- Good evening folks Adam Wason public works director for the city of Bloomington. It is Tuesday, July 15th 2025 We are in the City Council chambers at the showers building 401 North Morton Street in Bloomington, Indiana On the agenda for tonight's meeting. There is a zoom link with a meeting ID and a passcode
- For any of the members that are for any members of the public that are attending via zoom There will be public comment opportunities after each of the agenda items If you'd like to offer a public comment You can use the raise hand function or the chat function in zoom link and we will get you unmuted in time to make those comments Otherwise, I will turn it over to Elizabeth Carone vice president of the Board of Public Works to run the meeting this evening
- I call to order tonight's meeting of the Board of Public Works for July 15 2025. I hope everyone is well today First on the agenda. We have messages from board members. Are there any messages from the board? All right moving on we have petitions and remonstrances If anyone has any comments on anything not on tonight's agenda, please feel free to either approach the podium
- For the public who is not here in council chambers or on zoom use the raise hand function or chat We'll let you know if anything changes But right now we have no members of the public in the room and we have no members of public on zoom So if that changes, we'll let you know. Otherwise public comment may be very limited this evening Moving on then to title six abatements first. We have 213 South Roosevelt
- My name is Joe strong. I'm one of the compliance officers for hand housing and neighborhood development we have Yes on May 14th June 18th and June 30th we issued notice as a violation for tall grass recording stopped Recording in progress We issued tickets for overgrowth
- grass taller than eight inches We are asking for a continuous abatement through May 14th 2026 I Was just wondering there are two warnings in the packet and then it went straight to a second violation What happened in the month between the first warning and the second warning? I?
- Was there any contact with the property owner? No, nobody has Contacted us. Nobody has been at the property that to my knowledge whatsoever, and I don't remember I don't know why I wrote two warnings typically right $50 fine and then a hundred and I Must not have remembered which way it was going. It's not always easy to keep track. No problem as we discussed yesterday There's no strict delineation the code that it has to be a first a second. That's right. I
- Okay, any public comments on this? Hearing none is their motion I move approval revolution resolution 2025 no, thank you Abatement I move approval of the continuous abatement for the property at 213 South Roosevelt second
- Motion and a second. I'll call the roll Roach. I grown I motion passes Next we move to 24 0 7 East 8th Street Okay on May 23rd, June 11th, June 18th and June 25th We issued notices violation at that property at 24 0 7 East 8th Street also for overgrowth and we are again seeking and permission for a continuous abatement through May 23rd
- 2026 2026 Questions from the public Is there a motion I Move approval of the abatement for the property at 2407 East 8th Street second With the second I'll call roll Roach. I Corone I motion passes. Thank you. Thank you. Next we move to 720 Southwest wood
- Mike Arnold from hand. This is a property we've written grass citations for May 5th, May 27th, June 4th, and June 23rd. Can you guys do pictures? This is a property that someone has mowed the front yard haphazardly
- And the backyard hasn't been mode and I've got pictures from today if you'd like to see them Yeah So we're asking for continuous abatement to last until May 5th 2026 It does it appears that the backyard has not been mode on when I did the drive-by today and
- And there's been no communication at all. No if the property owner no Any indication that the homes occupied it appears to be vacant All right public comments on this Seeing none is there emotion
- Move approval of the abatement for the property at 720 southwest wood and I second With two we will call the roll Roach. I grown. I motion passes. Thank you the final abatement 120 for East skylark court Hello, I'm Rebecca Davis a neighborhood compliance officer from the hand department I issued notice of violation at this property on
- June 13th, June 24th and July 1st for overgrowth I Have not had any communication with the owners According to the neighbors they have left they're not living there anymore So I am proposing for requesting a continuous abatement until June 13th 2026 Thank you
- Public comment on this item. All right, is there a motion? I Move approval of the payment for the property at 1204 East skylark court and I second I will call the roll Roach. I Caron I motion passes Next we'll move to the consent agenda on the consent agenda this evening resolution 2025-053 green acres sign toppers replacement
- resolution 2025-041 Pride Fest resolution 2025-051 Bloomerang Festival resolution 2025-054 best buddies friendship walk noise permit for city Bloomington utilities for stormwater inlet repair July 16 2025 to July 17 2025 and approval of payroll Are there any items that need to be removed from the consent agenda tonight?
- Questions on the consent agenda from the board Public comment on the consent agenda All right hearing none is there a motion I Move approval of the consent agenda for the meeting of July 15th 2025 and I second Call the roll Roach. I grown I motion passes Next we'll move on to new business
- First item of new business is to approve change order number two for the North Walnut Street sidewalk connection with SNJ Excavation and concrete. Hello Zack Rogers with engineering. So this is a contract that was awarded to SNJ excavation and concrete on November 4th 2024 in the amount of one hundred and forty thousand one hundred forty one thousand seven hundred seventy four dollars this change order would add seventeen thousand six hundred and eighty five dollars for additional work to remove a
- Elliptical corrugated metal pipe that's underneath Indiana University's driveway at this project This has been coordinated with Indiana University and they are going to reimburse the city for this extra work to be Done that would bring the total contract amount to one hundred fifty nine thousand four hundred fifty nine dollars Thank you questions from the board on this item So just just be clear so the
- change order would be for The city to pay additional money to the excavating company and then The university is reimbursing the city not the contractor. Well currently we're working with the controller's office So what I'll do is most likely send an invoice to Indiana University And get a check from them and then we will incorporate that into the project So we're trying to avoid paying upfront Versus just a reimbursement
- So I'm in the contract, but the money may not actually come from city funds, correct? Okay Great Any public comment on this item? All right, is there a motion I Move approval of change order number two for the north of Walnut Street sidewalk connection with Jay, excuse me SNJ excavation and concrete second
- I will call the roll Roche. Hi Caron. I motion passes Next we have approved the Grant Street permit extension request for the Poplar's development on East 7th Street Good evening Kyle ball engineering So FA Wilhelm is a requesting an extension of a currently approved sidewalk closure permit on Grant Street on the
- east side of Grant Street And they're requesting extension to the 25th of August of this year Pretty cut and dry have to take any questions we have though It's staff supportive of this request yes The juicy one will come next Okay public comment on this item All right, is there a motion
- approval of the Grant Street permit extension requests for the Poplar's development on 7th Street Second, I will call the roll Roach. I grown I motion passes Next on new business is to approve the Dunn Street permit extension request for the Poplar's development on East 7th Street So we have a kind of a mirror situation here
- So upon our discussions yesterday got in contact with Wilhelm on this request for the Western sidewalk on North Dunn Street adjacent to the Poplar's development project and They still wanted to request a longer extended period of time for that sidewalk to be closed did emphasize that we would not support that request and
- So for the time being they wanted to you know Just get something in place so they could get their ducks in a row and you know come back with a different plan so what they came back with was a Requesting extension of this sidewalk closure and metered parking reservation To August 25th the same as the Grant Street side of this year So just
- Around this one. So this originally yesterday they were asking for an extension all the way into the spring of 2026 Staff wasn't necessarily comfortable with that at this point in time They're gonna mirror the request for Grant Street out until August of 2025 in the meantime We will continue to work with Wilhelm until probably an August 18th ish meeting or so of the board to refine that pedestrian
- Walk-around That's the main concern right now is where we actually put the pedestrians in that detour, correct? So the concern with the original request was mostly just the duration Yeah, I think the clarification it was May of 26 that they were looking to have that so it's likely there will be another extension request coming it's how long that request will be for and how much we can compact that down to the Smallest amount of time that's actually needed. Is that fair? Yeah, very fair. I
- Thank you for that extra course work on that between yesterday's work session today and just one additional comment So I did verify that there's a contract in place for snow removal that FA Wilhelm is going to be doing During the winter months. Thank you Just one point of clarification on in the reports page 117
- When it's we're talking about the details of the extension it says the extension this August 25th 202 So do we need to Should it should I state it in the motion? Okay. Thank you All right any public comment on this issue Is there a motion I Move approval of the Dunstreet permit
- extension requests for the Poplar's development on East 7th Street through August 25th 2025 Second I will call the roll Roach. I her own I motion passes Next is approved order package with case construction for downtown alley renovations. I
- Adam waste on behalf of the Street Division of Public Works. So when we were doing our pre-excavation on the downtown alley project That's running between 4th and Kirkwood, Indiana and Grant. We discovered an unmarked gas line we then had to re-engineer some plans to get that
- Get the stormwater infrastructure that we were planning to put in changed in location and such So this change order is to provide all the labor equipment and materials to exact excavate the existing structure asphalt and dirt and hallway debris
- the old structure per the new plan and this is in the amount of $12,302 and now the total not to exceed amount for the entire project would be $176 thousand six hundred and twenty two dollars forty three cents request your approval Thank you questions from the board questions from the public All right, is there a motion
- I move approval of Change order package Order package change order package with case construction for downtown and alley renovations. Nice second. I will call the roll Roach. I Korone I motion passes Next is approved contract with milestone contractors for ADA ramps in multiple locations. I
- This is a service agreement with milestone contractors LP we sent an RF cube of a packet of RF requests for qualifications to several local firms for Repair construction repair or construction of 29 existing assets
- Accessible curb ramps curb sidewalk sections and asphalt patch as needed these new curb ramp locations will be on South Lincoln at Davis Dixie Dodds and first and then East Cottage Grove at North Dunn North Grant North Lincoln and North Washington the total amount the
- Results that we received from the RFQ packets had milestone contractors submitting a quote a price of one hundred and twenty one thousand eight hundred dollars groomer construction in the amount of one hundred and thirty eight thousand eighteen dollars EMB paving and the amount of one hundred eighty three thousand six hundred dollars and Weddle Brothers without a response we request that you Award the contract to milestone contractors in the amount of one hundred twenty one thousand eight hundred dollars
- If you could just educate me briefly I was under the impression that service agreements were for Undisclosed work work to happen in the future. Whereas this is some very specific Ramps and that just confused me
- So I think you're thinking about professional services possibly. Yeah, so professional services are a different classification of services that we can enter into contracts with firms for things maybe like architecture or consulting services I saw one for exterminating services. Yeah, so but this sir this this Man, they could just be considered a contract with milestone Thank you
- It's their public comment on this item Okay, is there a motion I Move approval of the contract of milestone contractors for ADA ramps and multiple locations. I second I will call the roll roach. I Korone I motion passes last on the new business agenda is to approve the contract with the HVAC split system and animal care and control and
- Alright, this is a mini split system. That's gonna do a better job of heating and cooling an individual room where we Do a lot of the veterinary type services down at the animal control care and control facility We received quotes from three contractors HFI Spartan Mechanical and Heflin Industries Heflin was the low at three thousand eighty two dollars and so we would request your approval to Move forward with the wording this contract to Heflin Industries
- Thank you questions from the board questions from the public All right, is there a motion I Move approval of the contract for HVAC split system at animal care and control. I Second I will call the roll Roach. I Caron I motion passes. I
- Next we'll move to staff reports and other business great Just want to call attention to some specific needs within the Public Works Department, but specifically at our animal care and control facility For members of the public that our animal welfare advocates need a new forever friend or would like to possibly volunteer and foster animals that are in our care at the facility we
- Currently at capacity
- We have a dedicated team of staff members that are on call and working 24 7 365 to make sure Animal welfare is something that we do well and we do it extremely well but at this time we are pretty stressed with our intake levels and Overall are the population we're serving the animal population. We're serving at the shelter It's also a good reminder to just remind the community about good pet ownership and stewardship of those animals
- Making sure that you know what we're what we're encountering is a lot of Individuals that are no longer able to care for their animals for a number of reasons
- whether it's cost age ability moving etc. But you know when we bring animals into the home that's the forever friend and we mean that and you know there are always extenuating circumstances but just want to highlight that responsible pet ownership is a very important aspect of the overall animal care and control activities of the city. But if you're in looking for that adoptable pet whether cat dog or
- Sometimes they have other ones down there, too Please think of the animal care and control facility for that and if you'd like to potentially volunteer as a foster or would consider Donating any of the items that they're always in need of please refer to their Facebook page or reach out at the shelter directly That's all we have today There are any questions on claims tonight
- Any questions from the public on claims? All right, is there a motion I Move approval of the claims for July 15th 2025 the amount of four million two hundred and forty six thousand three hundred and eighty seven dollars and Sixty-two cents. I will second that I'll call the roll roach. I Crone I motion passes and with that with nothing else on the agenda. I will call for adjournment. I
- Thank you.