Good evening folks. It's 5 30 p.m. On Tuesday July 14th 2026. This is the regularly scheduled Board
of Public Works meeting. We are in council chambers here at 401 North Morton Street in Bloomington Indiana.
There is a zoom link and a meeting ID passcode on the agenda and on the meeting announcements on the
city's Web site.
If you are on Zoom and you have either an item on the agenda or have public comment for any of the various
items, that'll be allowed through the raise hand function and such. So we will make sure anyone that
has any online comment for any of these items will use the unmute function and get you that ability.
Otherwise, I will turn it over to Elizabeth Caron, Board of Public Works president for tonight's meeting.
Adam good afternoon everyone. I called it ordered tonight's meeting of the Board of Public Works for
July 14th 2026 First on the agenda. We have messages from board members Next we'll move along to appeals.
First. We have an appeal of a noise violation at 517 South Mitchell and
Adam Wason, Public Works Director on behalf of City Legal's and Adina Casamanian, and we have Officer
Shields here in the audience this evening as well. Basically, on July 20th, 2026, Officer Shields issued
a noise citation number 40799 to Jahir Mansia at 517 South Mitchell Street for excessive and loud noise.
Officer Shields was sent to the location by central dispatch to investigate
Parked a block away, waited for 15 minutes, heard the music the entire time, heard the elevated noise
the entire time.
As he approached and went down the block, he could continue to hear that music. As you know, with the
Quiet Nights program, we do not issue warnings. If the officer is called and observes the violation,
a notice of violation is issued. So the resident, Jahir Mansia, did not dispute the noise, but asked
for and requested a warning for the noise. As stated, BPD does not issue warnings for noise violations
that are called in through dispatch.
So Officer Shields is here to answer any questions. And I know we have the appellant online, and would
turn it over to the appellant if they have any comments they would like to make. Oh, hi. Hello. I don't
know if you guys can hear me. OK, we can hear you. OK, we can hear you. OK, yeah. I just want to just
come on here and just, uh. I'm sorry. Can you start by just stating your name for the record, please?
OK, I got you. I'm Jeremy. I live at 5.17.
Would you like to make any statement for the board? Yes, I'll just give some context on what happened
at the situation at the place. I'm home alone. I'm in the shower. I am playing music. Nothing too much
of it. It's a Friday night, I believe. Pretty quiet. All my neighbors are gone. So I'm playing music
in the shower and getting ready. I hear a knock on the door, so I go answer it.
It's the officer, officer just tells me the music is too loud. And I'm, oh, my apologies. It wasn't
my intention to disturb anybody whatsoever. And so I'm expecting like a warning. I've never had any
comment with any officer regarding noise at all in the last four years of living in Wilmington. And
he just told me that, oh yeah, I'm sorry, but we gotta get the citation out. And I was very, I was kind
of caught off guard by that. Because every time I've heard other peers
they always get a warning on the first time. And it just kind of caught me off guard. And I just thought
the situation itself wasn't... I didn't feel like that was the right decision at the moment, as in what
was going on at my house. I was just by myself, taking a shower, playing live music, which I do recognize
that was probably too loud. But I just feel like what happened
wasn't really worthy of a citation compared to other incidents that I've heard of of people throwing
parties and like underage drinking and all of that. And especially being with my parents on the fence,
I felt like it was quite unfair. And I'm just sitting like, what was going on at that time. And yeah.
Thank you very much.
Hi, would you mind approaching the podium please and just stating your name Go ahead do that again,
it's also James Shields with the Wellington Police Department. Thank you. Can you Can you talk about
the process if you give a warning versus if you give a citation immediately so with that amount excessive
noise, like I said, I did park a block away and
I allowed of the 15 minutes a lot of time I still hear it plain as day right there on the public roadway
went up there and it was just blasting out of the residents. I do not issue warnings every citation
that I do issue for noise if I go to a party it's going to be a citation. I don't do warnings.
Thank you. And it's.
From staff is that BPD does not issue warnings for noise complaints it goes directly to citation the
first time for the quiet Yes, this is an extension what we call the quiet nights program. It's been
in place for many years for the last several if the officers are called out through Dispatch it's been
standard practice that if they observe the violation it does go directly to a citation I think at least
less I Don't know the exact number but at least less
Half-dozen or more appeals that have come to you all it's been under that policy We they've not been
issuing this at least this entire last academic year. There were no there were no warnings It was always
straight to the citations. Okay. Thank you any questions from the board Just just a clarification for
the record You were sent by dispatch Yes, so that means that someone in the general area did call and
complain about the excessive noise. Is that correct?
Thank you. Is there any public comment on this item? If you are in council chambers, feel free to approach
the podium. If you are online, use the raise hand function or the chat. Yes, we will. Hi. Hello. Thank you.
with the policy that you guys said about the late night late night noise complaint. I wasn't aware of
that. Like I said I had have had peers fellow classmates and friends who had encounters with throwing
parties and excessive excessive noise back in the past and their experiences I've always been like hey
first time is a warning second time 50 and so on fourth. I do recognize and do aware I do.
I know I was playing loud music, but I just feel like I wasn't playing music to just to be loud or anything.
I was just at home Friday night. All my neighbors are gone. From what I know, I've always played music
loud and I've never had once a complaint from any neighbor or any fellow people on my street. And so
when I was told about the citation, I would just kind of just in disbelief, I guess.
is because I was very cooperative with the officer. My apologies. I turned it off. And he told me that
he was just down the block and he heard the music. But he never told me somebody called in or anything
like that. So in that moment, I just felt it was more like he just happened to hear it. But I would
have appreciated him telling me, oh, I got called in by dispatch. Your music was too loud. That would
have made me feel like, OK, fair enough.
But what I was told was he would just happen to be down the block and music was loud. So we came to
check it out, which I completely understand. But as for with everything that transpired, it's not the
accurate, accurate, accurate. Oh, my bad. Titation for what happened. And I mean, I'm sure you guys
all know, Wilmington over summers are pretty much a dead town, really quiet. And so
I wasn't doing no harm or anything like that. There was no party going on, I'm home alone. And yeah,
so I just felt like the way I went on about it was very respectful and I told the officer, I'll turn
it off, I'm so sorry. And it was just automatic citation, no type of like, hearing me out, which is
very one sided I felt like, which I mean, if that's the policy, I completely understand. But I wasn't
aware of that. The only thing I knew prior to this was that first noise time complaint
It's a warning and then from so on forth citation and then increases over time. But yeah, so I just
wish if I didn't know this information prior hand, I would have had the music lower or not even the
music at all. And I just feel like it's a policy that's not really spoken about or known about. So I
just feel like if I knew that previous to this incident, you wouldn't be here having this conversation
with you guys. Thank you.
Thank you very much. This is just a good time to remind people with a new semester starting at IU that
if students are living in off-campus housing, they are responsible for rules and policies within the
community. And we will repeat again that there are no warnings given for noise violations by BPD.
All right. Is there a motion?
Move that we uphold the notice of noise violation at 517 South Mitchell Street Second With a motion
in a second. I will call the roll Cox Decker. I roach. I grown I motion passes Next is an appeal of
the notice of right-of-way violation for CGR services and
Davis from engineering department I kind of wrote a synopsis of my staff report since it was so long.
So that's what I'll read the staff report provided for the CGR appeal of NOV right-of-way outlines
communications between city staff and CGR services beginning December of last year when the application
was submitted through
The current month of July and can be found in the packet for this session of the BPW along with email
submissions to support the report Following is a brief summary of the staff report CGR submitted an
application on December 19th 2026 for the replacement of sidewalk panels in the Crestmont neighborhood
Additional materials were requested and not received
April 7th 2026 I was notified by engineering staff that work affiliated with the permit application
Had begun without an issued permit Contact was made with the applicants Randy Lloyd and carbon Thomas
to ask for the remaining materials to be submitted So retroactive permit could be issued as well as
stating the requirement of temporary traffic control for the four blocks of sidewalk closures to be
put in place
For the remainder of the project, no temporary traffic control was implemented for a total of 16 days
after the staff contacted the applicant. Engineering issued an NOV on June 9th, 2026, citing two separate
violations of Bloomington Municipal Code with a fine totaling $3,000. CGR submitted an appeal letter
to the Board of Public Works liaison on June 16th, 2026.
between December 19th 2026 and June 25th 2026 there were approximately six communications to CGR requesting
information and or placement of a temporary traffic control plan and Approximately 11 requesting the
necessary material submissions for the permit to be issued four months following the Notification of
the need for a retroactive permit the full material submissions were
Required were met on June 26 2026 The applicant was then said sent the invoice for the permit fees on
July 1st 2026 which as of today has not been paid Which is a requirement for the issuance of the permit
the total number of days without a retroactive permit from the April 7th 2026 notification totals now
97 days and
And if you guys have any questions about the facts or the things that I wrote in the report, I'll be
happy to answer those. Yeah, I believe we have carbon here.
Hello, my name is Carvin Thomas. I am managing partner of CGR services LLC Yes, I would this contract
actually began way before The service state of the issuance of this the permit request this this project
actually began under what we call rad2 which is
The redoing of the Crestmont neighborhood CGR services that we've been replacing sidewalks concrete
all throughout the rad one project which was walnut woods as well as Reverend Butler neighborhood So
we have done a lot of sidewalk replacement up there and the practices that we had in place we were using
the regular orange concrete fencing to
square off our properties or, because this contract was so segmented that we were pouring five foot
of concrete here, 10 foot of concrete here. It was a replacement. So we knew for the right of way, we
felt if we were cutting off a whole block of sidewalks, yes, you put up your warning signs,
sidewalk closed, find another alternate due to it. But with this project being so segmented, it was
all over Crestmont.
I don't know if she, sorry, Rebecca has a copy of the beginning contract, but in nowhere when we first
signed the contract, was there anywhere that said we needed a permit? But this thing changed as we came
out of RAD 2, and then it became a whole nother project. It fell out of RAD 2. There was some warning
about RAD 2 had to be completed by November,
Whatever, but we were still acting under the old rad to agreement which did not require any right-of-ways
and We continued to use the orange fencing to close off these small plots of land or small plots of
repairs and The reason we went with the orange construction fences during rad to early into construction
of rad to there was an injury up at Crestmont and
One of the tenants got hurt with the way we were doing the signs, because any time you're doing the
concrete sign warnings, those signs, when you're working around kids, I don't care where it's at, they
disappear.
So for us, after that injury, and Bloomington Housing Authority was gonna be held liable for the injury
because of the way we marked it off, it was said to us by Kate, who was the director of Bloomington
Housing Authority at the time, this is the process for blocking off sidewalks when you're doing construction,
and it was the temporary orange construction fencing. So we continued doing
Processing the rest of this job as though we were still under red recording in progress. Oh Okay, but
that's the way we continued there were no new contract that said hey that required bonding at the beginning
of this process when we signed a contract with Nate and Rhonda
there was no talk about needing additional right-of-way bonding, because it did fall under the rad-tube.
So that was... that's what we were understanding. So when we were approached and said, hey, you need
bonding now, we had already had holes dug all over Chrismont. We were already in the process. So our
choice became, do we continue to leave these holes all throughout the neighborhood, or do we go ahead
and fill them in
As we apply for the bond and we did apply for the bond and one of the bonds we got back We were told
notified by the city that that bond was not accurate because it wasn't It was a year-to-year bond that
had to be renewed which we thought was sufficient but Rebecca informed us that we had to have a two-year
continuous bond and our Insurance rep nate herboli at first insurance. He thought that
The initial bond that we applied for which would be right here would be relevant to cover us for it
So we did try to get the retroactive bond, but we knew we had These areas that had to be replaced that
was public safety matter in our opinion All right, thank you very much I just want to make a couple
real quick comments here just so we're all clear on everything
In the end even when you're doing work in Crestmont for BHA You still do need to have a right away permit
because they are sidewalks within the right away. That was always known, correct? No, we had worked
under BCM under rad one run to the Contractor itself. We did not have were those on private property
compared within the public right-of-way We did sidewalks and Monroe 12th, okay, we did
ADA compliance among all those So it's as well clarification was the Was your response that a different?
Contractor held those permits was that what was happening and we still thought we were still working
under the rad to agreement Very clear about so even when the the
You saw a lot of references to Proag within the documentation, right? Yes.
So that's the standard we're always held to when the right of way is closed. We can't ever let our permits
deviate from pro-wag. Even if BHA says, hey, orange construction fencing's good enough, we're held to
that pro-wag standard for ADA and all types of compliance. So we don't get to deviate from that. So
that means if you've got just two panels of sidewalk that are being torn out and replaced, you still
need to go back to the block fronts where there are the appropriate crossings and such.
And that's where all the pro-wag standards come in. And we don't get to deviate from that when we see,
you know, it's just a couple sections. The idea is that you always, we always think of somebody, if
somebody visually impaired was to come upon the site, they need to be moved before they actually get
to the site to a safe crossing. No, I understand why that would be. And in all practical situations,
we do that. But we would have literally had almost all of Crestmont
because of the 20 different Sections that needed to be repaired and in all due respect on my way here
I probably saw eight different city sites with no pro-wag Warnings as I was coming through with no adequate
staking or any fencing to keep you just walk down Kirkwood You'll see that those are open. So we thought
we went over and above for the safety of the residents at Crestmont
Under any other circumstances we had all of Monroe closed sure. Yeah This is where I think if we would
have gotten into and I'm just gonna Kind of opine here a little bit where if we would have gotten into
a right-of-way permit request in December that that was emailed about and sat down with you all we would
have asked for different phasing So you didn't have the whole neighborhood. We would have said hey,
we'd like you to focus here Yeah, that's I can give you the contract that would not have been possible
At the beginning of the contract we were told that it would be 20 feet 30 feet 40 feet But it didn't
do that. I'm talking five feet 10 feet Even two and a half feet where you just had half of the sidewalk
that was damaged It would have required us to close down that I just don't think under this circumstance.
It would be practical also
Just want the board to know that I'm a resident of Crestmont. I grew up on 7th Street I lived in that
when we worked up there for the last four years CGR's utmost priority was the safety of the residents
and I am telling you that orange fencing is what we found protected the neighbors the best in that area
you could have a sidewalk closed sign at the beginning of the street, but at
Midnight, when someone's walking out of their residence, not toward the end of the sidewalk, but just
straight out of their residence and coming up before they met that pro rag standard, they could walk
in that hole. And to me, this was the most practical way of keeping the neighbors safe. And to let you
know, toward the end of this contract, we probably had $8,000 worth of concrete repairs to replace.
And a $3,000 fine on top of that is just that just really takes away a lot of what we've done up there.
But for four years, we've been up there. We have provided community gardens. We have planted those gardens.
We have provided donations to the community building. We have helped individual residents every day
up at Crestmont.
so to look at CGR as though we were some kind of Irresponsible company that could be further for them
truth So the three thousand at the end of the day if you all decide that's what we need to pay that's
fine But our public reputation is more important than that's why I thought it was important that I would
come here to tell you Exactly what we went through in that project. Thank you very much. Okay. All right
questions from the board
Just some clarifying questions mostly for Adam The Work that is being described was in the public street
right away. Is that correct? These were public sidewalks. Yes, and who owns those public sidewalks the
city owns them adjacent property owners are responsible for their maintenance and if Someone were to
be injured on a public sidewalk Who would be responsible for that injury?
We always get named in the lawsuits as well. Okay, and if that sidewalk clarify we often more than often
than not with law firms that are Making legal claims on city sidewalks. The city's almost always included
in those tort claims great
Is it safe to assume that part of that? Injury case would be a determination of whether the work that
was being done met all city state and federal requirements And that's federal requirement is the public
right away accessibility guidelines and
It is not the private contract between the property owner and the contractor that is reviewed a private
contract between a property owner and a Contractor does not supersede the federal requirements as I
understood as mr. Tom
Mr. Thomas explained it that BHA was advising you that the orange fencing was okay. Yeah, that Unfortunately
doesn't meet what would have been required as part of a right away permit And I just want to also say
I want to be very clear. Mr Tom No one's accusing your business would be in their response for anything
What we're held to is enforcing the standards that we are those are the pro-wag TTT Sanders and that's
that's that's what Rebecca was really trying to always do is get the sites in compliance
We would have been happy to try to sit down with BHA and you all to figure out phasing if it was going
to be the whole neighborhood at a time. We would have really been working towards that. And I know you
don't the contract was it might not have been set up that way. But we would have been happy to be part
of the conversation to figure out how to best do this knowing we have to meet proag compliance. I'm
going to just take a moment here to further explain something that we're dealing with on a regular basis
right now. We have currently four or five different ADA compliance cases that are being
sought after for public infrastructure in regards to the public right of way and pedestrian access.
These are official formal ADA complaints. We have a lot of residents here that report things that are
not in compliance on a regular basis with our developments and our construction projects. Our staff
has a really delicate line to try to balance of trying to work with contractors to make things reasonable
within pro wag and everything while also balancing all of the folks that tell us we're not doing a good
job good enough job enforcing keeping the right way open.
You mentioned Kirkwood we had a complaint yesterday with EMB that they were not in compliance with proag
we went down there yesterday We got them to to properly secure their site yesterday I went down there
today to make sure that they properly had their sidewalk closures in place if that changed today I'm
gonna be out there tomorrow. I promise you that it's high it's high visibility These are unfortunate
situations staff is held to the standard that they have to get proag compliance That's an unfortunate part here
And so that yeah, I just wanted to just also make my comment. They're known this isn't about CGR It's
it's just about making sure that they're in compliance with the pro-wag and just one follow-up I think
you hit on what I was gonna ask it Please Craig if I'm wrong, but I believe it is a common practice
of the city the engineering department the public works department when a permit is applied for to work to
very closely with the contractor and the property owner to make sure they're aware of what is expected
of them and to work within their timelines and their budgets and the law We're gonna try to help devise
as best as we can here. I think as mr. Thomas referred to I think there's a lot of confusion of
which project this was under it. I'm not familiar exactly with what rad two and rad one and two were.
Those were separate projects of investments that were happening in Crestmont that CGR was doing for
the Housing Authority. Yeah for BCM and the Housing Authority. And this was then another project of
a different a different project entirely. And correct me if you feel like this misstatement. This is
a misstatement. But I think part of it was also that we were
in communication with other members of the CGR team at different times whether it was Gary whether it
was Mr. Scott or Mr. Lloyd with emails and I don't know from everything I read it doesn't look like
all that was being connected last December to say no this is a new project we need a right away permit
and that's I think the crux of the issue here is that that right away permit was never put forward back
in December and
To be able then have these conversations the work started and they saw it wasn't in compliance So this
is a challenging one for us because it definitely needed a whole new right away permit to do this work
And that was just never applied for So yeah, right and we we assume we were still working and can I
ask you this? Yeah, because we were told by BHA that Because we were doing a sidewalk replacement inside
the neighborhood as well not along the streets and we were told that that was
that you didn't need permits for inside.
I think BHA owns some of those more internal circular drives and the whole property where they're even
responsible probably for the internal streets at that point. And I could see how that would get confusing
of what's a right of way versus what is within the BHA project and everything else. When these came
to actual city streets and city sidewalks that were along, I can't remember each of the locations, but
there were four specific ones. Those were all definitely city streets and city rights of way. So, yeah.
This isn't easy this is If I could if I'm on 12th Street and I'm it's 12th and Lindbergh would where
my right-of-way sign would be But if I lived in the middle of 12th Street 1500 block at 12th Street,
I walk out I'm not gonna see that sign and there's gonna be a hole there You would still be responsible
for your excavation too. No. No, that's why that's why we use the orange tape
Rebecca standing that was that was recommended by Kate. What was Kate's? Kate that that that's what
we all came up with after the injury up at a cresma that we had You would have done the diversion at
the beginning of the sidewalk face where you would get a person from an ADA ramp to an ADA ramp And
then you would also do your excavation to hold it to maintain that Rebecca. Did you have something you
wanted to add? I'm sorry, please
The clarification I have is that CGR did apply for a right-of-way permit in December and was aware that
portion of the work they were going to be doing was going to be in the public right-of-way because when
he Mr. Lloyd sent me the plan set He identified which of those panels were going to be in the public
right-of-way So I could see ones that weren't and that is not a part of what I was trying to get in
compliance
I think the point that was made about the safety fencing was one that I just wanted to clarify that
and not to frighten Adam when I say this but when you are following the appropriate closure in the right of way
What happens in that closure is varied. I mean, you could have lots of things happening in that closure.
You could have fencing to keep
people out from the excavation point, which I appreciate the comments that you've made about concerns
that people will traverse across, especially in that area, the way that the homes are set up, it would
be very easy to traverse into the middle of a closed sidewalk. And so you can have lots of different
activities happening in that closure that can be additional safety measures
Also additional construction measures and other things that might be happening in that sidewalk so all
of those things are important and and allowed when you have the the proag Restrictions in place so I think
I just wanted to say I appreciate all the information that has been shared both by you. Mr Thomas and
by city staff This was very well documented on everyone's part as to the conversations that were happening
and some of the ways that there was confusion around this project, especially as it is a part of a multi-phased
activity and we it's not unusual for us to encounter these types of confusion when you have several
different contractors who are receiving permits for different types of work, so I Just want to reiterate
what Adam said earlier. This is not in any way to put any sort of negative Opinion on the work that's
being done. It's it really is more about
the city ensuring that it's following the guidelines that we have to follow by the ADA and the other
federal and state regulations that we have to abide by. So appreciate all of the work that's happening.
And I know this is a huge... Recording in progress. This is a huge project. And so appreciate the work
that you and your team have been doing in that area. Thank you. And just one more thing if I could say.
This contract was down to less than eight thousand dollars worth of work that needed to be completed
So we were down to closing this out prior to rad to ending where it didn't require bond and the total
of five thousand in the bonding I think at some point to be fair to CGR there should have been some
sort of meeting of the minds that said hey
this is gonna be another added expense onto this final contract. And maybe they could defrate it. And
the only other thing I will say before I walk out of here today, if you do decide to find CGR, is there
a way we can make that a donation to the people of Cresmont? And I would be happy to sign that check tomorrow.
That's all I care about When you're able to help when you're able to help rebuild your old neighborhood
It's a sense of pride and there are not people lining up to take BHA contracts I'm telling you every
time we bid we're the only ones but we do it from a sense of purpose to try to help the residents up there and
When Rad 1 and Rad 2 first started, the difference of how that whole area looks up there now, if you've
not seen it, I encourage everybody to get up there and see it. It's different at night and day.
I talked to friends that I grew up with that stayed up at Crestmont, and they're like, I said, hey,
guess what? They got Central Air up there now, and they're like, are you kidding me? All the summers
I spent? So it is a sense of pride for me, and I would gladly donate 3,000, 5,000, whatever it is, to
the kids at Crestmont. I know they're having a backpack movement for back to school, and I know they
have their back to school, which we donate to anyway, but I'd be happy to help that donation for the
folks. Thank you, Carmen. What I am gonna just recommend
If we could just table this for tonight this isn't to say that this isn't gonna be a fine that's uphill
that we're gonna continue to ask the board to uphold it what I do want to explore is just one thing
tonight I don't know that we could do anything legally to allow for that but I do at least want to try
to explore something there and figure that out
I will just make general note it is not it was never lost on me or any of the staff that you know Mr.
Thomas has connections to the area we knew what your company was doing up there in terms of the good
work on behalf of the overall BHA has been working for many many years to do these big rehab projects.
And I also just want to note that I also really want to applaud Rebecca for doing the work to actually
note and document everything throughout this whole process. It is confusing. I won't lie. It's kind
of hard when we're dealing with different people within the same company at different times. But so
I'm not asking anything other than the board to just table this for this evening. It's still probably
going to be a recommendation that we uphold the fine if we can't figure out something here. But I want
to at least take two weeks to figure that out if that's OK with you. That's OK with me. Perfect.
So I would ask that you just table this for this evening With that suggestion is there a motion decision
on the appeal of notice of right-of-way violation for CGR services I Motion passes to table and I would
just like to reiterate both to mr. Thomas and to staff the how
helpful it was for us that this was documented so clearly and That you came To share the story of what
you're doing it at Crestmont. All right. Thank you so much All right, next we will move to petitions
and remonstrances if anyone has something to comment on that is not on tonight's agenda may approach
the podium if you are on zoom you can use the
Raise hand function or the chat recording in progress. All right. I just want to make note that the
physical recording is done by cats. So that will still be available online even though we are having
the technical difficulties in council chambers itself.
So we still will have a full recording of this available online. We appreciate your constant management
of the zoom. All right. We'll move along to the consent agenda on tonight's consent agenda as a right
of way special event permit for a little five film right of way special event for twenty twenty six
Hoosiers outrun cancer five K right of way special event for twenty twenty six Pride Fest.
right of way special event for the twenty twenty six World Cup final community watch party resolution
resolution twenty twenty six dash zero three one art on a traffic box for flow arts at Sixth and North
College memorandum of understanding between Monroe County and city Bloomington regarding the Grimes
Lane Bridge acceptance of public improvements for some it would phase two sections one through four
and payroll. Are there any items that need to be removed from the consent agenda tonight.
All right. Any questions from the board about items on consent. Is there any public comment on the consent
agenda tonight. Nine on zoom. All right. Is there a motion. I move that we approve the consent agenda
for this evening July 14th of twenty twenty six. Second. I will call the roll Roche. I Cox Decker.
I Caron. I motion passes.
All right, moving along to new business. First item is the services agreement with Civic Brand for wayfinding
audit and strategy framework development. Good evening, Adam Wason, public works director in coordination
with Jane Coopersmith, the economic and sustainable development director. This is a project where we're
utilizing Civic Brand to help us with an audit and a strategy around all of our wayfinding. As we discussed
in the work session yesterday,
since probably the mid-90s or so, there's been a couple different campaigns to put up different types
of wayfinding signage. So this is for community members that may have seen the green signs that point
to things like athletic facilities with the university or where the library might be, other downtown
attractions, as well as the big brown signs that are more of a wood-painted brown wayfinding sign that
also has, you know,
I think those are more towards like city parks and city amenities and things like that. So those have
been put up throughout the community over many many many many years in different ways and by different
city different organizations whether it's the Convention and Visitors Bureau city themselves. I think
Rotary at times gets involved Chamber of Commerce others.
So this is just going to audit everything that's out there. We're then going to be working with the
Convention and Visitor Bureau and other community partners to revamp the whole way finding throughout
the community. And so this is in coordination with the economic and sustainable development department
and to get that audit and strategy in place. All right. Is there public comment on this item.
Seeing none is there a motion I move that we approve the services agreement with Civic brand for wayfinding
audit and strategy framework development second I Cox Decker, I Korone I motion passes Next is a noise
permit request for Kirkwood Grimes Patterson and Rogers Street maintenance project from ENB paving and
Sarah Gomez with the engineering department. I'm the project manager for this particular capital project
and ENB is on a very tight timeline to get all full closures for this project done before the students
return. We put the end date as August 1st so that there's plenty of wiggle room in there before they
actually start piling in. So they have requested during the 10 day closure of
West Kirkwood Avenue to work on Sunday and that's what the noise permit is for is so that they can be
out there between the hours of I think it's 7 a.m. To 8 p.m. Per the city code Thank you questions from
the board All right, it's their public comment on this item Is there a motion
I move that we approve the noise permit request for Kirkwood Grimes Patterson and Roger Street maintenance
project from Ian be paving. Thank you. Second. I will call the roll. I. I. I. Motion passes. Sorry James.
Thanks. Thanks. Next is a right of way closure request for Crider and Crider at Union Street. Zach Bell
engineering.
The request includes sidewalk diversions, temporary lane closures, road closures as necessary to safely
complete the work. Closures are proposed from July 15th through August 14th and will occur during
normal construction hours and During overnight hours pedestrian and vehicular traffic will be maintained
shifted or rerouted in accordance with the approved temporary traffic plan Sidewalk diversion will alternate
between the east and west side of Union Street as work progresses south from 10th Street Traveling closures
will alternate also as work progresses south on Union Street from East 10th Street
During periods of full street closure either the northbound or southbound lane will be closed depending
on the low work location Lane closures are expected to total approximately two weeks That's in addition
to the two weeks that they've had until this point phase one Street closure will take place adjacent
to 405 North Union Street with local access to be maintained Detour route will utilize North Jefferson
Street if Jefferson Street is closed we believe the grid will be able to handle it and people will
be able to find their route. Street closure will have a total duration of approximately three weeks
July 15th to August 4th 2026. Criterion Criterion shall install and maintain all required signage barricades
traffic control devices maintain access and limit the closure to minimum area and duration necessary.
James is also here. If you guys have any questions for him. Thank you. Questions from the board.
Is there public comment on this item? Okay, is there a motion I move that we approve the right-of-way
closure request for a Crider and Crider at Union Street Second I will call the roll Roach. I Cox Decker.
I Korone I motion passes Next is a right-of-way closure request for habitat for humanity. I
Habitat for Humanity is requesting approval. You're welcome James Habitat for Humanity is requesting
approval of temporary right away closure at 921 West more effect way to accommodate retaining wall repairs
The request includes a temporary closure of the sidewalk as necessary to safely complete the work The
closure is proposed for late July through mid-august and will remain in place for the duration of the
project Pedestrian traffic will be rerouted in accordance with the approved temporary traffic
control plan sidewalk closure will be on the south side of sidewalk along more of that way with a detour
to the north side of West more of that way and access maintained by the sidewalk to the south of the
lawn habitat for humanity shall install and maintain all required signage barricades and traffic control
devices maintain access to adjacent properties and limit the closure to the minimum area and duration
necessary to complete the work and also the applicant is also online
tonight if there are any questions. She has raised her hand, so I will ask her to unmute. All right.
All right, can everybody hear me all right? Yes, thank you. This is Kari Bennett. I'm Operations Director
for Habitat for Humanity of Monroe County. This closure is in
Our trail view neighborhood, which is off of the beeline trail in Pigeon Hill, there is a significant
retaining wall along one sidewalk face on Moravec that is failing. And so for the safety of residents
and visitors, we have hired CNH landscaping to replace that retaining wall. They estimate that the work
will take between two to three weeks.
One thing that I wanted to respectfully recommend is whether the Board of Public Works needs to review
temporary closures of these residential sidewalks. More of that way is very different from Kirkwood
College and Walnut. We communicate in advance with our homeowners and stay in touch with them throughout
these types of projects. And we wonder whether something like this could be delegated to staff
There may be reasons why that is not possible, but I at least wanted to raise that as a potential permitting
efficiency for consideration in the future. Thank you. Thank you very much. Questions from the board?
I do not have a question, but I do believe that we do have to review these sidewalk closures for any
public right of way. And that is per council city ordinance.
sidewalks No matter the type no matter the type of sidewalk. It's a 24-hour continuous closure cannot
be approved by City staff and I believe that is the city ordinance there Other questions I will just
say that I really appreciate the suggestion of efficiency
But if it's a city ordinance, it's a city ordinance. Any public comment on this item? None on zoom.
All right. Is there a motion. I move that we approve the right of way closure request for Habitat for
Humanity. Second. I will call the roll. Roach. Hi. Cox Decker. I Korone. I motion passes.
Thank you. Next is a right of way closure request for Weddle Brothers on South College Avenue at the
convention center. Good evening. Can you hear me. Yes. Hi Kyle ball city engineering. So this closure
is part of the Bloomington Bloomington Convention Center project. This would be the next phase after
the reopening of the current closure.
So Weddle Brothers has requested east and west sidewalk pedestrian diversions. Something that we don't
get a lot of requests for. From July 24th of this year until August 28th of this year. This will allow
them to expand the footprint and continue to work all of the curb lines the sidewalk all the infrastructure.
And I'd have to take a look at the plans to say this with assurity.
But the east or sorry, the west side would be completed and then the east side would be continue to
have that same diversion that we've had throughout the course of the project. Yeah, happy to take any
questions. Thank you questions from the board. Kyle, can you confirm or the east and west sides of South college?
Will both sides be closed at the same time? So they're currently closed for this current configuration,
but both of them will be rerouted with a pedestrian diversion. So both of those will have an alternate
route. OK, thank you. And just for clarity, when you say pedestrian diversion, you mean a walk around?
Or do you mean pedestrians will be sent to another location? Yeah, good question. So this will be a
walk around, not a detour. OK, thanks. Any other questions from the board? All right, is there public
comment on this item? None on Zoom. Seeing none, is there a motion?
I move that we approve the right of way closure request for Weddle Brothers on South College Avenue
at the Convention Center. Second. I will call the roll Roach. I Cox Decker. I Corone I motion passes.
Next is a right of way closure request for city of Bloomington utilities on West First Street. Hi Kyle
ball city engineering once again.
So this is a week-long closure that's being requested by City of Bloomington Utilities for sanitary
work related to the core building there at the corner of First and Rogers. This work I believe is actually
already underway which was a surprise to me today. But they do have their detour set up adequately.
There was some
Urgency to get this closure and work done while we have the other work planned for the 2nd Street Rogers
corridor in the next few weeks. And they should wrap up within the week so be fully out of this area.
So this is just west of the first and Rogers intersection. Yeah. Have you take any questions.
Thank you. Questions from the board.
Any public comment? Is there a motion I move that we approve the right-of-way closure request for city
of Bloomington utilities on West 1st Street I Will call the roll Roche. I Cox Decker. I own I motion
passes Next on the agenda staff reports I Did have a quick note just for the public's knowledge of
I sort of wish James would have stuck around to get his flowers for this but he was actually responsible
for the North Walnut closure that we've had last week. So the majority of the work has been completed.
I think the original request for was for four weeks of closure there. We talked Crider down to two weeks
and I think it's going to end up being something like six working days in total.
So it's currently open and will remain open. They will have a half-day closure this Thursday the 16th
to perform the final asphalt restoration and curb work right there. After that the work is going to
move on to 19th Street and Walnut will remain open. That's great news. Thank you very much. I will just
piggyback that to say we did
session that we did have some contact from the gas station representatives with that closure with some
concerns about how it was executed. I confirmed with James today that they did drop flyers to the gas
station to the clerks that were working. The representative of Circle S claimed that no one had ever
gotten any flyers. James confirmed that he personally delivered those with the contact information to
call with any questions. So there's a little bit of discrepancy between the gas station on whether or
not they received the flyer. James confirmed that he did drop it off himself. He's also looking for
some other contacts that he might have had with the owner of the gas station who may not be the person
that was here yesterday. So we are looking into that but wanted to just update you on that conversation
from yesterday. And then I just I've got a couple of things I wanted to go over from a staff report
perspective.
Mr. Thomas mentioned the Kirkwood brick project yesterday or that they that he had maybe seen some things
issues with that closure. We have been in touch with EMB pay contractors on that. There was a specific
instance yesterday where they did not have an adequate closure to where they were putting some tack
oil down before they replaced the bricks. And so we addressed that right away and are continuing to
address anything on Kirkwood that would be outside of that proag compliance. So just know we are on
top of that.
We've got a lot of projects still moving forward. You heard about some of the timelines with the Rogers,
Kirkwood, Grimes paving today and the night work that might be associated with it. West Kirkwood is
gonna be closing next week at the intersection with Rogers to facilitate repairs in advance of the paving
there. So we do, we've got a lot of projects going on. Appreciate the patience of the public while we
make these major investments. We know it can be.
a you know an issue for folks as they're trying to travel and that they may have some delays but it's
all in the name of getting new roads built and paved and all that so we appreciate patience there and
just safety around all those crews. The other thing I wanted to update the board on is today was our
first day of having the national
The American Public Works Association National Accreditation Team in Bloomington. So for the last several
years we've been working through the accreditation process through the APWA and that all culminates
with their big site visit that began this morning. Happy to report that we are well on our way to compliance
if things go as well as they did today. We have the way it works is we have 293 separate practices that
we are responsible for across 18 chapters.
I think there's 18 applicable chapters and then there's 293 practices that we have to document how we
do things.
Really great success in getting full compliance with the vast, vast majority of what we presented. Things
that were found to be only in substantial compliance were very minor things like adding a date to a
policy or just it was very minor stuff that we'll be able to correct before it's done. So I just want
to just report out that we were super happy with the way it went today and are very excited to work
our way towards accreditation and are confident we will receive that.
But just want to give a big shout out to two people on that. Christina Smith has been working tirelessly
on this the last couple years as she heads off into retirement in October. And then our SPIA fellow,
Mikhailo Miller. Gosh, I thought I got his name, his last name wrong for a second. Mikhailo has been
with us the last several years as part of the SPIA fellowship program and has been just instrumental
with helping us do the documentation and
you know, really smart graduate student who does the technology really well. There's a very robust software
documentation program that the APWA uses, and thank goodness we had Mikhailo helping us through all
of that, but yeah, just a really great day of going through all of that. And then the last thing I've
got for you is we are, the DC,
So we asked the board to approve a contract to a secondary bidder on the downtown parking lot paving
project. This was at your last meeting. DC construction is the who we have awarded that to based on
a lot of different moving parts and factors with what's going on around Kirkwood. We are going to
We have to go to the city council for an additional appropriation on this because it was encumbered
under 2025 funds to a different contractor. So we have to do the additional appropriation anyway. That's
not a big deal. But what we realized is we were plugging all the pieces into the calendar between now
and August 15th was unless they were able to start next Monday and they were trying to fit that in we would be
If we didn't get that window done, we would be into August and we can't have those parking lots closed
at the beginning of August right now. So we're working more towards a September or possibly a fall break
timeframe to do that repaving, but that will still be coming yet this fall. And it actually helps us
with the additional appropriation timing and everything. We're gonna have to hold back funds from a
different project and do things. And so this actually cleans it up a little bit and makes it easier.
So that work will still happen this year, but it will be a little later than we expected.
So now we're taking into account football schedules and all the different things with the fall festivals.
But it will be done. So that's all I have, but happy to answer any questions if you have any.
Thank you. Next on the agenda is approval of claims. Any board questions on claims tonight? OK. Is there
any public comment on claims? None on Zoom.
All right. Is there a motion. I move that we approve the claims in the amount of four million fifty
six thousand forty nine dollars and seventy five cents. Second with a motion a second. I will call the
roll Roach. All right. Cox Decker. I Caron. I motion passes and with nothing else on the agenda I will
call for adjournment.