- Good evening folks Adam Wason public works director for the city of Bloomington. It is November 18th
- 2025 5 30 p.m. Here in City Council chambers 401 North Morton Bloomington, Indiana On tonight's agenda
- for the regular session of the Board of Public Works. There is a zoom Meeting link with an ID and a
- passcode for any members of the public or petitioners that are online Looks like we've got a few folks
- mostly staff That'll be online this evening
- And if you are online and need to offer any type of public comment, you can do a raised hand function
- to let us know that you'd like to offer comment for any items on the agenda or during petitions
- in remonstrances. And otherwise I'll turn it over to board president Kyla Cox Deckard. Thank you. I
- call to order this regular meeting of the Board of Public Works this Tuesday November 18th of twenty
- twenty five. First up we have messages from board members. Do we have any messages from the board.
- I just really appreciate Director Wason sending crews out today to a potentially blocked intersection
- due to water. So thank you for you and all your crews. Lots of rain today. Very good. Thank you. Next
- up is appeals. We have a noise appeal at 702 East University Street.
- All right. It does not appear that the appellant for this case is online or in the room. This is an
- appeal of a noise violation at 702 East University Street. We have the officer that issued the noise
- appeal to officer Dorman issued the noise violation to Isabel.
- I'm not sure how to pronounce a lot Rigel R Y G I E L for a noise violation on October 25th shortly
- after midnight. And citation 3 6 9 9 7 was issued for a at 7 20 East. I think we have a typo on the.
- On the agenda it's a 7 or 2 but in the staff report it's a 720 and she was informed that the appeal
- would be heard at tonight's meeting. Basically her appeal stated that prior to the evening we spoke
- to all of our neighbors to let them know we'd be having a few friends over for Halloween and gave them
- a number in case our friends were too loud. We wanted to be respectful.
- No one reached out to us. We believe any unreasonable noise occurred as people were leaving to go out
- on Kirkwood If you have any questions for officer Dorman, he is here, but his report stated that he
- could hear it from a further distance away than city code allowed Thank you, are there questions from
- the board on this item I
- Sorry neither resident has popped up on zoom. No no questions. Seeing as we have no questions and this
- is an appeal. Is there a motion on this item. I move that we deny the noise appeal at 720 East University
- Street. Second. All right. We have a motion and a second. I will call the roll. I.
- Roach hi Cox Deckard. I motion passes That was the easiest one for officer Dorman in quite some time.
- I'm sure Thanks for being here. Thank you Next up we have petitions and remonstrances If we have anyone
- who would like to make a public comment about something not on our agenda Now is the opportunity to
- do so if you are on zoom You can use the raised hand function or the chat Function to let us know that
- you have a comment you would like to make and if you are in the room, you may approach the microphone
- Seeing none. Next is the consent agenda under the consent agenda. We have resolution twenty twenty five
- dash zero seven five. Who's your hot dogs. I'm sorry. Who's your dog's pushcart resolution twenty twenty
- five dash zero eight to the crepe outdoors resolution twenty twenty five dash zero eight three Ellie
- Mays smoked barbecue and payroll. Do we have any items that need to be removed from the consent agenda
- this evening.
- Do you have any public comments on anything within the consent agenda this evening. Seeing none is there
- a motion. I move that we approve the consent agenda for tonight's meeting of November 18th twenty twenty
- five. All right. I have a motion and a second. I will call the roll Caron. I Roach Cox Deckard. I motion
- passes. Next we have new business.
- First under new business is amendment one to engineering contract with resolution group for the crosswalk
- improvement project phase two This is a project that constructed crosswalks that improved crosswalks
- at four different locations around the city
- The contract in question is our construction inspection contract They're required to be on site anytime
- the contractor is doing work as well as doing a lot of paperwork for us Those contracts are set up hourly
- because they're The amount of time they spend is dependent on how the contractor sequences and how much
- they you know how much time they take so this is an amendment to increase that contract by
- It's an existing contract of sixty four thousand eight hundred dollars. It increases it by eighteen
- thousand eight hundred eighty six dollars and fifty six cents to a new total of eighty three thousand
- six hundred eighty six dollars and fifty six cents. We've been assured this will take us through the
- remainder of the projects would be the last contract amendment. Staff has reviewed and supports this
- amendment and I'd be happy to answer any questions. Thank you. Questions from the board on this item.
- a recent amendment that was talking about Closeouts of projects and since these are this is an hourly
- charge is it possible that they may not even use all those hourly funds it is it is possible that they
- won't I will say that this one because
- Because the actual construction work is complete and they're only to those closeout tasks now You know,
- they put together what I think is a pretty accurate estimate. So I would guess they'll use it all but
- you're correct It is feasible. They won't Thank you Any other questions from the board any public comments
- on this item Seeing none is there a motion I
- I move that we approve Amendment 1 to engineering contract with resolution group for the crosswalk
- improvement project phase 2. Second. All right. I will call the roll. Chrome. I broach. I Cox Deckard.
- I motion passes. Thank you. Thanks. Next is a word contract for 11th Street calming project with the
- end be paving. Jason Curve engineering.
- This project is 11th Street traffic calming between Maple Monroe Street and Maple Street project includes
- insulation of asphalt speed cushion signs and payment markings within that area. These were publicly
- open yesterday, November 17th at noon. Um, EMB payment was the lowest responsible, responsible and responsive
- bidder. The two bids were such EMB was at 38,495 credit and credit was at 92,440.
- Engineering does recommend awarding the contract EMB additionally with this construction work. There
- will be lane restrictions and possible road closure at the actual installation of the speed cushions
- The prep work they can pry flag around and such but the actual installation with the trucks being there
- but with ors and a couple other roads there should be detours not you know, not hampering anything and
- The construction time is 25 calendar days and we're trying to get this to where it's completed by July
- 31st, which is the beginning of next school year. So spring or summer is when this should take effect.
- Any questions? Thank you. Question about the bidding opening since we were not present. Did everything
- go smoothly? It actually went pretty smooth. Yes, I was able to pull up the screen and we were able
- to get the numbers
- Pretty quickly. So I apologize if there was any problems. I don't think there was per se though No,
- well, I'm sorry that I missed it, but appreciate you were able to get that done other questions on this
- item So this is the the same general area as the very last one. We just saw right as It's close in that
- area. It's on 11th Street again Monroe is there where the old 7-eleven was down to Maple Street heading
- toward the Fairview Railroad overpass so it's that stretch there
- Okay. Okay. And I guess that's it. And did this project come out of a conversation like a public input
- conversation about I believe there was no do you recall there was traffic call me a neighborhood traffic
- call me and it would have gone through the process. Yes. Right. Such as probably put it together correctly.
- Other questions. All right. Any public comments on this item. All right. Seeing none. Is there a motion.
- I move that we award the contract for 11th Street calming project with EMB paving. Second. All right.
- I will call the roll. Crone I Roach I Cox Deckard I motion passes. Thank you. Thanks.
- Next is cbu west second street project phase eight closures and noise variants Hi, uh, thanks all online
- Great. Thank you. Yep. We can hear you james. Uh, we've got zach here with um, Uh with engineering he'll
- just present the staff report real quick Okay, thank you Zach bell on behalf of kyle ball engineering
- field specialist
- City of Bloomington utilities is requesting approval for road and sidewalk closures As well as a noise
- permit associated with phases seven and eight of the West 2nd Street modern Modernization project between
- South College Avenue and South Walker Street These closures are needed to complete utility relocations
- and upgrades scheduled for completion by the end of the year phase seven will require a one-night closure
- of South Roger Street from West 2nd Street and
- To West 1st Street phase 8 will require a two-night closure of the north sidewalk and roadway of on
- West 2nd Street beginning at South Walker Street CBU has provided maintenance of traffic plans for all
- proposed work Actual closure dates will be weather-dependent CBU will issue public notices in advance
- of each phase to ensure proper notification That's it Thank you
- All right. Questions from the board on the notification checklist for effective property owners that
- says closure notice to be given via Office of the Mayor announcement. Is that a new on this one on this
- project with these road closures we've been actually doing news releases and putting them out through
- social media. Gotcha. Try to get extra attention on them. Okay. Thank you.
- And so as far as the question of date or the specifics on the closure I know we have some dates in here.
- Is it anticipated that those may change or do we think that those are definitely the dates. I would
- ask James his opinion on that. He could he could give you a better answer on that. Yeah. So we are still
- shooting for this Thursday closure but
- Probably with the weather we're going to push it to the the force I believe December 4th. There is one
- business there that performs surgeries on Thursdays and so we have to do it a Thursday night into Friday
- is is why we're asking for those dates. OK that makes sense.
- Well, I appreciate the effort to coordinate this for an evening as someone who had to do breathing exercises
- on my way here down Rogers at that very intersection Thank you for coordinating this for a less traffic
- time And I'm sure public safety is alerted to these potential closures and will be Through the in-road
- system. We've got a system where they
- Are able to interact online with it when the closures are taking place. Very good All right any public
- comments on this item Seeing none is there a motion I move that we approve the CBU West Second Street
- project phase eight closures and noise variants Second. All right. I will call the roll crown. I roach. Hi. Hi
- Coxdeckard I motion passes Next we have extension of lane and sidewalk closures for Duke Energy Zach
- Bell engineering field specialists again Duke Energy is requesting an extension of permitted lane and
- sidewalk closures on West 11th starting at West Fountain Drive and working East until Diamond Street
- this request is to accommodate the installation of 28 poles and relocation of overhead conductors and
- With approval, the new duration of the closures will be 40 to 50 working days. Sidewalks will reopen
- after each workday, except for a three to five day sidewalk closure at 903 West 11th. The traffic control
- would be in place from 1104 25 until approximately February 15th, 2025. Page Summers has supplied maintenance
- of traffic plans for all work.
- Questions from the board Is everything going okay with the project in general Extension so I was just
- curious if that we've had any issues that have come up that still need to be no issues just a scope
- expansion Kind of I would think in lapse of communication on
- Duke and their subcontractors part. So once they got out in the field they saw that the permit was issued
- wasn't correct. So they reached out and lucky luckily their two weeks extended until today. So if approved
- then they can continue. All right. That's great. All right. Any other questions.
- Any public comments. All right. Is there a motion. I move that we approve the extension of lane and
- sidewalk closures for Duke Energy. Second. All right. I'll call the roll. Caron I Roche I Cox Deckard
- I motion passes.
- Next up we have memorandum of understanding for public improvement bond for Kinza Ridge subdivision
- phase one. Hi Maria McCormick from engineering. This is a request for approval of an MOU between the
- Kinza Ridge subdivision group and the city of Bloomington and engineering.
- About the public improvement bond for phase one You approved a public improvement bond back in August
- This this mo you gives them credit for the infrastructure that they already have in the ground And gives
- them an automatic Reduction in their bond amount which will help with the carrying costs of the bond
- to help reduce development costs
- So the the infrastructure that is in the ground has been inspected as it has been going in And is acceptable.
- We obviously we haven't accepted it yet because everything is not complete But what has gone in has
- been accepted the water sanitary and storm They've been able to connect to the city's infrastructure and the
- They had the roadways in with the exception of the surface layer. They have all of the curves and gutters
- and the reason that there are two different bonds. If you look at I think it is exhibit a.
- you can see that there is an extension of Prow Road that continues above where most of phase one is,
- that is also included in phase one. They have not started on that work yet, so there is one bond for
- the entirety of that work, and that's the smaller of the two bonds, and then the larger of the two bonds
- is for the rest of that phase one work that has already been started.
- So it just it helps the developer out by reducing their initial cost of their bond and you know, then
- they don't have to come to us and do a bond reduction right away and it it it just helps make it more
- affordable for the developer in and they do have the infrastructure in and we have been inspecting it
- as it goes in.
- And they need to post these bonds to be able to record their secondary plats so that they can sell lots
- We do have Bill Evans, I believe the developer is available if you have any questions And the the agreement
- does also make it very clear that until final acceptance happens that the developer is responsible for
- Sanitation and snow removal services in the development
- And they have already provided those bonds. Questions from the board on this item. Any public comments
- on this item. Do we have a motion.
- Move that we approve the memorandum of understanding for public improvement bond for Kinzer Ridge subdivision
- phase one Second and I'll call the roll Caron. I roach. Hi Cox-Duckard. I motion passes. Thank you guys
- Board president. I just wanted to make a note the appellants from 720 East University did eventually
- they came online just a few minutes ago and
- So just wanting to let them know that their appeal was already heard that the appeal was denied by the
- board based on all the information Presented if they have more questions, they could call the office
- tomorrow Thank you All right, next up is sidewalk closure on East 9th Street for May and May properties
- Hello Zach Bell engineering field specialist Randy May is requesting a five-day sidewalk closure at
- 501 North Grant Street and
- This request is to accommodate driveway demo and installation work. The traffic control would be in
- place for five days between 11 19 and 11 30. Randy may has reviewed and agreed to the maintenance of
- traffic plan on file. Thank you. Questions from the board on this item.
- Any public comments on this item. Is there a motion. I move that we approve the sidewalk closure on
- East 9th Street for May and May properties. Second. All right. I will call the roll. Caron I Roach I
- Cox Deckard I motion passes.
- Next we have service agreement with Allison farms lawn and landscaping for right-of-way weed control
- Cassie horny public works for the service agreement We are recommending that we award this to Allison
- farms for right-of-way weed management So whenever we say that we're basically referring to like medians
- pedestrian islands side paths sidewalks throughout the city
- We did actually reach out to every vendor within kind of every county adjacent to Monroe that has a
- category six certification for industrial weed management to see if they'd be interested in this service
- agreement. We did receive two quotes from vendors, one of which we would also still award. They're just
- going through a vendor vetting process, but we're moving forward with Ellison Farms right now.
- This service agreement is not to exceed $30,000 and to run through 2026 with two optional one-year renewals
- The way you described that it sounded like this was a new type of contract one that hasn't been done
- before can you speak to that Jump in there
- I'm also happy to go ahead. Perfect. Some that's been on our list for quite some time. So we get a lot
- of feedback about just vegetation management in the right of way appearance wise trying to get those
- weeds that are growing up between the crack of the asphalt and the concrete. They're unsightly but they
- are super unwieldy to manage as well. We'll get out there and clean them up and two to three weeks later
- you come back by again and they're coming right through. So trying to do some more innovative not innovative
- but do more
- put more effort towards it into the future. We're going to be looking at seeing sealing those cracks
- differently with the pedestrian refuge islands trying to do different treatments try to really keep
- back the weeds from growing in the first place. But if there's a crack and there's any type of aggregate
- you'll get a weed. And I think I would just add that
- Part of the goal here is to also reduce the amount of manual maintenance time that we need crews to
- be out Doing that maintenance and this is a really good preventative measure That kind of increases
- safety by not having folks have to be in the road And yes efficiency. Yeah, and so this company would
- they Have a regular cycle or they is it an on-call sort of thing? How does that?
- Yeah, so there's like a pre-emergent kind of piece. So we'll basically mobilize with them in the spring
- to come up with a plan. Our current strategy, and this is new, but our current strategy is to work with
- Allison Farms in particular on kind of the arterials or the higher traffic roads. We are hoping to have
- another service agreement, like I said, with the other vendor that would also help us focus on maybe
- some of the other street classes.
- So our local streets and another so That that's the yeah the plan. Okay. Thank you Is the plan for the
- other contract to be about the same amount as well? So the city can use either contract up to 30 is
- it 30,000? Yeah, that's correct They're both 30,000 and we did put in our budget for next year a line
- item around kind of gateway maintenance as Adam said this has been kind of a priority for us and
- Any other questions from the board. Any public comments on this item. Seeing none is there a motion.
- I move that we approve the service agreement with Allison Farms lawn and landscaping for right of way
- weed control. Second. All right. I will call the roll. Caron I Roach I Cox Deckard I motion passes.
- Next, we have a service agreement with Rolling Suds for power washing in the right of way. Yeah, Cassie
- Rene Public Works. So this would be a contract with a vendor to focus on kind of high priority pedestrian
- sidewalks in the downtown, which would include Kirkwood from Indiana to Rogers. It would include College
- and Walnut from Kirkwood to 8th. And then in addition to that, the large walls
- That span under the beeline on 3rd Street between College and Madison gosh, I hope I got that. All right.
- Yes that one So those are those also need a good power washing. So that's what this contract is for
- Very good any questions from the board on this item I'm just curious Kirkwood tends to be pretty heavily
- traveled so
- When's the time to power wash sidewalks? I assume it's not in the middle of the night. Yeah, we and
- we put kind of a broad range in the scope of work that we're hoping to get this work done between now
- and the spring, but we're leaving it kind of open. So obviously not maybe the height of a football.
- Weekend, you know, that's not what we're gonna target and we'll do outreach with all the businesses
- We did also put in there that we do expect the contractor to work in the morning before lunch rush would
- occur And we would work with every single business along the way to make sure that you know We accommodated
- what needed to be accommodated. But yes, it's a busy area. Yeah, thank you Hence why it needs a power
- washing. Yeah
- Any public comments on this item. Seeing none is there a motion. I move that we approve the service
- agreement with rolling suds for power washing in the right of way. Second. All right. I will call the
- roll crown. I Roach. I Cox Deckard. I motion passes. Next we have a service agreement with trinket snow
- plowing for snow removal and ice removal.
- Nix Bagnolo Public Works facilities The service agreement is for snow and ice removal services public
- works on facilities and key locations throughout the city of Bloomington Quotes were solicited from
- many vendors throughout the county Similar to the process that Cassie described we put out a pretty
- broad net to anyone with a web presence or that we had word of mouth on
- Trico provided a competitive quote multiple vendors will be awarded service agreements for this particular
- service the broad idea here is to have a Several vendors that we can rely on in the event of a heavy
- snow event that is just more than the city is able to respond to
- Staff recommends awarding the service agreement to trinkle for an amount not to exceed $40,000 this
- agreement would run through 2026 with two optional one-year renewals Thank you questions from the board
- Just so I'm clear this is for the actual property so things like parking lots and sidewalks around the
- Buildings and things like that. Is that correct? Yeah, those are included. There's we sort of broke
- it down into four packages one sort of reflects the work that the street division would typically do
- so that would include roads and sidewalks and things one includes parking and Facilities so that would
- be areas like here at City Hall and the city-owned parking lots Another package is kind of what we called
- like the high priority network
- That would be like for example Walnut Street between like Winslow and Kinzer In the fourth package was
- for redevelopment Commission properties Okay, so that third package that would be an Attempt to supplement
- the work that the Street Department itself is doing. Okay, correct or for example this past February
- We had more snow than we knew what to do with. And so we were piling it up onto the sidewalks. This
- would kind of give us an insurance policy to get the snow off of the sidewalks and the streets.
- Thank you. Any other questions on this item. Any public comments on this item. None on them. All right.
- Seeing none is there a motion. I move that we approve the service agreement with Trinkle snow plowing
- for snow and ice removal.
- Second. All right. I will call the roll crown. I roach. I Cox Deckard. I motion passes. Thank you. Next
- we have service agreement with Allison Farms lawn and landscaping for snow and ice removal. I expect
- no public works facilities. The service agreement is for snow and ice remover services at public works
- on facilities and key locations throughout the city of Bloomington.
- Quotes were solicited from many vendors. Alison farms provided a competitive quote Multiple vendors
- will be awarded service agreements for this particular service staff recommends awarding this service
- agreement to Alison farms For not to see $24,000. This would run through 2026 with two optional one-year
- renewals Thank you questions on this item I
- Any public comments on this item. None seeing none. Is there a motion. I move that we approve the service
- agreement with Allison Farms a lawn and landscaping for snow and ice removal. Second. All right. I will
- call the roll. Crone I Roach I Cox Deckard I motion passes. Thank you. Thanks. Next up is staff reports
- and other business.
- Just wanted to bring attention to a few things we're heading into the holiday season. So we'll have
- some free parking in the downtown area try to Encourage folks to be shopping downtown. That'll be on
- the Friday after Thanksgiving as well as that following weekend and
- The Saturdays leading through December. So Another effort to try to help downtown. So that'll be kicking
- off next weekend I'll have canopy of lights downtown next Friday night after Thanksgiving. So just be
- busy busy otherwise
- Just noting we're trying to finish up our paving season and wrap up a bunch of our just general construction
- projects with paving and hoping we can get a little bit more time in to wrap that up and are also wrapping
- up a couple of our
- Some some work on some of our parking master plan study So we'll be getting a brief presentation to
- the board on that at some point and then our pavement and sidewalk condition Analysis that is all wrapping
- up here this fall as well So we'll be getting all that data and can present that out to you all and
- to the City Council and others Transportation Commission. So just a few updates there Good. Thank you
- All right. Next up is approval of claims. Do we have any questions on the claims. Any public comments
- on claims. All right. Seeing none. Is there a motion. I move that we approve claims this evening in
- the amount of one million four hundred forty five thousand nine hundred and twenty six dollars and zero
- cents. Second.
- All right. I will call the roll. Caron I Roach I Cox Deckard I motion passes and seeing as we have nothing
- else on our agenda I will call for adjournment.