WEBVTT 00:00:00.290 --> 00:00:07.011 - to go ahead and call this meeting to order. Thank you all for being here. We're going to start this 00:00:07.011 --> 00:00:13.933 - meeting off a little bit different than how we have previously, but I think this will be the way going 00:00:13.933 --> 00:00:20.922 - forward. We're all just going to go around in a circle and say our name and say present. So, yeah, I'll 00:00:20.922 --> 00:00:28.046 - go ahead and start. Gerard Ponacook, present. Christina Eamon, present. Austin White, present. Correction 00:00:28.046 --> 00:00:29.054 - Malm, present. 00:00:29.570 --> 00:00:37.168 - Nick Blanchard, City of Bloomington staff. Present. Okay, and I think it's Jane, is it just Jane on 00:00:37.168 --> 00:00:42.942 - the line? Yeah, it's Jane Coopersman. Yep, Jane Coopersman, staff, present. 00:00:59.202 --> 00:01:07.735 - Awesome. Would you mind just saying real quickly what your connection is to the movement in arts? Yeah. 00:01:07.735 --> 00:01:15.940 - I've lived here for 13, 14 years. Came here. Just kind of became an honorary townie. I love it very 00:01:15.940 --> 00:01:24.308 - much. I work at Secretly, have been involved with community events, block parties, DJing around town. 00:01:24.308 --> 00:01:27.262 - Just kind of been like a local guy. 00:01:28.834 --> 00:01:36.674 - Also a humble guy. I know Austin's also an excellent musician and karaoke host. Yeah, thanks so much. 00:01:36.674 --> 00:01:44.591 - Yeah, we're really happy to have you on the commission, Austin. So going on to agenda item number two, 00:01:44.591 --> 00:01:52.739 - an approval of the agenda and of the minutes. So the minutes from the February meeting, because we didn't 00:01:52.739 --> 00:01:54.430 - have a March meeting, 00:01:54.786 --> 00:02:02.890 - have been distributed in red. Are there any noted corrections to the minutes? No. Okay. I'm going to 00:02:02.890 --> 00:02:11.074 - go ahead and motion to approve the minutes. Can I get a verbal second? Yes. All right. Thanks. All in 00:02:11.074 --> 00:02:19.259 - favor of approving the minutes, say aye. Aye. Any opposed, say nay. All right. Fantastic. The minutes 00:02:19.259 --> 00:02:20.382 - are approved. 00:02:21.314 --> 00:02:27.108 - So I will move on to agenda item number three, the staff report and I'll turn it over to Nick. 00:02:27.108 --> 00:02:33.329 - Thank you, Gerard. So, you know, Gerard went through a quick roll call there. There might be a couple 00:02:33.329 --> 00:02:39.610 - other changes we see with the agenda and some of the documents over the next month or so. The city has 00:02:39.610 --> 00:02:46.014 - some requirements regarding accessibility around city documents and a lot of that ties in with meetings. 00:02:46.242 --> 00:02:53.869 - We have some deadlines to meet here in the next week or two. So if you see some changes, that's what 00:02:53.869 --> 00:03:01.874 - a lot of it's rooted in. The couple other updates I have are we have concluded interviews for the special 00:03:01.874 --> 00:03:09.501 - project manager position. There's a tentative hire there. We hope to announce more soon once all the 00:03:09.501 --> 00:03:16.222 - HR I's are dotted and T's are crossed. And we're in the midst of interviews for the arts 00:03:16.354 --> 00:03:24.062 - And then we'll get into the assistant director position. So moving along there. And then I know we'll 00:03:24.062 --> 00:03:31.619 - get into this more with the grants subcommittee report. Arch project grants are live. We've seen, I 00:03:31.619 --> 00:03:39.252 - didn't get the count today. We have a couple dozen in so far. And so I would just encourage everyone 00:03:39.252 --> 00:03:44.542 - to keep word of mouth going, encouraging folks that you see to apply. 00:03:44.770 --> 00:03:54.213 - we'll continue boosting that city side. And then we're going to have some public feedback sessions for 00:03:54.213 --> 00:04:03.473 - the convention center. Jane, you actually want to speak to that briefly? Not yet. But as soon as the 00:04:03.473 --> 00:04:12.916 - CIB, this is led by the CIB. And as soon as the CIB subcommittee has that plan solidified, we'll share 00:04:12.916 --> 00:04:14.750 - that and make sure. 00:04:15.074 --> 00:04:23.453 - that this group is aware and can help get the word out about that too. Cool. And so yeah, I think that's 00:04:23.453 --> 00:04:31.593 - probably it on the staff side. Gerard, anything else you want to cover with the chair? I will move on 00:04:31.593 --> 00:04:39.892 - to that. I guess there's really nothing to report on the financial side of things. My apologies. That's 00:04:39.892 --> 00:04:42.366 - all good. I skipped over that. 00:04:42.594 --> 00:04:51.445 - Yeah, we can run through that here. That is included in the full meeting packet. Basically, no changes 00:04:51.445 --> 00:05:00.297 - from the previous month. Allocation to the BAC grants for 2026, $130,000. BU-EA zone grant allotments, 00:05:00.297 --> 00:05:09.148 - $50,000, putting the total between those two at $180,000. And there's still $5,000 in for the Emerging 00:05:09.148 --> 00:05:12.414 - Artist Professional Development Fund. 00:05:12.706 --> 00:05:20.940 - So naturally, as grants are reviewed for this arts project cycle, we make some funding decisions that 00:05:20.940 --> 00:05:29.094 - will start to draw down from the grants budget. So thank you, Gerard, for that nudge. Perfect. Nick, 00:05:29.094 --> 00:05:37.813 - can I say something about what you said? Certainly. Do we have a good link for the new grants opportunities 00:05:37.813 --> 00:05:42.334 - to send out to people? Is that in the last email? Yeah. 00:05:43.362 --> 00:05:51.012 - I know we're going to run through this a little bit more with some of the criteria and eligibility changes. 00:05:51.012 --> 00:05:58.095 - But yes, on the Arts Commission website, the page linked from the city site, which I will give us a 00:05:58.095 --> 00:06:05.178 - quick look at here, there is a subpage for grant opportunities and professional development. That's 00:06:05.178 --> 00:06:13.182 - what we should cut and send to people. Exactly. And so here's the subpage. This includes a full summary and then 00:06:13.570 --> 00:06:19.665 - a more thorough program guidelines, a preview of the application questions, and a budget template that 00:06:19.665 --> 00:06:25.583 - people can review before going to the application. So they can do some prep without having to start 00:06:25.583 --> 00:06:31.618 - from scratch, like in the form. Nick, may I ask about that? Because as I went through this and got to 00:06:31.618 --> 00:06:37.536 - this page, it seemed to me only about the arts project grants and not the other two grant cycles. I 00:06:37.536 --> 00:06:42.270 - think it would be helpful if there were a place where all the grant cycles were 00:06:42.978 --> 00:06:49.094 - available and announced, even if they don't have dates, they could at least be on people's agenda. Yes, 00:06:49.094 --> 00:06:55.033 - I think that's fair. I know that in the past, or at least last year, there was an announcement about 00:06:55.033 --> 00:07:00.972 - all three cycles at the outset, at the time when the first cycle, which I believe was project grants 00:07:00.972 --> 00:07:06.558 - again, was opening up. I think in this case, because of the transition we had with city staff, 00:07:07.138 --> 00:07:14.573 - we were a little hesitant to commit to timelines and wanted to leave some room for that new assistant 00:07:14.573 --> 00:07:22.080 - director to communicate with the VAC and just make sure that everyone was square there. So what we can 00:07:22.080 --> 00:07:29.369 - do is simply mention that there are gonna be two other grant cycles. I can add text to this webpage 00:07:29.369 --> 00:07:37.022 - that just mentions more information will be coming. And then, yeah, I think once we have the AD in here, 00:07:37.442 --> 00:07:43.223 - able to talk about timing for the second cycle, what we'll do is potentially look ahead and see if we 00:07:43.223 --> 00:07:48.891 - can just announce dates for both the second and the third at the same time, if it feels appropriate 00:07:48.891 --> 00:07:54.785 - to BSE. Yeah. That'd be great. The easier, the better. Just share it. Yeah. That's a great point. Great 00:07:54.785 --> 00:08:00.510 - question. Yeah. I could be mistaken here, but I believe there are also a Facebook and Instagram post 00:08:00.510 --> 00:08:03.230 - too that you'd be probably easily sharing last. 00:08:03.810 --> 00:08:11.764 - Yes, there is an Instagram post from the BAC account. And we're going to bump that again. Yeah, it sounds 00:08:11.764 --> 00:08:19.344 - like what you're reporting in terms of numbers is, I think, about what we would expect. And because, 00:08:19.344 --> 00:08:27.073 - I mean, the bulk of them tend to come in those last couple days. So yeah, if we're already at a couple 00:08:27.073 --> 00:08:32.926 - dozen, that's pretty good. Deadlines motivate action. It's always good. Yeah. 00:08:33.154 --> 00:08:44.936 - Okay. Awesome. Thank you, Nick. So agenda item number four from your former chair. We have already welcomed 00:08:44.936 --> 00:08:53.118 - new commissioner. Awesome. And so a quick note, I mean, this was, this was 00:08:53.442 --> 00:09:00.399 - This was brought up in that as midpoint email, but just a reminder about meeting attendance. I think 00:09:00.399 --> 00:09:07.288 - that I shared the policies for for meeting attendance and meeting requirements in that email. And I 00:09:07.288 --> 00:09:14.176 - think in particular, just a reminder that it's super, super helpful to fill out the attendance form 00:09:14.176 --> 00:09:21.203 - just so we don't run into a situation like what we had in March, where people are showing up and then 00:09:21.203 --> 00:09:22.718 - we don't have quorum. 00:09:22.850 --> 00:09:32.203 - Just a reminder there. And with that note, I will go to agenda item number five, public art, with a 00:09:32.203 --> 00:09:42.024 - report from Christina. So I don't have a lot to say, but mainly an update on CIB. So most of the artists 00:09:42.024 --> 00:09:46.046 - were able to come here and do their visit. 00:09:46.402 --> 00:09:53.296 - And they were able to submit their proposals, or it's due on the 10th, so it's due this week. And then 00:09:53.296 --> 00:10:00.189 - we're gonna start interviews April 20th through the 1st. And so right now they're just scheduling when 00:10:00.189 --> 00:10:06.882 - they wanna do their interviews for their proposals. For the public arts subcommittee, we'll kind of 00:10:06.882 --> 00:10:12.638 - like look at the proposals, do our discussion and give our recommendation to the CIV. 00:10:12.802 --> 00:10:20.500 - And that will happen between like the fourth and the 15th, so that way they can kind of make that contact 00:10:20.500 --> 00:10:27.979 - with the selected artists on the 20th. So that's kind of the timeline between now and then. We're also 00:10:27.979 --> 00:10:35.241 - going to be doing public feedback between the 20th and the 1st as well. I didn't know, Jane, if you 00:10:35.241 --> 00:10:38.654 - had any more information on kind of how that's 00:10:38.786 --> 00:10:45.865 - I know it's like in person and online, but I didn't know if there's other details that I might be missing. 00:10:45.865 --> 00:10:52.613 - Yeah, the materials aren't ready yet, but what I've been talking about with Galen is. Having a survey 00:10:52.613 --> 00:10:59.626 - link with questions where we're trying to generate like mind people for me will feedback about the pieces 00:10:59.626 --> 00:11:06.242 - and then I'm not sure. I'm definitely happy to do this, but I think there should be a dog and funny 00:11:06.242 --> 00:11:08.094 - show that goes around town, 00:11:08.354 --> 00:11:15.808 - like tentatively signed up for the farmers market tabling on the 25th. And I've been reaching out to 00:11:15.808 --> 00:11:23.187 - different community spots and grocery stores. But then this is all, it hasn't been finalized by the 00:11:23.187 --> 00:11:30.936 - CIB public art or the subcommittee yet. But that's kind of what we're thinking about in terms of getting 00:11:30.936 --> 00:11:36.766 - feedback from the public. Trying to really get into the community in different 00:11:37.474 --> 00:11:45.657 - different spaces. I'll say real quick for your benefit Austin CIB is the capital improvement board and 00:11:45.657 --> 00:11:54.079 - so there's a group overseeing the convention center expansion so this is all about the public art element 00:11:54.079 --> 00:12:02.103 - being incorporated into that. Can I say something about that so our role is only to advise we're not 00:12:02.103 --> 00:12:05.758 - picking. I think a lot of people think we are 00:12:06.882 --> 00:12:14.866 - Yeah, it's a little bit different than some other 1% for the art projects that have been done in the 00:12:14.866 --> 00:12:23.087 - past, where the BAC's had more of a direct role in the decision making. Yeah. So that's kind of updates 00:12:23.087 --> 00:12:31.229 - from the CIB. And then we had the, do you want to give more information on the CCC grid? Like how that 00:12:31.229 --> 00:12:35.102 - went with Ron and? Oh, with the mural selection? 00:12:35.714 --> 00:12:43.963 - Yeah. Is that what that's referring to? Yeah. Yeah. I think just the quick thing, especially since we 00:12:43.963 --> 00:12:52.212 - didn't meet last month, is there is a mural call that went out for proposals to put an exterior mural 00:12:52.212 --> 00:13:00.461 - near the New Soma location in the trades district. So the retaining wall, basically on the north side 00:13:00.461 --> 00:13:04.990 - of the Kiln building, on the south side of 11th Street, 00:13:05.090 --> 00:13:12.403 - in their outdoor patio area. So again, this is not an official BAC commission, but Bob Castello, who 00:13:12.403 --> 00:13:19.789 - owns SOMA, did want to bring in a couple community members. So there are a couple people from the CCC 00:13:19.789 --> 00:13:27.247 - grant, the project that I'm working on with IU in the middle, Bob himself. And then we invited someone 00:13:27.247 --> 00:13:34.270 - from the Public Art Committee. Gretchen jumped in and joined us. And so it seems like there is a 00:13:34.434 --> 00:13:42.261 - a finalist selected. Ultimately, IU is handling the funding and the contracting for that. So it's not 00:13:42.261 --> 00:13:50.011 - 100% set in stone. But I think there's a good concept, and it's an artist that they can work with to 00:13:50.011 --> 00:13:57.762 - kind of fine tune it. Yeah, thank you for that. Yeah. And then I guess the last thing I had was just 00:13:57.762 --> 00:14:01.982 - the next meeting for the Public Arts Committee will be 00:14:02.242 --> 00:14:08.506 - We changed it to the second Tuesday of the month at 5.30 p.m. So that will be April 14th at 5.30. It's 00:14:08.506 --> 00:14:14.891 - in the Hooker conference room. I'm not sure what that is. So, but... Oh, neither. That's good. Oh, yeah. 00:14:14.891 --> 00:14:21.094 - You guys can go to the Hooker conference room. Yeah. I'm gonna check out this Hooker conference room. 00:14:21.094 --> 00:14:27.236 - Yeah, right. And this is the public arts subcommittee. The public arts subcommittee. And I will be a 00:14:27.236 --> 00:14:30.398 - little late. Okay. Because I have a double meeting. 00:14:30.754 --> 00:14:38.045 - I will definitely be there. You there? Yeah. It's upstairs, you guys, in case no one said that yet. 00:14:38.045 --> 00:14:45.774 - It's upstairs here today, all. OK. Thank you. So yeah, also, I don't know if Netta or someone had briefed 00:14:45.774 --> 00:14:53.212 - you on it, but once you're a couple months in, you'll select one or both committees, subcommittees to 00:14:53.212 --> 00:14:59.774 - be a part of. There's a public arts subcommittee, and then there's a grants subcommittee. 00:15:01.250 --> 00:15:12.177 - Okay. Okay. Paul and I will give the grants reports. So as Nick noted at the top of the meeting, the 00:15:12.177 --> 00:15:23.538 - Arts Project Support Grants are live and we would definitely appreciate continued sort of like promotion 00:15:23.538 --> 00:15:30.462 - of those and encouragement of artists and arts groups to submit 00:15:30.690 --> 00:15:39.083 - submit proposals. If anyone that you know has any specific questions, they can first, they can email 00:15:39.083 --> 00:15:47.809 - Paige. I believe Paige is sort of like the first line of fielding questions and then she delegates those 00:15:47.809 --> 00:15:55.454 - as needed. And we also offer sort of like, I guess you could call them short consultations. 00:15:55.554 --> 00:16:02.891 - if folks have specific questions about the applications that they're putting together. We don't review 00:16:02.891 --> 00:16:10.443 - grants, but we will answer questions and kind of get people feeling good about the proposals that they're 00:16:10.443 --> 00:16:17.638 - submitting and make sure that it's appropriate and eligible. So speaking of eligibility, a couple, I 00:16:17.638 --> 00:16:21.342 - guess a couple months ago at this point, Paul and I 00:16:21.474 --> 00:16:33.601 - along with Page, sort of updated the guidelines and ineligible expenses language, as well as the application 00:16:33.601 --> 00:16:46.174 - for the Arts Project Grant, and we plan to do similar updates to the Artistic Advancement and Operations Grants. 00:16:46.274 --> 00:16:54.502 - Um, the updated materials were included in the packet for today. Um, and so what I am hoping to do with 00:16:54.502 --> 00:17:02.413 - that is just get, um, I guess some like general feedback, but also if there's feedback specifically 00:17:02.413 --> 00:17:10.878 - from anyone on the grants subcommittee, which I guess in this case would just be Lynn. Yeah. And then, um, 00:17:11.490 --> 00:17:18.242 - Assuming there isn't any major feedback there, we'll do a quick just sort of like committee vote on 00:17:18.242 --> 00:17:25.399 - those with minor changes so that we can kind of make adjustments here and there. And then I have a couple 00:17:25.399 --> 00:17:32.287 - quick other announcements. So yeah, so had anyone been able to review or have any notes about sort of 00:17:32.287 --> 00:17:39.309 - the changes that have been made? Can you pull them up or not? Yeah, we have them here. That's it, okay. 00:17:39.309 --> 00:17:40.862 - Where are the changes? 00:17:40.962 --> 00:17:50.874 - So some of the major changes. Do you want to look more at the restrictions? Or is there anything about 00:17:50.874 --> 00:18:00.883 - eligibility? Well, I don't know if there are changes in the eligibility per se. I think we've clarified 00:18:00.883 --> 00:18:05.310 - a couple of things. So we have clarified that 00:18:06.146 --> 00:18:11.838 - The project like we kind of defined like the I guess the when you call it the grant window and so because 00:18:11.838 --> 00:18:17.422 - some of the projects that we funded in the past have been either like one off or like an ongoing series 00:18:17.422 --> 00:18:23.007 - we wanted to continue to be able to support those books but we like defined a specific window that says 00:18:23.007 --> 00:18:24.510 - like you know the expenses. 00:18:25.026 --> 00:18:32.859 - for this particular grant cycle have to be made between July 1st, 2026, and June 30th, 2027. 00:18:32.859 --> 00:18:41.281 - So that is, so like, you know, folks who apply can't retroactively pay for things that had happened 00:18:41.281 --> 00:18:49.956 - before. And then, yeah, and then same for expenses beyond the June 30th window. So that was one thing. 00:18:49.956 --> 00:18:52.062 - And then in eligibility, 00:18:54.242 --> 00:19:01.511 - I think it had been sort of a working rule of the committee, but we kind of put it into the eligibility 00:19:01.511 --> 00:19:08.780 - criteria. And that was about sort of like student projects that students can absolutely apply for these 00:19:08.780 --> 00:19:15.839 - projects, but we will not fund sort of like projects that are specifically tied to their curriculum. 00:19:15.839 --> 00:19:23.038 - You're talking IU. Well, I mean, Ivy Tech or things like that as well. But not local high school kids? 00:19:23.362 --> 00:19:29.518 - I believe, and we didn't, I don't think we threw this in the criteria, but it was a question that came 00:19:29.518 --> 00:19:35.495 - up. You have to be over 18, which I guess could apply to some high school seniors. So yeah, if they 00:19:35.495 --> 00:19:41.591 - were over 18, they could apply for this, but it couldn't be for, like, yeah, like, yeah, like if they 00:19:41.591 --> 00:19:47.688 - were doing like an art, a photography class at their school, they couldn't get funds for that. But if 00:19:47.688 --> 00:19:53.246 - they wanted to do a public exhibition or a public performance, like those would be eligible. 00:19:54.018 --> 00:20:02.856 - So do we need to change higher education institution to include secondary education institution? Potentially. 00:20:02.856 --> 00:20:10.890 - I'll make a note of that. I think, yeah. I correct my own wrong, Gerard, but I feel like where this 00:20:10.890 --> 00:20:19.326 - came up most frequently was when there were applications for students who want funding for an MFA thesis 00:20:19.326 --> 00:20:23.102 - show or a final BFA show, something like that. 00:20:23.202 --> 00:20:32.254 - That's exactly right. Okay, so then moving, and then, you know, we should, because of, yeah, I think 00:20:32.254 --> 00:20:41.307 - some of the personnel changes at the city, we shifted the timeline a little bit, mostly just sort of 00:20:41.307 --> 00:20:50.897 - when the window is open, but in terms of the funding notification and funding disbursements, those haven't 00:20:50.897 --> 00:20:52.958 - changed significantly. 00:20:53.762 --> 00:21:00.731 - But yes, I think first of all, we, I think with the help of Paige, created a funding restrictions list 00:21:00.731 --> 00:21:07.497 - where we, we kind of used the IAC list as like sort of like a starting point, but then kind of like 00:21:07.497 --> 00:21:14.534 - made adjustments to that. And I think we're maybe more appropriate. And in some cases, I'd say a little 00:21:14.534 --> 00:21:21.706 - bit more. I think these are a little bit less restrictive than some of the IAC guidelines. But we created 00:21:21.706 --> 00:21:23.262 - a list there and then, 00:21:24.002 --> 00:21:34.691 - I think most importantly, we really sort of like honed in on evaluation criteria. Yes, where we I think, 00:21:34.691 --> 00:21:45.075 - you know, honed in on sort of two, two sort of like general criteria within like four specific points 00:21:45.075 --> 00:21:51.998 - within each community impact and engagement and implementation. And 00:21:52.386 --> 00:21:58.864 - I think what you'll see is like we were really specific about this and then the application I think 00:21:58.864 --> 00:22:05.341 - really sort of like flows and follows follows these criteria so that like one it's sort of like the 00:22:05.341 --> 00:22:12.013 - person who's applying has a very clear understanding of what information they need to provide and what 00:22:12.013 --> 00:22:18.621 - you know what they're going to be evaluated on and also for the committee reviewing is we have a very 00:22:18.621 --> 00:22:21.406 - clear set of criteria as well that matches 00:22:21.506 --> 00:22:28.439 - very cleanly with the application. I think we had developed, I think, a pretty good understanding of 00:22:28.439 --> 00:22:35.372 - that. But it was in previous years. But we're operating on institutional knowledge. And I think this 00:22:35.372 --> 00:22:42.237 - is moving us into, I think, just further clarity, both for us and for applicants. I think those are 00:22:42.237 --> 00:22:43.198 - good changes. 00:22:47.490 --> 00:22:56.815 - Okay, and then lastly, we sort of simplified some of the final reporting criteria. This won't be really 00:22:56.815 --> 00:23:05.872 - coming to play until next year. But, I mean, really, I think what we assessed was, you know, we just 00:23:05.872 --> 00:23:15.018 - kind of want a little bit of documentation about, you know, the impact of the project. And then also, 00:23:15.018 --> 00:23:16.542 - like, both just, 00:23:17.090 --> 00:23:24.147 - I mean, yeah, partially to make sure that the money was spent how it was supposed to be spent, but also, 00:23:24.147 --> 00:23:31.272 - I think, for our own data. When we go to city council and we are asking for continued funding and support 00:23:31.272 --> 00:23:38.060 - for these projects, we want to have data to show that, hey, look at all these great things that this 00:23:38.060 --> 00:23:44.916 - money has gone toward. The artists that have been able to be supported by this and the broad audience 00:23:44.916 --> 00:23:46.462 - for this work as well. 00:23:46.690 --> 00:23:53.930 - Um, and that includes pictures, uh, which, you know, like for slideshows and PowerPoints and, um, 00:23:53.930 --> 00:24:01.317 - and sort of, you know, really showcasing, uh, the work that we do. Can I ask a question? Yep. Whose 00:24:01.317 --> 00:24:09.000 - responsibility is it going to be to go through the final reporting? That's a great question. Um, I will 00:24:09.000 --> 00:24:14.910 - say quickly that it is the responsibility of city staff to collect the reports. 00:24:15.106 --> 00:24:23.264 - and to connect the dot back to like the really defined timeline for when the project needs to be completed 00:24:23.264 --> 00:24:30.964 - within. That endpoint is the trigger for city staff to then go seek out those final reports. So part 00:24:30.964 --> 00:24:38.664 - of what we're looking at too is was the money all spent? Was it spent within that window, right? And 00:24:38.664 --> 00:24:41.790 - so then once it's collected, admittedly, 00:24:42.018 --> 00:24:49.261 - This has been a little loose in the past and so I think that we will most likely really empower the 00:24:49.261 --> 00:24:56.648 - new assistant director for the arts to engage the BAC on how to use that information you know because 00:24:56.648 --> 00:25:00.414 - like Gerard said it will inform conversations about 00:25:00.770 --> 00:25:06.686 - future funding and just how we generally talk about the success of the program. But as far as how it 00:25:06.686 --> 00:25:12.777 - informs future evaluation, things like that, I think that's a staff and VAC conversation. Yeah. I would 00:25:12.777 --> 00:25:18.635 - agree with all that. Thanks for providing that clarity because I was assuming and hoping that would 00:25:18.635 --> 00:25:24.375 - be a staff responsibility to collect those. Someone who's paid for it. Yeah, that's good to know. 00:25:24.375 --> 00:25:29.822 - I was like, that's going to be a busy summer. I think it's helpful to just keep in mind that 00:25:30.338 --> 00:25:39.094 - There's a way in which this is a kind of draft, and we're testing it out this coming year, and we're 00:25:39.094 --> 00:25:48.198 - trying to move closer and closer to something that's really helpful to artists, and helpful to the city, 00:25:48.198 --> 00:25:56.607 - and helpful to the commission. Yeah. Great. So yeah, I think that's, yeah, thank you. I'm sorry, 00:25:56.607 --> 00:25:59.902 - I was just, and I might have blinked, 00:26:00.002 --> 00:26:13.430 - one of the things about the final report. If you could just put that. I'm wondering if it would be helpful 00:26:13.430 --> 00:26:26.231 - at all to say something about what length is expected. That is a great point. Sure. Yeah. Yeah. Well, 00:26:26.231 --> 00:26:29.118 - I think one of the key 00:26:30.658 --> 00:26:37.959 - I think to Paul's point, we said requirements may include the following. We still haven't, I think, 00:26:37.959 --> 00:26:45.334 - figured out what the reporting form or mechanism will actually look like. I think when it comes time 00:26:45.334 --> 00:26:52.927 - to do that, we usually have character amounts or things like that. Or numbers of characters rather than 00:26:52.927 --> 00:26:56.286 - words. Yes. Sort of like. Of course, I'd say. 00:26:57.186 --> 00:27:04.798 - to feel my age come from the era where I was told how many pages these things should be, which is no 00:27:04.798 --> 00:27:12.788 - longer really needed or appropriate. But to make it look less onerous, having sort of no more than access 00:27:12.788 --> 00:27:20.702 - required, that's not the right way to put it, something like that. Yes. Yeah, I think we will definitely 00:27:20.702 --> 00:27:26.430 - include that. And my understanding is that we want to keep these relatively 00:27:27.010 --> 00:27:35.103 - For sure like like like like yeah, we want this of course the information to be to be accurate and useful 00:27:35.103 --> 00:27:42.891 - But yeah, not not kind of overburden. So and I'll add to that when artists are recommended by the BAC 00:27:42.891 --> 00:27:50.526 - formally selected and staff reaches out to initiate contracts with the artists there is language in 00:27:50.526 --> 00:27:54.878 - that in that contract that describes the final reporting 00:27:55.298 --> 00:28:05.883 - And there has been a recent discussion just as we're sort of reevaluating everything about exactly how 00:28:05.883 --> 00:28:16.365 - that is defined within that contract. And so I think, let me double check what our actual contracting 00:28:16.365 --> 00:28:24.894 - window is. But yeah, with funny notifications happening June 8th, the idea is that 00:28:25.282 --> 00:28:32.315 - between that June 8th and July 31st window, the idea is to contract in that period of time. Obviously, 00:28:32.315 --> 00:28:39.279 - it depends on people's responsiveness and what questions they have and staff capacity to some extent. 00:28:39.279 --> 00:28:46.243 - But I think there will be an opportunity. We don't know when a new assistant director will start, but 00:28:46.243 --> 00:28:53.822 - there may be an opportunity to engage them on that. If not, we do have Paige as a resource, as the consultant. 00:28:54.082 --> 00:29:01.193 - to give us additional feedback in addition to the commissions as far as exactly what we want that to 00:29:01.193 --> 00:29:08.304 - look like. So with that being incorporated in the contract, there will be room for some dialogue and 00:29:08.304 --> 00:29:15.345 - folks to ask questions. Can I ask something? So you guys on the grants, there'll be like a specific 00:29:15.345 --> 00:29:22.526 - form that they will fill out to make it a little bit easier? Likely. I mean, that's how we do it now. 00:29:22.626 --> 00:29:29.356 - Although that kind of process has been, we haven't been as consistent with that. But my understanding 00:29:29.356 --> 00:29:36.284 - is, yeah, it'll be a form. Like the use of von's form and the brief explanation. Yeah. Although, I mean, 00:29:36.284 --> 00:29:42.883 - and this is something that I think we'll consider in the creation of it. We have gotten some really 00:29:42.883 --> 00:29:49.811 - creative reports in the past. I think her name's Katie. I'm blanking on her last name. But she delivered 00:29:49.811 --> 00:29:52.318 - her report. She's a graphic novelist. 00:29:52.418 --> 00:29:59.049 - And she delivered her report in this very creative way. They had all the info that we needed, but it 00:29:59.049 --> 00:30:05.680 - was like she sketched it out. And I think, you know, I don't think we want to, I think we'd like to, 00:30:05.680 --> 00:30:12.245 - yeah. But also, you know, want the, maybe want the information in ways that we can kind of like put 00:30:12.245 --> 00:30:18.876 - into. Yeah. You don't want to collate it. Yeah, right. Yeah, I don't want to get ahead of, you know, 00:30:18.876 --> 00:30:21.502 - feedback from the future arts director. 00:30:21.666 --> 00:30:29.626 - There's probably a wisdom in having at least some basic information go in a Google form so that it can 00:30:29.626 --> 00:30:37.508 - be easily co-related and dropped into an Excel sheet or whatever, just for future reference. And then 00:30:37.508 --> 00:30:45.391 - that sort of thing, along with pictures and whatever supplemental material people provide, just gives 00:30:45.391 --> 00:30:50.878 - you more color for what the artist did. Yeah. All great questions. OK. 00:30:51.458 --> 00:31:02.128 - Any more notes or thoughts about the Arts Project Grant changes? Okay, well then I think with just the 00:31:02.128 --> 00:31:12.488 - sort of, we do have committee quorum here, so I think just between me, Paul, and Lynn, I would like 00:31:12.488 --> 00:31:21.086 - to take a quick vote on the sort of, you know, on the sort of eligibility criteria 00:31:22.402 --> 00:31:31.734 - and ineligible expenses language and the changes that we've made with minor changes. So all in favor 00:31:31.734 --> 00:31:41.251 - of the language and changes that have been put forward, say aye. Aye. I just wanted to, the one thing, 00:31:41.251 --> 00:31:50.398 - the question about the higher versus other educational institutions, that was, aye with that copy. 00:31:50.626 --> 00:32:00.540 - Okay, yeah, yeah, I think I think that could fall under minor changes. Okay, then I great fantastic. 00:32:00.540 --> 00:32:10.847 - Any opposed say nay. Alright, fantastic. Great. So a couple other things on the on the great grant side. 00:32:10.847 --> 00:32:13.694 - So one is, and this actually 00:32:14.210 --> 00:32:21.358 - came from Nick, but I wanted to just bring it to the attention of the folks here. So the NEA currently, 00:32:21.358 --> 00:32:28.231 - or I said this year, has a grants for arts projects grant that I think they're in between their two 00:32:28.231 --> 00:32:35.310 - cycles right now. They had sort of a February cycle, and then they have a July cycle coming up. So one 00:32:35.310 --> 00:32:40.190 - of the questions that we frequently get is like, OK, well, so maybe my 00:32:40.546 --> 00:32:49.063 - Maybe I need more funds for the project that I'm doing, or you know, the BAC isn't funding me this time. 00:32:49.063 --> 00:32:57.255 - What other resources are available? This is a very high level example of federal funds that would be 00:32:57.255 --> 00:33:05.690 - available for arts projects. So I just wanted to put it on our collective radars to let folks know that 00:33:05.690 --> 00:33:08.286 - the NEA is awarding some funds. 00:33:09.442 --> 00:33:19.454 - still, which is great. And yeah, it looks like the upcoming application package will be available in 00:33:19.454 --> 00:33:29.466 - mid-May, and then the submission deadline for that July cycle is July 9th. So, and there's, I don't, 00:33:29.466 --> 00:33:36.702 - I think, is there, I don't know if there's a link to this in the agenda. 00:33:37.634 --> 00:33:45.802 - Well, actually, it might not have been in the agenda. I'll go ahead and send this out to folks so that 00:33:45.802 --> 00:33:53.811 - you have a link to the NEA page for that. I would say just broadly, we do try to include things like 00:33:53.811 --> 00:34:01.899 - this that come across our radar in the monthly, at least currently monthly, city arts newsletters. If 00:34:01.899 --> 00:34:06.974 - you have people that are sort of new to the grant seeking game, 00:34:07.362 --> 00:34:14.954 - I just encourage people to also sign up to the newsletter for the Indian Arts Commission. They're really 00:34:14.954 --> 00:34:22.401 - good about collecting national and regional stuff, too. Yep. Yep. Okay. And lastly, I believe this was 00:34:22.401 --> 00:34:29.993 - in the midpoint email, but just to reiterate, the Grants Subcommittee is also changing its meeting time. 00:34:29.993 --> 00:34:34.910 - We are going to be the fourth Wednesday of every month at 5.30 p.m. 00:34:35.330 --> 00:34:47.328 - I'm blanking right now on the exact meeting location. See if I can find it. We will follow up with that. 00:34:47.328 --> 00:34:58.870 - We have that in the Kelly conference room, which is just down the hall. Go through the double doors. 00:34:58.870 --> 00:35:04.126 - It's just past the ESD office. Okay. Perfect. 00:35:04.738 --> 00:35:12.361 - Paul, before we move on to the next thing, is there anything that you want to add or note? No. Okay. 00:35:12.361 --> 00:35:20.211 - I have a conflict on April 22nd, which is, I believe, that date. Okay. Great. Thanks a lot. Sorry. I'll 00:35:20.211 --> 00:35:27.910 - follow up with you and Betsy about that. We may end up moving that meeting because I think Betsy also 00:35:27.910 --> 00:35:29.118 - has a conflict. 00:35:32.226 --> 00:35:40.176 - Okay, so with that, moving on to agenda item number seven. Nick, if you wouldn't mind pulling up the 00:35:40.176 --> 00:35:48.441 - upcoming events and important dates document. I'm kind of dominating this at the moment. I threw a bunch 00:35:48.441 --> 00:35:56.470 - of stuff in here this afternoon. So a couple quick things that are related to the Arts and Humanities 00:35:56.470 --> 00:36:01.822 - Council or some of events that we're hosting in our building space. 00:36:02.498 --> 00:36:13.562 - Yeah, tomorrow and Friday, I can't remember if it's the Neal Marshall Black Culture Center or if it's 00:36:13.562 --> 00:36:24.734 - AAADS or AAAI, or all of them collectively, but they're hosting a symposium on soul music that is free 00:36:24.734 --> 00:36:31.134 - and open to the public at Maxwell Hall at the Cook Center. 00:36:31.906 --> 00:36:41.340 - And yeah, the keynote is, sorry, there's a speaking event tomorrow from three to five and then like 00:36:41.340 --> 00:36:51.152 - this sort of symposium with panel discussions is taking place on Saturday between nine and three. Who's 00:36:51.152 --> 00:36:57.662 - the keynote speaker? I don't know off the top of my head, I'm sorry. 00:37:01.730 --> 00:37:09.612 - Well, she wants to be... Well, I don't know. She's the guest farmer. Okay. And then a couple other quick 00:37:09.612 --> 00:37:17.119 - things. Coming up, and this is sort of just Grand Faloon kicked off this past week with... We had a 00:37:17.119 --> 00:37:24.851 - screening with Cicada Cinema, and we had an art exhibition opening. And there's actually an event that 00:37:24.851 --> 00:37:31.006 - just started right now at the Busker Chumme Theater, a comedy and politics event. 00:37:31.106 --> 00:37:38.083 - So Grand Food is underway, so I'm gonna be sort of like putting all of our events on the calendar here. 00:37:38.083 --> 00:37:44.992 - The ones sort of in between now and our next meeting that are sort of like free and open to the public 00:37:44.992 --> 00:37:51.834 - are the IU Cinema and Can Can are gonna simultaneously screen the film Swiss Army Man, which connects 00:37:51.834 --> 00:37:58.878 - to some of the themes of Slapstick, our novel this year. And then in early May, the IU Theater and Drama 00:37:59.042 --> 00:38:07.151 - A visiting faculty member there has adapted this year's novel, Slapstick, into sort of a one-hour staged 00:38:07.151 --> 00:38:14.951 - concert reading of the novel. And theater students will be performing that at the Cook Center. And I 00:38:14.951 --> 00:38:22.828 - think we're also working on having a talk back after one of those events. But those are always pretty 00:38:22.828 --> 00:38:27.230 - well attended. And it's cool to see faculty and students 00:38:29.634 --> 00:38:36.911 - collaborating in that way and being, you know, kind of joining Grand Faloon, our programming in that 00:38:36.911 --> 00:38:44.477 - way. So I'll give those a shout out. Anyone else have any events or things that they would like to share 00:38:44.477 --> 00:38:51.898 - or note? Well, at the Buskirk Chumley, right after this, it is free. Yeah. Yeah. Yeah. Oh, yeah. Yeah. 00:38:51.898 --> 00:38:57.374 - It's a longer event today, so it'll be going. I'm not sure if we are, like, 00:38:57.570 --> 00:39:06.034 - In April, they always have their concerts every week. So the 18th is the dance company, the 21st. The 00:39:06.034 --> 00:39:14.829 - 25th is the solo review, and then May 4th is the choral ensemble. So the next couple of weekends, they'll 00:39:14.829 --> 00:39:22.878 - be having their concerts. Where are they going to be? All at the same place or different places? 00:39:25.698 --> 00:39:36.219 - Most of them are at the IU Art Tourium or at the all-covered bus, Perth Tournament Theater. I can put 00:39:36.219 --> 00:39:46.947 - it in there. Yeah, I've got a spot held for it. Great. They're all very different places, but I'll just 00:39:46.947 --> 00:39:53.342 - tell you guys in the document. Well, I will just mention that 00:39:53.762 --> 00:40:02.544 - There's an Earth Day celebration at Switchard Park, Saturday, April 18th. And there will be some art 00:40:02.544 --> 00:40:11.327 - and games and things like that. I think there's a sand art station people can work at. And I believe 00:40:11.327 --> 00:40:20.370 - there's a pre-tree giveaway. We need a tree for your yard. Is that Switchard? Yes. Switchard, Saturday, 00:40:20.370 --> 00:40:22.718 - April 18th, 12 to 3.30 PM. 00:40:24.674 --> 00:40:33.594 - They're being free. Have they said when they're going to announce the main grand balloon? They actually 00:40:33.594 --> 00:40:42.257 - just have. Just on Monday. It's not Waxahachie, is it? So there's actually three. It's a series now. 00:40:42.257 --> 00:40:49.118 - There are three performances. Waxahachie is the headliner for the June concert. 00:40:49.250 --> 00:40:55.909 - Gillian Welch and Dave Rawlings are doing two sets in July they're doing a great I believe a Grateful 00:40:55.909 --> 00:41:02.569 - Dead cover set and then a like original set and then Duran Jones is the headliner for August 29th and 00:41:02.569 --> 00:41:09.228 - I know that that is in collaboration actually with secretly as sort of like a celebration of 30 years 00:41:09.228 --> 00:41:16.606 - of secretly so I know that there's gonna be some other concerts and engagements kind of like in partnership with 00:41:24.034 --> 00:41:37.270 - And those are gonna be, yeah, that's what you're gonna mark. Great. Any other events or important dates? 00:41:37.270 --> 00:41:50.759 - Okay, moving on to commissioner comments and announcements. Does anyone have any comments or announcements 00:41:50.759 --> 00:41:53.406 - they'd like to make? 00:41:54.626 --> 00:42:04.682 - It was more so about how many people are on the commission and filling new spots. And I didn't know 00:42:04.682 --> 00:42:14.938 - if there was any updates on that or that jazz. Yeah. So we are, with Austin joining us, we are now at 00:42:14.938 --> 00:42:21.374 - 10 out of 11 seats filled. So I know we've talked about quorum. 00:42:21.858 --> 00:42:28.872 - a simple majority, so it's like half plus one. Now we have 10, Quorum is six. When it's full of 11, 00:42:28.872 --> 00:42:35.955 - Quorum will still be six. That one open slot is a mayoral appointee. I know that Jane has checked in 00:42:35.955 --> 00:42:42.969 - on that a couple times, and the mayor's support staff is at least engaged with some applicants. I'm 00:42:42.969 --> 00:42:50.053 - not sure exactly where it's at beyond that, because there are at least a few people who have like on 00:42:50.053 --> 00:42:51.806 - the side checked in with 00:42:52.194 --> 00:43:00.652 - Jane and Paige and I, just to make sure they're still in the mix. And we've just gotten confirmation 00:43:00.652 --> 00:43:09.195 - from the mayor's office that they are or still need to talk to people. Great question. Thanks. Are we 00:43:09.195 --> 00:43:17.653 - allowed to know who's applied or not? Is that confidential or...? That's a good question. I don't... 00:43:17.653 --> 00:43:19.998 - Is it none of our business? 00:43:20.610 --> 00:43:28.258 - I don't know the official answer to that. And off the top of my head, I don't remember any names. But 00:43:28.258 --> 00:43:35.756 - I'm happy to look it up and check. Curious. Yeah. And the only thing I'll mention is just that even 00:43:35.756 --> 00:43:43.255 - if there's not an open seat, it is totally fine to still encourage people to apply. People can just 00:43:43.255 --> 00:43:50.078 - sort of sit in a queue for when seats open up. And it's good to know who those people are. 00:43:50.210 --> 00:43:59.390 - people. And I guess I should have mentioned this in the staff report but just while we're talking about 00:43:59.390 --> 00:44:08.394 - membership of the commission. I would just give people a gentle reminder to fill out your conflict of 00:44:08.394 --> 00:44:17.662 - interest form if you've not already that is something that is generally needed for the commission but is 00:44:18.114 --> 00:44:24.845 - important ahead of grant reviews will not be able to review grants without that it's not complicated 00:44:24.845 --> 00:44:31.842 - it's not like a background check it's just simply stating do you have relationships with an organization 00:44:31.842 --> 00:44:38.640 - that you would derive some financial benefit you know there be awarded a grant that doesn't even mean 00:44:38.640 --> 00:44:43.038 - that you're precluded from reviewing grants it just means we know 00:44:44.418 --> 00:44:56.589 - who to tell to step out of the room when we're reviewing specific ones. So just need to know that before 00:44:56.589 --> 00:45:08.297 - anyone can sit down and look through the applications. So obviously a lot of people are asking about 00:45:08.297 --> 00:45:12.702 - Holly and Jazz. My response has been, 00:45:14.466 --> 00:45:22.917 - HR has said that they can't talk about it yet. Is that still the response? Yeah, I would say from my 00:45:22.917 --> 00:45:30.615 - understanding, it's not even yet. I think it's simply like city side. It's just they don't, 00:45:30.615 --> 00:45:39.066 - I guess we, HR department doesn't comment on personal decisions publicly. I think a lot of employers 00:45:39.066 --> 00:45:42.078 - do. What about us as commissioners? 00:45:43.138 --> 00:45:49.915 - I think that still holds. I mean, the truth is, we've had some like all staff events or at least events 00:45:49.915 --> 00:45:56.562 - that are like available for staff to submit questions to the mayor and things like that. That has not 00:45:56.562 --> 00:46:03.470 - been divulged to like staff either. Like I was not told anything directly. Other people in our department 00:46:03.470 --> 00:46:10.116 - was not told anything directly like from city staff. Okay. Is there ever going to be like a statement 00:46:10.116 --> 00:46:11.550 - about it or just not? 00:46:12.194 --> 00:46:23.215 - My understanding is probably not. Yeah. So I know, naturally, press can ask questions. And I think some 00:46:23.215 --> 00:46:33.918 - questions have probably been asked. And so I don't know what will come from that. But I just know on 00:46:33.918 --> 00:46:42.078 - a personal level, I talked to Holly directly. And I think she and Chas will. 00:46:43.074 --> 00:46:59.130 - divulge what they want to divulge. That's a good response. Yeah. Any other comments or announcements? 00:46:59.130 --> 00:47:12.510 - Okay, moving on to agenda item number nine, the public comment. Oh, hey, Betsy. Hey. 00:47:16.962 --> 00:47:28.013 - Yeah. Hey, I've been hearing the whole time. Hey, do you have any any comments or announcements? No, 00:47:28.013 --> 00:47:39.173 - but I wish you were here in Mississippi with me on sitting on this porch of my sister's Airbnb. Yeah, 00:47:39.173 --> 00:47:46.942 - that sounds. That sounds delightful. No, I don't have anything to add, 00:47:47.426 --> 00:47:57.334 - I do think that it's, you know, I hope that we'll be able to reschedule that grants meeting sometime. 00:47:57.334 --> 00:48:06.951 - I see that someone else has a conflict, so maybe figure out a time. Yeah, we'll find another time, 00:48:06.951 --> 00:48:17.054 - for sure. Yeah. Perfect. Thanks. OK. Come on, Betsy. Given that there's no public, so we will go ahead. 00:48:17.858 --> 00:48:23.191 - and move to call to adjourn. So again, thanks all for being here. I motion to adjourn the meeting. Can 00:48:23.191 --> 00:48:27.902 - I please get a second? Second. Thank you, Gretchen. This meeting is adjourned. Thanks all.