WEBVTT 00:00:00.162 --> 00:00:11.102 - So to order, I am present. Who else is present? Council Member Siggins-Zurek, also present. Wonderful. 00:00:11.102 --> 00:00:20.874 - Thank you for being present. You're present. I'm present, but I'm not. It's Dr. Conchmouth, 00:00:20.874 --> 00:00:28.734 - District 1. Present? Present. Yes. Can you present? I'm here. She's here. 00:00:28.930 --> 00:00:45.534 - Also, where I'm sure if they are present or not, but that's fine. 00:00:45.730 --> 00:00:53.505 - All right, well, I have wondered if you're wondering about the commentaries of why we have to also say 00:00:53.505 --> 00:01:01.128 - that we're physically good. Anyway, but so today, too. I am you suck and I am here. And hopefully at 00:01:01.128 --> 00:01:06.110 - some point we'll be joined by a counselor rather than Dave Bravo. 00:01:06.594 --> 00:01:15.014 - We have two agenda points. The thing that we planned to talk about, and thank you all for being here 00:01:15.014 --> 00:01:24.018 - for this purpose, is we wanted to talk about the administrative needs of the council, particularly post-May 00:01:24.018 --> 00:01:29.854 - 7th or whenever you become pumpkins. So thinking about that question, 00:01:30.050 --> 00:01:37.591 - And that overlaps with the questions that our clerks sent around the wonderful sort of statement of 00:01:37.591 --> 00:01:45.132 - processes, which is something I think we can think about and talk about, thinking about the overlap 00:01:45.132 --> 00:01:53.502 - with the clerk's office. And then as we have time, we've finally got signed the documentation for Larry Allen, 00:01:53.570 --> 00:01:58.893 - We're just waiting for the mayor needs to sign a conflict of interest form. So that's the last thing 00:01:58.893 --> 00:02:04.164 - I have a call with her after this meeting so hopefully we can get that finalized and I suppose that 00:02:04.164 --> 00:02:09.118 - that means they'll be sort of starting tomorrow issue or something like that, which is great. 00:02:09.186 --> 00:02:14.885 - And so we should, what I'd like to talk about if we have time is to think about, I think we have a good 00:02:14.885 --> 00:02:20.474 - sense of the, you know, keep council running elements of that job and the framework of the, you know, 00:02:20.474 --> 00:02:25.954 - 15 to 20 hours a week. And we talk about the budget help and all of those things. But I think if we 00:02:25.954 --> 00:02:31.762 - have time, it would be really nice for us also to think about some things that we'd like to, particularly 00:02:31.762 --> 00:02:33.406 - because we got the very, very 00:02:33.474 --> 00:02:39.848 - himself is to think of some things that we might charge this position with. And so thinking about, for 00:02:39.848 --> 00:02:42.014 - example, whether it would be worth 00:02:42.242 --> 00:02:47.139 - as a deliverable saying that we'd like some input on how to improve the processes for this position 00:02:47.139 --> 00:02:52.232 - for the person who fills it in and thinking about some handover documentation or things of that nature. 00:02:52.232 --> 00:02:57.129 - So I'm seeing that as a thought. So when we have time, we can, we can maybe just start a process of 00:02:57.129 --> 00:03:01.831 - brainstorming that we can bring to the broader council over the next few days. And then we say, 00:03:01.831 --> 00:03:06.238 - so with that, let's go to, or any other things you'd like to talk about while we're here. 00:03:06.338 --> 00:03:13.333 - Well, I'll just add to that a little bit, because it might also be helpful, especially since Larry has 00:03:13.333 --> 00:03:20.395 - a lot of experience doing budget, it might be helpful for him to work on some materials that might help 00:03:20.395 --> 00:03:27.457 - us comprehend and process the budget and the sort of amount of expenses that will be coming up shortly. 00:03:27.457 --> 00:03:32.958 - Any other things that we'd like to add to the agenda other than those two items? 00:03:33.634 --> 00:03:40.471 - So you're talking about the council attorney position in terms of the workspace, and then your administrative 00:03:40.471 --> 00:03:47.059 - duties. Yes, but other way around. Yeah, administrative duties, particularly with the pumpkinizing that's 00:03:47.059 --> 00:03:53.523 - in the future. And then vis-a-vis also clerk. So how are we taking care of administration? Can you talk 00:03:53.523 --> 00:03:59.863 - about the attorney first, then the administration, because that will actually direct some things that 00:03:59.863 --> 00:04:02.846 - we can talk about from the clerk's perspective. 00:04:03.010 --> 00:04:12.607 - I have no objection to that. Any objections to that? No? Okay, so let's do that then. So yeah, so my 00:04:12.607 --> 00:04:22.964 - prompt really is this, is that if insofar as we have 20 hours a week of attorney support and we've continued 00:04:22.964 --> 00:04:31.326 - to retain, as we talked about last week, the external counsel as well. That's 15 hours. 00:04:31.682 --> 00:04:37.586 - If it's going to be 15 to 20 so 15 is like the base time that he can do up to 20 hours triggers anything 00:04:37.586 --> 00:04:43.378 - so yeah so so we have a little bit a little bit extra which is which is also part of me thinking about 00:04:43.378 --> 00:04:48.158 - this which is, you know, I think that there will be weeks where the things you know. 00:04:48.290 --> 00:04:54.739 - prep for meetings, particularly if we have a thing that would require a lot of legal research or many 00:04:54.739 --> 00:05:01.189 - counsel questions, or if we have new legislation. I know that many of us are thinking about different 00:05:01.189 --> 00:05:07.828 - things that we're just waiting to have a lawyer to be able to introduce. I can imagine there'll be weeks 00:05:07.828 --> 00:05:14.151 - where that time gets eaten up fairly quickly. Or we have long meetings and that time gets eaten up. 00:05:14.151 --> 00:05:17.502 - But in the assumption that there's some excess time, 00:05:17.922 --> 00:05:25.625 - what would you want this person to do? Because part of the agreement is that we basically are just paying 00:05:25.625 --> 00:05:33.327 - him flat, like he's gonna be mindful of his time and reporting his time, et cetera, but you know, there's 00:05:33.327 --> 00:05:41.030 - like, he's gonna do 15 hours a week, so, and up to 12. So what do we want to use that time for if there's 00:05:41.030 --> 00:05:47.134 - additional things that we might need to use the role of? Well, I would like to ask, 00:05:47.298 --> 00:05:58.308 - I'm sorry, can you repeat that? Whether the clerk's office will continue to put together the council 00:05:58.308 --> 00:06:09.427 - patents with also our council president doing a lot of that work. Will that process continue or would 00:06:09.427 --> 00:06:15.422 - the clerk's office need to divest itself of that work? 00:06:15.778 --> 00:06:22.689 - we're going to end up talking about everything kind of in a big jumble. It's okay. I think part of the 00:06:22.689 --> 00:06:29.533 - concern that I had moving into this space was looking at what your plan was for your office structure 00:06:29.533 --> 00:06:36.377 - overall, because that does dictate what the clerk's office actually does and how compensation will be 00:06:36.377 --> 00:06:41.342 - shifted to the clerk's office and or what responsibilities going forward. 00:06:41.506 --> 00:06:48.601 - what we've already seen over the last few months is a bit of creep in terms of what things were handling. 00:06:48.601 --> 00:06:55.562 - And this is also after having agreed with your previous staff members that we would help them out while 00:06:55.562 --> 00:07:02.323 - they were in a transition period. So the answer is it depends in large part on kind of what you guys 00:07:02.323 --> 00:07:08.414 - want to do moving forward. And I feel like a terrible jerk in saying it in those ways, but 00:07:08.674 --> 00:07:15.929 - for the reason that we were very careful to just write an April guide for the end of your pumpkin period. 00:07:15.929 --> 00:07:23.184 - I'm so sorry, you guys. I know, it's really just what it is. It's fine. It's fine. They seem to remember. 00:07:23.184 --> 00:07:30.097 - It's terrible. I'm gonna make you like, well, put on your costumes before you go. Anyway, so I think 00:07:30.097 --> 00:07:37.079 - that's one of the things. And honestly, the work that you will have to do goes far beyond the similar 00:07:37.079 --> 00:07:38.174 - in the package. 00:07:38.946 --> 00:07:47.369 - So that's the other question, which is, you have a whole host of administrative duties that are traditionally 00:07:47.369 --> 00:07:55.102 - handled by your staff. Who's going to do that? And if you don't have a plan for that, because that's 00:07:55.102 --> 00:08:02.759 - time alone, as far as we can piece together, based on previous staff members who've done that work, 00:08:02.759 --> 00:08:07.966 - that's over 80 hours worth of work. So what do you want to work on? 00:08:08.738 --> 00:08:14.433 - No, for a week. For averaging out the times that we spend on busy times, for example, Jack Hopkins, 00:08:14.433 --> 00:08:20.129 - right, at Hopkins season, except a lot of times during recess where you're not spending, obviously, 00:08:20.129 --> 00:08:26.052 - any time on packets. So it's taking up, on average, throughout the year, you might, if you're spending, 00:08:26.052 --> 00:08:32.032 - you know, 40 hours total on Jack Hopkins, because, you know, for eight weeks, you're spending five hours 00:08:32.032 --> 00:08:36.190 - with them. Honestly, it's more, I don't even really work down, but it's, 00:08:36.578 --> 00:08:43.006 - Significant and it's on the very low edge of things. I've had to stay no more than like four hours. 00:08:43.006 --> 00:08:49.498 - So most of them are like 15 minutes just because it's an error on the outside. You broke it down for 00:08:49.498 --> 00:08:55.926 - reading, you broke it down through different categories. So looking at questions of communications, 00:08:55.926 --> 00:09:02.418 - finances, budget, caps, memorandum, minutes, training, onboarding, packet materials, which is a good 00:09:02.418 --> 00:09:05.246 - chunk of time, meetings for during reading. 00:09:05.570 --> 00:09:14.045 - You do our notes and memorandum. For caps. For caps. Oh, for caps. Okay. Research, legislative work, 00:09:14.045 --> 00:09:22.520 - attorney's support, committees, constituent meetings, accessibility. So all of those things come up. 00:09:22.520 --> 00:09:30.995 - Constituent meetings? So can we talk about- We do a lot of your setup, but putting it on the website 00:09:30.995 --> 00:09:35.358 - is some of that other stuff that has to be checked. 00:09:35.618 --> 00:09:43.168 - And again, not all council members and both the same level of work at the end of the year. I'm not going 00:09:43.168 --> 00:09:50.359 - to be disrespectful when I say that. No, absolutely. So that we sort of structure that, because the 00:09:50.359 --> 00:09:57.406 - impact of it, understood, but then it was like, so now the question is sort of sorting, you know, 00:09:57.570 --> 00:10:04.453 - sorting these things. And I think that there's two questions. There's a horizon question, which is, 00:10:04.453 --> 00:10:11.818 - what are the things that make sense for the clerks to do just anyways? And there's an overlapping question 00:10:11.818 --> 00:10:18.976 - of, does that have implications for pay and salary? That's a different conversation. But we're actually 00:10:18.976 --> 00:10:22.142 - an important one. But at the first basis, the 00:10:22.274 --> 00:10:27.790 - You know, there's the horizon question. So where are we trying to shift, which I think you also said 00:10:27.790 --> 00:10:33.360 - already, which is what are some of the things that we imagine our office being? But then there's also 00:10:33.360 --> 00:10:39.257 - then the questions that, okay, there are things like you talk about, like, okay, like posting for exigently 00:10:39.257 --> 00:10:44.882 - maybe or something like that for, you know, which can be at this type of task or at this type of task. 00:10:44.882 --> 00:10:50.398 - And so we could also think about certain controls around some of those things. So would it be useful 00:10:50.398 --> 00:10:51.326 - maybe to go over 00:10:51.778 --> 00:10:59.027 - Like, so I go over the list, like in a, like, sort of like systematic, like go over it one by one and 00:10:59.027 --> 00:11:06.347 - talk about each of these things. Like how, what's the best way of. Well, I think there's, the timeline 00:11:06.347 --> 00:11:13.525 - is important, right? So there's the immediate current situation that we're in. Yeah. And I mean, we, 00:11:13.525 --> 00:11:21.342 - as in all of, you know, council member, and I think that the next is May 1st comes, May 8th comes, then what? 00:11:21.730 --> 00:11:29.261 - That's timeline two. And then timeline three is what I think you're calling horizon, which is what actually 00:11:29.261 --> 00:11:36.304 - makes sense. And we have, I mean, I know I have lots of thoughts on what makes sense, because having 00:11:36.304 --> 00:11:43.348 - seen it in some institutional knowledge that's carried over for, I've been here now going from seven 00:11:43.348 --> 00:11:50.461 - years in November. So that's three councils, two administrations, many council staff. So I think that 00:11:50.461 --> 00:11:51.646 - there's lots of, 00:11:52.642 --> 00:12:01.487 - solutions and remedies that we could suggest because we're kind of the content experts on the preparation 00:12:01.487 --> 00:12:09.915 - and record keeping, retention schedule, all of those things that are statutory good, not the content 00:12:09.915 --> 00:12:19.011 - experts on like flexways or whatever it means. So that's why I break it up into the three distinct timelines 00:12:19.011 --> 00:12:21.598 - and then what that looks like. 00:12:22.178 --> 00:12:29.369 - venture to add that we're actually talking about, not three, maybe four, because the real dynamic is 00:12:29.369 --> 00:12:36.702 - we're going to be figuring on now, we're going to get May 7th, we're going to lose video and all staff 00:12:36.702 --> 00:12:44.534 - support. What is the plan for May 7th through council recess, through what, July 22nd? Because realistically, 00:12:44.534 --> 00:12:51.582 - you know, it's going to be completely solved and cured, in a general sense, not like your disease. 00:12:51.842 --> 00:12:58.689 - Or a cousin. Or a cousin. You know, you're not me too. But you are my cousin. So that's where I'm kind 00:12:58.689 --> 00:13:05.337 - of looking at and saying, hey, what is the plan moving forward? But again, I know I signed a broken 00:13:05.337 --> 00:13:12.185 - record. I don't want to get into the space where we continue to do this work. And it becomes expected, 00:13:12.185 --> 00:13:19.165 - especially looking at the way that we're seeing some of the downgrading and processors in our own spaces 00:13:19.165 --> 00:13:21.758 - and trying to keep everything working. 00:13:22.658 --> 00:13:36.222 - absolutely kind of. I want to make council. Did I say it? I want to make council great again. For example, 00:13:36.222 --> 00:13:49.532 - we have had city staff members already reaching out to us because they rightfully should not be reaching 00:13:49.532 --> 00:13:52.574 - out to even Aria who is 00:13:52.706 --> 00:13:59.067 - council staff versus a fellow, you know what I mean? Like there's clear distinctions that like right 00:13:59.067 --> 00:14:05.554 - now things are getting missed. And we're doing, it's working, but I think that the city staff is still 00:14:05.554 --> 00:14:11.915 - confused right for this time. I think when the fall rolls back around and we'll have the capacity to 00:14:11.915 --> 00:14:18.402 - do like the packets and everything, we were compiling them ahead of time. So I think it's kind of just 00:14:18.402 --> 00:14:22.622 - the short term that really needs to be addressed because once that 00:14:22.722 --> 00:14:28.231 - comes back around, I think a lot of the burdens being put on the clerk's office can sort of come back 00:14:28.231 --> 00:14:33.848 - to us, especially if there's gonna be two fellows still. Right. And then in addition, by then we should 00:14:33.848 --> 00:14:39.681 - have, I mean, at least one attorney for that, right? And I think that's great, but if they have a part-time 00:14:39.681 --> 00:14:45.191 - staffer who's their attorney, the supervision, putting things on, proving any timesheets or write-ups 00:14:45.191 --> 00:14:50.646 - that you need for staffing, those are things that you guys can't review. Yeah. And who's gonna do it 00:14:50.646 --> 00:14:52.158 - because it really shouldn't 00:14:53.186 --> 00:14:59.111 - Well, I can't. It's not my fault. But having a constant person and do all of that for an extended period 00:14:59.111 --> 00:15:04.810 - of time does not seem sustainable, plus you tend to lose muscle memory. Yeah. Yeah. Time goes on for 00:15:04.810 --> 00:15:10.565 - that sort of thing. OK. But then, so back to your initial list. If we were to put these into buckets, 00:15:10.565 --> 00:15:16.320 - and then I'd love to hear what you all think about the things that are you putting back. I'll be back 00:15:16.320 --> 00:15:21.342 - in the fall. Ari is the only one who's not back. Evan is also available over the summer. 00:15:22.018 --> 00:15:29.977 - In theory, yeah. In theory, and Michael is, right? Yeah, Michael's definitely a machine coming back. 00:15:29.977 --> 00:15:38.567 - I am not planning on being here physically, but we'll see. Right, TBD? TBD. Okay. Study abroad got canceled. 00:15:38.567 --> 00:15:46.763 - Oh, I'm sorry. I was going to Brazil. Oh, sorry. Got canceled on four months after this. Would you like 00:15:46.763 --> 00:15:51.806 - us to go on your set? Okay, so of the list that you brought up, 00:15:51.906 --> 00:15:58.543 - where do you sort of view each of these things? Both we have the sort of timeline horizon, but then 00:15:58.543 --> 00:16:05.446 - all the timeline, the few stages, but then there's also just the like type of functions, right? Because 00:16:05.446 --> 00:16:12.217 - things like Jeff Hopkins, one, it's a slightly improved process now. A lot of the time socket of that 00:16:12.217 --> 00:16:18.921 - has been taken away by digitizing some of the application elements and things like that. Courtney is 00:16:18.921 --> 00:16:21.310 - also doing more than, I don't know, 00:16:21.474 --> 00:16:30.298 - than what had been done in the past. But I'm interested in where would you put them in categories? There's 00:16:30.298 --> 00:16:38.709 - a very big difference between constituent meetings. That's not mission critical whether a constituent 00:16:38.709 --> 00:16:46.955 - meeting gets posted on the website versus that we make the Jack Hopkins process work and people get 00:16:46.955 --> 00:16:51.326 - their money. It's like they're two different things. 00:16:52.930 --> 00:16:59.238 - They are broken down. I would be happy to share some of the breakdown with you, which I think is more 00:16:59.238 --> 00:17:05.854 - helpful than me, if I'm looking through the work we did. But I guess I'm still coming back to the question 00:17:05.854 --> 00:17:12.038 - of if you have your attorney who's doing your 15 hours a week, and that's getting broken down where 00:17:12.038 --> 00:17:15.934 - every council member correct me or do whatever you want to do. 00:17:16.098 --> 00:17:23.640 - If every council member gets an hour with the attorney to go through their concerns or legal questions 00:17:23.640 --> 00:17:31.036 - and everything else, and the rest is just dedicated legal work, all that other stuff still has to be 00:17:31.036 --> 00:17:38.359 - done. Are you moving to a space where you want the first office to take over that role of being the 00:17:38.359 --> 00:17:44.510 - super chief staff slash administrator or whatever you want to call it in character? 00:17:44.674 --> 00:17:52.494 - remaining if it isn't really jam, council administrator, deputy clerk of council administration, this 00:17:52.494 --> 00:18:00.467 - smells better in the evening stuff than I am hoping she jumps in under the moment. I like the ones that 00:18:00.467 --> 00:18:08.671 - you came up with. Okay. Deputy clerk of council administration. That's good to me. But if that's something 00:18:08.671 --> 00:18:12.734 - that he wants to, that's cool. We can start actually 00:18:12.962 --> 00:18:20.119 - planning for our default position tends to be, what are we doing in 50 years in the office? So building 00:18:20.119 --> 00:18:27.414 - for that, so we can have replicable processes as an office makes sense to me. But if you're really aiming 00:18:27.414 --> 00:18:34.502 - toward rebuilding your current structure, in that case, I would say, we're going to back away and then 00:18:34.502 --> 00:18:41.246 - it's all working out. Does that make that a lot longer than it needs to be from the meeting time? 00:18:42.818 --> 00:18:50.235 - But I mean, I think the problem is that it seems to me the understanding among majority council members 00:18:50.235 --> 00:18:57.510 - was once we get an apparent hire, that person is going to look at the structure of the office and the 00:18:57.510 --> 00:19:04.713 - work done and have input into what happened. So it's impossible, even though we won't need the help, 00:19:04.713 --> 00:19:11.774 - at least through the end of the summer. I don't think the three of us committee members can permit 00:19:12.354 --> 00:19:23.344 - I think that's a great point. Let's put an action on the table and see and react to it. One way that 00:19:23.344 --> 00:19:33.790 - we can address this is that we can hire, for example, if Michael, I'm talking to Michael later, 00:19:34.082 --> 00:19:42.055 - this week about this question of being available in summer, so we could hire Michael in Ari's position 00:19:42.055 --> 00:19:50.183 - after Ari goes off to become a lawyer, right? Is that the thoughts on, and giving Michael all this stuff 00:19:50.183 --> 00:19:57.924 - to do, right? Is that, reactions to that? Is he graduating? No, he's just here all summer. Oh, just 00:19:57.924 --> 00:20:00.478 - giving it to him for the summer. 00:20:02.562 --> 00:20:09.342 - Is he available for full-time? Definitely full-time. Do we know who's available for full-time? No. Okay. 00:20:09.342 --> 00:20:15.864 - He said he was available for more than what the current fellowship is. We're going to elaborate more 00:20:15.864 --> 00:20:22.321 - on that. I think it would have to be 29 hours, right? Because otherwise it becomes a different job. 00:20:22.321 --> 00:20:29.424 - I think there are like 14. I'm 29 hours. Because after acting 29, you have to get the legal health insurance. 00:20:29.424 --> 00:20:31.038 - Yeah. I don't have that. 00:20:32.258 --> 00:20:39.640 - So why is that a barrier when we have money in our budget? Yeah, and so that's what I'm asking. Is that 00:20:39.640 --> 00:20:46.951 - the best solution? If we need a full-time person, let's get a full-time person. So that's the question 00:20:46.951 --> 00:20:54.404 - on the table, right? So one reaction, yes. You have more options than just Michael. That would be great. 00:20:54.404 --> 00:21:01.502 - I'm not trying to come through on him. But you also have a past researcher who just passed the bar. 00:21:02.082 --> 00:21:09.517 - and got their work visa so they could actually work with a council. I think I'm meeting with Kristen 00:21:09.517 --> 00:21:17.321 - on a Friday so I can talk to her. So you have other options. And I think that's a good sort of discussion 00:21:17.321 --> 00:21:24.094 - about your evening council prep and stuff like that on Wednesdays. I would prioritize that. 00:21:24.578 --> 00:21:30.467 - not just in the summer, but into the fall. If you're trying to prioritize where you have work and where 00:21:30.467 --> 00:21:36.242 - you don't, you can do it personally, but for me, I hire Mary, I hire Christine, I have Michael do the 00:21:36.242 --> 00:21:41.961 - meetings, and we talk to the clerk staff about filming gaps that you have there. That's what I would 00:21:41.961 --> 00:21:48.076 - do, but I am one person in front of the clerk's office, and I know you guys have your other considerations. 00:21:48.076 --> 00:21:54.078 - That seems reasonable to me. I'll tell you my other consideration, and then, I mean, I'm being open here, 00:21:54.754 --> 00:22:03.421 - on my theory of change, which is, and I've said it from the beginning, which is, and I think Isabel 00:22:03.421 --> 00:22:12.435 - and I have both said something along these lines that in the long run, it is better. Let me say it this 00:22:12.435 --> 00:22:20.062 - way. It is better for the clerk to be more integrated into the things that council best 00:22:20.194 --> 00:22:28.388 - I think it is. And I think that there are a lot of positive institutional outcomes to the clerks being 00:22:28.388 --> 00:22:36.582 - allowed, being able, being powered to do many of the things that we are discussing. I think that's one 00:22:36.582 --> 00:22:43.582 - of the things. And I think that there are a plethora of institutional benefits to that. 00:22:43.874 --> 00:22:54.340 - One of which is that, just being frank, I think that it's a vehicle through which you could increase, 00:22:54.340 --> 00:23:04.806 - you could arguably, justifiably, however else you want to say it, increase clerk pay, particularly of 00:23:04.806 --> 00:23:07.166 - these types of clerks. 00:23:07.522 --> 00:23:15.190 - of the chief ones while in possibly saving money. I actually think that there's a model in which you 00:23:15.190 --> 00:23:22.934 - can shift some of these costs that we currently put on overtime, that we currently put on tech staff, 00:23:22.934 --> 00:23:30.602 - that we end up bloating in the council budget that would perhaps make more sense passing to a clerk. 00:23:30.602 --> 00:23:35.006 - It then also gives us more flexibility in terms of how we 00:23:35.170 --> 00:23:41.367 - Use council and how we organize the council staff and what I mean by that not flexibility actually latitude, 00:23:41.367 --> 00:23:47.053 - because I think that at the moment and all the conversations we're having about well we're going to 00:23:47.053 --> 00:23:52.795 - hire an attorney and that person can decide, we actually don't have a lot of degrees of freedom. If, 00:23:52.795 --> 00:23:54.046 - if already, you know, 00:23:54.146 --> 00:23:59.182 - 80% of their job is spoken for and you make packets and you do this and you show up to meetings, 00:23:59.182 --> 00:24:04.634 - you know, and I'm maybe over-generalizing the amount, but you see what I'm saying in terms of, you know, 00:24:04.634 --> 00:24:09.827 - we don't give a person a lot of breathing room. And I think that that's also the learning curve for 00:24:09.827 --> 00:24:15.123 - eligible people to be hired, which makes the job just really, really difficult. And so just to me, it 00:24:15.123 --> 00:24:18.238 - makes a lot of sense to devolve a lot of that to the clerk. 00:24:18.338 --> 00:24:23.837 - There's a side of me which says that I'd really like to use the silver lining of this moment to see 00:24:23.837 --> 00:24:29.610 - like, what does it look like for more things go to the clerk and secure the reports back on, okay, well, 00:24:29.610 --> 00:24:35.109 - yeah, this did result in us working more, this, you know, this stretches here and here and here are 00:24:35.109 --> 00:24:40.717 - the pain points. And then, right, so that we actually start seeing, I don't know how, when else we'll 00:24:40.717 --> 00:24:45.886 - be able to do that. So that's, I'm thinking out loud here, but just thinking about, you know, 00:24:46.434 --> 00:24:52.548 - just how this all worked. I also will note that I think that, you know, there's been, it was just really 00:24:52.548 --> 00:24:58.370 - unfortunate timing, right, when we lost our staff, because then you guys immediately went on break, 00:24:58.370 --> 00:25:04.368 - and then, you know, there's been bereavement, another of these, like there's just been like, you know, 00:25:04.368 --> 00:25:10.191 - totally unfortunate timing. However, I will note that the interface between clerk and our wonderful 00:25:10.191 --> 00:25:15.198 - staff, I think has been a really, really strong, and I think a really positive point. 00:25:15.426 --> 00:25:21.534 - correct me if you feel otherwise in front of them, please. The better that we knew how those processes 00:25:21.534 --> 00:25:27.701 - are working, like now, like we have somebody comes in the universe, we're like, wait, who's doing this? 00:25:27.701 --> 00:25:33.868 - And, you know, Oh, are you here? I didn't know you're here. Like, you know, like those types of things. 00:25:33.868 --> 00:25:40.510 - But I just think that that interface also feels a lot more natural than the interface of like counsel attorney, 00:25:40.642 --> 00:25:48.907 - I don't know, this is a lot more of a natural way to organize this side of the office than I think that 00:25:48.907 --> 00:25:56.855 - we have otherwise. So again, just thinking out loud about sort of a lot of the benefits here. Yeah, 00:25:56.855 --> 00:26:05.279 - I mean, I agree. I think that a lot of the administrative tasks, if we could move those to Clark's office 00:26:05.279 --> 00:26:10.206 - and providing sufficient staffing for that office to do that, 00:26:10.402 --> 00:26:19.212 - I think it makes sense. I think we would have to think about our fellows who are fellows for the council, 00:26:19.212 --> 00:26:28.023 - not for the clerk, and maybe should gain more experience in legislation since we're a legislative branch. 00:26:28.023 --> 00:26:36.335 - Yeah, that's a good point. And so take some of the administrative work maybe off of them. Maybe the 00:26:36.335 --> 00:26:40.158 - ideal fellow experience isn't learning how to 00:26:40.322 --> 00:26:50.823 - I actually will say like the title of my position is legislative policy research fellow right I feel 00:26:50.823 --> 00:26:54.046 - like you know candidly right I 00:26:54.434 --> 00:27:05.010 - I've done a little bit of that. I had to look up what a river was to determine whether the... Yes, exactly. 00:27:05.010 --> 00:27:15.195 - I just said it was any continuously flowing body on water. But yes, so I've done things here and there. 00:27:15.195 --> 00:27:18.622 - We can talk about this after this. 00:27:18.754 --> 00:27:25.322 - Enough of that, I think, in my position. So I think that was actually something I was going to talk 00:27:25.322 --> 00:27:31.891 - about before the end of the semester about the fall. But since that's being brought up now, I think 00:27:31.891 --> 00:27:38.524 - that is something that I'd like to use more of the bulk of my time on. I 100% agree. I would like to 00:27:38.524 --> 00:27:45.158 - use more of my time to write legislation. We want to use more of our time to maintain the records in 00:27:45.158 --> 00:27:46.078 - a proper way. 00:27:46.274 --> 00:27:52.598 - you know, future courts aren't inheriting boxes of rights, right? So I have a question for you. 00:27:52.598 --> 00:27:59.515 - And honestly, except from the fiscal committee, because we were talking about salaries around the state, 00:27:59.515 --> 00:28:06.235 - and I started looking at stuff today, I was looking at it there. And one of the things that they have 00:28:06.235 --> 00:28:13.020 - is they have the nine council in their council budget, they've got the nine council members, they have 00:28:13.020 --> 00:28:14.206 - a chief of staff, 00:28:14.786 --> 00:28:21.465 - Formerly something something like their legislative whatever I don't remember it, but then they have 00:28:21.465 --> 00:28:28.607 - three legislative phases. I talked to Susan up there. You talked to Susan? I think so. Yeah, she's amazing. 00:28:28.607 --> 00:28:35.286 - But which is similar to an idea that I think Councilmember Boland had at one point and somebody else 00:28:35.286 --> 00:28:40.510 - about dividing the work of three interns and putting it in an intern position. 00:28:40.642 --> 00:28:47.691 - And that way each council member has an intern that they can go to and say blah, blah, blah. And like 00:28:47.691 --> 00:28:54.809 - internship programs and fellows, and wondering whether or not they're actually differentiated in terms 00:28:54.809 --> 00:29:01.857 - of their workload, because you're not really supposed to use them for work of a regular staff person. 00:29:01.857 --> 00:29:06.142 - So to the question of legislative research, I mean, actually, 00:29:06.338 --> 00:29:12.003 - meeting with the students who are working for the city, whether they're getting credit, but getting 00:29:12.003 --> 00:29:17.838 - them the skills, the things they need to move forward in their education career, I think is enormously 00:29:17.838 --> 00:29:23.672 - important. But I also think that you don't want all these, I mean, this is such a reactive environment 00:29:23.672 --> 00:29:29.054 - because it's been like, we're like shoestring all the time, and so as a consequence, it's like 00:29:29.602 --> 00:29:35.352 - Hey, look at what a river is, is like, like, like, like you want, you want there to be a real long-term. 00:29:35.352 --> 00:29:41.321 - I found power of the benefit of actually having a supervisory position in place where somebody has function, 00:29:41.321 --> 00:29:46.359 - or has their ministry, or who's actually tracking their time appropriately and saying, Hey, 00:29:46.359 --> 00:29:51.890 - council member, you've already gotten your five hours of work out of this intern. So you're going to 00:29:51.890 --> 00:29:57.641 - need to have to wait. Yeah. The other thing, I mean, the other thing that I think a lot of us have were, 00:29:57.641 --> 00:29:58.462 - you know, the, 00:29:58.722 --> 00:30:05.164 - There's a time when our current, when our prior council attorney sent us all an email being like, 00:30:05.164 --> 00:30:11.737 - I can't do, I can't remember what it was, ABC, because I'm working on X, Y, and Z. And I think most 00:30:11.737 --> 00:30:18.245 - of us were like, oh, like unaware of what the whole, what the list was of X, Y, and Z. I was like, 00:30:18.245 --> 00:30:22.846 - even me, I'm like, okay, half of these things I've never heard about. 00:30:22.946 --> 00:30:30.007 - no idea why you're working on them. Like, I don't know the genesis of them, don't know what the output 00:30:30.007 --> 00:30:36.725 - of them is going to be, no idea what the timeline is. And so again, like it shows that, you know, 00:30:36.725 --> 00:30:44.197 - so much of, so we have a lot, a lot that we can do to improve the experience for everybody. And importantly, 00:30:44.197 --> 00:30:50.847 - for council members, right? I mean, as much as, you know, I've been thinking an awful lot about, 00:30:50.847 --> 00:30:52.766 - you know, about as much as, 00:30:52.866 --> 00:30:57.394 - Like as much as it's been, I think for most people, they don't realize that all the stuff that you all 00:30:57.394 --> 00:31:02.009 - are doing in the background, which is amazing. I think that's how it should be. Like in many ways, like, 00:31:02.009 --> 00:31:06.581 - like it's good for things that run so smoothly that people don't even realize. But it's like the things 00:31:06.581 --> 00:31:09.790 - that are making, like the reason why we're still talking about Hopewell. 00:31:09.922 --> 00:31:16.373 - by and large is because council members have been inhibited to do our own jobs. We're not even getting 00:31:16.373 --> 00:31:22.699 - answers to questions, which means that every meeting goes, you know what I'm saying? When it takes a 00:31:22.699 --> 00:31:29.149 - really long time to get that support, and I think that we saw that in the past, we just didn't realize 00:31:29.149 --> 00:31:34.974 - it as much. I think that the underlying structure is becoming a lot clearer around everyone. 00:31:35.138 --> 00:31:43.082 - So again, to your point about transitioning what these positions look like, I think that the answer 00:31:43.082 --> 00:31:51.662 - lies very heavily on what does more support from clerks look like. But I recognize that there's a two-prong 00:31:51.662 --> 00:31:59.845 - element to that that I think makes the conversation more difficult. One is the question that I already 00:31:59.845 --> 00:32:03.102 - put on the table, which is compensation. 00:32:04.002 --> 00:32:13.476 - What makes that challenging, though, is that there's also things that are in code that belong to the 00:32:13.476 --> 00:32:23.043 - clerk that we've taken as a counsel on as ourselves. So those, to me, exist in an interesting tension 00:32:23.043 --> 00:32:24.638 - where it's like, 00:32:24.962 --> 00:32:31.012 - local codes, local code primarily. So there's some very explicit things in Title II. I think there's 00:32:31.012 --> 00:32:37.302 - some arguments going to be made about state code, which is that there's implicit statements about what's 00:32:37.302 --> 00:32:43.652 - expected that the court would do. But I'm just saying there's things that are in our code. And so there's 00:32:43.652 --> 00:32:47.486 - this question of what's devolution versus what's increased role 00:32:47.778 --> 00:32:54.068 - But regardless, the baseline is current. So even if we're devolving all this stuff back to you, one 00:32:54.068 --> 00:33:00.359 - assumes that your pay is set currently based on your current workload. And so, you know, so as the, 00:33:00.359 --> 00:33:02.686 - and we have this weird dynamic where 00:33:02.850 --> 00:33:09.407 - the elected clerk gets to set the salaries for clerk staff, but council has to approve it. So that's 00:33:09.407 --> 00:33:16.094 - also a conversation that I think we need to figure out a way to have with our colleagues to figure out 00:33:16.094 --> 00:33:22.911 - really to get some, if we're doing some devolution, passing more things onto the clerk, I think we wanna 00:33:22.911 --> 00:33:29.663 - have a clear sense of what are those things that it's not this ad hoc arrangement, but it's really like 00:33:29.663 --> 00:33:31.870 - no clerks do packets or whatever, 00:33:32.194 --> 00:33:39.465 - of those things that are on the list. Like these are the things that belong to the clerk. And workflows 00:33:39.465 --> 00:33:46.456 - between the council staff and clerk staff. Yes, exactly. The council attorney has to have this done 00:33:46.456 --> 00:33:53.448 - by this day. Exactly. Exactly. And that's the opportunity that I think is not getting talked enough 00:33:53.448 --> 00:34:00.509 - about is the opportunity of improvements in the efficiencies. I mean, the clerk staff, we could make 00:34:00.509 --> 00:34:01.278 - everything 00:34:03.042 --> 00:34:10.635 - not perfect, they're pretty damn near, you know, and prove the processes. So legal would legal, but 00:34:10.635 --> 00:34:18.380 - your counsel attorneys would do the legal stuff. Project-based fellows and perhaps a legal researcher 00:34:18.380 --> 00:34:26.124 - or whatever, if there's a restructure, whatever that may be, but then the maintenance of the records, 00:34:26.124 --> 00:34:32.958 - which is a part function, is done properly and efficiently and done well. So for example, 00:34:34.562 --> 00:34:40.843 - You know, we've had what I call light agendas for the past recent regular sessions. So when you have 00:34:40.843 --> 00:34:47.123 - something that's going to be, you know, four items for first reading and resolutions, and then three 00:34:47.123 --> 00:34:53.528 - items for second readings, and then maybe something into, like, you have to have that legal final eyes 00:34:53.528 --> 00:34:59.809 - on it. And then our final eyes on it to compile and make sure that all those components are a puzzle 00:34:59.809 --> 00:35:04.286 - that is properly put together and then distributed, which we have that. 00:35:04.386 --> 00:35:13.540 - expertise on a variety of levels to the project management aspect of it. And current staff in particular 00:35:13.540 --> 00:35:22.607 - are a big group of nerds. And we've really underlined that in the past month. Yeah, totally. And again, 00:35:22.607 --> 00:35:31.587 - thank you so much for all of that. But OK, so that comes back to the question. So one proposal is keep 00:35:31.587 --> 00:35:33.854 - somebody like Michael on. 00:35:34.210 --> 00:35:42.724 - Try to bring back Christine as an example. Then you had one other element of it. And then continue to 00:35:42.724 --> 00:35:51.155 - do some of the things, right? Is that a useful proposal? Can I add something on that too? So I might 00:35:51.155 --> 00:35:59.670 - have heard that there's some hourly limits to Michael. Let's see him very specifically. So that could 00:35:59.670 --> 00:36:04.094 - be however that position gets re-labeled, let's say, 00:36:04.482 --> 00:36:11.703 - that position would be responsible for the meetings, which could be, you know, five hours, you know, 00:36:11.703 --> 00:36:19.139 - so it's out of 14 hours, then the rest of that time could be constituent meeting support or constituent 00:36:19.139 --> 00:36:26.288 - support generally. So there's inquiries that come to Chelsea at the front desk that we've been kind 00:36:26.288 --> 00:36:33.438 - of handling sometimes because the goal is to help the member of the public. So it's, that could be, 00:36:34.146 --> 00:36:39.483 - a way to really effectively improve the process that's currently happening. And if I can also say, I 00:36:39.483 --> 00:36:44.925 - think you all probably agree that there's room for way more improvement in outreach for residents. And 00:36:44.925 --> 00:36:50.368 - that's the thing you just can't, you not even can't do, you can't even think of, which was back in the 00:36:50.368 --> 00:36:55.916 - process. We've got all this other stuff that they're doing. Exactly. Not just the council website. Yeah. 00:36:55.916 --> 00:36:58.558 - I mean, that could, that needs improvement. Yeah. 00:37:00.002 --> 00:37:08.542 - And all these background things that have been continuously put off since I've been hired could be addressed 00:37:08.542 --> 00:37:16.534 - very systematically. Yeah. And, but good for like six councils down the road to continuously improve. 00:37:16.534 --> 00:37:24.918 - Like it's not about this current situation. This is a really silver opportunity to make everything better. 00:37:24.918 --> 00:37:27.582 - Yeah. From A to Z quite honestly. 00:37:27.970 --> 00:37:34.813 - So my proposal was that you hire Larry Allen, you look into hiring this team, you hire at least one 00:37:34.813 --> 00:37:41.862 - of your fellow family members to support and you negotiate with the books office for all other duties, 00:37:41.862 --> 00:37:48.979 - but you will have to make some changes in the way it's structured overall because there are things that 00:37:48.979 --> 00:37:50.142 - the books office 00:37:51.234 --> 00:37:57.885 - literally does not have permissions to do what the computer systems do. It's a minor thing, basically, 00:37:57.885 --> 00:38:03.761 - but you guys will have to talk about it. I know you can't make a lot of these decisions as 00:38:03.761 --> 00:38:10.670 - before, ultimately, but it may be worth setting aside that time to hash out the details in council meeting 00:38:10.670 --> 00:38:17.320 - and say, this is what we propose, and this is what we work best and wrong. It's not gonna be worth it. 00:38:17.320 --> 00:38:19.774 - There's some council members who like 00:38:20.098 --> 00:38:28.096 - one aspect or versus another, I know this, but honestly. I think that's a really great, really great 00:38:28.096 --> 00:38:36.647 - proposal. I mean, is your thought that, just out of curiosity, is your thought that we would hire Christine 00:38:36.647 --> 00:38:39.102 - back in her original position? 00:38:39.778 --> 00:38:45.658 - Well, at the time she was here, she was a temp legal researcher in part because she had her LLM, but 00:38:45.658 --> 00:38:51.713 - she hadn't actually... Well, she was temp. She didn't have the full temp job. Honestly, I know you have 00:38:51.713 --> 00:38:57.884 - the positions available to you, but you have two or three positions. You have a legal researcher position 00:38:57.884 --> 00:39:03.706 - that you guys really want to explore how to do it. So she just has the bar? Yep. The legal research 00:39:03.706 --> 00:39:09.470 - position does not require JB. No, no. It doesn't even require her. It's a focus on the law, right? 00:39:09.794 --> 00:39:17.211 - Right. So it's a workaround. Yeah, it's a workaround. But it would change the whole approach because 00:39:17.211 --> 00:39:24.629 - you would say, doing it that way, what you're talking about. Clear on what that way is. I think what 00:39:24.629 --> 00:39:32.120 - the clerk is suggesting is that as a not saying go and do this, obviously, because it's not something 00:39:32.120 --> 00:39:38.142 - we can just go and do, but it is saying hire this person as your deputy attorney. 00:39:38.498 --> 00:39:46.958 - keep Larry Allen as your part-time lead attorney while you hire a lead attorney, and then have Michael 00:39:46.958 --> 00:39:55.583 - as temp as your legal researcher. Well, I wonder if, we don't even know if Christine wants to come back. 00:39:55.583 --> 00:40:03.796 - Correct, right. I wonder if Christine would be willing to have a job that is called temporary until 00:40:03.796 --> 00:40:06.014 - we hire the lead attorney. 00:40:06.754 --> 00:40:13.471 - Yeah. Yeah. Well, she might. Yeah. But also, whoever we hire, she didn't, wasn't it a majority council 00:40:13.471 --> 00:40:20.188 - opinion that that person should be able to hire their deputies? Yeah, that's right. I mean, that would 00:40:20.188 --> 00:40:26.709 - be more of a temporary. Well, that would be a reason to be temporary. Yeah, that's what I'm saying. 00:40:26.709 --> 00:40:33.296 - Yeah. But she may not be interested in that. She has JD now. She could go out and get a good job and 00:40:33.296 --> 00:40:35.774 - have a job security about waiting for 00:40:35.938 --> 00:40:43.165 - I'm happy to talk to her when I see her on Friday. I mean, I think she was very confident. She was great 00:40:43.165 --> 00:40:50.186 - at onboarding me. She was very, very good at the work that she did and asked a lot of great questions 00:40:50.186 --> 00:40:57.138 - when she was first coming on. I mean, I know that's getting into the weeds and everything, but there 00:40:57.138 --> 00:41:04.090 - are lots of people who can play that role. They can advertise in that way. But I think the temporary 00:41:04.090 --> 00:41:05.054 - dynamic of it 00:41:05.666 --> 00:41:12.482 - especially when you're talking about people being able to choose their deputies isn't important because 00:41:12.482 --> 00:41:19.037 - you didn't have that in the last time. Sometimes that can bring its own issues. I know I like being 00:41:19.037 --> 00:41:25.591 - able to choose people. Yeah. I will also stand on Cook's side of that, especially working with Lisa 00:41:25.591 --> 00:41:32.210 - and anyone new, is that having, like, I can't imagine a counsel attorney necessarily wanting to come 00:41:32.210 --> 00:41:35.422 - with this new, highly specific, high-demand role 00:41:35.554 --> 00:41:42.278 - with no mental health system, no institution or anything. Yeah, that is another thought. And definitely 00:41:42.278 --> 00:41:49.196 - you can't hire at every return. Like that's a lot of legal aid. Yeah, we can. I mean, it is an interesting 00:41:49.196 --> 00:41:55.921 - thought in the sense that if you have a good candidate within, I mean, basically what you would suggest 00:41:55.921 --> 00:42:02.386 - this person do is apply for the lead attorney job and then we could go to counsel and say, well, if 00:42:02.386 --> 00:42:03.550 - somebody applied, 00:42:03.938 --> 00:42:09.606 - You don't have to be Christine, it could be anybody else, right? Who applies, we're like, look, this 00:42:09.606 --> 00:42:15.666 - is a great person. We don't think that they're the right person for the lead attorney role, but we actually 00:42:15.666 --> 00:42:21.502 - think they would be an excellent person for the seventh role. And so what we're asking is the authority 00:42:21.502 --> 00:42:27.282 - to hire this person as such. We can have that conversation without even having to post the other role, 00:42:27.282 --> 00:42:29.470 - I mean. Yeah, it's a big conversation. 00:42:31.810 --> 00:42:39.177 - We have 17 minutes left. What else do we have to talk about? In terms of actions, I think it would be 00:42:39.177 --> 00:42:46.761 - really helpful. I think this is an interesting way you're going to talk to Christina if she's interested 00:42:46.761 --> 00:42:54.056 - in any way of working. Does she have a job currently? Because if she's interested in a temporal, I'm 00:42:54.056 --> 00:42:55.934 - going to talk to Michael. 00:42:56.290 --> 00:43:03.734 - I'm going to talk to Michael and get us to the same sense about his availability in long term. What 00:43:03.734 --> 00:43:11.551 - would be very useful, I think, in two stages here. The list that you have, I think, would be very useful 00:43:11.551 --> 00:43:15.422 - to separate and star things that you think are like 00:43:15.746 --> 00:43:21.081 - make most sense with the things that you're like, these are the things that we're happy to own. These 00:43:21.081 --> 00:43:26.468 - are the things that make sense for us to own. These are the things that we want to own that would even 00:43:26.468 --> 00:43:29.502 - make our lives easier if we owned or something like that. 00:43:29.954 --> 00:43:35.064 - Yeah. Well, I mean, that's fine, but let's see, but it's important if that's the position, right? If 00:43:35.064 --> 00:43:39.719 - you're like, look, there's nothing that we want to do, then that changes the whole dynamic. 00:43:39.719 --> 00:43:44.930 - If the conversation is like, look, there's something we want to do, but there's a broader conversation 00:43:44.930 --> 00:43:49.534 - about structures and A and blah, blah, blah, that's a different conversation than actually 00:43:49.634 --> 00:43:54.786 - don't want to do any of this stuff, right? So, so I think like being really, really clear about the 00:43:54.786 --> 00:43:59.835 - things that you think naturally fit, because then we can have the conversation about, okay, like, 00:43:59.835 --> 00:44:05.193 - you know, both of the temporary and the long-term, what needs to be covered here? Does that make sense? 00:44:05.193 --> 00:44:10.345 - So, so- Why the other person needs to be covered? Exactly. Because, because that's the other thing, 00:44:10.345 --> 00:44:15.548 - because, because even as- We don't expect you to take things without adequate resources. Right. But, 00:44:15.548 --> 00:44:17.918 - but, but that's a tiered question. It's like, 00:44:18.050 --> 00:44:23.651 - It's like, what are the things that make sense to exist in the Kirk's office long-term? I think question 00:44:23.651 --> 00:44:29.146 - one. Question two, what are the things that you're happy to do now? The answer is already on the list, 00:44:29.146 --> 00:44:34.854 - all of these things. But then the question then is, what's the best approach to that? Is the best approach 00:44:34.854 --> 00:44:40.188 - that we go and hire a temporary person who their job is to do those things? Or is the best approach 00:44:40.188 --> 00:44:45.523 - that we figure out some type of a structural adjustment so that it works for you all of the current 00:44:45.523 --> 00:44:47.390 - existence now, just realistically, 00:44:47.554 --> 00:44:53.167 - I don't, there's only really one mechanism to doing the structural adjustment and that's outside of 00:44:53.167 --> 00:44:58.781 - our hands. Like we couldn't, like that would be, that would require the mayor to involve themselves 00:44:58.781 --> 00:45:04.674 - and do a bonus payment or something like that. Like the other mechanism is long-term pay changes, right? 00:45:04.674 --> 00:45:10.400 - Or something like that. So anyways, my point is that you all have to come to some understanding about 00:45:10.400 --> 00:45:16.350 - that so that we can, we can structurally start to have that conversation, right? And so we're looking at, 00:45:16.866 --> 00:45:23.130 - I wrote down May 6th. I don't know where I got that. May 7th? What's May 7th? I think it's May 2nd, 00:45:23.130 --> 00:45:29.144 - right? What do you all... May 1st, right? May 1st. May 1st. May 1st. May 1st. May 1st. May 1st. 00:45:29.144 --> 00:45:35.346 - May 1st. May 1st. May 1st. May 1st. May 1st. May 1st. May 1st. May 1st. May 1st. May 1st. May 1st. 00:45:35.346 --> 00:45:41.548 - May 1st. May 1st. May 1st. May 1st. May 1st. May 1st. May 1st. May 1st. May 1st. May 1st. May 1st. 00:45:41.548 --> 00:45:46.622 - May 1st. May 1st. May 1st. May 1st. May 1st. May 1st. May 1st. May 1st. May 1st. 00:45:46.754 --> 00:45:53.367 - on me first, like if you'll just throw up your hands and laugh, like what would we notice, right? Like 00:45:53.367 --> 00:46:00.044 - what are things that would stop happening is essentially the question. And you know, trying to get that 00:46:00.044 --> 00:46:06.721 - to as little as zero as possible. I mean, for like for Jack Hawkins, that was like the bulk of the work 00:46:06.721 --> 00:46:13.526 - these past couple of weeks I would say. And I'm trying to work with Courtney to like preemptively compare 00:46:13.526 --> 00:46:16.030 - materials and have stuff ready so that 00:46:16.194 --> 00:46:22.120 - At least you guys have like stock to use or go off of. So if there's any other, I guess, situations 00:46:22.120 --> 00:46:28.283 - like that, we could do the same thing. But once we talk to Michael, I mean, because we have the author, 00:46:28.283 --> 00:46:34.328 - we can hire Michael, like we have the authority to do that within the structure. Yeah. Right. And so, 00:46:34.328 --> 00:46:37.054 - so if that works, I think that's the natural. 00:46:37.186 --> 00:46:45.491 - thing is to have Michael take essentially Aria's job for the summer, and then you would all hand over 00:46:45.491 --> 00:46:53.063 - everything to Michael. How many hours? What's your job? 29. Is it minimum and maximum of 29, 00:46:53.063 --> 00:47:01.369 - or up to 29? It's just up to 29. Are contracts done for your job? You know what, I can tell you about 00:47:01.369 --> 00:47:02.590 - this tomorrow. 00:47:02.850 --> 00:47:09.779 - Yeah, I'm responding to ours. No workplace that we haven't made an allocation of anything like that 00:47:09.779 --> 00:47:16.777 - yet. Okay, so that's, I think, tasks in regards to this, yeah, for everyone. Great. So are we, like, 00:47:16.777 --> 00:47:23.982 - are we going to have another meeting of this committee to hear back on those tasks, or? I think we need 00:47:23.982 --> 00:47:31.050 - to, yes. Yeah. But in terms of the- So we can make sure it may work covered. Yeah. Michael has agreed 00:47:31.050 --> 00:47:32.574 - to- Exactly, exactly. 00:47:32.834 --> 00:47:40.976 - But now from the committee, are you all comfortable? If Michael is happy to work 29 hours, are you all 00:47:40.976 --> 00:47:49.119 - comfortable with me working through our process to move on that? Yes. Okay. I don't think we need one. 00:47:49.119 --> 00:47:57.182 - I'm just asking for consensus. Yeah, we've covered that multiple times just to make sure we're all on 00:47:57.182 --> 00:47:59.870 - the same page. It's finally done. 00:48:00.034 --> 00:48:18.976 - Okay. So the other question that I have for you all is, as we now bring Larry on board, are there certain 00:48:18.976 --> 00:48:26.302 - things in any excess time that Larry has 00:48:26.466 --> 00:48:36.478 - that we'd like to leverage and keeping in mind that it's a high salary, but what other things can we 00:48:36.478 --> 00:48:47.382 - use Larry to do? Are there things that we'd like to say, by the end of this time, we love offing? Conflicting 00:48:47.382 --> 00:48:54.718 - legal opinions on what council can and can't do legally. It would be nice 00:48:55.810 --> 00:49:01.909 - to have rarity flush and work that out, especially in regards to. But that feels like a little bit, 00:49:01.909 --> 00:49:08.070 - that feels like a little bit in the normal flow of work knowing. But I'm asking, and that's quite an 00:49:08.070 --> 00:49:14.291 - important point because we also probably should think about how do we want, because we didn't have an 00:49:14.291 --> 00:49:16.670 - answer to this when we were full-time. 00:49:17.058 --> 00:49:25.148 - How do we test it? That's within the normal scope of things. How do we even test with that? Do we say 00:49:25.148 --> 00:49:33.079 - spend time equally amongst council members? Do we want him to report each week on how he's spending 00:49:33.079 --> 00:49:37.758 - time? I don't quite understand what Sidney was getting at. 00:49:38.210 --> 00:49:55.651 - Like, there are things that we're not sure. Yeah. And I think we've got that answered. Are you talking 00:49:55.651 --> 00:50:07.166 - about like, whether we can be involved with title 15 as an athlete? 00:50:07.266 --> 00:50:13.851 - or, well, I'm more referring to what are our leverage points with regards to the budget process, but 00:50:13.851 --> 00:50:20.761 - there have been multiple times where Councilor Rice has completely come up with a different legal opinion 00:50:20.761 --> 00:50:27.281 - than existing precedent. I guess I'm just not rebelling some of those things. But even then, that's 00:50:27.281 --> 00:50:33.800 - something that fits in, which I think is a very important thing to talk about as well, which is how 00:50:33.800 --> 00:50:36.734 - do we even task a person who's part of time? 00:50:36.866 --> 00:50:43.610 - how we want to deal with, you know, so that's a very valid thing that we need a lawyer for. Well, and 00:50:43.610 --> 00:50:50.552 - then there's legislation. Some legislation is not urgent. Right. Some legislation may be urgent. I mean, 00:50:50.552 --> 00:50:57.297 - if we find out that FLOC is not a safeguards, if we don't press them or whatever, we're going to want 00:50:57.297 --> 00:51:03.710 - FLOC legislation. Right. And I think that there's also this question, though, of like, you know, 00:51:03.970 --> 00:51:10.731 - In the past, we would say, and I think that's every council member's decision, one may feel more or 00:51:10.731 --> 00:51:12.286 - less comfortable with. 00:51:12.450 --> 00:51:18.065 - putting something forward before you have a full legal opinion on a thing. I mean, usually from my point 00:51:18.065 --> 00:51:23.413 - of view, I'm like, you put a separate ability product on it because things may come up that you're, 00:51:23.413 --> 00:51:28.815 - it'll actually be put in that way. Great, okay. That's why we put a set response on it, right? Like, 00:51:28.815 --> 00:51:34.270 - I don't know, but I think others, and depending on the thing that you're working on, right? You might 00:51:34.270 --> 00:51:39.885 - want a lot of specialness. Exactly, exactly. So, you know, so, but I think that's a hard question still. 00:51:39.885 --> 00:51:42.078 - It's like, what is the right way to task 00:51:42.498 --> 00:51:47.708 - We don't know that with our full-time staff. So I'm just really worried about the part-time. And when 00:51:47.708 --> 00:51:52.509 - I look at the hours of our external council for the PUD, they were spending all time. I mean, 00:51:52.509 --> 00:51:57.668 - it was like, I spent two hours talking on the phone to council member Sunso. And I spent an hour and 00:51:57.668 --> 00:52:02.878 - a half doing research for council member Sunso. And they'd call me and just tell me all this. And I'm 00:52:02.878 --> 00:52:08.139 - sort of like, okay, great. I mean, that's what you should do because council members have equal access 00:52:08.139 --> 00:52:10.846 - to you. But if we did that forever with this person, 00:52:11.074 --> 00:52:18.046 - we would have spent lots and lots of money. I think it also depends on the person. Yes. Yes. I think 00:52:18.046 --> 00:52:25.018 - the previous attorney that we had tended to repeat themselves and go on and on. Yes. Yes. Yes. But I 00:52:25.018 --> 00:52:32.336 - actually mean our external person. I'm talking about the, right? And I just mean our external, the people 00:52:32.336 --> 00:52:35.166 - that we just contracted with for the PD. 00:52:35.234 --> 00:52:40.483 - Right. It exploded, but the amount of hours we thought it was going to be ended up being like three 00:52:40.483 --> 00:52:45.890 - times that much money. And it's like, that's okay. Yeah. That's also like why I send them home halfway 00:52:45.890 --> 00:52:51.296 - through the meal. I was like, I was like, okay, I was spending a lot of money. Please go home. There's 00:52:51.296 --> 00:52:56.703 - two of you here. Like, you know, so, so, but I, but I think like, so, so what's the best way I'm doing 00:52:56.703 --> 00:53:02.110 - this? Like how? Question. So is that contract done with that law firm? No, we're, we're retaining them 00:53:02.110 --> 00:53:03.422 - in the case that we need 00:53:03.746 --> 00:53:11.009 - a pinch hitter like that again. And so Larry's start date is when? I don't know. And so the mayor just 00:53:11.009 --> 00:53:18.201 - says that she doesn't have the form that I'm waiting for. So as soon as you know, if you could let us 00:53:18.201 --> 00:53:25.323 - know, because a lot of the new onboarding and training would probably come from us, from clerk staff 00:53:25.323 --> 00:53:32.798 - in the sense of, well, quite honestly, like just even basics of the accessibility stuff that's happening. 00:53:33.186 --> 00:53:42.112 - bringing them up to speed, I think that I'd be okay with doing some training. And the good thing is 00:53:42.112 --> 00:53:51.574 - that there's like that institutional knowledge that Larry has from, you know, having been a city attorney 00:53:51.574 --> 00:53:57.822 - and a deputy mayor. You don't have to do the long run. Yes. Yes. Yes. 00:53:57.922 --> 00:54:02.998 - Question, since there's five minutes left, do we want to look at the schedule? We should, yeah. 00:54:02.998 --> 00:54:08.444 - Thank you. Oh, and just, you know, with regard to the accessibility stuff, we still have some training 00:54:08.444 --> 00:54:14.207 - materials that I put together last semester. Excellent. Excellent. So that stuff can kind of get transferred 00:54:14.207 --> 00:54:19.811 - over. I can talk a little bit with that, but RITS, the program, has made updates to our Google Workspace. 00:54:19.811 --> 00:54:25.204 - So if something was drafted months and months ago, it will need to be redone. OK, I'll take a look at 00:54:25.204 --> 00:54:27.742 - a lot of the stuff that probably still applies. 00:54:27.874 --> 00:54:35.564 - I'll have to look and see what updates there are. Could you all by chance do Thursday the 23rd? That 00:54:35.564 --> 00:54:43.406 - is after the regular session. Is that okay? Yes, I can do that. What would thoughts be? So I was going 00:54:43.406 --> 00:54:51.173 - to ask, because we've changed now the cadence of our scheduling meeting, what would thoughts be about 00:54:51.173 --> 00:54:56.350 - doing it when we would have done scheduling meeting in the morning? 00:54:57.314 --> 00:55:10.543 - I can't do it that afternoon, but Sophia didn't hear a little 30. I can make it work, but. You might 00:55:10.543 --> 00:55:22.462 - have the most sunshiny, bright, good smelling version. Well, alternative than we could do. 00:55:24.162 --> 00:55:30.589 - So it potentially would be, let's say, nine o'clock Thursday, April 23rd. Yeah. What time? I might have 00:55:30.589 --> 00:55:37.016 - to join virtually, but I just think that might be a nicer time for everyone than doing it at nighttime. 00:55:37.016 --> 00:55:43.813 - I guess somebody should check with him. Yeah, I can check with him. He did say that Thursdays were difficult. 00:55:43.813 --> 00:55:48.510 - So did he say that? I think so. I thought he said Tuesday through Thursday. 00:55:48.898 --> 00:55:59.371 - What are your, what is your, cause I'm out of town on the 21st and 22nd. So I could, I couldn't do, 00:55:59.371 --> 00:56:09.845 - um, which is I'm going to be virtual on the 22nd for the council meeting, but, um, I could do maybe 00:56:09.845 --> 00:56:16.862 - virtual on the 21st. Um, Oh, I can't. Okay. So didn't we just say, 00:56:17.122 --> 00:56:23.669 - We could do the, you wanted the evening of the 23rd? Is that better? Does it make a difference? I don't 00:56:23.669 --> 00:56:29.963 - know what date. Well, okay, but I can check with Dave, and then can I confirm with the clerk once I 00:56:29.963 --> 00:56:36.321 - check with Dave? So are we happy, you guys are both available at the sort of 8.30 time for Thursday, 00:56:36.321 --> 00:56:42.931 - and if that doesn't work, or we could do nine if that's more comfortable, but the 8.39 time on Thursday, 00:56:42.931 --> 00:56:46.078 - and then you guys are there anyways, the 23rd or, 00:56:47.906 --> 00:56:58.419 - we can do this time at 5.30 time, Thursday, 23rd. All those, all those scenes. I can't be there. I mean, 00:56:58.419 --> 00:57:08.632 - if you have a rough sketch out of those things, I can be the watcher. Yeah. Okay. And I won't be here 00:57:08.632 --> 00:57:13.438 - on it. I mean, when we hear it, it's, you know, 00:57:15.138 --> 00:57:22.491 - that was when you're supposed to celebrate, but that's fine. Like I don't have to be here. So we'll 00:57:22.491 --> 00:57:30.358 - look at both. I'll ask Dave and then we'll see which of those two times and with the bias for the morning. 00:57:30.358 --> 00:57:38.079 - So you're right. Okey-dokey. Thank you all. I know it feels like we're making slow progress, but I think 00:57:38.079 --> 00:57:42.270 - we're making a lot of progress on a thing that says that 00:57:42.754 --> 00:57:50.399 - Yeah, but again, I feel like we're getting a lot of clarity on paths forward for us. I know this feels 00:57:50.399 --> 00:57:57.820 - very meta, like a lot of these conversations, but I think they've been very helpful to help us make 00:57:57.820 --> 00:58:05.613 - some decisions. Well, I want to express deep appreciation to Corporal Dunn and the deputies for creating 00:58:05.613 --> 00:58:09.918 - this conference document that they self-passed. Yes, yes. 00:58:10.466 --> 00:58:16.479 - Yeah, she really direct most of that. All I did, I said Colleen, Colleen, I don't want this. Yeah. And 00:58:16.479 --> 00:58:22.141 - she made it happen. So you can thank me for asking for it. And we really thank her for doing it. 00:58:22.141 --> 00:58:28.212 - We're so, so, so grateful. Because that would be very helpful. Of course, and we're forward to see what 00:58:28.212 --> 00:58:34.225 - can be demonstrated for this. Yes. I understand. Thank you. Thank you both for, so we're so happy that 00:58:34.225 --> 00:58:40.062 - you are here. Yeah, whatever I remember from that year ago. For sure. We were separated a year ago. 00:58:40.418 --> 00:58:50.622 - Remember, remember. That is 630.