WEBVTT 00:00:03.458 --> 00:00:14.754 - Thanks for being here for the February meeting. I had a. Okay. Thanks for being here. I had a quick 00:00:14.754 --> 00:00:26.051 - addition to the agenda that I would like considered. So we'd need to have a motion and a second and 00:00:26.051 --> 00:00:31.134 - a vote to amend the agenda, but it would be. 00:00:31.458 --> 00:00:38.449 - or the sponsorship letter for the EcoHeroes donation request that we're making that we send out to different 00:00:38.449 --> 00:00:44.862 - businesses and organizations in our town. But it is a letter that we would send out, and so we need 00:00:44.862 --> 00:00:51.468 - to have all of y'all's approval before we get that out to the world. Rachel, were you able to add that 00:00:51.468 --> 00:00:58.137 - to an updated packet or shall I? I was able, I added it to an updated packet, so I will share my screen 00:00:58.137 --> 00:01:00.382 - shortly, and so it'll be up there. 00:01:00.514 --> 00:01:08.722 - It is on the packet online as one of the packet addendums. I did see Adam's comment that he is having 00:01:08.722 --> 00:01:17.091 - trouble hearing, harder trouble hearing than what he thought he would. Would there be a volunteer first 00:01:17.091 --> 00:01:25.298 - being a secretary tonight? You can give it a shot. Yes, other Adam. Other Adam can do it. Okay. Sorry 00:01:25.298 --> 00:01:30.046 - to interrupt your introduction, Kerry. No, that's perfect. 00:01:30.274 --> 00:01:36.386 - Okay, so the idea is that we would vote on if this letter is suitable to send out to the world. So you 00:01:36.386 --> 00:01:42.319 - just need to motion and basically where you want to put it. I don't know if that's new business and 00:01:42.319 --> 00:01:48.372 - because you have to actually put it on the agenda center. Sounds good. So I would say I'd like to put 00:01:48.372 --> 00:01:54.899 - it on the agenda under the eco heroes section of old business. So while we're doing the updates on everything 00:01:54.899 --> 00:01:59.646 - else that we would vote for the sponsorship letter at that point. Second. Okay. 00:02:01.858 --> 00:02:12.479 - and I heard Carrie motion at first and then Matt. All right, so we'll do the role for that. So Carrie 00:02:12.479 --> 00:02:23.100 - Albright. Yes. Heidi Brown. Yes. Nadia Cain. Yes. Matt Caldy. Yes. Adam Fudeker. I have to stop. What 00:02:23.100 --> 00:02:31.742 - are we voting on? We're voting to consider voting on this sponsorship letter. Yes. 00:02:31.938 --> 00:02:41.118 - Adam to the agenda. Adam Martinez? Yes. Mitchell Owens? Yes, speaker. Perfect. Motion passes to modify 00:02:41.118 --> 00:02:50.210 - the agenda. Staines can touch. To the agenda. All right. Okay, well then, now that we've got that out 00:02:50.210 --> 00:02:59.568 - of the way, we can go ahead and go through our roll call and get things moving. Okay. Heidi Brown? Here. 00:02:59.568 --> 00:03:00.638 - Nadia Cain? 00:03:01.346 --> 00:03:09.382 - Here. Matt Caldy. Here. Adam Futiker. Here. Shannon Geich is absent. Adam Martinez. Here. Mitchell Owens. 00:03:09.382 --> 00:03:17.039 - There. And Carrie Albright. I'm here. Okay. And I'm Rachel Johnson. Perfect. Thank you all for being 00:03:17.039 --> 00:03:24.848 - here. I know the weather is getting a little scary out there, so thanks for making the trek in so that 00:03:24.848 --> 00:03:27.198 - we can have a monthly meeting. 00:03:28.098 --> 00:03:35.486 - Speaking of our monthly meetings, our January minutes have been shared. And at this time, we would approve 00:03:35.486 --> 00:03:42.460 - the January 15th minutes. Sounds good. Sounds good. All right, Matt and Nadia have definitively take 00:03:42.460 --> 00:03:50.055 - this off for a vote. Why would somebody not approve that? If they don't agree with how things are represented 00:03:50.055 --> 00:03:53.438 - in them. If they weren't here, they can't stand. 00:03:54.210 --> 00:04:09.564 - Okay. Uh, Nadia Cain? Yes. Matt Caldy? Yes. Adam Budeker? Yes. Adam Martinez? Yes. Mitchell Owens? Yes. 00:04:09.564 --> 00:04:21.374 - Kerry Albright? I vote yes. Heidi Brown? Yes. Motion passed. Thank you so much. 00:04:22.242 --> 00:04:29.185 - You know, while we're voting, I'd love to suggest that we consider our special EC meeting that we had 00:04:29.185 --> 00:04:35.991 - last month where we came in to vote on the ECPC memo. We did a quick gathering here and there was a 00:04:35.991 --> 00:04:42.934 - set of minutes that covered that conversation. It was quite brief because the meeting was quite brief 00:04:42.934 --> 00:04:50.013 - as well. So I'd love to consider voting to approve those minutes. So moved. Thank you, Matt. Thank you, 00:04:50.013 --> 00:04:51.102 - Mitchell. Okay. 00:04:51.426 --> 00:05:02.390 - Adam Fudiker. Yes. Adam Martinez. Yes. Mitchell Owens. Yes. Carrie Albright. Oh, yes. Heidi Brown. Yes. 00:05:02.390 --> 00:05:13.248 - Nadia Cain. Yes. And Matt Caldy. Yes. Motion passes. Wonderful. Thank you all so much for being active 00:05:13.248 --> 00:05:16.094 - members of our commission. 00:05:16.834 --> 00:05:22.549 - All right, so now we're on to public comment. We actually have a handful of members of the public here, 00:05:22.549 --> 00:05:28.264 - so I would love to give the folks in the room a chance to introduce themselves, and you have up to five 00:05:28.264 --> 00:05:33.814 - minutes to share if you've got something, and then we have somebody online as well. Sure, thank you. 00:05:33.814 --> 00:05:39.418 - Hi, my name is James Ford. I just wanted to share with the group what happened at the tree commission 00:05:39.418 --> 00:05:44.254 - on Monday. I see that there's no liaison here. I happen to be present for that meeting. 00:05:44.386 --> 00:05:51.244 - So I just wanted to let you know that there was no quorum. They only had three people there, 00:05:51.244 --> 00:05:58.767 - George Heckman, Stephanie, and Julie. They spoke mostly about the North Grove project and the changes 00:05:58.767 --> 00:06:06.436 - that were being considered at the time. That took up almost the entire hour. At the end of the meeting, 00:06:06.436 --> 00:06:11.230 - they talked about the INDOT project at Pete Ellis and John Dinko 00:06:11.426 --> 00:06:18.844 - And Daisy Garden's house, I'm sure, he's familiar with that. They did go over time. And that was basically 00:06:18.844 --> 00:06:25.915 - the entire meeting. Great. Thank you so much for the updates on that, Dan. Great. All right. We'll do 00:06:25.915 --> 00:06:32.847 - that when she's done. Yeah. I'm Carl Greisner. I don't have a whole lot to comment on, other than I 00:06:32.847 --> 00:06:39.294 - could have an interview with the committee. That's where it gets away to the process itself. 00:06:39.746 --> 00:06:45.923 - Just here to listen and keep up to date with EC committee business. Perfect. Thank you for joining us. 00:06:45.923 --> 00:06:52.040 - And then as folks online, we'd love to have you try and introduce yourself if you're comfortable with 00:06:52.040 --> 00:06:58.157 - that. Nicole, if you would like to speak, you'll probably have to raise your hand and I'll ask you to 00:06:58.157 --> 00:07:03.614 - unmute if you'd like to introduce yourself. And Taylor Brown is one of the city attorneys. 00:07:03.778 --> 00:07:10.678 - He's not a member of the public. Very quick point of order. Nicole is actually the legal intern, so 00:07:10.678 --> 00:07:17.579 - she's been following me around. Technically, no members of the common, though Nicole is of course a 00:07:17.579 --> 00:07:24.686 - welcome member of a public at large, but I digress. Perfect. Well, thanks for joining us. I'm guessing 00:07:24.686 --> 00:07:31.587 - you will have more to share as we get into our agenda, but thanks for joining us. Thanks members of 00:07:31.587 --> 00:07:33.726 - the public for being here too. 00:07:34.946 --> 00:07:41.737 - Well, I know that we've got some big items on our new business list. So I'm going to go ahead and kick 00:07:41.737 --> 00:07:48.527 - it over to Rachel and the folks that we have here to talk a little bit about some of the legal updates 00:07:48.527 --> 00:07:55.384 - at the city. Yeah, so I'll go ahead. So yeah, anybody in the room, make sure to talk loudly. So we have 00:07:55.384 --> 00:08:02.306 - Jackie Scanlon, who is the Assistant Director of Planning and Transportation. We have Anadina Casamanian 00:08:02.306 --> 00:08:04.350 - and Taylor Brown, who are both 00:08:04.578 --> 00:08:12.104 - attorneys who work in the city legal department. We have Nicole, who is also an intern in the city legal 00:08:12.104 --> 00:08:19.271 - department. And then I believe is Jennifer Crossley in the room. Jennifer is here. I believe she is 00:08:19.271 --> 00:08:26.581 - a deputy clerk in the clerk's office. So I wanted to invite all of these city staff. I'm so sorry for 00:08:26.581 --> 00:08:28.158 - the background noise. 00:08:28.674 --> 00:08:36.851 - I wanted to invite the city staff because there had been some questions about just working group policies, 00:08:36.851 --> 00:08:44.646 - the letter process with the previous ECPC letter that went to council earlier this month, the ability 00:08:44.646 --> 00:08:52.669 - to produce memos, and also some accessibility questions. So the staff are here. If there are any pointed 00:08:52.669 --> 00:08:56.414 - questions on any of those topics, I think that's 00:08:57.026 --> 00:09:07.680 - What is top of mind for everybody, for staff members, but if there's anything else that might also be 00:09:07.680 --> 00:09:18.229 - addressed by staff, you are welcome to ask it. You want me to do a little? I can totally go. Yeah, I 00:09:18.229 --> 00:09:20.318 - just feel the heat. 00:09:20.514 --> 00:09:26.411 - Again, as Rachel has mentioned, and some of y'all might know me, because I've seen some of you in some 00:09:26.411 --> 00:09:32.422 - of the interview committees, my name is Jennifer Crossley, and I have been with the city for four years, 00:09:32.422 --> 00:09:38.433 - but I have been in my current role as deputy clerk of communications and outreach for at least one year. 00:09:38.433 --> 00:09:44.273 - And so what that entails is some of you all, I'm never gonna assume everybody knows, so I'm gonna not 00:09:44.273 --> 00:09:46.334 - do that, so I'm just gonna explain. 00:09:46.562 --> 00:09:53.213 - There was a report that was done in the city a long time ago called the no back report that kind of 00:09:53.213 --> 00:10:00.064 - went through boards of commissions to kind of look at you know how processes are happening and it came 00:10:00.064 --> 00:10:07.646 - from the idea that position such as mine will be created and the clerk's office already works in tandem with the. 00:10:07.938 --> 00:10:14.952 - Council office for the council appointments. And so I am super nerdy. And that was me. I volunteered 00:10:14.952 --> 00:10:22.174 - myself to the Tribune actually did more than that interview. And then I've been in it since December of 00:10:23.298 --> 00:10:29.425 - Yes, because it's been a full year. And so what that basically entails is for the past year, I've been 00:10:29.425 --> 00:10:35.850 - able to kind of talk to various staff members. I've spoken with legal. I've attended some of the commission 00:10:35.850 --> 00:10:41.798 - meetings to kind of get a feel for how our boards and commissions have worked. And if I've not been 00:10:41.798 --> 00:10:47.866 - in person, I've definitely watched cats because, as I mentioned, I'm a nerd. And I like to watch cats 00:10:47.866 --> 00:10:52.030 - as I work throughout the day. It helps my brain go by so much faster. 00:10:52.354 --> 00:10:59.231 - That being said, um, I have heard just in general and kind of going through all of the commissions and 00:10:59.231 --> 00:11:06.041 - boards and whatnot. Um, there's some concerns that some of y'all might have with what's your role and 00:11:06.041 --> 00:11:12.717 - what is the mission of the commission and how your role as a commissioner play into that. And I get 00:11:12.717 --> 00:11:16.990 - that. I completely understand. Some of y'all probably have not. 00:11:17.378 --> 00:11:24.868 - had a true onboard experience of, hey, now you're on this commission, now what is expected of me, you 00:11:24.868 --> 00:11:32.358 - probably got an email from either office of the mayor or myself that says, hey, you've been appointed 00:11:32.358 --> 00:11:39.774 - for X, Y, Z, and here's this information. The idea is after a whole year of being in here, I've been 00:11:39.774 --> 00:11:45.502 - working with folks from legal such as Taylor and other people to come up with 00:11:45.762 --> 00:11:53.345 - boards of commission kind of turn. And so right now we're in the process of trying to finalize that. 00:11:53.345 --> 00:12:00.929 - But the idea is to have staff liaisons go through that training first to make sure they know what is 00:12:00.929 --> 00:12:08.587 - expected of them in their role and how they play an integral part with you all as the liaison and the 00:12:08.587 --> 00:12:11.966 - pipeline from the city to this commission or 00:12:12.066 --> 00:12:18.120 - any board or commission for that matter. So once they go through that training, then you all will go 00:12:18.120 --> 00:12:24.234 - through as commissioners will go through your training. And so all of this is still to be determined. 00:12:24.234 --> 00:12:30.528 - We're still finalizing things. And again, as I mentioned, the idea is to have staff go through it first. 00:12:30.528 --> 00:12:37.182 - You might've heard last night at the council meeting that there was something also called the code of conduct. 00:12:37.314 --> 00:12:44.883 - and that is something that will also be released in our training so that you already know we have that 00:12:44.883 --> 00:12:52.378 - onboard process and this is something that we expect to have everybody go through annually is to have 00:12:52.378 --> 00:12:59.726 - an expectation of what it means to represent the city. This is what you should be doing and what we 00:12:59.726 --> 00:13:06.046 - expected you and what you should expect from your experience because it's a big deal. 00:13:06.242 --> 00:13:12.799 - And like everything that's going on, you all are stepping up to the plate and running to do something. 00:13:12.799 --> 00:13:19.293 - Cause right now everybody wants to do something at least out. So with that being said, it's also been 00:13:19.293 --> 00:13:26.041 - coming to our attention specifically like in kind of looking at some of the other boards and commissions, 00:13:26.041 --> 00:13:31.198 - some of you all have, or some of the boards and commissions have working groups. 00:13:31.714 --> 00:13:38.754 - And there's this little fine line of like what does that mean and who is supposed to be at these meetings 00:13:38.754 --> 00:13:45.461 - and my understanding from listening to some of the meetings and listen to some of the staff liaisons 00:13:45.461 --> 00:13:50.110 - is that there's a lot of limbo of who's supposed to do what like and. 00:13:50.370 --> 00:13:56.844 - Can we have it staff supposed to be and if that means, you know, can it be recorded is it not all of 00:13:56.844 --> 00:14:03.319 - those different things. And it seems like there's this yo yo of yes no maybe so when those different 00:14:03.319 --> 00:14:07.870 - types of things and I understand that it's frustrating to hear because 00:14:08.002 --> 00:14:13.025 - You know, being on the receiving end and hearing people. I don't like when people are frustrated with 00:14:13.025 --> 00:14:18.048 - that because I like to say communication is the key to my heart. And so I can effectively communicate 00:14:18.048 --> 00:14:22.972 - to the staff liaison who can effectively communicate to you all, then I feel like I'm doing my job. 00:14:22.972 --> 00:14:27.995 - But if we aren't communicating because things are just a little very, um, then we got to do something 00:14:27.995 --> 00:14:28.734 - that's better. 00:14:29.314 --> 00:14:35.953 - So my idea as Rachel had invited me to this meeting is to kind of just, you know, tell you all here's 00:14:35.953 --> 00:14:42.656 - the things that are coming down the pipe. And if there are suggestions or anything that you would like 00:14:42.656 --> 00:14:49.230 - to give to me that I can take back and incorporate and are soon to be turning in that will be rolled 00:14:49.230 --> 00:14:50.206 - out here soon. 00:14:50.306 --> 00:14:56.525 - Really soon, that's that's my goal and I really want to be able to do that and do that effectively. 00:14:56.525 --> 00:15:02.930 - Again, we're still kind of working out the process of working groups and we hope to have an answer for 00:15:02.930 --> 00:15:09.459 - that soon. So once we know we can effectively communicate that to the staff liaisons who can effectively 00:15:09.459 --> 00:15:15.678 - communicate that with you all. But other than that, I know you all have a packed agenda and I don't 00:15:15.678 --> 00:15:17.854 - want to take too much of time, but 00:15:17.954 --> 00:15:24.301 - If you have questions for me or suggestions, you can email me and I can give you my contact information 00:15:24.301 --> 00:15:30.588 - or you can let me know now and I can take that back to the drawing board and work with the powers that 00:15:30.588 --> 00:15:36.935 - be. Thank you for that opportunity. Thank you for sharing, Jennifer. I know that there is an open, what 00:15:36.935 --> 00:15:43.222 - questions do we have generally for legal that is a separate piece, but before we get into any of those 00:15:43.222 --> 00:15:47.006 - questions, as far as what Jennifer shared specifically around 00:15:47.170 --> 00:15:52.867 - the concept of training and all that. Are there any specific questions or clarifications that folks 00:15:52.867 --> 00:15:58.677 - want to ask while we have Jennifer in the room with us? This is the training for all the boards, just 00:15:58.677 --> 00:16:04.431 - like LDR board. Every single last board or commission. Like Robert Phillips board or something? Yes, 00:16:04.431 --> 00:16:10.527 - yes. So that actually is a good thing. So that will talk about what's the mission of a board or commission 00:16:10.527 --> 00:16:15.198 - and is the work that you're currently doing, how is that, are you doing the work? 00:16:15.490 --> 00:16:22.410 - On that, you know, the mission entails you to do and what code is telling you, uh, or telling you that 00:16:22.410 --> 00:16:29.396 - is allowed for you all to do. Um, but you know, some people have a novice experience aboard or Robert's 00:16:29.396 --> 00:16:36.114 - rules of order and that's okay. So we want to treat everybody as this is a brand new space. You are 00:16:36.114 --> 00:16:40.414 - coming in and you might learn something if you think, you know, 00:16:40.514 --> 00:16:48.024 - something about or Robert's Rules, he might find out you didn't and we'll get trained on that. As a 00:16:48.024 --> 00:16:55.760 - third aspect of my life, I think I know all things about Robert's Rules and then sometimes I don't and 00:16:55.760 --> 00:17:03.871 - it's fun for me to discover. So yes, so that is, of course going through the Code of Conduct, expectations, 00:17:03.871 --> 00:17:09.278 - of course Robert's Rules and other things. And actually I'd like to do, 00:17:09.986 --> 00:17:17.634 - kind of like a tree branch of who does what. So you can get an idea of, we don't, again, as I mentioned 00:17:17.634 --> 00:17:24.988 - earlier, I want to assume everybody knows what everybody is supposed to do, but you might find that 00:17:24.988 --> 00:17:32.636 - you might be able to work with other groups. Yeah. So of course, if there's anything that you all think 00:17:32.636 --> 00:17:37.342 - that you would like to know that you didn't get to know, again, 00:17:37.570 --> 00:17:44.711 - here now and you can definitely let me know or you can send me a link. It would be nice to see at the 00:17:44.711 --> 00:17:51.993 - church how the city's organized, departments. I saw that online somewhere, but I can't remember. I have 00:17:51.993 --> 00:17:59.274 - two specific logistical questions. Do you have a sense of how long the training will be, like one hour, 00:17:59.274 --> 00:18:06.416 - 20 minutes, four hours? Any sense of that? Not as of right now. Obviously, we have over 40 boards and 00:18:06.416 --> 00:18:07.326 - commissions. 00:18:07.426 --> 00:18:14.637 - And that's a whole lot of people to go through and to take up a block of your time when also this is 00:18:14.637 --> 00:18:21.919 - volunteer, and you think you pay because all the more so, you know, that would be fantastic. But it's 00:18:21.919 --> 00:18:27.774 - gonna take a little bit, but my idea is not to have it like not like a whole day. 00:18:28.066 --> 00:18:33.923 - hopefully maybe a couple of hours if that so and of course to give you all like a handout that you can 00:18:33.923 --> 00:18:40.121 - have to reference because you don't have access to email or anything like that but to give you all something 00:18:40.121 --> 00:18:45.807 - to walk away and of course your staff liaisons would have this too so if you lose it or misplace it 00:18:45.807 --> 00:18:51.608 - and you just need it as a reference it could come back to you too. Do you have a sense of if it would 00:18:51.608 --> 00:18:53.086 - be like rolling trainings 00:18:53.186 --> 00:18:59.033 - every 12 months, there would be like one, everyone attend or if it's like every month we do another 00:18:59.033 --> 00:19:05.055 - one. And so if you're new, you go and you just have to do it once a year. Do you have a sense of that? 00:19:05.055 --> 00:19:11.078 - Honestly, I think right now the test is for everybody to do it just this one time, everybody. But, and 00:19:11.078 --> 00:19:16.924 - this is something that we can try to work with with people, is maybe the idea too is any new person 00:19:16.924 --> 00:19:19.614 - that comes in immediately after they come in, 00:19:20.002 --> 00:19:25.617 - you know, to really kind of maybe do like a batch of training or, you know, anybody that came in from 00:19:25.617 --> 00:19:31.396 - January through March and April, like we will, you know, get them in and do a board commission training. 00:19:31.396 --> 00:19:37.011 - I was just thinking about if it does turn into it, we do it, you know, twice a year and everyone goes 00:19:37.011 --> 00:19:42.515 - at least, you know, whatever that we could consider that being like, if we want to cancel a monthly 00:19:42.515 --> 00:19:48.350 - meeting for whenever that training is going to be required, that might be a good way to not over stretch. 00:19:48.738 --> 00:19:56.307 - Our time. And I think if it's not virtual, then the delivery. You know, I don't know. It's a little 00:19:56.307 --> 00:20:04.028 - too early to tell. And I think just kind of like how you all have your meetings here and how the city 00:20:04.028 --> 00:20:11.824 - does. You know, I think for accessibility and when things come up, I don't think you can say, and I'll 00:20:11.824 --> 00:20:18.334 - look at the books that we built, that everything has to be in-person only. So I think 00:20:19.138 --> 00:20:26.044 - and we would have to do a hybrid approach, but I see Taylor has to stand up. Yeah, so we've actually 00:20:26.044 --> 00:20:33.496 - been kind of experimenting on a couple of different things here, especially with accessibility and recording 00:20:33.496 --> 00:20:40.538 - meetings and things like that. I've been doing a training kind of ad hoc for internal city staff about 00:20:40.538 --> 00:20:47.102 - a couple of different things that people have asked about. And we've been kind of test piloting 00:20:47.234 --> 00:20:53.631 - While we can about having a digital access and things like that, especially because most commissions 00:20:53.631 --> 00:21:00.217 - meet after hours and like I am from home right now because Thursdays aren't usually my commission after 00:21:00.217 --> 00:21:02.814 - hours days. I'm sorry. I can't be there. 00:21:03.138 --> 00:21:08.994 - But we're testing a lot of these things. We're hoping that we actually can have a digital component 00:21:08.994 --> 00:21:14.850 - and which would make everyone's, all the commissioners lives easier, certainly. Or we do it like a, 00:21:14.850 --> 00:21:20.882 - here's the live version and we record that live version for dissemination to all who couldn't make it. 00:21:20.882 --> 00:21:27.324 - And then we have, you know, reach out to your liaisons for these staff members, ask Taylor for ODL questions, 00:21:27.324 --> 00:21:32.126 - ask Anna for ethics questions, things like that. If that helped at all, Jennifer. 00:21:33.090 --> 00:21:39.399 - It did. Thank you. Appreciate it. Thank you. Safe. So we're at 622. But what other questions do you 00:21:39.399 --> 00:21:45.960 - all have? What are things that while we have Jennifer and the legal team here? Specific to the training 00:21:45.960 --> 00:21:52.458 - or all legal questions? Is there any other training question? I have one that's sort of both. Everyone 00:21:52.458 --> 00:21:58.829 - has to take it. So I'm assuming a quorum of members would be there that have to be signed and posted 00:21:58.829 --> 00:22:02.110 - as a special meeting of every board and commission. 00:22:03.266 --> 00:22:09.428 - We've been told that if there is a quorum training board and commission, something has to be posted 00:22:09.428 --> 00:22:15.836 - the minimum two days and it has to be noticed, signed, et cetera, et cetera. If we were trying to train 00:22:15.836 --> 00:22:22.307 - all the boards and commissions, not in phases, but at once, would those hoops have to be jumped through? 00:22:22.307 --> 00:22:28.222 - It'd be a special meeting of all the boards and commissions or is the training exact from that? 00:22:28.354 --> 00:22:38.042 - There is an exemption written into the open door law specifically for training regarding boards 00:22:38.042 --> 00:22:47.528 - of commissions. I have a related question and it may have been clarified since this happened, 00:22:47.528 --> 00:22:51.262 - but when we, so our, our commission. 00:22:51.746 --> 00:22:58.119 - had to take a memo that we'd written to the council to read it aloud at a meeting last month, 00:22:58.119 --> 00:23:05.237 - I think it was, earlier this month. Anyway, so we were going to that, but we were informed that we could 00:23:05.237 --> 00:23:12.220 - not have, because our subcommittees have a quorum of two, because our subcommittees are so small, they 00:23:12.220 --> 00:23:15.678 - have a quorum of two or two for the working group. 00:23:16.578 --> 00:23:22.690 - we were not allowed to have two commissioners in the same council meeting at the same time, even if 00:23:22.690 --> 00:23:28.801 - they were not co-presenting, like if one was just sitting there listening. So example, Matt went to 00:23:28.801 --> 00:23:34.974 - the podium and read his memo. If I wanted to attend, because we're both on a subcommittee of the EC, 00:23:34.974 --> 00:23:35.646 - that would 00:23:35.906 --> 00:23:42.369 - be in violation of that. Yeah, we were informed that even if it was for different items, I mean, the 00:23:42.369 --> 00:23:49.024 - other member who wanted to attend, Adam Martinez, who's online right now, was commenting on a different 00:23:49.024 --> 00:23:55.615 - agenda item, but we were basically told we can't both be in council chambers because it is not noticed 00:23:55.615 --> 00:24:02.014 - as a working group meeting. And his was unrelated to these. No, it's true. Even if it was, everyone 00:24:02.014 --> 00:24:04.062 - is a private citizen wanting to 00:24:04.162 --> 00:24:09.986 - Listen or talk at a city council meeting. We were explicitly told that since working group meetings 00:24:09.986 --> 00:24:15.868 - can function with 2 individuals. We can't do that. We can only have 1% of their city council meeting 00:24:15.868 --> 00:24:21.692 - and that. Didn't feel quite right because even if we all wanted to comment on the same thing, which 00:24:21.692 --> 00:24:23.614 - was what we were doing, I think. 00:24:23.810 --> 00:24:31.386 - Yeah, we weren't doing it as. So just kind of trying to clarify that we make sure that we're continuing 00:24:31.386 --> 00:24:39.254 - to participate in our. So to clarify is that so you were speaking on behalf of the EC, but you are speaking 00:24:39.254 --> 00:24:44.062 - in your own individual capacity one individual was there for the. 00:24:44.162 --> 00:24:50.340 - EC's memo, and then we had other individuals that were there for other things that they hadn't, they 00:24:50.340 --> 00:24:56.518 - mentioned nothing about. Another individual wanted to speak on the proposed closure of Kirkwood, but 00:24:56.518 --> 00:25:02.635 - we were basically told we can't both be there. We kind of had to tag in, tag out of the room. Like, 00:25:02.635 --> 00:25:08.874 - Adam, text me as it leads. Sorry, Matt, were you done? Just to give some additional context, Jennifer 00:25:08.874 --> 00:25:13.278 - and legal, the bylaws of the environmental commission say working group 00:25:13.954 --> 00:25:20.360 - has a quorum of two people. So that's where this quorum of a working group is coming from is the bylaws 00:25:20.360 --> 00:25:26.828 - specifically. And so since those two members were on the same working group, that's where a quorum might 00:25:26.828 --> 00:25:33.234 - like would have been triggered. So I'll open it up to I think probably Taylor Brown is who I'm guessing 00:25:33.234 --> 00:25:38.654 - is going to answer the question, but I didn't know if anybody else had thoughts either. 00:25:42.978 --> 00:25:50.734 - I'm sorry. No, please. Go ahead. I was just going to say, I had looked through the handbook on Indiana's 00:25:50.734 --> 00:25:58.194 - public access laws and exemptions for open-door laws that include chance encounters. We both planned 00:25:58.194 --> 00:26:05.728 - to be at the city council meeting, but we did so independently. This was not an attempt to circumvent 00:26:05.728 --> 00:26:09.790 - open-door laws. It just seemed very curious to me that 00:26:10.882 --> 00:26:21.381 - that we were advised to not both attend a city council meeting even as citizens. Just looking for insight. 00:26:21.381 --> 00:26:31.683 - Sure. I've chatted with Anadina a little bit about this and she mentioned what she had previously talked 00:26:31.683 --> 00:26:38.846 - about and I agree with all of that. Yes, let me start with the baseline. 00:26:39.010 --> 00:26:46.877 - Absolutely, we want civic engagement, right? We want you to go to your representatives. We want you 00:26:46.877 --> 00:26:54.981 - to be actively engaged. I would not be working in government if that were not a belief of mine, right? 00:26:54.981 --> 00:27:02.612 - However, the state legislature is nervous as an understatement regarding open door law potential 00:27:02.612 --> 00:27:08.670 - circumventing. I don't know whose small town ticked off, an Indiana senator, 00:27:09.058 --> 00:27:16.598 - But one of the rules in open door law, I'm sure you saw in your review was not even in the same room 00:27:16.598 --> 00:27:24.287 - as counsel. If you're in the same room as a legislative body, you have to record your meetings and are 00:27:24.287 --> 00:27:31.902 - subject to other open door law requirements, even just being in the same room. It can be frustrating. 00:27:32.002 --> 00:27:39.566 - especially when you're trying to keep track of as many boards and commissions as we have, which is why 00:27:39.566 --> 00:27:46.910 - you have the chance encounter language and other kind of safe harbor provisions in there. I believe 00:27:46.910 --> 00:27:54.622 - there is a stipulation in open door law where it says if you both think you are going to be in a similar 00:27:54.622 --> 00:27:55.870 - meeting, you can 00:27:56.194 --> 00:28:03.105 - post a notice that says, essentially, there is a chance a quorum could be here. And you can address 00:28:03.105 --> 00:28:10.085 - it that way. Again, if it's like, hey, this is a big deal and everyone wants to show up to a council 00:28:10.085 --> 00:28:16.996 - meeting, which, hooray, please show up to a council meeting and express your views, there does need 00:28:16.996 --> 00:28:23.838 - to be, unfortunately, for state law reasons, there needs to be a notice that a quorum could be met 00:28:24.258 --> 00:28:31.478 - even if it is just a working group of two. So, I'm sorry, follow up, that's okay. Please. Provided, 00:28:31.478 --> 00:28:38.843 - say it's something that even a quorum of the full commission might attend, like everyone really wants 00:28:38.843 --> 00:28:46.279 - to weigh in, it has a huge environmental impact, or if it's a different board and commission, whatever 00:28:46.279 --> 00:28:51.550 - their purview is. Does it just have to be publicly noticed that a quorum 00:28:52.098 --> 00:28:57.535 - could be there or is it technically considered a meeting of that body even if we don't meet? Because 00:28:57.535 --> 00:29:02.972 - I guess I'm worried about in that instance, we all tend to give public comment to something. There's 00:29:02.972 --> 00:29:08.678 - no expectation from the city that we have a memorandum or anything. We were just people at a city council 00:29:08.678 --> 00:29:14.115 - meeting. I mean, I don't know. Am I making that concern sort of clear? Yes, yes, yes, yes. Nadine, I 00:29:14.115 --> 00:29:17.022 - don't know if you wanted to chime in before or after. 00:29:21.026 --> 00:29:28.613 - Oh, we can't hear you. I don't know if she's muted actually, but we can't hear her. Her laptop has been 00:29:28.613 --> 00:29:35.980 - absolute horrid the last couple of days. Oh no, we can't hear you. We can't hear you yet. Okay, I'll 00:29:35.980 --> 00:29:43.421 - go ahead and answer this question while you're troubleshooting. So to answer your question, yes, just 00:29:43.421 --> 00:29:44.734 - a special notice. 00:29:45.570 --> 00:29:52.065 - The concern, looking at legislative history and kind of what they were thinking when they put this together 00:29:52.065 --> 00:29:58.138 - was they want to avoid like, everyone shows up. So in this hypothetical, right? Everyone shows up to 00:29:58.138 --> 00:30:04.633 - a council meeting and you hear something and you go, oh, well, we got quorum here, right? We have everybody 00:30:04.633 --> 00:30:10.526 - here. Why don't we get together, have an agenda, vote on the thing real quick and be done, right? 00:30:11.810 --> 00:30:17.421 - has happened before, unfortunately. And that has caused some headaches when the meeting wasn't noticed 00:30:17.421 --> 00:30:23.250 - and there was no memorandum. And they said, oh, we voted on that right after the meeting, because everyone 00:30:23.250 --> 00:30:28.753 - was already there. And everyone went, I'm sorry, what? And we had to kind of backtrack a little bit. 00:30:28.753 --> 00:30:34.364 - So I hate to say that some people ruined the fun for everyone. But I think it's a matter of just being 00:30:34.364 --> 00:30:38.014 - above board and saying, hey, there is a chance a quorum will meet. 00:30:38.786 --> 00:30:45.578 - Uh, corn will be here. We are not anticipating any business to be conducted. We, you know, there are 00:30:45.578 --> 00:30:52.773 - various ways to kind of. Encapsulate, like, we are showing up to talk to the care to listen to the council 00:30:52.773 --> 00:30:59.498 - and to do only that. We are not meeting. We are not voting on anything. Period, right? Some notices 00:30:59.498 --> 00:31:01.246 - can be done that way. Um. 00:31:01.634 --> 00:31:07.583 - Unfortunately, for when when people ask for lawyers for advice, sometimes we really like black and white, 00:31:07.583 --> 00:31:13.364 - and we do not like gray areas. We like gray areas when they benefit us, right? But that's why everyone 00:31:13.364 --> 00:31:19.257 - hates lawyers. So, um. Does that answer your question? Yeah, for the most part, I have additional follow 00:31:19.257 --> 00:31:25.374 - ups, but I can, I can not so much speak. I think, I think to just sort of summarize what you just said, the. 00:31:25.890 --> 00:31:31.197 - The rotten part of it is that at some point there was a group that said, we're all together, let's quickly 00:31:31.197 --> 00:31:36.256 - go through the process of going through a bill to make it happen and then done. And that could happen 00:31:36.256 --> 00:31:41.315 - when we're all together talking about something and it turns into a bigger conversation. And that the 00:31:41.315 --> 00:31:46.424 - idea is to prevent people from making those decisions. I think that's really frustrating that that has 00:31:46.424 --> 00:31:51.384 - happened to make it so that this is such a pain for us to go through, but I think it makes sense. I 00:31:51.384 --> 00:31:55.550 - think that I would like to make sure it's heard that like as an advisory board with 00:31:55.714 --> 00:32:01.849 - no control. We do have a budget, technically, but we do have to get our budget approved, but with no 00:32:01.849 --> 00:32:08.045 - ability to create ordinances for no ability to actually enact things at a city level in any way. It's 00:32:08.045 --> 00:32:14.119 - super frustrating that we are just providing a service of information, connection to the community, 00:32:14.119 --> 00:32:17.278 - advocacy for our environment, and it's so hard that 00:32:17.570 --> 00:32:22.811 - that I understand that we're being treated like other groups that may have much more power than we do. 00:32:22.811 --> 00:32:28.051 - It's really, really hard. And it makes it hard for us to keep making all this time to be participating 00:32:28.051 --> 00:32:33.190 - as much as we love it. And I appreciate it when they're doing it. I do want to add quickly, you guys 00:32:33.190 --> 00:32:38.481 - are needing a situation because you have such a low core. So like most other boards of admissions don't 00:32:38.481 --> 00:32:43.569 - have all of the stuff facing that, but they definitely don't have two people for us. The only one I 00:32:43.569 --> 00:32:46.622 - can think of, I mean, like there are larger ones, like BZA, 00:32:46.978 --> 00:32:53.706 - And they do like, we have, if we know that more than one museum member might go to an open house or 00:32:53.706 --> 00:33:00.569 - something they're having, we post notice. So you guys are in a similar situation. You just have a lot 00:33:00.569 --> 00:33:07.297 - more of those groups. Are there, are there other commissions that have working groups? Like are the 00:33:07.297 --> 00:33:13.150 - alarms for those like five or six people? Like do they have that many people involved? 00:33:13.442 --> 00:33:20.185 - Um, I think y'all have six and I think there might be other, I looked around at this. There's like a 00:33:20.185 --> 00:33:26.861 - handful of other boards and commissions that have working groups and they don't have nearly as many 00:33:26.861 --> 00:33:33.738 - as you all have. Um, some might have like one or two and then some of them are either standard working 00:33:33.738 --> 00:33:40.414 - groups or like ad hoc work that like once something's done, you're done and there's no need to meet 00:33:40.414 --> 00:33:41.950 - again. So I think, um, 00:33:42.370 --> 00:33:51.088 - That's what some people do as well. The other thing to kind of give an example, like I understand where 00:33:51.088 --> 00:34:00.058 - you all are coming from. So to kind of put it from this perspective, you are technically like an extension 00:34:00.058 --> 00:34:08.441 - of government through the city of Bloomington as a board or commission member. So I'm thinking of a 00:34:08.441 --> 00:34:11.710 - recent example of, say for example, in 00:34:12.450 --> 00:34:21.618 - The city council wanted to go to a meeting of the county council to go talk about something related 00:34:21.618 --> 00:34:30.969 - to whatever. They wanted to do some type of collaboration. If the city council all showed up and they 00:34:30.969 --> 00:34:37.662 - have a quorum of people, even if it's not in their meeting, technically, 00:34:38.178 --> 00:34:45.650 - And correct me if I'm wrong, Taylor and Adina. My understanding is you have to notice it because if 00:34:45.650 --> 00:34:53.271 - you have a quorum of those members and there's some type of decision that's made by way of them being 00:34:53.271 --> 00:35:00.742 - there, that could be a huge red light and a huge no-no. So that's how I'm understanding that. Did I 00:35:00.742 --> 00:35:04.478 - get that right? Okay. So therefore, you all would 00:35:04.674 --> 00:35:10.464 - You're just think of yourselves as little but mean council members, because in my brain that's kind 00:35:10.464 --> 00:35:16.253 - of how I have to work my thought process around this too, because I understand your frustration and 00:35:16.253 --> 00:35:22.333 - I understand it's like I'm just this little me and I just want to participate, but you're so much bigger 00:35:22.333 --> 00:35:23.838 - than that. And therefore, 00:35:24.066 --> 00:35:30.607 - We just want to be able to protect you all. And also, of course, the city of Bloomington from anything 00:35:30.607 --> 00:35:37.084 - where somebody thinks in a meeting that they've gone in and they've heard a decision and they knew by 00:35:37.084 --> 00:35:43.498 - attendance somewhere else, they heard you. So that's a little sticky situation. And then, of course, 00:35:43.498 --> 00:35:50.039 - you can also, and I'm looking to my legal people here too, when you're speaking, and this is something 00:35:50.039 --> 00:35:53.214 - that will be covered in boards of commission too, 00:35:53.474 --> 00:36:00.029 - even if you are there, and like it's a quorum of people and you want to speak as an individual, you 00:36:00.029 --> 00:36:06.911 - can just identify, you know, I am speaking as an individual and not a member of any board of commission, 00:36:06.911 --> 00:36:13.466 - I'm sorry. So that's so something. Taylor, does that, if they do that and say, I'm here as a member 00:36:13.466 --> 00:36:20.414 - of the public, not as a member of the EC, does that like remove them from the council in this quorum? No. 00:36:20.898 --> 00:36:26.369 - Unfortunately, it's like, it's like Superman. He doesn't stop being Superman just because he puts on 00:36:26.369 --> 00:36:31.785 - the glasses. Yeah. I know that Matt and I have gotten to chime in. I'm going to take a quick minute 00:36:31.785 --> 00:36:37.255 - for Adam or the other folks in the room. If you have any specific things that you want to add before 00:36:37.255 --> 00:36:39.422 - we kind of keep the conversation going. 00:36:40.642 --> 00:36:45.912 - Can I say something? Yeah, of course. Or comment. So can I say something we totally off topic? We're 00:36:45.912 --> 00:36:51.651 - still talking to the legal team, so if it's not related to this. There might be a tornado warning imminently. 00:36:51.651 --> 00:36:57.025 - So just everyone brace yourselves. And it looks kind of like nasty. So we don't want to go downstairs. 00:36:57.025 --> 00:37:02.399 - We don't want to escape from each other. Is there? Well, we have an alarm though, I'm sorry. Our phone 00:37:02.399 --> 00:37:07.668 - tool and we should hear the sirens. I just don't want to like come out of nowhere and then help out. 00:37:07.668 --> 00:37:10.590 - And I've seen you social media. Awesome. Thanks, y'all. 00:37:11.298 --> 00:37:20.235 - Sorry. No, no, no, that was an appropriate. Yes, thank you for the safety warning. Yes, it looks pretty 00:37:20.235 --> 00:37:29.172 - nice. Other thoughts from other commissioners. Otherwise, I think. And Mitchell Adam, you had something 00:37:29.172 --> 00:37:35.102 - you want to say before I ask a complicated question. So, so I fully. 00:37:35.938 --> 00:37:42.049 - I fully understand where legal is coming from on most of these points. Like I tried to review kind of 00:37:42.049 --> 00:37:48.281 - the public access laws and read title two, but we read our handbook. I understand the mess, but I guess 00:37:48.281 --> 00:37:54.812 - what I want to communicate to legal is that almost all of the stuff that we have come to is out of necessity 00:37:54.812 --> 00:38:00.803 - because of different rules or advice from legal. I mean, if we were allowed, if Adam Martinez and I 00:38:00.803 --> 00:38:04.638 - were allowed to send each other an email about light pollution, 00:38:06.050 --> 00:38:13.474 - we wouldn't have to have a working group with a quorum of two. We're backed into the corner we're in 00:38:13.474 --> 00:38:20.824 - because of existing guidance we've been given or existing rules. We created the working groups with 00:38:20.824 --> 00:38:28.541 - a quorum of two so that we could work on small issues outside of the whole commission. Because we cannot 00:38:28.541 --> 00:38:30.526 - send emails to each other. 00:38:30.786 --> 00:38:38.716 - So the thing that becomes a conflict, since we cannot communicate outside of meetings, we have been 00:38:38.716 --> 00:38:47.042 - advised not to call each other, not to email each other anything if it concerns and commission business. 00:38:47.042 --> 00:38:54.972 - There we go. We can go upstairs. Okay. Are we back, Katie? By motion, we go downstairs. Okay, we'll 00:38:54.972 --> 00:39:00.126 - stay online. Thank you. Okay, I think we are coming back. Great. 00:39:01.890 --> 00:39:08.464 - Thank you. Thank you. Can you hear me? I can hear you. Awesome. Thank you so much. As we come back to 00:39:08.464 --> 00:39:15.232 - this at 723, I wanted to see if there's anything that anybody would like to say additionally. Otherwise, 00:39:15.232 --> 00:39:21.677 - like I said, we can follow up via email through Rachel or if it's necessary to invite them back for 00:39:21.677 --> 00:39:28.574 - another meeting. Any specifics that you would like to continue the conversation on before we move forward? 00:39:29.250 --> 00:39:36.965 - Think if it is possible for legal people's schedules, we would really appreciate having you back at 00:39:36.965 --> 00:39:44.679 - our next meeting. That way, we don't have to command anymore of your nightmare. We lost an Adina. I 00:39:44.679 --> 00:39:52.548 - will connect with Taylor probably next week because I know Fridays can be busy. So we'll connect next 00:39:52.548 --> 00:39:58.334 - week, Taylor, and figure out a time. Sounds great. All right. Thanks, Joe. 00:39:58.850 --> 00:40:08.504 - Thank you for legal for coming. All right. Glad everyone's safe. Do we have any other non-legal members 00:40:08.504 --> 00:40:17.880 - of the public online? I'm just asking for information. Do we have anybody join us since we were out? 00:40:17.880 --> 00:40:26.142 - It'd be weird. I'm just asking. No. No. I didn't see everybody on mute. Great. OK. Well. 00:40:26.338 --> 00:40:32.892 - Then moving into the next stage of our agenda, there's a note about, there's a couple of different notes 00:40:32.892 --> 00:40:39.321 - about our handbook. And one topic that I wanted to bring up specifically that Matt will talk about for 00:40:39.321 --> 00:40:45.562 - you now is about our needs, how we handle voting on things. And so I wanted to, I'm glad that legal 00:40:45.562 --> 00:40:47.934 - is here if you don't mind being here. 00:40:48.450 --> 00:40:54.796 - Consider when we are writing ECPC memos, which are on, as we all know, a very, very, very, very short 00:40:54.796 --> 00:41:01.203 - turnaround with getting information, sitting down to write a memo, getting that memo out and approved, 00:41:01.203 --> 00:41:07.425 - and then being able to share that memo with like the DA packet or the Planning Commission packet or 00:41:07.425 --> 00:41:13.086 - the Council packet. Being able to vote to approve submitting that memo is something that I 00:41:13.218 --> 00:41:19.592 - that I'm mindful is a very tricky thing and it's asking a lot of our commission to have an emergency 00:41:19.592 --> 00:41:25.904 - meeting. So I wanted to put that out there for any conversation about thoughts on that and also see 00:41:25.904 --> 00:41:32.467 - if according to legal, if there are any ways that we can potentially approve variations of like a final 00:41:32.467 --> 00:41:38.968 - version versus draft version. So as far as the topic that I'm talking about, does that make sense with 00:41:38.968 --> 00:41:40.798 - folks? I need clarification. 00:41:41.186 --> 00:41:46.619 - Say it once again. Yeah. So we have the ECPC memos that the ECPC will write if there is something that 00:41:46.619 --> 00:41:52.053 - is being proposed as a variance through the Planning Commission or the Bureau of Zoning Appeals. We'll 00:41:52.053 --> 00:41:57.433 - sit down with whatever that request is. We'll talk about environmental considerations. And then if we 00:41:57.433 --> 00:42:02.814 - think it's something that's important to be heard, because we think that variance is actually bad for 00:42:02.814 --> 00:42:08.247 - environmental purposes or has an opportunity for something else environmental. In fact, we might write 00:42:08.247 --> 00:42:09.566 - a letter that would then 00:42:09.986 --> 00:42:17.448 - can hopefully be considered by that board or the commission who are potentially granting those variations. 00:42:17.448 --> 00:42:25.050 - But the question is really, if we write that memo, PCPC, at this time, we have to vote on it as a commission 00:42:25.050 --> 00:42:32.443 - to approve it. But because of the timing of how, what, when the BZA meets or when the planning commission 00:42:32.443 --> 00:42:34.814 - meets, sometimes there's not even 00:42:35.202 --> 00:42:41.169 - for us to vote on, we'd have to come here like we did this last month to vote in it. So I wanted to 00:42:41.169 --> 00:42:47.434 - put that in front of folks for consideration because I don't know how frequently we'll have these memos, 00:42:47.434 --> 00:42:53.581 - but it is certainly another ask of our team to do something that is requiring CHEM, especially because 00:42:53.581 --> 00:42:59.667 - we currently only have eight appointment members, so like everybody. And then we'll see if it's worth 00:42:59.667 --> 00:43:01.278 - exploring any kind of like 00:43:02.018 --> 00:43:08.675 - Draft or framework that could be approved in advance versus going on the final version and that might 00:43:08.675 --> 00:43:15.397 - be a legal question. Do you all have thoughts on that? Or does that sound like it's worth entertaining 00:43:15.397 --> 00:43:21.988 - or are you okay with how we have things right now? Just totally okay too. Do any of the other boards 00:43:21.988 --> 00:43:26.622 - make recommendations regarding variances? I don't believe so because I 00:43:27.586 --> 00:43:32.573 - because we're through the planning and transportation department, I think that's why we have so much 00:43:32.573 --> 00:43:37.658 - of the information from Rachel, who's the environmental planner. I don't know if other commissions get 00:43:37.658 --> 00:43:42.941 - access to that, or if that's something that they would do. They could, but yeah, it would be very unlikely 00:43:42.941 --> 00:43:48.174 - for another commission to weigh in on a variance request. It's possible, like for example, if the request 00:43:48.174 --> 00:43:53.210 - was related to like pedestrian facilities or something, the transportation commission might weigh in. 00:43:53.210 --> 00:43:54.494 - They are also through the 00:43:54.722 --> 00:44:06.941 - But I would say most commonly, no, we don't engage in the other words and actions. Do you have thoughts 00:44:06.941 --> 00:44:19.043 - on the idea of final memo approval versus anything before that final version being ready? I think it's 00:44:19.043 --> 00:44:23.390 - the nature, definitely the nature of 00:44:24.130 --> 00:44:32.440 - document doesn't change from the draft to the final version. It seems like we could consider accepting 00:44:32.440 --> 00:44:40.911 - approval on a draft. On a draft. Do you agree? I mean, so in a draft, so I'm trying to understand what's 00:44:40.911 --> 00:44:49.059 - happening. So in a, there has to be an approval by the ECPC, not on the ECPC, but there has to be an 00:44:49.059 --> 00:44:52.286 - approval by the ECPC on a draft, right? 00:44:52.706 --> 00:45:00.135 - Yeah, the ECPC would write the draft. And the question is, does there have to be an approval on the 00:45:00.135 --> 00:45:08.159 - final draft or could an earlier draft be enough? Or could even the bulleted outline of concerns or relevant 00:45:08.159 --> 00:45:10.462 - topics be enough, if possible? 00:45:10.786 --> 00:45:16.521 - I'm thinking about the timing, because sometimes we have information, sometimes we have nothing, and 00:45:16.521 --> 00:45:22.371 - sometimes we have everything. So being opposed to that would mean that there's concern that the nature 00:45:22.371 --> 00:45:28.276 - of the draft is going to change. That would be the only output. Yeah. And I'm not sure if legally we're 00:45:28.276 --> 00:45:34.296 - required for it to be the final version. But yeah, would the ECB be comfortable with it being potentially 00:45:34.296 --> 00:45:38.782 - a draft? Yeah. I sent Taylor the bylaw, so I think he's looking over that now. 00:45:39.042 --> 00:45:45.368 - Modify the bylaws, but at the end of the day, I think title to and Taylor, you're the attorney. So feel 00:45:45.368 --> 00:45:51.817 - free to add in title to only gives the environmental commission as a whole to provide the recommendation, 00:45:51.817 --> 00:45:57.960 - not a working group of the environmental commission. So I Taylor can certainly weigh in on that, but 00:45:57.960 --> 00:46:02.462 - that's my understanding. So title to would have to be changed by council. 00:46:08.162 --> 00:46:17.056 - And we just went through Title II changes last year. So I don't know how often they changed Title II. 00:46:17.056 --> 00:46:26.211 - Rachel, I'm so sorry. Where in Title II are you seeing the... Yes, I think it's 02-1250. Does that sound 00:46:26.211 --> 00:46:35.192 - familiar? It's the Environmental Commission's Title II and the powers and duties. Yes, I'm there right 00:46:35.192 --> 00:46:37.982 - now. The exact... The report... 00:46:38.114 --> 00:46:44.920 - Submit an annual report in writing. Is that what we're discussing? No, they are talking about 00:46:44.920 --> 00:46:52.377 - recommendations. Okay. I think that's earlier on in the powers and duties. And I might have the powers 00:46:52.377 --> 00:46:59.328 - and duties here in this. The powers and duties will give us the ability to advise, write memos, 00:46:59.328 --> 00:47:06.206 - write reports, et cetera. It's actually in our handbook that says it has to be from the whole. 00:47:06.498 --> 00:47:13.508 - commission, not just from working groups. Yes, all working group recommendations, correspondence, or 00:47:13.508 --> 00:47:20.587 - public events must be approved in advance by the entire commission. It's not Title II that's actually 00:47:20.587 --> 00:47:27.597 - keeping us from doing that. It's our own handbook. Correct. The handbook is what explicitly says the 00:47:27.597 --> 00:47:33.982 - working group documents must be approved by the full commission. However, reading Title II, 00:47:34.498 --> 00:47:40.041 - The power itself is delegated to the environmental commission. So there has to be a vote of some sort. 00:47:40.041 --> 00:47:45.639 - Basically having the commission say, whether that's the commission saying, hey, we approve this working 00:47:45.639 --> 00:47:51.128 - group, right? Because essentially what's happened is council has said, hey, environmental commission, 00:47:51.128 --> 00:47:56.133 - you have to write this report and let us know, right? So they've delegated that authority to 00:47:56.133 --> 00:48:01.784 - the environmental commission. So then we're following the bouncing ball, right? And so now environmental 00:48:01.784 --> 00:48:03.614 - commission has the bouncing ball. 00:48:03.714 --> 00:48:10.564 - And you can hand it off to one of your working groups. And as long as there is a vote of some sort that 00:48:10.564 --> 00:48:17.282 - says. We approve whatever this working group is right. Does that make sense? As long as the authority 00:48:17.282 --> 00:48:23.342 - is clearly delegated. Then we're okay. However, in that last. Sentence, they're all working 00:48:23.342 --> 00:48:30.257 - group recommendations corresponds to public events must be approved in advance by the entire commission. 00:48:30.257 --> 00:48:31.838 - Um, I think in advance. 00:48:32.354 --> 00:48:39.305 - could give you some wiggle room if you're looking for some flexibility. I also am giving you kind of 00:48:39.305 --> 00:48:46.257 - on the fly legal advice. So take that with a grain of salt. But yeah, we are desperately looking for 00:48:46.257 --> 00:48:53.277 - some wiggle room, mostly just because some of this does have to happen very fast in order to get into 00:48:53.277 --> 00:48:59.678 - someone else's packet. So my suggestion, Taylor, tell me if this is like wildly out of line. 00:49:00.034 --> 00:49:06.243 - could be the environmental commission in our monthly meeting says, you know, the ECPC has some things 00:49:06.243 --> 00:49:12.816 - that are probably going to be coming down the pike in the next few weeks. Does the environmental commission 00:49:12.816 --> 00:49:18.903 - vote to approve the ECPC to write a memo? And if they approve that, then that is fine. And the ECPC 00:49:18.903 --> 00:49:24.990 - can send it out as well as amending our handbook language to say, to make sure that the language is 00:49:25.186 --> 00:49:35.755 - granting a non-specific approval from the EC before a memo goes out. So it's kind of reaffirming that. 00:49:35.755 --> 00:49:46.017 - Is that possible? I am always a fan of clarifying language in any context, really. I think that one 00:49:46.017 --> 00:49:53.918 - extra thing I would throw in there, not to be a lawyer about it, I know you. 00:49:54.402 --> 00:50:00.486 - If you could have some sort of like, we approve the memo, we approve the working group to write this 00:50:00.486 --> 00:50:06.750 - memo. And I would even say like, if possible, give some broad, and I'm not quite familiar with the memo 00:50:06.750 --> 00:50:12.894 - even says or what the memo content is. But if you could have the environmental commission essentially 00:50:12.894 --> 00:50:18.978 - say, it says, here are the broad strokes of what will be in that memo or in that report. And we will 00:50:18.978 --> 00:50:24.158 - leave the minutia of writing the actual report and the exact verbiage and everything. 00:50:24.258 --> 00:50:30.758 - to that working group, but as long as the overall message and theme is approved by the committee as 00:50:30.758 --> 00:50:37.452 - a whole, that works for me, or the commission as a whole, that works for, that would work for me. Does 00:50:37.452 --> 00:50:44.147 - that make sense? Yeah. Okay. Yeah, that's what happened again. It's to prevent the appearance of going 00:50:44.147 --> 00:50:50.711 - rogue, essentially. Yeah, that's definitely not what we're trying to do. I guess my follow-up is, is 00:50:50.711 --> 00:50:53.246 - there specific language that you would 00:50:53.506 --> 00:51:00.309 - like to see, because if I was gonna propose that we vote to amend our handbook, is there specific language 00:51:00.309 --> 00:51:06.858 - in that section that you would want to see to allow basically what you just described? Would you allow 00:51:06.858 --> 00:51:13.471 - me to think on that and get back to Rachel? Because when recommending exact language, like recommending 00:51:13.471 --> 00:51:20.083 - words, I mean, my little nerd heart just got excited, right? But I would just need a little bit of time 00:51:20.083 --> 00:51:23.326 - to think about the exact verbiage, if that's okay. 00:51:23.618 --> 00:51:30.040 - Well, I think so then this is where my head is at. So let's plan on talking about this next month to 00:51:30.040 --> 00:51:36.588 - say, do we want to have that kind of vote for the EC says ECPC? This is something that may come up and 00:51:36.588 --> 00:51:43.137 - we approve you writing them a book. And you have to change your hand at that time. So yeah, if we were 00:51:43.137 --> 00:51:48.478 - able to amend it such that we are able as a commission to do that, that would help. 00:51:48.930 --> 00:51:55.582 - that would help us function. It would be very good. Well, thank you, Taylor, for your on-the-fly advice. 00:51:55.582 --> 00:52:02.361 - We've got it recorded. We are recognized. Now, that's great. I do appreciate your thoughts. Yeah, wherever 00:52:02.361 --> 00:52:09.014 - we can simplify is excellent. All right, well, I'm going to pass it over to Matt for this quick handbook 00:52:09.014 --> 00:52:15.666 - update as well. Yeah, I was going to propose that we amend the handbook in just above that working group 00:52:15.666 --> 00:52:17.630 - section, Quorum Determination. 00:52:19.650 --> 00:52:26.588 - As it currently stands, says a quorum meets or a quorum means that 50% plus one of the appointed 00:52:26.588 --> 00:52:33.813 - commissioners are in attendance with a minimum of six commissioners present. As we have gone quite a 00:52:33.813 --> 00:52:41.395 - long stretch right now without receiving another commissioner, minimum six when we only have eight bodies 00:52:41.395 --> 00:52:48.190 - is a big lift. So I was going to move that we do that, whatever that's called, the de minimis. 00:52:48.514 --> 00:52:54.566 - Basically, we turn that back down to five so that it's less likely that we have a panic right before 00:52:54.566 --> 00:53:00.558 - a meeting about whether we need to cancel or not if someone's traveling for work or something. This 00:53:00.558 --> 00:53:06.669 - is something that we can vote on. Every single month we have to. Ideally, we would not change it that 00:53:06.669 --> 00:53:13.200 - often, but because we are so limited. We're responding to our circumstances. We are not trying to circumvent 00:53:13.200 --> 00:53:14.878 - anything to make it easier. 00:53:15.010 --> 00:53:22.357 - Is there any discussion or question that people have about Matt's proposal to move the de minimis to 00:53:22.357 --> 00:53:29.705 - five people, which means if five people are in the same room, it is a quorum for the EC, which means 00:53:29.705 --> 00:53:37.125 - working groups are now limited in that way as well. So working groups that have more than four people 00:53:37.125 --> 00:53:44.254 - are now not able to do their thing if they're all, some of them have to leave. So yeah, I'm just, 00:53:44.482 --> 00:53:54.353 - moving that we change that number six to a number five. And technically when someone seconds that motion, 00:53:54.353 --> 00:54:03.852 - we can still discuss it before voting. So thank you, sir. So Matt motion and Mitchell seconded. Okay. 00:54:03.852 --> 00:54:12.606 - Any discussion? Are we ready to vote? Rachel, I think we're ready to vote on something. Okay. 00:54:13.026 --> 00:54:24.780 - Let me get my screen ready. I think we're on Adam Martinez. Yes. Mitchell Owens. Yes. Gary Albright. 00:54:24.780 --> 00:54:35.486 - Yes. Heidi Brown. Yeah. Nadia Cain. Yes. Matt Caldy. Yes. Adam Budeker. Yes. Motion passes. 00:54:35.586 --> 00:54:42.081 - Great. Thank you for bringing that, Matt, and excited to see all eight of us at the next meeting. Okay, 00:54:42.081 --> 00:54:48.764 - next thing on the list is elections. This is going to be a voting topic because we talked about elections, 00:54:48.764 --> 00:54:55.259 - but I'd actually like to suggest, and I think we can vote on this. Rachel, remind me if we need to vote 00:54:55.259 --> 00:55:01.504 - on changing the election dates. We do. It says February in the handbook, so that's why it's a vote. 00:55:01.504 --> 00:55:04.190 - Is there anything else needed from Taylor? 00:55:05.122 --> 00:55:13.047 - Oh, I'm so sorry. Taylor and I will work together in the coming weeks. We'll figure something out. If 00:55:13.047 --> 00:55:20.895 - there are questions for Taylor, feel free to send them directly to me and I can consolidate them for 00:55:20.895 --> 00:55:26.878 - him. Thank you, Taylor. Thank you, Taylor. Thanks, Nicole. Thanks, you guys. 00:55:27.586 --> 00:55:37.459 - Yeah, of course. Thank you. Thanks, Jennifer. Thank you so much. All right. For the elections, basically, 00:55:37.459 --> 00:55:46.774 - we've been trying to do elections in February, but so many appointments happen in January. And with 00:55:46.774 --> 00:55:55.902 - the annual plans in place in January and only having a couple of weeks under our belts, switching 00:55:56.514 --> 00:56:04.636 - the different officers can sometimes feel like both years shift. So I would like to recommend that we 00:56:04.636 --> 00:56:12.679 - do our election in June instead so that we have a few months to pass the sort of, to get in the flow 00:56:12.679 --> 00:56:20.960 - of what we're doing for that year. And hopefully there'll be more solidified commissioners by that time 00:56:20.960 --> 00:56:24.862 - as well. Yeah, so that's my move that we vote to 00:56:25.122 --> 00:56:30.930 - change our elections for officers to June each year. Okay, so in the handbook, like, for the future, 00:56:30.930 --> 00:56:36.853 - not just for this year until they figure it out? Yeah, because with the new year and with the changing 00:56:36.853 --> 00:56:42.718 - committee, so many commissioners in January, it just feels like we're constantly like, oh, ugh! Yeah, 00:56:42.718 --> 00:56:48.757 - June gets us through ECO here. That was right. That was my only point of clarification, so I will second 00:56:48.757 --> 00:56:54.622 - your motion. Is this motion to modify the handbook, or is it just for this year? Modify the handbook? 00:56:54.914 --> 00:57:00.890 - Thank you. Is there any discussion people want to have about preferring that we do not make this modification 00:57:00.890 --> 00:57:06.595 - or aren't spending thoughts on it? I think like so many other things, including forum, if it's something 00:57:06.595 --> 00:57:11.864 - we feel the need to return to, we can. I think it's a good move right now and it may well stick, 00:57:11.864 --> 00:57:17.623 - but it also, you know, depends on everything that's going to happen in the next year. So I feel generally 00:57:17.623 --> 00:57:22.078 - supportive. I think Adam Martinez also had a comment. Yeah, just to clarify that. 00:57:22.818 --> 00:57:30.424 - That means like current officers would keep their positions until June, right? Yeah. So we would not 00:57:30.424 --> 00:57:38.331 - vote like this month. Sorry, what was that? We would not vote this month for like new officers. Correct. 00:57:38.331 --> 00:57:46.163 - Yeah. Yeah. But that's a really good question. Yeah. Provided our secretary is willing, they would keep 00:57:46.163 --> 00:57:52.414 - their role in June. Are you sweating? We're voting to modify the handbooks so that 00:57:53.890 --> 00:58:02.748 - From this year on, unless again modified, it'll be in June instead of February. Yeah. That works for 00:58:02.748 --> 00:58:11.606 - me. I just wanted to make sure we were clear. That'd be a great question. OK. Are there any comments 00:58:11.606 --> 00:58:20.376 - or concerns? Ready for a roll call vote? OK. Mitchell Owens. Yes. Kerry Albright. Yes. Heidi Brown. 00:58:20.376 --> 00:58:23.358 - Yes. Nadia Cain. Yes. Matt Caldy. 00:58:23.618 --> 00:58:31.591 - Yes. And food occur. Yes. At the Martinez. Yes. Thank you. Motion passes. Awesome. Thank you. All right. 00:58:31.591 --> 00:58:39.260 - Well, Rachel, we've got you for the free commission appointments, uh, when I'm the agenda. Oh, yeah. 00:58:39.260 --> 00:58:47.233 - Okay. So, uh, we received a application, uh, for the tree commission. I included it in one of the packet 00:58:47.233 --> 00:58:50.878 - addendums, um, but I also included it here. So. 00:58:51.010 --> 00:58:59.954 - The applicant is James for I don't know if James is still present with us. Okay, I took out James's 00:58:59.954 --> 00:59:09.166 - personal information and that is included in the application. So I did take that out. But here is the. 00:59:09.166 --> 00:59:10.686 - The qualitative. 00:59:10.818 --> 00:59:17.543 - Part of the application. So I wanted to introduce this to you that so title 2 of the tree commission 00:59:17.543 --> 00:59:24.667 - gives the power to appoint someone a member or a non member of the appoint someone to the tree commission. 00:59:24.667 --> 00:59:32.190 - And so that member of the tree commission, I believe they have voting powers at on the tree commission and then. 00:59:32.450 --> 00:59:38.708 - Historically, that person has came to the Environmental Commission as well to report about what the 00:59:38.708 --> 00:59:45.153 - Tree Commission is doing and serving as kind of a liaison between the two commissions. Carrie and Matt 00:59:45.153 --> 00:59:51.411 - might be able to provide some more context on how David Parker served in his position being in this 00:59:51.411 --> 00:59:57.982 - role. So I wanted to provide the information to you and should you want to appoint, you can take a vote. 01:00:01.442 --> 01:00:08.805 - I'm actually a little confused about how this works. Yeah. Rachel, I don't know if I am known of a tree 01:00:08.805 --> 01:00:15.885 - commission member who has only come to the EC meetings as a tree commission member, so I'm not sure 01:00:15.885 --> 01:00:22.965 - if I remember how that works. Would the term be similar to all the other commissions where it comes 01:00:22.965 --> 01:00:28.062 - up every two years or needs to be approved by the council or the mayor? 01:00:28.706 --> 01:00:35.903 - I'm not sure the, the person I would know that, but just left Jennifer cross Lee probably could have 01:00:35.903 --> 01:00:43.028 - answered that. Let me pull up the tree commissions title to quickly to see if I can quickly find an 01:00:43.028 --> 01:00:49.583 - answer. Yeah, it's probably in the tree commission rules. Like, for example, on commission, 01:00:49.583 --> 01:00:53.502 - we have like, who is appointed by or how it works. Um, 01:00:53.954 --> 01:01:00.846 - So what they serve on our mission, just as someone would serve on the tree commission. Because 01:01:00.846 --> 01:01:08.100 - my understanding was right, was that there is an open spot on the tree commission for an EC member. 01:01:08.100 --> 01:01:15.355 - So I didn't know if someone's applying for the tree commission, I would think that would be decided 01:01:15.355 --> 01:01:23.262 - by the tree commission. So I found the title to, let me try to share my screen here. So many different tabs. 01:01:23.682 --> 01:01:29.957 - Okay, so what we're looking at here is this number two section. So appointments, the tree commission 01:01:29.957 --> 01:01:36.232 - shall consist of seven members serving three year terms to shall be appointed by the mayor to by the 01:01:36.232 --> 01:01:42.507 - common council one by the Bloomington board of park commissioners, one by the board of public works, 01:01:42.507 --> 01:01:45.054 - and one by the environmental commission. 01:01:45.538 --> 01:01:51.322 - For my understanding, this does not have to be a member of the environmental commission. The environmental 01:01:51.322 --> 01:01:56.782 - commission is just appointing somebody. I believe most commissions have the clause where you have to 01:01:56.782 --> 01:02:02.242 - be a resident in Bloomington. I think the tree commission is the same. So this is what is giving the 01:02:02.242 --> 01:02:07.647 - power to the environmental commission to do that. Gotcha. Okay. And I know that in the application, 01:02:07.647 --> 01:02:13.107 - there's a little description from James on sort of the relevance of this commission for him and what 01:02:13.107 --> 01:02:13.918 - he's hoping to 01:02:14.210 --> 01:02:20.456 - Um, do you add that liaison? So we do have James in the room so we can, um, Talk about it. We can, 01:02:20.456 --> 01:02:27.080 - I assume, ask him questions if we have any. Um, we can consider voting on this now, or I assume it would 01:02:27.080 --> 01:02:33.515 - be okay if we consider voting on this next month if for some reason that the folks not ready to vote. 01:02:33.515 --> 01:02:40.076 - Yeah, I think so. Okay. Okay. Do we, I know it's a long shot. Do we know if Dave Harkerst was appointed 01:02:40.076 --> 01:02:43.294 - to the tree commission by the EC or if he had just 01:02:44.546 --> 01:02:55.430 - Apply to and I'm not sure that is before my time, so I'm not sure on that. Mine too proudly. Okay, well, 01:02:55.430 --> 01:03:06.106 - from my understanding from what Haskell said, so the Haskell Smith, the urban forester, I believe Dave 01:03:06.106 --> 01:03:12.222 - was the environmental commission appointee. Do we discuss. 01:03:12.834 --> 01:03:20.590 - this application further before or after a moment? I mean, it can be either, but yeah. And I mean, if 01:03:20.590 --> 01:03:28.878 - you'd like us to request James to step out while we talk, that's OK. We're obviously on CAS. We're available 01:03:28.878 --> 01:03:36.482 - for all the worlds to see either way. But if it makes it a little less direct, that can be. Thanks, 01:03:36.482 --> 01:03:37.470 - James. Yeah. 01:03:37.922 --> 01:03:43.549 - I mean, we haven't done this before, so this is like a really interesting thing to consider. And I think 01:03:43.549 --> 01:03:49.015 - there are questions that we probably haven't even thought to ask about our trade commission. I think, 01:03:49.015 --> 01:03:54.856 - well, my initial thought was like, I think he would do a really good job because he took a lot of initiative 01:03:54.856 --> 01:04:00.322 - and is still taking a lot of initiative and clearly is very passionate about these issues and is very 01:04:00.322 --> 01:04:06.110 - qualified. I wish that James had not left the room because I guess I just want to say that I appreciate him 01:04:06.242 --> 01:04:13.390 - applying to do this. I personally would be very comfortable with him being our appointment at the Tree 01:04:13.390 --> 01:04:20.400 - Commission and I appreciate him also coming to EC meetings in spite of not being a commissioner here 01:04:20.400 --> 01:04:27.964 - to report back on those monthly meetings. So I think that's wonderful and I'm supportive of his application. 01:04:27.964 --> 01:04:35.390 - Before Adam jumps in, I want to point just a point of clarification to in any type of appointment for this 01:04:35.554 --> 01:04:42.389 - position. If there was ever a reason to rescind that appointment, the EC also has the power to do that 01:04:42.389 --> 01:04:49.025 - upon a vote. So you have the power to appoint, you have the power to rescind. Otherwise, this would 01:04:49.025 --> 01:04:55.661 - have to be reappointed every three years. So just wanted to make that point of clarification. Sorry 01:04:55.661 --> 01:05:02.430 - to cut in front of you, Adam. Now you're good. I don't really have any qualms with appointing him for 01:05:02.430 --> 01:05:04.222 - the reasons that the other 01:05:04.386 --> 01:05:13.072 - Commissioner has mentioned, I just think in the future, should we have someone on the EC who feels especially 01:05:13.072 --> 01:05:20.969 - passionate about joining the Tree Commission or is willing to, maybe we should prioritize them, but 01:05:20.969 --> 01:05:28.945 - we don't have anyone like that right now. So, yeah, I'm perfectly fine with the point again. Yeah, I 01:05:28.945 --> 01:05:30.366 - think the bigger. 01:05:30.978 --> 01:05:36.719 - I think the bigger issue was that we don't have anyone who can make like a Monday, 9 a.m. meeting. So 01:05:36.719 --> 01:05:42.403 - it's one of those things. It's not that we don't have anyone who's passionate about trees. It's that 01:05:42.403 --> 01:05:48.201 - we have people who are working during those hours. So again, I appreciate his application. And I agree 01:05:48.201 --> 01:05:53.885 - with your general sentiment that we should give priority to someone within our own commission should 01:05:53.885 --> 01:05:59.626 - they be interested and available for such meetings. But in the interim, I feel happy to support James 01:05:59.626 --> 01:06:00.414 - on this role. 01:06:01.154 --> 01:06:13.570 - Yeah, I agree. So I guess I will move that we appoint James Ford to the Tree Commission. I second that 01:06:13.570 --> 01:06:26.107 - we vote on that. All right, so Matt and Nadia. OK. Let's do Heidi Brown. Yes. Mitchell Owens. Yes. Adam 01:06:26.107 --> 01:06:30.206 - Martinez. Yes. Adam Futiker. Yes. 01:06:30.658 --> 01:06:37.288 - Matt Caldy. Yes. Nadia Kane. Yes. Kerry Albright. Yes. Motion passes. All right. Well, I'm going to 01:06:37.288 --> 01:06:44.316 - go grab James real quick. And I'm going to put him in there. I hope he can study canon. Let's see. Thanks 01:06:44.316 --> 01:06:51.278 - for what? Let's light something. Maybe some black lights might be better. Don't worry. Great. Come back. 01:06:51.278 --> 01:06:58.041 - James. OK, we'll see. We'll see what happens. OK, the button. I know. Adam, did you have something to 01:06:58.041 --> 01:06:59.102 - say? Yeah. Yes. 01:06:59.522 --> 01:07:06.489 - Our meeting officially ends at eight, right? So if we want to keep going, we'd have to vote to extend 01:07:06.489 --> 01:07:13.798 - the time. Perfect timing. OK, so I would like to consider two different things. One, extending our meeting 01:07:13.798 --> 01:07:20.697 - by a few minutes, and also amending our agenda for things that we can push to next month. Because we 01:07:20.697 --> 01:07:27.869 - do have a lot still on here, but I think there's value in moving forward. I would suggest that we extend 01:07:27.869 --> 01:07:28.894 - by 15 minutes. 01:07:29.026 --> 01:07:34.457 - and see if we can buzz through this. Second. Matt and Mitchell post that second, so you can choose whoever 01:07:34.457 --> 01:07:39.635 - you want to. Yeah, I was looking to see if there was anything I wanted to remove from the agenda, but 01:07:39.635 --> 01:07:44.914 - I think especially things like working group updates and reports can just be done at light speed. Like, 01:07:44.914 --> 01:07:50.143 - I don't see the need to push them back, so I think we'll be all right. I do want to add that the staff 01:07:50.143 --> 01:07:55.422 - update has, because of just the bylaws, the Monroe County Gardener Fair we technically need to vote on. 01:07:55.746 --> 01:08:03.681 - The Grand Elementary, we need to vote on, and Earth Day table registration, we need to vote. So there's 01:08:03.681 --> 01:08:11.768 - three votes there. I won't take up any more time while we do that. OK, perfect. So yeah, we have a motion 01:08:11.768 --> 01:08:19.627 - to vote to extend by 15 minutes. OK, so I'll do the vote real quick. Adam Fudiger. Yes. Adam Martinez. 01:08:19.627 --> 01:08:25.502 - Yes. Kerry Albright. Yes. Heidi Brown. Yes. Mitchell Owens. Yes. Nadia Cain. 01:08:26.338 --> 01:08:33.267 - Yes, Matt, call the. Yes, motion passes. Thank you. Okay, so we're going to move through this. Feel 01:08:33.267 --> 01:08:40.474 - free to be as brief as you'd like. Sustainable energy utility project. Is that something that came from 01:08:40.474 --> 01:08:47.403 - Rachel? I think so. So this maybe Matt can also provide clarification. This was the B coast project 01:08:47.403 --> 01:08:51.838 - that they are working with the O'Neill school with. They had a. 01:08:52.098 --> 01:08:59.471 - memorandum and a statement of work. It's pretty long. I think they were just looking for feedback. So 01:08:59.471 --> 01:09:06.771 - if you have feedback, feel free to email me. Perfect. All right, we're gonna move into working group 01:09:06.771 --> 01:09:14.217 - updates then. Biodiversity working group has not met. However, there is a Mayor's Minute on our pledge 01:09:14.217 --> 01:09:19.710 - item on the agenda that I don't know about beyond what I saw in the packet. 01:09:19.842 --> 01:09:26.038 - So I signed up for updates about the Married Monarch Pledge. So this is basically our opportunity to 01:09:26.038 --> 01:09:32.296 - apply to be part of the Married Monarch Pledge. We can do it between now and March 31. So I wanted to 01:09:32.296 --> 01:09:38.614 - share this with you all in an approved way so that we can look into if that's something we want to do. 01:09:38.614 --> 01:09:44.749 - I would recommend that we consider, I mean, I think we have this vote now, but I would recommend we 01:09:44.749 --> 01:09:48.062 - just plan to vote on it. Let's vote on it this month. 01:09:48.322 --> 01:09:55.843 - I do want to say the administration is not interested in pursuing this certification at this time. So 01:09:55.843 --> 01:10:03.364 - that might reduce discussion on that as well. OK. So I'm glad that we shared it. And moving on to the 01:10:03.364 --> 01:10:10.738 - next thing, eco heroes. So we have a sponsorship letter that we need to vote on to approve to send. 01:10:10.738 --> 01:10:15.678 - That was part of our conversation at the beginning of the meeting. 01:10:15.778 --> 01:10:23.620 - in the packet. I hope you all had a chance to read it. And I would love to hear any edits you have, 01:10:23.620 --> 01:10:31.697 - or if people are interested in voting on it. I hope you've read it. Hold on the letter. Second. Do you 01:10:31.697 --> 01:10:39.539 - also want to include the flyers in this vote? Yes. We don't need separate votes for that, OK? Yeah. 01:10:39.539 --> 01:10:45.342 - I included it just as eco-hero materials. Sorry, Carrie. We'll move that. 01:10:45.570 --> 01:10:53.742 - All right, so here are flyers that we're also using to share with the public. Would you like to amend 01:10:53.742 --> 01:11:01.834 - your motion, Mitchell, to include the flyer? Yes. I move to approve the letter and flyers and, yeah, 01:11:01.834 --> 01:11:09.926 - the eco-virus. And I once again second. OK, Mitchell moves. Matt seconds. Thank you for noting that, 01:11:09.926 --> 01:11:15.134 - Rachel. Yeah. OK. Owens, Maldi. OK. Matt Caldy. Yes. Nadia Cain. 01:11:15.714 --> 01:11:24.956 - Yes. Heidi Brown. Yes. Kerry Albright. Yes. Mitchell Owens. Yes. Adam Martinez. Yes. Adam Voodeker. 01:11:24.956 --> 01:11:34.290 - Yes. Motion passes. Excellent. Thank you. Not a voting item, but just one while we're on Eco Heroes. 01:11:34.290 --> 01:11:42.238 - Will it be possible for Fiona to post about Eco Heroes soon so that it can be shared? 01:11:43.618 --> 01:11:52.334 - If you send me, if you send me a post, send me a Facebook post and I will get it approved. The press 01:11:52.334 --> 01:12:01.050 - release goes out on Tuesday. I believe so. Thank you. Perfect. Okay. There's some more conversations 01:12:01.050 --> 01:12:03.294 - that were. The committee. 01:12:03.650 --> 01:12:09.595 - It's kind of thought about having, including ideas for what would be the live event. We talked about 01:12:09.595 --> 01:12:15.541 - that in the outreach meeting, which I'll talk to in a moment. Um, Rachel, there are purple follow up 01:12:15.541 --> 01:12:21.427 - questions about the live event. So can I email those to you with the eco heroes group? And then you 01:12:21.427 --> 01:12:27.491 - share back what the responses are just to save time right now. Uh, I believe so email me individually, 01:12:27.491 --> 01:12:30.846 - please. And I will get answers back. Great. Sounds good. 01:12:31.234 --> 01:12:38.280 - And then lastly, judging. So when we're getting on these submissions, they start coming in on St. Patrick's 01:12:38.280 --> 01:12:45.065 - Day. The last day is April 7, which is a Tuesday, and we need to have them voted on so that we can tell 01:12:45.065 --> 01:12:51.719 - the winners to come to the Eco Heroes ceremony on the 18th. Ideally, we'd be able to tell them by the 01:12:51.719 --> 01:12:56.286 - 10th. So there is a recommendation for judging of all the submissions 01:12:56.610 --> 01:13:02.326 - on April 9th. It's a Thursday and it would, I assume, be Rachel hours that work for you set up in the 01:13:02.326 --> 01:13:07.986 - planning department where people can come by and just fill out a form saying, this is the one I like 01:13:07.986 --> 01:13:13.645 - for first place for this age group and just kind of fill that out. It doesn't have to be everyone at 01:13:13.645 --> 01:13:19.529 - once. Does that work for us to plan on April 9th being the day that people make time for that? If you're 01:13:19.529 --> 01:13:25.189 - working out of a non-Bloomington profession, does that work for you or is there something that would 01:13:25.189 --> 01:13:26.366 - work better for you? 01:13:26.722 --> 01:13:35.287 - Well, what would the hours be? I think it would be while the office is open, it would be back in the 01:13:35.287 --> 01:13:43.853 - cleaning department, which is until... Well, I'm not back until like 5.30 or 5.45. Yeah. So, I mean, 01:13:43.853 --> 01:13:52.503 - like, yeah, as logistics go, technically not everyone has to vote. Yeah. Right. So I guess, right, is 01:13:52.503 --> 01:13:56.574 - this okay or do you want to try to make another 01:13:56.770 --> 01:14:03.271 - carved out. No, I mean, the only thing that would work would be an evening or a weekend and that's not 01:14:03.271 --> 01:14:09.647 - worth pursuing for one person. It works for the most people. I was going to say, I'm sure I can make 01:14:09.647 --> 01:14:16.085 - it work. I'll swing over on lunch or something. Okay. All right. Adam, does that work? Adam Martinez, 01:14:16.085 --> 01:14:22.460 - is that work okay for you? Yeah, I can stop by during lunch. Okay. All right. Great. Okay. Thank you 01:14:22.460 --> 01:14:24.606 - so much. We'll plan on the ninth. 01:14:25.218 --> 01:14:34.434 - and be overflowing with submissions. Great. Okay. The next group is the ECPC. Rachel, what do you have 01:14:34.434 --> 01:14:43.828 - to share? Oh yeah, that's me. Okay. So ECPC met in late January. So we've had that special meeting since 01:14:43.828 --> 01:14:50.270 - then. I included the letter that was sent to council after the meeting. 01:14:51.170 --> 01:14:57.334 - uh, provided a public comment during the council meeting. Unfortunately, he wasn't able to read the 01:14:57.334 --> 01:15:03.375 - entire letter because of the three-minute addendum. Um, so I appreciate ECPC for working on that. 01:15:03.375 --> 01:15:09.663 - I'm sorry, um, it worked out the way it did. Um, definitely a learning experience for me. Um, and I'm 01:15:09.663 --> 01:15:16.012 - glad Legal was able to come and, um, provide some clarifications on how it can work in the future. Um, 01:15:16.012 --> 01:15:20.574 - but did any, that's kind of my update. ECPC did not meet in February, um, 01:15:21.474 --> 01:15:29.327 - for the petitions going to BZA and Plan Commission. So the next meetings are as scheduled in March. 01:15:29.327 --> 01:15:37.258 - Any other updates from ECPC members? I received an email about the North Grove variance request. Oh, 01:15:37.258 --> 01:15:45.503 - yes. I'm sorry. I included that in the packet as well. I'm sorry. I forgot. Was it from Julia Livingston 01:15:45.503 --> 01:15:50.686 - or was it from another individual? Mine was from Molly O'Donnell. 01:15:51.170 --> 01:16:00.649 - Okay, so this about the 2511 North Dunn. Okay, so that was the site that it's a four acre site. I think 01:16:00.649 --> 01:16:09.945 - ECPC has seen it. I sent the plans a couple of times. A four acre site with about 2.6 acres of closed 01:16:09.945 --> 01:16:20.062 - canopy. Now they are planning to put in 15 subdivisions and have several common areas for the riparian buffer. 01:16:20.162 --> 01:16:28.901 - and trying to remediate some closed canopy. Environmental Commission did receive a letter, or I'll let 01:16:28.901 --> 01:16:37.470 - you all read the letter, but a public comment. It sounded like Harry also received a public comment. 01:16:39.266 --> 01:16:44.917 - Yes, so this is the public comment that I got was from somebody sharing about their concerns and some 01:16:44.917 --> 01:16:50.456 - of the specific things that are concerning them. And then they have a petition that they would like 01:16:50.456 --> 01:16:56.439 - the support of the commission or at least consideration from the commission because I just got it yesterday 01:16:56.439 --> 01:17:02.035 - or last night. So I couldn't work it into this agenda, but I assume, Rachel, if I share it with you, 01:17:02.035 --> 01:17:07.685 - then this is something that we could potentially discuss and vote on and the ECPC if it wants to meet 01:17:07.685 --> 01:17:08.350 - and discuss 01:17:09.314 --> 01:17:15.791 - our thoughts on it beforehand, we could do that. As far as timing goes, does that work for us to plan 01:17:15.791 --> 01:17:22.331 - on this for the March meeting? Jackie can probably provide more comment on the timing on that. I think 01:17:22.331 --> 01:17:28.744 - the BCA... Go ahead, Jackie, I'm sorry. Oh yeah, sorry. BCA is next week, so that's not great. We're 01:17:28.744 --> 01:17:35.284 - not sure if they're going. If they go next week, then they will go to land mission on March 9th, which 01:17:35.284 --> 01:17:38.078 - seems inevitable, second or third for that. 01:17:38.530 --> 01:17:44.548 - So we can, you know, I know this is kind of a weird one because I think you guys have like not highlighted 01:17:44.548 --> 01:17:50.398 - it, now it's available to me. We do want to read it. We can let you, we should know by tomorrow if it's 01:17:50.398 --> 01:17:55.797 - going to the museum next week. We will know, it's going to the museum next week. So you'd like, 01:17:55.797 --> 01:18:01.534 - you know, maybe it's based on that because if it doesn't, then that means you'll have a month because 01:18:01.534 --> 01:18:05.246 - it won't sort of like push on the line. They'll both, John. Yeah. 01:18:05.538 --> 01:18:12.784 - So my feeling is it would make sense to plan to put this petition that none of us, but you have seen 01:18:12.784 --> 01:18:20.029 - yet on our March meeting agenda and packet and et cetera. And ACPC previously met and decided not to 01:18:20.029 --> 01:18:27.347 - write a memo for 2511 North Down Street. So we could decide whether we want to stick with not writing 01:18:27.347 --> 01:18:35.166 - a memo or whether we want to write one. I was moved by this letter. I thought it was great. And I know that, 01:18:35.266 --> 01:18:42.047 - I know that a lot of the neighborhood has been speaking at those meetings and that it's a complicated 01:18:42.047 --> 01:18:48.696 - one for others that are non-environmental as well. So I personally still don't feel driven to write 01:18:48.696 --> 01:18:55.543 - a memo, but I appreciate the public's input and reaching out to us as well. And if we get the petition 01:18:55.543 --> 01:19:00.862 - on next month's agenda, I'd be happy to look at it. Yeah. And that sounds good. 01:19:01.154 --> 01:19:09.917 - Rachel, will you just keep us up to speed on if this is actually going to the next one? Definitely. 01:19:09.917 --> 01:19:18.854 - If that's the case, we can decide. Thank you. OK, light pollution group? So we had planned to meet in 01:19:18.854 --> 01:19:28.318 - January, but we ended up canceling it due to some of the confusion around how working groups work, I guess. 01:19:29.442 --> 01:19:36.398 - I will probably reach out to people and try to get another one scheduled in March, which will set us 01:19:36.398 --> 01:19:43.423 - up nicely to hit the ground running after Eco Heroes, I think. I had a quick question for Rachel. You 01:19:43.423 --> 01:19:50.448 - mentioned there might be someone at the Parks Department who is interested in working on evolution in 01:19:50.448 --> 01:19:54.718 - the parks. If we wanted to talk with someone from city staff, 01:19:56.098 --> 01:20:02.565 - would we have to set up a meeting if it was just one of us and therefore we weren't meeting the quorum? 01:20:02.565 --> 01:20:08.783 - I don't think so. I think one person's fine. Jackie, do you agree? I'm so sorry. If one person from 01:20:08.783 --> 01:20:15.623 - the EC Andorra working group, just one person wanted to meet with city staff, does that require an inspection 01:20:15.623 --> 01:20:21.406 - notice? No. Okay. You're good, Adam, to meet with people. Okay. Just wanted to clarify that. 01:20:21.634 --> 01:20:27.052 - Sorry not to make confusion about the working group. We've received mixed guidance. Now you're good. 01:20:27.052 --> 01:20:32.417 - Yeah, that's why I was here. Because I know you may not hear that from some of the others, and it's 01:20:32.417 --> 01:20:37.943 - hard on Rachel to try to explain a thing. We have been getting completely opposite guidance from legal 01:20:37.943 --> 01:20:43.307 - and the administration. And so then Jennifer's in a weird spot where she's trying to be like, well, 01:20:43.307 --> 01:20:48.726 - this is what legal told us. So we're hopeful, like Jennifer said, they're going to come to some sort 01:20:48.726 --> 01:20:50.174 - of actual conclusion soon. 01:20:50.274 --> 01:20:55.716 - Because all the rules, as we told you, that is what they told us. And then just extremely recently, 01:20:55.716 --> 01:21:01.322 - we heard directly from the administration, like, oh, we don't have to do X, Y, and Z. And it was like, 01:21:01.322 --> 01:21:07.145 - that is my planet. So it has to be bad for us, too. And for Rachel, trying to disseminate that information 01:21:07.145 --> 01:21:12.805 - to you guys in a timely manner. We're hoping to have an actual answer soon. And then if you'd like just 01:21:12.805 --> 01:21:18.356 - to move on, and you can grab your groups around that. That's awesome. We appreciate that. Yeah. Well, 01:21:18.356 --> 01:21:19.934 - I think I'll go ahead, Adam. 01:21:20.098 --> 01:21:25.588 - Yeah, no, I understand. Music for all of us. Great. Well, I'm going to go ahead and move then to the 01:21:25.588 --> 01:21:31.023 - next group, which is Outreach and Education. That's tonight. Rachel, I have some specific questions 01:21:31.023 --> 01:21:36.784 - from our group that I will email you with. And then if you could respond to the group with their replies, 01:21:36.784 --> 01:21:42.491 - that'd be perfect. Special Projects has not met, but we're going to schedule a meeting, which is totally 01:21:42.491 --> 01:21:48.035 - allowed in the email. So we'll figure that out and have an update for you next month. How about water 01:21:48.035 --> 01:21:50.046 - quality? I was going to say, as it's 01:21:50.306 --> 01:21:56.540 - I've not scheduled a meeting yet. It's hoping to have one soon, but I heard through the grapevine, and 01:21:56.540 --> 01:22:02.593 - by the grapevine I mean the guy two desks down from me at work who runs this kind of stuff was in a 01:22:02.593 --> 01:22:08.766 - meeting and I could hear him talking. Apparently the county has gotten a grant of the type that we're 01:22:08.766 --> 01:22:14.819 - going to apply for. So I don't know how, I don't know the details of it yet. I haven't had a chance 01:22:14.819 --> 01:22:16.574 - to talk to Tim about it yet. 01:22:18.530 --> 01:22:24.107 - but I don't know if that would negatively impact our chances of getting something. And if the county 01:22:24.107 --> 01:22:29.629 - does have something, we should figure out, we should really start getting the right hand to talk to 01:22:29.629 --> 01:22:35.151 - the left hand and figure out what they're doing and see if we can collaborate or anything with them 01:22:35.151 --> 01:22:40.949 - because water goes to all of them. So yeah, gonna try and figure that out. And once I have more details, 01:22:40.949 --> 01:22:46.526 - I'll try and get some on the schedule and see if we can talk to our stormwater people and figure out 01:22:47.106 --> 01:22:54.947 - who we need to get from the county and to report us to talk about this stuff as well. What was it for? 01:22:54.947 --> 01:23:02.863 - What was the grant for? It would be for EPA 319 non-point source pollution reduction programs. Awesome. 01:23:02.863 --> 01:23:10.628 - Okay. Thank you, Mitcha. All right. Well, we're to the staff updates. So Rachel, I'm going to turn it 01:23:10.628 --> 01:23:11.998 - back over to you. 01:23:12.930 --> 01:23:19.050 - Okay, the 1st thing is the environmental amendments. We have a landscape update, which I'll cover and 01:23:19.050 --> 01:23:24.030 - then there's also an update that Jackie will cover. So the landscape update is we. 01:23:24.194 --> 01:23:30.602 - are changing the parking lot perimeter landscaping. So we're adjusting this landscaping to reflect what 01:23:30.602 --> 01:23:37.257 - is actually feasible in parking lot areas to address what the intention was, which is to better distinguish 01:23:37.257 --> 01:23:43.542 - purposes such as visual screening and provide landscaping within parking lot areas that are feasible. 01:23:43.542 --> 01:23:45.822 - So we are taking this language where 01:23:45.922 --> 01:23:53.328 - pretty much reflecting it, what the county has. There's not been a finalized language developed, but 01:23:53.328 --> 01:24:00.734 - because things are moving quickly as far as these changes going to plan commission and to council, I 01:24:00.734 --> 01:24:08.213 - wanted to give you just a summary or a quick synopsis of where this is headed. So what we have now is 01:24:08.213 --> 01:24:13.566 - one, I didn't look this up, I'm sorry, I'm like going to make things up. 01:24:13.890 --> 01:24:19.681 - How many trees is it? Rachel, right now, do you remember on the permit or it's okay if you don't? 01:24:19.681 --> 01:24:25.591 - I don't. It's one tree. It's very similar. It's like one tree every three spaces. So every space is 01:24:25.591 --> 01:24:31.677 - nine feet wide. Or every four spaces. But at the county, they just do it by million feet. So the thing 01:24:31.677 --> 01:24:37.823 - we've been running into is that our regulation is based on the number of spaces you have total. So that 01:24:37.823 --> 01:24:42.078 - really isn't related to what your perimeter is. And so then we're like, 01:24:42.626 --> 01:24:48.304 - they're being very, cause they like literally can't, they have to move to 10 feet and they can't do 01:24:48.304 --> 01:24:54.153 - it. So we are changing our regulations to be similar to the counties where it's one regulation for the 01:24:54.153 --> 01:24:59.434 - outside and a separate regulation for the inside, as opposed to one that you're just kind of 01:24:59.434 --> 01:25:05.283 - like gerrymandering that. So the actual number, the shrubs, I think they, the actual numbers are going 01:25:05.283 --> 01:25:11.245 - to be very similar. It's just how we get there. It's gonna be different and it'll be easier, much easier 01:25:11.245 --> 01:25:11.870 - for staff. 01:25:12.610 --> 01:25:19.145 - developers to understand what needs to know inside, which is really kind of important as well. I mean, 01:25:19.145 --> 01:25:25.681 - that is important for the reasons Rachel mentioned, but for the coverage and the actual asphalt inside 01:25:25.681 --> 01:25:31.708 - is more important on some of these big plots to see. And then if there are any questions about 01:25:31.708 --> 01:25:35.198 - the landscaping, Jackie can provide the second update. 01:25:35.970 --> 01:25:41.484 - Okay, the second thing is, a number of years ago, we changed the requirements for easements 01:25:41.484 --> 01:25:47.538 - on environmentally sensitive areas so that basically everyone had to do easements if they were doing 01:25:47.538 --> 01:25:53.652 - a project on a site with environmentally sensitive areas. Previous to that, we only had to record the 01:25:53.652 --> 01:25:59.705 - easements if it was in a subdivision. So we wanted to include large sites that have sensitive areas. 01:25:59.705 --> 01:26:02.942 - We wanted to compel them to record easements as well. 01:26:03.586 --> 01:26:10.205 - What has happened is that we maybe just went too far to that end because we get a lot of small projects 01:26:10.205 --> 01:26:16.761 - now where they are not going to pay about this. They have money to have a surveyor come out and survey 01:26:16.761 --> 01:26:23.189 - easement. And so like all of the regulations in the easement still apply. We are just trying, we are 01:26:23.189 --> 01:26:29.617 - not requiring them to report the easement. So what the regulation will be changed to is that it will 01:26:29.617 --> 01:26:32.990 - still be for all subdivisions and it will be for all 01:26:33.314 --> 01:26:42.190 - major site plans. So anything that's going to go to plan and commission any major commercial or multi-gammal 01:26:42.190 --> 01:26:50.415 - site plan will have to do that. So obviously those next commissioners do have the money to meet that 01:26:50.415 --> 01:26:58.558 - requirement. Yeah, so that's the average. No, so they're there for major site plans. It's there are 01:26:58.914 --> 01:27:04.484 - different thresholds. So over a certain number of units, I believe it's 30 now, it might be 50. You're 01:27:04.484 --> 01:27:09.946 - going to definitely be a major site land. If your site is more complicated, the director can send it 01:27:09.946 --> 01:27:15.786 - up and have it be a major site land, even if you don't have the threshold. If you're over 30,000 additional 01:27:15.786 --> 01:27:21.247 - square feet of non-residential, you're going to be a major site land. So it's really like the bigger 01:27:21.247 --> 01:27:27.358 - projects will learn land commission and they will still have to do the expense. And again, the smaller projects, 01:27:27.522 --> 01:27:33.178 - they'll still have to follow those regulations. It just won't be recorded that there's an easement on 01:27:33.178 --> 01:27:39.055 - that site. So it's recorded easement. Yes, it's specific. Correct. So recording easements are a best-case 01:27:39.055 --> 01:27:44.600 - scenario, and that's why we wrote it that way. And some of us are hesitant to change it back. But I 01:27:44.600 --> 01:27:50.366 - think the middle ground, that is what the county does. And I think it does address some of those things 01:27:50.366 --> 01:27:55.966 - we've seen, which is really small projects where people weren't anticipating they were going to have 01:27:55.966 --> 01:27:56.798 - to do a survey 01:27:56.962 --> 01:28:03.474 - And I feel like some of those projects are nice. Thank you for sharing that update. To continue on, 01:28:03.474 --> 01:28:09.986 - we've got a few different items to vote on because they require registration and fees. So the first 01:28:09.986 --> 01:28:16.238 - one is the Garden Fair. We talked about doing that. We had an interest from Heidi, from Adam M, 01:28:16.238 --> 01:28:23.011 - Matt maybe, maybe me to do the tabling. If we go to register, then we will need to make sure that there 01:28:23.011 --> 01:28:26.462 - are people there tabling for that event on April 11. 01:28:26.818 --> 01:28:34.575 - We have next month to plan the details, but I would like to move that we vote to approve registering 01:28:34.575 --> 01:28:42.640 - for and teetling at the Master Garden Fair. We're OK. I think it's like a two to four shift, so awesome. 01:28:42.640 --> 01:28:50.398 - We're busy in the morning. If we're confident collectively that we can cover it, which it seems like 01:28:50.398 --> 01:28:56.158 - we are, then I'm a favor of voting. Two to four shifts, just an agreement. 01:28:56.290 --> 01:29:09.949 - Okay, so I moved and Nadia seconded it. Okay. Is there an amount that or is there like a preference 01:29:09.949 --> 01:29:23.198 - on what table spot? I know spots are filling up, so I'm sorry we didn't vote on this last month. 01:29:23.810 --> 01:29:31.301 - but I just want to make sure I'm not, I'm respecting your all's budget whenever we're getting a table. 01:29:31.301 --> 01:29:38.573 - Okay. And we would be choosing indoor or outdoor. Uh, yes. Or single or double space it looks like. 01:29:38.573 --> 01:29:45.846 - And so I know it costs a little more, but the indoor just in case the other one says rain or shine. 01:29:45.846 --> 01:29:52.318 - So indoor is fine with me. Okay. Do you want a single table for 125? Is that okay? Yeah. 01:29:52.930 --> 01:30:01.747 - Okay. If they're out, do you want the double table? It's way more. I would say it's more than we need. 01:30:01.747 --> 01:30:10.308 - I say if they're out, we can switch to outdoors. Outdoor. Okay. I will get that set up and let's go 01:30:10.308 --> 01:30:18.954 - for a vote. Let me share them in the right column. Okay. Let's go. Adam Futiker. Yes. Adam Martinez. 01:30:18.954 --> 01:30:21.950 - Yes. Matt Colby. Yes. Heidi Brown. 01:30:22.658 --> 01:30:30.565 - Yeah. Carrie Albright. Uh, yeah. Mitchell Owens. Yeah. Nadia Cain. Yes. Motion passes. Great. 01:30:30.565 --> 01:30:39.314 - Thank you. As we've reached 8.15 and have a couple more voting items, I move that we extend the meeting 01:30:39.314 --> 01:30:48.062 - by hopefully not, but up to 15 minutes. I'll keep you in the staff, I promise. Mm-hmm. Okay. Thank you, 01:30:48.062 --> 01:30:51.006 - Nadia. Okay. Okay. Um, Nadia Cain. 01:30:52.546 --> 01:31:03.311 - Yes. Carrie Albright. Yeah. Heidi Brown. Yeah. Matt Pauldy. Yes. Adam Budicker. Yes. Adam Martinez. 01:31:03.311 --> 01:31:06.110 - Yes. Mitchell Owens. Yes. 01:31:06.402 --> 01:31:12.210 - Thank you very much. Next item on the list is the Grandview Elementary STEM night. This is where it's 01:31:12.210 --> 01:31:18.076 - like a ton of tables that are showing different forms of STEM. And in the past, we had the Habitat for 01:31:18.076 --> 01:31:24.226 - Nativity Plan in its previous version. So now it will be amazing. But it is the same night as our currently 01:31:24.226 --> 01:31:30.148 - scheduled BC meeting. Because we need to make sure we're hitting quorum, which at this point would mean 01:31:30.148 --> 01:31:35.102 - up to three people could table at Grandview for the six to 730 window. We can do that? 01:31:35.490 --> 01:31:41.335 - It's an interesting option. I can tell you from personal experience of tabling, our booth was not even 01:31:41.335 --> 01:31:47.237 - close to as exciting as everyone else's. It was fun being there, but we were the boring table for sure. 01:31:47.237 --> 01:31:53.026 - I'm open to us being creative with what we do if we want to table at the Gran V STEM nights, but it's 01:31:53.026 --> 01:31:58.871 - cool to be invited. So I think it's a really fun thing for us to think about. And if we want to do it, 01:31:58.871 --> 01:32:01.822 - then we would need to decide. So you wanna confirm. 01:32:02.626 --> 01:32:09.973 - I think that it would be great if it wasn't on the night of our regular meetings. So I don't currently 01:32:09.973 --> 01:32:17.248 - have the appetite to try to also table with that. Any other thoughts about it? Sounds fun. It's cool. 01:32:17.248 --> 01:32:24.523 - Sounds cute. This is not, I mean, we need five people in our quorum at this moment. So if it happens, 01:32:24.523 --> 01:32:28.446 - people want to. I'm not sure. We can't move the month. 01:32:30.114 --> 01:32:36.861 - I think at this point, it would probably be pretty hard to move it, just because. Yeah, that idea. 01:32:36.861 --> 01:32:44.017 - It's very, very tight stuff. Yeah, I mean, with everything, but yeah. But if there are one or two people 01:32:44.017 --> 01:32:50.832 - who want to do the tabling that would like to move, that we vote to. I think technically either way 01:32:50.832 --> 01:32:57.374 - we move to vote, I'm just, I am, I plan to vote back. Are there people that would want to vote? 01:32:58.050 --> 01:33:05.264 - We need two, all right? I would love to do it. We need two. If we're sure that everyone else can attend 01:33:05.264 --> 01:33:12.200 - our meeting. In a risk forum, if anyone else is traveling, then that puts us in a really good spot. 01:33:12.200 --> 01:33:18.859 - We might have more members. They're doing interviews, so we may have more members at that time. 01:33:18.859 --> 01:33:26.003 - That's true. How about a potential member? Would you be interested? No. Do it. Are you going to do it? 01:33:26.003 --> 01:33:27.390 - No. Adam, Martinez? 01:33:27.522 --> 01:33:39.460 - I mean, it's a voting item. So, uh, I vote, I move that we, um, vote on tabling at the Grandview Elementary 01:33:39.460 --> 01:33:50.957 - Seminary. Sorry. Oh, quick question. It's free, right? There's not a fee. I think so. Let me check this 01:33:50.957 --> 01:33:56.926 - Google form. Uh, it didn't say that there was a cost. 01:33:57.634 --> 01:34:06.602 - This Google form does not say that there's a constant. Can I ask Adam another question? Adam, are you 01:34:06.602 --> 01:34:15.481 - going to do it if we don't do it? Because we need two people. Yeah, I will. I'm already scheduled to 01:34:15.481 --> 01:34:18.910 - go to the meeting anyway, so I'm free. 01:34:19.106 --> 01:34:26.258 - Yeah, I just, I really don't, I really don't like the risk of not meeting Coral at our meeting is why 01:34:26.258 --> 01:34:33.620 - I plan to go now, but either way, I still, I just like that. It's an opportunity to actually like, yeah, 01:34:33.620 --> 01:34:40.701 - like get hands on people and do something. So we can vote on it. It has moved in seconds. It's ready 01:34:40.701 --> 01:34:48.414 - for a roll call vote. Okay. Adam Futaker. Yes. Mitchell Owens. Yes. Adam Martinez. Yes. Carrie Albright. Yes. 01:34:48.706 --> 01:34:56.019 - Matt Colby. No. No, Heidi Brown. You have to say yes, but I can't get the tape on. That's OK. 01:34:56.019 --> 01:35:04.422 - That's OK, yeah. Nadia Cain. We're going to register. Motion passes. This is the first. Nadia, I'm assuming 01:35:04.422 --> 01:35:13.214 - it's over here. No, I was filling. Oh, since I've made a reference. OK, thanks. We don't like contentious stuff. 01:35:13.922 --> 01:35:21.558 - Okay, and the last thing I have is the Earth Day registration. You all will be at Earth Day for the 01:35:21.558 --> 01:35:29.498 - Eco Heroes event anyway, but do you want to vote to have a table there as the Environmental Commission? 01:35:29.498 --> 01:35:37.821 - I move that we have an EC table at the Earth Day event. Second. All right. Okay. We have a lot of volunteers 01:35:37.821 --> 01:35:43.166 - for being there already, so we're ready for a roll call. Heidi Brown. 01:35:44.034 --> 01:35:53.363 - Yes. Mitchell Owens. Yes. Gary Albright. Yes. Adam Martinez. Yes. Nadia Kane. Yes. Adam Fudeker. I want 01:35:53.363 --> 01:36:02.603 - to say no just to do it. Matt Caldy. Yes. Okay. Those are all the staff updates for the evening. Thank 01:36:02.603 --> 01:36:11.932 - you so much, Rachel. I have a question. Yeah. If I wanted to meet with Adam to talk about what we would 01:36:11.932 --> 01:36:13.726 - want to do, is that 01:36:15.074 --> 01:36:21.053 - Yeah, we would, we would bundle it under the probably education and outreach meetings and it would be 01:36:21.053 --> 01:36:27.150 - something that you would schedule with Rachel and she would set up a notice and then you two could meet 01:36:27.150 --> 01:36:33.188 - each other way. If two people who aren't on the same subcommittee, why do you have to notice about the 01:36:33.188 --> 01:36:34.302 - same subcommittee? 01:36:34.722 --> 01:36:41.636 - I don't think I have to notice if they're not on the same subcommittee meeting. However, a lot of people 01:36:41.636 --> 01:36:48.353 - are on the same subcommittee meetings, even if they're in multiple. So even if it's an unrelated one, 01:36:48.353 --> 01:36:55.202 - that's right. Right. So even if you both are on like the biodiversity meeting, but you're talking about 01:36:55.202 --> 01:37:01.853 - water quality in a separate thing, I would say I didn't notice it. So don't do it. They won't apply. 01:37:01.853 --> 01:37:04.158 - You know, she needs to go to work. 01:37:04.322 --> 01:37:11.083 - Um, just lay on that one. Adam Martinez has a question. Yeah, is there going to be an issue with two 01:37:11.083 --> 01:37:17.911 - of us being there talking about environmental issues? I don't, I think public events are separate. So 01:37:17.911 --> 01:37:24.673 - I think that's why like Earth Day and like these other events are separate. Yeah, like the board and 01:37:24.673 --> 01:37:31.166 - commissions deliberation and stuff like that. Thankfully makes it under the wire. All right. Um, 01:37:31.938 --> 01:37:38.150 - Okay. Well, we're at the report section. Um, if you'd like to pass on your report, feel free to do that. 01:37:38.150 --> 01:37:44.659 - If you'd like to get to an update, we'd love it. We have exactly eight minutes left. So, uh, tree commission. 01:37:44.659 --> 01:37:50.635 - That was already given earlier. I presented at tree commission this month. So yes, James covered it. 01:37:50.635 --> 01:37:56.670 - We talked about 2511 north done. And we also talked about the, um, the trees removal being removed on 01:37:56.670 --> 01:38:01.758 - PLS. So I can provide more context on either one of those if there's questions. Okay. 01:38:02.434 --> 01:38:08.559 - Thank you. Anything from Iraq? There is. Should I wait? You can share next month if you'd like. I'll 01:38:08.559 --> 01:38:14.623 - do it next time. Sounds good. OK, friends of Blake Monroe, I don't believe we have anyone attending 01:38:14.623 --> 01:38:20.869 - that. Bicos. I do want to report on the Bicos one. They had a very similarly packed agenda, but it was 01:38:20.869 --> 01:38:27.176 - a good meeting. They had a presentation on the Grandview Hills pollinator garden from their sustainable 01:38:27.176 --> 01:38:30.814 - neighborhood grant last year. It sounds like it went great. 01:38:32.482 --> 01:38:40.934 - He had a capstone presentation. Now I can skip that. They passed a resolution to thank the city and 01:38:40.934 --> 01:38:49.387 - council for stepping up when snap benefits last lapsed. And they also advanced to a second reading, 01:38:49.387 --> 01:38:57.924 - a resolution aimed at disabling flock cameras and surveillance. That's about it. That's great. Thank 01:38:57.924 --> 01:38:59.614 - you for the update. 01:39:00.130 --> 01:39:08.293 - We've got MC Iris. Anything you want to share about that? I presented MC Iris as well. We were talking 01:39:08.293 --> 01:39:16.377 - about how to incorporate remediation methods for ground cover removal. So sometimes we have residents 01:39:16.377 --> 01:39:24.382 - that are trying to convert their turf lawns to naturalized yards, or if they want to do any type of. 01:39:24.482 --> 01:39:31.255 - overall turf lawn killing or even yard killing. We just talking more about how to work with residents 01:39:31.255 --> 01:39:38.293 - on how to properly remediate that without triggering enforcement, or even if it does trigger enforcement, 01:39:38.293 --> 01:39:44.933 - how to go about that in a less nuanced way. So again, I'm happy to answer any questions about that. 01:39:44.933 --> 01:39:50.046 - So. Cool. I think, I think as if there is anything that would be helpful for 01:39:50.338 --> 01:39:56.469 - you to keep sharing about that. That seems really interesting and very in line with the materials and 01:39:56.469 --> 01:40:02.720 - all that. So yeah, that's exciting. I'm glad to hear that those are conversations happening. All right. 01:40:02.720 --> 01:40:08.971 - Our last report is for Clean Community Program. Anything for that besides aiming at that silver? Great. 01:40:08.971 --> 01:40:15.163 - Any additional commissioner announcements that they would like to share as we're wrapping up here? Who 01:40:15.163 --> 01:40:17.086 - could I posture for some of the 01:40:19.330 --> 01:40:25.853 - How's that going to be? Pledge, outreach materials, kind of stuff. Because I have some people I'd like 01:40:25.853 --> 01:40:32.629 - to like, do a little church table. You want stickers? We have stickers. Yes, absolutely. We want stickers. 01:40:32.629 --> 01:40:39.089 - But they have to sign up. Yes. I'll make them work for the stickers. Yeah, I think Virgil's got them. 01:40:39.089 --> 01:40:45.739 - Yeah, I think there's one piece of lit that's good, and then there's stickers. Okay. Yeah. So she would, 01:40:45.739 --> 01:40:46.942 - yeah, that's good. 01:40:47.394 --> 01:40:54.046 - Yeah, Adam. I just want to say, be careful getting home because I heard there, I don't know where there's 01:40:54.046 --> 01:41:00.697 - like down the power lines in the streets somewhere. Just keeping an eye out. Well, thank you. Glad you're 01:41:00.697 --> 01:41:07.286 - home and not on a bicycle. Any other announcements from commissioners? All right. Well, our next meeting 01:41:07.286 --> 01:41:13.937 - is March 26th. It was moved for, I think, spring break purposes, so it is not the third. It is the fourth 01:41:13.937 --> 01:41:16.510 - Thursday of the month. Please note that. 01:41:16.674 --> 01:41:22.924 - If you cannot attend or you have any reason that you are planning to attend remotely, please let me 01:41:22.924 --> 01:41:28.799 - and Rachel know that just so that we can plan. Because if we need to adjust, then we can have 01:41:28.799 --> 01:41:35.299 - that conversation. But for now. I don't think I can. I can't. I have my family spending time for a show 01:41:35.299 --> 01:41:41.862 - at the auditorium for my birthday. Okay. So Nadia is officially not going to attend at the next meeting. 01:41:41.862 --> 01:41:44.862 - So we have two other people miss at this point. 01:41:45.058 --> 01:41:52.896 - So please, please, please be mindful of what you're doing. That will be missing two in a row by tabling 01:41:52.896 --> 01:41:59.678 - at the Grammys STEM event. Don't miss three. That's it. It was that. I motion to adjourn.