- Good evening folks. It's 5 30 p.m. On Tuesday July 14th 2026. This is the regularly scheduled Board
- of Public Works meeting. We are in council chambers here at 401 North Morton Street in Bloomington Indiana.
- There is a zoom link and a meeting ID passcode on the agenda and on the meeting announcements on the
- city's Web site.
- If you are on Zoom and you have either an item on the agenda or have public comment for any of the various
- items, that'll be allowed through the raise hand function and such. So we will make sure anyone that
- has any online comment for any of these items will use the unmute function and get you that ability.
- Otherwise, I will turn it over to Elizabeth Caron, Board of Public Works president for tonight's meeting.
- Adam good afternoon everyone. I called it ordered tonight's meeting of the Board of Public Works for
- July 14th 2026 First on the agenda. We have messages from board members Next we'll move along to appeals.
- First. We have an appeal of a noise violation at 517 South Mitchell and
- Adam Wason, Public Works Director on behalf of City Legal's and Adina Casamanian, and we have Officer
- Shields here in the audience this evening as well. Basically, on July 20th, 2026, Officer Shields issued
- a noise citation number 40799 to Jahir Mansia at 517 South Mitchell Street for excessive and loud noise.
- Officer Shields was sent to the location by central dispatch to investigate
- Parked a block away, waited for 15 minutes, heard the music the entire time, heard the elevated noise
- the entire time.
- As he approached and went down the block, he could continue to hear that music. As you know, with the
- Quiet Nights program, we do not issue warnings. If the officer is called and observes the violation,
- a notice of violation is issued. So the resident, Jahir Mansia, did not dispute the noise, but asked
- for and requested a warning for the noise. As stated, BPD does not issue warnings for noise violations
- that are called in through dispatch.
- So Officer Shields is here to answer any questions. And I know we have the appellant online, and would
- turn it over to the appellant if they have any comments they would like to make. Oh, hi. Hello. I don't
- know if you guys can hear me. OK, we can hear you. OK, we can hear you. OK, yeah. I just want to just
- come on here and just, uh. I'm sorry. Can you start by just stating your name for the record, please?
- OK, I got you. I'm Jeremy. I live at 5.17.
- Would you like to make any statement for the board? Yes, I'll just give some context on what happened
- at the situation at the place. I'm home alone. I'm in the shower. I am playing music. Nothing too much
- of it. It's a Friday night, I believe. Pretty quiet. All my neighbors are gone. So I'm playing music
- in the shower and getting ready. I hear a knock on the door, so I go answer it.
- It's the officer, officer just tells me the music is too loud. And I'm, oh, my apologies. It wasn't
- my intention to disturb anybody whatsoever. And so I'm expecting like a warning. I've never had any
- comment with any officer regarding noise at all in the last four years of living in Wilmington. And
- he just told me that, oh yeah, I'm sorry, but we gotta get the citation out. And I was very, I was kind
- of caught off guard by that. Because every time I've heard other peers
- they always get a warning on the first time. And it just kind of caught me off guard. And I just thought
- the situation itself wasn't... I didn't feel like that was the right decision at the moment, as in what
- was going on at my house. I was just by myself, taking a shower, playing live music, which I do recognize
- that was probably too loud. But I just feel like what happened
- wasn't really worthy of a citation compared to other incidents that I've heard of of people throwing
- parties and like underage drinking and all of that. And especially being with my parents on the fence,
- I felt like it was quite unfair. And I'm just sitting like, what was going on at that time. And yeah.
- Thank you very much.
- Hi, would you mind approaching the podium please and just stating your name Go ahead do that again,
- it's also James Shields with the Wellington Police Department. Thank you. Can you Can you talk about
- the process if you give a warning versus if you give a citation immediately so with that amount excessive
- noise, like I said, I did park a block away and
- I allowed of the 15 minutes a lot of time I still hear it plain as day right there on the public roadway
- went up there and it was just blasting out of the residents. I do not issue warnings every citation
- that I do issue for noise if I go to a party it's going to be a citation. I don't do warnings.
- Thank you. And it's.
- From staff is that BPD does not issue warnings for noise complaints it goes directly to citation the
- first time for the quiet Yes, this is an extension what we call the quiet nights program. It's been
- in place for many years for the last several if the officers are called out through Dispatch it's been
- standard practice that if they observe the violation it does go directly to a citation I think at least
- less I Don't know the exact number but at least less
- Half-dozen or more appeals that have come to you all it's been under that policy We they've not been
- issuing this at least this entire last academic year. There were no there were no warnings It was always
- straight to the citations. Okay. Thank you any questions from the board Just just a clarification for
- the record You were sent by dispatch Yes, so that means that someone in the general area did call and
- complain about the excessive noise. Is that correct?
- Thank you. Is there any public comment on this item? If you are in council chambers, feel free to approach
- the podium. If you are online, use the raise hand function or the chat. Yes, we will. Hi. Hello. Thank you.
- with the policy that you guys said about the late night late night noise complaint. I wasn't aware of
- that. Like I said I had have had peers fellow classmates and friends who had encounters with throwing
- parties and excessive excessive noise back in the past and their experiences I've always been like hey
- first time is a warning second time 50 and so on fourth. I do recognize and do aware I do.
- I know I was playing loud music, but I just feel like I wasn't playing music to just to be loud or anything.
- I was just at home Friday night. All my neighbors are gone. From what I know, I've always played music
- loud and I've never had once a complaint from any neighbor or any fellow people on my street. And so
- when I was told about the citation, I would just kind of just in disbelief, I guess.
- is because I was very cooperative with the officer. My apologies. I turned it off. And he told me that
- he was just down the block and he heard the music. But he never told me somebody called in or anything
- like that. So in that moment, I just felt it was more like he just happened to hear it. But I would
- have appreciated him telling me, oh, I got called in by dispatch. Your music was too loud. That would
- have made me feel like, OK, fair enough.
- But what I was told was he would just happen to be down the block and music was loud. So we came to
- check it out, which I completely understand. But as for with everything that transpired, it's not the
- accurate, accurate, accurate. Oh, my bad. Titation for what happened. And I mean, I'm sure you guys
- all know, Wilmington over summers are pretty much a dead town, really quiet. And so
- I wasn't doing no harm or anything like that. There was no party going on, I'm home alone. And yeah,
- so I just felt like the way I went on about it was very respectful and I told the officer, I'll turn
- it off, I'm so sorry. And it was just automatic citation, no type of like, hearing me out, which is
- very one sided I felt like, which I mean, if that's the policy, I completely understand. But I wasn't
- aware of that. The only thing I knew prior to this was that first noise time complaint
- It's a warning and then from so on forth citation and then increases over time. But yeah, so I just
- wish if I didn't know this information prior hand, I would have had the music lower or not even the
- music at all. And I just feel like it's a policy that's not really spoken about or known about. So I
- just feel like if I knew that previous to this incident, you wouldn't be here having this conversation
- with you guys. Thank you.
- Thank you very much. This is just a good time to remind people with a new semester starting at IU that
- if students are living in off-campus housing, they are responsible for rules and policies within the
- community. And we will repeat again that there are no warnings given for noise violations by BPD.
- All right. Is there a motion?
- Move that we uphold the notice of noise violation at 517 South Mitchell Street Second With a motion
- in a second. I will call the roll Cox Decker. I roach. I grown I motion passes Next is an appeal of
- the notice of right-of-way violation for CGR services and
- Davis from engineering department I kind of wrote a synopsis of my staff report since it was so long.
- So that's what I'll read the staff report provided for the CGR appeal of NOV right-of-way outlines
- communications between city staff and CGR services beginning December of last year when the application
- was submitted through
- The current month of July and can be found in the packet for this session of the BPW along with email
- submissions to support the report Following is a brief summary of the staff report CGR submitted an
- application on December 19th 2026 for the replacement of sidewalk panels in the Crestmont neighborhood
- Additional materials were requested and not received
- April 7th 2026 I was notified by engineering staff that work affiliated with the permit application
- Had begun without an issued permit Contact was made with the applicants Randy Lloyd and carbon Thomas
- to ask for the remaining materials to be submitted So retroactive permit could be issued as well as
- stating the requirement of temporary traffic control for the four blocks of sidewalk closures to be
- put in place
- For the remainder of the project, no temporary traffic control was implemented for a total of 16 days
- after the staff contacted the applicant. Engineering issued an NOV on June 9th, 2026, citing two separate
- violations of Bloomington Municipal Code with a fine totaling $3,000. CGR submitted an appeal letter
- to the Board of Public Works liaison on June 16th, 2026.
- between December 19th 2026 and June 25th 2026 there were approximately six communications to CGR requesting
- information and or placement of a temporary traffic control plan and Approximately 11 requesting the
- necessary material submissions for the permit to be issued four months following the Notification of
- the need for a retroactive permit the full material submissions were
- Required were met on June 26 2026 The applicant was then said sent the invoice for the permit fees on
- July 1st 2026 which as of today has not been paid Which is a requirement for the issuance of the permit
- the total number of days without a retroactive permit from the April 7th 2026 notification totals now
- 97 days and
- And if you guys have any questions about the facts or the things that I wrote in the report, I'll be
- happy to answer those. Yeah, I believe we have carbon here.
- Hello, my name is Carvin Thomas. I am managing partner of CGR services LLC Yes, I would this contract
- actually began way before The service state of the issuance of this the permit request this this project
- actually began under what we call rad2 which is
- The redoing of the Crestmont neighborhood CGR services that we've been replacing sidewalks concrete
- all throughout the rad one project which was walnut woods as well as Reverend Butler neighborhood So
- we have done a lot of sidewalk replacement up there and the practices that we had in place we were using
- the regular orange concrete fencing to
- square off our properties or, because this contract was so segmented that we were pouring five foot
- of concrete here, 10 foot of concrete here. It was a replacement. So we knew for the right of way, we
- felt if we were cutting off a whole block of sidewalks, yes, you put up your warning signs,
- sidewalk closed, find another alternate due to it. But with this project being so segmented, it was
- all over Crestmont.
- I don't know if she, sorry, Rebecca has a copy of the beginning contract, but in nowhere when we first
- signed the contract, was there anywhere that said we needed a permit? But this thing changed as we came
- out of RAD 2, and then it became a whole nother project. It fell out of RAD 2. There was some warning
- about RAD 2 had to be completed by November,
- Whatever, but we were still acting under the old rad to agreement which did not require any right-of-ways
- and We continued to use the orange fencing to close off these small plots of land or small plots of
- repairs and The reason we went with the orange construction fences during rad to early into construction
- of rad to there was an injury up at Crestmont and
- One of the tenants got hurt with the way we were doing the signs, because any time you're doing the
- concrete sign warnings, those signs, when you're working around kids, I don't care where it's at, they
- disappear.
- So for us, after that injury, and Bloomington Housing Authority was gonna be held liable for the injury
- because of the way we marked it off, it was said to us by Kate, who was the director of Bloomington
- Housing Authority at the time, this is the process for blocking off sidewalks when you're doing construction,
- and it was the temporary orange construction fencing. So we continued doing
- Processing the rest of this job as though we were still under red recording in progress. Oh Okay, but
- that's the way we continued there were no new contract that said hey that required bonding at the beginning
- of this process when we signed a contract with Nate and Rhonda
- there was no talk about needing additional right-of-way bonding, because it did fall under the rad-tube.
- So that was... that's what we were understanding. So when we were approached and said, hey, you need
- bonding now, we had already had holes dug all over Chrismont. We were already in the process. So our
- choice became, do we continue to leave these holes all throughout the neighborhood, or do we go ahead
- and fill them in
- As we apply for the bond and we did apply for the bond and one of the bonds we got back We were told
- notified by the city that that bond was not accurate because it wasn't It was a year-to-year bond that
- had to be renewed which we thought was sufficient but Rebecca informed us that we had to have a two-year
- continuous bond and our Insurance rep nate herboli at first insurance. He thought that
- The initial bond that we applied for which would be right here would be relevant to cover us for it
- So we did try to get the retroactive bond, but we knew we had These areas that had to be replaced that
- was public safety matter in our opinion All right, thank you very much I just want to make a couple
- real quick comments here just so we're all clear on everything
- In the end even when you're doing work in Crestmont for BHA You still do need to have a right away permit
- because they are sidewalks within the right away. That was always known, correct? No, we had worked
- under BCM under rad one run to the Contractor itself. We did not have were those on private property
- compared within the public right-of-way We did sidewalks and Monroe 12th, okay, we did
- ADA compliance among all those So it's as well clarification was the Was your response that a different?
- Contractor held those permits was that what was happening and we still thought we were still working
- under the rad to agreement Very clear about so even when the the
- You saw a lot of references to Proag within the documentation, right? Yes.
- So that's the standard we're always held to when the right of way is closed. We can't ever let our permits
- deviate from pro-wag. Even if BHA says, hey, orange construction fencing's good enough, we're held to
- that pro-wag standard for ADA and all types of compliance. So we don't get to deviate from that. So
- that means if you've got just two panels of sidewalk that are being torn out and replaced, you still
- need to go back to the block fronts where there are the appropriate crossings and such.
- And that's where all the pro-wag standards come in. And we don't get to deviate from that when we see,
- you know, it's just a couple sections. The idea is that you always, we always think of somebody, if
- somebody visually impaired was to come upon the site, they need to be moved before they actually get
- to the site to a safe crossing. No, I understand why that would be. And in all practical situations,
- we do that. But we would have literally had almost all of Crestmont
- because of the 20 different Sections that needed to be repaired and in all due respect on my way here
- I probably saw eight different city sites with no pro-wag Warnings as I was coming through with no adequate
- staking or any fencing to keep you just walk down Kirkwood You'll see that those are open. So we thought
- we went over and above for the safety of the residents at Crestmont
- Under any other circumstances we had all of Monroe closed sure. Yeah This is where I think if we would
- have gotten into and I'm just gonna Kind of opine here a little bit where if we would have gotten into
- a right-of-way permit request in December that that was emailed about and sat down with you all we would
- have asked for different phasing So you didn't have the whole neighborhood. We would have said hey,
- we'd like you to focus here Yeah, that's I can give you the contract that would not have been possible
- At the beginning of the contract we were told that it would be 20 feet 30 feet 40 feet But it didn't
- do that. I'm talking five feet 10 feet Even two and a half feet where you just had half of the sidewalk
- that was damaged It would have required us to close down that I just don't think under this circumstance.
- It would be practical also
- Just want the board to know that I'm a resident of Crestmont. I grew up on 7th Street I lived in that
- when we worked up there for the last four years CGR's utmost priority was the safety of the residents
- and I am telling you that orange fencing is what we found protected the neighbors the best in that area
- you could have a sidewalk closed sign at the beginning of the street, but at
- Midnight, when someone's walking out of their residence, not toward the end of the sidewalk, but just
- straight out of their residence and coming up before they met that pro rag standard, they could walk
- in that hole. And to me, this was the most practical way of keeping the neighbors safe. And to let you
- know, toward the end of this contract, we probably had $8,000 worth of concrete repairs to replace.
- And a $3,000 fine on top of that is just that just really takes away a lot of what we've done up there.
- But for four years, we've been up there. We have provided community gardens. We have planted those gardens.
- We have provided donations to the community building. We have helped individual residents every day
- up at Crestmont.
- so to look at CGR as though we were some kind of Irresponsible company that could be further for them
- truth So the three thousand at the end of the day if you all decide that's what we need to pay that's
- fine But our public reputation is more important than that's why I thought it was important that I would
- come here to tell you Exactly what we went through in that project. Thank you very much. Okay. All right
- questions from the board
- Just some clarifying questions mostly for Adam The Work that is being described was in the public street
- right away. Is that correct? These were public sidewalks. Yes, and who owns those public sidewalks the
- city owns them adjacent property owners are responsible for their maintenance and if Someone were to
- be injured on a public sidewalk Who would be responsible for that injury?
- We always get named in the lawsuits as well. Okay, and if that sidewalk clarify we often more than often
- than not with law firms that are Making legal claims on city sidewalks. The city's almost always included
- in those tort claims great
- Is it safe to assume that part of that? Injury case would be a determination of whether the work that
- was being done met all city state and federal requirements And that's federal requirement is the public
- right away accessibility guidelines and
- It is not the private contract between the property owner and the contractor that is reviewed a private
- contract between a property owner and a Contractor does not supersede the federal requirements as I
- understood as mr. Tom
- Mr. Thomas explained it that BHA was advising you that the orange fencing was okay. Yeah, that Unfortunately
- doesn't meet what would have been required as part of a right away permit And I just want to also say
- I want to be very clear. Mr Tom No one's accusing your business would be in their response for anything
- What we're held to is enforcing the standards that we are those are the pro-wag TTT Sanders and that's
- that's that's what Rebecca was really trying to always do is get the sites in compliance
- We would have been happy to try to sit down with BHA and you all to figure out phasing if it was going
- to be the whole neighborhood at a time. We would have really been working towards that. And I know you
- don't the contract was it might not have been set up that way. But we would have been happy to be part
- of the conversation to figure out how to best do this knowing we have to meet proag compliance. I'm
- going to just take a moment here to further explain something that we're dealing with on a regular basis
- right now. We have currently four or five different ADA compliance cases that are being
- sought after for public infrastructure in regards to the public right of way and pedestrian access.
- These are official formal ADA complaints. We have a lot of residents here that report things that are
- not in compliance on a regular basis with our developments and our construction projects. Our staff
- has a really delicate line to try to balance of trying to work with contractors to make things reasonable
- within pro wag and everything while also balancing all of the folks that tell us we're not doing a good
- job good enough job enforcing keeping the right way open.
- You mentioned Kirkwood we had a complaint yesterday with EMB that they were not in compliance with proag
- we went down there yesterday We got them to to properly secure their site yesterday I went down there
- today to make sure that they properly had their sidewalk closures in place if that changed today I'm
- gonna be out there tomorrow. I promise you that it's high it's high visibility These are unfortunate
- situations staff is held to the standard that they have to get proag compliance That's an unfortunate part here
- And so that yeah, I just wanted to just also make my comment. They're known this isn't about CGR It's
- it's just about making sure that they're in compliance with the pro-wag and just one follow-up I think
- you hit on what I was gonna ask it Please Craig if I'm wrong, but I believe it is a common practice
- of the city the engineering department the public works department when a permit is applied for to work to
- very closely with the contractor and the property owner to make sure they're aware of what is expected
- of them and to work within their timelines and their budgets and the law We're gonna try to help devise
- as best as we can here. I think as mr. Thomas referred to I think there's a lot of confusion of
- which project this was under it. I'm not familiar exactly with what rad two and rad one and two were.
- Those were separate projects of investments that were happening in Crestmont that CGR was doing for
- the Housing Authority. Yeah for BCM and the Housing Authority. And this was then another project of
- a different a different project entirely. And correct me if you feel like this misstatement. This is
- a misstatement. But I think part of it was also that we were
- in communication with other members of the CGR team at different times whether it was Gary whether it
- was Mr. Scott or Mr. Lloyd with emails and I don't know from everything I read it doesn't look like
- all that was being connected last December to say no this is a new project we need a right away permit
- and that's I think the crux of the issue here is that that right away permit was never put forward back
- in December and
- To be able then have these conversations the work started and they saw it wasn't in compliance So this
- is a challenging one for us because it definitely needed a whole new right away permit to do this work
- And that was just never applied for So yeah, right and we we assume we were still working and can I
- ask you this? Yeah, because we were told by BHA that Because we were doing a sidewalk replacement inside
- the neighborhood as well not along the streets and we were told that that was
- that you didn't need permits for inside.
- I think BHA owns some of those more internal circular drives and the whole property where they're even
- responsible probably for the internal streets at that point. And I could see how that would get confusing
- of what's a right of way versus what is within the BHA project and everything else. When these came
- to actual city streets and city sidewalks that were along, I can't remember each of the locations, but
- there were four specific ones. Those were all definitely city streets and city rights of way. So, yeah.
- This isn't easy this is If I could if I'm on 12th Street and I'm it's 12th and Lindbergh would where
- my right-of-way sign would be But if I lived in the middle of 12th Street 1500 block at 12th Street,
- I walk out I'm not gonna see that sign and there's gonna be a hole there You would still be responsible
- for your excavation too. No. No, that's why that's why we use the orange tape
- Rebecca standing that was that was recommended by Kate. What was Kate's? Kate that that that's what
- we all came up with after the injury up at a cresma that we had You would have done the diversion at
- the beginning of the sidewalk face where you would get a person from an ADA ramp to an ADA ramp And
- then you would also do your excavation to hold it to maintain that Rebecca. Did you have something you
- wanted to add? I'm sorry, please
- The clarification I have is that CGR did apply for a right-of-way permit in December and was aware that
- portion of the work they were going to be doing was going to be in the public right-of-way because when
- he Mr. Lloyd sent me the plan set He identified which of those panels were going to be in the public
- right-of-way So I could see ones that weren't and that is not a part of what I was trying to get in
- compliance
- I think the point that was made about the safety fencing was one that I just wanted to clarify that
- and not to frighten Adam when I say this but when you are following the appropriate closure in the right of way
- What happens in that closure is varied. I mean, you could have lots of things happening in that closure.
- You could have fencing to keep
- people out from the excavation point, which I appreciate the comments that you've made about concerns
- that people will traverse across, especially in that area, the way that the homes are set up, it would
- be very easy to traverse into the middle of a closed sidewalk. And so you can have lots of different
- activities happening in that closure that can be additional safety measures
- Also additional construction measures and other things that might be happening in that sidewalk so all
- of those things are important and and allowed when you have the the proag Restrictions in place so I think
- I just wanted to say I appreciate all the information that has been shared both by you. Mr Thomas and
- by city staff This was very well documented on everyone's part as to the conversations that were happening
- and some of the ways that there was confusion around this project, especially as it is a part of a multi-phased
- activity and we it's not unusual for us to encounter these types of confusion when you have several
- different contractors who are receiving permits for different types of work, so I Just want to reiterate
- what Adam said earlier. This is not in any way to put any sort of negative Opinion on the work that's
- being done. It's it really is more about
- the city ensuring that it's following the guidelines that we have to follow by the ADA and the other
- federal and state regulations that we have to abide by. So appreciate all of the work that's happening.
- And I know this is a huge... Recording in progress. This is a huge project. And so appreciate the work
- that you and your team have been doing in that area. Thank you. And just one more thing if I could say.
- This contract was down to less than eight thousand dollars worth of work that needed to be completed
- So we were down to closing this out prior to rad to ending where it didn't require bond and the total
- of five thousand in the bonding I think at some point to be fair to CGR there should have been some
- sort of meeting of the minds that said hey
- this is gonna be another added expense onto this final contract. And maybe they could defrate it. And
- the only other thing I will say before I walk out of here today, if you do decide to find CGR, is there
- a way we can make that a donation to the people of Cresmont? And I would be happy to sign that check tomorrow.
- That's all I care about When you're able to help when you're able to help rebuild your old neighborhood
- It's a sense of pride and there are not people lining up to take BHA contracts I'm telling you every
- time we bid we're the only ones but we do it from a sense of purpose to try to help the residents up there and
- When Rad 1 and Rad 2 first started, the difference of how that whole area looks up there now, if you've
- not seen it, I encourage everybody to get up there and see it. It's different at night and day.
- I talked to friends that I grew up with that stayed up at Crestmont, and they're like, I said, hey,
- guess what? They got Central Air up there now, and they're like, are you kidding me? All the summers
- I spent? So it is a sense of pride for me, and I would gladly donate 3,000, 5,000, whatever it is, to
- the kids at Crestmont. I know they're having a backpack movement for back to school, and I know they
- have their back to school, which we donate to anyway, but I'd be happy to help that donation for the
- folks. Thank you, Carmen. What I am gonna just recommend
- If we could just table this for tonight this isn't to say that this isn't gonna be a fine that's uphill
- that we're gonna continue to ask the board to uphold it what I do want to explore is just one thing
- tonight I don't know that we could do anything legally to allow for that but I do at least want to try
- to explore something there and figure that out
- I will just make general note it is not it was never lost on me or any of the staff that you know Mr.
- Thomas has connections to the area we knew what your company was doing up there in terms of the good
- work on behalf of the overall BHA has been working for many many years to do these big rehab projects.
- And I also just want to note that I also really want to applaud Rebecca for doing the work to actually
- note and document everything throughout this whole process. It is confusing. I won't lie. It's kind
- of hard when we're dealing with different people within the same company at different times. But so
- I'm not asking anything other than the board to just table this for this evening. It's still probably
- going to be a recommendation that we uphold the fine if we can't figure out something here. But I want
- to at least take two weeks to figure that out if that's OK with you. That's OK with me. Perfect.
- So I would ask that you just table this for this evening With that suggestion is there a motion decision
- on the appeal of notice of right-of-way violation for CGR services I Motion passes to table and I would
- just like to reiterate both to mr. Thomas and to staff the how
- helpful it was for us that this was documented so clearly and That you came To share the story of what
- you're doing it at Crestmont. All right. Thank you so much All right, next we will move to petitions
- and remonstrances if anyone has something to comment on that is not on tonight's agenda may approach
- the podium if you are on zoom you can use the
- Raise hand function or the chat recording in progress. All right. I just want to make note that the
- physical recording is done by cats. So that will still be available online even though we are having
- the technical difficulties in council chambers itself.
- So we still will have a full recording of this available online. We appreciate your constant management
- of the zoom. All right. We'll move along to the consent agenda on tonight's consent agenda as a right
- of way special event permit for a little five film right of way special event for twenty twenty six
- Hoosiers outrun cancer five K right of way special event for twenty twenty six Pride Fest.
- right of way special event for the twenty twenty six World Cup final community watch party resolution
- resolution twenty twenty six dash zero three one art on a traffic box for flow arts at Sixth and North
- College memorandum of understanding between Monroe County and city Bloomington regarding the Grimes
- Lane Bridge acceptance of public improvements for some it would phase two sections one through four
- and payroll. Are there any items that need to be removed from the consent agenda tonight.
- All right. Any questions from the board about items on consent. Is there any public comment on the consent
- agenda tonight. Nine on zoom. All right. Is there a motion. I move that we approve the consent agenda
- for this evening July 14th of twenty twenty six. Second. I will call the roll Roche. I Cox Decker.
- I Caron. I motion passes.
- All right, moving along to new business. First item is the services agreement with Civic Brand for wayfinding
- audit and strategy framework development. Good evening, Adam Wason, public works director in coordination
- with Jane Coopersmith, the economic and sustainable development director. This is a project where we're
- utilizing Civic Brand to help us with an audit and a strategy around all of our wayfinding. As we discussed
- in the work session yesterday,
- since probably the mid-90s or so, there's been a couple different campaigns to put up different types
- of wayfinding signage. So this is for community members that may have seen the green signs that point
- to things like athletic facilities with the university or where the library might be, other downtown
- attractions, as well as the big brown signs that are more of a wood-painted brown wayfinding sign that
- also has, you know,
- I think those are more towards like city parks and city amenities and things like that. So those have
- been put up throughout the community over many many many many years in different ways and by different
- city different organizations whether it's the Convention and Visitors Bureau city themselves. I think
- Rotary at times gets involved Chamber of Commerce others.
- So this is just going to audit everything that's out there. We're then going to be working with the
- Convention and Visitor Bureau and other community partners to revamp the whole way finding throughout
- the community. And so this is in coordination with the economic and sustainable development department
- and to get that audit and strategy in place. All right. Is there public comment on this item.
- Seeing none is there a motion I move that we approve the services agreement with Civic brand for wayfinding
- audit and strategy framework development second I Cox Decker, I Korone I motion passes Next is a noise
- permit request for Kirkwood Grimes Patterson and Rogers Street maintenance project from ENB paving and
- Sarah Gomez with the engineering department. I'm the project manager for this particular capital project
- and ENB is on a very tight timeline to get all full closures for this project done before the students
- return. We put the end date as August 1st so that there's plenty of wiggle room in there before they
- actually start piling in. So they have requested during the 10 day closure of
- West Kirkwood Avenue to work on Sunday and that's what the noise permit is for is so that they can be
- out there between the hours of I think it's 7 a.m. To 8 p.m. Per the city code Thank you questions from
- the board All right, it's their public comment on this item Is there a motion
- I move that we approve the noise permit request for Kirkwood Grimes Patterson and Roger Street maintenance
- project from Ian be paving. Thank you. Second. I will call the roll. I. I. I. Motion passes. Sorry James.
- Thanks. Thanks. Next is a right of way closure request for Crider and Crider at Union Street. Zach Bell
- engineering.
- The request includes sidewalk diversions, temporary lane closures, road closures as necessary to safely
- complete the work. Closures are proposed from July 15th through August 14th and will occur during
- normal construction hours and During overnight hours pedestrian and vehicular traffic will be maintained
- shifted or rerouted in accordance with the approved temporary traffic plan Sidewalk diversion will alternate
- between the east and west side of Union Street as work progresses south from 10th Street Traveling closures
- will alternate also as work progresses south on Union Street from East 10th Street
- During periods of full street closure either the northbound or southbound lane will be closed depending
- on the low work location Lane closures are expected to total approximately two weeks That's in addition
- to the two weeks that they've had until this point phase one Street closure will take place adjacent
- to 405 North Union Street with local access to be maintained Detour route will utilize North Jefferson
- Street if Jefferson Street is closed we believe the grid will be able to handle it and people will
- be able to find their route. Street closure will have a total duration of approximately three weeks
- July 15th to August 4th 2026. Criterion Criterion shall install and maintain all required signage barricades
- traffic control devices maintain access and limit the closure to minimum area and duration necessary.
- James is also here. If you guys have any questions for him. Thank you. Questions from the board.
- Is there public comment on this item? Okay, is there a motion I move that we approve the right-of-way
- closure request for a Crider and Crider at Union Street Second I will call the roll Roach. I Cox Decker.
- I Korone I motion passes Next is a right-of-way closure request for habitat for humanity. I
- Habitat for Humanity is requesting approval. You're welcome James Habitat for Humanity is requesting
- approval of temporary right away closure at 921 West more effect way to accommodate retaining wall repairs
- The request includes a temporary closure of the sidewalk as necessary to safely complete the work The
- closure is proposed for late July through mid-august and will remain in place for the duration of the
- project Pedestrian traffic will be rerouted in accordance with the approved temporary traffic
- control plan sidewalk closure will be on the south side of sidewalk along more of that way with a detour
- to the north side of West more of that way and access maintained by the sidewalk to the south of the
- lawn habitat for humanity shall install and maintain all required signage barricades and traffic control
- devices maintain access to adjacent properties and limit the closure to the minimum area and duration
- necessary to complete the work and also the applicant is also online
- tonight if there are any questions. She has raised her hand, so I will ask her to unmute. All right.
- All right, can everybody hear me all right? Yes, thank you. This is Kari Bennett. I'm Operations Director
- for Habitat for Humanity of Monroe County. This closure is in
- Our trail view neighborhood, which is off of the beeline trail in Pigeon Hill, there is a significant
- retaining wall along one sidewalk face on Moravec that is failing. And so for the safety of residents
- and visitors, we have hired CNH landscaping to replace that retaining wall. They estimate that the work
- will take between two to three weeks.
- One thing that I wanted to respectfully recommend is whether the Board of Public Works needs to review
- temporary closures of these residential sidewalks. More of that way is very different from Kirkwood
- College and Walnut. We communicate in advance with our homeowners and stay in touch with them throughout
- these types of projects. And we wonder whether something like this could be delegated to staff
- There may be reasons why that is not possible, but I at least wanted to raise that as a potential permitting
- efficiency for consideration in the future. Thank you. Thank you very much. Questions from the board?
- I do not have a question, but I do believe that we do have to review these sidewalk closures for any
- public right of way. And that is per council city ordinance.
- sidewalks No matter the type no matter the type of sidewalk. It's a 24-hour continuous closure cannot
- be approved by City staff and I believe that is the city ordinance there Other questions I will just
- say that I really appreciate the suggestion of efficiency
- But if it's a city ordinance, it's a city ordinance. Any public comment on this item? None on zoom.
- All right. Is there a motion. I move that we approve the right of way closure request for Habitat for
- Humanity. Second. I will call the roll. Roach. Hi. Cox Decker. I Korone. I motion passes.
- Thank you. Next is a right of way closure request for Weddle Brothers on South College Avenue at the
- convention center. Good evening. Can you hear me. Yes. Hi Kyle ball city engineering. So this closure
- is part of the Bloomington Bloomington Convention Center project. This would be the next phase after
- the reopening of the current closure.
- So Weddle Brothers has requested east and west sidewalk pedestrian diversions. Something that we don't
- get a lot of requests for. From July 24th of this year until August 28th of this year. This will allow
- them to expand the footprint and continue to work all of the curb lines the sidewalk all the infrastructure.
- And I'd have to take a look at the plans to say this with assurity.
- But the east or sorry, the west side would be completed and then the east side would be continue to
- have that same diversion that we've had throughout the course of the project. Yeah, happy to take any
- questions. Thank you questions from the board. Kyle, can you confirm or the east and west sides of South college?
- Will both sides be closed at the same time? So they're currently closed for this current configuration,
- but both of them will be rerouted with a pedestrian diversion. So both of those will have an alternate
- route. OK, thank you. And just for clarity, when you say pedestrian diversion, you mean a walk around?
- Or do you mean pedestrians will be sent to another location? Yeah, good question. So this will be a
- walk around, not a detour. OK, thanks. Any other questions from the board? All right, is there public
- comment on this item? None on Zoom. Seeing none, is there a motion?
- I move that we approve the right of way closure request for Weddle Brothers on South College Avenue
- at the Convention Center. Second. I will call the roll Roach. I Cox Decker. I Corone I motion passes.
- Next is a right of way closure request for city of Bloomington utilities on West First Street. Hi Kyle
- ball city engineering once again.
- So this is a week-long closure that's being requested by City of Bloomington Utilities for sanitary
- work related to the core building there at the corner of First and Rogers. This work I believe is actually
- already underway which was a surprise to me today. But they do have their detour set up adequately.
- There was some
- Urgency to get this closure and work done while we have the other work planned for the 2nd Street Rogers
- corridor in the next few weeks. And they should wrap up within the week so be fully out of this area.
- So this is just west of the first and Rogers intersection. Yeah. Have you take any questions.
- Thank you. Questions from the board.
- Any public comment? Is there a motion I move that we approve the right-of-way closure request for city
- of Bloomington utilities on West 1st Street I Will call the roll Roche. I Cox Decker. I own I motion
- passes Next on the agenda staff reports I Did have a quick note just for the public's knowledge of
- I sort of wish James would have stuck around to get his flowers for this but he was actually responsible
- for the North Walnut closure that we've had last week. So the majority of the work has been completed.
- I think the original request for was for four weeks of closure there. We talked Crider down to two weeks
- and I think it's going to end up being something like six working days in total.
- So it's currently open and will remain open. They will have a half-day closure this Thursday the 16th
- to perform the final asphalt restoration and curb work right there. After that the work is going to
- move on to 19th Street and Walnut will remain open. That's great news. Thank you very much. I will just
- piggyback that to say we did
- session that we did have some contact from the gas station representatives with that closure with some
- concerns about how it was executed. I confirmed with James today that they did drop flyers to the gas
- station to the clerks that were working. The representative of Circle S claimed that no one had ever
- gotten any flyers. James confirmed that he personally delivered those with the contact information to
- call with any questions. So there's a little bit of discrepancy between the gas station on whether or
- not they received the flyer. James confirmed that he did drop it off himself. He's also looking for
- some other contacts that he might have had with the owner of the gas station who may not be the person
- that was here yesterday. So we are looking into that but wanted to just update you on that conversation
- from yesterday. And then I just I've got a couple of things I wanted to go over from a staff report
- perspective.
- Mr. Thomas mentioned the Kirkwood brick project yesterday or that they that he had maybe seen some things
- issues with that closure. We have been in touch with EMB pay contractors on that. There was a specific
- instance yesterday where they did not have an adequate closure to where they were putting some tack
- oil down before they replaced the bricks. And so we addressed that right away and are continuing to
- address anything on Kirkwood that would be outside of that proag compliance. So just know we are on
- top of that.
- We've got a lot of projects still moving forward. You heard about some of the timelines with the Rogers,
- Kirkwood, Grimes paving today and the night work that might be associated with it. West Kirkwood is
- gonna be closing next week at the intersection with Rogers to facilitate repairs in advance of the paving
- there. So we do, we've got a lot of projects going on. Appreciate the patience of the public while we
- make these major investments. We know it can be.
- a you know an issue for folks as they're trying to travel and that they may have some delays but it's
- all in the name of getting new roads built and paved and all that so we appreciate patience there and
- just safety around all those crews. The other thing I wanted to update the board on is today was our
- first day of having the national
- The American Public Works Association National Accreditation Team in Bloomington. So for the last several
- years we've been working through the accreditation process through the APWA and that all culminates
- with their big site visit that began this morning. Happy to report that we are well on our way to compliance
- if things go as well as they did today. We have the way it works is we have 293 separate practices that
- we are responsible for across 18 chapters.
- I think there's 18 applicable chapters and then there's 293 practices that we have to document how we
- do things.
- Really great success in getting full compliance with the vast, vast majority of what we presented. Things
- that were found to be only in substantial compliance were very minor things like adding a date to a
- policy or just it was very minor stuff that we'll be able to correct before it's done. So I just want
- to just report out that we were super happy with the way it went today and are very excited to work
- our way towards accreditation and are confident we will receive that.
- But just want to give a big shout out to two people on that. Christina Smith has been working tirelessly
- on this the last couple years as she heads off into retirement in October. And then our SPIA fellow,
- Mikhailo Miller. Gosh, I thought I got his name, his last name wrong for a second. Mikhailo has been
- with us the last several years as part of the SPIA fellowship program and has been just instrumental
- with helping us do the documentation and
- you know, really smart graduate student who does the technology really well. There's a very robust software
- documentation program that the APWA uses, and thank goodness we had Mikhailo helping us through all
- of that, but yeah, just a really great day of going through all of that. And then the last thing I've
- got for you is we are, the DC,
- So we asked the board to approve a contract to a secondary bidder on the downtown parking lot paving
- project. This was at your last meeting. DC construction is the who we have awarded that to based on
- a lot of different moving parts and factors with what's going on around Kirkwood. We are going to
- We have to go to the city council for an additional appropriation on this because it was encumbered
- under 2025 funds to a different contractor. So we have to do the additional appropriation anyway. That's
- not a big deal. But what we realized is we were plugging all the pieces into the calendar between now
- and August 15th was unless they were able to start next Monday and they were trying to fit that in we would be
- If we didn't get that window done, we would be into August and we can't have those parking lots closed
- at the beginning of August right now. So we're working more towards a September or possibly a fall break
- timeframe to do that repaving, but that will still be coming yet this fall. And it actually helps us
- with the additional appropriation timing and everything. We're gonna have to hold back funds from a
- different project and do things. And so this actually cleans it up a little bit and makes it easier.
- So that work will still happen this year, but it will be a little later than we expected.
- So now we're taking into account football schedules and all the different things with the fall festivals.
- But it will be done. So that's all I have, but happy to answer any questions if you have any.
- Thank you. Next on the agenda is approval of claims. Any board questions on claims tonight? OK. Is there
- any public comment on claims? None on Zoom.
- All right. Is there a motion. I move that we approve the claims in the amount of four million fifty
- six thousand forty nine dollars and seventy five cents. Second with a motion a second. I will call the
- roll Roach. All right. Cox Decker. I Caron. I motion passes and with nothing else on the agenda I will
- call for adjournment.