Great. So four oh two. So I will call to order the October meeting recording in progress October meeting of the Bloomington Board of Park commissioners and Kim is back to start us with the roll call. Kathleen Mills here. Israel Herrera Jim Whitlach here. Nellyn Rodkey here. OK. Thank you. So we do have all four members here today. And we will start as always with the items in section a consent calendar that we've had a chance to look over over the last few days. So we have a motion to approve the consent calendar move to approve the consent calendar. Okay. And do we need to do roll call. Okay. And a roll call vote of all those in favor. Kathleen Mills I Jim Whitlunch. Aye. Israel Herrera. Aye. And Ellen Rocky. Aye. OK. The consent calendar passes. And then in our section B we almost always have Emily Boock with a Bravo Award. So tell us about Joy Roberts. Good afternoon everyone Emily boot community relations coordinator and we would like to recognize joy Roberts with the October Bravo award So Kevin was kind enough to do a little write-up and he said that joy has one of the biggest hearts in all of Bloomington and has been vital to the community for many years for the Banneker Community Center she has been an extremely valuable asset as an advocate donor and friend and In the past year alone, Joy has donated clothing to our after-school program for kids in need, supplied us with an entire summer of snacks and drinks for Banneker summer camp, and in her role working at the IU Black Film Center Archive, helped restore several old tapes and videos from the Banneker community's past, including an interview with Reverend Butler. In addition, Joy and her children, Javanique and JQ, have volunteered as guest speakers at Fairview Elementary, providing them with a strong and positive message about all that is possible for them. Among her many accomplishments and accolades throughout the years include the 2022 visionary leader award from the city of Bloomington for Black History Month, spearheading the effort for our Black Lives Matter mural on Elm Street, and the founding of the Women of Color Leadership Institute at IU. Thank you Joy for all of the time and effort you have invested into the Banneker and Bloomington communities. I know Kevin, do you want to say something else? Kevin's good. Good afternoon, you all. The Banneker Community Center really, truly has my heart. My son is 20, almost 21 now, and my daughter is 23. And both are, I like to say, products of this community. And so I'm so very grateful for the Banneker and all that you all have done throughout the years and allowing me, because I know I am a lot, but allowing me to participate in so many ways. There are different things that will always be true for me in my heart of things that I want to do in life. And everything that I have, I'll always give back. And so Banneker will always be at the top of the list, and this community will be at the top of that list. So thank you all very much. I really appreciate it. Thank you, Joy. Thank you. That's wonderful that you recovered the interview, too, with Reverend Butler. Yeah, that's really nice. Thank you so much. Okay. And then in our section that's end of section B. So then in section C first and C1 we have an MOU with Public Works and CBU for Hopewell Commons which Rebecca will tell us about. Yes Rebecca Swift operations development. Excuse me. Division director. Filling in with for Tim Street today and he doesn't stand up at the podium so I was confused if I should just stay seated because he doesn't stand up when he talks there. So I'm here to recommend today an MOU with CBU as well as our public works departments for the management of Hopewell Commons. It's our new property in town and it's not just a park. There's a lot of things that need to be managed out there. So in an effort to try to streamline and Make clear who's responsible for what on the property we developed this mo you all different departments legal representatives have also taken a look at this but we wanted to go ahead and present it to each of our boards for an opportunity to review as well. So I'm happy to answer any questions. I did include some details of the areas of responsibilities on this mo you. OK. All right. Thank you. Any questions for Rebecca about this. Okay. All right. Move to approve the MOU with Public Works and CBU for Hopewell Commons. Okay. And a roll call vote of those in favor. Kathleen Mills. Aye. Israel Herrera. Jim Whitlatch. Aye. Ellen Radke. Okay. Motion is carried. Thank you for that. Rebecca I'm sure you'll be back here in a minute. And then C2 is a service agreement with a quick pump for the seminary square portalette from Amy Operations coordinator I am recommending that you approve the contract with a and a quick pump to service the seminary portalette till the end of the year this unit itself has become increasingly hazardous to deal with and And so we were looking for a new contractor that could daily service it and just stay on top of it. So A&A has stepped up. They're doing a great job and we look forward to having them continue to work on this. OK Amy so daily servicing sounds like a lot to me. Is that that sounds atypical for portalettes. Yes it is. The issue with this unit is the things that are being put inside of it on a regular basis which are not what it's meant for. So that is part of having to in order to just properly service it it needs to continually be emptied out and they're pulling out all kinds of things that don't belong there. So that was why it was becoming unmanageable. Now that we have seen daily servicing it's staying a lot cleaner because they're able to stay on top of it before it gets really backed up. And did this come up sort of recently because I remember talking to Tim when it was first put in there and things were going seem like better. Yeah it started in February or March. We put it in and it was a slow kind of ramp up. But over the summer we have seen increased use and abuse of the unit. OK. All right. Any other questions for Amy. I've got a couple. So without being graphic or anything else, what kind of, as little graphic as you can be, are we talking about needles going into it or clothes? Clothing, bedding, an umbrella that was put in upside down so that they had to pull it out and it, sorry, you said not graphic, so. Okay, that's good enough. Yep. Okay so they empty regularly they're emptying buckets full of Non waste items out of it and I assume still doing that but we're doing it every day It's not as much because it's being cleaned every day. So They're able to it's a little bit at a time But it's basically being used like a trash can So and there are trash cans installed nearby and that's that's not the issue. It's just and and so the eleven thousand dollars that's from now to the end of the year. Yes. So if we were to do this for the full year we'd be talking about forty five thousand dollars to do it for a full year. Yes. And there has been some partnership with the office of the mayor involved in this. They were the requesting Entity to put this in place and they are finding funding to support this going forward Those are conversations that I have not been part of so I just know you know the Enough to put the contract together and what we're doing, but I know there are conversations happening about the funding So this should not be coming out of our general fund is my understanding right, but it's coming out. It's all coming from the city and Not maybe not from the parks department working with the office of the mayor for and I'm not, I'm not, this may be more of a comment than something you can answer, although maybe you can answer part of it. Uh, and I'm not sure where I fall on whether we should have a porta potty there or not. Um, but I do, and maybe this is incorrect and maybe you can help me recall. I recall that when we put this in, it was more of an experiment. that would see what would happen. And it seems to me what's happened is why it was an experiment. And I'm wondering if it's time to revisit having it there. I cannot see spending $45,000 a year to keep it clean every day. I'm not even sure I'm in support of spending $11,000 to keep umbrellas and hypodermic needles and other things out of it. I wonder how much it's being used for its intended purpose. Um, so, uh, and it's, it's, uh, I think I misunderstood when I was put in. I didn't know it was going to be right there in front of the corner. I thought it was going to be more in the back away more towards the post office and not right out there on the front. So I guess my comment is I get the idea of having, uh, porta potties. And as an aside, I'm glad to see for the first time consistently that the bathrooms in the parking garage have been unlocked. because for many months those are locked. So I guess my question is is I think we ought to revisit whether or not it should even be there or not and or if it should be moved or if it if it should be there. So that's that's my I'm probably I'm going to vote yes to have this funding because I think it needs to be done but I think we do need to revisit that issue. This is sort of ridiculous. So yeah I agree with what you're saying there and certainly wouldn't support as you say for a year spending as much money as that would be on one one toilet. So this this is sort of a silly suggestion. I mean I don't know what they're I mean because people adults know what can go in portalettes and what can't. But I mean are there signs or anything that say don't put There are. OK. General sign that says you know please respect this unit. It will be removed if it is not OK. That's what I was thinking. Yeah. OK. But that has not changed the behavior. And are the trash cans I know you said they're trash cans. Are they overflowing on a regular basis cleans that park every single day for over an hour. So the trash has changed regularly and we still find trash all over the ground all over the benches everywhere. OK. That is also good information for us to know. So all right. All right. Any other questions. Or Ellen do you have any questions. All right. I move that the service agreement with a quick pump for seminary port a lot portal it moved to approve. Okay. And a roll call vote of those in favor. Kathleen Mills. Aye. Israel Herrera Jim Whitlach. Aye. Ellen Radke. Okay. Motion is carried. Thank you. Thank you very much. And then in C3 Clarence will tell us about the winter farmers market partnership. Good afternoon Clarence Boone community events coordinator Staff are recommending the approval of the partnership agreement with the Bloomington winter farmers market to co-host the 2025 November farmers market and There's a one-time fee that will be assessed to them of $1,200 payable to Bloomington parks and rec and this is the third year of our collaborative agreement The parks and rec department is happy to cooperate in the provision of a free November market at the switch our park for the benefit of the general public This program partnership shall provide for a combined November farmers market at the switch our park for the benefit of vendors and the Bloomington community by combining available resources from each partner to the agreement and after November the winter market runs independently as a rental at switch our park and We'd be happy to answer any questions. Okay. Any questions for Clarence about the winter market partnership? No. Okay. Move to approve the Bloomington winter farmers market partnership. All right. And our roll call vote of those in favor Kathleen Mills. I Israel Herrera. Jim Whitlach. I Ellen Rodkey. Okay. Motions carry. That was easy. Thank you Clarence. And then C4 is the partnership with Eminem supplements for the TLRC supplement sales Darren Eads. Good afternoon Darren Eads sports facility coordinator. You had before you this afternoon partnership renewal request with Marcos and nutrition of Bloomington Eminem for short. We started this agreement back this past January officially. It ended it ends end of this month October and we wish to extend that partnership through twenty twenty six. So it's been a great partnership for so far revenue didn't come in as much as we thought it would. But we're just now getting ready to enter our first busy season with them. So we're kind of curious to see how well this goes this this this fall. Right now the commission for us has been about fifteen twenty six and for us it's Supplements that we don't have to worry about buying or taking off the shelf because they expire and losing so for us It's it's a win outside of a little bit of electricity that we're giving them for the cooler We get 35% commission. They take care of everything for us So it's a pretty good opportunity for us to make just a little bit of extra income there glad to answer any questions you may have Okay Looks good any questions No Move to approve the partnership with MNN supplements for Twin Lakes Recreation Center supplement sales. OK. And a roll call vote of those in favor Kathleen Mills. Aye. Israel Herrera Jim Whitlatch. Aye. Ellen Rodkey. OK. Motions carried. Thank you Darren. And then moving on to our section D. Chris will give us the aquatics report from this summer. Hello. How are you guys doing. I'm the facility manager for the Brian Park and Mills pools and I'm very excited to share season review. Just click there. Yeah so we're going to go through the season review feel free to ask me any questions as we go through kind of the outline here we're going to talk about how many pool users we had this year our expenses versus our revenue and then kind of where we're at now with the facilities and where we're going to go in the future and then we'll give you some time to ask questions also at the end. So our headcount numbers this year we it shows that we had about 13000 fewer people this year. Part of that is probably due to the the change in the stay cool Bloomington program. So last year we had it where we ran it all every day all summer. And then this year we we only ran the stay cool Bloomington days on Friday Saturday Sunday. So part of that's that. We also this year honestly have gotten a lot better at tracking the numbers. So I think that's part of it as well. We serve many different patron groups. We had 51 hours rented this year which is slightly increased. We added an extra day where people could rent rent the pools. We also had all kids swim which we partnered with Banneker. They came over and did some swim lessons and they got to they got a little bit of extra use of the pool from from that. Our fee waivers were a huge jump this year. We went up from seven or went up to seven hundred and forty up from five hundred and fifty four and twenty twenty four. And then obviously our pool movies and our camp participations are steady. Our Stay Cool Bloomington program this year, as I said, we went down a little bit in our participations this year because we changed it to only weekends. But this change helped us tremendously with our staffing. We were able to staff on the weekends more people and have it more prepared for that many people to come in. Due to changes in the funding sources, we will not be continuing this program next year. ESD no longer is getting the federal funding that they had been getting the last two years. So that's the change there. But we obviously want to say thank you to ESD for funding this program for two years. So now talking about the expenses and the revenue. So as you can see from these numbers, I don't know if you guys have the copy as well. As you can see from these numbers staffing is our biggest cost. The cost to pay our staff continues to rise and obviously we can't really cut staff because we want it to be a safe environment. So our staffing is two hundred one thousand operational cost one hundred and five thousand are not reverting which is just our swim lessons at Brian is eighteen thousand concessions is thirty eight thousand. Our operating revenue for the admissions is two hundred nineteen thousand. Is there more below that? Or is that on the next? Sorry, the closed captioning is just cutting off a little bit of the bottom here, but there we go. Non-reverting for our swim lessons this year was 16,000 and our concessions went up 52,000. That was in large part due to our sports specialist who really took a hold of the concessions this year and he did a great job with that. One of the biggest things that you can see there is the cost to run our swim lessons is more expensive than what we're making out of it, which is a challenge for sure. Mills, similar process. Staffing is our biggest cost there. Operational cost is all just our utilities and all that kind of stuff to run the pool. Our operating revenue this year was 53,000 and our non-reverting, which was the all kids swim essentially. was 4,600 this year. So here you can see what we're looking at in terms of the overall numbers. So we operated at a $75,000 deficit at Bryan and $82,000 deficit at Mills and $158,000 total in deficit. Our cost recovery numbers are 79% for Bryan, 41% for Mills and 68% overall. Do you know how that compare. Oh you've got. Are you going to show us the 24 how that compares to the prior year. Yes I believe I think that's next. Yeah. So the past three years you can see here in 2023 which was before my time so I can't really speak a whole lot to what exactly the numbers mean from then. But they the gap was one hundred and eighty eight thousand dollars. Last year we brought it down thanks in large part to the stay cool Bloomington days down to one hundred seventy one thousand. And then this year we're down to one hundred and fifty eight thousand. Well, it's kind of a it's kind of a difficult question because we don't know exactly how many of those people Will still come to the pools and how many you know, so so we don't remember how much I guess How much did we get for that program? It was about a hundred, but I can't remember exactly it's it's about a hundred thousand dollars so that obviously We expect to see a bigger gap going into next year, but we also Again, we don't know how many of those people would have just paid to come to the pools anyway And they just took advantage of the program. So So yeah, we'll we'll see I guess it's kind of the best answer I have for you I know that's not great, but that's Chris do we know Why I know we change the waiver system a bit. I mean we changed who is eligible. Do we think that's why that we had so many more waivers or we think that the reason that the waivers have changed is because we made them available online and the process to apply is a lot easier right to be. And so we think that's why the waiver numbers have gone up so much. I think that's something that we're looking at changing not not getting rid of that piece but looking at changing and making it a going to a federal standard. So we are no longer saying you are eligible or you're not eligible or whatever. We're just going to go to a federal standard going forward. That seems like a good idea. Yeah. I also was wondering in my sense from being at the pools is I don't see a lot of students there. I mean it's obviously a lot of families and middle school kids and but I know in town this summer people have talked about how the IU summer school numbers are way down. Because people are just staying their hometown doing online. I use summer school so I don't know. I don't know. Thirteen thousand seems like a big dip in attendance I guess. So yeah like I said I do think part of that number is just we've gotten a lot better at tracking it. So before we were using we were using the system that was used before where it was just our staff would go out there and write down the number. This year we moved to a to an Excel sheet where people are tracking and we're able to count it that way. So it's. You know still not perfect obviously but it's a lot closer to what we're actually looking at. So yeah so talking about usage rates so usage rates and as I said I can't really speak to before 2024 but in 2024 May 25th through August 4th which is when the pool both pools are open. We have average paying attend average paying patrons about a thousand and then average total patrons about twelve hundred that adds in our camps and our fee waivers and that kind of thing. But then when we go into August to September that number dips all the way down to 681 average paying patrons and then 980 total patrons. That is average for that is average That was average per week? No, it has to be average per day. Maybe per week? I'm sorry. I should have written that number down on this document. But either way, I think it's average per week for every week that it's open. I'm sorry I don't have that answer for you. But either way the numbers so I know that the numbers are the same for both of those Yeah, so we so we take we're looking at how many people that's right, it's the three days It's the Friday Saturday Sunday. So we're looking at during the May through August fourth time We're looking at the weekends and then obviously in August we are only open on the weekend So we're looking at for the weekend In May through August it's about a thousand people and then on the weekends in August through September it's six hundred eighty one. So that's where the number that's where the number dips. I'm sorry about that. So is it the difference between 10 21 and 12 28 the pain patrons versus total patrons. Would that be the. Would that difference be the stay cool Bloomington people. No. So the paying patrons includes the stake. Okay. So the non-paying patron. Yeah. They're not actually paying but we're still classifying them as they would have paid the seven dollars because we're getting that. So who are the 200 and some that would be the fee waiver fee waiver fee waiver people. Yeah. Got it. So that's where that that's where that number changes and then if we go to the next slide we have the numbers from twenty twenty five. So same same time frame and we're going from a thousand to five hundred seventy and kind of the picture that I'm trying to paint here is that when we get into that August time we just don't get very many people that come in and we have a hard time funding the pools at that point. I'm sure I say this every year, but MCCSE, it's a shame that August is the hottest single month of the year, and it's a shame that people can't be at the pool during the week. Yeah, we're looking at August 3rd, and that's when the kids are getting ready to go back to school. It's getting earlier every year, it seems like. So then if we go to the next one, we can look at challenges with the with staying open in August obviously staffing. This hasn't actually been that big of an issue for us. We've had a lot of staff that's really wanted to stay on and continue working. So that hasn't been too much of a challenge. It's just it's more just a challenge to make sure that they're getting enough hours because they're only working a couple of days a week. The bigger issues are as we get towards the end of the end of the year the cooler weather means that fewer people are showing up. It also means that the On that on that same note we also don't make as much money from that right. So and then with the chemicals because we're still open we have to keep the chemicals in the pool all the time so that it's still safe for people to swim and all that. So we just continue to pump chemicals into the pool and lose lose money that way. So if we look at the next slide should be the yes for the firm what we're looking at here. So this is for Brian pool only. This does not include Mills pool and that's The patron numbers that we looked at before also only include Brian pool. So if we look at Brian pool only this is operating expense only when it says total operating expense. So that does not include any opening of the pool at the beginning of the year any shutdown of the pool at the end of the year. That is only what it would be to operate the pool on a day to day basis. So when we're looking at this we're looking at total operating gap from May to August. We're looking at we're above Above that line almost $7,000 and then we get into August and we lose $40,000 in just August And then if we go to 2025 We're looking at we're gonna see a trend. It's it's very similar We're in 19,000 above through the norm through the main part of the season. And then when we're only open on the weekends, we're losing 37,000 so this is just something that you know, we we want to be looking at and trying to figure out a You know as we're trying to close that gap as much as possible the August numbers are really really hurting us. Kids should not go to school. Yeah. So I threw a lot of numbers at you there and. I apologize for messing that one number up. But just kind of in general, we're dealing with aging facilities. I know you guys know that. You guys have seen the pools. You guys have gone to the pools. We just got a new pool liner at Bryan. That helped us a tremendous amount. We definitely lost less at the bottom end. So that was really nice. So that was helpful. And then we're going through our master planning process right now, as you guys know. Over the next five years, we're looking Brian pool they say is going to need a six hundred and thirty five thousand dollar capital investment Mills is going to need a four hundred and sixty thousand dollar capital investment as we move forward and then the additional four point two million is for the shell which would be the concrete shape of the pool and the concrete around the pool so that doesn't include like the bath house and all that kind of stuff that's where the other numbers come in but this is just for the concrete shell of the pool Both ages both facilities are aging and they're getting harder to take care of without investment And one of the things that we're going through as part of the master plan process is just program evaluation figuring out What things we want to continue doing what things we want to add what things we want to take away? Chris sorry, I just have a question Yep Can you hear me? Yep, we can hear you Okay, great. Sorry, all I can see is the PowerPoint. I can't see you. I don't know who I'm talking to. Anyway, so those numbers there that you have, I know we just talked as a group with the master planning. We kind of got a review. So the 635 and 460, that's just to bring like them up to speed. It's not to like really make any changes. That is correct. That would not be that would not be making the pool of any any way newer or anything like that. I would just be catching up the the pumps and the slides and all that kind of stuff just trying to bring all that up. And that those numbers are directly from that master planning process from the okay. Yeah. So like the Bathhouses aren't like particularly Fancy so it's just kind of the bare minimum fresh paint Like I'm assuming like plumbing fixtures things like that that is correct. Yeah, okay. Thanks and I can see Any other questions for Chris or comments I I just wanted to real quick go through you know our kind of our goals for last year for 2020 well for this year we're 2025 staff retention we wanted to get we want to stay at 70 percent we got it to 76 percent concessions cost recovery we want to be at 110 percent we were at 137 percent and our general admission cost recovery for both pools we wanted to be at 62 percent and we were at 65 percent. So. We're pretty happy with those things. Our new goals for the next year, we're hoping to make those lap swim times more of a thing in the morning. We wanna get some more people in there. We wanna add new chairs. That's something that we hear all the time. We definitely need to add new chairs. It's just they're very expensive and they break extremely quickly. And then we wanna maintain our admission cost recovery at 65%. Obviously we're gonna lose some of the stuff from the stay cool Bloomington days and stuff like that. So we wanna try to keep that number where it is. Wasn't there was there a plan at some point to have those additional app swim times this summer? Yeah, we put so we put the We put the we put it in the price schedule and that was originally the plan and then we ran out of money to do the To buy the lanes. So we ended up we ended up having We ended up not using that money for that. We ended up using it for a couple other things that Broke first, okay I think that's it. Yeah. So OK. Why not. Because well truthfully we don't want to have 100 percent staff retention because we we want those a lot of those kids are graduating and going off to do you know other jobs after college. So we want them to move on and not not be here all the time. But our staff retention has has been really good and the staff seems really happy which is good and they're doing a great job. A lot of them yeah, a lot of them are going to go into IU or whatever So they they graduate and go on to other jobs and stuff. Yeah Okay, all right, thank you Chris thanks for all the information All right And then in our section II, we'll see if there's any public comment online or I Don't see I know everyone here. So I don't think this public comment here in person. I See if anyone has a raised hand online if you're online please raise your hand if you'd like to make a comment. No. OK. All right. And then we'll go back to Rebecca for any additional announcements. Yes. Rebecca Swift again operations. Director got it right that time I'm here to just give some department updates for you all as you know We've had a really successful master planning process and thanks to you all for being involved in the first week of October and Particularly staff really enjoyed the provider luncheon where we got to talk to over 50 different organizations that provide similar services that our department does and Try to come up with different collaborative ideas for both programming funding things like that. Try not to reinvent the wheel after all and Next step is we're mailing out surveys and they're almost ready to go out and we are working with Desiree in the mayor's office to determine if we will be able to access any database information on resident emails, which could speed up the process. Otherwise, we will go through just standard mailing surveys and we hope for a determination on that soon. Winterization of facilities are underway. We've already started winterizing some of our irrigation points within parks. We're going through doing the drinking fountains and restrooms. As we continue into October and into November, you'll see most of those facilities become closed for the winter months. Aaron Biggs has accepted the recreation events general manager position, and so he will be starting on November 10th. Aaron comes to us most recently from the Chocolate Moose, where he has worked as the general manager, but he previously actually worked with our department as both an intern and in the sports division, so we're welcoming back to the department. And you will get a chance to meet him probably at a November meeting, unless that date change. Work began this week on the rail trail Roger Street Crossing. So thank you for approving that contract and that trail closure. So if you haven't been on South Rogers yet, the road is closed. The road closure could last up to 30 days. But the contractor is hopeful that that construction project will be much quicker than that. We are also working with BPD resource officers and the city's new homelessness response coordinator to make a determination on a closure of a large encampment at Browns Woods, which is a property that our department manages but is actually owned by the Community Foundation of Monroe County. And so it's looking like the closure will happen early December and we're working with both internal departments and external partners on how to approach that. And then October is a busy month for programming. We've already talked about a few of them, but just some coming up this weekend. We have the Festival of Ghost Stories going on at Bryant Park this Friday, October 24th, 7 to 8.30 p.m. And this is actually the 50th anniversary of this event, so there will be many special guests and storytellers from past years, so this should be a really good one. As well as the pump Bloomington pumpkin launch is coming up on Saturday October 25th at 11 a.m. At the Monroe County Fairgrounds and just heard that we have a confirmed six launchers that are gonna be out there this year So come on out a lot of fall fun. Do you have any questions? Okay. All right. Thank you, Rebecca. Thanks to everyone and with that I will adjourn the October meeting of the Bloomington Board of Park Commissioners and