- I call to order this regular meeting of the Board of Public Works this Tuesday, December 16th of 2025.
- First, we have messages from board members. Do we have any messages from the board this evening? Just
- very quickly, I emailed about this for the board and the staff. The meeting is the week of January 12th.
- I will not be available at all for the work session.
- And I'm highly unlikely to be available for the regular meeting on the 13th if I am it'll be virtually
- and then I just found out this afternoon that I'm not available for the Monday December 29th meeting
- But I think both Elizabeth and I are available for the 29th meeting and that's the last meeting of the
- year to do payroll and claims hopefully only in a very short meeting
- Yeah, yeah, yeah, so we'll work from that and go from there, but appreciate the heads up and thank you
- You're one of the very few boards that meets every other week instead of once a month. So Duly noted
- that your the service you guys put in is pretty tremendous. So, thank you The other messages from the
- board Seeing none
- Next up is appeals. We have noise appeal for 2036 North Walnut Street apartment D 14 So this is a noise
- appeal for 2036 North Walnut Street this occurred on
- November 7th around 2 30 in the afternoon with noise citation 4 2 7 8 4 that was issued to Evan Smith
- the resident of 20 36 North Walnut Street building a unit D 14 and that was done with by officer Cameron
- Wells and John Hofmeister looks like we have both officers in attendance and
- And then the resident did appeal and in his appeal, he did admit that he was creating the noise, trying
- to teach his roommate how to DJ. And so we are requesting that you uphold the violation and we have
- both the officers present. We have Enidina from City Legal to answer questions and does it look like
- Mr. Smith entered online at all?
- And the opponent is not here in person or online. He was made aware of date time all the logistics for
- this meeting. So we would ask that you uphold the violation and deny the appeal. And we're here to answer
- any questions. Thank you. Are there questions from the board on this item. I just want to confirm.
- officers was there a noise violation called in about this area or you You approached this apartment
- because you were in the neighborhood for another Issue so officer one of the officers if you could just
- come to the mic and state your name And then could you restate your question? I think it was a little
- hard to hear Officer Cameron Wells of the Bloomington Police Department Receive or to dispatch receive a
- Call about a complaint at this address in this apartment Yes appeal says that you were with an edit
- you were in the area at another call We did receive three separate calls about the noise However, we
- were also in the apartment complex dealing with another issue at hand While these were being called
- in and while the noise was going on Any other questions from the board
- Our appellant has not joined Okay Is there a motion on this item I Move that we deny the noise appeal
- at 2036 North Walnut Street apartment D 14 Second all right. We have a motion in a second. I will call
- the roll Caron Roach. I Cox Deckard. I motion passes. I
- Next we have petitions and remonstrances. If anyone has a public comment about something not on the
- agenda this evening, now is the opportunity to make that comment. If you are online, you can use the
- chat function or the raised hand function to let us know you'd like to make a comment. If you are here
- in person, you're welcome to approach the microphone. None on Zoom.
- Seeing none. Next we have the consent agenda under the consent agenda are the minutes for October 7th
- of 2025 minutes for October 21st of 2025 resolution 2025 dash zero eight for bloom pantry India for
- in apps service agreement with Laura Soto DBM CBA for in shelter veterinary services.
- Twenty twenty six center stone cooperative agreement with city of Bloomington parks and recreation and
- city of Bloomington public works contract amendment number one for on call geotechnical engineering
- with Patriot engineering extension of permitted alley closure for service master at 205 East Kirkwood
- sidewalk and meter parking closure on South Dunn Street for F.A. Wilhelm and payroll.
- Do we have any items that need to be removed from the consent agenda this evening? Seeing none. Are
- there any public comments on anything within the consent agenda this evening? None on zoom. Seeing none.
- Is there a motion on the consent agenda? I move that we approve the consent agenda for tonight's meeting
- of December 16th, 2025. Second. All right. I will call the roll.
- Roach I Cox Deckard I motion passes Next we have new business first under new business is LPA consulting
- contract with HNTB, Indiana Inc for construction engineering services for high street intersection
- modernizations and multi-use path project Jason with engineering
- This project will construct a multi-use path on the east side of High Street from Arden Drive up to
- Hunter Avenue and modernize two existing Traffic signals within the project limits project of program
- in the MPO tip to utilize federal funding HH ntb Indiana Inc was selected to perform construction engineering
- services as the top scoring firm in response to a request for proposals and
- The contract is set at a not to exceed amount of $264,226. Billing for this work will be based on actual
- hours spent on inspection services and a future amendment may be necessary to increase the contract
- total. And just information, tree removal and utility relocation is expected to begin in 2026 and the
- project construction primarily should occur the following year of 2027. Any questions? Thank you.
- Thank you. Questions from the board?
- Any public comments on this item? None on zoom. All right. Seeing none. Is there a motion? I move that
- we approve the LPA consulting contract with HNTB Indiana Inc for construction engineering services for
- the high street intersection modernizations and multi-use path project. Second. I won't ask for any
- clarifications on that motion. All right. We have a motion in a second. I will call the roll. Caron. I Roach.
- I Cox Deckard I motion passes. Thanks. I just want to make a quick clarification about the noise appeal
- as I just so we'll need to correct the staff report and the minutes in the staff report it says it was
- two thirty in the afternoon and Adina just clarified to me that it was that the officers wrote the report
- with military time and so it was actually two thirty in the morning.
- It was not 2 30 in the afternoon like we thought all along So we will correct that in the staff report
- and in the minutes to make sure it's reflected that it was 2 30 a.m. And that they did receive some
- complaints. Those were in the CAD notes We didn't know that the complaints had come in either So we'll
- clarify that in our staff report and make sure the record reflects that because I think that's a pretty
- big detail to notice in a noise violation So thank you Thanks for that clarification
- Next up is change order package number one for Hopewell West for Crider and Crider Hello Zach Rogers
- was an engineering department This is change order package one for Hopewell West with Crider and Crider
- This project was awarded a Crider and Crider on July 1st at the board meeting for amount of 1 million
- six hundred and
- six hundred eighty seven thousand three hundred eighteen dollars and eighty five cents the board has
- previously approved change orders totaling a hundred and fifty three thousand four hundred and forty
- four dollars resulting in a current authorized amount of one million eight hundred and forty thousand
- seven hundred sixty two dollars and eighty five cents this package is brought will result in additional
- fifty one thousand six hundred thirty two dollars and fifty cents to the contract
- Revised total contract amount would be $1,892,369.05. This change order package includes four change
- orders. The first change order is a manhole sanitary structure on Jackson. Sod added to a ditch for
- stabilization. Additional conduit to protect the new Jackson Street. This was put in for Duke Energy.
- And then there was some discrepancy between the plan and schedule pay items.
- I'm happy to go into detail if you have any question on this Questions from the board Any public comments
- on this item Seeing none is there a motion I move that we approve the change order package number one
- for Hopewell West for Crider and Crider Second, I will call the roll Caron. I roach I
- Cox Deckard I motion passes Next we have contract with DC Construction Services Inc for Jefferson Street
- sidewalk project As engineering department project manager Jefferson Street project between 8th Street
- and 10th Street Was is I'm sorry
- I had a hard time yesterday, I'm having a hard time today reading. So this project was publicly opened
- at the December 1st, 2025 board meeting. The lowest responsible and responsive bidder is DC Construction
- Services Incorporated at $238,278.50.
- engineering recommends awarding the contract to DC construction services and I did want to clarify because
- we did have a question yesterday. This is council sidewalk funds not CCMG not CDBG council sidewalk
- funds. Mm-hmm
- an extra note here too. We had a coordination meeting with our colleagues over at Indiana University
- facilities and capital projects this afternoon. This project and the Union Street crosswalk project
- was discussed in terms of the coordination that will be involved. The crosswalk project will have a
- closure of union for about a two week period during
- The summer break. So we'll make sure we're coordinating that with any lane closures or potential closures
- that would be affiliated with the North Jefferson Street sidewalk project. But both projects are requiring
- close coordination with IU. They have a lot of adjacent property to it or doing rights of entry things
- like that with their team as we would normally do. So that's taking place as well. Questions from the board.
- We have a couple contracts with D.C. construction services. Has the city been contracting with D.C.
- construction services in the past. These are our first contracts with D.C. We've done some some of our
- own research checked with a couple of references. IU has actually used them in Indianapolis at their
- IU Indy campus. What what we've learned from their website and some research we've done is that
- Started off as a small seal coating company by a 16 year old who now 20 some years later has a pretty
- large nationwide DC contracting firm. They have, they list a lot of contracts with major retailers for
- parking lot maintenance and striking. So Lowe's, Walmart, I can't remember all of them that were on
- there, but they've been also entering into the municipal and government university type markets as well. And so,
- Looks like they've got a pretty strong track record and they're based out of Indianapolis or somewhere
- in the area. Which one I read Pendleton. Which one. Pendleton. All right. Any other questions on this
- item. Any public comments on this item. All right. Seeing none. Is there a motion.
- I move that we approve the contract with D.C. Construction Services Inc. for the Jefferson Street sidewalk
- project. So I will call the roll. Caron I Roach I Cox Deckard I motion passes. Next we have contract with D.C.
- Construction Services Inc. for Second Street curb ramps Lincoln to Park again. Sarah Gomez.
- The project for Second Street curb ramps will be each intersection between Lincoln and Park. There will
- be installation of some bump out curbs and curb ramps. There will be some paving at the end of that
- project by the Public Works Department as well. There'll be maintenance of traffic for each intersection
- as they go along some sidewalk closures and no
- no full closures of any sort. The bids were open again on December 1st, 2025, the public works session
- and DC construction services again was the lowest responsible and responsive bidder at $199,274 and
- engineering recommends awarding the contract to DC construction services. And this is also council sidewalk
- funds just to clarify. Questions from the board on this item.
- Any public comments on this item? None on zoom seeing none. Is there a motion? I move that we approve
- the contract with DC Construction Services Inc for the second Street curb ramps from Lincoln to park.
- I have the same issue you do. It's a lot second. All right. I will call the roll. Caron Roach.
- I Cox Deckard. I motion passes.
- Next, we have contract with DC Construction Services, Inc. for Kirkwood... No, I've got it. Kirkwood
- bollard footing installation. Can we get H-T-N-T-B in there too? Let's add a few acronyms and have some
- fun. Good luck. Thanks.
- So this project includes the installation of four S-20, which means up to speeds of 20 miles per hour
- by certain capacity of car or vehicle, removable bollard footings, and 12 removable bollard sleeves
- to hold the bollards in place when they're put in place. This is along three alleys adjacent to Kirkwood
- Avenue and then on Dunn Street just south of Kirkwood Avenue as well.
- This includes concrete footings reinforcement bars sleeves drainage components and any incidental work
- necessary to complete the installation and the removable S 20 bollards will be supplied by the city
- as they have extra from previous projects. The maintenance of traffic will be early closures and then
- there'll be a five day closure on Dunn Street to install the ones south of Kirkwood on Dunn Street.
- The bids were again open at 12 p.m. at the December 15th meeting yesterday at the work session. And
- DC Construction Services at $107,555 was the lowest responsible and responsive bidder. And Engineering
- recommends awarding that contract to DC Construction Services. Thank you. Questions from the board on
- this item?
- We have dates for the closure of Dunn Street We'll be working with the contractor and others on that
- it definitely won't occur before May 6 when or the May graduation time frame There's maybe a small chance that
- I doubt it could happen in spring break either, but we'll work with contractor on the dates for when
- those closures and different things will occur. I will just note that it looks like one of
- the representatives of DC construction services, Billy Grinstead and Katie are both on the zoom meeting.
- So if you do want, you know, you may have heard the board president ask about DC construction. If you
- knowing these are some of your first projects for Bloomington wanted to do an official introduction,
- you're more than welcome.
- Can everybody hear me? Hi, everyone. My name is Billy with DC. Katie is on here as well. We're the main
- parts of the operations team. To answer questions, yes, we're absolutely delighted to work with you
- folks in Bloomington. We've worked quite a bit in the south, primarily Columbus area. But as you mentioned,
- we also do work with IUPUI, Purdue, Ball State, Indiana State,
- But we also over the last about seven to eight years have have also worked in the municipal specter.
- So we're well versed with kind of a little bit of everything.
- So we look forward to the opportunity and Adam, to your point, obviously, now that these are in the
- process of being awarded, we look forward to getting with the engineering department because we want
- to work within your schedule as far as we understand that there's a lot of things going on. Also knowing
- that a lot of companies don't work year round, we do. So if there's any opportunity to get some of this
- work done, to be
- perfectly honest over the started at the beginning of the new year, prior to any kind of, you know,
- spring startups, because I know a lot of people, you know, hey, it's spring, where, where are you? We
- do have the capability of doing that. But again, we'll work with the engineering department directly
- and obviously abide by everything as far as closures, understanding that we got to respect that I use
- going to be impacted by this as well. So
- We'll do everything and anything we can. This is obviously our first opportunity to work with you folks.
- So we're really looking forward to it and we'll do everything we can to make it as seamless as possible
- for both Bloomington, IU and everyone that's concerned. But we're really excited to work with you folks.
- Thank you. I just know you know with the Kirkwood bollard one Kirkwood right in the heart of campus
- right there You know downtown that that'll get the attention. We've got some sidewalk projects that
- we're completing down there as well So we'll be definitely coordinating with you and thanks for being
- on here tonight introducing the company excited to work with you as well Absolutely. Thank you so much
- Thank you on the bollard project so this will basically allow us when we are utilizing Kirkwood for
- festivals, events, that we can close off the alleyways that intersect with Kirkwood to prevent any kind
- of potential cross traffic. Yeah, so what we, as we had some really busy festivals downtown and on Kirkwood
- this summer, we recognized we had a couple alleys that we were having to just use water-filled barricades.
- And so we identified these locations as the highest priority for additional bollard installation after
- we coordinated with BPD and our public safety
- partners. One of them that we, I don't even, I was one of the main, I was definitely involved with the
- Kirkwood-Bollard installation project when it occurred however many years ago now and we were out there
- setting up for Tace, it was either 4th Street or Tace and we realized that on the south side of the
- Dunn Street intersection with Kirkwood we didn't have a row of bollards because it's a one-way street
- heading the one direction but
- In any public safety circumstances right now, you would also guard against somebody coming against what
- would normally be a one way with no traffic on it. So that was why we added the Dunn Street as well.
- So it was actually Dunn Street itself, not just the alley point. We're doing a row across Dunn between
- Jimmy John's and KOK, Kilroy's on Kirkwood. Man, I sound like the kids these days, KOK.
- So what I'm looking for. Would this be all the intersections on Kirkwood from the square to Indiana
- now? Yeah, sorry. So right now from Walnut all the way to Indiana at all of the intersections, there
- are bollards. The alley between tracks and Village Deli has bollards. We've got a few of the alleys
- where we already installed them because they were higher traffic areas where more delivery drivers try
- to get through, et cetera.
- This was we're now filling in all the extra gaps that okay there that was a question. Yeah, this is
- this fills in the rest of the gaps. Yep Any other questions on this item Any public comments on this
- item None on zoom All right seeing none is there a motion I move that we approve the contract with DC
- Construction Services Inc for Kirkwood bollard footing installation second
- I will call the roll Caron. I roach I Cox Deckard. I motion passes Thank you Next we have Street and
- sidewalk closure at intersection of 17th Street and North Walnut Street for City of Bloomington utilities
- Good evening Kyle ball from engineering on behalf of Zach Bell
- So City of Bloomington utilities is requesting a closure of the 17th Street in North Walnut
- Street intersection for a storm repair project This would this is anticipated to be just a night one
- night single night closure Anticipated for the 21st or 22nd of December for this year So of course overnight
- noise permit, I believe was attached in the packet as well So we don't expect anything
- Much more than that as far as the scope is concerned But happy to take any questions Thank you questions
- from the board Any public comments on this item None on zoom Seeing none is there a motion I move that
- we approve Street and sidewalk closure at the intersection of 17th Street in North Walnut Street for
- city Bloomington utilities and
- Second. All right. I will call the roll. Caron. Roach. Hi. Cox Deckard. I motion passes. Next we have
- closures request a noise permit on South College Avenue for Weddle Brothers at the Convention Center.
- All right. I'm going to kick this one off and then turn it over to Kyle. And then we've got Andrew the
- project manager with Whittle here. As you recall earlier this year Whittle Brothers came to us with
- a phased approach to what they expected to be some of the lane and road closure requests that they would
- be coming forward with. This is one of the big ones they're coming forward with. This is a basically
- a two week closure of third of college south of Third Street.
- To facilitate the installation of their skybridge And then so that would be from the January 26 through
- February 12 dates for a two-week period with traffic being detoured over to Rogers
- Then from there from the February 12 through a end of July time frame or end of June time frame. There
- will be a request. This is a request to have college in a one lane southbound configuration from February
- 13 through June 26.
- Kyle can talk about the detours that we have in place, the signage, the advanced notification, all the
- different things that we've been working really closely with Andrew and his team at Weddell.
- Substantial communications plan right now with the mayor's office Weddle the CIB the Convention Center
- project are working on their communications that we can then help spread out to the whole community
- But this is a big big coordination understand. It's gonna have major impacts to the area in the corridor
- But have you know appreciated the good partnership that what all has come to with this and knowing,
- you know Providing a lot of information up front and their previous reports to the board, etc
- But yeah, so that's just kind of a quick overview I have I'm sure Kyle wants to add some more detail
- and again, they're here for questions as well Other public notifications that we're working on So sign
- boards are planned to be out no later than November or November. Sorry January 5th of 2026 to let the
- traveling public know when and where to expect those closures so as Adam mentioned the
- The vehicular detour would be from 3rd Street to Rogers and then back over on 2nd. The planned pedestrian
- detour is going to travel down Walnut and then back over via 2nd as well.
- Yeah, as Adam also mentioned we have included the communication that's being sent out at this time to
- the affected property owners So we're looking at those folks in between college walnut between third
- and second from north to south, of course So that's all in process at the moment. We're still working
- on some of the particulars of the actual temporary traffic control plan we're working
- Get that shared with emergency services So we really feel like we're you know crossing as many boxes
- off as we can For something this large, but we still have some some time to get it all wrapped up Thank
- you questions from the board Couple couple questions for me. I seem to recall that
- Yesterday's work session the packet included the actual maintenance of traffic plan and I don't see
- it in today's final packet It just had the two maps what we included were the two maps showing Where
- the closure the phasing of the closures? I don't know that we
- We've kind of gone back and forth with you all on do we give you the full maintenance of traffic plan
- with all of the tiny little legend items showing you where every single sign is based on MUT CD standards
- for temporary traffic control plans Getting this down finally. There's probably a happy median between
- nothing and
- Full engineered plans. Yeah, so Did we that median was added today? I don't know if we added it too
- late to get it included in the it should be you should have it On paper. I'm so sorry. Yeah, and that's
- my Map I think yeah, so that so this will show the plan detours for these for each closure And my apologies
- wasn't on there originally. No quite. All right permits meeting this morning I was like, I think we
- want to put the
- Reader's Digest version of this detour in there without everything. So that's why you got the printed
- copy for this today If you could just restate some things that we talked about yesterday During the
- work session. We talked about how the traffic the southbound traffic on college will be diverted to
- Rogers and we had talked about how the Construction at Rogers through the Hopewell project would be
- substantially complete
- But by the start of this if you could just Claire Yeah, so all of the work on Roger south of say the
- detour is going to go back on second But we know some folks will continue south but the the pavement
- work from second to first The bike lanes that work is substantially complete the final pavement went
- down So that is open to traffic and will remain open to traffic throughout any Hopewell related projects
- will not be affecting the
- Southbound Rogers during any of this fate during the closure phasing there may be things that come up
- while it's back to the one lane configuration But overall, we're pretty confident. We recognize between
- third and second is a difficult stretch of Rogers that's gonna have some impacts but we're hoping to
- limit that just to this two weeks and They've been but it's been really good sharing their detailed
- plans on how they're gonna get this done in two weeks and
- Similar question just for the record during our meeting here the reconstruction project on 2nd street
- at second and college Will not have started by the time this is finished or the phase two is finished.
- Yeah, so I spoke to Zach Rogers who's working on that currently So currently they are working for the
- working on the utility relocations for that project but the majority the bulk of those closures won't
- happen until
- Mid to late next year from my understanding so anything West I'm sorry heading east from Rogers There's
- nothing on our radar at this point in time for that two-week period that we're looking at here. Thank
- you very much
- I know you had mentioned the coordination and communication with the other properties that are affected
- in the closure area and we specifically talked about I believe the Midtown loss. It's the larger apartment
- complex right off of Smith and South College. Yeah, and so it sounded like one Smith was gonna be a
- potential entry point for that property. I'm curious about my sister's clock.
- Which sits in the same zone? What's the access point for them? during this closure and detour So that's
- a part of the detail that we requested from Weddell Brothers I don't know if Andrew you've spoken to
- any of them on that level of detail just yet But we will be having a requirement for all of those properties
- to have a access plan for this period of time and it may involve having to come north on walnut to Smith and
- to kind of circle. Smith will be open and, Smith will be open and Walnut will be open south of Smith.
- Like it isn't going to have construction activity there so it may require my sister's closet patrons
- to come either up Walnut north, west on Smith and then back south on College because Smith and College
- will be open to traffic.
- So okay, so if you are traveling on Smith to college, you can then turn south on college and travel
- unrestricted. So that will be the the access point. Okay. And some savvy people may be able to make
- it through the convention center parking lots and south to south college and make it, you know, that's
- that will not be the official detour. It will be unmarked. Yes, unmarked.
- County only detour As you know as we know with any of our road closures or detours for any extended
- period of time Folks will find their little nooks crannies and ways to get to the areas They want to
- get to that may not be part of the official detour But yeah Will be there will be a lot of signage out
- for this one
- And with that, I would just add, as someone who also finds my own sneaky ways through places, for those
- who are traveling on the unofficial detour, to just respect that space. If you're traveling through
- a parking lot, acknowledge it as a parking lot and not as a road. Yes. And do your best during this
- time. We did talk about the fact that this is a historic closure. This is not something that we've
- don't believe the board has officially done in the past. So it's definitely a unique type of closure. And so.
- We'll work collaboratively to make it as painless as humanly possible. I don't think this has changed,
- but there's still, I believe, another two-week closure of college that'll have to occur towards the
- end of the project as well. So this will be a trial run, and this isn't the last time we'll have to
- close college for a couple-week period to finish this project. But that was all part of the original
- presentations of Weddell and the plans for the whole project.
- Yeah, when Kyle answered my question of, can you think of the last time we actually had a full closure
- of college and he said never, that was not the expected answer. I was like, there's gotta be some, and
- we've been racking our brains that this is, yeah, it's a big one and also for a generational project
- too. The Convention Center's gonna be a big project for many decades to come, so trying to balance all
- of the aspects of it and
- glad we have a good local partner we're working with to make sure this is going smoothly.
- I have a question just with the noise permit included in the packet. How much overnight work should
- we expect during this two weeks? Thank you for the reminder on that. So that was a suggestion on my
- part. In the event that we get pressed with time, we being Weddle Brothers gets pressed with time to
- complete this work in this timeframe, Andrew promised me that there were gonna be no extension requests
- for this closure. So that would be a last ditch effort to get that completed within this timeframe.
- Of course. Thank you Any other questions from the board Any public comments on this item None on zoom
- Seeing none is there a motion I move that we approve the closures request and noise permit on South
- College Avenue for Weddle Brothers at the Convention Center
- Second. All right, I will call the roll Caron. I roach I Cox Deckard. I motion passes Next we have closure
- schedule for AT&T large fiber part one Rebecca Davis engineering field specialist This first permit that I'm
- Coming to present is for AT&T It's going to be executed by a lineal contracting I've listed all of the
- kind of paths that they are going to take a majority of the project is going to be either pulling fiber
- through pre-existing conduit and manholes or doing over lashing and very minimal boring so not
- less Interruptive than a full boring path So they are proposing that they will do this work starting
- in later December somewhere in the 20s Stating that it should last for approximately a month And I've
- listed all of the Temporary traffic control that we have talked about
- pretty extensively. Thank you. Questions from the board on this. Any public comments on this item. None
- on zoom. Seeing none is there a motion. I move that we approve the closure schedule for AT&T large fiber
- part one. Second. All right. I will call the roll.
- Roach I Cox Deckard I motion passes Next we have closure schedule for AT&T large fiber fiber part two
- Okay, again, this is on behalf of AT&T lineal contracting is executing the work again kind of extensive
- route through town but a lot of pretty short closures Again, we kind of went back and together kind
- of collaborated on coming up with the appropriate Temporary traffic control and they are proposing this
- to happen at the same time as part one so that would be Somewhere in later December Lasting for about
- a month is is what they've been
- propose. Thank you. Questions from the board. Any public comments on this item. None on zoom. All right.
- Seeing none is there a motion. I move that we approve the closure schedule for 18 T large fiber part
- two. Second. All right. I will call the roll. Caron. I Roach. I Cox Deckard. I.
- Motion passes. Thanks. Next we have contract with Riverside Paving and Contracting Inc for parking lots
- one three and five resurfacing project.
- Adam Wason on behalf of Michelle wall parking services director. So this is Repaving our several of
- our downtown surface parking lots lot one is at 4th and Dunn Street Behind Dunkirk square lot three
- is at 4th and Washington That's going to be behind the bus Kirk Chumley and such and then lot five is
- at 6th and Lincoln Kind of across the street from the Monroe County Public Library So this is a traditional
- maintenance project of milling repaving new striping
- ADA compliance and such Riverside paving and contractor LLC was the low bidder and the when we opened
- bids yesterday and that is in the amount of one hundred and thirty four thousand one hundred and thirty
- nine dollars and We'll work on coordination of that For the construction timeframes, you know, we've
- got a lot of things going on downtown and
- Thank you. Questions from the board on this item? Just a question about the staff report. After the
- bulleted list, it says contractors shall give a four week notice and then the date May 4th, 2026. Is
- that a four week notice by May 4th, 2026 or approximately May 4th? That's going to be a four. Yes, before
- so that we can coordinate. That's the protection not to start before IU students let out. Thank you.
- So will these be staggered, like they'll work on one lot and then another lot? The guess is that they'll
- move lot to lot. They'll probably, they'll begin with the milling and concrete, they'll probably begin
- with concrete work, do the milling and so start at one of the lots with milling and then follow, go
- lot to lot to lot with the milling and then follow back up with the paving. So there may be some small
- periods of time where the lots are only to a milled surface during it, but
- Efficiency and everything else they're gonna want to do all the milling Phase and then all the paving
- falling up behind it So so are people gonna be able to park on the milled surface or be working very
- closely with our permitted parker So the library lot in particular has permitted parkers. The others
- are just hourly so we will be coordinating that as we move along but there will definitely be times
- where it's completely restricted to no parking and
- No, I wouldn't like it could if they were doing if they were actually doing the surface resurfacing
- Yes, but I mean we would be looking at a few days I don't think we're looking at weeks of it being not
- available I think we're looking at more of staggering days where they may not be available and again
- we're gonna be working closely with the downtown schedule for this summer with festivals with all the
- things and
- Kirkwood maintenance project bollard installation project I could keep going with other downtown we've
- got a bunch of downtown paving that's still set to occur further west but downtown so there's a lot
- of parts as in any given construction season that we're always trying to coordinate and make sure that
- the impacts are to eliminate we're limiting the impacts the best we can and so for those permit holders
- and that unique
- Lot that does have permits those permits I assume would be honored at a different location during that
- time We've done such things. Yes, we've coordinated with the library for different special events that
- restrict some of their access So we're pretty accustomed to coordinating with the library if they have
- If they have impacts to their permitted parking
- And then if there are and I can't recall in these lots what the configuration is but if there are any
- handicapped spaces are is there an anticipation that we would maybe
- create a temporary handicapped space in an adjacent areas for somebody who needs to park there. Yeah,
- and we just added more downtown ADA spaces, so that's a plus. But yeah, I mean, if we know we're going
- to have a lot that has a seven-day period where there's no access, we would try to create additional
- ADA space somewhere nearby. And we would do that based on not only what's required, but if we need to
- try to go above and beyond, we would do that as well if it's going to have an impact there.
- And it's also possible that some of the configurations of the parking lots change slightly to meet newer
- standards for ADA things like that as well. Any other questions from the board. Any public comments
- on this item. None on zoom.
- Seeing none. Is there a motion? I move that we approve the contract with Riverside Paving and Contracting
- Inc for parking lots one three and five resurfacing project Second I will call the roll Karon. I roach.
- I Cox Deckard. I motion passes Next we have amendment one to the contract with Browning Chapman for
- Morton and Walnut garages. All right, so this is a change order Well, this is the result of the change order
- And that the result of that had the result of the work associated with change order put this beyond
- the expiration date of the original completion and so we're just extending that asking to extend that
- out to January 31st 2026 so that we can get all that work completed and then the next items kind of
- related Questions from the board on this item Any public comments on this item
- None on zoom Seeing none. Is there a motion? I move that we approve amendment one to the contract with
- Browning Chapman for Morton and Walnut garages second All right. I will call the roll Caron. I roach.
- I Cox Deckard. I motion passes Next we have change order one for contract for Morton and Walnut garages
- project with Browning Chapman
- Yes, so this is a change order. This is a change order for the work at the walnut and Morton garages
- that are part of the water proofing contract we just talked about we Had to go with some new brackets
- for fabrication specifically to the third floor at the Morton garage and
- They've so that they could properly be anchored. This is for the if you think about the wired Retention
- that you see between the levels of parking garages That's part of what this is. So see solutions are
- structural engineer on all of this did some work to suggest how we Implement this and that results in
- a change order in the amount of fifteen thousand four hundred and forty four dollars forty five cents
- and We ask for your approval Thanks
- Questions from the board are so we have an amendment one and a change order one. These are distinguished
- because one is a date change and the other one is actually a scope. I mean it's a change to the what
- was required to fulfill the work. It's not a change in the scope of the project. It's a change order
- that had a monetary that resulted in a monetary change to the overall amount of the contract.
- So they can both be one because one's an amendment and one is a change order. Correct. Just making sure.
- All right. Any public comments on this item. None on zoom seeing none. Is there a motion. I move that
- we approve change order one for the contract with for the contract for Morton and Walnut garages project
- with Browning Chapman. Second.
- I will call the roll Caron. I Roche I Cox Deckard I motion passes. Next up is staff reports and other
- business. All right. Adam Wason again public works director. Just a couple of quick staff reports one
- just to note that you know it's winter in Bloomington and per typical winter weather in Bloomington
- it's kind of going up and down and all around and we have had now
- three winter weather events officially that we've responded to this weekend. You know, they started
- seeing the precipitation occurring Saturday morning. It wasn't the road temperatures weren't quite cold
- enough for it to stick right away. And then when it did cool down, that's when it really started to
- fall out of the sky and accumulate.
- And then we, of course, had the Arctic blast that took temperatures down below zero. You know, we got
- a lot of feedback that, you know, they didn't see trucks out salting Saturday night, et cetera, just
- to make note that.
- In conditions like that, when it starts to dip below the 15 degree level, especially with wind chills,
- the salt's no longer effective in melting the snow. So we certainly weren't out there putting down extra
- salt at that time. We needed to wait till those temperatures rose, which you don't want to put it down
- in anticipation of the temperatures rising because traffic will break it up. It'll fall towards the
- sides of the road, et cetera. So kudos to our crews. They do just tremendous work in these tough conditions.
- And so just wanted to make note of that. And then I just wanted to highlight a few things. And as part
- of the consent agenda tonight, you approved the 2026 Cooperative Services Agreement with Centerstone.
- This is for our Brighton Bloomington project and program, which is a supportive employment
- program partnership between City of Bloomington Public Works, City of Bloomington Parks and Recreation,
- and Centerstone. And I just wanted to highlight a couple things. It's one of the projects and one of
- the programs we're really proud of. These folks are the folks you see downtown.
- They're cleaning up doing sidewalk cleanup vegetation and weed removal tree trimming curb painting graffiti
- removal Clearing storm drains and then here even during the winter weather months. We have them doing
- some pedestrian scale snow and ice removal from ADA ramps and such
- Since 2017 117 individuals have taken part in the program 71 of those that were either homeless or in
- transitional housing when they began the program were successfully housed which is something that is just
- As good as it gets and then 90 of those employees have maintained permanent housing according to some
- of the latest information we've Gathered with center stone Over a hundred thousand pounds of debris
- have been collected since the start of the program 78,000 feet of curb have been painted Thousands of
- storm drains cleared and just overall great program that we've been proud of for many years in that
- partnership
- Additionally, we've had some of that we've had Members have graduated out of the program into some full-time
- employment Including one that now works with our parking services department They led teams as part
- of our annual downtown cleanup. So there was a city staff member a center stone staff member and they
- were the crew leaders for our annual downtown cleanup, so There's a bunch of information on our
- brightened on our dashboard of the city's data dashboard on the work that these crews have been doing.
- But just wanted to highlight that program, the work that's being accomplished, the partnership that
- we've created and overall great results that we're seeing with it. Something we're just proud of. So
- thank you.
- If I can also add one of the things in the contract we approved tonight was a change to seven day a
- week work. Yeah. So one of the things we've realized with this past football season and some other events
- that we could really use some help downtown on Saturdays and Sundays with general cleanup. So.
- Sundays in particular our downtown specialist gets pretty overwhelmed with trash litter removal from
- those, you know spots we all know and love along Kirkwood College walnut And so yeah, this does expand
- that and we're excited for that Thank you All right, next is approval of claims are there any questions
- from the board on the claims I
- And I apologize that I didn't bring this up yesterday I'm looking at the very last page page 55 and
- Right at the top. There's three claims for cranes leather and shoe shop ink one is $100 one's $125 and
- one is $10,000 and That just kind of stood out to me is unusual
- The $10,000 claim is for various employees. And then the other two were safety shoes for employees that
- could not make it on the date that everyone, so they take everyone on one day is what they try to do
- to get all of that into one claim for what is purchased by the city.
- This is coordinated through risk management and all the various divisions that have union employees
- or other employees required to wear personal protective equipment, specifically work boots. So this
- is our work boot reimbursement program up to $125 per employee per year. And then for some of our divisions
- or departments that have higher than average wear and
- pair on those boots we do offer a potential second pair if they show that hey you know a sanitation
- worker on and off the truck throughout those boots are going to last hopefully six to nine months. But
- if they do wear out we assist with a second pair as well. Thank you. Appreciate it. Believe it or not
- I actually have a question about claims. All right. This is the night for claims questions on page 27.
- under economic and sustainable developments claims. There is a claim for $4,200 to Talia Holliday for
- Kirkwood Activation Coordinator.
- Do you can you just describe that activity? My understanding is that they've brought Talia on as a Contracted
- staff member to assist with we've got several aspects of the Kirkwood and downtown. Oh Shoot, what was
- the report? I had you print earlier
- The downtown activation so yes he has been coordinating with downtown Bloomington Inc Kirkwood Community
- Association as well as Chamber of Commerce and others. On a downtown strategies report so D Dela Rosa
- and others and this role is specifically helping to try to coordinate some of our conversations around
- Kirkwood so.
- So facilitating a conversation around that strategic plan is what the contract and outdoor dining and
- parklets and the future. Yeah. So that occurred in the last year or so or last several months.
- Very good. Thanks. All right. Any other questions on claims since we're really on a roll. Any public
- comments about claims. None on zoom. All right. Seeing none. Is there a motion.
- I move that we approve claims this evening in the amount of four million one hundred sixty two thousand
- five hundred and twenty six dollars and fifty eight cents. Second. All right. I will call the roll.
- Caron. I Roach. I Cox Deckard. I motion passes. And seeing as there's nothing else on our agenda I will
- call for adjournments.