WEBVTT

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- I'll call this meeting to order. Hello, Andy, thank you for being here. Call this meeting to order of

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- the hiring committee for the Common Council on the 17th of March, 2026. My name's Isak, I'm present.

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- Thank you.

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- It's about Piedmont Smith, District 1. I guess I could have just said that. We also have Dave Rallo

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- here from District 4. There we go. And Cindy Smith here from District 6. And two wonderful clerks, deputy

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- clerks here as well. So thank you all for being here. We're joined also by Andy Wagner, who's going

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- to give us a brief presentation about

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- Some retain higher services as well as some ways that we may be able to work with them on finding a

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- person for this office. And then after that, we'll move on to talking about the job description. If

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- we have a little bit of time, we'll have some public comment. So with that, Andy, why don't you take it away.

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- Well, hello. It's nice to meet everyone there in Bloomington. It's been a lot of years since I was down

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- there, but it sounds like things are in good hands just from keeping tabs on the football team and all

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- of that. I see some chairs moving around, so can everyone hear me okay and good to go? Okay.

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- I figured I'd go less is more. I know there's quite a few people in the room, so definitely I want to

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- make this interactive. I've been doing this 15 years, so I'm tired of hearing my voice. So hopefully

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- we'll hear from you guys and get all your questions answered. But the first thing I'll ask is,

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- show of hands, how many of you have heard of Robert Half?

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- Okay, so quick version, Robert Half is a publicly traded company. We're a $6 billion company with a

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- B. So Robert Half was started over 100 years ago and is in every state in the union and most countries.

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- So between Robert Half and our sister division, Protiviti, we

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- pretty much cover all the squares, and that's really the idea of Robert Half. I actually almost go the

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- other way and say Robert Half does pretty much everything except forklift drivers and RNs, both for

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- liability reasons. So yeah, we've learned a thing or two. So really, where we started the entry point

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- with this is,

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- Robert Half is really here to move as fast. And I always say this to clients, we'll be as aggressive

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- as you'll let us for your benefit. And what I mean by that is what we've learned is having a plan to

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- placement. And when you're working with good candidates and good consultants, they have options. So

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- we've really learned to try to cradle to grave, work through that process. And what Isaac and I have

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- come to learn about you all,

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- Um, is really probably a two parallel paths going down. So one, the first thing is let's get the right

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- person in the seat. And what that is, is basically coming up with match, you know, what is it that you're

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- really looking for doing a deep dive on that? Um, I'll go into that a little bit in saying that.

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- I don't know if it's true to this day since this is being recorded, but at one point, Robert Hapf used

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- to be Salesforce's largest client. So the relevance and the reason I mentioned that is you can imagine

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- we have a pretty mad database that has all the bells and whistles and yes, AI is alive and well and

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- helping us go through and match those consultants to the gigs, different what it is that we're trying

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- to look for for each client.

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- Robert Half's retained search out of 250 firms, Robert Half consistently ranks in the top four. And

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- I think the last couple of years, we've been ranked number two out of 250 firms by Forbes Magazine.

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- Relevance of that to you is that in that space of retained search, executive search, there's a experience

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- ratio in the 60s were 94 and above. And what that really means is

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- when we do a deep dive and do a retained search for a company, that person sticks and they stay there

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- and everybody's happy, both client and the new hire. So that's one of the parallel paths that we were

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- talking about going down, which is, you know, you've got a chance since probably 1988 to refresh and

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- reload and level set the playing field. And so

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- that's exactly the time when we use our retained executive search, because they'll scour the globe.

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- And at the end of the day, as an old auditor myself, I'll say that you've achieved the completeness

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- objective with regard to looking at the populations of people that are relevant for that seat or seats.

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- The second parallel path is an interim resource. So you could say everything from a temporary

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- or a consultant. And that is someone to come in and keep the

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- Keep the trains on time. In the audit accounting world, that's closing the books, closing the month.

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- I think specific to what we're talking about here, that's a legal resource, someone who's well versed

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- and well seasoned in getting the job done with regard to all things legal. And then just from a calendar

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- perspective, that's a person that can come in, start early, deep dive, show me where the restroom is,

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- give me a passcode, give me access, but then I know how to

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- I know how to manipulate the widgets. You just show me where they are and then we will keep things going

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- while you guys can take a breath and do a deep dive on the permanent placement. So I'll stop there and

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- just see if I'm reading the room right and that we're kind of hitting what we're trying to do. Questions for me.

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- Do you have any experience with local government clients? Robert Half definitely does, yes. I guess

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- I'll back up and talk about who I am and what I do. Technically, I'm the practice director for our management

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- resource division. I've been here. I've started my career. Actually, I should say this first. I graduated

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- from IU, started my career with

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- PricewaterhouseCoopers went into industry and worked east of you in Columbus for the Irwin family that

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- went away during the financial meltdown of 2008 to 10 and then joined Robert Half then in their management

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- resource department. So our focus and we specialize into our categories.

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- Our focus in management resources is senior level finance and accounting. So read senior accountant

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- all the way up to CFO, cost accountants. I actually have somebody out working with the city of Bloomington

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- right now. So yes, we definitely have experience in the state. And then from the perspective of just

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- experience across the board and the people who will be doing various searches,

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- Um, well, well, 10 year group, um, that's very experienced and, and like I said, we literally all work

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- off of the same database and Salesforce. So there's, you can imagine there's a lot of communication

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- and really, um, you know, making sure that we've uncovered every rock when we're looking for, for different

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- consultants or, or solutions for people. Does that, did that answer your question? Um, yeah, uh, somewhat.

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- Uh, what about, um,

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- attorneys for local government. Is that something you're seeing an experience with? Yeah, so I should

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- even get even more detailed than that. So point being, I'm quarterback, right? So I'm kind of helping

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- shepherd these meetings and keep the ball rolling metaphorically.

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- The two groups that you'd be working with, Retain Search, they, yes, they work with local attorneys

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- and work, you know, specific to even Bloomington. Robert Half of Legal is, they're based out of Chicago

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- for this area, so I can't speak to a specific person, but definitely that will be part of the discussion

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- with them and with you.

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- And it might, it might be helpful to say a couple of things. So, so first thing is that we started talking

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- because you're where the city is already working with you for for staffing and and in the, I don't know

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- which office and the in the controllers office I assume.

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- That's correct. And the way that your staffing works is you have a spectrum of potential hires. Sorry,

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- the camera's here and the video's there. But you have a spectrum of potential ways that you can engage

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- with the client, starting from temp consultant type roles, which would be pinch hitters on hourly contracts

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- to people who can fill in full time while we wait for the position to be filled.

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- So that's the sort of range of things that we're discussing. And the point that he made earlier, he

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- made it very quickly, but they're the largest such firm in

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- in the country, if not the world, so they have access to everyone who does anything other than forklifting,

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- they know these professionals. And so the wide range of skills, whether we say we want a part-time sort

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- of administrative person to fill in, if we want a full-time lawyer, everything in between that they

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- can find for us now.

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- And that person would actually come and physically be here is also part of the is part of the way that

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- RH works. So if we got if we worked with them to get a temporary lawyer that person would come and work

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- here for 40 hours and we can physically be in Bloomington.

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- Similarly, if you want to do an administrator, they can do the same thing and everything within that

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- spectrum. So I think that's an important thing to mention. The second thing that Andy's talking about

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- is a retained search, which is what Kate asked for during our last meeting. This idea of both coming

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- in and giving us consulting on how we shape positions and then actually going out and helping us find

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- good quality candidates that fit the job description.

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- Description in the first place. That's a paid service and we can talk about what that what that looks

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- like. But it's a separate thing. So, and the so we're talking about two separate possibilities of ways

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- to engage with them. And there's a wide spectrum in the tool. Well said, well said. We're next steps

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- or the next step be

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- Yeah, and I should say to you, Andy, I said this when we talked the 1st time and I also was saying it

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- quite quickly, but the.

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- So this is the hiring committee. And so our charge is to then make recommendations to the broader body.

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- So if we were to, for example, want to enter into some type of agreement or explore such an agreement,

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- what we would do is once we've discussed here, we'll take it to the broader body for a vote on that.

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- And assuming that we get majority approval, we would then sort of continue the conversations. But with

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- that in the background, assuming that we have the approval of our colleagues to pursue something with

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- you, what would it look like?

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- Yeah, what it would look like is exactly what we're doing now, but with much more eloquent people that

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- I would quarterback and shepherd into this call, where we would start, and I go back to a comment that

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- I made, which is, we'll be aggressive as you'll let us be for your benefit. So what I mean by that is

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- the teams, plural, that I would,

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- include on this would we would jump on a call just like this we do this every day and really kind of

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- go through cradle to grave what the process looks like so i'll take retained search they will do you

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- know assuming that you you hire them they will do a deep dive on everything from you know what the positions

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- are like i think i think you guys already have alluded to it help you write the job description give

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- you and really what you're paying for

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- of it you're really paying for two things one is hey find us the person and that you know there's a

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- um as i say a butt in the seat you know you got that we've got a the right person here but also all

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- the things leading up to that so what they would do is walk you through what we call a plan to placement

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- so it's everything from okay what is the marketing that's going to go out to search for this permanent

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- person what is what are all the requirements of the job and they're also going to give you a lot of

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- background so

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- part of what you're paying for or talking to people who are in this space every day and can give you

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- a lot of metrics to really say, ah, you might want to, you know, might want to tweak this area here.

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- Um, here's what we're seeing in local government scene. Here are the things, you know, there's just

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- a lot of trends and data that they know, cause that's, that's what they do all day. Um, and then it's

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- back to that plan to placement. It typically goes where come into some kind of agreement of, of,

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- What does that process look like? Who are the players and decision makers? Who needs to meet this person?

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- And then all the details around benefits and what it looks like to bring them in and get them going.

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- I even shared that I think one of the secret sauces that we have is that

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- on the flip side, if we're matchmakers on the flip side, we're really getting to know those candidates

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- and know those candidates' families and even their motivations as to why would you want to move to an

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- area? And sometimes that includes kids going to schools. What kind of schools they want to go to? Is

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- IU on the list? Maybe a candidate you're going to see has a senior in high school that's thinking about

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- XYZ, what just so happens, Bloomington has a great school. So there's really, point being is they will

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- really tell you why they're presenting the people. And at the end of the day, it behooves them to get

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- it right. And we are in the matchmaking business. So that's kind of part of that process is not only

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- knowing exactly what you're looking for, but also helping, like I started out saying that, you know,

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- good people have choices.

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- Time kills all deals, so we will help you once engaged, keep that ball moving at a pace that gets you

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- where you want to be. And Andy, could you talk a little bit about, so if we were to engage with you

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- in a retained search, what's the sort of timeline to placement? Question one, how do the finances work?

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- And then things three is that if we're

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- Let's say that we engage with a retained search, but then we find a candidate locally. Are we still

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- on the hook to pay you? And I don't want to speak for them because they're more eloquent and can give

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- you the real-time details, but you can throw people in the mix, for sure. And they like that. It's a

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- good benchmark, and it also helps you compare and contrast that is part of the process.

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- Typically, and I thought this was in front of me. I want to say that they are filling jobs within a

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- month and a half. And the way the finances work is pretty simple. It's a retained search and it's an

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- exclusive search.

00:16:47.010 --> 00:16:54.948
- um the there's a retain they break it into three payments in the first of the so if if the fees let's

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- say 33 percent um a third of that's due day one then halfway through the process that's 33 that's 33

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- percent of the posted salary right that correct so whatever the yeah whatever the first year salary

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- payment, the total all-in salary is, it's a third of that, or 33% of that, a third of that. So read

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- 11% is a check written day one to engage us. And then they usually work with folks on the next two payments,

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- but it's essentially one in the middle and then one at the end when the person is in the seats. And

00:17:34.274 --> 00:17:39.998
- then there's guarantees and all kinds of things that go along with it too.

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- I've kind of forgotten what those are, to be honest. Is it? So do I understand correctly that the cost

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- of your services, as you described them, is one year salary of this position? It's basically a percentage

00:17:55.579 --> 00:18:02.994
- of, they use that, it's a percentage of what the person's paid. So yeah. Yeah, it's a pretty standard

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- in retained search that they take a percentage of the fees. And then actually that's,

00:18:10.050 --> 00:18:21.991
- pretty much industries. One third of the year salary is the total. Correct. Good. Other questions or

00:18:21.991 --> 00:18:33.932
- comments? Well, yeah, I have maybe some questions. So we have immediate needs. I don't know what our

00:18:33.932 --> 00:18:39.134
- timeline is with administrative assistance.

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- the administration's assistance. You know, they're providing, right? They're a backup, right? So,

00:18:47.430 --> 00:18:55.977
- so far, that's what I've heard from Margie Bryce, of course. Yeah, and clerk's office, of course. But,

00:18:55.977 --> 00:19:04.607
- so our media needs, our attorney familiar with local government, familiar with, you know, Indiana code,

00:19:04.607 --> 00:19:07.262
- some administrative background,

00:19:07.746 --> 00:19:18.579
- they could fill the gap for a couple months, probably two, three months at the most. I mean, that seems

00:19:18.579 --> 00:19:29.308
- to me the most urgent and what we should be on point for. The rest of it, I'd like to consider it, but

00:19:29.308 --> 00:19:35.454
- that to me seems to me to be the most urgent, so. I agree.

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- I guess, having been on the hiring committee last time our top position was open, we didn't have very

00:19:46.594 --> 00:19:57.257
- many applicants. And I think that part of that probably was the job description. But I think that it's

00:19:57.257 --> 00:20:03.262
- very important for any consultant to have experience with

00:20:04.194 --> 00:20:11.160
- attorneys who work in the public sector because we cannot compete with private sector attorneys. We

00:20:11.160 --> 00:20:18.265
- need to immediately narrow down the field to people who are willing to pay work for less money in the

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- public service. With a firm your size, I'm sure you have somewhere experience with that, but I will

00:20:25.231 --> 00:20:32.545
- just emphasize that needs to be part of your team. Somebody who is experienced in reaching out to people

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- who have law degrees,

00:20:34.786 --> 00:20:47.097
- are public service oriented. Yeah, totally understand. Actually, I wish I had her bio. But yes, I mean,

00:20:47.097 --> 00:20:59.407
- they're literally named Robert Half-Legal. So that's what they eat, sleep, and breathe all day. So very

00:20:59.407 --> 00:21:04.734
- familiar with everything, including not just

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- I mean, in fact, I even look here, you know, that group is dealing with litigation discovery, legal

00:21:13.571 --> 00:21:21.319
- secretaries, word processing, file clerks, office clerks, receptionists, they get involved

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- with administrative assistance work, regulatory affairs, data privacy, every industry pretty much out

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- there. So it's, it really is coming at it from a

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- your point of making sure that they've uncovered or turned over every rock and at least addressed it

00:21:40.991 --> 00:21:47.677
- so they um that that by design is kind of how Robert Half approaches it is to really make sure they're

00:21:47.677 --> 00:21:54.299
- looking at starting with the you know the whole population and then narrowing it down and then as far

00:21:54.299 --> 00:21:56.766
- as um as your um you know the kind of

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- And it is kind of something that evolves. As you bring people in and meet them, new questions will come

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- up. We get this all the time, where a job description, it gets enhanced. You're basically getting free

00:22:10.129 --> 00:22:16.554
- consulting, if you think about it, when you've got someone who's a subject matter expert coming in to

00:22:16.554 --> 00:22:23.294
- interview for a job. During that process, we all learn a lot about, well, actually, we really need someone

00:22:23.294 --> 00:22:25.310
- more like this, more like that.

00:22:25.474 --> 00:22:33.472
- And it's kind of neat to see how it unfolds. And I do kind of get that there are not a lot of applicants.

00:22:33.472 --> 00:22:41.017
- That's something that is part of our process. Not only do we help quote, write job descriptions and

00:22:41.017 --> 00:22:43.582
- the like, we're also broadcasting

00:22:43.970 --> 00:22:50.832
- you know, those across our inter, you know, throughout the company. So what I mean by that is, generically

00:22:50.832 --> 00:22:57.246
- speaking, in our Indianapolis office, we're talking to a hundred people a week. Now, that's not all

00:22:57.246 --> 00:23:04.172
- attorneys or whatever, but we're talking to people. You know, if someone's out there and they're interested

00:23:04.172 --> 00:23:10.970
- in working, we've probably had an intake call with them. We've probably have profiled them in our system.

00:23:10.970 --> 00:23:12.766
- And what I mean by that is,

00:23:12.898 --> 00:23:20.744
- granularly got into their skill sets and what they want to do, what they can do, what their experience

00:23:20.744 --> 00:23:28.818
- has been. We've even tranched into work from home, work remote somewhere in the middle. So really getting

00:23:28.818 --> 00:23:36.817
- very granular. And that's really where AI comes in and helps you very quickly scour a lot of data points

00:23:36.817 --> 00:23:39.102
- and really come back and say,

00:23:39.202 --> 00:23:44.622
- here's a priority of the kind of people that match this. And I'm now I'm just speaking about general

00:23:44.622 --> 00:23:50.095
- jobs, but you know, these, this, you probably want to call these next 10 people because they all have

00:23:50.095 --> 00:23:55.676
- all the things that you're looking for. And then it's now, now we're talking about, you know, the human

00:23:55.676 --> 00:24:01.257
- side of it now. Okay. These people on, on paper look good. What's the, what's the rest of that process?

00:24:01.257 --> 00:24:06.731
- And then that's also obviously part of what we do, which is putting them in front of you all in a way

00:24:06.731 --> 00:24:08.126
- that, that keeps the ball

00:24:08.226 --> 00:24:15.331
- rolling and then gets locked it down. Can you talk just a little bit more about the actual consulting

00:24:15.331 --> 00:24:22.436
- side? How do you work with us? What's the cadence of that? And then maybe just walk us through, if we

00:24:22.436 --> 00:24:29.541
- were to go with a retained search, maybe just sort of walk us through from the time that we decide to

00:24:29.541 --> 00:24:36.158
- do it to the time that the person's in seat so we can really picture what we're talking about.

00:24:36.994 --> 00:24:42.905
- Yeah and I would even say so those are parallel paths but kind of the the working with Robert Half is

00:24:42.905 --> 00:24:48.758
- similar in that it's kind of uh we we steal from the healthcare industry I guess it's an intake call

00:24:48.758 --> 00:24:54.611
- you know and what we mean by that is is we have um people on the just like yourself you know we have

00:24:54.611 --> 00:25:00.638
- everybody there who has a chance to ask questions and hear it uh without the telephone game and kind of

00:25:01.122 --> 00:25:07.864
- really agree on what are we trying to do here? What is the job? Whether that's retained or, you know,

00:25:07.864 --> 00:25:14.606
- what are we trying to put in the seat? And then from the details of that, sometimes we'll test it and

00:25:14.606 --> 00:25:21.282
- what I mean by that is, I think the gentleman before kind of mentioned, you know, the concept of the

00:25:21.282 --> 00:25:28.025
- sense of urgency. If we already have, you know, we may have some people we've already thought of that

00:25:28.025 --> 00:25:30.206
- may be, you know, good for that.

00:25:30.562 --> 00:25:36.679
- throw up their information, their resume on a screen just like this, or at least we do on Microsoft

00:25:36.679 --> 00:25:42.857
- Teams. We use a lot of Microsoft Teams. And literally, you know, go through and talk about, here's a

00:25:42.857 --> 00:25:49.158
- consultant that's worked 4,000 hours for us, yada, yada, yada, and kind of go through what we know and

00:25:49.158 --> 00:25:55.336
- maybe, and what we've found is that kind of sets a baseline and we can kind of start morphing up and

00:25:55.336 --> 00:25:59.006
- down what it is exactly. You know, it helps people kind of,

00:25:59.170 --> 00:26:04.894
- picture in their mind's eye what it is they're looking for. And then the way the calendar works is we'll

00:26:04.894 --> 00:26:10.617
- literally get out the calendar and start going through, okay, my team has looked at this, we think we've

00:26:10.617 --> 00:26:16.177
- got this, let's set a next appointment. And that's, you know, it's pretty much a sales technique that

00:26:16.177 --> 00:26:21.792
- works well, which is to close to a next step and not a gray next step, but a very black and white next

00:26:21.792 --> 00:26:27.134
- step, which is okay, on this date, this is when we're going to do what? And typically that is to,

00:26:27.234 --> 00:26:33.772
- Review resumes or even back to that aggressive posture, especially for the temporary piece depending

00:26:33.772 --> 00:26:40.310
- on depending on the sense of urgency and if there's a pile building up on the proverbial desk of the

00:26:40.310 --> 00:26:43.870
- person who's going to take the job, you know, we will.

00:26:44.322 --> 00:26:51.052
- we'll move that as fast as you'll want to. And so what I mean by that is they're gonna come in, do the

00:26:51.052 --> 00:26:57.651
- interviews, maybe have a smaller team meets originally and kind of windows down, depends on how many

00:26:57.651 --> 00:27:04.315
- people are interested in having a voice and need to have a voice in that process. I totally get that.

00:27:04.315 --> 00:27:11.175
- And then it's, let's get this person started. We've done, so I'll stop there and say, so it's basically,

00:27:11.175 --> 00:27:13.854
- let's get, let's start honing in on who,

00:27:13.954 --> 00:27:21.053
- And then from a timeline perspective, we don't just drop them and leave, which I've seen a lot when

00:27:21.053 --> 00:27:28.435
- you do a conversion, go live day, here's a post-it note with a 1-800 number, good luck. What we do then

00:27:28.435 --> 00:27:35.676
- is we have what we call quality control calls, both QCs for the client, which we do, as well as EQCs,

00:27:35.676 --> 00:27:38.302
- which we're following up and we stay

00:27:38.466 --> 00:27:44.421
- tight to our consultants because we, one, we get a lot of information on how it's going. And also we're

00:27:44.421 --> 00:27:50.262
- a soft place to land as far as feedback from both sides. And then any course corrections that need to

00:27:50.262 --> 00:27:56.045
- happen. A lot of times clients, they're like, I don't know. The reason I'm calling you is because we

00:27:56.045 --> 00:28:02.230
- have this issue. Let's see how it goes. So we, in other words, shepherd that whole process. We're listening

00:28:02.230 --> 00:28:07.326
- to you even, you know, if you're familiar with CRM Salesforce, you know, we're literally

00:28:07.522 --> 00:28:12.894
- logging activities in that job order for that client, for those people.

00:28:13.090 --> 00:28:20.021
- Typically, I'd say 90% of our gigs usually extend beyond their original date. So the gentleman who mentioned

00:28:20.021 --> 00:28:26.443
- two or three weeks or two or three months, we're talking to you every week, if not every other week,

00:28:26.443 --> 00:28:32.928
- kind of getting a report card, seeing how it's going. I'd say 90% of our gigs extend. And what I mean

00:28:32.928 --> 00:28:38.206
- by that is, hey, we were originally only going to have this person out here for X.

00:28:39.010 --> 00:28:45.366
- We love them. They love us. It's going well. We're getting value. Let's keep this going because it's

00:28:45.366 --> 00:28:51.596
- working. And then I think the one thing that we talked about, which we do a lot with this parallel

00:28:51.596 --> 00:28:58.015
- conversation is, again, the person in the interim is sitting there and the idea of them is really to,

00:28:58.015 --> 00:29:04.496
- like I say, keep the trains on time. In the accounting world, that'd be closing the books, making sure

00:29:04.496 --> 00:29:05.566
- we're reporting.

00:29:05.762 --> 00:29:12.027
- And then also getting that seat kind of prepared and making sure that if there's institutional knowledge

00:29:12.027 --> 00:29:18.590
- that walked out the door, that that's being recorded. Maybe that's desk books, standard operating procedures,

00:29:18.590 --> 00:29:24.677
- kind of helping implement best practices. And then probably a little bit of overlap with the retained

00:29:24.677 --> 00:29:30.763
- search person. So let's say, you know, there's usually a little bit of overlap to make sure let's, as

00:29:30.763 --> 00:29:34.462
- we send this person into this job, let's make sure that they,

00:29:35.042 --> 00:29:43.833
- They've handed off everything and moved on. Well, thank you so much, Andy. Did anybody have any final

00:29:43.833 --> 00:29:53.140
- questions? All right. Well, thank you so, so much. Do we say something? No, I say thank you. Just generally

00:29:53.140 --> 00:29:59.518
- thank you. We'll discuss, and then I'll let you know what we're thinking.

00:29:59.842 --> 00:30:10.479
- certainly you'll hear from me one way or the other next Thursday. Next Thursday. All right, sounds good.

00:30:10.479 --> 00:30:20.811
- I'm here to help always. We'll answer any questions and I appreciate your time and considering Robert

00:30:20.811 --> 00:30:28.510
- Half for whatever it is you need. Thank you so much. Thank you. Okay. Okay.

00:30:28.642 --> 00:30:34.630
- generally on that, um, which is all over the place, but the thoughts on, on, on the, but I think sort

00:30:34.630 --> 00:30:40.560
- of there's two, two tracks here, which is, you know, the question of whether or not we want to think

00:30:40.560 --> 00:30:46.548
- about a retained search. And I really share your, your view, Isabel. I mean, like, when I think about

00:30:46.548 --> 00:30:52.478
- how we hired last time, I think one of the reasons why I wanted them to talk about a retained search

00:30:52.478 --> 00:30:53.182
- is because.

00:30:53.282 --> 00:31:00.105
- We didn't get a lot of applicants who are looking for somebody fairly specific. So we need to have a

00:31:00.105 --> 00:31:07.333
- broad enough pool to pull from. So I think that's question one is, what do we think about retained search?

00:31:07.333 --> 00:31:14.562
- And then question two is whether or not we want to continue down the path of trying to find some temporary

00:31:14.562 --> 00:31:21.452
- person in the office in the short term, regardless of what we want to do with the retained search. Is

00:31:21.452 --> 00:31:23.006
- retained search a term

00:31:23.298 --> 00:31:30.133
- Retained search it retained sir. I had to look it up Okay, and that just means hiring somebody to help

00:31:30.133 --> 00:31:36.834
- us find no writing searches that they help us there we retain a company to do the searching with and

00:31:36.834 --> 00:31:43.669
- for us and so that's that's that's what the retained searches that they go that they go and search for

00:31:43.669 --> 00:31:45.726
- somebody that they help us and

00:31:46.114 --> 00:31:53.728
- figure out how to best position this job. I think it was general. Yeah, exactly. That's that's that's

00:31:53.728 --> 00:31:59.998
- a retained search. Chicago office, because it felt like there were questions there.

00:32:00.514 --> 00:32:06.468
- both asked that he didn't really answer that I do think that someone else from that company would have

00:32:06.468 --> 00:32:12.595
- been able to. Somebody from their legal recruitment team or somebody who's worked with local governments,

00:32:12.595 --> 00:32:18.433
- what he said was also general. He's the generalist, he's the salesperson, so we certainly could have

00:32:18.433 --> 00:32:24.386
- follow-up conversations with those people. Even if we were to make the decision that, hey, we wouldn't

00:32:24.386 --> 00:32:26.814
- like to go down this path of pursuing it,

00:32:27.010 --> 00:32:32.436
- to me, the next steps would just simply be that we get approval from the broader council, which, I mean,

00:32:32.436 --> 00:32:37.604
- we should have just forced that to be in the charge. I wrote that in the charge originally and then

00:32:37.604 --> 00:32:42.875
- gave it up to you all for a vote. And you all said that you wanted to remove that from the charge. So

00:32:42.875 --> 00:32:48.094
- we have to go back to council to get that charge approved so that we can engage with somebody to get

00:32:48.094 --> 00:32:53.313
- a temp hire. But regardless, I think then we would have a conversation. And we're actually seriously

00:32:53.313 --> 00:32:56.414
- talking about it, I think, with the actual specialists that

00:32:56.610 --> 00:33:03.775
- I think that makes sense. I wouldn't bring a specialist to this call and for us to then say we don't

00:33:03.775 --> 00:33:10.868
- want to have the conversation. Do we have $33,000 in our budget to spend? Well, two things. We have

00:33:10.868 --> 00:33:17.962
- money in our budget first and foremost already for external consulting. That covers the short term.

00:33:17.962 --> 00:33:19.806
- I've talked to the mayor.

00:33:19.938 --> 00:33:27.946
- about this also, and she's very happy to submit an additional, what do you call it, appropriation if

00:33:27.946 --> 00:33:36.350
- necessary. So, I'm ballpark, the salary is $100,000. I'm not sure exactly what it is. So, we have $33,000

00:33:36.350 --> 00:33:45.150
- plus money to pay for a temporary person, because obviously the contract with Robert Capp is not going to pay.

00:33:45.378 --> 00:33:53.717
- Yeah, keep in mind that we have three lines that are not going to be getting paid. So you have that

00:33:53.717 --> 00:34:02.722
- plus the money in our budget currently for external consultants. And I have obviously never done a retained

00:34:02.722 --> 00:34:11.311
- search since I didn't know one of it. Is that a going rate? Do we have any idea whether this is a good

00:34:11.311 --> 00:34:15.230
- use of our funds? I mean, if you compare it to

00:34:15.810 --> 00:34:21.850
- you know, somebody coming in. I think we need to think about it the right way, which is, this is really

00:34:21.850 --> 00:34:27.775
- getting consulting to get a person who will stay here for the long term. And that's really what we're

00:34:27.775 --> 00:34:33.641
- doing. And all the other things are just bells and whistles. There are additional things that may be

00:34:33.641 --> 00:34:39.681
- nice use of life for us, right? But if you compare that to any other plan we do at the city, any other,

00:34:39.681 --> 00:34:43.166
- you know, you bring in a consultant to help us think about,

00:34:43.298 --> 00:34:49.146
- you know, how we're gonna brand the city or something like that. It's, you know, I mean, it's comparative

00:34:49.146 --> 00:34:54.995
- to that. It's not that much money. I mean, we're talking about, I mean, again, I, you know, my preference

00:34:54.995 --> 00:35:00.953
- would be that we didn't spend money at all, but I mean, if in the realm of us getting external consultants,

00:35:00.953 --> 00:35:06.471
- I mean, we've had a lot of work disruption, a lot of, you know, process disruptions, et cetera. So,

00:35:06.471 --> 00:35:09.726
- I mean, I think that it makes a lot of sense if this means

00:35:09.826 --> 00:35:14.914
- you know, if we have high confidence that we can get a good person that will stay for a long term and

00:35:14.914 --> 00:35:19.903
- that will get a really, you know, that will also help us think through some of these questions that

00:35:19.903 --> 00:35:25.091
- we're struggling with about, you know, what does the job look like, et cetera. The other thing is staff

00:35:25.091 --> 00:35:30.279
- turnover is expensive. If we can find somebody who will stay for a long time as our attorney, hopefully

00:35:30.279 --> 00:35:35.268
- that will save council money down the line. That's right. Well, and that's only partially thanks to

00:35:35.268 --> 00:35:37.662
- a good recruitment process. It's also thanks to

00:35:37.826 --> 00:35:47.483
- improving the system that we have in the office. Well, I might differ with the last point, but I think

00:35:47.483 --> 00:35:57.328
- that my initial questions are, how long will the administration clerk be able to fill in for us in terms

00:35:57.328 --> 00:36:07.454
- of, and what's coming down the pipe for us in the next, say, a couple of months? We have a relatively light

00:36:07.650 --> 00:36:13.465
- a legislation schedule right now. OK. Now, I mean, that can change at any time. And I don't think that

00:36:13.465 --> 00:36:19.111
- we all should be holding off on doing work that you think is relevant and important. Right. I mean,

00:36:19.111 --> 00:36:24.983
- I think we've been holding off for two years. Yeah. And I don't think we should. I mean, it's also like

00:36:24.983 --> 00:36:30.741
- I'm like, I mean, I'm at the moment. I mean, if you all have things you want to put on the agenda, we

00:36:30.741 --> 00:36:34.750
- should be putting them on the agenda and working through those things.

00:36:34.850 --> 00:36:43.343
- It's hard to answer the question right now because you could tomorrow say you want to write some legislation

00:36:43.343 --> 00:36:51.213
- on something and we should be putting that on the agenda. The question is, to what extent do we need

00:36:51.213 --> 00:36:59.082
- some type of legal input that's outside of what's currently in the city, Juan? I think obviously the

00:36:59.082 --> 00:37:03.134
- clerk's office is exceedingly helping in many ways.

00:37:05.346 --> 00:37:10.976
- in many ways, making lots of efficiencies where inefficiencies existed previously, which is also really

00:37:10.976 --> 00:37:16.444
- good. But I think it also, you know, there are a handful of things that, you know, I mean, are gonna

00:37:16.444 --> 00:37:22.237
- be, are gonna get missed, that, you know, we have to decide how important they are to us, or we'll realize

00:37:22.237 --> 00:37:27.759
- how important they are when they get missed, right? I mean, like, just because they're things that we

00:37:27.759 --> 00:37:33.226
- did out of custom or so soon. So I guess my question really is, if we're going to have a temp person

00:37:33.226 --> 00:37:33.822
- filled in,

00:37:34.242 --> 00:37:43.059
- How long would we need? A couple of months, three months. Can we obviate that with the assistance that

00:37:43.059 --> 00:37:51.619
- we have right now or do we recommend to the council? We have somebody fill in that. We need a legal

00:37:51.619 --> 00:38:00.350
- person as soon as possible. I mean, administration could do one thing. Just think about the amount of

00:38:00.350 --> 00:38:03.774
- time I'm spending doing administration.

00:38:04.034 --> 00:38:10.043
- Like it would be great if we had if we had somebody so so what I liked about what he proposed that though

00:38:10.043 --> 00:38:15.768
- he began he didn't say it super clearly but in the conversation that I had with him now pretty prior

00:38:15.768 --> 00:38:18.942
- to this they can get somebody like to us you know like.

00:38:19.138 --> 00:38:26.107
- but this week type of thing. So they can move very fast in getting us somebody who could be here for

00:38:26.107 --> 00:38:33.006
- 40 hours. But we need the full council to decide that, so we can't move until we meet again. But my

00:38:33.006 --> 00:38:40.113
- point is that I think what's very attractive about working with a large company like this is that they

00:38:40.113 --> 00:38:47.495
- can find, and it's then a question about what help we actually need. So you could imagine getting somebody

00:38:47.495 --> 00:38:48.254
- who's just

00:38:48.482 --> 00:38:54.966
- you know, like the, who does all the administration stuff. And then, and then us paying for three hours

00:38:54.966 --> 00:39:01.325
- of a lawyer a week, as an example, you could imagine us trying to get a full-time lawyer who wants to

00:39:01.325 --> 00:39:07.559
- do some administration, you know, it's going to be much more expensive, right? And so, so getting a

00:39:07.559 --> 00:39:13.918
- temp hire of a legal person, I mean, it's, you know, we're talking about probably three times what we

00:39:13.918 --> 00:39:17.534
- would pay a full-time lawyer in this position, right? So,

00:39:17.698 --> 00:39:24.578
- It gets too expensive for them. So that, I think, is the tension point is, do we want to move beyond

00:39:24.578 --> 00:39:31.457
- the ways that we currently think about the role? And I think the big pain point right now is more so

00:39:31.457 --> 00:39:38.405
- along the lines of just administration, keeping the trains moving than it is on legal advice, per se.

00:39:38.405 --> 00:39:45.216
- So we could just hire an administrator and then maybe- And then do a couple hours of a lawyer as an

00:39:45.216 --> 00:39:46.238
- example. Yeah.

00:39:46.818 --> 00:39:52.906
- That would be what I would suggest. It would be helpful to solve specifically during council meetings,

00:39:52.906 --> 00:39:58.816
- just because I know that we have a lot of instances where the nine of us maybe don't know, it would

00:39:58.816 --> 00:40:05.022
- be helpful to have somebody who... So that's, I think it really, that was my initial perception as well.

00:40:05.022 --> 00:40:10.814
- But then the more I think about it and like, well, for the most part, what we use our lawyer for,

00:40:10.914 --> 00:40:17.175
- During a council meeting and don't take this as discouraging. I'm just just trying to observe is mostly

00:40:17.175 --> 00:40:23.256
- to ask process questions. Right. It feels to me like the higher impact use of a lawyer. So if you're

00:40:23.256 --> 00:40:29.396
- paying a person a thousand dollars an hour, I don't think you have them sit in the background in case

00:40:29.396 --> 00:40:32.286
- we have a Roberts rules question. Right. Right.

00:40:32.578 --> 00:40:39.322
- I think that if you're paying somebody $1,000 an hour, what we would want is a very high quality memo

00:40:39.322 --> 00:40:46.264
- on legislation. I think that you would want some consulting time so that every council member, if you're

00:40:46.264 --> 00:40:52.875
- working on something, we could all have, let's say 30 minutes a week, like where you all could have

00:40:52.875 --> 00:40:59.751
- a one-on-one with this person and say, here, I'm working on some things. Could you give me your opinion

00:40:59.751 --> 00:41:02.462
- on them or next week report back on XYZ?

00:41:02.658 --> 00:41:10.635
- I think that that's like, you want like high, high, I'm sorry, high. Yes, exactly. High, high level,

00:41:10.635 --> 00:41:18.849
- high quality, you know, work. Right. That'll be my thought. So yeah, I would agree. I guess just. We're

00:41:18.849 --> 00:41:27.299
- going to have to get a book from. Yeah, yeah. Or we have one. Yeah, I mean, all the time we have procedure

00:41:27.299 --> 00:41:28.958
- questions that work.

00:41:29.602 --> 00:41:34.652
- But also, but I think, I think it's also, it's also part, part of this is also us moving beyond our,

00:41:34.652 --> 00:41:39.851
- like at the end of the day, if, if, if, if we have a discussion about, wait, we're calling the question

00:41:39.851 --> 00:41:44.851
- and this happened last week. Okay. Calling question. What are we working on with? At the end of the

00:41:44.851 --> 00:41:49.900
- day, like big scheme of things doesn't really matter. Right? Like, like it's annoying and, and it's,

00:41:49.900 --> 00:41:52.350
- it's, you know, it's waste time and stuff. Fine.

00:41:52.642 --> 00:41:59.191
- The big scheme of things that does not really matter when we're having a conversation about, is it even

00:41:59.191 --> 00:42:05.614
- legal for us to amend a PUD? That's the question that you pay for. We certainly don't need to pay for

00:42:05.614 --> 00:42:12.478
- somebody to tell us, wow, right now, this was the motion. We have a parliamentarian, and the parliamentarian

00:42:12.610 --> 00:42:19.613
- Can make that judgment and so, even if they make the wrong, we have a process by which that person make

00:42:19.613 --> 00:42:26.346
- the judgment and we also could just ask chat. So, I think there's a very simple way of having like,

00:42:26.346 --> 00:42:33.147
- those type of procedural conversations. That's not worth a thousand dollars an hour. Right? Oh, yes.

00:42:33.147 --> 00:42:34.494
- Yes. Yes. Yes. Yes.

00:42:34.722 --> 00:42:40.656
- But again, like most of our, you know, we're not, our lawyers, our lawyer has rarely had to step in

00:42:40.656 --> 00:42:46.708
- to be like, wait a minute, we're not observing the rights of the minority. It's, you know, the lawyer

00:42:46.708 --> 00:42:52.641
- stepping in to say, actually, if we put this off, we have to put it off until whenever, because the

00:42:52.641 --> 00:42:58.753
- rules that, like that, you got what I'm saying, that's a low leverage point. Now I'm saying it doesn't

00:42:58.753 --> 00:43:03.678
- matter. Just a little bit. So to summarize what Andy was saying, the options that,

00:43:04.290 --> 00:43:13.653
- you're considering is to have this firm look through their current, I don't know what to call them,

00:43:13.653 --> 00:43:23.859
- prospective employees, but we could, you could potentially hire someone to come down with the full council's

00:43:23.859 --> 00:43:32.286
- vote, but you all were using the word administrator. So is that allowed? So I personally,

00:43:33.474 --> 00:43:40.198
- feel that I'm not entirely convinced that Margie Rice's interpretation of the state statute really disallows

00:43:40.198 --> 00:43:46.429
- us from hiring an administrator. And I've heard both. He said it with time. So that's what I'm going

00:43:46.429 --> 00:43:52.906
- on. So it seems we can. We've done it in the past. Yeah, because you brought up the question. So I don't

00:43:52.906 --> 00:43:59.198
- know if you had a chance to get that specific question answered. I have communicated with Fort Wayne.

00:43:59.458 --> 00:44:06.516
- They interpret the statute to mean it's silent on this so we can do it. I talked to Dan Sherman and

00:44:06.516 --> 00:44:13.714
- that was his interpretation as well. I don't think we're precluded from doing that. I'm not even sure

00:44:13.714 --> 00:44:20.983
- we need an attorney in the room. They could be on Zoom if it costs less for the taxpayer. But somebody

00:44:20.983 --> 00:44:26.206
- who is an administrator, we need probably on-site to be able to meet with

00:44:26.594 --> 00:44:33.504
- various offices and things like that. My second part of that question was who would train that person

00:44:33.504 --> 00:44:40.414
- coming in? The administrator or the? Yeah, the administrator. So if the full council votes next week,

00:44:40.414 --> 00:44:47.527
- who would then train the person who would arrive that following Monday? Well, I don't think the council,

00:44:47.527 --> 00:44:50.846
- two separate questions here. I think one is that

00:44:51.202 --> 00:44:57.948
- we should discuss what it is that we want to propose to the council because I wasn't operating off the

00:44:57.948 --> 00:45:04.694
- assumption that we should propose a, let us hire a person with Robert Haft as an example. I think that

00:45:04.694 --> 00:45:11.833
- what my suggestion would be that we go to the council and say, we'd like to be able to engage with companies

00:45:11.833 --> 00:45:18.775
- like Robert Haft to explore doing a, and so then we can have further conversations about what that design

00:45:18.775 --> 00:45:20.478
- looks like. I think that,

00:45:20.642 --> 00:45:26.802
- realistically, that person gets trained the same way that the person who would come in and take this

00:45:26.802 --> 00:45:32.902
- job would, a little bit by clerk's office, a little bit by different departments around the city, a

00:45:32.902 --> 00:45:39.123
- little bit by council members. But I think that we just want to think about that carefully so that we

00:45:39.123 --> 00:45:45.406
- do a proper onboarding of the person not sitting in the office wondering what's happening for a little

00:45:45.406 --> 00:45:50.590
- while. Well, it'll be unprecedented because there'll be nobody acting in the office.

00:45:51.074 --> 00:45:56.667
- It has worked there for more than exactly two months. Exactly. To do that hiring. Would it be worth

00:45:56.667 --> 00:46:02.540
- it to develop an onboarding process? I would agree. Okay. I would like to think generally it's something

00:46:02.540 --> 00:46:08.413
- we should have. So there's a ton of material. So this works office has developed. We were going to maybe

00:46:08.413 --> 00:46:14.342
- give a little perspective if that's all right. So in the past, there's been historical problems. Training

00:46:14.342 --> 00:46:19.991
- has been acute onboarding and training has been a huge problem. I think Colleen, when you were first

00:46:19.991 --> 00:46:20.606
- hired, um,

00:46:20.738 --> 00:46:25.553
- It was just Steven. No, it was Ashley Spell. So you'll think that's two other full-time attorneys. There

00:46:25.553 --> 00:46:30.186
- was no time for me to get trained. My training was to read the Amy and Mrs. Byhand book and learn to

00:46:30.186 --> 00:46:34.818
- drive. And really the people who trained me the most was the clerk's office, especially with Sophia.

00:46:34.818 --> 00:46:37.982
- That's what I went to all the time. Cause even still, Steven, great.

00:46:38.690 --> 00:46:44.657
- We really like him, but constantly door closed, constant, constant calls, things to do, important. No

00:46:44.657 --> 00:46:50.624
- training at all. So that's part of the issue. Even when you had a full other staff who were attorneys

00:46:50.624 --> 00:46:56.474
- who had been there for over a year, I think two years maybe for Ash, there was no time to train me.

00:46:56.474 --> 00:47:02.675
- And so that's just a lot of work. And through that process, some of the onboarding and training documents

00:47:02.675 --> 00:47:08.350
- came about. So we, we even in the clerks staff have like a quick guide. Here's all the links to.

00:47:08.610 --> 00:47:15.145
- you know, council page, like essential, very basic, but very important resource guides, let's call them.

00:47:15.145 --> 00:47:21.431
- There is a training document in the council folder as well. I made some when I was leaving. So there

00:47:21.431 --> 00:47:27.717
- are themes. So no need to reinvent the wheel in terms of like what needs to be done, but it would in

00:47:27.717 --> 00:47:34.750
- terms of like office structure. And I know that, um, all right, Lisa and Christine, she was still being left on.

00:47:35.106 --> 00:47:43.797
- some step-by-step, here's how you do this, and here's how you do that. So you just need to tie all that

00:47:43.797 --> 00:47:52.572
- together and leave time for that training. And I'll reiterate, not just allowing or giving someone these

00:47:52.572 --> 00:48:01.096
- materials to read. Exactly. There has to be some. Exactly. So am I hearing correctly that in terms of

00:48:01.096 --> 00:48:04.606
- the question of trying to get a part-time

00:48:04.866 --> 00:48:12.048
- sort of part temp, I should say, because it could be full-time, that we like the idea of trying to work

00:48:12.048 --> 00:48:19.161
- with a company like Robert Half, it doesn't have to be Robert Half, there's others, but to find a temp

00:48:19.161 --> 00:48:26.343
- position. And we're also saying, our positions is what I heard, is that we want sort of part-time legal

00:48:26.343 --> 00:48:34.078
- consultant and then somebody to do administration. I think we would need their help for an administration type.

00:48:34.370 --> 00:48:41.192
- I thought that, um, maybe you had mentioned a few weeks ago that there's a law firm in Indy that does

00:48:41.192 --> 00:48:48.081
- local government. I mean, they, you know, they have staff in the city. So I'm thinking we already know

00:48:48.081 --> 00:48:55.036
- that they specialize in that. We could just engage them. I don't know. Yeah. I mean, I think that makes

00:48:55.036 --> 00:48:58.046
- a lot of sense. And again, I don't, I don't.

00:48:58.402 --> 00:49:04.196
- I think there's several, but that was not the one we said, but that might be a good example as well.

00:49:04.196 --> 00:49:10.048
- Just to be very clear, the Robert Half thing, they're a large company, they already work in the city,

00:49:10.048 --> 00:49:15.957
- so it might be a bit smooth. I don't think that there's any preconceived, we do not need to agree that

00:49:15.957 --> 00:49:21.694
- we're going to work with Robert Half when we put the question to council. I think that we should do

00:49:21.694 --> 00:49:28.062
- our diligence and actually talking to other places, and I'm happy to continue to do that, but I'm just saying,

00:49:28.194 --> 00:49:33.984
- you know, we already have a relationship with them as is why, you know, they were willing to come to

00:49:33.984 --> 00:49:39.774
- a meeting already, et cetera. So it seems prudent from my perspective to have two people, I think is

00:49:39.774 --> 00:49:45.678
- long Harry, one for administration that has local government legislative experience hopefully. I mean,

00:49:45.678 --> 00:49:51.583
- he seemed to think that they're out there or they've got these people, which might help the onboarding

00:49:51.583 --> 00:49:57.086
- because I'm already familiar with, you know, they've been working in a council office somewhere

00:49:58.018 --> 00:50:07.325
- they should sort of know the ropes a little bit and then have an attorney on retainer or something that

00:50:07.325 --> 00:50:16.901
- we could have to get. Or I think even better, as Isabel just said, I think getting a law firm on retainer.

00:50:16.901 --> 00:50:22.718
- Yeah. Right. And then so then the question becomes, what are the

00:50:23.010 --> 00:50:29.417
- ways that we want to engage attorneys so that when I continue having these discussions, I mean, what

00:50:29.417 --> 00:50:36.014
- are the high leverage points that you want attorney input for? If we don't have something that's really

00:50:36.014 --> 00:50:42.167
- critical coming from the administration, I mean, critical in the sense that we're controversial,

00:50:42.167 --> 00:50:48.638
- I should say, then they could probably write an amendment filled out of the legislation that's coming

00:50:48.638 --> 00:50:52.190
- at us, and we could have that reviewed by the attorney.

00:50:52.578 --> 00:51:00.397
- This has been for our attorney that it comes from our G scheme. Oh, okay. The legislation to us,

00:51:00.397 --> 00:51:08.860
- the staff, they send it to us. We send it to the attorney. They say, can you sign off on this, you know,

00:51:08.860 --> 00:51:17.001
- with the legislative body? Is there any questions that we should be looking at here? Or is this all,

00:51:17.001 --> 00:51:19.742
- you know, forward with, you know,

00:51:20.962 --> 00:51:30.365
- Yeah, give the perspective of our point of view. Yeah. And that would probably save them time, obviously,

00:51:30.365 --> 00:51:39.502
- and they can review it and look at the local state statute or local code or whatever and give us their

00:51:39.502 --> 00:51:48.638
- opinion on that. I mean, writing legislation. I mean, if I can really think we should stop holding it,

00:51:48.638 --> 00:51:50.590
- then I have some that

00:51:51.170 --> 00:51:58.769
- I could use a lawyer to help me write. Sure. I would just say I'm going to be judicious about bringing

00:51:58.769 --> 00:52:06.146
- anything forward, I think, just in the sense that I'm hoping that we have an attorney on staff in a

00:52:06.146 --> 00:52:14.040
- couple months, few months. But I'm not going to, if you feel you need to move on things. I've been telling

00:52:14.040 --> 00:52:20.606
- myself to wait for ever since Stephen left. Do you have things that you want to move on?

00:52:21.186 --> 00:52:29.783
- I mean, I'm more focused on the process right now, but I think that everyone who wants to write legislation

00:52:29.783 --> 00:52:37.743
- should be. Yes, I have things I want to write. I think there's a little bit of a double-edged sword

00:52:37.743 --> 00:52:46.100
- here. No, it's not really a double-edged sword. That's a mischaracterization. If we're saying that we're

00:52:46.100 --> 00:52:50.558
- willing to wait, then we don't need that person at all.

00:52:51.778 --> 00:52:58.148
- if we're just going to take in things that the administration already has planned, as an example. So

00:52:58.148 --> 00:53:04.581
- I think that we should build to a functioning body to our fullest extent. And I don't think that it's

00:53:04.581 --> 00:53:11.266
- appropriate for the people who elected us, for us to be like, I'm sorry, we're not doing anything because

00:53:11.266 --> 00:53:17.257
- our lawyer's not here. I think that we should hire a lawyer and get going with our work. Yeah.

00:53:17.257 --> 00:53:20.158
- Yes and no. It's a matter of personal choice.

00:53:20.322 --> 00:53:28.539
- I've got things hanging out there I can wait on. But I'm not going to diss anybody wanting to move on

00:53:28.539 --> 00:53:36.675
- it. I'm just curious who does. Isabel says she'd like to, you do. Matt has something that's going to

00:53:36.675 --> 00:53:45.214
- be. I think Kate does. We have the entire Title II overall. For example. So we've got a number of people.

00:53:45.378 --> 00:53:52.749
- Okay. I'm just trying to- But I'll say this. Matt has something that's on the agenda for this coming

00:53:52.749 --> 00:54:00.119
- meeting. I think there's the other side of it, which is to what extent are you happy to get feedback

00:54:00.119 --> 00:54:07.636
- from city legal on the basic review of things. For me, for example, I have never had council attorneys

00:54:07.636 --> 00:54:13.182
- write legislation. When I write the legislation, I give it to them and say,

00:54:13.346 --> 00:54:19.486
- Thoughts. Right. And so, so I'm interested in, you know, if, if, but if we're, if it so depends where

00:54:19.486 --> 00:54:25.866
- we're at in the value chain. Right. And so, so if you, if, if what we think is actually, we need somebody

00:54:25.866 --> 00:54:32.006
- who's going to be. You know, I'll give the idea to, and they can write the legislation type of thing.

00:54:32.006 --> 00:54:34.654
- I think that's a different engagement than.

00:54:34.754 --> 00:54:42.652
- I bring you sort of a draft and you help me finish it versus I give you something that's roughly final

00:54:42.652 --> 00:54:50.549
- and you give me opinion on it or something like that, right? Things that I may have coming up are more

00:54:50.549 --> 00:54:58.447
- like, we have to work with city legal and our own attorney to determine how best to put this into law.

00:54:58.447 --> 00:55:04.734
- Right, right, right. Well, one other thing about the legal versus administrative,

00:55:04.898 --> 00:55:12.971
- Work I want to kind of jump up higher level. There's really this is spring break. There's 1 more regular

00:55:12.971 --> 00:55:20.889
- session before April starts. Then there's April made. Yes. And so then you have the recess. So, if you

00:55:20.889 --> 00:55:28.962
- think about it in that kind of. Time frame, there's 2 months, 2 and a half months. It are crucial. Quick

00:55:28.962 --> 00:55:31.422
- staff, if quick staff receives.

00:55:32.194 --> 00:55:38.141
- fully vetted and what I mean by that is you all draft legislation or it comes from the administration,

00:55:38.141 --> 00:55:43.741
- your lawyer, because it's a disservice for counsel to not have their own attorney in my opinion,

00:55:43.741 --> 00:55:49.861
- my personal, if it's fully vetted by your attorney and given to counsel staff, or I'm sorry, clerk staff,

00:55:49.861 --> 00:55:55.750
- we can distribute the packet. We can do that administrative work and we can still schedule many, many

00:55:55.750 --> 00:56:00.542
- meetings as we do. Thank you. Yeah. Thank you. So that may alleviate somewhat like

00:56:01.698 --> 00:56:08.687
- maybe use your need for the legal stuff more than for the administrative stuff in this interim period.

00:56:08.687 --> 00:56:15.812
- You need someone like immediately, but there's help that we can offer. Thank you. And then also, I mean,

00:56:15.812 --> 00:56:22.666
- to me, I mean, I've said it, I mean, I'm a devolutionist, but like I do think that this, it's really

00:56:22.666 --> 00:56:29.452
- one of the silver linings here is that we're getting to see, like test all of these types of things

00:56:29.452 --> 00:56:30.334
- here, right?

00:56:30.530 --> 00:56:37.274
- So I think that that's, I thank you for saying that. As long as we do not have to make any legal decisions.

00:56:37.274 --> 00:56:43.581
- Exactly. I think speaking on Rick Bolden's behalf, that's kind of an emotional part. We should never

00:56:43.581 --> 00:56:49.888
- ever offer a legal opinion to TWA, maybe parliamentary rules, yes. But if we get a fully vetted, and

00:56:49.888 --> 00:56:56.570
- not just the memo is given to your retained law firm, but all of the materials, they are fully accessible.

00:56:56.570 --> 00:57:00.254
- Then we can easily do the distribution of those materials.

00:57:00.418 --> 00:57:07.358
- post them, do everything that's needed. And I think that that would alleviate the administrative side.

00:57:07.358 --> 00:57:14.162
- And that can be cashed out a lot more. Well, and the accessibility, is that something Aria could do?

00:57:14.162 --> 00:57:21.102
- Yeah, and we have an app for that as well. So once things come in, you can run it through the app that

00:57:21.102 --> 00:57:27.503
- tells you whether there's any issues with it. Oh, that's nice. Yeah. The tricky part is... Oh,

00:57:27.503 --> 00:57:29.726
- thank you. The tricky part is...

00:57:30.914 --> 00:57:40.862
- third party materials and the way it's, I'll just leave it at that. Third party materials, thematics,

00:57:40.862 --> 00:57:50.713
- that sort of stuff has been tricky for us. So what are our two fellows and Aria doing now and who is

00:57:50.713 --> 00:57:53.054
- keeping an eye on them?

00:57:53.442 --> 00:58:00.356
- their Friday meetings at 3.30 to hopefully be able to steer them in the correct direction. So, and we've

00:58:00.356 --> 00:58:07.073
- also met with, yeah, if I may, yeah, we've also met with them a couple of times individually and then

00:58:07.073 --> 00:58:13.921
- in the scheduling meetings. So there's kind of some skeletal structure, but also we've worked with Aria

00:58:13.921 --> 00:58:20.769
- in terms of accessibility things. I don't think that really there's any problems internally. With that,

00:58:20.769 --> 00:58:22.942
- it's materials received and then

00:58:24.002 --> 00:58:31.488
- I believe it is, it's CAPS, Jack Hopkins, and yeah, I'll turn it over to you because that work is divided

00:58:31.488 --> 00:58:38.691
- up. Yeah, so right now, so they divided those three. And the third thing is Manning council meetings,

00:58:38.691 --> 00:58:45.895
- right? So there's some sessions on council, but we also had another idea about that at the scheduling

00:58:45.895 --> 00:58:53.310
- meeting, but we're about to get into heavy Jack Hopkins time. So that's happening now. Which of them is?

00:58:53.538 --> 00:59:01.223
- I think it's Michael. I think it's Michael. I haven't written them. I can send you all a note on what

00:59:01.223 --> 00:59:08.832
- they all are doing and stuff. Friday is Monday. Okay, great. It'll be you this Friday. I don't think

00:59:08.832 --> 00:59:16.517
- so. Okay, I don't think so either. We might join you if that's all right. Yeah, please. That would be

00:59:16.517 --> 00:59:22.846
- great if you could. Yeah. We don't need an attorney for Jack. No, I don't think so.

00:59:23.330 --> 00:59:31.346
- Not at this point, just someone who's willing to do a lot of labor. Do we know who's staffing the camp's

00:59:31.346 --> 00:59:39.209
- meeting on Thursday? If it's happening. It's this Thursday. We don't know. I don't understand. I don't

00:59:39.209 --> 00:59:46.920
- have visibility on that. So just before I forget this, so I just want to clear. So an attorney would

00:59:46.920 --> 00:59:52.798
- be ideal. And Sophia, thanks for the offer too, for the administrative part.

00:59:53.858 --> 01:00:01.904
- So we need an attorney to evaluate legislation that's coming from the administration, advise us, answer

01:00:01.904 --> 01:00:08.944
- questions that we might have, be on service for legislative questions during the meetings,

01:00:08.944 --> 01:00:17.223
- probably be, certainly be available for any modifications of legislation by any, if people have reasonable

01:00:17.223 --> 01:00:22.174
- conditions or they have any amendments, then that person could,

01:00:22.306 --> 01:00:30.442
- draft that. And then there's sort of the higher level things, which is drafting legislation, which to

01:00:30.442 --> 01:00:39.057
- me would be an added expense. But if people feel it's necessary, because I don't know what they're charging

01:00:39.057 --> 01:00:47.113
- in terms of per hour, charging per hour. So am I gathering that correctly? And then we have maybe, I

01:00:47.113 --> 01:00:50.942
- don't know, a dozen meetings before our recess.

01:00:51.234 --> 01:00:57.585
- Something on that order? Yeah, roughly. And then we've got a breather and hopefully by then, you know,

01:00:57.585 --> 01:01:03.752
- we've got an add out, we've got people applying and maybe even evaluating candidates at that point.

01:01:03.752 --> 01:01:10.041
- So we're in pretty good shape then. It's busier than we think though because of admissions. So CAHPS,

01:01:10.041 --> 01:01:16.269
- Jack Hopkins, PS Lin, I believe is coming up at some point in the council process. All the committee

01:01:16.269 --> 01:01:18.366
- meetings, fiscal committee meets,

01:01:18.498 --> 01:01:26.491
- bi-weekly, monthly, and certain business hours. So clerk staff can always be there and give us the memo.

01:01:26.491 --> 01:01:34.256
- But I think we are in good shape, or you are in good shape, but it's still very urgent in my opinion.

01:01:34.256 --> 01:01:42.097
- And if I can continue, I think it's also hugely important to use a recruiting company. Yeah, I do too.

01:01:42.097 --> 01:01:47.806
- And my biggest concerns was not having good candidates. Yeah, I agree. OK.

01:01:47.938 --> 01:01:55.106
- I'd be willing to put the ad out right away. We've already got drafted. It's my opinion, but. We haven't

01:01:55.106 --> 01:02:02.069
- agreed on. Well, in our last meeting, a couple of people proposed just putting the ad out, but that's

01:02:02.069 --> 01:02:08.964
- yet to be decided, I think, by the council. Well, I do think that we should review the most recently

01:02:08.964 --> 01:02:12.446
- updated job description for that council attorney.

01:02:12.866 --> 01:02:22.251
- Yeah, do we have access to that? Just share it with you all. But real quick, before I forget this, when's

01:02:22.251 --> 01:02:31.281
- the next council meeting we can make a decision? The 25th. The 25th to make a decision at the council

01:02:31.281 --> 01:02:41.374
- meeting to get an administrator. I think that the argument now at the table is rather that we shouldn't use that.

01:02:41.570 --> 01:02:47.916
- Just just think about getting a, an attorney and that we should use them for high leverage things because

01:02:47.916 --> 01:02:54.263
- the, I think that was the proposal made here. So as long as an attorney, and you can do all the remaining

01:02:54.263 --> 01:03:00.370
- administration until until our research regular session. It's not regular special sessions because we

01:03:00.370 --> 01:03:05.758
- also have to correct those things. But committee meetings will continue as normal. So my.

01:03:06.306 --> 01:03:12.488
- thought is, I believe Michael is still available. But one other thing I was going to mention is that

01:03:12.488 --> 01:03:18.608
- it might behoove you all to see if ITS would volunteer. I have asked that and it's inconsistent. So

01:03:18.608 --> 01:03:24.729
- I think the, and yes, Ari and Michael have rearranged some things so that one or one, they're going

01:03:24.729 --> 01:03:30.910
- to like one be there and then the other take over. So I found Michael is going to start and then Ari

01:03:30.910 --> 01:03:32.318
- is going to take over.

01:03:32.482 --> 01:03:38.156
- Brown are concerned about whether you know if they have 20 hours and we have a long meeting. I mean,

01:03:38.156 --> 01:03:43.886
- that is an awful lot of their time. But something for us to consider. I think I think that so that we

01:03:43.886 --> 01:03:49.504
- can move to the job description. I think that the the things that we that will move the things that

01:03:49.504 --> 01:03:51.358
- will move to the entire council.

01:03:51.458 --> 01:03:58.541
- about on Wednesday is approval for us to engage with, and ideally me so that we don't have to all like

01:03:58.541 --> 01:04:05.692
- do this again, like so that I can engage with third party companies on trying to think about, you know,

01:04:05.692 --> 01:04:12.844
- some iteration of retain hire plus temp hires. And so we actually have the ability to move forward with

01:04:12.844 --> 01:04:17.726
- one of those decisions. And so would that include perhaps the separate

01:04:17.858 --> 01:04:24.366
- Legal contract, right? I think so. Yeah, I think we've talked about exactly. I think that we, and so

01:04:24.366 --> 01:04:31.002
- we then as a committee can continue to think about what is the iteration of this will bring, you know,

01:04:31.002 --> 01:04:37.446
- but, but, but basically number five in the, in the initial charge. Exactly. Exactly. Exactly. I was

01:04:37.446 --> 01:04:41.054
- the other day playing around with the idea of maybe if.

01:04:41.794 --> 01:04:48.236
- ITS added a part-time position for someone who would be able to man the meetings and ensure accessibility

01:04:48.236 --> 01:04:54.496
- for documents and that kind of thing. I just want to put that out there. I don't dream about it. Yeah,

01:04:54.496 --> 01:05:00.877
- and I think the issue is just a person who was like for it. The issue is that they can staff short time.

01:05:00.877 --> 01:05:07.198
- They're happy to do it. It's just they can't all that's not in their current, you know, scheme of work.

01:05:07.330 --> 01:05:12.238
- Regular exactly. Exactly. So, you know, if you're, we're, we're having a meeting that goes till 11 or

01:05:12.238 --> 01:05:17.195
- something and you know, that's, you just took lots of hours from ITS. I think the idea of getting some

01:05:17.195 --> 01:05:18.494
- part time staff, you know,

01:05:18.786 --> 01:05:24.979
- Again, something like that all works. I think that we have the tools available to do all of this. It's

01:05:24.979 --> 01:05:31.413
- not just a question about what's the right combination of them, but I think we have enough to move forward

01:05:31.413 --> 01:05:37.486
- with that. So I'll write a memo as well to be in the packet for this next week so that we can report

01:05:37.486 --> 01:05:43.979
- out and have a brief discussion and hopefully get the charge approved. Awesome. Awesome, okay. And granted,

01:05:43.979 --> 01:05:47.166
- I'll say all this to say that at the end of the day,

01:05:47.426 --> 01:05:54.860
- I could have just said this is our charge because that is actually the authority that I was supposed

01:05:54.860 --> 01:06:02.810
- to exercise. I didn't. So hopefully everybody will support it because we should stay true to our processes,

01:06:02.810 --> 01:06:10.318
- but we need to just, we need to make some progress here. So, okay, so strike the administrator on the

01:06:10.318 --> 01:06:15.102
- 25th, we're gonna ask the council at large to whether we should,

01:06:15.554 --> 01:06:20.982
- have a law firm over time. What are the things that says on part five, do you have that open still,

01:06:20.982 --> 01:06:26.627
- but yes. So originally written, we want to be authorized to identify and contract and coordination with

01:06:26.627 --> 01:06:32.218
- appropriate city processes with external, temporary legal counsel is necessary to ensure uninterrupted

01:06:32.218 --> 01:06:37.864
- functioning of the council office and overseeing and supervise the work of council. Okay, that's, we're

01:06:37.864 --> 01:06:43.292
- already doing that, but. So this one did specify legal, so maybe we have to add administrative. Add

01:06:43.292 --> 01:06:45.246
- legal and administrative, yep. Yep.

01:06:45.474 --> 01:06:51.643
- Yeah, someone. Yeah. And then I think, I think the four of us can discuss what the best, you know, what

01:06:51.643 --> 01:06:57.635
- the best and what, you know, we can all can bring here five options where we move forward with that.

01:06:57.635 --> 01:07:03.804
- Yeah. Okay. Excellent. Does he want to be a co-host to share the job description? I don't have it open,

01:07:03.804 --> 01:07:09.914
- but I'm not on the Zoom, but yeah, I can chill and give a second. Perhaps now would be a good time for

01:07:09.914 --> 01:07:15.134
- public comment. Yeah, let's, let's, let's have public comment and then, and then we'll,

01:07:15.330 --> 01:07:27.540
- We can move from what we comment to looking at the job description. There's a public right there. Would

01:07:27.540 --> 01:07:39.985
- you like to comment? I have no comment. Thank you for being here, Ms. Rose. Anybody online? Would anybody

01:07:39.985 --> 01:07:44.094
- like to make a comment? All right.

01:07:49.314 --> 01:08:02.887
- Okay, so let's move on then. I'll join the Zoom meeting here. I have a hard stop at 6.30. Yes, I think

01:08:02.887 --> 01:08:18.174
- we all do. Okay. To blood sugar. Oh, sorry. Sorry, guys. There you go. Yeah, you want that? Okay. Glucose molecule.

01:08:19.554 --> 01:08:47.070
- Thank you. I'll just show my screen here. Thank you. Massachusetts.

01:08:50.946 --> 01:09:01.184
- Shouldn't mean something different. Massachusetts. Massachusetts. Should we go into business together?

01:09:01.184 --> 01:09:11.125
- I have a shoe in my eye. Allow Zoom workspace to share your screen. Yes, please. It is sharing your

01:09:11.125 --> 01:09:14.206
- screen. Yes. Sorry. It's okay.

01:09:21.538 --> 01:09:30.889
- I'm allowed to allow my computer to share my screen. OK. Do you want to? Yeah, I'm around it. Or put

01:09:30.889 --> 01:09:40.796
- it right in the chat, and then I can pull it out from there. Why do we not have administrative privileges?

01:09:40.796 --> 01:09:46.814
- It makes it safer so you don't download some virus or something.

01:09:47.138 --> 01:09:56.827
- I think you might be the third person. If those are sitting in computers, we might need to help. Yeah,

01:09:56.827 --> 01:10:06.328
- that's a bad admin. Did it disappear? No, it's hard to click the screen share. I think it opened up,

01:10:06.328 --> 01:10:12.254
- and then you just have to share your screen, then click on it.

01:10:16.386 --> 01:10:25.034
- Do you think you may have to sign it? No, there it is. OK, so I tried to reflect all of the comments

01:10:25.034 --> 01:10:33.940
- that have been made so far. Main thing, the thing that's maybe a highlighter question mark here is that

01:10:33.940 --> 01:10:42.845
- I was trying to highlight the fact that this person serves as the director of the Common Council Office

01:10:42.845 --> 01:10:46.270
- and so elevated most of the tasks to be

01:10:46.466 --> 01:10:54.796
- Thank you. Elevated emotional task to highlight the supervisory nature, the fact that this person owns

01:10:54.796 --> 01:11:03.125
- certain processes, et cetera. Other than that, I mean, so other than this, this is me being editorial,

01:11:03.125 --> 01:11:11.293
- but other than that, the vast majority of things I tried to do here. I can read it out loud if you'd

01:11:11.293 --> 01:11:14.366
- like. I have an overarching question.

01:11:14.850 --> 01:11:25.582
- When we talked about this, when was it? February 25th special session. Did we come to an agreement to

01:11:25.582 --> 01:11:36.314
- keep the chief administration and chief attorney duties under the same? I think the agreement that we

01:11:36.314 --> 01:11:42.942
- came to was that we are going to hire some type of an attorney

01:11:43.042 --> 01:11:50.323
- And that then thereafter we can change the other two things as we see fit, but that the responsibility

01:11:50.323 --> 01:11:57.321
- was that the call was get a, oh, you weren't, you weren't, I think you weren't at the meeting for,

01:11:57.321 --> 01:12:04.461
- for one, like the once in like eight years that you've missed the meeting, by the way. Yeah. I mean,

01:12:04.461 --> 01:12:07.006
- the, the broad sense was, you know,

01:12:07.202 --> 01:12:14.697
- All these questions about whether we do a clerk into this that they said they they want to just have

01:12:14.697 --> 01:12:22.266
- a habit that an attorney as is. Which meeting was that I'm sorry it was just on Wednesday. Wednesday.

01:12:22.266 --> 01:12:30.206
- Oh. Okay. That was the do it. Do you do you remember that when they've been sitting as well. Yeah, I mean.

01:12:30.370 --> 01:12:38.785
- All right. I watched the discussion section, the deliberation, but I didn't watch. Yes, we have a special

01:12:38.785 --> 01:12:47.199
- meeting. Yeah. Okay, sense. All right. Basically, the position was keep things as are, but we can revisit

01:12:47.199 --> 01:12:55.138
- this conversation once we hire an attorney, was essentially where everybody decided, not everybody,

01:12:55.138 --> 01:12:59.742
- but the majority of people landed. Was that a close vote?

01:12:59.906 --> 01:13:11.176
- Yes, yes, yes, I wish I wish. I didn't really vote, but that was the vibe. You know, I think one take

01:13:11.176 --> 01:13:22.224
- on was the attorney once hired could evaluate what administration administrative duties needs to be

01:13:22.224 --> 01:13:23.550
- farmed out.

01:13:23.810 --> 01:13:30.547
- And what I and so what I've done what I've done here is about to reflect that is try to give a little

01:13:30.547 --> 01:13:37.416
- bit broader of a bucket in which these things exist so so there's a little bit more, you know, catching

01:13:37.416 --> 01:13:42.238
- all here but also showing that this is a more senior position so okay so

01:13:42.594 --> 01:13:48.413
- Maybe cheekily I've named a chief attorney to the common council and director of the common council

01:13:48.413 --> 01:13:54.522
- office. In terms of the summary serves as the principal legal advisor to the common council and provides

01:13:54.522 --> 01:14:00.515
- executive oversight of council administration operations, ensuring effective governance continuity and

01:14:00.515 --> 01:14:06.509
- the smooth functioning of the council office. One of the things that I was trying to capture that came

01:14:06.509 --> 01:14:12.560
- up in multiple conversations is the notion that this person should, if we hire well, this person should

01:14:12.560 --> 01:14:20.857
- For example, if we work with RH and we do the retained hire, that this person should outlive, you know,

01:14:20.857 --> 01:14:29.075
- you know, I mean, I mean, Sydney might might do a Dave Rollo and be on here until she's, you know, for

01:14:29.075 --> 01:14:30.910
- 30 years or something.

01:14:31.298 --> 01:14:38.312
- But the idea, but the idea though is that you know this person needs to actually be in charge of making

01:14:38.312 --> 01:14:44.382
- sure that there's some continuity in the office etc right and so I tried to capture that.

01:14:44.482 --> 01:14:50.072
- JavaScript is illustrative only. It's not a comprehensive listing of all job functions. This is just

01:14:50.072 --> 01:14:55.717
- necessary boilerplate. It advises common counsel regarding federal, state, and local laws anticipated

01:14:55.717 --> 01:15:01.418
- or threatened litigation, potential liability, and risk in various legal circumstances and situations.

01:15:01.418 --> 01:15:07.229
- It reviews all legislation before the common counsel to ensure that the counsel remains within its legal

01:15:07.229 --> 01:15:07.838
- authority.

01:15:08.386 --> 01:15:13.809
- And that the legislation complies with applicable law and then I added, and this is to this is to reflect

01:15:13.809 --> 01:15:18.976
- and I think a point that Dave you made multiple times that I really strongly share. Making sure that

01:15:18.976 --> 01:15:24.092
- this advice that you're advising the Council to this appropriately reflects Council's direction and

01:15:24.092 --> 01:15:29.054
- policy in there. I don't just give us a memo that says this is what it's doing, but tell us what

01:15:29.186 --> 01:15:36.402
- what it is that advise us. You say, you guys want to do this? Well, this is how you would do said thing

01:15:36.402 --> 01:15:43.410
- or this is how I'm going to contradict what you're trying to do. Assist the council in reviewing the

01:15:43.410 --> 01:15:50.488
- proposed city budget for legal procedural. This may be a slightly different paragraph. I can't adjust

01:15:50.488 --> 01:15:57.565
- it here. Yes? Go ahead. Appropriately reflects council direction and policy intent. I'm not sure what

01:15:57.565 --> 01:15:58.398
- that means.

01:15:58.562 --> 01:16:09.147
- I can understand that when it's a council initiated piece of legislation. These two council members

01:16:09.147 --> 01:16:19.838
- want to do this. Make sure we do that. But how does it apply to the majority of our legislation that

01:16:19.838 --> 01:16:28.094
- comes from the mayor? If we receive a piece of legislation, let's say the PD,

01:16:28.802 --> 01:16:35.385
- Right? There's an element of advice, which is these are the possible actions that you can take. The

01:16:35.385 --> 01:16:42.166
- part that you also want your lawyer, the reason why they're there, your lawyer, is to tell you if what

01:16:42.166 --> 01:16:48.816
- you're trying to achieve is X, then you might want to do Y, right? Like there's actual advice. Yeah,

01:16:48.816 --> 01:16:55.596
- but you're saying that the legislation complies with ethical law and appropriately affects, oh, you're

01:16:55.596 --> 01:16:57.374
- thinking of amendments to,

01:16:58.402 --> 01:17:05.555
- No, I'm just saying that the person uses so that the action here is reviews. And so they're reviewing

01:17:05.555 --> 01:17:12.567
- all of the legislation and maybe it sure isn't the right word then. So let's say instead of ensure,

01:17:12.567 --> 01:17:19.719
- you know, ensure the council remains within the legal and, and, and that the legislation applies with

01:17:19.719 --> 01:17:26.942
- applicable law. And then how would I just add a separate thing? Advises, something like that. Advises.

01:17:27.106 --> 01:17:38.550
- council on whether legislation appropriately reflects council direction and policy intent. Which could

01:17:38.550 --> 01:17:49.883
- be different policy intent for four council members than for the other five. Correct. And a good memo

01:17:49.883 --> 01:17:51.550
- would do that.

01:17:51.778 --> 01:17:58.822
- would say, would say, if what you're trying to do is this, this is the action that you should take.

01:17:58.822 --> 01:18:05.725
- Okay. Yeah. How about advise as council members? Yeah. Okay. All right. Thank you. Yeah. Perfect.

01:18:05.725 --> 01:18:12.909
- Thank you. Thank you for highlighting that. So, so before we move on, so essentially you're reviewing

01:18:12.909 --> 01:18:20.446
- the city budget, but I mean, the role of this chief attorney is also to create our own, create our budget.

01:18:21.250 --> 01:18:27.788
- Right? Yep. So is it there? Um, say if I roll up city development for the city, we oversees necessary,

01:18:27.788 --> 01:18:34.135
- uh, good. So we should add site took that out because this one with the, before it said, assist the

01:18:34.135 --> 01:18:37.118
- council in reviewing the proposed city budget.

01:18:37.186 --> 01:18:43.235
- and farms council member Nelson. Yeah, it's further down. Yeah. Overseas the development submission.

01:18:43.235 --> 01:18:49.285
- Yeah, fine. I'm really sorry. So assist the council in reviewing the proposed city budget for legal,

01:18:49.285 --> 01:18:55.274
- procedural, and institutional implication, keeps council members informed of significant changes in

01:18:55.274 --> 01:19:01.383
- local, state, and federal law and legislative developments affecting the city and the council's work,

01:19:01.383 --> 01:19:06.654
- which is a repeat of above, isn't it? Not really. Sorry? Because it's about the budget.

01:19:07.010 --> 01:19:14.314
- Overseas and as necessary contributes to the drafting of ordinances, resolutions, contracts, and other

01:19:14.314 --> 01:19:21.547
- legal documents for action by the common council, including conducting or directing legal research as

01:19:21.547 --> 01:19:28.639
- assigned by the council. Here, I'm highlighting the fact that this is, again, to your points, Dave,

01:19:28.639 --> 01:19:36.510
- at the meeting on Wednesday about that this person has people reporting to them that they can direct. Perfect.

01:19:36.930 --> 01:19:43.094
- oversees the preparation and distribution of legal documents, legislation, agenda. So this is just changing

01:19:43.094 --> 01:19:48.859
- a little bit. Before, this basically said prepares and distributes legal documents. I think to Clerk

01:19:48.859 --> 01:19:54.795
- McDowell's point that what we rather want is that this person is making sure that this has gone through

01:19:54.795 --> 01:20:00.960
- the proper legal review and then that they're passing it on to the clerk's office. That's what you actually

01:20:00.960 --> 01:20:06.896
- want to happen. And so then the clerk is doing the preparation and distribution of the legal documents.

01:20:06.896 --> 01:20:14.478
- agendas, et cetera, right? And ensures that council meetings are conducted in accordance with applicable

01:20:14.478 --> 01:20:21.988
- state and local laws. So thank ODL, but also in our case, Robert's great rules, including public notice

01:20:21.988 --> 01:20:29.353
- requirements. What about federal law, like the accessibility? For example, yeah, sure. Applicable, so

01:20:29.353 --> 01:20:33.758
- I should just say applicable. Oops, I can't change it there.

01:20:43.010 --> 01:20:52.864
- including public notice requirements, attends, I'll say, and accessibility, just to be clear. Attends

01:20:52.864 --> 01:21:03.202
- council meetings, advises, yes? Do you want it to be public notice and accessibility requirements? Because

01:21:03.202 --> 01:21:12.766
- they're both relevant. Perfect. Attends council meetings. So you can delete the first requirement.

01:21:12.994 --> 01:21:21.627
- Oh, it says they're quite sorry. Thank you. Um, attends council meetings, advises on legal and procedural

01:21:21.627 --> 01:21:29.934
- matters as required and supports the effective conduct of, you know, effective as a problematic word,

01:21:29.934 --> 01:21:38.404
- but, um, uh, something. The something need that last clause. Now, which one communicates and meets with

01:21:38.404 --> 01:21:39.870
- city departments.

01:21:40.578 --> 01:21:47.041
- and supports the effective conduct of meetings and coordination with councils. Yeah, I mean, it's saying

01:21:47.041 --> 01:21:53.688
- make sure that meetings happen, but I think you're right. We can't just remove it. Attends council meetings

01:21:53.688 --> 01:21:57.566
- and advices on legal and procedural matters as required. Yeah.

01:22:11.746 --> 01:22:19.918
- communicates and meets with city departments and other stakeholders as needed to resolve issues, facilitate

01:22:19.918 --> 01:22:27.862
- legislative work, and support council operations, conducts legal research, and prepares court, I should,

01:22:27.862 --> 01:22:35.504
- how about, conducts, well, I think that's fine, conducts legal research and prepares, yeah, exactly,

01:22:35.504 --> 01:22:41.406
- conducts and or supervises, how about supervises and when necessary conducts,

01:22:43.106 --> 01:22:52.358
- Yeah, we're just going to say when necessary because it's not a normally. I'm other conducts legal research

01:22:52.358 --> 01:23:01.267
- and prepares court cases and prepares court cases and represents the council and litigation and various

01:23:01.267 --> 01:23:09.918
- legal proceedings. Represents the common council on city committees. That's not quite accurate. City

01:23:09.918 --> 01:23:12.574
- committee. Yeah, that's right.

01:23:12.674 --> 01:23:20.377
- Um, represents. So we originally, it said represents the council on various city committees. But I think

01:23:20.377 --> 01:23:27.713
- it should say represents the council at city city committee commissions, right? Commissions, maybe.

01:23:27.713 --> 01:23:35.489
- To say here that they staff the committee meetings. That they, they may go to committee committee boards,

01:23:35.489 --> 01:23:42.238
- commissions, those type of meetings on behalf of council. They ever do that? Well, they go.

01:23:42.946 --> 01:23:49.402
- when we go, they go, well, you wrote before, what was the other thing before, it was represents the

01:23:49.402 --> 01:23:55.857
- council on various city and serves on city collective bargaining team. Yeah, I don't think that was

01:23:55.857 --> 01:24:02.571
- right to begin with. They don't represent the common council on city committees or missions. I've never

01:24:02.571 --> 01:24:09.284
- seen a time where a council member has not, or where a council attorney has gone in the side of council

01:24:09.284 --> 01:24:12.254
- members. Yeah. Even in collective bargaining.

01:24:12.482 --> 01:24:19.284
- Yeah. Okay. So do we have? They've never gotten really. Okay. But the person could. Yeah. The person

01:24:19.284 --> 01:24:26.288
- could do this, no? I don't understand. I mean, we could say we'd like to send Lisa to the, for example,

01:24:26.288 --> 01:24:33.090
- the- A lot of things, but I wouldn't put it in the job description as a call it out. I mean, there's

01:24:33.090 --> 01:24:38.814
- always other duties as a sign, but I wouldn't call it out. It sounds like, you know,

01:24:39.458 --> 01:24:45.601
- Here's another thing of the 29 things that I have to do for this job. And it really, I just don't see

01:24:45.601 --> 01:24:51.683
- any point in putting it in because I think it's sorry. Another way to look at this though is that it

01:24:51.683 --> 01:24:57.766
- highlights the fact that this is a public facing job. And, and, and so again, if part of the goal is

01:24:57.766 --> 01:24:59.934
- to elevate the position and make it

01:25:00.034 --> 01:25:07.072
- pay as we think it should and all of those type of things, that by saying that on occasion, this person

01:25:07.072 --> 01:25:13.907
- can represent the council when the council so desires. We say, not to vote or something, we want you

01:25:13.907 --> 01:25:20.810
- to go and watch the negotiations with the firing police office and report back to us. Well, I believe

01:25:20.810 --> 01:25:27.713
- the collective bargaining in there, but it's just the other city committees. Do we have in a separate

01:25:27.713 --> 01:25:30.014
- paragraph that the staff meetings

01:25:30.146 --> 01:25:46.320
- Council committees. That might be better than represents staff. How about staffs? Staffs to call my

01:25:46.320 --> 01:25:59.582
- council? How about insurers that insures adequate staffing at meetings at council

01:25:59.810 --> 01:26:09.167
- Council committee meetings. The committee meetings serves on the city collective bargaining team directed

01:26:09.167 --> 01:26:18.347
- by the council. That is that, okay. Represents the council at public meetings as requested and responds

01:26:18.347 --> 01:26:27.616
- or ensures appropriate response to citizens and media inquiry concerning council business. Can we change

01:26:27.616 --> 01:26:29.470
- citizen to resident?

01:26:29.570 --> 01:26:40.005
- Yeah, thanks. Good point. Again, the goal of this paragraph was trying to capture the fact that there's

01:26:40.005 --> 01:26:50.941
- a public-facing element in this, that this isn't a private job. Overseas processes for receiving, referring,

01:26:50.941 --> 01:26:56.158
- tracking, and following up on constituent concerns.

01:26:56.386 --> 01:27:03.410
- To help ensure that matters raised with the counselor directed appropriately and address in a timely

01:27:03.410 --> 01:27:07.582
- manner. That's more than what the staff has ever done. Yes.

01:27:07.650 --> 01:27:13.968
- which I think is super important because we said before, it refers constituent complaints to the appropriate

01:27:13.968 --> 01:27:20.286
- department. If their job is, I forwarded your e-mail, I think we actually want them to think about processes

01:27:20.286 --> 01:27:26.082
- by which we receive and engage with the public generally. I think it follows naturally from there's

01:27:26.082 --> 01:27:32.226
- some public facing element and we want to make sure that you're aware that all of us have a public facing

01:27:32.226 --> 01:27:37.616
- element and you are part of our face. If you're embarrassing, we're embarrassed. Vice versa.

01:27:37.616 --> 01:27:46.799
- Like, I guess, like, a minute. Do you, is there a chance this committee is going to meet again before

01:27:46.799 --> 01:27:56.163
- the 25th? To finish looking at this, if so, I would recommend doing scheduling next. Oh, yes. Same time

01:27:56.163 --> 01:27:59.134
- state of the city. No, it's not.

01:27:59.394 --> 01:28:06.004
- Next Tuesday. Oh, I'm sorry. I was on the wrong week. There is the council committee. So until five

01:28:06.004 --> 01:28:12.813
- 30 council process, maybe I could do five 30 to six 30, but I have to be going five, six, but the next

01:28:12.813 --> 01:28:19.622
- Tuesday, next Tuesday, 24th, between what? Wait, so you could only five hours. No, I said I could five

01:28:19.622 --> 01:28:26.431
- 30, six 30. Yes. Does that work? I'm good. And you all have access to this. So, so take a, take a look

01:28:26.431 --> 01:28:28.414
- through it. Um, and then, um,

01:28:28.674 --> 01:28:34.198
- Yeah. And just ideally not all at the same time, but if you have, um, if you, if you can comment, if

01:28:34.198 --> 01:28:39.722
- you have any other terms. My comments so far is this is good. Okay. And even if you just go down and

01:28:39.722 --> 01:28:45.410
- say, you know, thank you for doing it. And then, and then we can, we can make sure that we're all happy

01:28:45.410 --> 01:28:50.934
- with it at our next meeting and then we'll put it in the, in the agenda for staff is available then.

01:28:50.934 --> 01:28:56.512
- Oh, sorry. That was the most important question. Sorry. I took that for granted. Cause you, you asked

01:28:56.512 --> 01:28:57.278
- the question.

01:28:57.986 --> 01:29:04.895
- March 23rd. Thank you. Importantly, are you available because you are a member of this committee.

01:29:04.895 --> 01:29:12.016
- You are. Honorary. Okay. Awesome. You're honorary too. Okay. I'm sorry that we didn't get additional

01:29:12.016 --> 01:29:19.418
- time for public comment here, but we will be meeting to finalize this conversation on Tuesday. Any other

01:29:19.418 --> 01:29:26.398
- things to close out? Just to ask and then it's going to be presented to the council on March 25th.

01:29:26.690 --> 01:29:33.217
- Yes, that's correct. And then again, hopefully, you know, if they if they watch this later, thanking

01:29:33.217 --> 01:29:40.131
- Robert Taft, Robert R.H. for for the presentation. I think I think it I think it does give us some clarity

01:29:40.131 --> 01:29:46.658
- on like some directions we can go on. So yeah, I think I think that was helpful. I suppose Monday at

01:29:46.658 --> 01:29:53.120
- five is out of the question, just to give our colleagues time to. You all can meet you all can meet

01:29:53.120 --> 01:29:56.286
- with me. I can't do that without you. All right.

01:29:56.386 --> 01:29:59.454
- Thank you, this meeting is a nurse.