for the city of Bloomington I've got 531 p.m. on Tuesday May 19th here we are in City Council chambers at
City Hall 401 North Morton Street in Bloomington. This is the regularly scheduled Board of Public Works
meeting and we have board members Elizabeth Carone and James Roach present. Kyla Cox Deckard is not
available for tonight's meeting. There is a zoom link and meeting ID passcode on the agenda on the Web
site for those that are attending virtually.
We do have it looks like we do have a few members of the public online attending virtually. If you do
have if you are a member of the public and have public comment on any of the items that are on tonight's
agenda when those come up please use the raise hand function and we will unmute your mic and allow you
your time for public comment which will be for three minutes this evening.
Without further ado, I will turn it over to board president Elizabeth Carone and Thank you so much.
Thank you, Adam. Good evening everyone and welcome to The Board of Public Works meeting for Tuesday,
May 19th that I will call to order first We have messages from board members any messages from the board
for me Next we'll go straight to title six abatements and we have a request for abatement at 420 East
6th Street
per Bloomington municipal code six point zero six point zero to zero it is unlawful for any person to
throw place or scatter any garbage materials other private public or private or to suffer or permit
any garbage etc to be placed or deposited on the premises without the intent to remove cover burn it
So beginning this particular property at 420 East 6th Street has been in and out of compliance for a
period of time. The most recent stretch of noncompliance began around February 20th and has continued
on and I believe it is now the property is now in compliance and cleaned up. However we are still the
city is still seeking a continuous abatement for trash on this property.
given the length of the issues and the continuous nature of the noncompliance. Thank you. Sorry I'll
just jump in real quick here as well. We've been I've been in conversation with the property owner Mr.
Khan over the last month or so about different issues with the trash at the property. We are
Likely to try to figure out a way for a private hauler to service this property instead of our city
sanitation services And we'll be working on that over the next couple weeks. There's some challenges
with this property in particular the number of bedrooms the amount of waste that gets generated and
how It's just really tight site to get our trash to get the trash carts out to the street and
Monday morning that's a Monday morning pick up that tended to be a problem for this address and so and
to get all eight carts placed. So we're going to be looking at some other solutions into the future.
We are going to request that you do approve the abatement tonight for the next calendar year just in
case we do have any issues in the future. But we will either be coming back to the board or working
with city legal and sanitation staff on likely setting up an arrangement where we would approve a private
hauler for this address.
On top of that we probably will work with the two other addresses a couple other addresses right there.
This is the section between basically room simple spoon and Dunn Street. There's three large rentals
there that generate a large amount of trash and volume. So I was working with Brawley property with
one of the other addresses yesterday on a cleanup that we needed. So we're going to have some
more conversation about this specific zone of four properties that we'll be looking to address.
But yeah we do request the approval of the abatement for now. We also have the neighborhood compliance
officer who issued the citations here if you have any specific questions. All right. Thank you. Is the
property owner here. Would you like to say anything sir. We do have the letter that you included in
the packet. So thank you for that. We sent you a letter stating and it seemed like it's in works now
and we would like to have a private holler and we will have more control over that.
So this particular set of tenants that we had this last year were really not, you know, at noncompliance
height of that. It was the worst situation. So we did six or more haulings ourselves, but then they
thought that it is our job, that they just completely dropped everything.
you know that, and then tickers start to accumulate, and we try to tell them that this is not our job,
you need to put the trash in the bins and all that, but it was completely lack of commitment of any
sort from them. It has been a problem, but this year was the worst, about the worst. So now that we
would like to have, I mean, it's in the works, we have a private hauler, and then we have total control.
power of the purse, and I will wield a lot more control over that thing. And we want to live, O'Neill
is my friend, I eat there all the time, I apologize to him all the time, and he said, yeah, I understand,
and all that. He's been very nice about it, but I don't want that. We just take pictures and pass pictures,
me and my person, Dave, we have been doing that, and we did our utter best,
But this time it was pretty bad. So anyway, we hope this this will be resolved from here on They are
gone for the summer. We will take care of everything. There's a lot of damage inside the property You're
gonna fix all that and then bring everything in compliance. So that's the goal. Thank you very much
There are questions from the board Just a couple Adam. This isn't this property isn't automatically
eligible for
Because it's what four or less units is that right? And exceptions so that rule does that do this have
to come back to the board? Where I need to go back through city code on that one? I think the sanitation
director has the ability to grant that I don't know if Taylor was here to answer that or not I believe
it can be approved at the sanitation director level and then if if it's denied at that level I believe
they can appeal to the board. I honestly haven't been through it in a few years This just came up this
afternoon again. I haven't had a chance. No, that's fine
And then just clarification already know the answer. But for those at home if we were to approve the
abatement is an approval to potentially do the work. Yes it's not a requirement that we do the work.
So the property stays clean. We never have to go on the property whenever incurring expenses. And then
a year later it goes away.
Correct. Just because we have the abatement does not mean we have to use it. This is simply just in
case. And I assume before you theoretically might use the abatement you would contact the property owner.
Generally that is best practice is to let them know hey the trash is coming. So our people are coming.
But no I should clarify there's no formal notice required but general common courtesy we let them know
we're coming. Thank you.
All right, any questions from the public comment on this item? Anyone on Zoom? You may use the raise
hand function or chat. Do we have anybody on Zoom that would like to make a public comment on this item?
If so, use the raise hand function. I don't see any. All right. Before we call for motion, I just want
to say I really appreciate the continued work on trying to come up with a
Manageable mutually beneficial solution here. Is there a motion? Yes, I I move that we approve the abatement
at 420 East 6th Street and I second with a motion and a second I will call the roll Roach. I Caron.
I motion passes Next on the agenda is petitions and remonstrances if anyone has a comment about an item
that is not on tonight's agenda
Please either approach the podium or let us know on zoom. Do any members of the public on zoom have
a public comment for petitions and remonstrances general that are for items not on the agenda. I do
not see any raised hands going up. OK thank you. We will move on to the consent agenda. Tonight's consent
agenda includes a service agreement with Todd septic LLC for the street division.
Kirkwood partnership agreement between the city of Bloomington Indiana University Foundation and trustees
of Indiana University resolution 20 26 dash 0 2 6 memorandum of understanding between city of Bloomington
housing and neighborhood development and city of Bloomington fire for unsafe ceiling after a fire change
order number one for a second street curb ramps project resolution 20 26 dash 0 2 7 designation of fleet
surplus April 20 26.
Amendment 1 to the service agreement with office pride service agreement with groomer construction for
planter box repairs on Kirkwood and payroll. Are any items that need to be removed from the consent
agenda tonight.
None for me either but I would just like to disclose as we discussed in the work session yesterday for
item number two the Kirkwood partnership agreement between the city of Bloomington Indiana University
Foundation and trustees of Indiana University. I do work for Indiana University. I have no relationship
with the board of trustees or the IU Foundation. All right. Any board comments or question about anything
on the consent agenda. All right. Public comment on the consent agenda this evening.
See any on zoom. All right. Is there a motion. I move we approve the consent agenda for the meeting
of Tuesday May 19th. And I second. I will call the roll Roach. I Korone I motion passes first on the
new business agenda is the LPA consulting agreement with HNTB Indiana Inc. for construction engineering
services for the downtown curb ramp phase four project.
Good evening Neil copper with engineering. This is a project to improve pedestrian safety and accessibility
by reconstructing sidewalk curb ramps in the downtown area utilizing federal funding HNT be was selected
to perform construction engineering services as the top scoring firm in response to a request for proposals.
The contract is set at a not to exceed amount of one hundred and twelve thousand three hundred eighty
two dollars and then billing for the work is actually based on the actual hours spent on inspection
services. Staff has reviewed and supports this contract and I'd be happy to answer any questions.
Thank you. Any questions from the board on this item. Is there public comment on this item. Once more
if you're on zoom feel free to use the raise hand function or chat. I don't see anything.
All right. Is there a motion I move we approve the LPA consulting agreement which with HNTB Indiana
Inc. for construction engineering services for downtown curb ramp phase four project and I second I
will call the roll Roach. I crown. I motion passes. Thank you. Next is the right of way closure request
for city of Bloomington parks and recreation at South Rogers for the power line trail project.
Good evening Kyle ball from engineering So city Bloomington parks and recreation is requesting the closure
of South Rogers from May 25th through June 5th of this year They're requesting this closure as part
of the powerline trail project Which I think we mentioned in the work session has been many years in
the making so we're very excited to get this one off and rolling and
As discussed also in the work session this closure would take place just north of the switch yard park
entrance So access to the park be maintained albeit through the northbound Rogers entrance there Working
with parks pre-con meetings have already been underway for a few months at this point. We're ensuring
that they're
Working directly with all the necessary partners They have agreed that local access would be maintained
for all the residents that are adjacent to that proper project site And we have some other projects
that would potentially conflict if we were to push this out So they know that they have to stick to
this timeline pretty stringently Thank you questions from the board Just to reiterate some work conversations
during the work session the
Detour signage would include instructions for people wanting to enter the park I will double check on
that but that's typically what we advise great and the again For those that weren't here yesterday the
aren't aware of the trail line power line trail project to give a very brief explanation of where that
trail is and where it goes to
Yeah I'll handle that one too. The power line trails has been something that's been in the works between
Parks and Rec and mayor's office and many departments for some time now where a planned trail has been
planned for west of Rogers towards Weimer Road through what is north of the RCA Park and such and it
will kind of parallel the
transmission lines from Duke Energy Over towards what will be the new Sudbury development with that's
got that planned unit development approved So a nice connecting trail from switch yard park basically
to the west towards Weimer Great. Thank you. I Do just have one question The staff report says that
the closure is during normal construction hours. Well the closure become
24 hours or will it be open in the evening? So that's all that's completely on me. So we're toying around
with templates to make these a little bit more consistent in their presentations. So the closure would
be 24 hours continuous. The work itself would be taking place during normal construction hours. Okay.
That's helpful. Thank you. Thank you. Any public comment on this item. I don't see any raised hands online.
All right. Is there a motion? I move we approve the right of way closure requests for the city of Bloomington
Parks and Recreation at South Rogers for the power line trail project. I second. I will call the roll
Roach. I grown I motion passes. Next is the right of way closure request for Centerpoint Energy Kyle
ball engineering once again Centerpoints requesting a temporary closure East Woodstock place. I'm sorry.
High street adjacent to East Woodstock place to accommodate a service replacement of gas lines This
is anticipated be one to two day closure and it would be During normal construction hours So this is
being proposed because there is no detour for the sidewalk to go across the street there for pedestrians
to go across the street there so we are requesting the closure in order to move those folks around the
work site and
Safely and on that same side of the road there As part of a guided diversion that Centerpoint would
be Utilizing so the plan for this is to occur in the first week of June They've been made aware of how
leery we are of this location and just how important it is We had a couple of closures that came up in this
Six months or so that we're in the same location. So lessons learned there, but things have gone pretty
well Thank you questions from the board Used a term that I'm not familiar with guided diversion, can
you Explain what that is? Yeah. Yeah, this is the first week. I think we've ever used that term somehow
or another so a guided diversion is utilized in an area where
typical Stage diversion isn't a possibility or there's no detour route for a full closure to be in place
there We sparingly have some examples of this but generally speaking where there's only one sidewalk
not a paired sidewalk along a stretch of road The expectation is that you know, the crews are on the
lookout to see if there's anybody that might need assistance Through those work areas and be willing
to help them Great. Thank you
I will just ask preemptively because the next agenda item is Includes the same areas this one if you
would just touch on the coordination. Oh, yes. Thank you. Yes So we have a quite a bit of work that's
going to be coming up in the high street corridor Thankfully during the summer session not while schools
in session This work is going to be a one-off single permit to hang Re up the service to a single home
the following request that we'll talk about here in just a minute is going to be for a Relocation of
an entire project area so much wider in scale Thank you, of course All right, is there any public comment
on this item I Do not see any All right seeing none is there a motion
Move approval of the right of way closure request for Center point energy at high and Woodstock I second
I will call the roll Roche. Hi Caron. I motion passes Next is the right of way closure request for high
street utility relocation Kyle ball engineering once again so this request is a
Trial of sorts for us to kind of package a lot of similar requests that are going to come in the same
time frame To make it a little bit more clear to the public what exactly is going on So this request
stemmed from the start of you utility relocation work, which is going to be starting this week with
in Street fiber network Where lane and sidewalk closures would be in place? throughout the corridor
of High Street so from Arden to East third
So quite a bit of disturbance will be had in the area But we wanted to make sure that we're Bringing
a singular item that's going to have the bulk of the requests There might be some one-off request here
or there if there's some issue on site We'll handle those as they come up, but this is for just lane
and sidewalk closure throughout that corridor The expected dates would be the start of this week
Until October 31st of this year. So this would all take place to relocate the various utilities which
include Duke energy Smithville communications and street fiber as mentioned City Bloomington utilities
Centerpoint energy Comcast cable AT&T and Zayal communications So all of those would be relocated during
this time span ahead of the high street multi-use path project that'll be starting late this year early
next year and
Thank you. Questions from the board. Can you just clarify which side of the road the multi use path
is going to be on. East side. Great. Thank you. Is there any public comment on this item. I do not see
any raised hands. OK. Is there a motion. I move approval of the right of a closure request for the high street
Utility relocation project and I second with the motion in a second. I will call the roll Roach. I coron
I motion passes Continuing on the Kyle show tonight right-of-way closure request for service solutions
ROW 2026-05-2474 So this request is being made to
Sidewalk improvements on this 300 block of North Jefferson Unfortunately, there's no other alternative
for this. So this is going to come back to that pedestrian guided diversion if you will that we talked
about just a moment ago and
But staff did evaluate all the possibilities here. So this work could be taking place on that same side
of the street So a pedestrian diversion like we would see with the Jersey barriers and all that Because
there's no curb ramps available in that segment. There's also You know parking restrictions there if
we utilize that where folks don't have any parking driveways to utilize On the opposite side of the
street. The sidewalk is non-continuous
So it would leave folks to step down from a curb in order to get back into the streets So it really
doesn't an ideal scenario on any front But they're looking for this one-week request to take place in
the month of June They would be utilizing a pedestrian guided diversion where the crews would be on
the lookout for anybody that may or may not need help to get through that work area and Hoping to get
that wrapped up sooner rather than later Thank you any questions from the board
Just one quick question. I notice that some of these right away requests have like a code number associated
with it and some don'ts. Is there a particular reason several people submitting these staff reports
is the base reason I actually talked to Miranda earlier this week about
Formalizing exactly how these should be entered. I know they've come in many different forms and fashions
over the years At least since I've been here and I'd like to cut down on that So we'll work on that
to make it a little bit more clear The ROW number is simply the electronic number that's assigned to
the permit application in our system So whenever we're looking back at these notes, it might be easier
to be able to derive what permit we're talking about Is there public comment on this item I
None on zoom seeing none is there a motion I Move approval the right away closure request for service
solutions permit number. Do you need that? No, okay Nice second. I'll call the roll roach. I coron I
motion passes Next is the right-of-way closure request for four square restoration at 223 East 1st Street
So four squares requesting this closure the sidewalk closure for a single week starting May 25th in
order to repair the retaining wall and sidewalk and I believe foundation of this home In this scenario,
we do have an option to divert folks through with a detour So that would be a standard detour in place
to put them on the east side of the street To make sure that they have a continuous path
Yeah, this one should be fairly simple Thanks any questions from the board any public comment on this
item Does not appear to be an anzoom All right, seeing none. Is there a motion? I move approval
of right-of-way closure request for four square restoration at 223 East 1st Street a second I will call
the roll Roach. I Korone I motion passes. I
Next is a right-of-way closure request for Duke Energy This one I'm going to read more on script for
because there are a lot of specific road names, which we appreciate So Duke Energy is requesting Temporary
sidewalk closures at or near the intersections of South Forrester Street East Rogers Road David Drive
South Sierra Road South Spicewood Lane South Sierra Road again Sorry South Sierra Road hunters Glen
in Sierra Road
Road in East Ruhr Road Jamie Lane and East Ruhr Road Benson Court in East Ruhr To accommodate
the installation on new equipment for seven poles and to install three new poles themselves The reason
this is being brought to you guys is because the total expected time for those sidewalk closures to
take place is going to be exceeding 24 hours or there might be
that case so we just wanted to be proactive here so these closures are proposed from July 7th through
July 21st of this year I know that Adam brought up a potential conflict with a bridge project in that
same area we've worked with Roy and engineering so Zach is going to follow up with both parties to make
sure that at least those dates are shared but at this point we don't expect there to be a conflict with
that project but we'll make sure that both parties are in communication to avoid that
Thank you. Questions from the board. I assume this is this will be moving closures is that all the locations
will not be closed at one time. Correct. Correct. Yeah. This is a very short term typically speaking
you know with the bucket trucks on the lane or you know in the tree plot area that sort of thing. Great.
Thank you. Is there any public comment on this item.
All right, is there a motion I move approval of the right-of-way closure request for Duke Energy and
I second I will call the roll Roach. I Korone I motion passes Next is the right-of-way closure request
for Centerpoint Energy on West 2nd Street and South Morton Avenue for gas main replacement Yeah, okay.
So this one is our probably funnest one of the evening we have
1-3 day expected time frame for a closure at 2nd and Morton specifically closing 2nd Street This would
be overnight work to Replace the gas main that's running through that stretch across 2nd Street along
Morton The Subcontractor for Center for Energy is the one performing the work. So that's a Miller pipeline
They've been made aware of you know, just how
We want this done which is as fast as possible possible, of course, so they're currently out night now
Doing on some of the auxiliary work on the side streets there to make this just as smooth and fast as
possible Daytime they will have this plated or back filled so that it's traversable They Have also been
asked to work with the Kroger and Wendy's properties there to make sure that you know, they're prepared
for this closure just as well
So this would be taking place Starting tomorrow into next week give or take a day here or there But
it sounds like they're gonna do it everything possible to knock this out as quickly as possible and
limit the impact Thank you questions from the board is there any public comment on this item I Don't
see any on zoom. All right. Do we have a motion? I
Approval of the right-of-way closure request for Centerpoint Energy at West 2nd Street and South Morton
Avenue for gas main replacement Nice second. I will call the roll Roach. Hi Caron. I motion passes Next
is resolution 2026 dash 0 to 8 closure of Clubhouse Drive Good evening, Adam Wason public works director
for the city of Bloomington
This is a request in coordination with the city legal department and the engineering department for
a closure of Clubhouse Drive directly west of Old State Road 37 sometimes affectionately known as lower
Cascades Drive and I'm gonna turn it over to Audrey Brittenham and Michael from the engineering department
to answer the specific questions and offer more information Sorry about that. I got lost in my email.
Thanks Adam. I
Okay, so as we discussed about on yesterday during the week session about a week ago Friday the legal
department received an inspection report from the county legal department regarding bridge 317
On West Clubhouse Drive, just west of where it tees into North Old State Road 37, the report indicates
the bridge needs imminent repairs. The content of the report was shared with Public Works and Parks
and Engineering. Engineering in consultation with the legal department and Public Works determined the
bridge wasn't safe for vehicular traffic.
In order to preserve public safety and to keep vehicles from continuing to use the bridge public works
department closed West Clubhouse Drive on the east and west side of bridge 317 The board of public works
has the authority Granted to it via statue in title 12 of the city's ordinance over the city's right
of ways and infrastructure so we're currently asking the board of public works and
ratify the decision to close Clubhouse Road on either side of bridge 317 until such time that the road
is considered safe for vehicular traffic the city is closing the road and not the bridge because at
this time the city does not think that The we don't believe that we own the bridge and that we have
the authority to close the bridge But we do have authority over the board has the authority over the
roads and the right-of-ways on either side of the bridge Thank you
Any questions from the board? The only question revolves around some of the whereas clauses and the
resolution So I understand the resolution itself. It makes complete sense The board has authority to
close streets and we want to close this street because the bridge is unsafe the whereas clauses come
in Make some statements about state law and I just want to make sure that I
Position of the city is that these whereas clauses are sound and legal Can you So this is the one that
I know the statute. I just want to double check the I want to double check it right here just to make
sure I've read it many times and so Yes, that is correct. See is the subsection of that statute
a Municipality is responsible for the construction reconstruction and maintenance of a bridge that meets
the following requirements is located within the corporate limits of the Municipality has a span length
equal to or less than 20 feet and is not part of the state highway system
So that is that is simply a restating of the state code. It's not it's not a legal opinion or anything
like that. That is just a restating of the code. Great. Thank you. All right. Is there public comment
on this item. If you are on zoom use the chat function or raise hand. I don't see any. All right. Seeing
none is there a motion.
Before I make a motion is want to make a statement and I would encourage the city and the county to
bring this to a conclusion as soon as possible and I Know that everyone will be doing everything they
can to do that And with that I Move that we approve resolution 20 26 0 to 8 closure of clubhouse drive
and I second I will call the roll Roach
Her own I motion passes next on the agenda staff reports. Good evening Adam Wason public works director.
I just want to offer a couple of reports today first starting off with its construction season
in Bloomington. We've got MCCSE schools letting out on.
I think Thursday is their last day. IU let out about a week and a half, two weeks ago. We are getting
into the heart of our construction season. Yes, a lot of it takes place in this short period of time
between the end of school and start of school, and we try to cram a lot in, but for a lot of reasons.
Right now, we've kicked off our Kirkwood
Brick paver restoration project or maintenance project. So that's going block by block from Indiana
to walnut Reducing trip hazards and rebuilding the brick sidewalks on Kirkwood So that's kicked off
our downtown alleyway project redoing alleys between college and walnut Is continuing up from 7th towards
11th Street? we have
Downtown paving projects if you've tried to get to blooming foods on the near west side for lunch today,
you saw all the Equipment of EMB paving out there milling up a lot of our downtown streets around the
near west side to do major contracted paving work We will have a major paving project that will kick
off in the next couple weeks that goes from Grimes on the south side at Walnut over through Patterson
past Nova Nordisk
up Rogers and then also on Kirkwood near Rose Hill Cemetery into Rogers on what near west side their
major paving projects on roads that need major paving projects. So you know that's on top of some private
developments we've got going. You've heard tonight we have a lot of utility work going with utility
replacements continuing with our with Centerstone the National
natural gas company. We have fiber companies out there. It is a busy time for construction and construction
related activities. So not only just to mention all the work we're doing and investments we're making
but also just reminding the traveling public be mindful of all those construction workers out there
doing this work. We know that it can have some inconvenience but
want to make sure our staff and the contracted staff we have completing all this good work is in the
safest environment possible. On top of that we just wanted to.
Mention, you know, it's it's it was May 15th last week. And so we had a big move out session with the
IU students and all the rental properties want to give a big shout out to our sanitation team for all
the extra work that they've been doing to keep the community looking clean. Been working with a lot
of our landlords and property managers like we do year in year out when when when this happens, but
just want to give a big shout out to the team over at sanitation and then just
I generally want to note that it is American Public Works Week here nationally and just thank the staff
in Public Works for all of their work. We're having a little luncheon on Thursday to show some thanks
in the small way of some shared lunch. Appreciate all their efforts, especially during National Public
Works Week. We will also, just one last note on our accreditation process.
We will begin our peer review process during the month of June on all of our accreditation activities.
And then we'll have our formal site visits in July from the American Public Works Association to review
all of our accreditation work. Something that's been going on for over three years now. So big big summer
for us here in public works. Thank you. Thank you. Next is approval of claims.
Are there any board questions about claims tonight. Any public comment about claims. I don't see any.
All right. Is there a motion. I move approval of the claims for the meeting held on Tuesday May 19th
in the amount of one million six hundred and forty four thousand nine hundred and thirty five dollars
and eighty five cents. And I second. I will call the roll Roche. I own. I motion passes.
And with nothing else on the agenda I will call for adjournment. Thank you. Thank you.