- It is 529 p.m. On Tuesday, May 20th 2025
- We are about to start the regularly scheduled Board of Public Works meeting
- For today, there is a zoom link on the agenda with a meeting ID and a passcode
- there has been an updated packet uploaded to the website with
- Some minor corrections and some improvements for the OCR accessibility readers
- And so that new version of the packet is on the website and has been distributed as well to the
- board
- Otherwise, I will turn it over to Kyla Cox Deckard Board of Public Works president and she can take
- it from here
- This Tuesday May 20th of 2025
- First up this evening. We have messages from board members. Do we have any messages from the board?
- I
- Just expressed my thanks to not only the Public Works Department
- but the many departments from the city as well as County Highway Department EMA and the other
- units who have been working so diligently in response to the tornado and the residual effects of
- our bad weather and those who stand guard every day for such things just
- expressed my gratitude for
- Everything that is underway and for residents chipping in to make that process a little bit easier.
- So thanks
- Next up we have petitions and remonstrances
- If anyone has a public comment about something that is not on the agenda this evening
- Now is the opportunity to make that comment if you are on zoom and would like to make a comment
- You can use the raised hand function or the chat function to let us know you would like to speak
- If you're in the room, you're welcome to approach the microphone
- We do have several members of the public on the zoom meeting I think they're all related to
- specific petitioner
- I think they're petitioners. So but otherwise, I don't think we have any general public comment
- Thank you
- Seeing none next we have title six abatements first under title six abatements is
- 1600 West 3rd Street
- I
- Sir with housing and neighborhood development and I'm here today asking for a continuous abatement
- of two properties
- But the first is 1600 West 3rd
- This one I would think is pretty cut and dry. It is an encampment with literally
- Tons of trash on the property. We've reached out several times to the owners
- They've rarely
- Reached back to us for anything. They said they were going to clean it up
- but that was about a month ago and there's been nothing done there, so that's a
- Hopefully we can get that passed through and get it going because it is a quite the mess over there
- right now
- Thank you questions from the
- Commons here, so we public works have been working with hand as well as with
- Downtown resource officers and social workers through Bloomington Police Department at this
- location. This is directly behind Wheeler Mission on the old red cross property
- That's been abandoned. We also have some adjacent public parcels and property that have had
- Quite a lot of trash and debris left
- so if this abatement if the property owner doesn't take the action to clean the property themselves
- and we do order the abatement we
- Will do property we will define the property lines and such and also have the contractor
- Do some city property at the same time. So
- this has been an ongoing and a long outstanding ongoing issue and
- This will be a major step forward so we request your approval
- Thank you questions from the board on this item
- Any public comments on this item?
- I
- Seeing none is there a motion
- At 1600 West 3rd Street and I second I will call the roll crone I Cox Deckard I
- motion passes
- Next up is title six abatements at 304 North Hopewell Street
- So 304 North Hopewell, this one's a little bit trickier
- It is a as we like to call a frequent flyer. I get complaints about this property a
- Lot our department is constantly going out there. I believe the property was left
- To the kids and they live there by kid. They're adults. I mean, but
- very little to clean it up, but the the reason this one is a tricky one because they actually did a
- Pretty good job the last time I was there issuing the $150 fine. I talked to them for quite a while
- Our department put on a neighborhood cleanup in that neighborhood and it seems they did take
- advantage of it
- And got rid of some things
- They use a window as a trash can there. It's
- Hard to believe sometimes right now. It's not too bad, but I would still like to have this in my
- pocket
- This is a case where I would like to have and not need
- As to have to go through this again if the property it would be great if if I did not have to go
- back there
- But if they continue the pattern that's they've had in the past, then it will be needed at some
- point
- So it's not needed immediately
- But I like I said, I would like to have and not need rather than need and not have and have to go
- through the steps again
- Questions from the board on this item. So the notice is a violation that you've given them already
- have fines been paid
- Against those I would say not I didn't even check to see if they had been paid, but I would think
- not
- I don't believe there's running water or power in the house. It's
- It's something to see
- All right any public comments on this item
- I
- Seeing none is there a motion? I move that we approve the title six abatement for 304 North Hope
- Wall Street
- And I second I will call the roll Karon. I Cox Deckard. I
- motion passes
- Thank you
- Next is consent agenda under the consent agenda is the approval of minutes for February 10th of
- 2025
- approval of minutes for February 25th
- 2025
- resolution 2025 - 0 2 8 Allen Street mural painting resolution 2025 - 0 3 6 dirt fest
- resolution 2025 - 0 3 7 eclair us impact market
- resolution 2025 - 0 3 8 pushcart license for big dog cart and
- Approval of payroll. Do we have any items that need to be removed from the consent agenda this
- evening?
- Do we have any public comments on anything within the consent agenda?
- Seeing none, is there a motion I move that we approve the consent agenda for tonight's meeting of
- May 20th
- 2025 and I second I will call the roll Karon. I Cox Deckard. I
- motion passes
- Next we have new business a first under new business is approved change order package with change
- orders one through three for Winslow Rogers
- resurfacing
- Good evening, Jason Kerr with engineering
- This is for the Winslow Rogers resurfacing project project is milling and resurfacing with new curb
- curb ramp and crosswalk median
- along Winslow and Rogers Road between Allendale and Sayre Road
- The first change order is for an additional crosswalk median at Spicewood Lane and Rogers Road
- Is that better, all right, sorry
- I'm gonna start over with the change order one order is an additional crosswalk median at Spicewood
- Lane and Rogers Road
- also curb insulation at the northeast corner of Abbey Lane
- Change order two is the covered extension of three feet. We had a retaining wall next to a multi-use
- path
- Addition to this is a sanitary manhole section pipe to lift the manhole cover up in
- Grade with that multi-use path
- Change order number three is reconstruct the eastbound turn lane at Spicewood Lane
- to a pavement section meeting requirements for mainline Road
- This falls back to change order number one with the median at Spicewood
- They're creating a mainline lane on that D
- De-acceleration lane will become a mainline
- the initial contract part price was one million three hundred forty thousand
- All three change orders would add sixty two thousand four hundred sixty one dollars and eighty-four
- cents
- Bring the grand total of the contract at this time
- one million four hundred and two thousand four hundred sixty one dollars and eighty-four cents
- And if I may I'd like to touch on the roundabout closing if I could to get that out there
- the roundabout for Winslow High and Rogers will be closed May 27th, which is this coming Tuesday
- following Memorial Day and
- Is expected to be back open July 14th as a 45 day full closure. There is still access to the park
- I believe there's pedestrian access on the east side and on the southwest side of the roundabout to
- the park
- That parking lot is closed for the park, but the child's elementary is since they'll be out of
- session
- Has agreed to allow parking up there as well. So I want to kind of get that expressed as well
- tonight
- Thank you
- All right any questions from the board
- Any public comments on this item
- Seeing none is there a motion I move that we approve the change order package with change orders
- 1 through 3 for Winslow and Rogers resurfacing and I second I will call the roll Karon I
- Cox Deckard I motion passes. Thank you
- Next is approved temporary use of right-of-way for construction at core community flats
- Good evening. Kendall Kenoki engineering department. This is a request from BCM contractors for the
- use of
- Certain portions of the West University Street and South Jackson Street unimproved right-of-way
- This is the contractor that's constructing the core community flats project. This is a private
- development project. However
- the contractor is using
- several areas adjacent to that property for staging construction access
- Has been for several months and so what we're trying to do here is formalize the proper approvals
- from the proper bodies
- For the use of this property. So
- What's shown in yellow in the staff report is the Board of Public Works unimproved right-of-way and
- what's shown in blue is
- RDC owned properties and
- the the board
- Facilitated by the engineering department is going to be beginning the construction of South
- Jackson Street and the reconstruction of South Rogers Street
- This summer and so we wanted to formalize these approvals and make sure that the contractor was
- aware that if there's
- Conflict with our project our project will take priority over theirs
- They'll have to ship things around get out of the way
- We anticipate both contractors will work together very well
- But we want to get everything kind of formalized and continue to do so in the Hopewell area in
- general
- There's probably going to be a lot more development from a lot more developers
- and so I'm working on a GIS site that'll kind of show all the approvals and
- Who approved what and where and when?
- So that's forthcoming as well
- and
- we did
- We're gonna make sure that maintenance of the adjacent areas is handled by the contractor during
- construction as well
- So happy to answer any questions
- Thank you questions from the board on this item
- Any public comments on this item
- Seeing none is there a motion
- Oops, sorry, I move that we approve the temporary use of right-of-way for construction at the core
- community flats and I second
- I will call the roll Caron. I Cox Deckard. I
- motion passes
- Next is approved lane and road closures for Arlington multifamily project
- Good afternoon Kyle ball engineering
- Stinger excavating is requesting lane and road closures on Arlington Road
- northwest of the West 17th roundabout
- These closures have been requested to start May 27th of this year and end August 1st of this year
- This would take place of course during NCC SE summer break
- These requests are stemming from a need to upgrade water storm and sanitary utility systems and
- some
- transportation infrastructure
- The applicant has been coordinating with the adjacent property owners in the area signage for the
- closure has been in place
- Since at least the 12th of this month
- Coordination with BT is ongoing as well as NCC SC
- Happy to take any questions. We do have been from Stanger if there any project specifics
- Thank you
- questions from the board on this item
- So we talked a little bit
- yesterday in the work session about the
- About engineering's preferences on the way that this is handled. Could you just recap a little bit
- about the
- The date span that we're approving and then also the type of restrictions
- That would be approved. Yeah, at least requested by engineering. Yeah, absolutely
- So I would say engineering staff's position is a little bit indifferent as to the length of this
- requested closure period
- We've had similar projects that took a shorter time span, but that might be crew specific crew
- dependent
- So it might just be resources being allocated
- As far as the need for closure the submitted MOT there's going to be a few tweaks to it just some
- additional signage things like that
- Some of the local access there's still questions on
- So any points of this project?
- I'm going to work very closely with Ben to make sure that we're keeping as much as that open for as
- long as we can keep
- open
- Making sure that you know things aren't just being closed for the sake of being closed
- And you know alleviating much of that
- public nuisance as we can
- Is there any
- Anticipation that one lane will remain open
- During this closure or is the request from May 27th through August 1st to be both lanes
- Potentially closed through the duration. Yes, so
- We don't have that specifically lined out, but that'll be the goal to keep those as open as we can
- So the specific constraint here is as you get closer to that West 17th roundabout that lane narrows
- quite a bit
- As you go further north, there's more shoulder width to work in
- And then of course we want to make sure that we're not putting traffic in a position to where they're
- going to be
- Putting any kind of pressure on any of those open excavations even several feet away
- The sub grade can be affected by heavy traffic flow. I
- Think because it's such a long time frame and there were so many questions about
- Not sure what will be open when I'm wondering if we can get a report partway through the summer
- Just how it's gone and for traffic flow
- Yeah, that would be helpful for the board to get midway through
- Great, thank you. Yeah
- All right any public comments on this item
- Yeah, you're welcome I just wanted to add that as part of this closure a
- Requirement will be that there is a full depth repave of the lane where the street cut is that is
- we're going to be a requirement
- of engineering
- for the permit
- Thank you
- Any public comments on this item if you're on zoom and you want to make a comment
- You can use the chat function or the raised hand function to let us know if you're in the room
- You're welcome to approach the microphone
- All right, seeing none is there a motion I move that we approve the lane and road closures for Arlington
- multifamily project
- And I second I will call the roll crone. I Cox Deckard. I
- motion passes
- Next is approved temporary lane closures for hub to utility relocation
- I
- Know Maria McCormack from engineering. This is a request for a phased set of lane closures
- for utility relocations
- For hub to which is going up on the north side of town
- It will be bordered bordered by 17th Street to the south 19th Street to the north
- Washington Street to the west and Lincoln Street to the east
- They are proposing a phased closure of three weeks
- per phase
- To relocate the water sanitary and storm. They are also doing a full-depth
- repave of the roads
- They will also be doing sidewalks tree plots
- In conjunction with all of this then they will be putting in the final layer of asphalt
- When the project is complete, I believe that is in
- June of 27
- So they'll get the roads will get rebuilt but they will leave the top layer of off the tip top
- final layer of asphalt off
- Which is standard practice
- In in these situations you see this a lot in new public improvement developments
- They'll build out the roads, but they'll leave the top layer of asphalt off so that it's not
- damaged during construction
- So this request is for the closures of North Washington Street East 19th Street and North Lincoln
- Street
- There will be additional utility
- Relocation work in 17th Street, which we will come back to you at another time
- For those closures. This closure does not include any work on 17th Street at this time
- Thank you
- Questions from the board on this item. So just confirming what I heard the dates for these closures
- are summer
- 2025 and the project is expected to be done in summer 2027. Yes
- You're welcome
- Yeah, if you can just introduce yourself, yeah name Jesse Graver I represent WC treehouse the
- developer
- And core space is the owner. So the closure that we are requesting will be for
- This summer and we would reopen the roads prior to IU school season starting
- With the exception of the final coat of asphalt, which would be done at the end of our building
- project in June of 2027
- So that we will maintain
- Maintain residential traffic to every property affected throughout the construction
- But because of the separation of utilities required between water and sewer
- We are basically going to have to dig up the entire road as we go
- And so the temporary will be you know milled asphalt and or gravel and steel plates
- But we will maintain, you know for all residences on those streets. We will remain
- Maintain full-time access to their properties
- and then with the
- Commitment to having the base asphalt down and the curbs poured before the start of school of
- 26 and 25 26 season
- And can you describe what pedestrian access looks like to those other properties?
- So currently there is no pedestrian access there there are no sidewalks along
- Washington at all
- There are sidewalks along the there are some sidewalks along the north side of East 19th Street
- And there are some sidewalks along the east side of North Lincoln. I believe the sidewalks
- There they're disconnected. I believe that they will leave as much sidewalk
- That's there on those sides that are not affecting their closures. They will leave as much of that
- open as possible
- Because the sidewalks that they're the pedestrian facilities that they are building
- are within their properties
- so
- This is not an area that has really much pedestrian infrastructure at all at this point in time
- So they really aren't impacting any pedestrian infrastructure
- Because there's none there. Mm-hmm. And our MOT also includes a POT. So there is a pedestrian
- Pedestrian maintenance of traffic plan. That's right. That's being implemented as well as
- Basically what sidewalks are there will have if they're if they can't keep them open
- They will have a diversion right next to where the sidewalks were. Okay
- Any other questions
- I'm just looking at the notice of temporary road closure included in the packet and that goes
- through August 24th
- it looks like
- The closure dates on this staff report go
- Through August 13th. Yeah, I think we have just a little bit of extra wiggle room in there
- Okay, I just I literally just went three weeks per on the calendar
- And I think that their closure just gives them in a little bit of extra wiggle room
- Okay, and I thought that you know, we would rather be done sooner than later
- Especially because I you classes start again Monday, August 25th
- I'm sure you're aware up in that area. So the move outs will begin August 1st
- They usually do August 1st move out August 15th move in so it'll really start to pick up
- They're heavy in that very first part of August. So it's you know, the sooner the better up there
- Yeah
- Yes, no, they're at the epicenter they have worked really hard to get this closure down
- And they have shortened it significantly from their initial request
- So
- Any other questions any public comments on this item
- I
- Move that we approve the temporary road closures for hub to utility relocation and I second
- I will call the roll Caron. I Cox Deckard. I
- motion passes
- Next up. We have approved addendum number one to BFD logistics center with Weddle Brothers
- Good evening max Litwin deputy chief with Bloomington Fire Department
- This addendum is to expand the use of public safety bond funds to encompass some items that were
- uncovered during the planning and development stage
- of this project of which the majority of them consisted of
- upgrades and requirements
- Udl requirements to the parcel as well as some significant amount of site work that was needed
- Questions on this item
- Any public comments on this item?
- Seeing none is there a motion. I move that we approve addendum number one to BFD logistics center
- with Weddle Brothers
- And I second I will call the roll Caron. I Cox Deckard. I motion passes
- Next is a thank you. Thank you approve closure requests for popular development
- It
- Was missing the s
- That's all right, so it's Alex Gray from engineering so
- FA Wilhelm is working on the poplar's development with IU and they are requesting some additional
- closure
- To help working on the building and for those that don't really know where poplar's is it is along
- East 7th Street between
- North Dunn and North Grant
- So it encompasses those kind of blocks and then on the back side is an alley that's right by the
- parking garage there
- so this request
- Would be that they would add to their additional closure
- Which is where they have the bike lane on seventh closed between North and Grant they would like to
- add the sidewalk on the
- Eastern side of North Grant Street and close that as well
- That way they can push their fence out and have a little bit more space on that side when they go
- through and start doing
- masonry work
- And this closure they would like to have it be from May 29th to July 25th
- of this year and
- Let me see they originally normally the way the code is is that
- If there isn't if there's a potential to where to do a walk around we like to do one in this
- instance
- there is a concern that if we put a walk around which would be on
- Adjacent to the sidewalk it would make it where that's the cars and everything else that was in
- that area would not be able to
- Make the turn from 7th on to grant because there's a bump out that is over at the entrance which
- makes the turn radius a little
- too sharp for most vehicles and so we didn't think that was
- reasonable to
- Kind of allow because then it would essentially close grant which is not what we want
- so we have requested them to
- do a
- Just a regular sidewalk detour and then we also had some discussion about whether or not we wanted
- to put it at mid-block
- Which would be kind of a less of the sidewalk closed and that would utilize the alley and then kind
- of the curb ramps there
- but we found that those were not a DA accessible and we didn't want to
- Have someone go through and use those and there was also concern of lighting if it was going to be
- lit enough at night
- So we just said that they can use 6th Street and then 7th. So we'll use a full block closure for
- the sidewalk
- And then as a note
- They will have some additional
- sidewalk closure in
- 2026 but we'll
- Have more information when it gets time
- Thank you questions from the board
- Any public comments on this item
- Seeing none, is there a motion? I move that we approve the closure request for Poplar development
- and I second
- I will call the roll crown. I Cox Deckard. I motion passes. Thank you. Thanks
- Next is a proof contract with Renaissance Inc for demolition of awning a Street Division
- Good evening. This is Adam Wason public works director on behalf of JD Borough
- This was
- A result of last summer
- We had the storms come through in June last summer and we had damage to the Street Division's awning
- down off of Miller Drive
- Took quite some time to
- Get all this figured out. We originally had done an emergency purchase justification through the
- controller's office on this and then after realizing we had some electrical
- infrastructure
- feeding into a
- Emergency weather siren at the location. We had months of delay
- finally getting this
- All taken care of and this is just to formalize the contract with Renaissance for the 22,000 for
- demolition on the awning
- We're hoping to get reimbursed some of that from the state, but we're still waiting to hear
- Questions from the board any public comments on this item
- Seeing none
- Is there a motion
- Miranda do you have something?
- Thank you seemed quiet I
- Moved that we approved the contract with Renaissance ink for demolition of the awning at the Street
- Division and I second
- I will call the roll Caron. I Cox Deckard. I
- motion passes
- next we have
- application of agreement for Kirkwood sidewalk project with wise building solutions
- Again Adam Wason public works director
- at a
- Previously held Board of Public Works meeting we award it back in December of 2024. We awarded a
- sidewalk project on Kirkwood
- Avenue on Kirkwood to wise building solutions
- we've had issues with performance on another project that they were awarded and
- We all agreed both contractor in the city that this project should not proceed in its current form
- with this contractor
- we have not started any work under this agreement and
- We've agreed that we would revoke this contract with no penalty to either party
- we would request your approval on this the plan is to
- Rebid this work
- With several other sections to make it a larger project and hopefully solicit some more bidders on
- this
- For control we'll do some temporary maintenance this summer to make sure the sidewalks are safe and
- accessible and then
- Hopefully rebid this for next summer, but we will not be able to construct anything this summer
- with these sidewalks
- Questions from the board
- Any public comments
- I
- Seeing none is there a motion I move that we approve the revocation of agreement for this Kirkwood
- sidewalk project with wise building solutions
- And I second I will call the roll Caron. I Cox Deckard. I motion passes
- Next up we have staff reports and other business
- I'll just take a brief moment here to echo some of your comments Kyla from the beginning of the
- meeting
- Just big thanks to all first responders
- Including public work staff and others that were out Friday night
- assisting most all the tornado damage was just outside of city limits, so
- City proper and city limits were actually spared pretty well
- But just south of city limits down there on South walnut by Kroger and such obviously was hit very
- hard as well as areas out
- West in the county out in Greene County and others and
- Bloomington Police Department fire department EMS everybody
- Working in conjunction with our friends over at county government
- Really make impacts in those situations and it's to be commended and we in public works and our
- thanks out to the crews that responded
- From our department, but also all those others
- We show up when folks need us most and that's that's important
- And that's all I have for today, thank you
- All right, next is approval of claims are there any questions on the claims
- Any public comments on the claims
- Is there a motion I move that we approve claims tonight in the amount of two million one hundred
- fifty three thousand five hundred
- Twenty seven dollars and fifty four cents and I second I will call the roll chrome. I Cox Deckard.
- I
- Motion passes and seeing as there's nothing else on our agenda. I will call for adjournment
- ("Pomp and Circumstance")
- (upbeat music)