All right good evening folks Adam Wason public works director for the city of Bloomington it is September
23rd 2025 5 31 p.m. We're here in City Council chambers We are it just for some reason will not come
over I couldn't get it to come over the Sound but yes, it is recording I
All right. So it's September 23 2025. This is the regular session of the Board of Public Works for this
evening on the agenda that's posted online. There is a zoom link with a meeting ID and a passcode.
for any members of the public that would like to join virtually. And as of right now, we have no members
of public on the Zoom meeting. So I will turn it over to Board President Kyla Cox-Deckard, and we'll
get started. Thank you. I call to order this regular meeting of the Board of Public Works this Tuesday,
September 23rd of 2025.
First on our agenda. We have opening of bids, but I believe we've completed the openings as of the work
session There might be an update. It looks like later on in this meeting But we don't have any further
bids to open at this time Next is messages from board members. Do we have any messages from the board
this evening?
Next, we have petitions and remonstrances. This is an opportunity for public comment on something that
is not on our agenda this evening. So if any members of the public would like to make a public comment
on something not on our agenda, now is the opportunity to do so. If you've joined us on Zoom, you can
use the raised hand function or the chat function. And if you are here in person, you can approach the
microphone. None on Zoom. Seeing none.
Next we have the consent agenda under the consent agenda we have updated contract with tool design for
the Rogers Madison Kinzer corridor study resolution twenty twenty five dash zero seven one mobile vendor
loss Reyes Reyes tacos.
Truck 1, resolution 2025-073, mobile vendor Los Reyes, Reyes Tacos, Truck 2. Outdoor lighting service
agreement with Duke Energy for West 3rd Street between South Buckner Street and South Fairview Street.
Outdoor lighting service agreement with Duke Energy for West Fountain Drive and North Adams Street.
Outdoor lighting service agreement with Duke Energy for South Walker between West 1st Street and West
2nd Street.
Outdoor Lighting Service Agreement with Duke Energy for West 9th Street between North Elm Street and
North Fairview Street. Outdoor Lighting Service Agreement with Duke Energy for West 16th Street and
North Monroe Street and payroll. Do we have any items that need to be removed from the consent agenda
this evening? All right, do we have any public comment on anything within the consent agenda this evening?
None on Zoom. All right, seeing none, is there a motion?
I move that we approve the consent agenda for today's meeting of September twenty third twenty twenty
five second. All right. I will call the roll. Caron I Roach I Cox Deckard I motion passes. Next we have
new business.
First under new business that we move one item up to the top of new business today We've got a staff
member. I'd like to be able to get on his way Can we move number seven contract with American structure
point for planning to the first item by chance? We can do that. Perfect. Thank you. Let's call forward
contract with American structure point for planning Hello
I'm the director of the Department of Planning and Transportation and we have put together a Received
a proposal from American structure point which we've are Hoping to be able to accept wherein they will
Conduct probably a six month plus study on our development services review processes So that's the way
that we take in and review permits all different kinds of permits and anything having to do with development
in the city it's
We're the lead as the Department of Planning and Transportation. We're doing it very much in tandem
with city of Bloomington utilities We sort of engage and intersect in a lot of points in our review
of permits And then tangentially public works will be involved engineering department hand will be involved
anybody that sort of touches our review processes They are a bit more complicated than they need to be
There are more bottlenecks and I think redundancies than there need to be It is a very complicated process
and we've never really looked comprehensively at best practices
So we've enlisted an engineering and planning firm that has worked all over the country and is accustomed
to doing this kind of work to help us review and make improvements to our processes. And then at the
tail end of it, for two to three months afterwards, they are gonna be available essentially on call
to help us in implementing their recommendations. So if ideas that they had were not able to put into
place effectively, they'll be able to come back and help us do that.
That's what you have in front of you. Questions from the board on this item. We're out of curiosity.
Is this a process this contract going to be an internal only review or there be opportunities for member
the members of the public to comment on the process.
During the process, there will be outreach specifically to the development community. There'll be focus
groups with engineers, surveyors, builders, developers, the people who are kind of our frequent fliers,
filers who
Intimately familiar with our faults and flaws I don't know that there's going to be an opportunity for
the general public to comment There will be presentations in front of the planned Commission at the
beginning and the end which will of course be in a public hearing But that would probably be the opportunity
for non targeted comment Thank you Their comments from the board
Questions I would just say I'm looking forward to this process and I think that This is a great opportunity
for the city to serve the residents in this way. So appreciate this forward. Thank you All right, any
public comments on this item? None on zoom Seeing none is there a motion I move that we approve the
contract with American structure point for planning and
Second. All right. I will call the roll Caron. I roach I Cox Deckard. I motion passes. Thank you. Thanks
Next on our agenda is acceptance of public improvement bond for Baxter Village I'm Maria McCormick from
engineering
This is a request to accept the public improvement bond for the Baxter Village subdivision that is going
in at 44 15 East Moores Pike. Questions from the board on this item. Any public comments on this item.
None on zoom. Seeing none is there a motion.
I move that we approve the acceptance or accept the public improvement bond for Baxter Village. Second.
All right, I will call the roll. Caron. Aye. Roach. Aye. Cox Deckard. Aye. Motion passes. Thank you.
Thanks. Next, we have approved lane and sidewalk closures and fee waiver for Duke Energy on West Second
Street. Adam Wason on behalf of Kyle Baw. Kyle can answer any questions. He's in the room as needed.
Hopefully she doesn't have any public comment Yeah, so Duke Energy is requesting lane shifts and sidewalk
closures along West 2nd Street From November 3rd or sorry within the time frame of November 3rd to December
12th of this year so this work it would be taking place from Walker to Rogers and
and it's part of the West Second Modernization Project. As part of this permit release, they have been
asked to notify all the affected adjacent property owners. Bloomington Transit and Emergency Services,
sorry, Emergency Services and MCCSC will be notified via the En-ROADS system. And happy to take any
questions.
We talked a little bit in the work session about the fee waiver. This is a request that's coming related
to a city project. And so that's why. Yes. Sorry. Yeah. So very standard. Whenever we're asking them
to move something like this we don't want to want them to incur any additional costs especially if it
hinders the project. So any public comments on this item. None on Zoom.
Seeing none. Is there a motion? I move that we approve the lane inside rock closures and fee waiver
for Duke energy on West 2nd Street second All right. I will call the roll crown. I roach. I Cox Deckard.
I motion passes. Thanks. Thank you Next up we have addendum to contract with Weddle Brothers for City
Hall renovations Good evening, Adam Wason on behalf of JD borough our facilities director
So we did some major renovations to several of the offices in City Hall this year to try to accommodate
staff needs in both the legal and HR departments. We did that contract with Weddle Brothers and the
original amount of one hundred sixty six thousand dollars after the entire project was completed. We
had eleven thousand seven hundred sixty dollars in change orders. There was some change orders relating
to the assistance of Disassembling some of the cubicles and moving those that weren't part of the original
scope we had some additional painting and electrical work in the legal department and then we had identified
a need for an additional fire alarm in the HR suite so total contract now is a hundred and seventy seven
thousand seven hundred and sixty dollars and we have some staff members that are really thrilled with
their new spaces, so that's good news, too Thank you questions from the board on this item
Any public comments on this item. None on Zoom. Seeing none do we have a motion. I move that we approve
the addendum to the contract with Weddell Brothers for City Hall renovations. Second. All right. I will
call the roll. Caron I Roach I Cox Deckard I motion passes. Next we have change order number one to
contract with Woods Electric for fire station three renovations.
So I think we're going to have three very similar ones right in a row.
And this is a contract amendment and it extends the contract dates for wood electric contracting for
the renovation of fire station three. This is for two weeks and three days. And this was due to some
issues with obtaining permits for the new electrical service in the timeline that we first expected.
So this will extend it to a substantial completion. That was September 12th of 2025. Thank you.
Questions on this item from the board. Any public comments on this item. None on zoom. Seeing none do
we have a motion. I move that we approve change order number one to the contract with Woods electric
for fire station three renovations. Second. All right. I will call the roll. Caron. I Roach. I Cox Deckard.
I motion passes.
Next we have change order number one to contract with building associates for fire station three renovations.
All right. Same exact thing but this is for a different contractor building associates. So just extending
their contract date to that September 20 12th 20 25 as well. That's an extension of two weeks and three
days due to same issue with the last one with Woods Electric and ask for your approval.
Any questions on this item? Any public comments on this item? None on zoom. Seeing none. Is there a
motion? I move that we approve change order number one to the contract with building associates for
fire station three renovations. All right. I will call the roll. Caron. I Roach. I Cox Deckard. I motion passes.
Next is change order number one to contract with commercial services for fire station three renovations
Trying not sound like a broken record, but like the last two this is just extending the contract date
for two weeks and three days with a final substantial completion date of September 12th 2025 for commercial
services on the fire station three project Thank you questions on this item Any public comments on this item
None on zoom, but I would like to state I know that we discussed yesterday at the work session the difference
between the change order and the contract amendment The staff reports do still say amendment But since
we're signing the change order and not an actual amendment created by the city We did title them differently
for to be read into the record as a change order for you Thank you
I don't remember if I called for public comment, but I'm guessing we might have very thin public on
hand. Lucy. It's not on zoom. Okay. All right. Seeing none. Is there a motion? I move that we approve
change order number one to the contract with commercial services for fire station three renovations.
Second. All right. I will call the roll crown. I Roach. I Cox Deckard. I motion passes.
Next up we have staff reports and other business Oh, okay. Sorry. Sorry. All right. So just a correction
from yesterday's bid opening with the downtown paving projects There was a couple discrepancies identified
in the recorded bid amounts
The total bid amount recorded for bidders incorrectly included unit pricing items that were not part
of the lump sum scope of the project. So it reflect it resulted in some inflated bid totals that do not.
Reflect what we were seeking there. So this this document and report corrects that official reading
so the correct amount for ENB paving LLC for the downtown paving project would be four hundred and twenty
five thousand two hundred and fifty dollars with the unit pricing removed and for milestone contractors
five hundred and seventy two thousand eight hundred and fifty seven dollars fifty cents with the unit
pricing removed we've let the bidders know of this and it just
Insures consistency with the bid documents which specify a lump-sum format So just reading that into
the record for everyone some other staff reports Busy days in Bloomington record weekend in Bloomington
in a lot of ways Everything was downtown. Everything downtown was pretty much sold out big day up at
the stadium with the Illinois game and
Called an extra public work staff from time to time for different things just responding to the large
crowds Had Kirkwood really looking good and cleaned up, but just recognizing that we've got several
more big weekends coming ahead Got a couple of away games and then we've got homecoming on October 18th
So we're really working with our partners over in athletics and at the university to Really make sure
all those experiences are the best they can be One other big note
That also involves our partners over at IU Athletics and with the university. We've got the big October
2nd event down on Kirkwood with IU Athletics for the men's and women's basketball. It's not a kickoff.
It's like a launch to the season. Something similar to what Hoosier hysteria used to be. We've been
reviewing those site plans further with all of our public safety partners. And we are actually going to
approve a staff level closure of Dunn Street for the duration of the event and a few hours leading up
to and after the event. So we with the way this is set up and expected crowds and the attention it's
getting we just didn't find any way that we could keep Dunn open to traffic with public safety in mind.
So we're going to do a detour at 7th in either direction.
A soft closure at 6th with barricades.
Closure with the bollards on done right near Hartzell's ice cream those bollards are actually set back
closer to the alley behind the Von Lee and the bike shop there So that'll be the hard closure and that'll
be for the duration of the event and During tear down as well Just didn't have we we felt that that
was a very much prudent thing to do. So That is next Thursday night, October Yeah, next Thursday. Wow
September is already almost over. So yeah, next Thursday, October 2nd, downtown on Kirkwood should be
a lively evening celebrating our friends with Indiana men's and women's basketball. So South of Kirkwood.
Yes. So yes, it'll be closed. It's one way there and we'll have barricades back at at like four Street
to some people aren't making the wrong way. Turn down done.
Well, actually done is closed between sixth and fourth. Yes. Yes. Sorry. I should have been more specific
there. Yes The alleys and some things will accommodate some deliveries, but we'll be restricting any
traffic on done there. Do you have approximate times? We're gonna try to make sure we get the office,
you know office crew office staff out by five o'clock and such That's why we're doing the soft closure
as well and keeping access to the alley behind the Von Lee and such Folks will still be able to get
and head north on Indiana or if I think they're gonna probably push for about four or five o'clock on
the done closure, so But yeah Trying some new stuff down on Kirkwood and we'll You know just big shout
out to all the public safety partners both IU PD and BPD they got In a room again today to just really
review the plans and this was a joint decision working very closely with IU athletics and their events team on
with their private security and IEP D staffing the event and It could be a very lively night. So we're
excited and look forward to it and Yeah Other than that last thing staff report wise you know, we've
got we've had a lot of attention on the
railing project near the convention center there. I am happy to finally report we had crews on site
yesterday after they got rained out or we had crews on site today after being rained out yesterday.
There was another product delay that we took to the highest levels of our contracted partners and their
suppliers and they finally got everything delivered and are starting that work. So we're hopeful to
see that back in
That ramp back accessible to the public here within the next few weeks or so. So good news there. It's
been long awaited project. And then last but not least we will have updates on our elevator projects.
The Walnut Street elevator should be fully functional at this point in time and the Morton Street garage
elevator should be coming online in a few weeks after many many months of delays with our contractor
on that one. So we'll get a full report back to the board on those here in the coming weeks.
Otherwise that's all I've got. Happy to answer any questions. Thank you. Any questions from the board.
All right. Next up is approval of claims. Are there any questions on the claims. Do we have any public
comments on claims. None on zoom.
Is there a motion on the claims I move that we approve claims this evening in the amount of three million
one hundred seventy three thousand seven hundred fifty four dollars and eighty five cents. Second.
All right. I will call the roll. Caron I Roach I Cox Deckard I motion passes and seeing as we have nothing
else on our agenda I will call for adjournment.