Everyone it's 5 30 p.m. On April 8th 2025 we are here in the council chambers of
 City Hall for the regularly scheduled Board of Public Works meeting. We also
 have a zoom link on the agenda that you can follow for anyone who needs to
 attend online. So now I'll turn it over to Board President Kyla Cox-Dekker to
 start the meeting. Thank you. I call to order this regular meeting of the Board
 of Public Works this Tuesday April 8th of 2025. First up we have messages from
 board members. Do we have any messages from the board? Seeing that. Next is
 petitions and remonstrances. If we have anyone who would like to make a public
 comment on something that is not on our agenda this evening now is the
 opportunity to do so. You may approach the microphone and state your name. I just
 wanted to draw your attention to the sidewalk on the north side of 3rd Street
 between College and the B line I guess. It's the old I guess Bunger Robertson
 property that it's slated for a convention center something hotel
 something. The sidewalk is elevated a lot over the road and it's railing has been
 failing progressively for a decade and maybe two or three years ago they
 somebody closed it with just like caution tape because you could just you
 could not lean on that railing and then the caution tape disappeared and then and
 I think maybe a week or two ago a section of it blew over I assume but
 maybe could have been vandalism I don't know you know or somebody tried to hold
 on to it for once and now there's a more substantial barricade at the two ends of
 it saying sidewalk closed and it's my understanding such a closure should come
 before this board because it'll surely take more than two weeks and there's an
 argument is it the city's job because it's such an awkward right of way there
 or is it the owner's job well the landowner is the city and so my concern
 is that it's getting swept under the rug potentially for years as they wait to
 find out what they're gonna do with that hotel and on the one hand nobody wants
 to spend money when you know you're gonna build a hotel there but on the
 other hand this sidewalk is pretty important and it's a very stressful
 pedestrian environment thank you thank you very much do we have any other
 public comments about items not on our agenda if you're on zoom you can use the
 raised hand function or the chat function to let us know you would like
 to make a comment seeing none next we have title six abatements requests for
 abatement at 1919 south walnut hello board members my name is Rob council
 and compliance officer with the hand department and I'm coming to you today
 to ask for a continuous abatement on the property at 1919 South Walnut Street is
 currently home to McDonald's on the south side
 Joe stong of our department was supposed to send that to you after we discussed
 that yesterday April you didn't get anything today
 you see unless you put it in the folder and I didn't know about it if not that's
 something I can do either tonight or first thing tomorrow morning if that
 would please you guys like we just make it part of the record the conversation
 itself part of the record that page 16 is not the property in question that's
 being abated that's correct I initially had that bland properties which is 1903
 through 1917 listed they had made significant efforts to clean up that
 property so I asked to be have that property pulled today it's just the 1919
 South Walnut Street okay yeah that would be helpful and I'm fine with that we
 just had during the work session yesterday we were talking about 1903
 1917 and 1919 and just want to make sure that the record is clear about what
 property thank you you mentioned yesterday that you had speculation that
 some of the problems here were was related to dumpsters and unsecured
 dumpsters as part of your continuous abatement when these things continue if
 if if this continues to come up we continue to have those conversations
 with the dumpster owner about potentially locking it I've had some
 pretty positive conversations with mr. bland as far as locking that dumpster
 goes he does house a lot of proper a lot of businesses on that property where
 you'd have to cut keys for each individual business but I think that's
 coming down the road here very shortly fantastic thank you hopefully it'll help
 prevent this from being an ongoing situation and just for clarity sake for
 the public the continuous abatement is something that the city can go to if
 there continues to be trash garbage strewn about the property but the city
 will only clean when that happens during the continuous abatement so if one
 cleanup is all it takes and everything from that one cleanup on is in
 compliance the city won't have to continue to render any kind of services
 incorrect miss Deckard any public comments on this item is there a motion
 on this item I move that we approve the request for abatement at 1919 south
 walnut second all right I will call the roll
 crown I roach I Cox Deckard I motion passes thanks next up under the consent
 agenda we have resolution resolution 2025 - 0 2 1 ITS surplus donation to Binary
 Heart resolution 2025 - 0 2 2 ITS surplus donation to Blue Bee ecological
 endeavors Inc resolution 2025 - 0 2 3 renew mobile vendor Rasta pops pushcart
 resolution 2025 - 0 2 4 new mobile solicitor Bailey's additive manufacturing
 resolution 2025 - 0 2 7 renew mobile vendor Rita's ice noise permit for a
 celebration of 1% for the arts trades district sculpture installation
 resolution 2025 - 0 2 5 Bloomington Speedway and Nick's English Hut
 resolution 2025 - 0 2 6 Indy 500 Fan Fest approved contract with electric plus for
 BFD number one card reader relocation and approval of payroll do we have any
 items that need to be removed from the consent agenda this evening do we have
 any public comments on anything within the consent agenda this evening
 there's nothing on zoom all right seeing none is there a motion on the consent
 agenda I move that we approve the consent agenda for tonight's meeting of
 April 8 2025 second all right I will call the roll
 Caron I Roach I Cox Deckard I motion passes next is new business first under
 new business is approved lane closure request for the Peterson company on
 Pete Ellis drive hello everyone Kyle ball from engineering so the Peterson
 company has been working on crew car wash at that location for some months now
 they're entering the final stages of the project and are ready to start with some
 of the paint markings along that corridor specifically what they're
 looking for here is the bike lane the bike lane markings on the east side of
 Pete Ellis they're planning for this work to take about a day they will be
 doing the crosswalk as well but that will be within in dot territory so the
 lane closure will be leading into that they're getting their permits through in
 dot for that end of things but still expected the same time frame there
 they're looking to execute this in the next week or so and we have asked them
 to do this during non peak traffic volume hours so there is a noise variance
 request attached with this as well happy to take any questions there might be
 thank you questions from the board this one does but yours might it's it's in red
 so I don't know if maybe there are some visibility yeah I know on the noise
 permit and probably because of the city you know in an effort to be flexible
 with the whole timing of this work it currently says to be determined for the
 start and end time do you have a general estimate of when they'll be working on
 it we can certainly specify what that'll be you know generally speaking I would
 say 9 p.m. to you know 6 a.m. or so and then for the the right-of-way permit what
 is the information that was submitted for the right-of-way permit so we didn't
 have a paper permit applied for it I'm so sorry I misheard you in the work
 session yesterday so we didn't have an actual paper copy that was submitted for
 this so the original submission was just for lane closure for the single day they
 were still trying to work on the dates at that time so you know all that we've
 been gathering as the weeks went on okay so they plan on having a lane closure on
 PLS during one of the days of that date span sometime between April 9th and
 April 16th that would also be happening during those nighttime work hours not
 during daytime work hours and they will use flagging as the traffic control
 device for that closure
 do they have any sidewalk like does it does it affect the sidewalk at all or is
 it just not our sidewalk I think they saw some outstanding items for the in dot
 side of things there but that sidewalks been constructed we've been working with
 them quite a bit on keeping that fencing off of that sidewalk fortunately the
 sidewalk that was replaced as much wider than the original sidewalk there so yet
 nothing to my knowledge any other questions from the board is it worth
 getting a right-of-way permit to be included with the packet just so it's on
 file that paper permit that you said was not a part of this we've moved to an
 online system so it's fairly rare that we get an actual paper permit submitted
 anymore but if if the board pleases yeah I'm happy to do that at least some
 notation that you have received the permit in an online version and staff
 has approved or whatever just so we know that the permit has been included as
 part of the packet not the packet but at the application for you we're speaking
 about the noise permit then okay permit is here but I heard you say that as well
 yeah yeah yeah I can certainly do that yeah even just as part of the staff
 report letting us know that a right-of-way permit has been received yeah
 absolutely okay thank you well I think this is one because it is a single day
 this falls into sort of a gray area as well because the Board of Public Works
 has to approve certain right-of-way permits but not necessarily all staff
 can approve some so there's a little bit of a I mean with this one being a
 single day I'm suspecting that some of that falls into staff approval but for
 board approved right-of-way permits I am assuming even with electronic versions
 there as some sort of notation that happens for the board to sign off on it
 in this case because it's a single day I don't think that's necessarily a factor
 imagine that yeah the main reason I wanted to bring it is because of the
 noise ordinance yeah I mean a very fair question yeah any public comments on
 this item seeing none is there a motion I move that we approve the lane closure
 request from the Peterson company on P Dallas Drive second all right I will call
 the roll Caron I Roach I Cox Deckard I motion passes thanks yeah thank you all
 right next up is approved night work for water installation requests from Blackwell
 contractors for 361 and 371 West Country Club Drive
 hi it's Alex Gray from engineering so Blackwell contractors this is a very
 this has changed many times at this rate so originally the permit was for
 December 2024 it was just water and it ended up not happening due to weather
 and timing of all of the winter activities so they ended up moving it
 and now it has been added on to this time to have sanitary as well which is
 on the opposite side so they'll have work on both the north side of Country
 Club and the south and because of that and due to concerns about congestion
 and kind of backing up at the Rogers and Country Club intersection we've asked
 them to do night work and CBU and Blackwell are all able to do that and
 they're willing we use some traffic counts to kind of see what would be the
 best times for them to be able to work and it seems to be that 8 p.m. to 6 a.m.
 is the time period and that would be best for them and there is a slight change to
 the date range it's originally it was going to be for April 9th to April 19th
 they actually want to push it back to about May 1st and like pretty much the
 first two weeks of May if possible so not starting as early as April 9th no
 okay it would be wouldn't start until about May 1st and so May 1st would be
 the starting date and what would be the ending date let's see I think May 11th
 because that should be about 10 days which is what they had in the original
 so do we anticipate so they're doing the work it's a multi-day project yes and
 during the day the lanes be open with like plates okay that is correct and then
 the maintenance of traffic is flagging is that right that's correct yeah and
 they will only do one lane at a time they will not close both so even though
 it is at night they're still gonna keep one lane open they're just following up
 on James's question if the lanes will be reopened with plates will the sidewalks
 also be reopened during the days yes they will yeah because they shouldn't be
 working in them as far as I'm aware it's more of just kind of the proximity to
 the sidewalk especially on the water side I don't think the sanitary is a big
 problem on that side I believe it's more in the grass part but the water happened
 to be kind of right near that curb line and so it was more just they're gonna
 have to get into it and could be kind of a problem they do have a new sidewalk on
 that area too as part of the two developments so it's actually further
 back and I think it's a 10-foot I'm not quite certain but it's a larger span
 sidewalk as well were they able to reach out to the adjacent property owners to
 let them know they were getting ready they were sending notices and everything
 and they actually have a property that I believe they like doing like a lease of
 so they had contacted them to so just a note for them it's not exactly in the
 epicenter but May 10th is IU graduation are you commencement both May 9th and
 May 10th I think they'll be commencement activities so those may be particularly
 heavy traffic days in all parts of the community so I'm sure that they're
 hoping to be done as quickly as possible and that maybe they won't even be in you
 know entering into that weekend but it's something to consider just the those
 hours if they were did you say they were thinking about starting I know it on the
 noise permit it has 8 p.m. were they gonna start a little earlier than that
 believe so because we we had told them based on our traffic counts that it
 doesn't seem based on like the Roger Street intersection that it's just gonna
 back up too much and we didn't want to have the queue go into the intersection
 and cause more congestion so we said no 8 p.m. is when you can start yeah and you
 know like I said this isn't exactly in the most concerning of intersections
 related to that activity but there probably will be a lot of move out
 activity and other just general traffic happening that if they can you know be
 be aware of that congested weekend that will be helpful may not actually take
 the full ten days they just have some contingency for weather and if they hit
 a bunch of rock and that kind of thing so they may have the potential to be
 done before then I think Lana is on or Lena yeah yeah so she would be able to
 speak to that too all right any public comments on this item seeing none is
 there a motion I move that we approve night work for water installation request
 from Blackwell contractors for 361 and 371 West Country Club Drive second all
 right I will call the roll Caron I broach I Cox Deckard I motion passes thank you
 thanks next is a proof contract with wise building solutions that is me I guess so
 this is a service agreement with wise building solutions who will provide
 construction of 15 accessible curb ramps curbs and sidewalk sections as needed
 on North Kinser Pike from West Vaughn clipway to West a calf road in the
 amount not to exceed $38,000 thank you questions on this item any public
 comments on this item nothing on zoom all right seeing none is there a motion I
 move that we approve the contract with wise building solutions second I will
 call the roll Caron I roach I Cox Deckard I motion passes and next is a
 proof contract with Lentz paving LLC for parking lot renovations at City Hall the
 parking lot of City Hall is in need of renovations this project will include an
 asphalt overlay of the entire parking lot to the south of City Hall curb
 repair curb repairs at various locations and the replacement of the ADA ramps on
 the south end of the building thank you questions on this item
 any public comments on this item no comment on zoom seeing none is there a
 motion I move that we approve the contract with Lentz paving LLC for
 parking lot renovations at City Hall second all right I will call the roll
 Caron roach I Cox Deckard I motion passes next up is staff reports and other
 business so staff report from Adam Wason and it's a update on the fiber project
 the main details to know right now is that they are working very closely with
 Meridian and Hoosier fiber network on remediation plans and Justin as
 importantly on who they will contract with on the rest of the build out they
 plan to have a much tighter control of small smaller and fewer active permits
 when the project starts back up and we're going to be really working to set
 standards for the new working relationship with the construction team
 thank you do you have additional staff report yeah any questions on thanks all
 right next up is approval of claims are there any questions from the board on
 claims any public comments on claims seeing none is there a motion I move that
 we approve claims this evening in the amount of five million three hundred
 seventeen thousand forty two dollars and 42 cents second all right I will call
 the roll Karon I Roche I Cox Deckard I motion passes and seeing we have nothing
 else on the agenda I will call for adjournment
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