WEBVTT

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- For the record, this is the BUEA meeting for September 10, 2025. And we are starting at 12.02 PM. So

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- we need to do a roll call. Phil, do you want to start? Phil Emerson, BUEA. Michael Hover, BUEA. Kate

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- Rosenberger, BUEA. Heather Robinson, BUEA. Jane Coopersmith, BUEA. Dee Delarosa, BUEA ESD.

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- Jessica McClellan, city controller. Virginia Gutierrez, BUEA. Alisa Spinelli, BUA. And Jayvon? Jayvon.

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- Oh, sorry. Did I misspeak? No. You're good. I will introduce Jayvon Whitmill. He is my O'Neill fellow

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- for the next two years. So he'll be sitting in on the BUEA meetings regularly. Welcome.

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- All right. Good deal. Let's see. We do need approval of minutes from the August meeting. Did anyone

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- have any questions, comments, corrections to the minutes? If none, do we have a motion to approve the

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- minutes? I'll motion to approve.

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- Do we have a second? Second. And we'll need to do a roll call for approval on the minutes. Phil, do

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- you want to start us again? Yes. Michael Hover, yes. Kate Rosemarger, yes. Heather Robinson, yes. Jane

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- Cougar Smith, yes. Virginia Gutierrez, yes. Felicia Spinelli, yes.

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- Thank you. D, director's report. Sure. So it is a pretty short director's report, but I'll stretch it

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- as long as I can, since we're waiting for Brad. So the first item is that I met with IB Tech and SBDC

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- about a strategic plan for the BUEA.

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- It was really great to be able to sit down with a group of people and have them ask me, ask questions,

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- because you can sit in a room and try and think of a plan, but until you have an outside perspective,

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- it really is hard to form one. So the plan that we drafted out is for the next 12 months. It's a lot

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- of administrative things, so it is getting things organized on my end as far as marketing and

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- bolstering the board's income stream, which kind of go hand-in-hand, because if people don't know about

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- the incentives that we have, they aren't able to contribute to the pool of money that we have. So a

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- lot of it is getting us more forward-facing. I'm pretty excited about it. There is some more

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- board participation within that, so it'll be

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- getting the members of the board more engaged with the community as much as we can following the open

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- door policy and not having all the board members at one place and having to call public meetings. But

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- I'm pretty excited about it. I'm pretty excited about the idea of moving forward with larger initiatives,

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- like when we help CDFI friendly become CDFI friendly. So really getting us more involved, not just

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- within the zone, but having larger initiatives that could potentially affect the entire city as well.

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- So really exciting to move forward with that. I'm hoping to have that draft of that plan in front of

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- you within the next few months. So we can start some of the marketing stuff is an initiative that I've

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- been working on for a while, which fits into the plan, which will start January 1, regardless of whether the board

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- approves of this strategic plan because the board has approved marketing in the past. So I don't know

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- if anybody has any questions about that. I actually was just wondering, and I think it's a great idea

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- to have more of a strategic plan for the board. I think that we've seen growth in the organization.

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- And when I say growth, the interest in grants, we've had greater applications.

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- which is wonderful, businesses are becoming, businesses and nonprofits and individuals are becoming

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- more aware of the VUEA and what's available to them. And I know we've also had some kind of tough questions

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- in front of us too about boundaries of the zone and different things like that. So I wonder through

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- this strategic plan if, and again, I know time is difficult for everyone, if we should have maybe a special

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- strategic planning meeting, like call a meeting when we could try to meet everyone's calendars for maybe

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- a 90-minute meeting or something to really talk about the strategic direction of the BUBA and how that

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- kind of aligns with our mission, definitely aligns with our mission, but can also fit within what the

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- overall city's goals are as well. I think there's some,

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- There's some symbiotic relationship pieces there. I think what we're trying to accomplish as an organization,

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- of course, goes into the bigger picture of what the city is. So I think just having a conversation,

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- potentially a special meeting, to talk about a strategic plan. And do we need to look at updating the

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- bylaws? And how would that work? And if we made updates, what would those updates be? And so to have

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- a special meeting specifically

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- where we carve out the time to only focus on that. I'm just throwing that out there. I know Dee is still

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- in the process of just getting kind of a draft for us. But I just wanted to maybe throw that out there

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- and see how others feel about the possibility of that. Yeah. I agree. I agree. I agree. And I think

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- that would lead to us more supporting Dee because she has to work on this more than one time a month.

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- So spending the time to make a meeting to fit our schedule, of course, but to support her doing her

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- process would be very helpful. Yeah. I appreciate that. Yeah. And how can the board be more engaged

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- in those efforts as well to raise awareness and different things like that? So I think it could be a

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- good opportunity to just kind of look at a

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- a more specific strategic plan and have some change-ups to the bylaws or whatnot if we think that makes

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- sense for the organization at this point. Next, all of the documents have been submitted to Catalan

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- Novo Nordisk. We had a slight reversal of a couple numbers on one of the credit memos.

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- I put down $1.71 instead of $1.17. So that held up the process. So I apologize for that clerical error.

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- But now we're just waiting for the payout. So that is on track. I do have plans to have a draft budget

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- prepared for the October meeting with some of the changes that we will be speaking about.

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- today as far as the RF loan conversion, which I believe that via this process will probably not hit

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- our books until 2026. So I will be drafting that into the budget as we've discussed it prior to. And

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- then just some

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- minor adjustments as far as how we've been spending grant money. I think we got rid of a lot of building

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- improvements money this year so maybe readjusting some of those to keep the overall amount the same

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- but just kind of putting it in different areas.

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- And Holly and I are going to be working on a detailed arts budget. I feel like annually, we've kind

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- of been like, oh, well, there's zone art grants. And then there's city art grants. But what are they

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- really? So really defining those lines. So it's much easier for the board to have some transparency

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- for the board to see where that money is actually going and who we're giving it to and where we're putting

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- it within the zone.

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- And then I wrote down in my director's report that there was no change to the budget and grant disbursements.

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- That's not true. Let me pull that up so you guys can see the change that I have in that. And I guess

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- I need to share my screen. Duh.

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- Although it's not been dispersed, I have accounted for in our business building improvement line the

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- $10,000 to the warehouse that we awarded last week. So as you can see, we have expended and overexpended

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- that line in our grants budget. I will be considering moving maybe a little bit from the accessibility

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- modification and the safety and security

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- or I'm sorry, not safety and security, the business and community support into building improvement,

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- as those were two lines that we just haven't fully expended. So when you say move money, are you suggesting?

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- For 2026. Oh, thank you. For 2026, not for this year. OK, thank you. No.

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- If we overexpend in a line, I'd like to know for 2026, so I can adjust the numbers for 2026. So we should

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- just spend out what we can, however, and then we make the adjustments for next year. Agreed. I think

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- that that's helpful to see the overs and unders in the budget that we originally set, which will be

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- a tool to help you set the 2026 budget.

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- Um, and, uh, that is it for me, unless, um, the board has any questions or would like any updates on

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- anything else that might be going on. That's great. Thanks. Next month, we're going to get that updated

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- financial report. Yes. Um, we were just waiting on one document, um, and the, uh, that Cheryl needed

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- to run the full report. Um, but it'll be a quarterly report, so it'll be.

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- everything for Q3. So we'll be set on that. I do have a quick question for Alex. So we're moving into

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- the portion about the RF loans. Do I need Felisa and Virginia to step away from the table? Do they have

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- to leave? Or can we wait till the vote?

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- Um, because they hold loans, because they hold RRF loans. Um, I think it's fine for them to stay. Okay.

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- For the conversation, just not for the vote. Okay. All right. Sorry, just to clarify, and they participate

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- in the conversation or listen to it? Okay. Yeah. So, yeah. So, um, Felisa and Virginia, you can stay.

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- You just can't participate in the conversation.

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- I am done, and I'm going to hand it over to control down the phone. Hi, everybody. Dee and I worked

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- together and reviewed what Dee worked out for a loan forgiveness program for the RRF loans. And we reviewed

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- those together, and we talked to kind of about the pros and cons of forgiving those loans.

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- And from the city's perspective, we think that it's OK for this nonprofit to forgive your loans and

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- that the loan program, it had some challenges anyway to begin with as far as just administering it.

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- It's hard to administer a loan program. And that we think that we, the city, and me, the controller,

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- this process looks very fair and equitable to businesses. They're going to demonstrate. They're going

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- to ask for forgiveness. They're going to apply for that forgiveness

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- And they're going to supply some information that the board can review. I assume there is a review process.

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- And then everybody will have the chance to sign off on whether or not those loans are forgiven. And

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- we think it's a really good process. I'm really just here to lend my support to this application process

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- and answer any questions that you have. I don't really have much of a presentation prepared. But I think

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- that if you have any questions, that will really guide some good conversation about it.

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- You mentioned not-for-profits. It's being available to everyone, not just not-for-profits, right? Oh,

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- yes. Us as a not-for-profit. That's what I meant. OK. Just want to make sure it's everybody included.

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- OK. Because that's been a point of everything we've been talking about recently, is treating businesses

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- like businesses, not one or the other. So OK, good to know. And you used the word forgiveness here.

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- I think, ultimately, what this

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- will be, as I read through this, is a conversion. So it's not necessarily. I mean, it is, I guess, forgiving

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- the loan in the sense that those that apply and that are approved will no longer have that

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- debt responsibility. But from the perspective of our organization, we're converting.

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- these two grants. So just for the record, I want to clarify that this is actually a conversion from

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- a loan to a grant. I think that's a very good point to make. I appreciate that. And so that, therefore,

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- would hit our income statement differently, as opposed to bad debt versus

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- Grants and so this would be a new line item to our income statement showing that these are actually

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- now grants So how they're bad bad or just a bad debt would hang around but this is getting converted

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- from an asset to Grant that we're paying out and then it'll disappear after it. Mm-hmm, right So it's

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- just like we're taking it from the balance sheet and we're gonna put it on our income statement and

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- we're gonna call it grants as opposed to

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- an allowance for write-offs or whatever you might want to refer to it otherwise. And then once that

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- hits the income statement, it will not any longer be on our balance sheet. For those that qualify, I

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- should say, right? I'm correct in that. What were the original repayment terms on these?

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- So the loan originally, the money was granted in 2020. And then there was an extension given in 2021,

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- I believe. I can speak to that. Yeah, please do. So they were issued in 2020, like summer of 2020. There

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- was initially supposed to be a six-month grace period where there were no loan repayments. And then

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- that grace period was extended to 12 months.

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- And I think it was ultimately extended to two years. And so repayment started in summer 2022. And then

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- the loans themselves, I think, were extended to be four years from that 2022 start date to 2026. So

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- presumably some of these loans are nearly repaid. Who said?

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- There are a good portion of loans that are nearly repaid. Within the BUBA, yes, we do have a few loans

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- that are close to being paid off. We do have an additional portion that are not being paid back at all

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- because of dissolution of businesses. I'm sorry? Or they're delinquent. Or they're delinquent payments.

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- And then some businesses early on

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- The program was originally created to be bridge funds while people awaited their federal COVID support.

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- But they held on to it longer. So a few businesses did immediately repay when they got their PPP forgiveness.

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- So there are some loans that are paid off that way. In the chart, it says fully repaid borrowers or

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- near completion are ineligibles.

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- What is the near completion amount? Or how are you, I guess, determining that part? It's in the eligibility

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- matrix. Yeah, the third or the last row. Numbers on that I haven't determined necessarily because I

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- haven't looked at other programs that would mirror something like this.

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- I would think that anything under at or under 10% would be probably wouldn't qualify because I mean

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- that that's almost paying off the loan. I can make a recommendation for the program here. I think if

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- you just limit it to loan fully repaid is not eligible for forgiveness because

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- If someone is 90% repaid and they're financially healthy, they will not be able to demonstrate need

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- anyway. So I think it just doesn't need to be mentioned in that part of the matrix. Do you think it

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- makes it less? Yeah, I agree on that. Because some of the businesses are paying on schedule, can fully

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- pay, wouldn't qualify, and they'll just finish out the term of the loan, and that'll be that.

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- So. But is there some demonstration of hardship required here? I mean, if I just simply just didn't

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- pay my loan back, am I going to be eligible, even though someone who did pay?

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- So that was something that we had a lot of discussions about. And I think that might have been before

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- you jumped on the board. So no, you're fine. I'm happy to explain. So in response to that, I've created

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- the draft of the application for your approval has pretty

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- basic information at the beginning, just who you are, what's your business, all of that, the details

00:20:22.563 --> 00:20:31.393
- of your loan, and then application rationale is kind of the meat of the whole thing, where it's a statement

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- of need, it is supporting documentation of financial documents. Jessica, you may not have that. Is it

00:20:39.732 --> 00:20:42.430
- in the packet? Yeah. Thanks. OK.

00:20:42.818 --> 00:20:51.373
- Financial documents, so profit and loss statements, tax returns, bank account balance sheet, anything

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- that any official financial document that would indicate that there is some type of hardship. And then,

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- or if not that, proof of dissolution because

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- That is an excellent way to show that you cannot pay this loan back for this business. Additionally,

00:21:13.806 --> 00:21:21.770
- if you are out of business, there needs to be some type of dissolution with the state so that these

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- don't end up being liens or anything worse on a former business owner. Additionally, with confidentiality,

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- we can make sure that the personal information is redacted.

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- There are only going to be a few people looking at these loans. I've reached out to John Zote from CDFI

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- Friendly and Steve Bishop from First Financial Bank to be the reviewers of these applications, just

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- to take it out of my hands, the board's hands, just two objective reviewers of the applications.

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- I will be removing and redacting all of the information from the loans except for the pertinent information

00:22:12.049 --> 00:22:22.625
- for hardship. So we just have the most fair and objective view. So timeline on this. I think the information

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- here, I think as it was put together originally, was suggesting it would happen this year.

00:22:31.618 --> 00:22:40.242
- I think you're looking at this happening early next year. I mean, by the time it moves through the process.

00:22:40.242 --> 00:22:48.546
- So I think from that perspective, then it makes sense for it to be part of the 2026 budget. We wouldn't

00:22:48.546 --> 00:22:56.690
- be an amendment to our budget for this year. Something for next year, D, that you would put in a line

00:22:56.690 --> 00:22:59.006
- item for it, whatever that's

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- So I'd agree with what they've listed here for it. I know it'll be something of an estimate, but to

00:23:07.081 --> 00:23:14.703
- at least put some kind of estimate in there or... Absolutely. So we'll have some sense of what that

00:23:14.703 --> 00:23:16.990
- impact will be for next year.

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- And with that, I think that's my entire program. So if there are any additional questions or concerns.

00:23:29.701 --> 00:23:38.113
- So do we need to vote on this? Do we move this forward or where are we on this? Yes, I think that we

00:23:38.113 --> 00:23:47.358
- need an official vote to move forward with the application process to be able to get the borrowers to so I can

00:23:47.554 --> 00:23:57.446
- issue this, move this forward. This is going to be an online application through CIVA form. It will

00:23:57.446 --> 00:24:07.634
- only be available to those within the guidelines of, you know, only UEA loan holders, kind of the same

00:24:07.634 --> 00:24:12.382
- way people apply for our other grants. But it's

00:24:12.546 --> 00:24:20.796
- much easier to be able to manage these via online and probably much easier for people to be willing

00:24:20.796 --> 00:24:29.128
- to apply. One of my concerns is that people might not be willing to apply if they have to show up in

00:24:29.128 --> 00:24:37.790
- person with things or business owners don't want to show that they are struggling and understandably so.

00:24:37.890 --> 00:24:45.139
- So I think that an online application is best. So with a vote, I can move forward to pushing this to

00:24:45.139 --> 00:24:52.317
- ITS and getting them to put it on civil form. We can get these applications out there and start the

00:24:52.317 --> 00:24:59.996
- process. Can I ask another process question? So the reviewers, excuse me, there are two outside reviewers.

00:24:59.996 --> 00:25:07.102
- And they will review conversion applications. And then they'll make a recommendation to the board.

00:25:07.554 --> 00:25:17.356
- then the board will up or down vote. I guess I'm just wondering if there should be one board member.

00:25:17.356 --> 00:25:27.352
- OK, you don't want to have a committee of two, because there can be a deadlock. So you want three. And

00:25:27.352 --> 00:25:33.854
- there's not board visibility. And so I just wonder if, and I don't

00:25:34.178 --> 00:25:40.848
- I think I'm too close to this project. I don't think I'm a good person. But I just wondered if somebody

00:25:40.848 --> 00:25:47.390
- might want to be on that review committee. I don't mind doing that. And that can represent the board.

00:25:47.390 --> 00:25:54.189
- That puts a non-banker with two bankers, which I think is a good balance. Yeah, it's good to have another

00:25:54.189 --> 00:26:00.411
- voice. Yeah. I don't think John Sorry would call himself a banker. Sorry, John is reviewing too.

00:26:00.411 --> 00:26:02.014
- So it's John, Steve. OK.

00:26:02.114 --> 00:26:09.123
- Yeah, so John has a CDFI-friendly executive director, banker, and then I think a board member. I think

00:26:09.123 --> 00:26:15.995
- that'd be great to have. Sorry to ask this question, but then is it three white men on the board? Is

00:26:15.995 --> 00:26:23.140
- that who's reviewing at that point? I guess it definitely was a person. Sorry, yeah. I think about that,

00:26:23.140 --> 00:26:30.285
- I guess. That's fair. Because I looked around, and I'm like, I feel like we're the only women who aren't

00:26:30.285 --> 00:26:31.646
- abstaining from it.

00:26:33.634 --> 00:26:42.509
- I mean, I'm a finance person. I could be a part of that if we need to. But I don't want to not invite

00:26:42.509 --> 00:26:51.209
- somebody who wants to be part of that. By all means. So I could review as well if you want me to. I

00:26:51.209 --> 00:27:00.345
- would do it. I would appreciate that. I'm a numbers person. So from that perspective, at least, it won't

00:27:00.345 --> 00:27:03.390
- be unfamiliar to look at financial

00:27:03.522 --> 00:27:13.165
- documents and so on. Thank you very much. Sorry, is that OK? Thank you. No, no, everybody.

00:27:13.165 --> 00:27:23.867
- I almost gave it. That's what we need. OK, so we need a vote to approve the overall program with the

00:27:23.867 --> 00:27:33.086
- application and adding Heather as the board member for, as a reviewer. I'll move that.

00:27:35.266 --> 00:27:43.359
- will need a roll call on that. Bill Anderson, yes. Michael Hover, yes. Kate Rosenberger, yes. Heather

00:27:43.359 --> 00:27:51.373
- Robinson, yes. Jane Cougarsmith, yes. Brad Whistler, yes. We'll get our abstentions. Do they need to

00:27:51.373 --> 00:27:59.307
- recuse themselves out of the way? No? You just said what? I'm sorry. Abstain. Oh, OK. OK. Virginia,

00:27:59.307 --> 00:28:00.894
- get theory abstain.

00:28:04.290 --> 00:28:16.122
- Oh, Felicia, can you abstain for us? Abstain, please. All right. Thank you all so very much. It looks

00:28:16.122 --> 00:28:27.838
- like there's somebody in the waiting room. I don't know. Eric? There's someone there. Yeah. God, I'm

00:28:27.838 --> 00:28:30.622
- sorry about that, Eric.

00:28:35.074 --> 00:28:42.582
- All right. Good work. Yeah, I'm really glad to see this come to fruition. Thank you. We've been talking

00:28:42.582 --> 00:28:50.378
- about it for like two and a half years. Yeah. I really appreciate your patience and controlling McClellan's

00:28:50.378 --> 00:28:57.814
- support and Jane's support on all of this. And all of you, thank you so much. And I'm glad that we can

00:28:57.814 --> 00:29:03.806
- do this for some folks, for sure. Good plan. With that, on to unfinished business.

00:29:04.194 --> 00:29:11.158
- This is real early. I didn't think that was going to happen so fast. I thought it was going to be a

00:29:11.158 --> 00:29:18.261
- quick one, yeah. No one wants having time back in their schedules. Yeah. Is there anything for the go

00:29:18.261 --> 00:29:25.224
- to the order? I thought there was something last month that we didn't vote on. We're waiting on the

00:29:25.224 --> 00:29:32.606
- financials for the church. Yes. We saw it work. Thank you. OK. OK, thank you. That's it. Go to the order.

00:29:35.490 --> 00:29:39.358
- All right. Thank you all so much.
