- Good evening folks Adam Wason public works director for the city of Bloomington. It is September 9th
- 2025 5 30 p.m. We're here in City Council chambers at 401 North Morton Street in Bloomington There's
- a zoom link on the agenda for tonight's meeting. It has a meeting ID and a passcode For any members
- of the public that are joining us online if you are online and you would like to make a public comment
- this evening
- Under any of the agenda items, there will be an opportunity for that. We just ask that you use the raised
- hand or chat function to indicate your desire to leave that public comment with us. Otherwise, I will
- turn it over to Kyla Cox-Deckard, Board President, and thank you, Kyla.
- All right, thank you. I called to order this regular meeting of the Board of Public Works this Tuesday,
- September 9th of 2025. First up, we have messages from board members. Do we have any messages from the board?
- Seeing none. Next is petitions and remonstrances. This is the opportunity for anyone who would like
- to make a public comment about something that is not on the agenda to do so. If you are on Zoom, you
- can use the raised hand function or the chat function to let us know that you're interested in making
- a public comment. If you're here in person, you may approach the microphone. All right, seeing none.
- Next up we have the consent agenda.
- Under the consent agenda we have minutes for June 18th of 2025. Resolution 2025-068 Hoosier Hoops on
- Kirkwood. Resolution 2025-069 Jill Bierman 5K. Memorandum of understanding between the Redevelopment
- Commission, Board of Public Works, and Red Cross. Acceptance of right of way dedication from Catalan.
- Outdoor lighting service agreement with Duke Energy for North Adams Street between 7th Street and 10th Street.
- Outdoor lighting service agreement with Duke Energy for North Monroe Street and Cottage Grove Avenue.
- Outdoor lighting service agreement with Duke Energy for North Blair Avenue between West 11th Street
- and Christian Center Drive. Outdoor lighting service agreement with Duke Energy for West 6th Street
- between North Ritter Street and the Beeline Trail. Outdoor lighting service agreement with Duke Energy
- for West Patterson Drive between West 2nd Street and West 1st Street.
- Contract with park mobile resolution 2025 dash zero six six wrapped in love public art installation
- a service agreement with Pinsky law for drafting standard operating guidelines for Bloomington Fire
- Department and payroll Do we have any items that need to be removed from the consent agenda? I
- Public art installation to the new business just to go over some changes to that one since yesterday.
- All right, great Do we have a motion to move? Resolution 2025 dash zero six six wrapped in love our
- installation to new business. I move that we move resolution 2025 dash zero two six six wrapped in love
- public art installation from the consent agenda to new business
- All right, I will call the roll Caron. I broach Cox Deckard. I motion passes. So we've moved that item
- to new business Do we have any public comments on anything within the consent agenda? All right, seeing
- none is there a motion on the consent agenda I move that we approve the consent agenda for tonight's
- meeting of September 9th 2025 Second. All right. I will call the roll Caron. I roach I
- Hi Cox Deckard. I motion passes first under new business. We have resolution 2025-066 wrapped in love
- public art installation
- My name is Holly Warren. I'm the assistant director for the arts in the Department of Economic
- and Sustainable Development I can hear tonight to talk about wrapped in love So we recommend the approval
- of Middle Way houses annual wrapped in love program So this is a program in which Middle Way house
- Wraps trees that are in the public right-of-way with sweaters that have art designs on them And they
- also advertise their crisis hotline on a placard on each of the trees with a sweater so starting in
- 2023 the city began a partnership with wrapped in love because the city's
- policies aligned with the perspective of Middle Way House that folks deserve resources when they're
- in a crisis. And when that took effect, basically what that means is that all of the art and the globally
- recognized symbols on those sweaters, as well as any language either on the sweaters or on the placards,
- become government speech. And when that happens, that means that that speech is actually exempt from
- our art and the right-of-way
- So that means that any globally recognized symbols or language that are represented as part of this
- installation are
- Okay, so for all of the designs so many most of the designs that are coming back this year are designs
- from previous years There are four new designs this year that should be in your plaque in your packet
- Legal has reviewed all of those designs and said that they are they are permissible Aligning with city
- policy to be able to display them. So these sweaters will be Reinstalled beginning on September 15th
- through October 7th
- There will be a ribbon cutting ceremony for this year's sweaters at courtyard square on October 3rd
- And then the sweaters will be up on the trees through January 15th 2026 and that's when they'll all
- be de-installed And that's what I've got. I'm happy to answer any questions you have about this Thank
- you questions on this item The clarifying language Very much in line with
- Past policy and the city city policy. Thank you. Yeah, and we're grateful for legal for supporting us
- with that. Thanks I also don't have a question but a comment I was not here for the work session But
- just want to commend you on a very helpful presentation for that item. So thank you. Thanks Does it
- keep the tree And it's cute come on it's really for fashion At least worth a degree or two
- Any other questions from the board on this item? Any public comments on this item again, if you're on
- zoom and you'd like to make a comment You can use the raised hand function or the chat function and
- if you're in the room, you can approach the microphone All right seeing none is there a motion on this
- item I move that we approve resolution 2025 dash zero to six six wrapped in love public art installation second
- All right. We have a motion in a second. I will call the roll croon. I roach I Cox Deckard I motion
- passes. Thank you. Thanks Next we have change order six for Winslow Rogers resurfacing project with
- milestone contractors LP Jason Kerr with engineering Excuse me change order six for Winslow
- Rogers resurfacing project is a quality adjustment and
- Back in mid-july, there was a rain event which caused some erosion issues within the corridor down at
- the roundabout high Winslow and Rogers They were instructed by a certain date to put erosion control
- and matting Around the roundabout on the inside area. They are delayed today This is coming for for
- the quality adjustment, which is the deduction of the contract price of $200 that we charge for that one day
- of Missing erosion control with the deduction of the $200. It brings it to 1 million four oh five eight
- sixty seven dollars and ninety four cents Any questions on change order number six? Thank you questions
- from the board and Jason not necessarily a question about the change order But I believe I did drive
- through that intersection the day of the the rain incident Are there any?
- Long-term changes needed to get the roundabout to drain differently or drain better. No, they actually
- drain relatively decent There are some I want to say some inlet protection in place until the stabilization
- and the matting Basically for the vegetation to grow at least to 70 75 percent and then they can remove
- that which will assist with the drainage I don't think we're going to have a problem when that stability
- is grown in I think thank you quite well
- public comments on this item Seeing none is there a motion I move that we approve change order six for
- Winslow Rogers resurfacing project with milestone contractors LP Second all right. I will call the roll
- Caron. I roach I Cox Deckard I motion passes Next we have change order number seven for Winslow Rogers
- resurfacing project with milestone contractors LP and
- Again from engineering change order seven takes place at Somerset place and winter on Rogers Road at
- that point at the northwest corner there was a new curb ramp put in but the one was say the Graze behind
- that were relatively steep. So we're adding a
- Retaining curb to help hold that bank back and to keep any sediment from coming on to the new curb ramp
- This is approximately 28 linear foot of curb going in change order also adding three days to the overall
- contract duration with this change order number seven in addition of 35 31 dollars and 33 cents brings
- the grand total to 1 million 409 399 and 27 cents and
- It's just the addition of that curb retaining curb any questions. Thank you questions on this item Do
- we have any public comments Seeing none is there a motion I move that we approve change order 7 for
- Winslow Rogers resurfacing project with milestone contractors LP Second, all right. I will call the
- roll Korone. I I
- Roach I Cox Deckard I motion passes. Thank you. Thanks All right, next up we have micro mobility contract
- with bird for scooters and ebikes Good evening. I'm Jeff Jackson with ESD staff recommends you approve
- the Application to award a bird another annual licensed operate in city of Bloomington Yesterday I had one
- question about the ratio of e scooters to e bikes, there's Just a little over 58,000 trips on e scooters
- During in over the last year and just over 5,000 e bike trips. So about 9% are you bike trips? That's
- information provided by bird Thanks for that information are there questions from the board on this item I
- Apologize if this was discussed yesterday, I wasn't here for the work session But is there a reason
- that this is titled with bird for scooters and not scooters and ebikes? Are you talking about on the
- agenda in the actual resolution? Yeah, it's the item on the agenda. Let me look at the Resolution here
- Good question. Yeah, they're have a license for an e scooters and ebikes
- Are we approving the contract or the resolution? The application they submit has a signature page that
- bird signs and the resolution that you approve has a signature page for the Board of Public Works to
- sign Okay, and it's not on the agenda for the resolution but we can assume that that's part of the yeah,
- I think it's more of just the The wording that's always been used in the past. It was primarily a scooter based on
- Resolution but it does include the language in the resolutions and such as necessary to okay have the
- contract executed is the way I would Yep. Yeah the resolutions in the packet as well. Yeah, I see Okay,
- thank you One question that I had asked
- During the work session and just wanted a little bit more clarity. We had talked a bit about the discretion
- of the city specifically the Department of Economic and Sustainable Development to work with the Provider
- to adjust the number of deployed scooters And presumably e-bikes as well if that were an issue based
- on their ridership is there any
- or concerns about the ridership versus the number of vehicles like in the in the contract language it
- says That the operator shall deploy 700 vehicles and that ratio is 455 e scooters and 245 e bikes. So
- I'm just wondering are they Is the usage coming in at what the city? expects for that number on the
- fleet or is there any plan to adjust that the bird currently has
- 500 units deployed They're going to add another 200 by October 1st to get up to the required levels
- If any of the usage falls below a certain threshold we could ask them to reduce those levels given the
- fact that Less than two years ago. We had over 1200 units out there with three providers It doesn't
- seem likely that would occur, but we'll certainly stay on top of that
- First to that point we get
- Correct me if I'm wrong here Jeff. We get monthly reports on that usage and such we you know, there
- is that information exchange So if if by chance, you know, they have say the 700 full units here It's
- apparent that they're only being used 300, you know, we can see that information and make those requests
- I think to date we've just never had the need to actually make a request for reduction. Is that a fair
- way to say it? That's correct. Yeah, awesome the other point in the actual documentation for the resolution
- The resolution is title a share micro mobility devices So it's I think it's just more of the wording
- on the agenda that we'll make sure to use micro mobility instead of just scooters in the future Has
- there been any either increase or decrease in the number of You reports or other complaints
- about accessibility with scooters being left on the sidewalks. I couldn't tell you just
- Like absolutely if there's been an increase or a decrease I think My Use of the report system on a regular
- basis sees I would say I think I see less of them overall. Yes We also reviewed some of the fine data
- that we've got through throughout this year. We're still enforcing with parking enforcement something
- I had it pulled up a minute ago and I this quote
- But over 350 fines were issued since the beginning of the year this year. When staff sees improperly
- parked scooters, they issue the fines, the fines have been collected. They're tending to happen outside
- of the core of the downtown because of the corrals being successful. So my hope always was as we got
- the corrals built, we could focus more on the neighborhoods where we hear from the residents that are
- trying to walk on the sidewalks that we're encountering the things. I know there are still
- There are still violations occurring when we get to when we get word of them. We go and respond so but
- I couldn't tell you Exactly if the number of complaints that's gone up or down, but we could pull a
- report on that for sure To be making different downtown. Oh, absolutely. Yeah I mean you still see the
- random ones that are outside of a corral here or there but for the vast majority of the way that geofencing
- is working a lot less issue downtown and I would also say that I think
- a lot of the, well, I would, I think some of the instances of the cart, of the scooters not being in
- the corrals is not necessarily the end user that might have left it in the corral. It's once it's happened,
- once it's in the corral, it gets moved without being rented. Is the way I'd say that. Disrupted in some
- way. Yeah, whether it's, you know, late night tomfoolery or anything like that.
- Which never downtown never All right and other questions from the board on this item If the board doesn't
- have any other questions, I'll just make a general comment. I think I'm kind of excited I'm excited
- now that we have one vendor. We have one point of contact. We have you know You know when we had the
- three and the four vendors when we were first responding to this it was
- Very much that disruptive technology approach to everything. I think we've got a better handle on it.
- It's not perfect They still are out in public in traffic all the things but I think it's gotten better
- overall and I think with having the one vendor will still be able to even Fine-tune it make it better.
- They're talking about putting in new corrals that they're gonna be required to put in and thinking about
- location. So Hopefully, you know, we we continue to lessen those number of instances where they're causing
- an issue whether accessibility or otherwise
- One question I do typically ask is does the city feel satisfied with the level of safety information
- and safety events the bird is hosting or Disseminating among especially new riders. It's that time of
- year where we have a lot of new Residents, you know figuring out the scooters birds been very responsive the
- Safety requirements outlined in the package They show up to events when when requested and other times
- that they schedule themselves they give away free helmets and do demo rides or do training for the for
- the e-bikes knee scooters, so the other part of having one vendor is that they've been very responsive
- and both with responding the new reports and meeting their safety requirements and obligations and
- Good time of year to probably we'll make a request that they come in town here soon. Yeah Yeah, it's
- a good good time to and the weather has been so good. I would assume the ridership is high right now
- Any other questions All right any public comment on this item again if you're on zoom you can use the
- raised hand function or the chat function and if you're here in person you can approach the microphone and
- Seeing none. Is there a motion on this item? I move that we approve the micro mobility contract with
- bird for scooters and e-bikes Second. All right. I will call the roll Caron. I roach. I Cox Deckard.
- I motion passes. Thank you And I think we got our update on citywide fiber yesterday It sounds like
- repairs are being made at a pretty quick pace all in all
- Next up is approval of claims Do we have any questions on the claims? Any public comments on the claims
- Seeing none is there a motion I move that we approve claims this evening and the amount of one million
- eight hundred twenty seven thousand five hundred ninety six dollars and fifty six cents
- All right, I will call the roll Crohn I roach I Cox Deckard I Motion passes and seeing as we have nothing
- else on our agenda. I will call for adjournment Recording stopped