- for the city of Bloomington I've got 531 p.m. on Tuesday May 19th here we are in City Council chambers at
- City Hall 401 North Morton Street in Bloomington. This is the regularly scheduled Board of Public Works
- meeting and we have board members Elizabeth Carone and James Roach present. Kyla Cox Deckard is not
- available for tonight's meeting. There is a zoom link and meeting ID passcode on the agenda on the Web
- site for those that are attending virtually.
- We do have it looks like we do have a few members of the public online attending virtually. If you do
- have if you are a member of the public and have public comment on any of the items that are on tonight's
- agenda when those come up please use the raise hand function and we will unmute your mic and allow you
- your time for public comment which will be for three minutes this evening.
- Without further ado, I will turn it over to board president Elizabeth Carone and Thank you so much.
- Thank you, Adam. Good evening everyone and welcome to The Board of Public Works meeting for Tuesday,
- May 19th that I will call to order first We have messages from board members any messages from the board
- for me Next we'll go straight to title six abatements and we have a request for abatement at 420 East
- 6th Street
- per Bloomington municipal code six point zero six point zero to zero it is unlawful for any person to
- throw place or scatter any garbage materials other private public or private or to suffer or permit
- any garbage etc to be placed or deposited on the premises without the intent to remove cover burn it
- So beginning this particular property at 420 East 6th Street has been in and out of compliance for a
- period of time. The most recent stretch of noncompliance began around February 20th and has continued
- on and I believe it is now the property is now in compliance and cleaned up. However we are still the
- city is still seeking a continuous abatement for trash on this property.
- given the length of the issues and the continuous nature of the noncompliance. Thank you. Sorry I'll
- just jump in real quick here as well. We've been I've been in conversation with the property owner Mr.
- Khan over the last month or so about different issues with the trash at the property. We are
- Likely to try to figure out a way for a private hauler to service this property instead of our city
- sanitation services And we'll be working on that over the next couple weeks. There's some challenges
- with this property in particular the number of bedrooms the amount of waste that gets generated and
- how It's just really tight site to get our trash to get the trash carts out to the street and
- Monday morning that's a Monday morning pick up that tended to be a problem for this address and so and
- to get all eight carts placed. So we're going to be looking at some other solutions into the future.
- We are going to request that you do approve the abatement tonight for the next calendar year just in
- case we do have any issues in the future. But we will either be coming back to the board or working
- with city legal and sanitation staff on likely setting up an arrangement where we would approve a private
- hauler for this address.
- On top of that we probably will work with the two other addresses a couple other addresses right there.
- This is the section between basically room simple spoon and Dunn Street. There's three large rentals
- there that generate a large amount of trash and volume. So I was working with Brawley property with
- one of the other addresses yesterday on a cleanup that we needed. So we're going to have some
- more conversation about this specific zone of four properties that we'll be looking to address.
- But yeah we do request the approval of the abatement for now. We also have the neighborhood compliance
- officer who issued the citations here if you have any specific questions. All right. Thank you. Is the
- property owner here. Would you like to say anything sir. We do have the letter that you included in
- the packet. So thank you for that. We sent you a letter stating and it seemed like it's in works now
- and we would like to have a private holler and we will have more control over that.
- So this particular set of tenants that we had this last year were really not, you know, at noncompliance
- height of that. It was the worst situation. So we did six or more haulings ourselves, but then they
- thought that it is our job, that they just completely dropped everything.
- you know that, and then tickers start to accumulate, and we try to tell them that this is not our job,
- you need to put the trash in the bins and all that, but it was completely lack of commitment of any
- sort from them. It has been a problem, but this year was the worst, about the worst. So now that we
- would like to have, I mean, it's in the works, we have a private hauler, and then we have total control.
- power of the purse, and I will wield a lot more control over that thing. And we want to live, O'Neill
- is my friend, I eat there all the time, I apologize to him all the time, and he said, yeah, I understand,
- and all that. He's been very nice about it, but I don't want that. We just take pictures and pass pictures,
- me and my person, Dave, we have been doing that, and we did our utter best,
- But this time it was pretty bad. So anyway, we hope this this will be resolved from here on They are
- gone for the summer. We will take care of everything. There's a lot of damage inside the property You're
- gonna fix all that and then bring everything in compliance. So that's the goal. Thank you very much
- There are questions from the board Just a couple Adam. This isn't this property isn't automatically
- eligible for
- Because it's what four or less units is that right? And exceptions so that rule does that do this have
- to come back to the board? Where I need to go back through city code on that one? I think the sanitation
- director has the ability to grant that I don't know if Taylor was here to answer that or not I believe
- it can be approved at the sanitation director level and then if if it's denied at that level I believe
- they can appeal to the board. I honestly haven't been through it in a few years This just came up this
- afternoon again. I haven't had a chance. No, that's fine
- And then just clarification already know the answer. But for those at home if we were to approve the
- abatement is an approval to potentially do the work. Yes it's not a requirement that we do the work.
- So the property stays clean. We never have to go on the property whenever incurring expenses. And then
- a year later it goes away.
- Correct. Just because we have the abatement does not mean we have to use it. This is simply just in
- case. And I assume before you theoretically might use the abatement you would contact the property owner.
- Generally that is best practice is to let them know hey the trash is coming. So our people are coming.
- But no I should clarify there's no formal notice required but general common courtesy we let them know
- we're coming. Thank you.
- All right, any questions from the public comment on this item? Anyone on Zoom? You may use the raise
- hand function or chat. Do we have anybody on Zoom that would like to make a public comment on this item?
- If so, use the raise hand function. I don't see any. All right. Before we call for motion, I just want
- to say I really appreciate the continued work on trying to come up with a
- Manageable mutually beneficial solution here. Is there a motion? Yes, I I move that we approve the abatement
- at 420 East 6th Street and I second with a motion and a second I will call the roll Roach. I Caron.
- I motion passes Next on the agenda is petitions and remonstrances if anyone has a comment about an item
- that is not on tonight's agenda
- Please either approach the podium or let us know on zoom. Do any members of the public on zoom have
- a public comment for petitions and remonstrances general that are for items not on the agenda. I do
- not see any raised hands going up. OK thank you. We will move on to the consent agenda. Tonight's consent
- agenda includes a service agreement with Todd septic LLC for the street division.
- Kirkwood partnership agreement between the city of Bloomington Indiana University Foundation and trustees
- of Indiana University resolution 20 26 dash 0 2 6 memorandum of understanding between city of Bloomington
- housing and neighborhood development and city of Bloomington fire for unsafe ceiling after a fire change
- order number one for a second street curb ramps project resolution 20 26 dash 0 2 7 designation of fleet
- surplus April 20 26.
- Amendment 1 to the service agreement with office pride service agreement with groomer construction for
- planter box repairs on Kirkwood and payroll. Are any items that need to be removed from the consent
- agenda tonight.
- None for me either but I would just like to disclose as we discussed in the work session yesterday for
- item number two the Kirkwood partnership agreement between the city of Bloomington Indiana University
- Foundation and trustees of Indiana University. I do work for Indiana University. I have no relationship
- with the board of trustees or the IU Foundation. All right. Any board comments or question about anything
- on the consent agenda. All right. Public comment on the consent agenda this evening.
- See any on zoom. All right. Is there a motion. I move we approve the consent agenda for the meeting
- of Tuesday May 19th. And I second. I will call the roll Roach. I Korone I motion passes first on the
- new business agenda is the LPA consulting agreement with HNTB Indiana Inc. for construction engineering
- services for the downtown curb ramp phase four project.
- Good evening Neil copper with engineering. This is a project to improve pedestrian safety and accessibility
- by reconstructing sidewalk curb ramps in the downtown area utilizing federal funding HNT be was selected
- to perform construction engineering services as the top scoring firm in response to a request for proposals.
- The contract is set at a not to exceed amount of one hundred and twelve thousand three hundred eighty
- two dollars and then billing for the work is actually based on the actual hours spent on inspection
- services. Staff has reviewed and supports this contract and I'd be happy to answer any questions.
- Thank you. Any questions from the board on this item. Is there public comment on this item. Once more
- if you're on zoom feel free to use the raise hand function or chat. I don't see anything.
- All right. Is there a motion I move we approve the LPA consulting agreement which with HNTB Indiana
- Inc. for construction engineering services for downtown curb ramp phase four project and I second I
- will call the roll Roach. I crown. I motion passes. Thank you. Next is the right of way closure request
- for city of Bloomington parks and recreation at South Rogers for the power line trail project.
- Good evening Kyle ball from engineering So city Bloomington parks and recreation is requesting the closure
- of South Rogers from May 25th through June 5th of this year They're requesting this closure as part
- of the powerline trail project Which I think we mentioned in the work session has been many years in
- the making so we're very excited to get this one off and rolling and
- As discussed also in the work session this closure would take place just north of the switch yard park
- entrance So access to the park be maintained albeit through the northbound Rogers entrance there Working
- with parks pre-con meetings have already been underway for a few months at this point. We're ensuring
- that they're
- Working directly with all the necessary partners They have agreed that local access would be maintained
- for all the residents that are adjacent to that proper project site And we have some other projects
- that would potentially conflict if we were to push this out So they know that they have to stick to
- this timeline pretty stringently Thank you questions from the board Just to reiterate some work conversations
- during the work session the
- Detour signage would include instructions for people wanting to enter the park I will double check on
- that but that's typically what we advise great and the again For those that weren't here yesterday the
- aren't aware of the trail line power line trail project to give a very brief explanation of where that
- trail is and where it goes to
- Yeah I'll handle that one too. The power line trails has been something that's been in the works between
- Parks and Rec and mayor's office and many departments for some time now where a planned trail has been
- planned for west of Rogers towards Weimer Road through what is north of the RCA Park and such and it
- will kind of parallel the
- transmission lines from Duke Energy Over towards what will be the new Sudbury development with that's
- got that planned unit development approved So a nice connecting trail from switch yard park basically
- to the west towards Weimer Great. Thank you. I Do just have one question The staff report says that
- the closure is during normal construction hours. Well the closure become
- 24 hours or will it be open in the evening? So that's all that's completely on me. So we're toying around
- with templates to make these a little bit more consistent in their presentations. So the closure would
- be 24 hours continuous. The work itself would be taking place during normal construction hours. Okay.
- That's helpful. Thank you. Thank you. Any public comment on this item. I don't see any raised hands online.
- All right. Is there a motion? I move we approve the right of way closure requests for the city of Bloomington
- Parks and Recreation at South Rogers for the power line trail project. I second. I will call the roll
- Roach. I grown I motion passes. Next is the right of way closure request for Centerpoint Energy Kyle
- ball engineering once again Centerpoints requesting a temporary closure East Woodstock place. I'm sorry.
- High street adjacent to East Woodstock place to accommodate a service replacement of gas lines This
- is anticipated be one to two day closure and it would be During normal construction hours So this is
- being proposed because there is no detour for the sidewalk to go across the street there for pedestrians
- to go across the street there so we are requesting the closure in order to move those folks around the
- work site and
- Safely and on that same side of the road there As part of a guided diversion that Centerpoint would
- be Utilizing so the plan for this is to occur in the first week of June They've been made aware of how
- leery we are of this location and just how important it is We had a couple of closures that came up in this
- Six months or so that we're in the same location. So lessons learned there, but things have gone pretty
- well Thank you questions from the board Used a term that I'm not familiar with guided diversion, can
- you Explain what that is? Yeah. Yeah, this is the first week. I think we've ever used that term somehow
- or another so a guided diversion is utilized in an area where
- typical Stage diversion isn't a possibility or there's no detour route for a full closure to be in place
- there We sparingly have some examples of this but generally speaking where there's only one sidewalk
- not a paired sidewalk along a stretch of road The expectation is that you know, the crews are on the
- lookout to see if there's anybody that might need assistance Through those work areas and be willing
- to help them Great. Thank you
- I will just ask preemptively because the next agenda item is Includes the same areas this one if you
- would just touch on the coordination. Oh, yes. Thank you. Yes So we have a quite a bit of work that's
- going to be coming up in the high street corridor Thankfully during the summer session not while schools
- in session This work is going to be a one-off single permit to hang Re up the service to a single home
- the following request that we'll talk about here in just a minute is going to be for a Relocation of
- an entire project area so much wider in scale Thank you, of course All right, is there any public comment
- on this item I Do not see any All right seeing none is there a motion
- Move approval of the right of way closure request for Center point energy at high and Woodstock I second
- I will call the roll Roche. Hi Caron. I motion passes Next is the right of way closure request for high
- street utility relocation Kyle ball engineering once again so this request is a
- Trial of sorts for us to kind of package a lot of similar requests that are going to come in the same
- time frame To make it a little bit more clear to the public what exactly is going on So this request
- stemmed from the start of you utility relocation work, which is going to be starting this week with
- in Street fiber network Where lane and sidewalk closures would be in place? throughout the corridor
- of High Street so from Arden to East third
- So quite a bit of disturbance will be had in the area But we wanted to make sure that we're Bringing
- a singular item that's going to have the bulk of the requests There might be some one-off request here
- or there if there's some issue on site We'll handle those as they come up, but this is for just lane
- and sidewalk closure throughout that corridor The expected dates would be the start of this week
- Until October 31st of this year. So this would all take place to relocate the various utilities which
- include Duke energy Smithville communications and street fiber as mentioned City Bloomington utilities
- Centerpoint energy Comcast cable AT&T and Zayal communications So all of those would be relocated during
- this time span ahead of the high street multi-use path project that'll be starting late this year early
- next year and
- Thank you. Questions from the board. Can you just clarify which side of the road the multi use path
- is going to be on. East side. Great. Thank you. Is there any public comment on this item. I do not see
- any raised hands. OK. Is there a motion. I move approval of the right of a closure request for the high street
- Utility relocation project and I second with the motion in a second. I will call the roll Roach. I coron
- I motion passes Continuing on the Kyle show tonight right-of-way closure request for service solutions
- ROW 2026-05-2474 So this request is being made to
- Sidewalk improvements on this 300 block of North Jefferson Unfortunately, there's no other alternative
- for this. So this is going to come back to that pedestrian guided diversion if you will that we talked
- about just a moment ago and
- But staff did evaluate all the possibilities here. So this work could be taking place on that same side
- of the street So a pedestrian diversion like we would see with the Jersey barriers and all that Because
- there's no curb ramps available in that segment. There's also You know parking restrictions there if
- we utilize that where folks don't have any parking driveways to utilize On the opposite side of the
- street. The sidewalk is non-continuous
- So it would leave folks to step down from a curb in order to get back into the streets So it really
- doesn't an ideal scenario on any front But they're looking for this one-week request to take place in
- the month of June They would be utilizing a pedestrian guided diversion where the crews would be on
- the lookout for anybody that may or may not need help to get through that work area and Hoping to get
- that wrapped up sooner rather than later Thank you any questions from the board
- Just one quick question. I notice that some of these right away requests have like a code number associated
- with it and some don'ts. Is there a particular reason several people submitting these staff reports
- is the base reason I actually talked to Miranda earlier this week about
- Formalizing exactly how these should be entered. I know they've come in many different forms and fashions
- over the years At least since I've been here and I'd like to cut down on that So we'll work on that
- to make it a little bit more clear The ROW number is simply the electronic number that's assigned to
- the permit application in our system So whenever we're looking back at these notes, it might be easier
- to be able to derive what permit we're talking about Is there public comment on this item I
- None on zoom seeing none is there a motion I Move approval the right away closure request for service
- solutions permit number. Do you need that? No, okay Nice second. I'll call the roll roach. I coron I
- motion passes Next is the right-of-way closure request for four square restoration at 223 East 1st Street
- So four squares requesting this closure the sidewalk closure for a single week starting May 25th in
- order to repair the retaining wall and sidewalk and I believe foundation of this home In this scenario,
- we do have an option to divert folks through with a detour So that would be a standard detour in place
- to put them on the east side of the street To make sure that they have a continuous path
- Yeah, this one should be fairly simple Thanks any questions from the board any public comment on this
- item Does not appear to be an anzoom All right, seeing none. Is there a motion? I move approval
- of right-of-way closure request for four square restoration at 223 East 1st Street a second I will call
- the roll Roach. I Korone I motion passes. I
- Next is a right-of-way closure request for Duke Energy This one I'm going to read more on script for
- because there are a lot of specific road names, which we appreciate So Duke Energy is requesting Temporary
- sidewalk closures at or near the intersections of South Forrester Street East Rogers Road David Drive
- South Sierra Road South Spicewood Lane South Sierra Road again Sorry South Sierra Road hunters Glen
- in Sierra Road
- Road in East Ruhr Road Jamie Lane and East Ruhr Road Benson Court in East Ruhr To accommodate
- the installation on new equipment for seven poles and to install three new poles themselves The reason
- this is being brought to you guys is because the total expected time for those sidewalk closures to
- take place is going to be exceeding 24 hours or there might be
- that case so we just wanted to be proactive here so these closures are proposed from July 7th through
- July 21st of this year I know that Adam brought up a potential conflict with a bridge project in that
- same area we've worked with Roy and engineering so Zach is going to follow up with both parties to make
- sure that at least those dates are shared but at this point we don't expect there to be a conflict with
- that project but we'll make sure that both parties are in communication to avoid that
- Thank you. Questions from the board. I assume this is this will be moving closures is that all the locations
- will not be closed at one time. Correct. Correct. Yeah. This is a very short term typically speaking
- you know with the bucket trucks on the lane or you know in the tree plot area that sort of thing. Great.
- Thank you. Is there any public comment on this item.
- All right, is there a motion I move approval of the right-of-way closure request for Duke Energy and
- I second I will call the roll Roach. I Korone I motion passes Next is the right-of-way closure request
- for Centerpoint Energy on West 2nd Street and South Morton Avenue for gas main replacement Yeah, okay.
- So this one is our probably funnest one of the evening we have
- 1-3 day expected time frame for a closure at 2nd and Morton specifically closing 2nd Street This would
- be overnight work to Replace the gas main that's running through that stretch across 2nd Street along
- Morton The Subcontractor for Center for Energy is the one performing the work. So that's a Miller pipeline
- They've been made aware of you know, just how
- We want this done which is as fast as possible possible, of course, so they're currently out night now
- Doing on some of the auxiliary work on the side streets there to make this just as smooth and fast as
- possible Daytime they will have this plated or back filled so that it's traversable They Have also been
- asked to work with the Kroger and Wendy's properties there to make sure that you know, they're prepared
- for this closure just as well
- So this would be taking place Starting tomorrow into next week give or take a day here or there But
- it sounds like they're gonna do it everything possible to knock this out as quickly as possible and
- limit the impact Thank you questions from the board is there any public comment on this item I Don't
- see any on zoom. All right. Do we have a motion? I
- Approval of the right-of-way closure request for Centerpoint Energy at West 2nd Street and South Morton
- Avenue for gas main replacement Nice second. I will call the roll Roach. Hi Caron. I motion passes Next
- is resolution 2026 dash 0 to 8 closure of Clubhouse Drive Good evening, Adam Wason public works director
- for the city of Bloomington
- This is a request in coordination with the city legal department and the engineering department for
- a closure of Clubhouse Drive directly west of Old State Road 37 sometimes affectionately known as lower
- Cascades Drive and I'm gonna turn it over to Audrey Brittenham and Michael from the engineering department
- to answer the specific questions and offer more information Sorry about that. I got lost in my email.
- Thanks Adam. I
- Okay, so as we discussed about on yesterday during the week session about a week ago Friday the legal
- department received an inspection report from the county legal department regarding bridge 317
- On West Clubhouse Drive, just west of where it tees into North Old State Road 37, the report indicates
- the bridge needs imminent repairs. The content of the report was shared with Public Works and Parks
- and Engineering. Engineering in consultation with the legal department and Public Works determined the
- bridge wasn't safe for vehicular traffic.
- In order to preserve public safety and to keep vehicles from continuing to use the bridge public works
- department closed West Clubhouse Drive on the east and west side of bridge 317 The board of public works
- has the authority Granted to it via statue in title 12 of the city's ordinance over the city's right
- of ways and infrastructure so we're currently asking the board of public works and
- ratify the decision to close Clubhouse Road on either side of bridge 317 until such time that the road
- is considered safe for vehicular traffic the city is closing the road and not the bridge because at
- this time the city does not think that The we don't believe that we own the bridge and that we have
- the authority to close the bridge But we do have authority over the board has the authority over the
- roads and the right-of-ways on either side of the bridge Thank you
- Any questions from the board? The only question revolves around some of the whereas clauses and the
- resolution So I understand the resolution itself. It makes complete sense The board has authority to
- close streets and we want to close this street because the bridge is unsafe the whereas clauses come
- in Make some statements about state law and I just want to make sure that I
- Position of the city is that these whereas clauses are sound and legal Can you So this is the one that
- I know the statute. I just want to double check the I want to double check it right here just to make
- sure I've read it many times and so Yes, that is correct. See is the subsection of that statute
- a Municipality is responsible for the construction reconstruction and maintenance of a bridge that meets
- the following requirements is located within the corporate limits of the Municipality has a span length
- equal to or less than 20 feet and is not part of the state highway system
- So that is that is simply a restating of the state code. It's not it's not a legal opinion or anything
- like that. That is just a restating of the code. Great. Thank you. All right. Is there public comment
- on this item. If you are on zoom use the chat function or raise hand. I don't see any. All right. Seeing
- none is there a motion.
- Before I make a motion is want to make a statement and I would encourage the city and the county to
- bring this to a conclusion as soon as possible and I Know that everyone will be doing everything they
- can to do that And with that I Move that we approve resolution 20 26 0 to 8 closure of clubhouse drive
- and I second I will call the roll Roach
- Her own I motion passes next on the agenda staff reports. Good evening Adam Wason public works director.
- I just want to offer a couple of reports today first starting off with its construction season
- in Bloomington. We've got MCCSE schools letting out on.
- I think Thursday is their last day. IU let out about a week and a half, two weeks ago. We are getting
- into the heart of our construction season. Yes, a lot of it takes place in this short period of time
- between the end of school and start of school, and we try to cram a lot in, but for a lot of reasons.
- Right now, we've kicked off our Kirkwood
- Brick paver restoration project or maintenance project. So that's going block by block from Indiana
- to walnut Reducing trip hazards and rebuilding the brick sidewalks on Kirkwood So that's kicked off
- our downtown alleyway project redoing alleys between college and walnut Is continuing up from 7th towards
- 11th Street? we have
- Downtown paving projects if you've tried to get to blooming foods on the near west side for lunch today,
- you saw all the Equipment of EMB paving out there milling up a lot of our downtown streets around the
- near west side to do major contracted paving work We will have a major paving project that will kick
- off in the next couple weeks that goes from Grimes on the south side at Walnut over through Patterson
- past Nova Nordisk
- up Rogers and then also on Kirkwood near Rose Hill Cemetery into Rogers on what near west side their
- major paving projects on roads that need major paving projects. So you know that's on top of some private
- developments we've got going. You've heard tonight we have a lot of utility work going with utility
- replacements continuing with our with Centerstone the National
- natural gas company. We have fiber companies out there. It is a busy time for construction and construction
- related activities. So not only just to mention all the work we're doing and investments we're making
- but also just reminding the traveling public be mindful of all those construction workers out there
- doing this work. We know that it can have some inconvenience but
- want to make sure our staff and the contracted staff we have completing all this good work is in the
- safest environment possible. On top of that we just wanted to.
- Mention, you know, it's it's it was May 15th last week. And so we had a big move out session with the
- IU students and all the rental properties want to give a big shout out to our sanitation team for all
- the extra work that they've been doing to keep the community looking clean. Been working with a lot
- of our landlords and property managers like we do year in year out when when when this happens, but
- just want to give a big shout out to the team over at sanitation and then just
- I generally want to note that it is American Public Works Week here nationally and just thank the staff
- in Public Works for all of their work. We're having a little luncheon on Thursday to show some thanks
- in the small way of some shared lunch. Appreciate all their efforts, especially during National Public
- Works Week. We will also, just one last note on our accreditation process.
- We will begin our peer review process during the month of June on all of our accreditation activities.
- And then we'll have our formal site visits in July from the American Public Works Association to review
- all of our accreditation work. Something that's been going on for over three years now. So big big summer
- for us here in public works. Thank you. Thank you. Next is approval of claims.
- Are there any board questions about claims tonight. Any public comment about claims. I don't see any.
- All right. Is there a motion. I move approval of the claims for the meeting held on Tuesday May 19th
- in the amount of one million six hundred and forty four thousand nine hundred and thirty five dollars
- and eighty five cents. And I second. I will call the roll Roche. I own. I motion passes.
- And with nothing else on the agenda I will call for adjournment. Thank you. Thank you.