- All right good evening folks Adam Wason public works director for the city of Bloomington it is September
- 23rd 2025 5 31 p.m. We're here in City Council chambers We are it just for some reason will not come
- over I couldn't get it to come over the Sound but yes, it is recording I
- All right. So it's September 23 2025. This is the regular session of the Board of Public Works for this
- evening on the agenda that's posted online. There is a zoom link with a meeting ID and a passcode.
- for any members of the public that would like to join virtually. And as of right now, we have no members
- of public on the Zoom meeting. So I will turn it over to Board President Kyla Cox-Deckard, and we'll
- get started. Thank you. I call to order this regular meeting of the Board of Public Works this Tuesday,
- September 23rd of 2025.
- First on our agenda. We have opening of bids, but I believe we've completed the openings as of the work
- session There might be an update. It looks like later on in this meeting But we don't have any further
- bids to open at this time Next is messages from board members. Do we have any messages from the board
- this evening?
- Next, we have petitions and remonstrances. This is an opportunity for public comment on something that
- is not on our agenda this evening. So if any members of the public would like to make a public comment
- on something not on our agenda, now is the opportunity to do so. If you've joined us on Zoom, you can
- use the raised hand function or the chat function. And if you are here in person, you can approach the
- microphone. None on Zoom. Seeing none.
- Next we have the consent agenda under the consent agenda we have updated contract with tool design for
- the Rogers Madison Kinzer corridor study resolution twenty twenty five dash zero seven one mobile vendor
- loss Reyes Reyes tacos.
- Truck 1, resolution 2025-073, mobile vendor Los Reyes, Reyes Tacos, Truck 2. Outdoor lighting service
- agreement with Duke Energy for West 3rd Street between South Buckner Street and South Fairview Street.
- Outdoor lighting service agreement with Duke Energy for West Fountain Drive and North Adams Street.
- Outdoor lighting service agreement with Duke Energy for South Walker between West 1st Street and West
- 2nd Street.
- Outdoor Lighting Service Agreement with Duke Energy for West 9th Street between North Elm Street and
- North Fairview Street. Outdoor Lighting Service Agreement with Duke Energy for West 16th Street and
- North Monroe Street and payroll. Do we have any items that need to be removed from the consent agenda
- this evening? All right, do we have any public comment on anything within the consent agenda this evening?
- None on Zoom. All right, seeing none, is there a motion?
- I move that we approve the consent agenda for today's meeting of September twenty third twenty twenty
- five second. All right. I will call the roll. Caron I Roach I Cox Deckard I motion passes. Next we have
- new business.
- First under new business that we move one item up to the top of new business today We've got a staff
- member. I'd like to be able to get on his way Can we move number seven contract with American structure
- point for planning to the first item by chance? We can do that. Perfect. Thank you. Let's call forward
- contract with American structure point for planning Hello
- I'm the director of the Department of Planning and Transportation and we have put together a Received
- a proposal from American structure point which we've are Hoping to be able to accept wherein they will
- Conduct probably a six month plus study on our development services review processes So that's the way
- that we take in and review permits all different kinds of permits and anything having to do with development
- in the city it's
- We're the lead as the Department of Planning and Transportation. We're doing it very much in tandem
- with city of Bloomington utilities We sort of engage and intersect in a lot of points in our review
- of permits And then tangentially public works will be involved engineering department hand will be involved
- anybody that sort of touches our review processes They are a bit more complicated than they need to be
- There are more bottlenecks and I think redundancies than there need to be It is a very complicated process
- and we've never really looked comprehensively at best practices
- So we've enlisted an engineering and planning firm that has worked all over the country and is accustomed
- to doing this kind of work to help us review and make improvements to our processes. And then at the
- tail end of it, for two to three months afterwards, they are gonna be available essentially on call
- to help us in implementing their recommendations. So if ideas that they had were not able to put into
- place effectively, they'll be able to come back and help us do that.
- That's what you have in front of you. Questions from the board on this item. We're out of curiosity.
- Is this a process this contract going to be an internal only review or there be opportunities for member
- the members of the public to comment on the process.
- During the process, there will be outreach specifically to the development community. There'll be focus
- groups with engineers, surveyors, builders, developers, the people who are kind of our frequent fliers,
- filers who
- Intimately familiar with our faults and flaws I don't know that there's going to be an opportunity for
- the general public to comment There will be presentations in front of the planned Commission at the
- beginning and the end which will of course be in a public hearing But that would probably be the opportunity
- for non targeted comment Thank you Their comments from the board
- Questions I would just say I'm looking forward to this process and I think that This is a great opportunity
- for the city to serve the residents in this way. So appreciate this forward. Thank you All right, any
- public comments on this item? None on zoom Seeing none is there a motion I move that we approve the
- contract with American structure point for planning and
- Second. All right. I will call the roll Caron. I roach I Cox Deckard. I motion passes. Thank you. Thanks
- Next on our agenda is acceptance of public improvement bond for Baxter Village I'm Maria McCormick from
- engineering
- This is a request to accept the public improvement bond for the Baxter Village subdivision that is going
- in at 44 15 East Moores Pike. Questions from the board on this item. Any public comments on this item.
- None on zoom. Seeing none is there a motion.
- I move that we approve the acceptance or accept the public improvement bond for Baxter Village. Second.
- All right, I will call the roll. Caron. Aye. Roach. Aye. Cox Deckard. Aye. Motion passes. Thank you.
- Thanks. Next, we have approved lane and sidewalk closures and fee waiver for Duke Energy on West Second
- Street. Adam Wason on behalf of Kyle Baw. Kyle can answer any questions. He's in the room as needed.
- Hopefully she doesn't have any public comment Yeah, so Duke Energy is requesting lane shifts and sidewalk
- closures along West 2nd Street From November 3rd or sorry within the time frame of November 3rd to December
- 12th of this year so this work it would be taking place from Walker to Rogers and
- and it's part of the West Second Modernization Project. As part of this permit release, they have been
- asked to notify all the affected adjacent property owners. Bloomington Transit and Emergency Services,
- sorry, Emergency Services and MCCSC will be notified via the En-ROADS system. And happy to take any
- questions.
- We talked a little bit in the work session about the fee waiver. This is a request that's coming related
- to a city project. And so that's why. Yes. Sorry. Yeah. So very standard. Whenever we're asking them
- to move something like this we don't want to want them to incur any additional costs especially if it
- hinders the project. So any public comments on this item. None on Zoom.
- Seeing none. Is there a motion? I move that we approve the lane inside rock closures and fee waiver
- for Duke energy on West 2nd Street second All right. I will call the roll crown. I roach. I Cox Deckard.
- I motion passes. Thanks. Thank you Next up we have addendum to contract with Weddle Brothers for City
- Hall renovations Good evening, Adam Wason on behalf of JD borough our facilities director
- So we did some major renovations to several of the offices in City Hall this year to try to accommodate
- staff needs in both the legal and HR departments. We did that contract with Weddle Brothers and the
- original amount of one hundred sixty six thousand dollars after the entire project was completed. We
- had eleven thousand seven hundred sixty dollars in change orders. There was some change orders relating
- to the assistance of Disassembling some of the cubicles and moving those that weren't part of the original
- scope we had some additional painting and electrical work in the legal department and then we had identified
- a need for an additional fire alarm in the HR suite so total contract now is a hundred and seventy seven
- thousand seven hundred and sixty dollars and we have some staff members that are really thrilled with
- their new spaces, so that's good news, too Thank you questions from the board on this item
- Any public comments on this item. None on Zoom. Seeing none do we have a motion. I move that we approve
- the addendum to the contract with Weddell Brothers for City Hall renovations. Second. All right. I will
- call the roll. Caron I Roach I Cox Deckard I motion passes. Next we have change order number one to
- contract with Woods Electric for fire station three renovations.
- So I think we're going to have three very similar ones right in a row.
- And this is a contract amendment and it extends the contract dates for wood electric contracting for
- the renovation of fire station three. This is for two weeks and three days. And this was due to some
- issues with obtaining permits for the new electrical service in the timeline that we first expected.
- So this will extend it to a substantial completion. That was September 12th of 2025. Thank you.
- Questions on this item from the board. Any public comments on this item. None on zoom. Seeing none do
- we have a motion. I move that we approve change order number one to the contract with Woods electric
- for fire station three renovations. Second. All right. I will call the roll. Caron. I Roach. I Cox Deckard.
- I motion passes.
- Next we have change order number one to contract with building associates for fire station three renovations.
- All right. Same exact thing but this is for a different contractor building associates. So just extending
- their contract date to that September 20 12th 20 25 as well. That's an extension of two weeks and three
- days due to same issue with the last one with Woods Electric and ask for your approval.
- Any questions on this item? Any public comments on this item? None on zoom. Seeing none. Is there a
- motion? I move that we approve change order number one to the contract with building associates for
- fire station three renovations. All right. I will call the roll. Caron. I Roach. I Cox Deckard. I motion passes.
- Next is change order number one to contract with commercial services for fire station three renovations
- Trying not sound like a broken record, but like the last two this is just extending the contract date
- for two weeks and three days with a final substantial completion date of September 12th 2025 for commercial
- services on the fire station three project Thank you questions on this item Any public comments on this item
- None on zoom, but I would like to state I know that we discussed yesterday at the work session the difference
- between the change order and the contract amendment The staff reports do still say amendment But since
- we're signing the change order and not an actual amendment created by the city We did title them differently
- for to be read into the record as a change order for you Thank you
- I don't remember if I called for public comment, but I'm guessing we might have very thin public on
- hand. Lucy. It's not on zoom. Okay. All right. Seeing none. Is there a motion? I move that we approve
- change order number one to the contract with commercial services for fire station three renovations.
- Second. All right. I will call the roll crown. I Roach. I Cox Deckard. I motion passes.
- Next up we have staff reports and other business Oh, okay. Sorry. Sorry. All right. So just a correction
- from yesterday's bid opening with the downtown paving projects There was a couple discrepancies identified
- in the recorded bid amounts
- The total bid amount recorded for bidders incorrectly included unit pricing items that were not part
- of the lump sum scope of the project. So it reflect it resulted in some inflated bid totals that do not.
- Reflect what we were seeking there. So this this document and report corrects that official reading
- so the correct amount for ENB paving LLC for the downtown paving project would be four hundred and twenty
- five thousand two hundred and fifty dollars with the unit pricing removed and for milestone contractors
- five hundred and seventy two thousand eight hundred and fifty seven dollars fifty cents with the unit
- pricing removed we've let the bidders know of this and it just
- Insures consistency with the bid documents which specify a lump-sum format So just reading that into
- the record for everyone some other staff reports Busy days in Bloomington record weekend in Bloomington
- in a lot of ways Everything was downtown. Everything downtown was pretty much sold out big day up at
- the stadium with the Illinois game and
- Called an extra public work staff from time to time for different things just responding to the large
- crowds Had Kirkwood really looking good and cleaned up, but just recognizing that we've got several
- more big weekends coming ahead Got a couple of away games and then we've got homecoming on October 18th
- So we're really working with our partners over in athletics and at the university to Really make sure
- all those experiences are the best they can be One other big note
- That also involves our partners over at IU Athletics and with the university. We've got the big October
- 2nd event down on Kirkwood with IU Athletics for the men's and women's basketball. It's not a kickoff.
- It's like a launch to the season. Something similar to what Hoosier hysteria used to be. We've been
- reviewing those site plans further with all of our public safety partners. And we are actually going to
- approve a staff level closure of Dunn Street for the duration of the event and a few hours leading up
- to and after the event. So we with the way this is set up and expected crowds and the attention it's
- getting we just didn't find any way that we could keep Dunn open to traffic with public safety in mind.
- So we're going to do a detour at 7th in either direction.
- A soft closure at 6th with barricades.
- Closure with the bollards on done right near Hartzell's ice cream those bollards are actually set back
- closer to the alley behind the Von Lee and the bike shop there So that'll be the hard closure and that'll
- be for the duration of the event and During tear down as well Just didn't have we we felt that that
- was a very much prudent thing to do. So That is next Thursday night, October Yeah, next Thursday. Wow
- September is already almost over. So yeah, next Thursday, October 2nd, downtown on Kirkwood should be
- a lively evening celebrating our friends with Indiana men's and women's basketball. So South of Kirkwood.
- Yes. So yes, it'll be closed. It's one way there and we'll have barricades back at at like four Street
- to some people aren't making the wrong way. Turn down done.
- Well, actually done is closed between sixth and fourth. Yes. Yes. Sorry. I should have been more specific
- there. Yes The alleys and some things will accommodate some deliveries, but we'll be restricting any
- traffic on done there. Do you have approximate times? We're gonna try to make sure we get the office,
- you know office crew office staff out by five o'clock and such That's why we're doing the soft closure
- as well and keeping access to the alley behind the Von Lee and such Folks will still be able to get
- and head north on Indiana or if I think they're gonna probably push for about four or five o'clock on
- the done closure, so But yeah Trying some new stuff down on Kirkwood and we'll You know just big shout
- out to all the public safety partners both IU PD and BPD they got In a room again today to just really
- review the plans and this was a joint decision working very closely with IU athletics and their events team on
- with their private security and IEP D staffing the event and It could be a very lively night. So we're
- excited and look forward to it and Yeah Other than that last thing staff report wise you know, we've
- got we've had a lot of attention on the
- railing project near the convention center there. I am happy to finally report we had crews on site
- yesterday after they got rained out or we had crews on site today after being rained out yesterday.
- There was another product delay that we took to the highest levels of our contracted partners and their
- suppliers and they finally got everything delivered and are starting that work. So we're hopeful to
- see that back in
- That ramp back accessible to the public here within the next few weeks or so. So good news there. It's
- been long awaited project. And then last but not least we will have updates on our elevator projects.
- The Walnut Street elevator should be fully functional at this point in time and the Morton Street garage
- elevator should be coming online in a few weeks after many many months of delays with our contractor
- on that one. So we'll get a full report back to the board on those here in the coming weeks.
- Otherwise that's all I've got. Happy to answer any questions. Thank you. Any questions from the board.
- All right. Next up is approval of claims. Are there any questions on the claims. Do we have any public
- comments on claims. None on zoom.
- Is there a motion on the claims I move that we approve claims this evening in the amount of three million
- one hundred seventy three thousand seven hundred fifty four dollars and eighty five cents. Second.
- All right. I will call the roll. Caron I Roach I Cox Deckard I motion passes and seeing as we have nothing
- else on our agenda I will call for adjournment.