Good evening folks Adam Wason public works director for the city of Bloomington. It is November 18th
2025 5 30 p.m. Here in City Council chambers 401 North Morton Bloomington, Indiana On tonight's agenda
for the regular session of the Board of Public Works. There is a zoom Meeting link with an ID and a
passcode for any members of the public or petitioners that are online Looks like we've got a few folks
mostly staff That'll be online this evening
And if you are online and need to offer any type of public comment, you can do a raised hand function
to let us know that you'd like to offer comment for any items on the agenda or during petitions
in remonstrances. And otherwise I'll turn it over to board president Kyla Cox Deckard. Thank you. I
call to order this regular meeting of the Board of Public Works this Tuesday November 18th of twenty
twenty five. First up we have messages from board members. Do we have any messages from the board.
I just really appreciate Director Wason sending crews out today to a potentially blocked intersection
due to water. So thank you for you and all your crews. Lots of rain today. Very good. Thank you. Next
up is appeals. We have a noise appeal at 702 East University Street.
All right. It does not appear that the appellant for this case is online or in the room. This is an
appeal of a noise violation at 702 East University Street. We have the officer that issued the noise
appeal to officer Dorman issued the noise violation to Isabel.
I'm not sure how to pronounce a lot Rigel R Y G I E L for a noise violation on October 25th shortly
after midnight. And citation 3 6 9 9 7 was issued for a at 7 20 East. I think we have a typo on the.
On the agenda it's a 7 or 2 but in the staff report it's a 720 and she was informed that the appeal
would be heard at tonight's meeting. Basically her appeal stated that prior to the evening we spoke
to all of our neighbors to let them know we'd be having a few friends over for Halloween and gave them
a number in case our friends were too loud. We wanted to be respectful.
No one reached out to us. We believe any unreasonable noise occurred as people were leaving to go out
on Kirkwood If you have any questions for officer Dorman, he is here, but his report stated that he
could hear it from a further distance away than city code allowed Thank you, are there questions from
the board on this item I
Sorry neither resident has popped up on zoom. No no questions. Seeing as we have no questions and this
is an appeal. Is there a motion on this item. I move that we deny the noise appeal at 720 East University
Street. Second. All right. We have a motion and a second. I will call the roll. I.
Roach hi Cox Deckard. I motion passes That was the easiest one for officer Dorman in quite some time.
I'm sure Thanks for being here. Thank you Next up we have petitions and remonstrances If we have anyone
who would like to make a public comment about something not on our agenda Now is the opportunity to
do so if you are on zoom You can use the raised hand function or the chat Function to let us know that
you have a comment you would like to make and if you are in the room, you may approach the microphone
Seeing none. Next is the consent agenda under the consent agenda. We have resolution twenty twenty five
dash zero seven five. Who's your hot dogs. I'm sorry. Who's your dog's pushcart resolution twenty twenty
five dash zero eight to the crepe outdoors resolution twenty twenty five dash zero eight three Ellie
Mays smoked barbecue and payroll. Do we have any items that need to be removed from the consent agenda
this evening.
Do you have any public comments on anything within the consent agenda this evening. Seeing none is there
a motion. I move that we approve the consent agenda for tonight's meeting of November 18th twenty twenty
five. All right. I have a motion and a second. I will call the roll Caron. I Roach Cox Deckard. I motion
passes. Next we have new business.
First under new business is amendment one to engineering contract with resolution group for the crosswalk
improvement project phase two This is a project that constructed crosswalks that improved crosswalks
at four different locations around the city
The contract in question is our construction inspection contract They're required to be on site anytime
the contractor is doing work as well as doing a lot of paperwork for us Those contracts are set up hourly
because they're The amount of time they spend is dependent on how the contractor sequences and how much
they you know how much time they take so this is an amendment to increase that contract by
It's an existing contract of sixty four thousand eight hundred dollars. It increases it by eighteen
thousand eight hundred eighty six dollars and fifty six cents to a new total of eighty three thousand
six hundred eighty six dollars and fifty six cents. We've been assured this will take us through the
remainder of the projects would be the last contract amendment. Staff has reviewed and supports this
amendment and I'd be happy to answer any questions. Thank you. Questions from the board on this item.
a recent amendment that was talking about Closeouts of projects and since these are this is an hourly
charge is it possible that they may not even use all those hourly funds it is it is possible that they
won't I will say that this one because
Because the actual construction work is complete and they're only to those closeout tasks now You know,
they put together what I think is a pretty accurate estimate. So I would guess they'll use it all but
you're correct It is feasible. They won't Thank you Any other questions from the board any public comments
on this item Seeing none is there a motion I
I move that we approve Amendment 1 to engineering contract with resolution group for the crosswalk
improvement project phase 2. Second. All right. I will call the roll. Chrome. I broach. I Cox Deckard.
I motion passes. Thank you. Thanks. Next is a word contract for 11th Street calming project with the
end be paving. Jason Curve engineering.
This project is 11th Street traffic calming between Maple Monroe Street and Maple Street project includes
insulation of asphalt speed cushion signs and payment markings within that area. These were publicly
open yesterday, November 17th at noon. Um, EMB payment was the lowest responsible, responsible and responsive
bidder. The two bids were such EMB was at 38,495 credit and credit was at 92,440.
Engineering does recommend awarding the contract EMB additionally with this construction work. There
will be lane restrictions and possible road closure at the actual installation of the speed cushions
The prep work they can pry flag around and such but the actual installation with the trucks being there
but with ors and a couple other roads there should be detours not you know, not hampering anything and
The construction time is 25 calendar days and we're trying to get this to where it's completed by July
31st, which is the beginning of next school year. So spring or summer is when this should take effect.
Any questions? Thank you. Question about the bidding opening since we were not present. Did everything
go smoothly? It actually went pretty smooth. Yes, I was able to pull up the screen and we were able
to get the numbers
Pretty quickly. So I apologize if there was any problems. I don't think there was per se though No,
well, I'm sorry that I missed it, but appreciate you were able to get that done other questions on this
item So this is the the same general area as the very last one. We just saw right as It's close in that
area. It's on 11th Street again Monroe is there where the old 7-eleven was down to Maple Street heading
toward the Fairview Railroad overpass so it's that stretch there
Okay. Okay. And I guess that's it. And did this project come out of a conversation like a public input
conversation about I believe there was no do you recall there was traffic call me a neighborhood traffic
call me and it would have gone through the process. Yes. Right. Such as probably put it together correctly.
Other questions. All right. Any public comments on this item. All right. Seeing none. Is there a motion.
I move that we award the contract for 11th Street calming project with EMB paving. Second. All right.
I will call the roll. Crone I Roach I Cox Deckard I motion passes. Thank you. Thanks.
Next is cbu west second street project phase eight closures and noise variants Hi, uh, thanks all online
Great. Thank you. Yep. We can hear you james. Uh, we've got zach here with um, Uh with engineering he'll
just present the staff report real quick Okay, thank you Zach bell on behalf of kyle ball engineering
field specialist
City of Bloomington utilities is requesting approval for road and sidewalk closures As well as a noise
permit associated with phases seven and eight of the West 2nd Street modern Modernization project between
South College Avenue and South Walker Street These closures are needed to complete utility relocations
and upgrades scheduled for completion by the end of the year phase seven will require a one-night closure
of South Roger Street from West 2nd Street and
To West 1st Street phase 8 will require a two-night closure of the north sidewalk and roadway of on
West 2nd Street beginning at South Walker Street CBU has provided maintenance of traffic plans for all
proposed work Actual closure dates will be weather-dependent CBU will issue public notices in advance
of each phase to ensure proper notification That's it Thank you
All right. Questions from the board on the notification checklist for effective property owners that
says closure notice to be given via Office of the Mayor announcement. Is that a new on this one on this
project with these road closures we've been actually doing news releases and putting them out through
social media. Gotcha. Try to get extra attention on them. Okay. Thank you.
And so as far as the question of date or the specifics on the closure I know we have some dates in here.
Is it anticipated that those may change or do we think that those are definitely the dates. I would
ask James his opinion on that. He could he could give you a better answer on that. Yeah. So we are still
shooting for this Thursday closure but
Probably with the weather we're going to push it to the the force I believe December 4th. There is one
business there that performs surgeries on Thursdays and so we have to do it a Thursday night into Friday
is is why we're asking for those dates. OK that makes sense.
Well, I appreciate the effort to coordinate this for an evening as someone who had to do breathing exercises
on my way here down Rogers at that very intersection Thank you for coordinating this for a less traffic
time And I'm sure public safety is alerted to these potential closures and will be Through the in-road
system. We've got a system where they
Are able to interact online with it when the closures are taking place. Very good All right any public
comments on this item Seeing none is there a motion I move that we approve the CBU West Second Street
project phase eight closures and noise variants Second. All right. I will call the roll crown. I roach. Hi. Hi
Coxdeckard I motion passes Next we have extension of lane and sidewalk closures for Duke Energy Zach
Bell engineering field specialists again Duke Energy is requesting an extension of permitted lane and
sidewalk closures on West 11th starting at West Fountain Drive and working East until Diamond Street
this request is to accommodate the installation of 28 poles and relocation of overhead conductors and
With approval, the new duration of the closures will be 40 to 50 working days. Sidewalks will reopen
after each workday, except for a three to five day sidewalk closure at 903 West 11th. The traffic control
would be in place from 1104 25 until approximately February 15th, 2025. Page Summers has supplied maintenance
of traffic plans for all work.
Questions from the board Is everything going okay with the project in general Extension so I was just
curious if that we've had any issues that have come up that still need to be no issues just a scope
expansion Kind of I would think in lapse of communication on
Duke and their subcontractors part. So once they got out in the field they saw that the permit was issued
wasn't correct. So they reached out and lucky luckily their two weeks extended until today. So if approved
then they can continue. All right. That's great. All right. Any other questions.
Any public comments. All right. Is there a motion. I move that we approve the extension of lane and
sidewalk closures for Duke Energy. Second. All right. I'll call the roll. Caron I Roche I Cox Deckard
I motion passes.
Next up we have memorandum of understanding for public improvement bond for Kinza Ridge subdivision
phase one. Hi Maria McCormick from engineering. This is a request for approval of an MOU between the
Kinza Ridge subdivision group and the city of Bloomington and engineering.
About the public improvement bond for phase one You approved a public improvement bond back in August
This this mo you gives them credit for the infrastructure that they already have in the ground And gives
them an automatic Reduction in their bond amount which will help with the carrying costs of the bond
to help reduce development costs
So the the infrastructure that is in the ground has been inspected as it has been going in And is acceptable.
We obviously we haven't accepted it yet because everything is not complete But what has gone in has
been accepted the water sanitary and storm They've been able to connect to the city's infrastructure and the
They had the roadways in with the exception of the surface layer. They have all of the curves and gutters
and the reason that there are two different bonds. If you look at I think it is exhibit a.
you can see that there is an extension of Prow Road that continues above where most of phase one is,
that is also included in phase one. They have not started on that work yet, so there is one bond for
the entirety of that work, and that's the smaller of the two bonds, and then the larger of the two bonds
is for the rest of that phase one work that has already been started.
So it just it helps the developer out by reducing their initial cost of their bond and you know, then
they don't have to come to us and do a bond reduction right away and it it it just helps make it more
affordable for the developer in and they do have the infrastructure in and we have been inspecting it
as it goes in.
And they need to post these bonds to be able to record their secondary plats so that they can sell lots
We do have Bill Evans, I believe the developer is available if you have any questions And the the agreement
does also make it very clear that until final acceptance happens that the developer is responsible for
Sanitation and snow removal services in the development
And they have already provided those bonds. Questions from the board on this item. Any public comments
on this item. Do we have a motion.
Move that we approve the memorandum of understanding for public improvement bond for Kinzer Ridge subdivision
phase one Second and I'll call the roll Caron. I roach. Hi Cox-Duckard. I motion passes. Thank you guys
Board president. I just wanted to make a note the appellants from 720 East University did eventually
they came online just a few minutes ago and
So just wanting to let them know that their appeal was already heard that the appeal was denied by the
board based on all the information Presented if they have more questions, they could call the office
tomorrow Thank you All right, next up is sidewalk closure on East 9th Street for May and May properties
Hello Zach Bell engineering field specialist Randy May is requesting a five-day sidewalk closure at
501 North Grant Street and
This request is to accommodate driveway demo and installation work. The traffic control would be in
place for five days between 11 19 and 11 30. Randy may has reviewed and agreed to the maintenance of
traffic plan on file. Thank you. Questions from the board on this item.
Any public comments on this item. Is there a motion. I move that we approve the sidewalk closure on
East 9th Street for May and May properties. Second. All right. I will call the roll. Caron I Roach I
Cox Deckard I motion passes.
Next we have service agreement with Allison farms lawn and landscaping for right-of-way weed control
Cassie horny public works for the service agreement We are recommending that we award this to Allison
farms for right-of-way weed management So whenever we say that we're basically referring to like medians
pedestrian islands side paths sidewalks throughout the city
We did actually reach out to every vendor within kind of every county adjacent to Monroe that has a
category six certification for industrial weed management to see if they'd be interested in this service
agreement. We did receive two quotes from vendors, one of which we would also still award. They're just
going through a vendor vetting process, but we're moving forward with Ellison Farms right now.
This service agreement is not to exceed $30,000 and to run through 2026 with two optional one-year renewals
The way you described that it sounded like this was a new type of contract one that hasn't been done
before can you speak to that Jump in there
I'm also happy to go ahead. Perfect. Some that's been on our list for quite some time. So we get a lot
of feedback about just vegetation management in the right of way appearance wise trying to get those
weeds that are growing up between the crack of the asphalt and the concrete. They're unsightly but they
are super unwieldy to manage as well. We'll get out there and clean them up and two to three weeks later
you come back by again and they're coming right through. So trying to do some more innovative not innovative
but do more
put more effort towards it into the future. We're going to be looking at seeing sealing those cracks
differently with the pedestrian refuge islands trying to do different treatments try to really keep
back the weeds from growing in the first place. But if there's a crack and there's any type of aggregate
you'll get a weed. And I think I would just add that
Part of the goal here is to also reduce the amount of manual maintenance time that we need crews to
be out Doing that maintenance and this is a really good preventative measure That kind of increases
safety by not having folks have to be in the road And yes efficiency. Yeah, and so this company would
they Have a regular cycle or they is it an on-call sort of thing? How does that?
Yeah, so there's like a pre-emergent kind of piece. So we'll basically mobilize with them in the spring
to come up with a plan. Our current strategy, and this is new, but our current strategy is to work with
Allison Farms in particular on kind of the arterials or the higher traffic roads. We are hoping to have
another service agreement, like I said, with the other vendor that would also help us focus on maybe
some of the other street classes.
So our local streets and another so That that's the yeah the plan. Okay. Thank you Is the plan for the
other contract to be about the same amount as well? So the city can use either contract up to 30 is
it 30,000? Yeah, that's correct They're both 30,000 and we did put in our budget for next year a line
item around kind of gateway maintenance as Adam said this has been kind of a priority for us and
Any other questions from the board. Any public comments on this item. Seeing none is there a motion.
I move that we approve the service agreement with Allison Farms lawn and landscaping for right of way
weed control. Second. All right. I will call the roll. Caron I Roach I Cox Deckard I motion passes.
Next, we have a service agreement with Rolling Suds for power washing in the right of way. Yeah, Cassie
Rene Public Works. So this would be a contract with a vendor to focus on kind of high priority pedestrian
sidewalks in the downtown, which would include Kirkwood from Indiana to Rogers. It would include College
and Walnut from Kirkwood to 8th. And then in addition to that, the large walls
That span under the beeline on 3rd Street between College and Madison gosh, I hope I got that. All right.
Yes that one So those are those also need a good power washing. So that's what this contract is for
Very good any questions from the board on this item I'm just curious Kirkwood tends to be pretty heavily
traveled so
When's the time to power wash sidewalks? I assume it's not in the middle of the night. Yeah, we and
we put kind of a broad range in the scope of work that we're hoping to get this work done between now
and the spring, but we're leaving it kind of open. So obviously not maybe the height of a football.
Weekend, you know, that's not what we're gonna target and we'll do outreach with all the businesses
We did also put in there that we do expect the contractor to work in the morning before lunch rush would
occur And we would work with every single business along the way to make sure that you know We accommodated
what needed to be accommodated. But yes, it's a busy area. Yeah, thank you Hence why it needs a power
washing. Yeah
Any public comments on this item. Seeing none is there a motion. I move that we approve the service
agreement with rolling suds for power washing in the right of way. Second. All right. I will call the
roll crown. I Roach. I Cox Deckard. I motion passes. Next we have a service agreement with trinket snow
plowing for snow removal and ice removal.
Nix Bagnolo Public Works facilities The service agreement is for snow and ice removal services public
works on facilities and key locations throughout the city of Bloomington Quotes were solicited from
many vendors throughout the county Similar to the process that Cassie described we put out a pretty
broad net to anyone with a web presence or that we had word of mouth on
Trico provided a competitive quote multiple vendors will be awarded service agreements for this particular
service the broad idea here is to have a Several vendors that we can rely on in the event of a heavy
snow event that is just more than the city is able to respond to
Staff recommends awarding the service agreement to trinkle for an amount not to exceed $40,000 this
agreement would run through 2026 with two optional one-year renewals Thank you questions from the board
Just so I'm clear this is for the actual property so things like parking lots and sidewalks around the
Buildings and things like that. Is that correct? Yeah, those are included. There's we sort of broke
it down into four packages one sort of reflects the work that the street division would typically do
so that would include roads and sidewalks and things one includes parking and Facilities so that would
be areas like here at City Hall and the city-owned parking lots Another package is kind of what we called
like the high priority network
That would be like for example Walnut Street between like Winslow and Kinzer In the fourth package was
for redevelopment Commission properties Okay, so that third package that would be an Attempt to supplement
the work that the Street Department itself is doing. Okay, correct or for example this past February
We had more snow than we knew what to do with. And so we were piling it up onto the sidewalks. This
would kind of give us an insurance policy to get the snow off of the sidewalks and the streets.
Thank you. Any other questions on this item. Any public comments on this item. None on them. All right.
Seeing none is there a motion. I move that we approve the service agreement with Trinkle snow plowing
for snow and ice removal.
Second. All right. I will call the roll crown. I roach. I Cox Deckard. I motion passes. Thank you. Next
we have service agreement with Allison Farms lawn and landscaping for snow and ice removal. I expect
no public works facilities. The service agreement is for snow and ice remover services at public works
on facilities and key locations throughout the city of Bloomington.
Quotes were solicited from many vendors. Alison farms provided a competitive quote Multiple vendors
will be awarded service agreements for this particular service staff recommends awarding this service
agreement to Alison farms For not to see $24,000. This would run through 2026 with two optional one-year
renewals Thank you questions on this item I
Any public comments on this item. None seeing none. Is there a motion. I move that we approve the service
agreement with Allison Farms a lawn and landscaping for snow and ice removal. Second. All right. I will
call the roll. Crone I Roach I Cox Deckard I motion passes. Thank you. Thanks. Next up is staff reports
and other business.
Just wanted to bring attention to a few things we're heading into the holiday season. So we'll have
some free parking in the downtown area try to Encourage folks to be shopping downtown. That'll be on
the Friday after Thanksgiving as well as that following weekend and
The Saturdays leading through December. So Another effort to try to help downtown. So that'll be kicking
off next weekend I'll have canopy of lights downtown next Friday night after Thanksgiving. So just be
busy busy otherwise
Just noting we're trying to finish up our paving season and wrap up a bunch of our just general construction
projects with paving and hoping we can get a little bit more time in to wrap that up and are also wrapping
up a couple of our
Some some work on some of our parking master plan study So we'll be getting a brief presentation to
the board on that at some point and then our pavement and sidewalk condition Analysis that is all wrapping
up here this fall as well So we'll be getting all that data and can present that out to you all and
to the City Council and others Transportation Commission. So just a few updates there Good. Thank you
All right. Next up is approval of claims. Do we have any questions on the claims. Any public comments
on claims. All right. Seeing none. Is there a motion. I move that we approve claims this evening in
the amount of one million four hundred forty five thousand nine hundred and twenty six dollars and zero
cents. Second.
All right. I will call the roll. Caron I Roach I Cox Deckard I motion passes and seeing as we have nothing
else on our agenda I will call for adjournment.