Good evening folks Adam Wason public works director for the city of Bloomington. It is September 9th
2025 5 30 p.m. We're here in City Council chambers at 401 North Morton Street in Bloomington There's
a zoom link on the agenda for tonight's meeting. It has a meeting ID and a passcode For any members
of the public that are joining us online if you are online and you would like to make a public comment
this evening
Under any of the agenda items, there will be an opportunity for that. We just ask that you use the raised
hand or chat function to indicate your desire to leave that public comment with us. Otherwise, I will
turn it over to Kyla Cox-Deckard, Board President, and thank you, Kyla.
All right, thank you. I called to order this regular meeting of the Board of Public Works this Tuesday,
September 9th of 2025. First up, we have messages from board members. Do we have any messages from the board?
Seeing none. Next is petitions and remonstrances. This is the opportunity for anyone who would like
to make a public comment about something that is not on the agenda to do so. If you are on Zoom, you
can use the raised hand function or the chat function to let us know that you're interested in making
a public comment. If you're here in person, you may approach the microphone. All right, seeing none.
Next up we have the consent agenda.
Under the consent agenda we have minutes for June 18th of 2025. Resolution 2025-068 Hoosier Hoops on
Kirkwood. Resolution 2025-069 Jill Bierman 5K. Memorandum of understanding between the Redevelopment
Commission, Board of Public Works, and Red Cross. Acceptance of right of way dedication from Catalan.
Outdoor lighting service agreement with Duke Energy for North Adams Street between 7th Street and 10th Street.
Outdoor lighting service agreement with Duke Energy for North Monroe Street and Cottage Grove Avenue.
Outdoor lighting service agreement with Duke Energy for North Blair Avenue between West 11th Street
and Christian Center Drive. Outdoor lighting service agreement with Duke Energy for West 6th Street
between North Ritter Street and the Beeline Trail. Outdoor lighting service agreement with Duke Energy
for West Patterson Drive between West 2nd Street and West 1st Street.
Contract with park mobile resolution 2025 dash zero six six wrapped in love public art installation
a service agreement with Pinsky law for drafting standard operating guidelines for Bloomington Fire
Department and payroll Do we have any items that need to be removed from the consent agenda? I
Public art installation to the new business just to go over some changes to that one since yesterday.
All right, great Do we have a motion to move? Resolution 2025 dash zero six six wrapped in love our
installation to new business. I move that we move resolution 2025 dash zero two six six wrapped in love
public art installation from the consent agenda to new business
All right, I will call the roll Caron. I broach Cox Deckard. I motion passes. So we've moved that item
to new business Do we have any public comments on anything within the consent agenda? All right, seeing
none is there a motion on the consent agenda I move that we approve the consent agenda for tonight's
meeting of September 9th 2025 Second. All right. I will call the roll Caron. I roach I
Hi Cox Deckard. I motion passes first under new business. We have resolution 2025-066 wrapped in love
public art installation
My name is Holly Warren. I'm the assistant director for the arts in the Department of Economic
and Sustainable Development I can hear tonight to talk about wrapped in love So we recommend the approval
of Middle Way houses annual wrapped in love program So this is a program in which Middle Way house
Wraps trees that are in the public right-of-way with sweaters that have art designs on them And they
also advertise their crisis hotline on a placard on each of the trees with a sweater so starting in
2023 the city began a partnership with wrapped in love because the city's
policies aligned with the perspective of Middle Way House that folks deserve resources when they're
in a crisis. And when that took effect, basically what that means is that all of the art and the globally
recognized symbols on those sweaters, as well as any language either on the sweaters or on the placards,
become government speech. And when that happens, that means that that speech is actually exempt from
our art and the right-of-way
So that means that any globally recognized symbols or language that are represented as part of this
installation are
Okay, so for all of the designs so many most of the designs that are coming back this year are designs
from previous years There are four new designs this year that should be in your plaque in your packet
Legal has reviewed all of those designs and said that they are they are permissible Aligning with city
policy to be able to display them. So these sweaters will be Reinstalled beginning on September 15th
through October 7th
There will be a ribbon cutting ceremony for this year's sweaters at courtyard square on October 3rd
And then the sweaters will be up on the trees through January 15th 2026 and that's when they'll all
be de-installed And that's what I've got. I'm happy to answer any questions you have about this Thank
you questions on this item The clarifying language Very much in line with
Past policy and the city city policy. Thank you. Yeah, and we're grateful for legal for supporting us
with that. Thanks I also don't have a question but a comment I was not here for the work session But
just want to commend you on a very helpful presentation for that item. So thank you. Thanks Does it
keep the tree And it's cute come on it's really for fashion At least worth a degree or two
Any other questions from the board on this item? Any public comments on this item again, if you're on
zoom and you'd like to make a comment You can use the raised hand function or the chat function and
if you're in the room, you can approach the microphone All right seeing none is there a motion on this
item I move that we approve resolution 2025 dash zero to six six wrapped in love public art installation second
All right. We have a motion in a second. I will call the roll croon. I roach I Cox Deckard I motion
passes. Thank you. Thanks Next we have change order six for Winslow Rogers resurfacing project with
milestone contractors LP Jason Kerr with engineering Excuse me change order six for Winslow
Rogers resurfacing project is a quality adjustment and
Back in mid-july, there was a rain event which caused some erosion issues within the corridor down at
the roundabout high Winslow and Rogers They were instructed by a certain date to put erosion control
and matting Around the roundabout on the inside area. They are delayed today This is coming for for
the quality adjustment, which is the deduction of the contract price of $200 that we charge for that one day
of Missing erosion control with the deduction of the $200. It brings it to 1 million four oh five eight
sixty seven dollars and ninety four cents Any questions on change order number six? Thank you questions
from the board and Jason not necessarily a question about the change order But I believe I did drive
through that intersection the day of the the rain incident Are there any?
Long-term changes needed to get the roundabout to drain differently or drain better. No, they actually
drain relatively decent There are some I want to say some inlet protection in place until the stabilization
and the matting Basically for the vegetation to grow at least to 70 75 percent and then they can remove
that which will assist with the drainage I don't think we're going to have a problem when that stability
is grown in I think thank you quite well
public comments on this item Seeing none is there a motion I move that we approve change order six for
Winslow Rogers resurfacing project with milestone contractors LP Second all right. I will call the roll
Caron. I roach I Cox Deckard I motion passes Next we have change order number seven for Winslow Rogers
resurfacing project with milestone contractors LP and
Again from engineering change order seven takes place at Somerset place and winter on Rogers Road at
that point at the northwest corner there was a new curb ramp put in but the one was say the Graze behind
that were relatively steep. So we're adding a
Retaining curb to help hold that bank back and to keep any sediment from coming on to the new curb ramp
This is approximately 28 linear foot of curb going in change order also adding three days to the overall
contract duration with this change order number seven in addition of 35 31 dollars and 33 cents brings
the grand total to 1 million 409 399 and 27 cents and
It's just the addition of that curb retaining curb any questions. Thank you questions on this item Do
we have any public comments Seeing none is there a motion I move that we approve change order 7 for
Winslow Rogers resurfacing project with milestone contractors LP Second, all right. I will call the
roll Korone. I I
Roach I Cox Deckard I motion passes. Thank you. Thanks All right, next up we have micro mobility contract
with bird for scooters and ebikes Good evening. I'm Jeff Jackson with ESD staff recommends you approve
the Application to award a bird another annual licensed operate in city of Bloomington Yesterday I had one
question about the ratio of e scooters to e bikes, there's Just a little over 58,000 trips on e scooters
During in over the last year and just over 5,000 e bike trips. So about 9% are you bike trips? That's
information provided by bird Thanks for that information are there questions from the board on this item I
Apologize if this was discussed yesterday, I wasn't here for the work session But is there a reason
that this is titled with bird for scooters and not scooters and ebikes? Are you talking about on the
agenda in the actual resolution? Yeah, it's the item on the agenda. Let me look at the Resolution here
Good question. Yeah, they're have a license for an e scooters and ebikes
Are we approving the contract or the resolution? The application they submit has a signature page that
bird signs and the resolution that you approve has a signature page for the Board of Public Works to
sign Okay, and it's not on the agenda for the resolution but we can assume that that's part of the yeah,
I think it's more of just the The wording that's always been used in the past. It was primarily a scooter based on
Resolution but it does include the language in the resolutions and such as necessary to okay have the
contract executed is the way I would Yep. Yeah the resolutions in the packet as well. Yeah, I see Okay,
thank you One question that I had asked
During the work session and just wanted a little bit more clarity. We had talked a bit about the discretion
of the city specifically the Department of Economic and Sustainable Development to work with the Provider
to adjust the number of deployed scooters And presumably e-bikes as well if that were an issue based
on their ridership is there any
or concerns about the ridership versus the number of vehicles like in the in the contract language it
says That the operator shall deploy 700 vehicles and that ratio is 455 e scooters and 245 e bikes. So
I'm just wondering are they Is the usage coming in at what the city? expects for that number on the
fleet or is there any plan to adjust that the bird currently has
500 units deployed They're going to add another 200 by October 1st to get up to the required levels
If any of the usage falls below a certain threshold we could ask them to reduce those levels given the
fact that Less than two years ago. We had over 1200 units out there with three providers It doesn't
seem likely that would occur, but we'll certainly stay on top of that
First to that point we get
Correct me if I'm wrong here Jeff. We get monthly reports on that usage and such we you know, there
is that information exchange So if if by chance, you know, they have say the 700 full units here It's
apparent that they're only being used 300, you know, we can see that information and make those requests
I think to date we've just never had the need to actually make a request for reduction. Is that a fair
way to say it? That's correct. Yeah, awesome the other point in the actual documentation for the resolution
The resolution is title a share micro mobility devices So it's I think it's just more of the wording
on the agenda that we'll make sure to use micro mobility instead of just scooters in the future Has
there been any either increase or decrease in the number of You reports or other complaints
about accessibility with scooters being left on the sidewalks. I couldn't tell you just
Like absolutely if there's been an increase or a decrease I think My Use of the report system on a regular
basis sees I would say I think I see less of them overall. Yes We also reviewed some of the fine data
that we've got through throughout this year. We're still enforcing with parking enforcement something
I had it pulled up a minute ago and I this quote
But over 350 fines were issued since the beginning of the year this year. When staff sees improperly
parked scooters, they issue the fines, the fines have been collected. They're tending to happen outside
of the core of the downtown because of the corrals being successful. So my hope always was as we got
the corrals built, we could focus more on the neighborhoods where we hear from the residents that are
trying to walk on the sidewalks that we're encountering the things. I know there are still
There are still violations occurring when we get to when we get word of them. We go and respond so but
I couldn't tell you Exactly if the number of complaints that's gone up or down, but we could pull a
report on that for sure To be making different downtown. Oh, absolutely. Yeah I mean you still see the
random ones that are outside of a corral here or there but for the vast majority of the way that geofencing
is working a lot less issue downtown and I would also say that I think
a lot of the, well, I would, I think some of the instances of the cart, of the scooters not being in
the corrals is not necessarily the end user that might have left it in the corral. It's once it's happened,
once it's in the corral, it gets moved without being rented. Is the way I'd say that. Disrupted in some
way. Yeah, whether it's, you know, late night tomfoolery or anything like that.
Which never downtown never All right and other questions from the board on this item If the board doesn't
have any other questions, I'll just make a general comment. I think I'm kind of excited I'm excited
now that we have one vendor. We have one point of contact. We have you know You know when we had the
three and the four vendors when we were first responding to this it was
Very much that disruptive technology approach to everything. I think we've got a better handle on it.
It's not perfect They still are out in public in traffic all the things but I think it's gotten better
overall and I think with having the one vendor will still be able to even Fine-tune it make it better.
They're talking about putting in new corrals that they're gonna be required to put in and thinking about
location. So Hopefully, you know, we we continue to lessen those number of instances where they're causing
an issue whether accessibility or otherwise
One question I do typically ask is does the city feel satisfied with the level of safety information
and safety events the bird is hosting or Disseminating among especially new riders. It's that time of
year where we have a lot of new Residents, you know figuring out the scooters birds been very responsive the
Safety requirements outlined in the package They show up to events when when requested and other times
that they schedule themselves they give away free helmets and do demo rides or do training for the for
the e-bikes knee scooters, so the other part of having one vendor is that they've been very responsive
and both with responding the new reports and meeting their safety requirements and obligations and
Good time of year to probably we'll make a request that they come in town here soon. Yeah Yeah, it's
a good good time to and the weather has been so good. I would assume the ridership is high right now
Any other questions All right any public comment on this item again if you're on zoom you can use the
raised hand function or the chat function and if you're here in person you can approach the microphone and
Seeing none. Is there a motion on this item? I move that we approve the micro mobility contract with
bird for scooters and e-bikes Second. All right. I will call the roll Caron. I roach. I Cox Deckard.
I motion passes. Thank you And I think we got our update on citywide fiber yesterday It sounds like
repairs are being made at a pretty quick pace all in all
Next up is approval of claims Do we have any questions on the claims? Any public comments on the claims
Seeing none is there a motion I move that we approve claims this evening and the amount of one million
eight hundred twenty seven thousand five hundred ninety six dollars and fifty six cents
All right, I will call the roll Crohn I roach I Cox Deckard I Motion passes and seeing as we have nothing
else on our agenda. I will call for adjournment Recording stopped