WEBVTT 00:00:00.194 --> 00:00:07.780 - Given our time constraints if it's okay, and we have quorum I know one one member is on their way but 00:00:07.780 --> 00:00:15.515 - we're just gonna call this meeting to order we have a this is a special session of the Bloomington City 00:00:15.515 --> 00:00:23.101 - Council on Wednesday 25th and the time is 5 p.m. Will the who's serving as the wonderful clerk? Okay. 00:00:23.101 --> 00:00:28.382 - I'm clerk Bolton. Will you please call the roll? councilmember clarity 00:00:28.610 --> 00:00:39.423 - Here Stasberg here Piedmont Smith here Zulek present. I'm sorry here daily. Yes Okay here and Rosenberger 00:00:39.423 --> 00:00:49.623 - here, thank you I hope I hope you did. Did you all have time? I know we had very limited Turnaround 00:00:49.623 --> 00:00:57.886 - here, but have you all had time to review the draft charge that was that was put 00:00:57.986 --> 00:01:06.181 - Online. If you haven't, okay, that's fine. So I'm gonna just ask that we do one small adjustment if 00:01:06.181 --> 00:01:14.868 - it's okay with the body to amend the agenda to first go over the charge and then we can make appointments 00:01:14.868 --> 00:01:23.719 - to the committee. So changing point A and point B. Is there anybody opposed to doing that? Okay, excellent. 00:01:23.719 --> 00:01:26.014 - Just going over the charge. 00:01:26.370 --> 00:01:31.902 - We're here for the general public's perspective so that you are. 00:01:32.418 --> 00:01:39.750 - read in, we are authorizing a hiring committee to lead and coordinate the council's processes for recruiting 00:01:39.750 --> 00:01:47.149 - and recommending candidates to fill, they can counsel legal and administrative roles and to ensure continuity 00:01:47.149 --> 00:01:54.077 - of council operations during the transition and advise council on the appropriate long-term structures 00:01:54.077 --> 00:01:58.046 - of these positions. And so I wrote up a charge in hopes of 00:01:58.146 --> 00:02:05.767 - really outlining what it is that we want this committee to do, how we want them to report back to us 00:02:05.767 --> 00:02:13.690 - as a body, and what limits they should have. I think most of these are fairly straightforward. But would 00:02:13.690 --> 00:02:20.254 - it be helpful if I read it just to bring everybody up to speed, or would anybody want? 00:02:22.466 --> 00:02:30.809 - A summary, okay, so in terms of the summary, the way that I've just drafted this up, but this is up 00:02:30.809 --> 00:02:39.152 - for discussion here, is that the scope of the work is obviously to evaluate whether, is to get this 00:02:39.152 --> 00:02:47.495 - position posted and eventually to present candidates to the council to vote on and to do all of the 00:02:47.495 --> 00:02:51.166 - administrative work that's required between 00:02:51.266 --> 00:02:59.518 - between sort of this moment and that outcome. One of the things that I've added that's maybe outside of 00:02:59.682 --> 00:03:07.875 - of our sort of standard operating procedures is that the first deliverable of this committee is to consider 00:03:07.875 --> 00:03:15.537 - the structure of our council office to make recommendations to the broader body on whether or not we 00:03:15.537 --> 00:03:23.579 - should continue with the current structure that we have, which is two attorneys and one legal researcher, 00:03:23.579 --> 00:03:29.648 - and whether we should, for example, explore separating the role of attorney and 00:03:29.648 --> 00:03:36.094 - council administrator, but then most importantly, figuring out how we might do that. And so I'm recommending 00:03:36.094 --> 00:03:42.718 - to the body some options of ways that we might go about doing that so that we all can vote and approve on that. 00:03:43.394 --> 00:03:50.148 - And then moving from there, allowing, then starting the process of allowing us all to give comments 00:03:50.148 --> 00:03:57.376 - on the job descriptions, then working with HR to get those posted. The second thing that's sort of outside 00:03:57.376 --> 00:04:04.130 - maybe of how we were forced to run this process in the past, and I emphasize that we were forced to 00:04:04.130 --> 00:04:08.318 - do it this way because the last time that we had a committee, 00:04:08.450 --> 00:04:15.734 - during council recess and it was quite difficult, I think, to put everybody together. And our council 00:04:15.734 --> 00:04:22.589 - president at the time did a valiant effort then. But the other side of this is sort of creating 00:04:22.589 --> 00:04:29.802 - a council-wide engagement structure to make sure that everybody has multiple opportunities to engage 00:04:29.802 --> 00:04:31.230 - at each stage here. 00:04:31.874 --> 00:04:39.677 - including, for example, opportunities to meet candidates before we present them to a vote. Other than 00:04:39.677 --> 00:04:47.479 - that, I think everything's fairly straightforward. Some ideas about record-keeping and documentation. 00:04:47.479 --> 00:04:55.358 - Did we have any thoughts or things that we wanted to add? Councilmember Piemont-Smith. Yes, thank you. 00:04:55.842 --> 00:05:03.620 - drafting this to get us started. One thing that you didn't mention in your summary was I believe the 00:05:03.620 --> 00:05:11.860 - intention to have the committee be the entity that our current employees that will still be in the council 00:05:11.860 --> 00:05:19.638 - office would report to the committee which I find problematic for employees to report to a committee 00:05:19.638 --> 00:05:24.798 - especially because the committee meetings will be public meetings. 00:05:25.058 --> 00:05:33.758 - Agreed agreed with that. What's your suggestion on what we could do instead. Well I suppose I mean I 00:05:33.758 --> 00:05:42.975 - don't think there's a really good way of doing it. One idea may not be the best idea is that the committee 00:05:42.975 --> 00:05:51.590 - would appoint somebody maybe the chair of the committee maybe somebody else to be the supervisor of 00:05:51.590 --> 00:05:53.054 - those employees. 00:05:53.378 --> 00:05:59.849 - I say that with the caveat that I think it'd be difficult for any nine of us to be the supervisor of 00:05:59.849 --> 00:06:06.384 - employees that we didn't hire or previously supervised, but I don't know what else we would do. Yeah, 00:06:06.384 --> 00:06:12.983 - that's under that's under five. It's a it's a point under five if you're looking for that point. Yeah, 00:06:12.983 --> 00:06:19.902 - it's five. They should have been lettered, but five B, I guess. That's a great point. I would have no issue 00:06:20.226 --> 00:06:28.015 - With actually amending that to be a either a single person just as at least as a liaison like a clear 00:06:28.015 --> 00:06:35.880 - liaison line to the rest of council Unless anybody has another idea for that Okay. Okay. Any other any 00:06:35.880 --> 00:06:43.668 - other thoughts on on the charge anything else that you'd like to change it, please? Currently the way 00:06:43.668 --> 00:06:47.486 - council office is Set up as there is one employee 00:06:48.002 --> 00:06:56.289 - Actually reports to counsel as a body and the others all report to that person and the way that it is 00:06:56.289 --> 00:07:04.738 - phrased in here multiple times is it's authorizing this Committee to Authorizing this committee to hire 00:07:04.738 --> 00:07:13.105 - all of those positions to write the descriptions for all of those positions And I don't think that any 00:07:13.105 --> 00:07:14.974 - one of us or as a body 00:07:15.106 --> 00:07:22.075 - Actually have the skills necessary to write all of those descriptions in terms of actually knowing what 00:07:22.075 --> 00:07:29.177 - all of our staff do and then I think that the structure is problematic already in that we have one person 00:07:29.177 --> 00:07:35.945 - who is supervised by nine part-time people and to have any kind of additional Like piling on to that 00:07:35.945 --> 00:07:42.846 - is really problematic. So I don't think that this committee should be authorized to hire any more than 00:07:43.106 --> 00:07:50.340 - the one person who we want to supervise, all of the other people within the office. So I can appreciate 00:07:50.340 --> 00:07:57.366 - the idea of going, okay, if we want to separate out the attorney with the administrator work, but we 00:07:57.366 --> 00:08:04.391 - still probably need to be one of those people need to be the supervising person of the rest of them. 00:08:04.391 --> 00:08:11.347 - And then that supervising person needs to be the one that council members and as a body do that. So 00:08:11.347 --> 00:08:13.086 - I think otherwise where, 00:08:14.210 --> 00:08:20.627 - We're taking a problem that at least I think no exists and making it worse. So I think and so tell me 00:08:20.627 --> 00:08:27.232 - if you and I'm glad that we're having this conversation if this to me I feel like that's addressed under 00:08:27.232 --> 00:08:29.182 - under the bullet points under. 00:08:29.250 --> 00:08:35.174 - point one, which is that the task of the committee is to make recommendations for, and ideally present 00:08:35.174 --> 00:08:40.868 - some options for what a new structure would look like, and then we can wait for further direction. 00:08:40.868 --> 00:08:46.792 - I mean, so I could imagine, as this one example, where we were to say, yes, we want to change, we have 00:08:46.792 --> 00:08:52.544 - three lines, we want to change line one to full attorney, line two to an administrator, this is one 00:08:52.544 --> 00:08:58.583 - example, I'm not saying this is what we should do, and then we bring that to the council and the council 00:08:58.583 --> 00:08:59.216 - says, yes, 00:08:59.216 --> 00:09:06.131 - We as a body agree that this is this is the way forward and we can determine at that point whether we 00:09:06.131 --> 00:09:13.318 - want to post those those positions I don't think that that takes care of it by the letter of this because 00:09:13.318 --> 00:09:20.505 - it authorizes this committee to it just has plurals and multiple times to You know process for recruiting 00:09:20.505 --> 00:09:24.030 - and recommending candidates to fill vacant roles To 00:09:24.770 --> 00:09:32.129 - Under for a bring forward no fewer than two qualified candidates for each open role to the full council 00:09:32.129 --> 00:09:39.418 - so that's I mean, I I absolutely agree in terms of like the changing of the structure and to authorize 00:09:39.418 --> 00:09:46.565 - that but that but that even within that change of the structure like I don't think that that we Know 00:09:46.565 --> 00:09:53.854 - enough about what our staff actually do to be able to write all of those job descriptions well without 00:09:54.274 --> 00:10:00.964 - I mean like I think that that we need to be able to write the one well that we're actually supervising 00:10:00.964 --> 00:10:07.524 - Right, but the rest of them we need that person that we're supervising to help us fill in those gaps 00:10:07.524 --> 00:10:14.344 - Super helpful. I'm councillor Flaherty You thank you. I think I'm understanding the the main substantive 00:10:14.344 --> 00:10:20.190 - issue being discussed here is whether we would hire for two positions at once or more and 00:10:20.418 --> 00:10:27.322 - or only one and then kind of let that person sequence the hiring. And I can imagine pros and cons for 00:10:27.322 --> 00:10:34.497 - either approach. Also, I guess my read of this that under item three, the sub-bullet for the first bullet 00:10:34.497 --> 00:10:41.537 - says to draft and finalize job descriptions subject to council approval. So I think if the full council 00:10:41.537 --> 00:10:45.598 - did not support moving forward with the proposed structure, 00:10:45.730 --> 00:10:51.544 - including hiring, for which you need a job description. I mean, maybe it could be clarified, but I think 00:10:51.544 --> 00:10:57.081 - as I read this document right now, we would not move forward with the position to hire two folks at 00:10:57.081 --> 00:11:02.452 - the same time unless the full council supported it. That's exactly how I intended it, yes. Okay. 00:11:02.452 --> 00:11:08.044 - So again, maybe an additional bullet could clarify that or something, but I think that is my read of 00:11:08.044 --> 00:11:14.079 - the document as well, and I appreciate the substantive issue, and I think it's an important one to consider. 00:11:14.079 --> 00:11:14.910 - Yeah, I agree. 00:11:15.042 --> 00:11:22.753 - Thank you so much. Other thoughts on these questions here, or any other things within the draft charge? 00:11:22.753 --> 00:11:30.538 - I have a thought. Council Member Rosenberger, go ahead. I think that is good so far, all those questions 00:11:30.538 --> 00:11:38.545 - and answers. And I think, too, that this process can take so long. I kind of like the idea that potentially 00:11:38.545 --> 00:11:44.254 - both could maybe be higher at the same time, but maybe not, or one, and then 00:11:44.578 --> 00:11:51.858 - one could come in and help with the other. I don't know, I think there are options that could be good 00:11:51.858 --> 00:11:59.066 - depending on what kind of candidates apply for what positions are created or changed or not changed. 00:11:59.066 --> 00:12:06.345 - My thought though was kind of a little bigger that this is, I think this is super hard and I think it 00:12:06.345 --> 00:12:12.126 - requires honestly like a level of expertise that I don't know that any one of us 00:12:12.226 --> 00:12:20.215 - necessarily brings or has time to figure out. And I am wondering if we should hire a consulting firm 00:12:20.215 --> 00:12:28.203 - to lead in this process. I mean, we hired a consulting firm to look at council salaries, which to me 00:12:28.203 --> 00:12:36.666 - was less complicated than this. Obviously nothing came of that. But I think this is an incredibly daunting 00:12:36.666 --> 00:12:40.542 - task. And when I think about being a part of it, 00:12:41.858 --> 00:12:48.509 - it does feel really hard and they're like, I don't know. And like, I would need to do a lot of reading 00:12:48.509 --> 00:12:55.418 - and like learning to feel like I can bring anything great to the table. I mean, I can do job descriptions. 00:12:55.418 --> 00:13:01.875 - But I'm just saying, I think there are people with expertise out there and like, should we consider 00:13:01.875 --> 00:13:06.718 - employing them? I think that's a really good point. Then I think we could, 00:13:06.850 --> 00:13:12.802 - add this to subpoint one as the immediate charges to also bring what options, what that would look like 00:13:12.802 --> 00:13:18.754 - and what that would mean, what implications that would have on timeline. I mean, I think that's a great 00:13:18.754 --> 00:13:24.705 - point. I think that should be something that's on the table at some point, especially if it's something 00:13:24.705 --> 00:13:30.428 - that we can do in an agile and quick way. My concern would be- Yeah, because I think for me, if I'm 00:13:30.428 --> 00:13:33.118 - working on it, I would potentially work faster 00:13:33.538 --> 00:13:41.745 - with like an expert in the field for like creating the right structure for like the work that we do, 00:13:41.745 --> 00:13:50.032 - which is chaotic and complicated. Okay, thanks. Yeah, totally, totally. Thank you, thank you for that 00:13:50.032 --> 00:13:58.483 - point. Okay, other thoughts or reactions to any of that? Any other considerations on this draft charge? 00:13:58.483 --> 00:14:03.358 - Please, Councilman Sasseberg. I have another question about 00:14:03.490 --> 00:14:10.442 - Councilmember Piedmont Smith was asking about earlier in terms of the day-to-day supervising supervision 00:14:10.442 --> 00:14:17.196 - and so your response to that was that the committee would assign somebody to do that or what was your 00:14:17.196 --> 00:14:23.949 - re can you clarify what your What your thoughts are related to somebody today? Like as a body like an 00:14:23.949 --> 00:14:29.246 - appointment. I think we should take somebody separate from the committee to and 00:14:29.410 --> 00:14:35.988 - If possible if we can come to some agreement about that, I think okay I think that that that would be 00:14:35.988 --> 00:14:43.016 - a good way forward if we're gonna do If we're gonna pursue it that way I think that like under the authority 00:14:43.016 --> 00:14:49.658 - it has that the authority of engaging temporary or external legal support essentially lies solely with 00:14:49.658 --> 00:14:56.236 - the committee and I think if there's gonna be a Separate individual being that staff liaison. I think 00:14:56.236 --> 00:14:58.622 - that something needs to change about 00:14:58.786 --> 00:15:09.586 - That authority to engage that temporary Support and I'm not sure like because I think that it makes 00:15:09.586 --> 00:15:14.878 - sense to be able to delegate that because of our 00:15:15.106 --> 00:15:20.822 - Being hard for all council look at all together But I also think that you have a single to have a single 00:15:20.822 --> 00:15:26.319 - person who and you're right because that single person Yeah, like if there's a single person dealing 00:15:26.319 --> 00:15:31.817 - with staff and then the committee which is separate doing that engagement Sure, then that could be a 00:15:31.817 --> 00:15:37.260 - challenge So I don't know if the single person could could do that engagement But then all of us as 00:15:37.260 --> 00:15:42.867 - a body could approve. Yeah. Yep. I think I think that's a brilliant point Councilmember Zulek and then 00:15:42.867 --> 00:15:44.990 - and then have a reflection on that too 00:15:45.698 --> 00:15:52.618 - We could just ensure continuity by putting the person who is going to be in charge of our employees 00:15:52.618 --> 00:15:59.815 - on the committee Like it's not is that not would that preclude us from? Interacting with legal. I think 00:15:59.815 --> 00:16:06.804 - I think I think it's I mean, I'd love counselor Stasberg some thoughts on this So you're saying that 00:16:06.804 --> 00:16:12.894 - that you would think that somebody on the committee would also be that person who was a 00:16:13.538 --> 00:16:15.838 - I think that that might be a lot of work. 00:16:17.218 --> 00:16:23.574 - I mean, I think that the hiring piece and simply dealing with those job descriptions and the stuff with 00:16:23.574 --> 00:16:30.114 - HR, like all of those steps to all of that process is gonna be a great deal of work in managing day-to-day 00:16:30.114 --> 00:16:36.287 - operations in terms of meetings and committee meetings and all of those pieces and making sure that, 00:16:36.287 --> 00:16:42.521 - I mean, what collectively, right now we'll have staff working all of them together more than 40 hours 00:16:42.521 --> 00:16:46.494 - a week, not all at the same time. And so I think that that might 00:16:46.594 --> 00:16:52.573 - be a lot for somebody who's on the committee to do all the committee responsibilities and do that. Yes, 00:16:52.573 --> 00:16:58.437 - thank you. Mindful of time. Curious, I'm Clerk Bolden. If you have any thoughts on this particularly, 00:16:58.437 --> 00:17:04.359 - I would welcome them at any time, obviously, throughout the conversation. But do you have any thoughts 00:17:04.359 --> 00:17:10.223 - on this question in particular? To clarify the question about managing the work and going through the 00:17:10.223 --> 00:17:12.350 - process of the hiring committee? No. 00:17:12.770 --> 00:17:19.887 - Of course, anything your thoughts are always welcome on all thoughts. But the question particularly 00:17:19.887 --> 00:17:27.076 - about our continuing interns, people who are currently in the office. So at the end of the period of 00:17:27.076 --> 00:17:32.414 - our staff attorneys, do you have any thoughts on how to support them? Yes. 00:17:33.090 --> 00:17:39.481 - One, I think you're conflating a bunch of issues and a step-by-step process. I think it would be helpful 00:17:39.481 --> 00:17:45.812 - to start with your committee appointment, have a rough charge going through and everything else. You're 00:17:45.812 --> 00:17:52.021 - going to have to take some steps back in terms of the workload and your expectations for the next few 00:17:52.021 --> 00:17:58.169 - months. You've done it before, you can do it again. In terms of supervising your staff, your interns 00:17:58.169 --> 00:17:59.934 - and your researcher, I think 00:18:00.674 --> 00:18:06.454 - You have options at this point. I'd be happy to help. We did that the last time you had a vacancy we 00:18:06.454 --> 00:18:12.577 - helped in terms of supporting council staff. We'd be happy to do so again which I informed council members 00:18:12.577 --> 00:18:18.357 - sorry about the other day and we will also be helping and have already had discussions in the office 00:18:18.357 --> 00:18:24.766 - about what we can do to make sure that you're actually getting the work of the city done. We don't want to see. 00:18:25.986 --> 00:18:31.045 - We don't want to see the work of the council stop in any way. We're all here to support the city. So 00:18:31.045 --> 00:18:36.055 - we're going to do what we can to make sure that you keep going. Yes. I hope that is helpful to your 00:18:36.055 --> 00:18:41.415 - concerns. Very helpful. If there's something more specific we can talk about it. We've only got 10 minutes 00:18:41.415 --> 00:18:46.424 - left in the room. And I think and I think I think to that point I think it also solidifies the idea 00:18:46.424 --> 00:18:49.630 - that having having sort of a single point person as the liaison 00:18:49.730 --> 00:18:56.483 - between council and the current fellows, that that person can also be the liaison in addition to president. 00:18:56.483 --> 00:19:03.111 - I can be helping with that with clerk's office. Please, Council Member Piedmont-Smith, and then we should 00:19:03.111 --> 00:19:09.739 - round up this part. Yes, just quickly to clarify, we have two fellows and we have one part-time temporary 00:19:09.739 --> 00:19:16.243 - researcher who works about 25 hours. Thank you. Thank you so much. OK, final comments, thoughts on this 00:19:16.243 --> 00:19:17.118 - draft charge. 00:19:20.450 --> 00:19:30.063 - So pending pending the the amendment of removing the job of overseeing and supervising the work of council 00:19:30.063 --> 00:19:39.316 - interns The the element of liaising with external entities that might be our pinch hitters if you will 00:19:39.316 --> 00:19:48.300 - Pending those two changes. Are there any it can I have a motion to approve this charge? Please that 00:19:48.300 --> 00:19:50.366 - councilmember Stasberg 00:19:52.034 --> 00:20:01.018 - I don't know if you guys are going to like this motion. So here's a proposal for the motion kind of 00:20:01.018 --> 00:20:10.361 - for now and then maybe think and maybe the meeting next week about something more thorough is to I move 00:20:10.361 --> 00:20:16.830 - to authorize the to be delegated ad hoc hiring committee to fulfill the 00:20:17.026 --> 00:20:27.611 - Scopes of work as listed in the draft agreement under number one number two number three Number four 00:20:27.611 --> 00:20:39.033 - Number six and number seven And seven includes authority and limitations, yes, no that oh I wasn't including 00:20:39.033 --> 00:20:45.950 - authority and limitations because The authority at least might be 00:20:46.466 --> 00:20:54.578 - And so that's where it's like instant because because I don't think that in the next seven days Will 00:20:54.578 --> 00:21:02.691 - in the next seven days that make a difference in terms of rewriting some of the documentation around 00:21:02.691 --> 00:21:05.502 - the authority no, but I do think I 00:21:05.666 --> 00:21:11.437 - I do think that we want to start. I mean, I think we've started this informally, but I do think that 00:21:11.437 --> 00:21:17.150 - it would be good to be able to engage with potential people who may be able to fill in in the short 00:21:17.150 --> 00:21:22.864 - term. And I think we don't want to delay on doing that. So that's really all this is saying. At the 00:21:22.864 --> 00:21:28.977 - end of the day, it would come to the body, I think, for authorization. Nobody could do that by themselves. 00:21:28.977 --> 00:21:33.662 - But we do want to be able, if we find a person, to make a quick decision on that. 00:21:35.138 --> 00:21:42.715 - In terms of the temporary yes, like you imagine imagine we want we want somebody outside of city legal 00:21:42.715 --> 00:21:50.439 - for yeah, right Sorry, thank you. Thank you. Yeah. Okay. Well, I don't know if she's finished the motion 00:21:50.439 --> 00:21:57.943 - I think I had finished the work and number one. Okay. Thank you. Thank you. Good point So is there is 00:21:57.943 --> 00:22:02.430 - there a second and I see the clerk for the motion as is Okay 00:22:03.778 --> 00:22:11.131 - Was there a second because I know I just want to understand the vote. So is the motion to just basically 00:22:11.131 --> 00:22:18.135 - delete number five from the Purview of the committee is that the motion I think to revisit it Yeah, 00:22:18.135 --> 00:22:25.628 - it wasn't deleted so much as revisit the ones that I didn't specify so that then the work of the committee 00:22:25.628 --> 00:22:30.110 - could start immediately in terms of the pieces that are more in 00:22:30.242 --> 00:22:37.128 - eternal of looking at the job descriptions and starting that initial assessment and then it it could 00:22:37.128 --> 00:22:44.013 - hopefully get get rewritten with some of those other pieces that need some Amendment for the meeting 00:22:44.013 --> 00:22:51.103 - next week. So then there would be a mark final one done next week But I I mean I I agree that that part 00:22:51.103 --> 00:22:53.694 - of the work of the committee could be 00:22:53.858 --> 00:23:05.102 - Could be I think to your concern looking for that third party consultant And so then I was kind of looking 00:23:05.102 --> 00:23:15.820 - through going where like so maybe maybe it's authorizing the committee to complete Items 1 2 3 4 Yeah 00:23:15.820 --> 00:23:23.806 - 6 and 7 and be further authorized to research and bring to the full council 00:23:24.098 --> 00:23:32.684 - a Recommendation for temporary or external legal support during this time second. Okay, there's a motion 00:23:32.684 --> 00:23:40.942 - and a second What we will write that down it's this that there's a motion in a second Can we suspend 00:23:40.942 --> 00:23:49.119 - our rules to not have a vote? Individually we can't okay. So in which case can can the clerk please 00:23:49.119 --> 00:23:53.534 - call the roll on on that because we have folks online 00:23:53.922 --> 00:24:05.114 - Okay, so councilmember Flaherty wait, hold on is there a problem to have substantive discussion? We 00:24:05.114 --> 00:24:16.642 - only have seven minutes, but going okay Yes We'll revisit it next week just just so we can get started 00:24:16.642 --> 00:24:22.462 - yes Yes, yes. Sorry. Yes, Bailey. Yes rough. Yes, I 00:24:23.170 --> 00:24:30.694 - Rosenberger. Yes. Okay. Um, fantastic. So, um, I, I now, sorry. Um, I'm, uh, so that, that was, uh, 00:24:30.694 --> 00:24:38.218 - that passes unanimously. Um, um, I'm now going to appoint, um, four people to the committee and I'd 00:24:38.218 --> 00:24:44.990 - like also to appoint, um, our, uh, the, the person that will be the liaison. Um, I, I, I, 00:24:45.154 --> 00:24:54.715 - I would like to appoint councilmember Piedmont Smith councilmember Zulik myself and councilmember Rallo 00:24:54.715 --> 00:25:04.001 - to be on the hiring committee and I would like to appoint Councilmember daily to be our liaison with 00:25:04.001 --> 00:25:13.195 - current staff I Thought that we were going to as a body appoint the liaison in the same way that we 00:25:13.195 --> 00:25:14.206 - appoint to 00:25:14.434 --> 00:25:21.102 - other Boards and commissions and things like that via the four people you mean or how Know that that 00:25:21.102 --> 00:25:27.903 - we vote on things like at the organizational meeting where somebody is Nominated or self nominated and 00:25:27.903 --> 00:25:34.505 - then as a body we vote on that. That was what I thought Yeah, I'm asking for a vote on on on all of 00:25:34.505 --> 00:25:41.636 - the above actually But but we can if you want to wait till next week where you get to appoint the committee 00:25:41.636 --> 00:25:42.494 - as president 00:25:43.330 --> 00:25:50.559 - Yeah, but I'm open. I'm open for you all to approve it. So it's just is everybody okay with those with 00:25:50.559 --> 00:25:57.577 - that with that for as the as the committee Council member Puma Smith. Are you happy to serve on the 00:25:57.577 --> 00:26:04.666 - committee? Yes, I will serve on the committee. I don't know if I'm happy but Well, no, if you're not 00:26:04.666 --> 00:26:09.438 - happy to I mean we can I mean There we can substitute out so no I I 00:26:12.098 --> 00:26:15.582 - I am willing to serve on the committee. 00:26:16.802 --> 00:26:22.877 - Council Member Ala, I hope in silence. One thing that, just for the good of the order, I intend to rotate 00:26:22.877 --> 00:26:28.895 - the committee a little bit as we get to different stages here. So for example, when we're actually doing 00:26:28.895 --> 00:26:34.799 - interviews, I would like Council Member Flaherty or Rosenbarger to be in those interviews. So just for 00:26:34.799 --> 00:26:40.530 - awareness here and similarly, if it gets too much work or something, we can rotate out. We'll bring 00:26:40.530 --> 00:26:45.918 - next week then to the meeting. Oh, Council Member Rosenbarger, we have two minutes, go ahead. 00:26:47.714 --> 00:26:55.931 - I'm sorry, I don't know how to address this and I wish I honestly had time to talk to you before the 00:26:55.931 --> 00:27:04.310 - meeting and I don't know if I can even do anything about it right now. I guess we, I feel like we have 00:27:04.310 --> 00:27:12.526 - a problem with confidentiality among our council members and the committee, I mean, this is gonna be 00:27:12.526 --> 00:27:16.350 - like things that definitely should not get out 00:27:16.482 --> 00:27:24.093 - And to the public sometimes, right, when we're talking about like people's resumes and all that stuff, 00:27:24.093 --> 00:27:31.408 - I guess I'm just worried about leaks. All right. Thank you. Yeah. Yeah. Yeah. And that is a clear, 00:27:31.408 --> 00:27:38.798 - I mean, that's a clear, I mean, FERPA thing. I mean, so we need to, I think we'll take as the first 00:27:38.798 --> 00:27:45.374 - issue some training for the committee to make sure that everybody is fully up to date on 00:27:45.954 --> 00:27:54.661 - on data protection and the rights of people applying to things. Thank you. Thanks. Critical, yep. Okay, 00:27:54.661 --> 00:28:03.285 - so we will bring the question of liaison then in the packet for next week's meeting. Are we all, would 00:28:03.285 --> 00:28:12.830 - you like to vote on the committee? Let's do a quick vote, or rather, I have motioned to do it, is there a second? 00:28:13.282 --> 00:28:26.760 - Okay, there's a motion and a second clerk. Will you please call the roll and then we can adjourn Stasper. 00:28:26.760 --> 00:28:39.730 - Yes. I'm sorry. I didn't hear you. Yes Piedmont Smith. No Zulek. Yes. I'm sorry. Yes daily. Yes Ruff. 00:28:39.730 --> 00:28:42.782 - Yes Rosenberger No That 00:28:43.586 --> 00:28:47.166 - Yes, that carries six to 00:28:47.234 --> 00:28:54.244 - I believe. Yes. All right. Thank you all so much. This meeting is adjourned. We'll continue. And I'll 00:28:54.244 --> 00:29:01.117 - reach out. I'm chairing the committee for now. I'll reach out with some next steps and the edits to 00:29:01.117 --> 00:29:08.128 - this for our next meeting. Thank you all for meeting at such short notice. We'll also try to schedule 00:29:08.128 --> 00:29:15.207 - an executive session for next week. Can I just see while we're here? And we have literally one minute. 00:29:15.207 --> 00:29:17.200 - Actually, we still have two. 00:29:17.200 --> 00:29:25.315 - Are there any council members who are not able to attend an executive session? That is tentative for 00:29:25.315 --> 00:29:33.831 - six o'clock right before our meeting next Wednesday That work for you all It works for me, but I question 00:29:33.831 --> 00:29:39.294 - of half our meeting would be enough you think 530 would be better I 00:29:39.810 --> 00:29:44.884 - Yes, okay. Okay. So thank you. Thank you council members and barter So I'll just just confirm with all 00:29:44.884 --> 00:29:49.809 - the parties make sure that we can notice it correctly I'll work with the clerk and council staff on 00:29:49.809 --> 00:29:54.834 - that And we'll confirm hopefully tomorrow that that meeting has been scheduled Thank you all again so 00:29:54.834 --> 00:29:59.710 - much for all of the service that you do this city. It's a pleasure working with you all we're done