- Everyone it's 5 30 p.m. On April 8th 2025 we are here in the council chambers of
- City Hall for the regularly scheduled Board of Public Works meeting. We also
- have a zoom link on the agenda that you can follow for anyone who needs to
- attend online. So now I'll turn it over to Board President Kyla Cox-Dekker to
- start the meeting. Thank you. I call to order this regular meeting of the Board
- of Public Works this Tuesday April 8th of 2025. First up we have messages from
- board members. Do we have any messages from the board? Seeing that. Next is
- petitions and remonstrances. If we have anyone who would like to make a public
- comment on something that is not on our agenda this evening now is the
- opportunity to do so. You may approach the microphone and state your name. I just
- wanted to draw your attention to the sidewalk on the north side of 3rd Street
- between College and the B line I guess. It's the old I guess Bunger Robertson
- property that it's slated for a convention center something hotel
- something. The sidewalk is elevated a lot over the road and it's railing has been
- failing progressively for a decade and maybe two or three years ago they
- somebody closed it with just like caution tape because you could just you
- could not lean on that railing and then the caution tape disappeared and then and
- I think maybe a week or two ago a section of it blew over I assume but
- maybe could have been vandalism I don't know you know or somebody tried to hold
- on to it for once and now there's a more substantial barricade at the two ends of
- it saying sidewalk closed and it's my understanding such a closure should come
- before this board because it'll surely take more than two weeks and there's an
- argument is it the city's job because it's such an awkward right of way there
- or is it the owner's job well the landowner is the city and so my concern
- is that it's getting swept under the rug potentially for years as they wait to
- find out what they're gonna do with that hotel and on the one hand nobody wants
- to spend money when you know you're gonna build a hotel there but on the
- other hand this sidewalk is pretty important and it's a very stressful
- pedestrian environment thank you thank you very much do we have any other
- public comments about items not on our agenda if you're on zoom you can use the
- raised hand function or the chat function to let us know you would like
- to make a comment seeing none next we have title six abatements requests for
- abatement at 1919 south walnut hello board members my name is Rob council
- and compliance officer with the hand department and I'm coming to you today
- to ask for a continuous abatement on the property at 1919 South Walnut Street is
- currently home to McDonald's on the south side
- Joe stong of our department was supposed to send that to you after we discussed
- that yesterday April you didn't get anything today
- you see unless you put it in the folder and I didn't know about it if not that's
- something I can do either tonight or first thing tomorrow morning if that
- would please you guys like we just make it part of the record the conversation
- itself part of the record that page 16 is not the property in question that's
- being abated that's correct I initially had that bland properties which is 1903
- through 1917 listed they had made significant efforts to clean up that
- property so I asked to be have that property pulled today it's just the 1919
- South Walnut Street okay yeah that would be helpful and I'm fine with that we
- just had during the work session yesterday we were talking about 1903
- 1917 and 1919 and just want to make sure that the record is clear about what
- property thank you you mentioned yesterday that you had speculation that
- some of the problems here were was related to dumpsters and unsecured
- dumpsters as part of your continuous abatement when these things continue if
- if if this continues to come up we continue to have those conversations
- with the dumpster owner about potentially locking it I've had some
- pretty positive conversations with mr. bland as far as locking that dumpster
- goes he does house a lot of proper a lot of businesses on that property where
- you'd have to cut keys for each individual business but I think that's
- coming down the road here very shortly fantastic thank you hopefully it'll help
- prevent this from being an ongoing situation and just for clarity sake for
- the public the continuous abatement is something that the city can go to if
- there continues to be trash garbage strewn about the property but the city
- will only clean when that happens during the continuous abatement so if one
- cleanup is all it takes and everything from that one cleanup on is in
- compliance the city won't have to continue to render any kind of services
- incorrect miss Deckard any public comments on this item is there a motion
- on this item I move that we approve the request for abatement at 1919 south
- walnut second all right I will call the roll
- crown I roach I Cox Deckard I motion passes thanks next up under the consent
- agenda we have resolution resolution 2025 - 0 2 1 ITS surplus donation to Binary
- Heart resolution 2025 - 0 2 2 ITS surplus donation to Blue Bee ecological
- endeavors Inc resolution 2025 - 0 2 3 renew mobile vendor Rasta pops pushcart
- resolution 2025 - 0 2 4 new mobile solicitor Bailey's additive manufacturing
- resolution 2025 - 0 2 7 renew mobile vendor Rita's ice noise permit for a
- celebration of 1% for the arts trades district sculpture installation
- resolution 2025 - 0 2 5 Bloomington Speedway and Nick's English Hut
- resolution 2025 - 0 2 6 Indy 500 Fan Fest approved contract with electric plus for
- BFD number one card reader relocation and approval of payroll do we have any
- items that need to be removed from the consent agenda this evening do we have
- any public comments on anything within the consent agenda this evening
- there's nothing on zoom all right seeing none is there a motion on the consent
- agenda I move that we approve the consent agenda for tonight's meeting of
- April 8 2025 second all right I will call the roll
- Caron I Roach I Cox Deckard I motion passes next is new business first under
- new business is approved lane closure request for the Peterson company on
- Pete Ellis drive hello everyone Kyle ball from engineering so the Peterson
- company has been working on crew car wash at that location for some months now
- they're entering the final stages of the project and are ready to start with some
- of the paint markings along that corridor specifically what they're
- looking for here is the bike lane the bike lane markings on the east side of
- Pete Ellis they're planning for this work to take about a day they will be
- doing the crosswalk as well but that will be within in dot territory so the
- lane closure will be leading into that they're getting their permits through in
- dot for that end of things but still expected the same time frame there
- they're looking to execute this in the next week or so and we have asked them
- to do this during non peak traffic volume hours so there is a noise variance
- request attached with this as well happy to take any questions there might be
- thank you questions from the board this one does but yours might it's it's in red
- so I don't know if maybe there are some visibility yeah I know on the noise
- permit and probably because of the city you know in an effort to be flexible
- with the whole timing of this work it currently says to be determined for the
- start and end time do you have a general estimate of when they'll be working on
- it we can certainly specify what that'll be you know generally speaking I would
- say 9 p.m. to you know 6 a.m. or so and then for the the right-of-way permit what
- is the information that was submitted for the right-of-way permit so we didn't
- have a paper permit applied for it I'm so sorry I misheard you in the work
- session yesterday so we didn't have an actual paper copy that was submitted for
- this so the original submission was just for lane closure for the single day they
- were still trying to work on the dates at that time so you know all that we've
- been gathering as the weeks went on okay so they plan on having a lane closure on
- PLS during one of the days of that date span sometime between April 9th and
- April 16th that would also be happening during those nighttime work hours not
- during daytime work hours and they will use flagging as the traffic control
- device for that closure
- do they have any sidewalk like does it does it affect the sidewalk at all or is
- it just not our sidewalk I think they saw some outstanding items for the in dot
- side of things there but that sidewalks been constructed we've been working with
- them quite a bit on keeping that fencing off of that sidewalk fortunately the
- sidewalk that was replaced as much wider than the original sidewalk there so yet
- nothing to my knowledge any other questions from the board is it worth
- getting a right-of-way permit to be included with the packet just so it's on
- file that paper permit that you said was not a part of this we've moved to an
- online system so it's fairly rare that we get an actual paper permit submitted
- anymore but if if the board pleases yeah I'm happy to do that at least some
- notation that you have received the permit in an online version and staff
- has approved or whatever just so we know that the permit has been included as
- part of the packet not the packet but at the application for you we're speaking
- about the noise permit then okay permit is here but I heard you say that as well
- yeah yeah yeah I can certainly do that yeah even just as part of the staff
- report letting us know that a right-of-way permit has been received yeah
- absolutely okay thank you well I think this is one because it is a single day
- this falls into sort of a gray area as well because the Board of Public Works
- has to approve certain right-of-way permits but not necessarily all staff
- can approve some so there's a little bit of a I mean with this one being a
- single day I'm suspecting that some of that falls into staff approval but for
- board approved right-of-way permits I am assuming even with electronic versions
- there as some sort of notation that happens for the board to sign off on it
- in this case because it's a single day I don't think that's necessarily a factor
- imagine that yeah the main reason I wanted to bring it is because of the
- noise ordinance yeah I mean a very fair question yeah any public comments on
- this item seeing none is there a motion I move that we approve the lane closure
- request from the Peterson company on P Dallas Drive second all right I will call
- the roll Caron I Roach I Cox Deckard I motion passes thanks yeah thank you all
- right next up is approved night work for water installation requests from Blackwell
- contractors for 361 and 371 West Country Club Drive
- hi it's Alex Gray from engineering so Blackwell contractors this is a very
- this has changed many times at this rate so originally the permit was for
- December 2024 it was just water and it ended up not happening due to weather
- and timing of all of the winter activities so they ended up moving it
- and now it has been added on to this time to have sanitary as well which is
- on the opposite side so they'll have work on both the north side of Country
- Club and the south and because of that and due to concerns about congestion
- and kind of backing up at the Rogers and Country Club intersection we've asked
- them to do night work and CBU and Blackwell are all able to do that and
- they're willing we use some traffic counts to kind of see what would be the
- best times for them to be able to work and it seems to be that 8 p.m. to 6 a.m.
- is the time period and that would be best for them and there is a slight change to
- the date range it's originally it was going to be for April 9th to April 19th
- they actually want to push it back to about May 1st and like pretty much the
- first two weeks of May if possible so not starting as early as April 9th no
- okay it would be wouldn't start until about May 1st and so May 1st would be
- the starting date and what would be the ending date let's see I think May 11th
- because that should be about 10 days which is what they had in the original
- so do we anticipate so they're doing the work it's a multi-day project yes and
- during the day the lanes be open with like plates okay that is correct and then
- the maintenance of traffic is flagging is that right that's correct yeah and
- they will only do one lane at a time they will not close both so even though
- it is at night they're still gonna keep one lane open they're just following up
- on James's question if the lanes will be reopened with plates will the sidewalks
- also be reopened during the days yes they will yeah because they shouldn't be
- working in them as far as I'm aware it's more of just kind of the proximity to
- the sidewalk especially on the water side I don't think the sanitary is a big
- problem on that side I believe it's more in the grass part but the water happened
- to be kind of right near that curb line and so it was more just they're gonna
- have to get into it and could be kind of a problem they do have a new sidewalk on
- that area too as part of the two developments so it's actually further
- back and I think it's a 10-foot I'm not quite certain but it's a larger span
- sidewalk as well were they able to reach out to the adjacent property owners to
- let them know they were getting ready they were sending notices and everything
- and they actually have a property that I believe they like doing like a lease of
- so they had contacted them to so just a note for them it's not exactly in the
- epicenter but May 10th is IU graduation are you commencement both May 9th and
- May 10th I think they'll be commencement activities so those may be particularly
- heavy traffic days in all parts of the community so I'm sure that they're
- hoping to be done as quickly as possible and that maybe they won't even be in you
- know entering into that weekend but it's something to consider just the those
- hours if they were did you say they were thinking about starting I know it on the
- noise permit it has 8 p.m. were they gonna start a little earlier than that
- believe so because we we had told them based on our traffic counts that it
- doesn't seem based on like the Roger Street intersection that it's just gonna
- back up too much and we didn't want to have the queue go into the intersection
- and cause more congestion so we said no 8 p.m. is when you can start yeah and you
- know like I said this isn't exactly in the most concerning of intersections
- related to that activity but there probably will be a lot of move out
- activity and other just general traffic happening that if they can you know be
- be aware of that congested weekend that will be helpful may not actually take
- the full ten days they just have some contingency for weather and if they hit
- a bunch of rock and that kind of thing so they may have the potential to be
- done before then I think Lana is on or Lena yeah yeah so she would be able to
- speak to that too all right any public comments on this item seeing none is
- there a motion I move that we approve night work for water installation request
- from Blackwell contractors for 361 and 371 West Country Club Drive second all
- right I will call the roll Caron I broach I Cox Deckard I motion passes thank you
- thanks next is a proof contract with wise building solutions that is me I guess so
- this is a service agreement with wise building solutions who will provide
- construction of 15 accessible curb ramps curbs and sidewalk sections as needed
- on North Kinser Pike from West Vaughn clipway to West a calf road in the
- amount not to exceed $38,000 thank you questions on this item any public
- comments on this item nothing on zoom all right seeing none is there a motion I
- move that we approve the contract with wise building solutions second I will
- call the roll Caron I roach I Cox Deckard I motion passes and next is a
- proof contract with Lentz paving LLC for parking lot renovations at City Hall the
- parking lot of City Hall is in need of renovations this project will include an
- asphalt overlay of the entire parking lot to the south of City Hall curb
- repair curb repairs at various locations and the replacement of the ADA ramps on
- the south end of the building thank you questions on this item
- any public comments on this item no comment on zoom seeing none is there a
- motion I move that we approve the contract with Lentz paving LLC for
- parking lot renovations at City Hall second all right I will call the roll
- Caron roach I Cox Deckard I motion passes next up is staff reports and other
- business so staff report from Adam Wason and it's a update on the fiber project
- the main details to know right now is that they are working very closely with
- Meridian and Hoosier fiber network on remediation plans and Justin as
- importantly on who they will contract with on the rest of the build out they
- plan to have a much tighter control of small smaller and fewer active permits
- when the project starts back up and we're going to be really working to set
- standards for the new working relationship with the construction team
- thank you do you have additional staff report yeah any questions on thanks all
- right next up is approval of claims are there any questions from the board on
- claims any public comments on claims seeing none is there a motion I move that
- we approve claims this evening in the amount of five million three hundred
- seventeen thousand forty two dollars and 42 cents second all right I will call
- the roll Karon I Roche I Cox Deckard I motion passes and seeing we have nothing
- else on the agenda I will call for adjournment
- (orchestral music)