- I call to order this regular meeting of the Board of Public Works this Wednesday, June 18th of 2025. First up on our agenda, we have messages from board members. Do we have any messages from the board this evening? Next is petitions and remonstrances. If anyone is in attendance and would like to make a public comment about something not on the agenda, now is the opportunity to do so. If anyone has joined us on Zoom, you can use the chat or the raised hand function. If you're here in
- council chambers with us you can approach the microphone. Seeing none. Next we have the consent agenda under the consent agenda we have noise permit for Mother Hubbard's
- garden gala resolution 2025 dash zero four three surplus of items to center stone from DPW resolution 2025 dash zero four four ITS surplus to technology recyclers LLC resolution 2025 dash zero four two fourth Street Festival resolution 2025 dash zero four seven Tuesday farmers market resolution 2025 dash zero four eight Saturday farmers market resolution 2025 dash zero four nine
- Banneker Block Party, Resolution 2025-050, Witchfest. Approved Public Improvement Bond Estimate for Woodburn Avenue Subdivision. Approved Service Agreement with Premier Painting for Facilities. Approved Service Agreement with Umphreys for Facilities. Approved Service Agreement with HFI for Plumbing for Facilities. Approved Service Agreement with HFI for HVAC for Facilities.
- Approved service agreement with soft touch moving for facilities approved service agreement with Bruce overhead door for facilities and approval of payroll. Do we have any items that need to be removed from the consent agenda. All right. Do we have any public comments on anything within the consent agenda. Seeing none. Is there a motion on the consent agenda.
- Tonight's meeting of June 18th 2025 and I second I will call the roll. Caron I Cox Deckard I motion passes. Next we have new business first under new business is approved change order packet 2 for Winslow Rogers resurfacing project. Again this is for the Winslow resurfacing project.
- The packet contains change order number four number five The first one change order number four is for additional linear foot of signposts. That was not originally part of the Project but we need to bring the linear foot in it was mismeasured. So we're just adding this signpost there The second one change order number five is a little bit more in depth They created a curb ramp
- and installed it per pro ag the contractors did and but with doing that the edge of the curb ramp was seven and a half inches higher than the road surface. So what we were doing is removing curb and gutter and actually lifting a inlet that's there as well to get a more gradual slope down farther to the south in this on the stands there at the stands and Rogers Road. This will give a nice smooth
- Elevation to the roadway and more and stuff just a jaunt right there. It'll smooth it out Milestone has agreed to take some of that work on themselves. The change order is simply for the city of Bloomington's part of this And I'm here for any oh, I'm sorry The additional charge was thirty six oh six and ten cents for both of those together Bring the new contract price to one million four hundred six thousand sixty seven thousand and ninety four cents again I'm here for any questions if need be
- Thank you. Questions on this item. Any public comments on this item. Seeing none is there a motion. I move that we approve change order packet 2 for Winslow Rogers resurfacing project and I second. I will call the roll. Caron I Cox Deckard I motion passes. Thank you.
- Next is approved road and lane closure for utility work for hub to development. Okay. Apologies. Kyle ball engineering.
- So reading sons is requesting some closures for the hub to development these closures include road closure on North Lincoln Street from the 1303 address to the 1355 address a road closure on North Washington Street from the 1311 address to the 1317 address and then a lane shift on the westbound lane of East 17th, so that would be adjacent to the 219 East 17th address and
- These are being requested to do some capping of the sanitary system So these wouldn't happen concurrently they would be staged. I believe working from Washington first and then to Lincoln and then finally to 17th Street And they are requesting these to occur on July 7th of this year to July 30th of this year so we would be looking at weekday closures for these and
- Happy to take any questions if there are any Thank you questions from the board Reopen for weekends. Yes. Yes, that's their intent to open nightly And you know if there's any street cut that they have there they're gonna fill them or cap them with a steel plate passable
- They're also working with the individual property owners to maintain access or make other arrangements for those tenants if there are any in those affected property areas and for the lane shift on 17th, does that mean Traffic is moving through just at a shifted angle or are they doing flagging or what are they doing with that? I know we need to get standard terms for these. So that'll be a lane closure. That would be flagged
- For both directions east and west. All right. Any other questions. Any public comments on this item. Is there a motion. I move that we approve road and lane closure for utility work for hub to development and I second. I will call the roll. Crone I Cox Deckard I motion passes. Thank you.
- Next is approved contract with even time for parking garages maintenance. Just good man parking parking garage manager. This contract is for a it's a service maintenance agreement with Evans time is for all the parking gate equipment in all garages. This will cover the equipment inspection software updates parts network support.
- And the PCI compliance support the amount is fifty eight thousand six hundred thirty three dollars and eighty four cents. Thank you. Questions on this item. Any public comments on this item. All right. Seeing none is there a motion. I move that we approve the contract with evens time for parking garage maintenance.
- And I second I will call the roll. Caron I Cox Deckard I motion passes. Thank you. Thanks. Next is a revocation of contract with wise building solutions for the installation of ADA ramps director. So this is a revocation of an award for the city of Bloomington Street division that we ordered to wise building solutions to do.
- Construction of 2788 ramps throughout the downtown and various locations we awarded at May 5th 2025 and it was determined in early June that the Contractor would not be able to perform the work under the contract on the original timeline that was agreed upon So we've mutually agreed with the contractor to revoke this award and request your approval that wrote revocation Thank you questions from the board on this item
- Any public comments on this item seeing none. Is there a motion. I move that we approve the revocation of contract with wise building solutions for the installation of 80 ramps. And I second. I will call the roll. Caron I Cox Deckard I motion passes next is approved contract with groomer construction for installation of 80 ramps.
- And let me just correct something I said and I said downtown in the last staff report for those ADA ramps They're actually not downtown. They're more on the south side and west side So this next contract to award to groomer construction is The same project that we did the relocation on when we did the original RFQ packets for this the we had
- Submissions from wise which we revoked groomer construction at ninety seven thousand four ninety three and twelve cents Milestone at one hundred and fourteen thousand two hundred ninety dollars and Weddell at a hundred and forty one thousand seven hundred forty one dollars and EMB paving did not provide a response so we're gonna
- We worked with the legal department to get approval to go with the secondary second best bid on this one and award this to groomer construction to do the twenty seven accessible ramps. And this is down on South Pine Meadows and Pinehurst Hoosier Court Hoosier Street and Walnut. Sunny Slopes Drive Berks and Kennedy mainly in the southwest quadrant of the city.
- So we request your approval in the amount not to exceed ninety seven thousand four hundred ninety three dollars and twelve cents for groomer construction Inc. Happy to answer any questions. Thanks. Questions from the board on this. Did groomer indicate that everything could be kept as was originally better than they have confirmed that their original bid would stand and that they can complete the work on a timeline that's acceptable to us. Great. Any public comments on this item.
- Is there a motion. I move that we approve the contract with groomer construction for installation of A.D.A. ramps. I second. I will call the roll. Caron I Cox Deckard I motion passes. Next we have approved amendment to resolution 20 25 dash 0 4 6 Bloomington Housing Authority block party. So this was a previously approved
- Right away special event for the family night out that BHA sponsors due to the weather which we all just experienced they have requested a reschedule to Friday. Normally this is included in the original application but it was an oversight in this application. So we're requesting approval to move it to Friday. Any questions from the board on this item. Any public comments on this item.
- Seeing none is there a motion. I move that we approve the amendment to resolution 2025 dash 0 4 6 Bloomington Housing Authority block block party. I second. I'll call the roll. Caron I Cox Deckard I motion passes. Next we have approved lane closure and sidewalk diversion for the main construction of the redevelopment of the Bloomington Convention Center. Kyle ball engineering again.
- So what our others is requesting several closures as part of the Bloomington Convention Center redevelopment The requested closures for phase one, which was going to be seven phases in total is a conversion of the southern eastbound lane of 3rd Street between Madison Street and College Avenue So that would be converted to a right turn only
- parking lane reservations on the east side of College Avenue between 3rd Street and Smith Avenue, closure of the southern eastbound lane of 3rd Street between College Avenue and Walnut Street, and then closure of the left turn lane along Walnut Street between 3rd Street and Smith Avenue. So these are being requested to place pedestrian diversions along the east side of College Avenue, south side of 3rd, and the west side of Walnut Street,
- This request is to accommodate site work necessary for the Bloomington Convention Center project. The traffic controls that they are requesting would be in place from January 27th of this year through January 23rd of 2026. And just for full disclosure, we do expect other permits for smaller closures that might be needed during this phase as well. But we'll tackle those as they come in. And then Andrew Sear.
- Oh, sorry, January 23rd of 2026 would be the end date, June of this year, 27th, sorry. Really wordy on this one. Andrew Shear, am I pronouncing that correct? Shear is here, he's the project manager for Whittle Brothers, and I believe he'll be presenting an overview of the entirety of the project, is that correct? Okay. Don't want to commit you to anything involuntarily. So he should be able to answer any detailed questions you might have. Thanks.
- Sorry Adam Wason Public Works I'll jump in here real quick before Andrew takes podium and just say that we've been working very closely with all of the partners in this project. What we've recognized is this is a.
- project about partnership. I've mentioned in several meetings recently you know my first meetings about Convention Center expansion date back to 2006 2007. We're finally at a point where this project is getting built and it involves a lot of partners involved city government involves county government involves the volunteer appointed
- Capital Improvement Board the C.I.B. It involves Whittle Brothers as the main general contractor involved Schmidt and Associates as the main architect and designer local firms like blood so rigor Cooper James on civil engineering and site work.
- So there's a lot of players in this. The C.I.B. also has an owner's rep company named J.S. held with staff that are assisting the C.I.B. So we've been really trying to all work together knowing that this is a complicated project that's going to have major impacts on the downtown. So thank you to Weddle and thank you to Bill Rigert and his team over at B.R.C.J. and everybody that was willing to get together and really hash out a lot of the details and who's going to be needed for communications going forward and
- So I'll turn it over to Andrew. He's gonna give just a high level what it's gonna look like over the next couple years as they build us So, thank you, Andrew. Yeah. Thank you Andrew Sherry project manager of what a brothers What you're seeing on the screen here is our phase one plan. This is basically our default MOT plan and
- It'll have again a lane closure of the turning lane on Walnut the southbound lane closure on 3rd Street or South southernmost lane on 3rd Street and then the parking areas over on college This will allow us to do our site demolition have our safety parameters with a five-foot walk around There are five different plans to be implemented throughout this project seven different phases. So a couple plans will line up and
- a couple different times. We'll have a couple different closures to South College for a connector from the existing building to the new building. We're trying to limit those for the detours that would be needed for that. But again, this would be our default, our default here. The college, or I'm sorry, the Walnut side theoretically should never change until the end of the project. Very, very limited over there. There will be a couple changes on Third Street.
- Potentially next summer to allow for some detector loops to be remediated Medians to change there'll be some work on the existing convention center sides some new curbs new sidewalks things like that that'll Have that down to a single lane But for the most part both lanes will be be open on South College, so again very broad view here
- But the most critical one is the one we see here. This is one that we want to implement at the end of this month after we break ground and then we won't have any changes until potentially January late January of twenty twenty six. And can you tell us what the total length of the project that you all are working with like. Yeah. So it's a two year project but six months of that will be in twenty twenty seven renovations to the existing convention center.
- The MOT plans that we see here will be a year and a half. So this should be done December 31st of twenty twenty six. And I know we had talked I think quite a bit at the last meeting about pedestrian walk arounds and that's implemented in this plan. So pedestrians will still be able to pass through the area.
- without much change. I'm curious about the left turn lane on Walnut. Is there anything special that we're going to do or we just you know traffic's going to turn left from that open line traffic. Well then we've had that configuration recently when we constructed the 4th Street parking garage where that lane was that left turn lane for northbound Walnut was closed and yes the
- Center or well second in from the second lane from the west western edge there would serve as a turn lane and a through lane. And then I was just going to add and that's to accommodate the walk around for the sidewalk that will be closed along Walnut. So there will be a lot of there will be several areas of the walk around being in the actual roadway.
- to accommodate all the pedestrian usage. And we did, we had a really good robust conversation about how important it is with the pedestrian facilities and making sure those are accessible at all times. Talked a lot about how, you know, we really need to keep the visually impaired, the mobility challenged with, as the focus of, you know, as these get implemented and everybody's on board to make sure
- We do everything we can. Talked a lot about how we have residents that will monitor this site for compliance with Title 12. And so everybody is on board to make sure we can do the best we can with this whole project. We talked a lot about football season, because last football season was kind of a big deal, and we expect that again. But the good news is that the one lane configuration of Southbound College will not occur during football season. So that's a plus.
- this year or next. Okay I know it's a little crazy to think about snow when it's supposed to be 95 degrees but if one of the lanes will be a pedestrian walk around
- Is the adjacent property owner responsible for clearing snow in that lane for pedestrians as if it was the sidewalk or is it the street crew who would be responsible. So with this right away permit so if there was snow build up in the pedestrian walk arounds that are required as part of this project that would be for the contractor or.
- CIB to cut, you know, so it would be a contractor responsibility at that point in time to keep those pedestrian facilities open So not the adjacent property owner to the sidewalk and not it's no longer street travel at that point Okay, and that would be part of the permit requirements and it's you know, we actually we spoke about snow because the The two-week period of the
- full closure of college that will come to you eventually, that request will come to you in a subsequent meeting, that's gonna be in the middle of January. So we'll be detouring college over to Rogers at that point in time, which requires, you know, we'll be cognizant of snowfall at that point in time and making sure that we're trying to accommodate the best we can. We also, just as an FYI to the board, are making sure that we are in very close and good communication with the Hopewell project as well.
- Good news is JS held as part of both projects right now. And so there would be we're going to make sure we are paying attention to the potential conflicts that could come with the Second Street reconstruction project that is forthcoming with a new signal and roadway improvements to Second Street. So making sure that if the detour to Rogers for the Convention Center project isn't going to detour to a closed road.
- We'll be thinking about those sorts of things as we move forward here. And then this is a city question. How are things going with the repair of the railing on the sidewalk up to the beeline. Not good. They're still waiting for the anchoring system for the kind of it has not been rebuilt yet. They're still we're still waiting on a final timeline of when
- some of the parts that are required for that repair actually get to the contractor. So they know it's a high priority. We've posted signage we've got all the detours in place but somebody keeps ripping down the signage that we put up explaining why it's not repaired yet. So yeah yeah because that'll help. You know once that is open when we have a lot happening there along the existing very cognizant. So trying. Yeah we're hoping.
- Yeah, please Chris jump on up yeah, you can just introduce yourself as well one thing I just wanted to communicate or Emphasize is that through this process we understand that it's gonna be inconvenient to a lot of people so we're gonna do our best to
- Use social media to push out notices when there would be traffic changes or any sort of modifications to the system. Also, make sure that we have proper signage for, you know, if there are concerns or complaints, communication needs to come in that the city is not getting inundated with those issues that they come to us first. If they pertain directly to the job site or the construction, our team will deal with it. If it's something that needs to go to the owner, whether it's CIP,
- Then we'll communicate that to JS held but we're gonna do our part to I think Adam said possibly use the city's Facebook page to push some of that stuff out We'll use what we have available We know that there are other publications that they could push out as well So we'll use the resources that are available as these changes come up to make sure that it's communicated clearly well in advance that way people aren't caught off guard and There's plenty of notice as this happens. I think it's important to
- At least we discussed that. Yep. How significant it will be. Yep. I spoke actually spoke with the C.I.B. chair John Weichard chair. I think it's his title and with Jess held about that today and they're hopefully going to suggest held that will hopefully assist with coordinating all that information so that all of the parties can disseminate it through the channels that they can. So we'll work through news releases media releases things like that. That's great. So we certainly.
- Encourage all city residents to follow city of Bloomington on social media Is there a suggestion that that we encourage people to follow well brothers jazz held some of those other entities as well or everything should funnel through we're working through the That right now on which pages we're gonna identify whether it's the Convention Center's Facebook page, you know Chamber Commerce DBI, you know downtown Bloomington, Inc We'll we'll identify as many of those and ask that our partners share the information as well. Great Thank you
- I'll work on the former communications director in me and try to draft draft up that plan. Yeah all those. Well that was pre social media. Thank goodness. Yeah yeah. Now there's lots of posts to draft. Yeah well I appreciate all the partners collaborating on this. It is a major project. It's an important project.
- It is one of those positive things that happens when you have a community that people want to visit so it's an exciting project and I'm looking forward to the continued collaboration to get through it as smoothly as possible, you know, of course there are going to be some some headaches and some hiccups here and there that we'll have to work through but I feel confident that with all of the partners involved We'll get through
- Get through that process and maintain a good partnership. Any public comments on this item. Seeing none is there a motion. I move that we approve the lane closure and sidewalk diversion for the main construction of the redevelopment of the Bloomington Convention Center. And I second. I will call the roll. Caron I Cox Deckard I.
- Motion passes. Next up we have staff reports and other business. All right. Adam Wason again public works director. Just make everyone aware right now. You know it's Wednesday June 18th about 5 58 p.m. We've had some storms roll through Bloomington and Monroe County. It looks as though Duke Energy's got about 5000 customers out on their outage map right now and
- Utilities District of Western Indiana has about a thousand out so major power outages throughout the area. Appreciate all the work of the linemen and emergency responders that I'm sure are out there trying to do the good work to get everybody back up and running. So a couple other quick notes for the board. Appreciate the conversation about the convention center a lot there. Want to note that we did with Grand Faloon and the special event there.
- I worked very closely with IU and Gerard and their team as they were making decisions about how to handle the weather that was coming in during the Grand Faloon. Unfortunately, they had to move that inside and limit attendance at the Busker Chumley, but overall response was that it went as well as it could, and people were still excited to be able to attend and see those amazing artists. So thanks to Cassie Orney and Gerard over at IU. Everybody was in good communication for that.
- And otherwise we have a busy summer of construction and paving and all the things going on. So had a really productive staff meeting this morning talking about a lot of things that we have going on. We'll head into budget season here in July and August. So we're going to have some trying times with the budgets and some cuts that are forthcoming. But we'll give the board an overview as we get a little closer to that. Happy to answer any questions if you have any.
- Thank you. All right. Next up is approval of claims. Are there any questions on the claims. Any public comments on claims. Seeing none. Is there a motion. I move that we approve claims this evening in the amount of four million one hundred eighteen thousand seven hundred twelve dollars and fifty six cents.
- And I second I will call the roll. Crone I Cox Deckard I motion passes and as there is nothing else on our agenda I will call for adjournment.