- All right, thank you for your patience everyone
- I will call to order the March meeting of the Bloomington Board of Park commissioners and we have
- the roll call, please Kim
- Yes, Kathleen Mills here. Ellen Rodkey
- Here Jim Whitlock here
- Okay, but we do have a quorum
- and
- Go ahead and start with our consent calendar section
- So we have some things that we see every month in here and then some
- Recurring or smaller sort of partnership or service agreements
- and let's see in
- One of them is a 12 which is a long-standing
- Agreement that we usually have with the Monroe County Civic Theater
- Yes, and do you want to come up and yeah, come on up and speak before we do this consent calendar?
- Thank you
- Thank you all for doing this on a yearly basis working through the approval with this partnership
- We greatly appreciate the the concept of being able to work with you all. My name is Kenny hurtling
- I'm the current president of the board of directors for Monroe County Civic Theater
- We really appreciate being able to offer this at no cost to the community
- This will be our 36th year running with love labor's lost
- We really look forward to being able to put that on for the community end of May and early June
- Okay. Thank you. Yeah, it's been a great partnership
- All right, and just to mention it's a few other little partnerships on here as well pickleball club
- Returning and also cicada cinema showing some outdoor movies
- So do we have a motion to approve the consent calendar?
- Second okay. Oh, yeah, we can just yeah and all those in favor. I
- Okay
- Motion is carried for the consent calendar and then in section B
- We usually see Emily Boock. Yes for the Bravo award to recipients. Yeah
- All right, good afternoon everyone Emily Boock community relations coordinator and we would like to
- recognize Paul Howe and Annalise Stolenga with the March
- 2025 Bravo Award
- So on behalf of Brandon Olson and the entire adopt a stream program staff
- I am happy to recognize these two with the March of Bravo award
- According to Brandon the dedication and passion of Annalise and Paul for our parks and streams has
- made a lasting impact on our community as
- The adopt a stream volunteers for Latimer Woods Paul and Annalise have totaled 45 volunteer hours
- of service both at Latimer and elsewhere
- They are also the first and only adopt a stream of volunteers in Brandon's tenure who have
- submitted their job form report every single month
- since they have started their commitment to this program as well as their attendance at other weed
- wrangles and various nature programs have provided a
- Remarkable example for all of us their hard work and dedication is greatly appreciated and we
- couldn't be more proud to have them as part
- Of our team. So I'm very happy to recognize them with this award
- Okay. Thank you, Emily and thank you to Paul and Annalise
- Yes
- Hi, I am on Elise of the slide. Okay. I
- Just wanted to say so I'm what people call a bloomering like I
- Came to Bloomington for grad school intended to leave did leave and now here I am with a Indiana
- drivers license
- And one of my regrets upon coming back was that I hadn't gotten involved in the Bloomington
- community before
- and
- Bloomington Parks and Rec has been like the thing that has helped me connect with Bloomington now
- that I am a resident
- The weed wrangle is the adopt a stream the naturalist programs. I've met a lot of people. I've
- learned a ton
- So I just really appreciate this opportunity and I feel like this award kind of sums up a very nice
- experience and
- relationship I've had
- Paul would agree with me, but he can't be here today. He's an Indianapolis. Okay, so thank you.
- Thank you. We're glad you came back. Yeah
- I
- Okay, and then moving on into section C other business Tim Street first is up with the general fund
- budget updates
- Yes, good afternoon commissioners Tim Street director of Bloomington Parks and Recreation
- Staff recommends the board endorses appropriations changes
- To the 2025 general fund budget before they go to City Council for review
- I know the board has been roughly apprised of this process
- We've had reports before kind of indicating where we were heading with this but late in 2024 after
- we had approved our budget
- We were notified that we would have the opportunity to use some additional American Rescue Plan Act
- funds
- And the capital bond was issued by City Council
- Allowing for some expenses to be moved from the general fund budget to the capital bond
- Because of those developments we wanted to reprioritize some projects that otherwise
- Didn't make the 2025 budget or were cut from the 2025 budget
- these are items that are safety maintenance and operational related a
- total of
- 543,000 will be de-appropriated
- the majority of that is because our security expenses will be covered by ARPA and
- 430,000 900 and new projects would be authorized
- Still resulting in a net reduction to the 2025 expense budget of about a hundred and twelve
- thousand dollars
- There's a full list of the changes that was with the staff report
- And just a reminder procedurally so it is City Council that ultimately approves our general fund
- budgets
- The the Board of Park Commissioners has final authority over the non reverting
- But the Board of Park Commissioners recommendations on budget
- Certainly mean a lot when it comes to the general fund happy to answer any questions
- Well happy to see this possibility as it came up rather suddenly
- So and to get security covered by ARPA funds, especially nice. Does anyone have any questions for
- this about this for Tim?
- Nope, okay. All right
- That there's some good things you can add in there
- So I'm I'll make a motion to approve
- Just the latest appropriations changes to the 2025 general fund budget
- Okay, and all those in favor. I
- Right that see one motion is carried and then Tim will stay with us for C - which is the sheet
- metal and roofing
- roof repair at project school
- Yes, as the board is aware we've been working with our two partner organizations for which we
- essentially function as landlord
- The Buskirk Chumley Theatre and the project school
- On some inspections on the roof. We're in a cycle of that right now
- Right now that the ductwork repairs that the board previously approved for the roof of the Buskirk
- Chumley Theatre are wrapping up
- At the same time the board authorized an inspection of the project school roof which revealed
- Around $11,000 in necessary repairs there to protect the investment in the envelope of the building
- As well as while we were working at the Buskirk Chumley Theatre another gutter issue was discovered
- for about
- $1,800 so in total
- Staff recommend approval of a contract with P&L sheet metal for roof repairs at these two locations
- for a total of
- $12,790
- coming from
- for the Buskirk Chumley Theatre the annual allotment we put in our general fund for theater repairs
- and
- For the project school coming from the non-reverting line into which their lease deposits are
- placed
- It sounds like there weren't any particular issues this was just a routine inspection
- Correct, but catching issues before they become big issues that are emergency and a lot more
- expensive. Yeah, okay, that's good
- With the project school cause for us to take care of the roof. Is that correct at least agreement?
- Basically, we are responsible for the envelope of the building including the roof
- Okay
- Contract with B&L sheet metal
- All those in favor aye
- All right motions carry. Thank you Tim and
- next up
- Mark will tell us about the agreement with Oscars contracting for Bryan Park shelter roof replacements
- Mark Maratz operation superintendent and I'm recommending approval of a contract with Oscars
- contracting to replace the three roofs of the
- Bryan Park shelters this originally started with just the woodlawn shelter
- The sheathing decking underneath is a tongue-in-the-groove that was starting to rot and deteriorate
- caused some leaking
- through the process we
- Budgeted twenty five thousand for this and he come in at a pretty good price
- So we looked into doing all three of them the other two shelters north and Henderson
- Shelters are both a shake roofing which through those last storms
- We had last year have started to kind of rip them up
- so we want to upgrade that to a
- pro-rib metal roof on all three of them
- And I know a couple the ones that are what did you describe it as shake? It's just like a wood
- Yeah, I noticed sometimes there's like kind of mossy stuff. You're growing on there, too
- Which yeah, definitely by the the Henderson side. Oh, yeah wouldn't be the case with the battle.
- Yeah, so, okay
- All right any questions for mark
- The agreement with Oscars contracting second all those in favor I
- All right. All right. Thank you. Motion carried and then Joanna Sparks will tell us about the tree
- planting with Bloomington Montessori school
- Hello, Joanna Sparks urban green space manager here today to recommend approval of our
- memorandum of understanding with the Bloomington Montessori school to utilize Winslow Woods Park
- for as a location to
- Have educational events with their students and their parents. I'm
- Doing on tree seedling care and litter pickup and invasive plant removal
- Sounds good. Yes any there's any questions for okay
- I'm a commotion to prove that I know you as Bloomington Montessori school
- Second all those in favor. I
- Motion carry. Thank you, Joanna
- And then in c5 we have the alcohol permit for Lotus in the park with a that had included a fun map
- Did you put those little things on the map? I did not. Oh, okay. I'm the one who makes sure they do
- put up on those
- Yeah, all right
- The Lotus and Entertainment Arts Foundation have requested to sell beer as part of their park
- special use permit for Lotus in the park on
- September 27th at Walton Hill Buskirk Park
- Staff recommends the park board approve this request. They did include an impact statement
- Adding a beer garden to the free Lotus in the park event on Saturday during the Lotus World Music
- and Arts Festival
- Would enhance community engagement and create a welcoming space for attendees to relax and connect
- By partnering with local breweries the festival can showcase regional craft beer supporting local
- stakeholder businesses
- All fostering a deep sense of community these these breweries as invested stakeholders can draw a
- larger and more diverse crowd
- Engaging more people to spend the day downtown enjoying live music interact parts cultural
- experiences a beer garden
- Would not only provide an inviting social atmosphere
- But also serve as a gathering place that strengthens connections between artists audiences and
- sponsors ultimately making the event even more vibrant and inclusive
- Parks would have received 10% gross sales as a fee that is part of the park special use permit
- This is not something in the I took over
- Permits in about 2019. This is the first time I brought this type of agreement here
- the process has always been that for
- Alcohol at parks other than switch yard. We would always bring them before the board
- This is the first time this is one has come this far. So happy to answer any questions
- Okay, any questions for Sean about this?
- How well does the process of taking 10% of gross sales, how do they report that to you?
- They were curious about that. They would report that after the event. It is kind of a
- Honor honor system. We have other events at switch yard where we use similar mechanisms and we
- haven't had any problems
- It's always been very prompt. So
- Check IDs and do wristbands or something part of the park special use permit
- There are sections that include security. Our requirements are that they can only serve beer and
- wine, which is category one
- There has to be an enclosed area which on the map you would see that there's an enclosed area on
- the map and that they
- Do have to have security to check IDs and make sure that alcohol does not leave the enclosed area.
- That's the similar
- Restrictions guidelines that we put on all events with alcohol including our own
- I
- Make a motion to prevent alcohol permit for a lotus in the park
- Second all those in favor. I
- Motions carried. Thank you, Sean. Thank you. And then in c6 we have some cracks at
- the Winslow tennis court, which
- Kido will tell us about fixing
- subtle skid off long sports division
- Stuff recommends approval of resurfacing and repairing cracks the six tennis courts at Winslow
- Sports Park
- The tennis courts at Winslow Sports Park have some cracks and lines are fading
- In order to the best serve for the community tennis tech will repair the cracks and the resurface
- the court
- the project total amount is forty thousand three hundred seventeen dollars and fifty fifty percent
- of
- This cost will be reimbursed by matching donation held by Parks Foundation
- It will be completed by July 31st do you have it like to tennis tech give you an estimate for how
- long the
- Courts will be out of commission while they do the resurfacing
- Resurfacing usually a week to ten days
- So will they I guess line that up for you so that because I just know tennis courts get really
- popular in the summer
- so just thinking about how we're
- Communicating that to tennis players making sure that
- You know, there's just other
- Places for them to play everything like that. Yep. We do have a plans to put on a social media put
- up signs
- So people know and we're gonna close North coach first then go to South
- Good so one will stay open. That's great
- All right, yeah
- To prove agreement with tennis technology for tennis court resurfacing
- Second all those in favor. I
- Motion is carried and then keto will also tell us about c7, which is the
- Any future aquatics facility repairs agreement with Spear?
- Staff recommends approval of the service agreement with Spear
- This service agreement is to provide
- maintenance to the aquatics facilities at both Brian Park pole and municipal
- This agreement is to cover preventive maintenance along with necessary emergency repairs
- Spear has been provided
- Quality service for us for many years
- This
- Is just one of those on-call sort of situation if something comes up and we need a immediate repair
- Yes, that is correct. Okay. All right
- Make a motion to approve agreement with Spear for poor pairs
- Second all those in favor. I
- All right motions carried. Thank you. Thank you mosquito. And then Haskell has a whole lot of tree
- things
- C8 is the agreement with native view for bicentennial tree planting round three
- Good afternoon, Haskell Smith urban forester. I do have several things in a row here. This first
- one is the approval of the
- Contract with native view LLC for tree canopy replacement and expansion project
- Staff recommends the approval of this contract to plant 380 trees and the public right away all
- around Bloomington
- This is the third round of the bicentennial plantings
- This contract focus on tree planting area is not targeted in the last two projects
- All together now with the bicentennial funds. We've planted just under 2,000 trees
- And
- Ben hurdle is here. He is native view
- Happy to answer any questions either of us here
- Hmm, and is this the final I can't remember is this the final round it was intended to be but we
- came in under so
- I anticipate a fourth round
- Okay, okay
- And I guess my only question was just about the selection of the types of trees. I
- See no no awful calorie pears or whatever they are on there. Yeah
- Nope this all come from the UDO
- Plant or tree lists that myself and the Tree Commission and members of planning
- developed in
- 2022 I think
- Okay
- And what's best for the location where because I went through the list and you've got
- This this plot is gonna have this kind of tree
- Those are all based upon what's best for that plot
- Is that what and what's based upon what the homeowner wanted?
- Sent out almost 300 letters to the homeowners to work with them to find a tree that where they
- wanted it and what they wanted
- Okay, that's good
- The other thing with the trees are
- Would you call all of these trees native species or how does that so they're all there's all trees
- We would see around here. Even if we weren't planting them. There's nothing that's coming in
- No, these are all native trees. There is the caveat that they're native are so they're
- Naturally occurring hybrids basically, okay
- All right. That's all I've got. Thanks. Well, I get a tree at my house
- Do you have public right? No
- Come see me at the farmers market here coming up and I'll give you some seedlings. All right
- Okay. All right. All right. Yeah make a mission to approve the contract with
- Native you for bicentennial tree planting round three second. Okay, all those in favor. I
- All right motion is carried and then Haskell also has c9, which is the agreement with IU
- urban forestry research for a planting survey
- Again with the
- Prior
- Hang on. I'm sorry got ahead of myself there staff recommends the approval of partnership agreement
- with IU Bloomington urban forestry research group
- For two rounds of surveys at post and pre
- To gauge public interest in trees and tree planting projects and other valuable data that we'll use
- to include in the next round
- Funding not to exceed $6,500 and this is being paid through the bicentennial bond, of course
- They they've done two two surveys for us now for the two last projects
- Some really good feedback and the post surveys that both of our that I use and IU will use
- What kind of
- Data they look at is it like are they
- Yeah, I don't do it's usually a one-page
- Survey five to ten questions just depending on if it's pre or post
- Questions, like how does this you know, do you think this improved your neighborhood?
- And how did you feel about trees has your knowledge of urban forestry increased after the program
- is pretty basic
- yeah, and the questions really about like
- human interaction with trees then
- How well trees are growing? Yeah. Well, that's that's something just kind of in the house. It's
- more about the socioeconomic
- right, okay
- Move make a motion to approve the
- agreement with
- Bloomington urban forestry research group second all those in favor. I
- Hi
- Alright motions carried and then Haskell has c10, which is the agreement with canopy Bloomington
- for the tree tenders program
- Staff recommends the review approval of the 2025 partnership agreement with canopy Bloomington to
- continue the tree tenders program
- this is not to exceed
- $15,000 and is fund from
- economic and sustainability department the green partnerships
- Program we've partnered with canopy Bloomington over the last
- Two or three years now for this program
- They've taken excellent care of over 600 trees and switch yard last year. They expanded to RCA and
- lower cascades
- Just doing mulching and some
- Form pruning for you know, better growth over time
- Do we
- Like pay this
- Students like this is a job for them. It's a summer job. I'm usually yeah, I can't remember exactly
- how many hours
- I just wasn't sure it was like the money was for equipment or if it's like
- Yeah, some of it is for sure, but I'll it is also to pay them. Yeah, that's great. I
- Remember this one. Yeah. Yeah
- I'll make a motion to approve the agreement of canopy Bloomington second all those in favor. I
- All right
- Motion that motion is carried for c10 and then c11 is since we're going to policy updates and
- changes urban forestry principles and reporting
- Staff recommends their view approval of the urban forestry principles and reporting policy you one
- three two seven zero
- This policy outlines urban forestry's efforts and guiding principles as well as quarterly tree
- reporting document, which you will hear from next
- We've long been operating with best management practices in mind for the urban forest. This policy
- just continues that we bring that high-level
- commitment
- Yes, it's like pretty small changes. Yeah, okay. All right make a motion to approve
- policy one three two seven zero
- urban forestry principles second
- Okay, all those in favor. I
- Finally think Haskell yes has the urban approval or approval of urban forestry quarterly risk
- report
- This is the one where I can get on the weeds on here
- Staff recommends a review approval of urban forestry March quarterly tree risk and reporting
- document this document outlines and
- Prioritizes tree risk that we are currently aware of and working toward eliminating
- As well as other tree related risks and hazards such as tree great maintenance in the current tree
- removal list
- I
- Don't know if you've had a chance to look at it
- Just kind of outlines all the different things that we try to do in a quarter in a year
- I went over twenty twenty four at a glance. We pruned almost a thousand trees removed for ten
- planning eight hundred and twenty five
- Just several other other things that I do and that we do
- One number that I did want to make sure to be known was that out of our
- 15,000 200 trees that have risk reports. None of them are extreme hazard or extreme risk
- At the time I wrote this document 47 were high risk. It's actually closer to about 30 now
- And then four point one percent are moderate at 800 trees and the rest are low risk
- Trees become
- Known as a risk. Is it based upon the public reporting to you or you or your staff driving around
- and looking at things or
- it's a lot of that but
- when we have a tree inventory from Davie Resource Group or whoever does it comes down and does
- An inventory they have a risk assessment that they do when they're looking at the trees
- I'm a property owner and part of I have trees in front of my house in the right of way
- Dude is if somebody wants to report a tree they've got a concern about
- Is that something they talk to you about or is that something you might come by and see or yeah?
- Absolutely. I try to get out and look at any report you report email phone
- However, you can get a hold of me. We'll come out and take a look at it. Okay
- so just so I remember and I know we've had this when somebody is
- we don't really want people cutting trees down that are in the
- City property line is that right or not without permission not without permission and
- Generally speaking on many streets. That's pretty easily defined because it's in the tree plot
- Is that correct? Yes, but for instance, I live on High Street and
- High Street's got
- You know, there are no tree plots really
- and at least I live on the west side of High Street and so
- Part of those trees in front of the front part of my lot may be in the right-of-way, but there's
- really
- No, that would be something we'd have to talk to you about about whether it is or isn't in the
- right-of-way. Yep
- Thanks
- Wondered that I mean whenever I read about the climate change impact in our area
- it usually references not so much like higher temperatures, although that sometimes too, but like
- You know more thunderstorms more rain like higher winds and I feel like we've been seeing some of
- that
- I don't know if that gets factored in I would assume to trees that maybe aren't a hundred percent
- hardy that if if a
- Windstorm came along. Yeah, absolutely when I look at trees and that every tree has kind of its own
- species profile
- So it's more likely red maple for instance is more likely to fail in a wind event
- So if I come across one that's showing those signs it gets a little bit more notice than
- You know a nice red oak that doesn't show those same or have the same species profile
- Any other questions for Haskell
- Statistics that you share about just kind of how many emails phone calls your report all of that
- that you get
- Because that's quite a lot and for anyone in the public
- Who is not reading page by page of a park report? It is one every 25 minutes
- so
- That is just kudos to you and your staff for being able to manage all of that
- And I guess I would just be sort of curious of like total number of you reports
- Submitted how many are well really parks? I mean in general, you know, cuz I think that's like a
- big
- Second year commendation of the response on the public I would say half
- Approximately of all you reports we get
- Seasonally, especially are probably tree related once we get into the spring summer canopy
- A lot of the new reports we get are tree related and are handled by the urban forestry department
- So this is the first report of its kind. So
- you know, we're gonna evolve this as we go just an effort to be transparent and keep the board
- informed on our efforts and
- Certainly if you all have feedback on format report things like that moving forward you can let us
- know
- It's great and
- yeah, just
- That you were able to get on there, you know look at over a quarter of your inventory
- You know, you're 37. I mean on for a third of your total of the total urban forest. That's really
- impressive in a year
- Yeah other feedback or questions I'll make a motion to approve the
- Urban forestry quarterly risk report second all those in favor
- I all right motion. Carried. Thank you for all those Haskell
- and then
- Continues
- One person update to my groundhogs day up here
- Policies in the Parks Department. So tell us about these
- Hello, Leslie Brinson Recreation Services general manager here to recommend some approval of some
- policies
- as you know, we continue to go through our policy manual, especially right now as we're headed into
- our
- Accreditation and reaccreditation process as we fix one we find I feel like three more that have
- been updated
- so hopefully we're getting to the end but
- Today I have six or so for you
- The first one is just an elimination of a policy 90 60 fee waiver and scholarship guidelines last
- month
- I brought a new fee waiver policy
- Below I'm going to talk about a scholarship policy change
- So essentially we're just combining info into one policy instead of this being three policies. We're
- going down to two
- So we're just eliminating
- We're not eliminating any of the words. We have just moved the words to different policies
- The next one is policy 2030 program facility report forms Jim
- I think this is where you saw the information last month that had
- Incorrect information and considering accident and incident forms
- We've just cleaned up those that language highlighted both employee and vehicle accident as well as
- more
- participant and
- Incidents we also added information to include our city works, which is how we now do maintenance
- requests
- So that was a change that needed to take place. So that's really just a
- Administrative cleanup on our end
- Policy 6100 is a new policy. It's a concussion policy
- This was a request of our risk management department that we had a specific policy on how we were
- handling concussions
- the policy outlines
- Guidance for youth sports coaches which see the majority of our concussions obviously in youth
- sports
- coaches in both hockey and basketball are
- Required to go through online training that talks about concussions
- We also then highlighted how our staff are trained within our CPR first aid training. There is a
- piece on concussion
- So any staff that goes through that they do have a concussion and some protocols of what we do in
- the process
- Policy 9050 is that scholarship criteria again? We've just included some of that info from 9060
- So that there was one policy that has all of the information needed
- Policy 13040 rentals and permits. This is to the effect of Sean's
- What he brought earlier about alcohol in parks
- This policy didn't highlight that you approve alcohol in parks outside of switch yard in that the
- manager of switch yard
- Approves alcohol within switch yard. So we just cleaned up that language to make sure that it was
- clear to people if they wanted
- To have alcohol at an event
- Policy 13 110 land acquisition policy. This one had quite a bit of work done to it
- Mostly to guide us through an accreditation standard
- But really now increase the detail concerning land acquisition
- How we do it what process we go through before we acquire land and then also what we do in the
- process
- We do before we develop it into something
- Outlining the staff responsibilities as well as steps to take with their contracts contracts or
- construction takes place
- I'd be happy to answer any questions
- Going through and cleaning up and explaining all those
- All right, any questions for Leslie
- Think I'm good. Do we have to it we can do this all in one motion. Okay, but
- Make a motion to approve updates to policies 2 0 3 0 6 1 0 0 9 1 5 0
- 1 3 0 4 0 and 1 3 1 1 0
- Second and all those in favor. I
- Motion carried. Thank you. Leslie and then Amy Lane Beck has
- another policy change seminary
- Cemetery procedures and guidelines and cemetery decorations
- Yes. Hi, Amy line back operations coordinator and I am recommending that we approve
- the cemeteries
- Policy and procedures or the the new policy 13 to 60 cemetery policies and procedures
- This is to go in our policy manual
- the external facing
- Policy that explains, you know the locations of the cemeteries that we manage who's in charge and
- general care and outlines
- And then it references a more complete document of procedures. That is really our
- Full set of operating procedures. So there's kind of a complicated little
- Stair step here, but we I realized we really only had policies relating to the decorations that
- were allowed and not allowed
- And there's a lot of other things that we do and don't do and you know need to know how to operate
- And it's already come up
- For in my learning of how things go here. There was a policy of the way something was done and then
- People change hands or you know people different people come into the position and things change
- over time
- So the policies are really helpful to have it all written down and formally adopted so that we know
- Regardless of who's doing the job how it needs to be done. So that's what we're doing here the
- cemetery
- Decorations policy that we're eliminating is now part of the bigger procedures document. So nothing's
- changing there
- We're just taking that out because it's now part of the other policy
- So any questions?
- A couple questions one's totally unrelated to this these policies
- But are there stills are are we selling?
- Cemetery plots. Yes, we have lots of plots available in white oak
- And then I get that question almost every week about Rose Hill. Lots of people still want to be
- buried at Rose Hill
- I have I am in the process of going through our records and we're going to create a list of spaces
- that are
- actually available
- And we're gonna then check and make sure that they are really available and empty and and then
- Release that that'd be good release those plots for sale. So yes, Rose Hill is a really sought-after
- place
- For people a lot of people have a special connection to it and lots of family members buried there
- So and is there a is there a secondary market for Rose Hill plots in other words, and is there a
- record somewhere?
- Sorry
- There actually is there I have a list of third party contacts
- They want to sell their plots and so when right now when people contact me, that's what I give them
- I give them a contact and that that sale takes place completely outside of me
- They just give me the records so that I know for sure and when I had to update the records of who
- owns that plot
- After the sale has taken place
- So do we we have a master record of who owns each plot is that it or does that go to the recorder's
- office or?
- We have we have records we have plot books and we now have an online database that tells us who
- owns
- the deed for each plot
- So usually that's pretty easy to figure out
- With any system of records, there's definitely mistakes
- And so that's actually what I'm really interested in as I'm going through to see what plots might
- be available
- it's been interesting to find mistakes and
- Update those and then little gems of history too about who's buried there. So it's been really
- interesting
- Okay, great. Thank you. I've got a couple questions about the policies in general
- Are there hours for the cemetery when it can be visited and not visited and what are those hours if
- there are?
- Yes, so that is part of the longer procedures document and we actually used the placer AI data
- To look at when people are using the cemetery. When are they there?
- That's the the cell phone data that we use to see what kind of usage there is and the peak of use
- is
- 7 a.m. To about 10 p.m. So the rest of our parks are I believe
- 5 a.m. To 11 p.m. I think that's right. I don't know for sure but
- and so we decided to
- shorten that a little bit because
- The cemetery is a special place
- It's not just any park and so we want to make sure that people are there
- During daylight hours and and not engaging in anything that would be disrespectful or nefarious
- So we we looked at the hours that people are generally using it and and decided to keep it to that
- Yes, that'd be something as a park commissioner, I guess I'd like us to think of and I've kind of
- been
- Trumpeting the hours of parks regularly and I I see the cemetery even being different than the
- parks from the standpoint
- We're not going to be showing movies there late at night and we're not going to be doing other
- things
- I guess I would it sort of seems to me that I would
- Like for us to at least consider that it's open daylight hours and not so in the summer 10 o'clock
- may be fine in
- The winter I'm not sure 10 o'clock is reasonable so I'm wondering if we could at least give some
- thought to that and
- Part of that and this is not at all. I'm a supporter of beacon. This is not at all a
- Slide of beacon
- But I think with beacon moving in close to there
- We need to have a clear policy about what our hours are going to be and I don't think we want
- people coming in there after
- Dark in that scenario and I guess in the same light and again not picking on beacon, but just
- generally
- Speaking about a cemetery is a different place and location
- I think we want to make sure that we have very good policies on what can and can't be done in the
- cemetery
- What structures can be used or set up in the cemetery?
- When people can be there, so I think this is a great timing to do this
- But I would encourage us to give a good look at that to consider all those things
- So thank you for doing this. Thank you for starting that process. Yes. Thank you
- And yeah, those things that you just mentioned are in that longer document
- We also recently had a request to build above-ground
- mausoleums
- we looked into that and
- decided to
- Not allow that at this time
- So there's just a lot of things that come up with cemeteries that are different than other parks
- And so that's why we really need this procedures document. So I'm happy to hear more feedback on
- the full document
- Seems like there's a gate on Rose there is not any longer there used to be a gate but it's open now
- So we do have
- Have we given any thought to reinstalling the gate or why did we remove the gate? I don't know that
- was before my time
- I'm not sure and it hasn't come up
- so it's it's a public thoroughfare now really with the access to the sidewalk that was
- Created when the car went through the wall, we created a pedestrian access on that side
- So it's connected to the sidewalk
- So a lot of people actually just use it to get from that site, you know instead of having to walk
- all the way around
- but
- Okay. Yeah, I share your concerns about making sure that we keep it because it's a really special
- place
- and there's so much history there and we would not want to see vandalism or
- Any damage come to the graves and memorials there. So, yeah, thank you. I appreciate that
- Ready for a motion and yeah see 14
- Make a motion to approve policy one three two six zero
- So yeah, oh and the elimination of one three two zero zero second. Okay, all those in favor. I
- Motions carried. Thank you. Amy. Thank you. Yep, and then our section D reports Leslie will give us
- a
- season preview for community events
- 2025
- No, just given the time that we go to D - oh sure and then we will hold item D one until next month
- Okay, sounds good
- So instead we'll have Julie Ramey to tell us about the draft
- 2024 annual report. Good afternoon. I'm Julie Ramey the community relations manager for Bloomington
- Parks and Recreation
- And in front of you is the draft of the annual report for
- 2024 there is no action requested of the park board at this time
- This is strictly a document intended for your review
- You'll notice some bits and pieces that are clearly marked and it doesn't mean I don't have the
- information
- It means I just haven't gotten an opportunity to lay it out yet
- division directors collect information program highlights from staff over the last couple of months
- and I take that information do some
- fact-checking and add in all of our unaudited financial data. It is our document of record for
- activities and programs and things for the calendar year 2024 and
- If you have any comments feedback anything you'd like to share about it
- then you can certainly let Kim know via email let me know directly by email and
- I'll make those changes with the intention of having a final copy of the report to you at your
- regular April meeting
- All right, thank you appreciate the look chance to look at the draft Julie
- And then I don't know if we have any public comment here online or in person
- Online would like to make a comment, please raise your hand icon
- No, okay and anyone here in person
- All right, then we will turn it back over to Tim for any last announcements
- Sure. Thank you again board for a productive meeting. Appreciate it
- Leslie was going to talk about the mini events that community events is getting ready to ramp up
- with for the season
- I'll just give a couple highlights of what's on our imminent horizon here as we get into April and
- we get into the busy season
- Corazon de Haropeyo is this Saturday
- At Switchyard Park Pavilion that a Saturday evening and then once you get to the next weekend
- We we start to get really busy. So that'll be the first food truck Friday at Switchyard Park the
- first farmers market
- First day for Griffey Lake Boathouse on Saturday, April 5th. The International Festival is Sunday,
- April 6th
- And then from there. Well at least have a chance to have another park board meeting before you hear
- about the rest of the events
- That are to come
- Few other things coming up the pool liner project we expect to start next week
- Which is exciting to get the new pool liner in at Bryan Park pool, which is a big need
- We are also starting our master plan efforts
- The next session for the park commissioners will be Thursday April 10th
- It will be a work session at 6 p.m. Here in City Hall. We're going to do that in the Allison
- conference room
- That will be joint with members of City Council
- Depending on how many are available and who comes that may be noticed as a work session for them as
- well
- And that will be talking with our master plan consultant about our needs
- We also have focus groups coming up starting next week with a whole lot of the community which we're
- looking forward to
- Then our next regularly scheduled meeting will be Thursday April 17th at 5 p.m.
- Here in City Council chambers, so thank you everybody
- At 5 p.m. Okay
- Okay, all right, thank you Tim and with that I'll adjourn the March meeting of the Bloomington
- Board of Park commissioners
- (orchestral music)