Okay, it is 5 o'clock good afternoon everybody welcome to the redevelopment commission meeting of June 2nd 2025 We will start the meeting with a roll call, please Cease camera Larry here Randy Cassidy here John West here Debra Meyerson here We have staff present, please You know, Gillian Hansen director of housing and neighborhood development Christina Binley and department I'm a casual and partner Jane Coopersman economic and sustainable development just come forward And we'll finish our roll call for the RDC Lord McRobbie Here. Thank you. Any other city staff that we didn't get to with the final RDC copper engineer Julie's Mitchell, sorry, who's our new staff member in office? And then we have Jeff Jackson our transportation demand manager as well, okay, excellent. Thank you everybody and welcome so On our agenda this evening. We have the minutes from May 5th, 2025 Do we have any questions or comments from commissioners? If not, I'll entertain a motion so moved First in a second all in favor say aye. Aye any opposed? motion passes unanimously Next on our agenda is the claim registers to claim it. Sorry claim register. Just one We've got two payroll registers the claim register is May 23rd, 2025 any questions or comments from commissioners? Quick question or comment just for the general public in regards in 686 the Habitat for Humanity of Monroe County That's supplementary down payment of 20,000 Is that just to assist in the purchase of the homes for the medium income and that's a Program that is monitored through Habitat or through Habitat we administer several of those programs at the end of 2024 There was some additional supplemental money that we allowed gave in a grant to Habitat for these additional seven additional down payments because some of their Habitat funding had dried up. So I do believe that that was one of those particular instances So there's still some money that's being allocated so we can get people we have a significant number of Allocations available for down payment and closing cost assistance not just for that particular program But I believe that there's at least three programs that have funding available So we if you can buy house in Bloomington, we have money You have money to assist those people that need it so we can try to get more people house That's right. And then this year we are also this is a little bit outside of your purview But we are piloting an interest rate by let buy down program as well to incentivize that locked golden handcuffs element of the market encourage some turnover and some additional programs as well, so Appreciate that just want people to know that these things are available. They are can't get people housed They are see Cody Toothman in my office The next next quick question is 393 on Coney is that for our parking garage on West eight or is that for a shower? Which page are you beyond page four of seven? 393 and Christine I apologize for not emailing. That's okay ahead of time. Yeah, that's for showers last shares west. Okay, so that'll be a Continuation of service that occurs over a period of time as long as we still as long as the RDC owns that building we do Need to make sure that that elevator is operational Coney is who we contracted for for that work It was underneath of the $5,000 maintenance threshold So you guys did not need to approve it prior to their work So yeah, unfortunately, that is our responsibility. Yeah, just an Elevator wise says just ask question There's other areas in the city or RDC islands that may fall into us from a maintenance standpoint. That is correct Okay The other Questions or comments from commissioners on the plans register for me 23rd 2025. If not, I want motion, please Second the first and the second on favor say aye. Aye. Aye any opposed motion passes unanimously Thank you next on our agenda examination of payroll registers We've got two of these May 2nd and May 16th of 2025. Any questions or comments from commissioners on either of these documents? Move for approval. We have a motion that we have a second second What a motion is second all in favor say aye. Aye. Aye any opposed motion passes unanimously Next our agenda is the report of officers and committees. I'd like to invite the hand director for a report. I do have a short report Last time we met I did tell you that we were expecting our allocations from HUD in mid-may. We did receive them They were not significantly cut which is wonderful for a community development block grant we got 778 thousand two hundred and ninety three dollars. The previous year was only seven hundred and ninety five thousand. So Seven hundred and seventy eight thousand two hundred and ninety three seven seven eight two nine three And in twenty four the allocation was seven nine five seven four three. So not a significant cut for home partnership It was five hundred and thirty nine nine hundred and in the previous year. It was five sixty five eight of four So fairly nominal in the world of the federal government right now. We were relieved The other thing to note is that the consolidated plan draft is now out for public notice That is available in hard copy both here at City Hall and at the library And it will be online as well if anybody wants to take a look at it It's a pretty lengthy document, but it outlines how HUD funding should be spent for the next five years Provided we receive any So that's something to note that will be coming to you Likely in a resolution on the 16th and then it will be going to City Council on July 17th in addition The hand department had our second neighborhood cleanup of 2025 in Sherwood Oaks this past weekend. It was very busy It was a great cleanup. We had I think three full metal trucks Yeah, which is surprising and it was wonderful. So we did some good work there We are planning on having an executive session on June 17th at 430 You should have received a calendar invite for that, but just to keep you Notified and then I would like to discuss with you guys if you want to move the July 7th meeting to June 30th When I had sent out some information via email to see if that would date was available We do have a quorum if you want to move it just because that's the 4th of July weekend We don't have to we can leave it right where it is But if you would prefer we can grab that on the June 30th as opposed to July 7th And then also just to note Hand department has now started processing all TIF claims So independent individual departments will not be processing their own TIF claims Even if they have a resolution that's approved. They will all be sort of funneled through our team here Two questions one The online copy of the consolidated plan. Is that just if you go to the hand website, it's just there Yes, okay And then the second is if we were to discuss moving that July 7th meaning to June 30th Do you want to wait to do that at the end another other business? I think so just to keep you give you a heads up. Okay. Thank you Any other questions or comments from commissioners on the directors report? The only question I got regards to it is and I know you can't don't have a crystal ball or an eight ball Right. What's what's our thought process that the government will or will not or is it just who knows I? mean, you know as much as I do based on the news, but what we have been notified is that in the President would like to zero out CDBG and home in 2026 This is not the first time he said that thinks that it's better administered by the local and state governments We don't know what that looks like. It may or may not happen Ultimately, Congress will have those purse strings. So Yeah, right right now be grateful that we got what we have. That's right If there's nothing else for the dressers report do we have a legal report So any questions on your hands. Thank you a treasurer's report The report that is in your packet begins on page 25 This is a report Put together by reading financial group who assists us with financial analysis throughout the year The basis information for this report is all of the general ledger detail from all of the claims that have been processed for the RDC through March 2025 Reedy took that information and sorted it and labeled it in By project and sorted it into these tables that they have created to give you kind of a summary of that information So if you go to page, it's page 28 of the packet It is a title just overview. It's town overview Bloomington Redevelopment Commission 2025 claims that is just a total list of all the claims and the description that Reedy added to each one of those claims describing the project And then the next page of that report is titles page 29 titled financials and that puts those Those claims into January February in March in that table where it is against the cash balance of the tip fund and The rest of those amounts in that table are based off of the budget that the that the RDC approved that was required to be submitted to the DLGF and that we That the RDC created as sort of a all possibilities all possibilities of spending was put into that budget It was a very high amount of spending and we didn't intend to ever spend that up that much But that those amounts have been divided into the remaining months And so again, we don't expect to spend that amount but actual spending will be filled into this chart throughout the year And there's also an estimate for what will be spent in twenty twenty six and it is on the high side assuming that we have Approved a budget for twenty twenty six that gives us all of the possibilities for maximum spending should anything come up that you want to do That gives you the flexibility to do it if it's in that budget that we submitted to DLGF So I'm going to move on to the next page. It's page 30 It's it's page. Oh, there's not a page. No, it's a page six of nine In the reading financial report page six of nine called 30 in page 30 of your packet, right? My bad The next is the same table for the North Kinser Pike allocation area and we haven't had any expenses out of that area and Then page 31 of the packet page seven of nine of the report is all those different categories summarized in this table And so it has revenues at the top When we're going to see we're going to receive TIF later this month TIF revenue later this month It's got our actual revenues in the second in the fourth column And it has our actual capital outlays below that divided by 1st Street 17th Street our largest one being Hopewell at 555,000 Park improvements 87,000 and Then we have debt payments below that And other services and charges means things like either Services not capital outlays services to a building repairs that kind of thing Then on the next page we have the same sort of report for the north Kinser Pike out Pike allocation area That allocation area expires next year in 2026 and we aren't doing any Spending right now out of that and we are assuming no revenue in the future But we will get revenue in there this year and we can't talk about possible projects Go ahead. No, well, I'll go back and ask questions when we start. Okay, sounds good. And then let's see and here page 9 of 9 is Just the list of the outstanding debt obligations that the RDC has in the different names of those debts And the projects aren't that these debts funded are not included I can just update you that we have the two garages the Garage on Morton Street and the garage on at 7th and Walnut. Those are the first two garages the solar project lease agreement That is just our portion our outs the RDC's outstanding portion of a larger amount of debt that's divided between RDC CBU and parks the next one the refunding of the The TIF bonds refunded in 2017 that was for the certified tech park And then the last three are the bonds for the trades district garage and the 4th Street garage Yes, let's see here A1 I'm pretty sure The 12 12.8 million is a trades garage The 10.5 is the trades garage and the 27.5 million is the 4th Street garage Yeah, these trade three bonds but two garages the trades district garage had a taxable bond and a tax-exempt bond Because there is Taxable property the least least property is not for public use and so it has to be bonded with a taxable. Yeah We plan to do this every quarter This is part of the Just kind of summarization services that really offered us and that you expressed interest in if you just We will just keep doing it until we are told not to you. It's great to know it's helpful. Okay. Thank you And I'm ready for any questions Page three of nine in the report Dana is listed as working for care law PC Thanks for catching that we will get that corrected good catch We would miss you. Yeah That's very got keep it right Yeah, so on four of nine on readings where we go and just a quick question in regards to When I look at the two point six million on the expenditures is that indicating on the twenty twenty five claims so far to date? We've spent Approximately with the refunding the bond is just an interest payment and then the principal payment the refund of the bond Which our bond reef, oh I see what you're saying, yeah Yeah, that is a Yeah, that is the total payment divided into the principal and the interest for the twenty twenty four refunding bonds Those refunded the 2015 TIF bonds. Okay, those TIF bonds built switch yard park And I think that TIF bond is missing from the final table on page nine nine That's what I was curious because it showed showed we had only spent like six hundred thousand dollars so far this year I couldn't quite get to that number So that that just needs to be added to the table. Yes, it does. Okay Okay, that's the switch yard bond Yes So that'll add another one point six two five Okay Okay Let's see next question in regards to our five of nine Just curious where it says other charges other services of charge Is that just where we allocate it accordingly based on what we think our budget will be just spread it out over the months. Oh Yeah, yeah, because we don't we don't know what they are, right? But we just put money in in case there are other things Exactly, okay. It's just don't fall into capital outlays or debt payments Okay, that works and then as we start looking at the overall, you know beginning cash balance and down where we're showing ourselves Into a deficit in 2026. Is that just because of the standard outlay of allocations based on spreading it throughout the year? Yes, just based on that huge budget that we set to give yourselves maximum flexibility Okay, we don't intend to spend okay So that's one of those we need to look at that on a quarterly basis to say, okay We don't want to spend ourselves into a deficit situation, right? But we've got it allocated that with maximum accordingly. We've got it allocated to match that budget budget. Okay, and that gives us the maximum Okay You answered the the Kinser Pike TIF since it looks as though there's going to be a little bit of dollars left over in that What do we do on that is set something where we start now trying to plan ahead to look at a project that particular or would That be like the certified Yeah, forgive me Certified tech no the way no the bonds that got moved the money that got moved Okay, can that be moved into other budget area? Does that mean spit in that particular TIF area? So we look at now We've got something prior to May Right. Okay. I'm gonna take a stab at it and then it's gonna quickly go into we need legal like some legal opinion I do know that while that allocation area exists, we can only spend that money in the allocation area What happens when that allocation area expires? That's does that that's where we yeah we need to find out and then your second question Should we start planning now for how to spend that money? Yeah, that would probably be good sooner or later This RDC like this RDC kind of should work with the Liaison in legal and the hand department to kind of get an idea of like what kind of projects would you like us to bring? To you. What kind of projects do you have in mind? And then if we know of anything that's kind of on the on the burner on the back burner We could bring that to you just for discussion, you know and try to gauge your interest in different projects a city might have Those are just possible ways to go about. Is there an initial plan for when the allocation area was established? That would help with guidance in terms of what maybe was originally intended by having this tip area. We can look into that Okay, just because that would be helpful to at least you know, I realize that as years pass, you know Our priorities and goals can change but nonetheless would be a good place to start perhaps. Yeah Yeah, just that's fair. Yeah, because you know, it's it's June Yes, so to continue this first of all at that tip district was Created because it was proposed some Commercial business development that never occurred. So I suspect that We may have not even had it otherwise, right? So are you saying that we should plan and Project how to use that money yet within that TIF district or elsewhere in the city? I'm saying that we should plan to use it in this allocation area. Okay, I think that it would be Well, I would agree with you. That's where the tax revenue came from That area see what needs to be I care if it's filling potholes. We just want to use it in that In the general premise for establishing a TIF district, let's just say, you know again because it is something that typically is over several decades Is there an opportunity to revisit so that if the original objectives and goals shift as opposed to kind of trying to scramble the last year? of the allocation To spend it. Is there any opportunity for a view? I'm just you know it's a little different now because the majority of the TIF district we have is a Consolidated TIF but nonetheless just trying to get a sense of the overall general best practices of how a TIF district would work And how to track the actual original attentions with you know, the ultimate goal I think that the our best practice would be to return to statute and and it lays out a really nice list of what all the Different uses are and I think that we could take our first step by looking at that and then kind of maybe deciding what? Are there of this list? What are the RDCs priorities? You know and we can start from there. Is that kind of what you're doing? Well, it's a little different than my earlier question was about what do we do now? My question now is you know Let's just say as we kind of transition away from the consolidated TIF and look to have in one just for let's say The Hopewell district or you know just four TIF districts as traditionally outlaid Are there opportunities during the course of the allocation period to revisit so that it's not just like well We set it up So we're just gonna stick with it for the whole long run even if the actual goals have shifted in terms of just how again? Responsibility to public uses of the funds. I'm just trying to get a sense of for the lifespan of a TIF district What might be done? Let's say you know a third and a third two-thirds in and then before that because we're at the last year now I kind of have a sense of how that is taking shape. I'm just kind of looking reflecting back are there any Tools in place to say to look at it every five years and say does this match the original reason that it was set up For I'm gonna try to answer your question again. I'm gonna try to and I hope I'm getting to what you're speaking to you I I think in general that these TIF districts were always created without any specific named purpose. It was just any Any eligible use of TIF and with the to promote economic development? And so I'm pretty sure that these don't have specific uses and so going and so like Tying that thread out or like every five years revisiting. What are our priorities revisiting? What a statute say we can spend it on I guess I'm just gonna say that again that I think that still applies because there isn't a specific purpose for each TIF other than economic economic development Within the rules of the statute. Okay. Okay. Thank you I appreciate your help, but you couldn't to that point. You could sunset it on your own if you wanted to do it. I Don't know Yes, what whether it would be I'd have to check if it's actually a sunset but you can always State that you can pass through those to the underlying authorities You have that once a year where you do that with? Each allocation area. Do you believe you need all of the funds? Or can you pass them to the underlying authorities? And yes as far as it being so broad And there's 28 now listed uses of RDC funds to funds that RDC can use And so I mean, I definitely like the idea of checking in every five years or so and saying, okay Where we at now? What have we done? Where do we see us going in the next five years? And do we need to continue the path we are? Do we need to make a deviation? those are great things to do because you get caught up in the taking care of you know, the regular business and sometimes and I think With this financial report that's probably gonna help trigger like it did this time. It's gonna help trigger some of those questions. Okay for so So yeah, there's all kinds of listed uses and it's extremely varied and when you set up the area You're not sure what you're gonna need it for so you'd make it extremely broad and say any lawful use basically So you can follow up with that but but again, it's it's always good to revisit periodically where you're at What what you want to accomplish especially by the end of the time, you know that it's gonna expire Okay, thanks, that's helpful. We should that clarification. There's been one last question or place well, I'm just gonna this could come at any point but Put a plug-in for thinking about the kinds of projects that we heard last meeting the the sort of neighborhood beautification kinds of things If I'm reading this right, it's $27,000. It's not a huge sum. Am I reading this thing? That's at the expenditures on the capital At any rate that and I'm not familiar enough with that area to know what kind of What would lend itself to that kind of treatment but those? Given that we don't have a lot of time to spend this There's almost certainly got to be some area of that district that could use some planting some Herb refurbishment the kinds of things we've done In other other neighborhoods per the again the presentation that we had less last time last meeting The only thing I distinguish No, no, I just my understanding that the TIF money is traditionally used for economic development which obviously can overlap with neighborhood improvement, but Seems a little distinct to me, even though I understand neighborhood improvement is administered through the hand Okay, so this is this is TIF money and it's pretty specific Without it without another project that that So that sort of thing could be attached to okay Which breaks me a little quite a lot my last question on that How much do we expect to have we would have by the end of the year in that fund based on our guys at? 378,000 so that if we're talking to hand and they're looking at what can be done in that area that falls within the 28 categories Yeah, how much can they look at doing because there's certain projects you can look at with the experience of the hand department in the city Yeah It's you know, you can look at it and say yes We can know we can afford to do this or you can look at her. No, we can't so it's just trying your bike It's right. I don't we don't have any planned spending. So let's take the ending cash balance today is 655 655,000 and add 89,000 in tiff revenue Yeah, like 640 some hundred fifty thousand. Okay, so that would be able to look at the kids are part Tiff with the areas the public improvements that need to be done there and gives you a baseline budget to at least work around for a public Improvement or as a group we would decide to release it to the rest of the taxable parties Yeah, because we already have yeah, I mean not because just know we have 655,000 and we're only gonna get 9,000. Yeah this year maybe a little bit less next year 730 740,000 is what you got to work with. Yeah, but that at least helps because you know Yeah, but can't play it if you don't know how much money you can spend. Yeah Unfortunately, it really always comes down to what can we afford in regards to what we want to do So, okay. Thank you now last question And then I'll try Again page seven of nine on That was I looked through the cash balance and the revenues Where are the revenues where we sold the trades district is that in the four four four account? Or is that in there because I didn't see it on the plus the revenues and the federal grant tip revenue that is in the RDC account the four four four account, and we are working with bond council to just to Figure out where to put that because We sold that prop we bought that property with CTP with the certified tech park bond funds Bought that property and we just sold a portion of that property now. We have revenue And I think that we need to revisit the bond documents to determine where that revenue go Okay The reason I said that that that would make a huge difference in regards to where our deficit basis on our overall Consolidate allocation would be so right now. It's in a four four four account earning interest Sort of a whole yes, just a holding fund It's in the bank earning interest. It is in this fund until we get being accounted for We'll get it untangled from the bond Then identify where it needs to go so we can do any public improvements that are necessary in our consolidation Right We need to see if bond ordinance rules still apply to it Right because it was purchased with bond money Then part of that land purchase was pert was bought by the hotel developer So now we have revenue is that revenue free and clear of all? Yeah of all the rules that are in the ordinance Has it sort of been washed clean of like of it of the bond? Or is it still subject to the rules in the bond is essentially the question Okay, so basically it's in legal's hand and bond Council's hands I was identify what we're gonna do with and you guys will bring it back and tell us yeah Hey, you've got 11 million dollars to put somewhere and how we can deal with it. Okay, and then You'll add page 9. I mean, this is this is fantastic to be quite honest This is this is how ready that you yeah. Well, it comes down to you directing them. So And that but just for a quick just clarification on our solar project We are 15% of the nine point five or nine point five nine seven. No 9.597 is 15% of the total. I know that it's a lot more than that. Oh, yeah, it is a it's a very large I don't have that number up in front of me, but it is a very large bond and and That it's a law it has a its maturity date is Is out there. I also don't have that number on the top of my head But yeah It's a large debt obligation Okay, so the totals of that because I was I was calculating 15% of nine nine. Yeah Yeah, so We're about 82 million dollars in okay total overall, okay. Thank you. Appreciate just this all assumes that There is no revenue change correct. So they just carry what we're where we are and it's carry forward, correct And revenue tiff revenue does increase a little bit just from inflation every year if not AV growth increases from that too and these Funds that they've analyzed This is just the tiff funds Does do we do any kind of reporting for our Is it the 1500 account or what? What's the I call operations account? That's just an internal city fund and we don't have this kind of reporting for it. There's all We can I mean We don't we we don't have to do any is my reporting for that fun to like the DLGF or anything We don't have I'm not really. Yeah sure how we would put create these for that bullshit. Well, should we do something? The expenses in that fund are pretty What's the word, you know operational or their operations we can Project what they're gonna be we can plan ahead. We can let you know ahead what they what we expect them to be Usually no surprises coming out of that fund That's enough money that I suspect that we should at least formally be able to track it To then to Randy's point. He wouldn't have had to ask that question if we'd seen it as a revenue point, right? or a line item in that We can definitely include that fund and it's separate from this. I realized it's not a requirement, but Yeah, we might you know, there's millions of dollars Yeah being dealt with so and we have the background data to send them that same data for just another fund and they can add This has a page at that fund as another page and this report well if they don't then maybe we can do it through you But I don't know if you want to pay them to do it or not, right? That's your call how you generate it's up to you Any other questions or comments from commissioners, I appreciate the detail Thank you for your presentation Moving on to a business development update. Yeah, I have a few items to share maybe a little more fun than accounting, but So I just wanted to remind those cold commissioners No, no I think she gives an exciting accounting report. I'm just saying ESD. We're the placemaking team. So this is about parties I just wanted to remind commissioners that the Grand Saloon celebration is this weekend and to encourage you to take a trip downtown and See the festivities. It's free Mavis Staples is performing along with some other groups on Saturday night And then on Friday night, there's the fourth and Rogers block party at fourth and Rogers, which is another great component to that event a Missed opportunity for a party. I neglected to Pass an invite along in a timely manner for the ES net the trades district garage open house But in Durmonger their director their national director was on site and wanted to send his regards and thanks and the team There would be really happy to welcome commissioners for a tour Whenever we can schedule that so they're excited to share it And then just wanted to note that there was a great meeting to kind of kick off planning process for the trades district hotel Which is still one of the parcels that the RDC holds in in the district So after the alley vacation was approved on the council level that's now moving through The process or is at the beginning of the process and then the solar that's in Bunger we don't have resolution yet, but we We know that there are approximately 1300 panels there that we will be able to go through the asset disposition process with so that and that allows us to retain the volume of panels that we need to service our current installations and the city staff with public works and Controllers office and USD is working to understand With the allocation of that bond financing exactly who owns the specific panels that are there so that when Sale happens we can make sure that those proceeds are allocated in the correct way So we're working on it and we'll report back. Oh When parks parts was the other partner? I think those are the main Items and I'd be happy to do a hope well The whole ball updated for when we get there That was exciting What's the party department? No, no, no, no, no, I asked him a question gonna invite a transition to the whole ball update unless there are questions or comments from Okay prior to the whole book should we go on the book? Yeah, okay and just noting from Anna that Dragovic that construction on the core continues and is moving along and that tomorrow is the first day of the Tuesday farmers market, which will be hosted at Hopewell Commons this summer, so Looking forward to that activation Who oversees the final grass and things on Hopewell? Is that a JD question? Well, I guess what I'm looking at is as we start moving through the process on Hopewell and trying to do what we can You know, the presentation is always something that when you see, you know And you know as we go through and it's a necessity for the for our community to try to make sure we keep things looking good accordingly, you know, we should always we as a community as a whole and RDC should always make sure that what we own is up to The standards that we expect our other community members to have So with that as we look at the you know, I know Hopewell is a transition and we're in that thing how do we look at it and say, okay, how do we get this, you know, like the 714 building and the areas around I don't know who's responsible for it. So I'm trying to I know ultimately it is the RDC responsible We have been going through a process to get service contracts out for bed and know who's doing what? I do believe that there is a mowing contractor. That's Correct that it has been Committed to for the mowing and you will be seeing some service contracts come up in a future meeting to make sure this is maintained but as far as like Landscaping or trying to make it look more marketable. That's not something that we would value that waited at this time It certainly might be something Future at the present moment that wouldn't be my expectation My expectation would be just to maintain it the same way we would expect any other community member to maintain their property Yeah, and we are I and I'm actually surprised that it hasn't been Last week, okay Some of this has been mowed, but you know the area going down second street miss I was looking at where the core building has asked for that What's the area that looks there and then you know as we look into the Hopewell area I know there's still the final portions of the construction contract But you know we get up on first Street when we start looking at it It may have been outside the confines of what our construction was But what do we have to do to make it at least mobile presentable so that if you drive by it's like I do believe that efforts have been taken to make sure that they are being maintained if they're not Thank you for letting us know so we can follow up with the contractor. No problem. Thank you One last question on solar if there's a disposition will that mean it's gonna have to be dispute To have a separate resolution on disposition between parks CBU and RDC. I think so Just we haven't I haven't ironed that out I mean I guess the reason that would not happen that way is if we determine that there's One holder for example CBU had a large installation that that they I believe funded that wasn't able to be installed And so I suspect a lot of those panels belong to CBU But we need to document that and the way the contracts went for the solar They talked about production of kilowatt hours rather than discrete Panels and so we're just where's the pay that we're figuring it out. Okay. Yeah. Thank you I just want to be prepared for you know, you're disposing of 622 You know 15% of It'll come your way for sure. Okay. Thank you. I Have to leave it Thank you. Thank you, Jim So we are now prepared to move on to new business and that's gonna start with resolution 25 - 58 Which is the approval to terminate leases at Showers West who would like to speak to that? Margie is online if you want her to take it. I don't know If Dana or Margie I can do it or Margie can do it. I'll leave it up to Margie I'll start Sorry, I was late I had another meeting but I just got up up so We as you know when we when we the city took over the Showers West building there were existing tenants there Some have have already left. There are some that are still Waiting to leave and I've talked to a couple of them and I'm going to go personally door-to-door talking to Those businesses, but I wanted to make sure that we had documented and Dana put together a great resolution for your consideration Documenting that you're okay with us moving forward to terminate the leases There's a it's it's kind of a weird situation in that the city purchased a building for public use But hasn't fully used it for public Use yet. We intend to get a hundred percent to the point where we are a hundred percent using it for public use and in order to do that we need to To get the tenants moved on to some other location. I've talked to a couple as I said They're working on figuring out where they're going It's kind of a chicken and an egg thing in that We are we are required to assess their damages and pay them for damages What those damages are though is a is it's not a set figure We have to negotiate those and we have to know where they're moving to what it's going to cost them where they move Like what's the new rent going to be or a new mortgage payment? So what are their costs when they move forward? What are the moving expenses? Etc indiana law does and it's in the resolution There's a code citation the data put in there indiana code does say essentially if a public entity takes over a building But didn't use the eminent domain procedures that the person affected is entitled to have their damages assessed In much the same way that you would assess it if you had engaged in public in imminent domain So we didn't take this building by eminent domain. We bought it using Public funds and so we are going to be have to remove the tenants and we are required to assess their damages So that's gonna be an ongoing process that legal will work with these Individuals, hopefully we will be able to reach an agreement with them And if we can't then the way anybody handles the situation when they can't reach an agreement will avail ourselves of court intervention But I am very optimistic that we're gonna be able to reach an agreement with the tenants So with that I'm happy to answer any questions Dana can answer questions And we'd like you to approve the resolution so we can move forward the question about whether this may have to be in the statute any kind of limit or Definition of what reasonable Costs might be for tenants to To move, you know, yeah, that's a great question I have I have shared with people, you know, we can't just pull a big number out of the air and you know This is kind of you hit the lottery because the city doing it has to maybe I'm gonna build myself a building Yeah, right. We have to tie it to actual Damages that that reasonable damage that that they're entitled to I will go on the record of saying I don't believe it's a reasonable for people to think whatever the value of their lease was that they get that figure I don't think that's reasonable. I think we've got to know where they're moving to and I've shared this with the people I've talked to I'm going to know where you're moving to what that rent is what your actual damages are These are public funds. And so I have to be accountable. Sure, and then I'm not trying to be stingy or difficult at all But we have to actually understand what it's costing them from to move here there And so I know, you know one tenant is looking at perhaps buying their own building as opposed to renting Changes the equation a little bit You know again You always look at did they try to mitigate their damages? And so we'll have those conversations I have I have told the people that I've already talked to there are landlords out there who are ready willing and able to be you know to take them in and we want that market to you know to be filled as well and That's good for our landlords to have the extra space and we need to use this building for public space So I'm hoping it's a win-win. I hope there's some landlords out there. That's a thank you city of Bloomington for you know finding us a tenant and We certainly are going to be you know one idea. I've heard that I think it's a really cool idea is it was shared with me by the person at the Bloomington board of realtors that I talked to there's some of the tenants are thinking about maybe working with cook and This is you know I don't think I'm just floating these secrets, but perhaps to move over to some cook Space in the chase building and have kind of a little bit more of a cooperative feel kind of like what we do with the mail For businesses, but something kind of a cooperative work sharing space for nonprofits, which would be super cool And if we could somehow help you know You know instead of sort of making Lemonade out of these lemons that would be great if you know part of the money We're paying for him just goes towards getting them into that kind of space We'd like to see that get off the ground, so you know it's it's gonna be a work in progress I think Dana's gonna be helpful Chris Wheeler I've got a lot of their attorneys in my office that are helpful Chris Cochran had been involved early on and had secured You know some of the tests in fact Dana was one of the tenants who you know the small world that it is Dana was a tenant Who who was removed from showers west and now he's gonna be working on serious shit, so no conflict My way Yeah, we just would like you to happy to answer any questions And we can report back as we make progress on this my goal is that we would be able to get the tenants moved out by October So that's that's Michael Okay, Margie. I've got a question. I'd ask for the Exploration dates of the leases for each of the eight tenants We we can I don't have those in front of me We can definitely follow up with that information some of the tenants of some of the tenants had Extensions and there were several that have sent sort of I think they were sort of all talking to them So hey, we better exercise that extension and so I'd want to look back and see who we got extensions from but we can Get you those Again, I don't know that how relevant that's not going to be terribly relevant to me and my In my negotiations because I don't I don't I just don't think that that's how you you do the math But we can get you that Little disagreement here. I think it is relevant and it's kind of important to know that before we would vote on this but clearly We have to use this only for public purpose I mean, we're not we're not going to go through an eviction process and then work with these people to make that happen but we are required to use this building for a public purpose and It's unfortunate that you know things rolled out the way they did at the end of 2023 2024 But now that that you know, we know we have to get people out of that building It's gonna happen either by agreement or through You know some other you know Judicial intervention, but whether regardless of how long there are we have to start using this building for a public purpose And that's you know, that's a requirement that's not just something we want to have Marge just just to clarify on that. We are using the building for a public purpose right now We just have additional yeah partially so we've fulfilled part of our requirement on the bond Yeah Yeah, and I've talked to the bond council and Jessica has to on more than one occasion They want us to have it used a hundred percent for public purpose So it's not really an option that I have that I can can you know allow this to continue to be used for not not to be compliant with the agreements that we Was entered into the bond Yeah, and that was previous administration Mm-hmm and and it was promised that it would be used for public With that is that significant based on bond council for the October 31st or 13th? Excuse me October 13th date Or is that just a date we've identified to try to move things forward. We don't have That's a date that I've identified to move it forward. That's a date the bond council is comfortable with And so I'm trying to make sure that we you know that we comply with all of our requirements. Thank you Mm-hmm Any other questions or comments from commissioners on resolution 25 - 58 If not, I'll go ahead I'm just gonna open it for public comment Commissioners are done with their questions Yes comment from public Not a comment, but it's a question and I'll say should I usually say I understand there's no legal obligation to answer the question But as a journalist with a square bulletin, that's what I do. I ask a question if I can I'm curious to know if there's any specific identified additional public purpose That the city is going to put the space to I mean, it's clear as a bell that we can't use it for this private purpose so we're Out so what's the specific public purpose that the city will be making of the space is that known? Is that a question that you want me to answer I know Anna's in the room and Jessica's there other than Dana I'll take that question as a commission. I'll take up that question as a commissioner and invite you to respond Margie Okay, um, I I To be honest don't know exactly what offices are going to move into showers west but it's my understanding that we intend to use that for additional office space to fairly Tight in tight quarters over here. It's my understanding that we're going to use that for additional office space But I haven't seen the specific plans yet, and I think some of that is And I don't know if Jessica or Anna or somebody else has has additional fans But I haven't seen but I believe it's just going to be additional You know city office space I believe Margie is correct I don't think that there's an official plan on who is moving where and when I think that the mayor's office is working on figuring that out now But there is no official plan on who is going where? We have I mean just further and we've modified some office space over here legal HR is currently modifying their office space I would expect that they would stay put But I don't know what what beyond that who? You know what what they're going to use it for or how ostensibly it's going to be remodeled Any other public comment, otherwise we might have one more commissioners Thank you, yeah Good evening. My name is Dave Harstad I am a commercial real estate broker here in Bloomington and I would like to respectfully request of the commission that in addition to As Margie said going door-to-door to speak to the various tenants that some effort be made to disclose to tenants and just Hope the public understand the black-letter law of what? damages you know are available to folks who are losing their lease Through the city's legal right of eminent domain. So for example There are company this in dot Condemns Property interests all the time. There's there should be some pretty clear black-letter law as to What damages should be and I think that that would help de-escalate? And make things more swift and amicable if we could for example to John's Question back and forth with Murphy law Is an exercisable option? Compensable right there's got to be law on that and so I would respect the respectfully request that that the RDC For example, you know, they're higher or redeveloped or a relocation consultant that does this for Federal highway projects that sort of thing to say all right Here is the list of things that a tenant that is losing their leasehold interest through a taking You know, here's here's the way damages are assessed and calculated for that So I don't think anyone's contesting your right to terminate leases by eminent domain But I do think that we could really make this process a lot easier if we brought in an outside expert He said here's the here are the buckets of Compensation. Here's the methodology for calculating damages. Thank you Another public comment, please. Hi. My name is Tia Arthur. I'm with under open casa the executive director I Would just ask if you're considering agreeing to the resolution that The date be a little bit more flexible than October. Um, this is the first official Notice or discussion I've heard about this so four months It's not much time. It took us nine months to find this location. So if there's any ability to be flexible with that date given that We've been in this lease for two years or it's been known to the city for two years that were Not allowed to be there according to the bond that that four months be Potentially extended to at least allow us the ability to Timely find a new space So if there's that going to be any agreement tonight that I I would ask that the October date be reconsidered Thank you If I may comment on that I just I do appreciate that October feels like it's coming up fairly quickly However, as I mentioned earlier my conversation the city of Bloomington had hired a professional Chris Cochran who had met with all of the tenants. I believe including Casa to talk to them about this This requirement that they move out It's not clear to me while why all of the tenants didn't Get successfully moved out while the city was contracting with Chris Cochran by here We are and so it's not I mean it's been in the news and it's been public knowledge for You know many months as she explains that this was process going to happen. So I Don't think that this is a surprise that this is coming and we are again required to use this as as public space and Believe me. I've tried to serve like well if we're using Getting the rent and we're using the rent as a public purpose. Isn't that? Okay, and the answer by non capital is no it needs to be used for a public purpose. And so We I feel it's it's rather important that we comply With the requirement when we bought that building what we said we were going to do and And I can understand that you know few months might not seem all that long, but we are definitely willing to Work with the property, you know all of the tenants to try to help relocate them and I'm told that there is There is available commercial space nearby I'm just confirming if there's any further public comment, and then I will turn it back to commissioners because I Understand that there's some further comment from commissioners, but if there's no other public comment, it's Arthur And Chris was in communication with Chris Amache the previous executive director Once Mayor Thompson came in on to the administration We were informed by Chris that we no longer needed to worry about this issue, and it wasn't something that We needed we were we were told that we don't need to relocate that Mayor Thompson was not interested in And having us leave any longer, so we didn't look into it any further. I mean that was for Chris Gaffer That's also no one's talked to me Also just add real briefly on the on the subject of time if there's any build-out required whatsoever You know, you've got permitting Contract bidding mobilization anybody in this room you do this all the time. You can't possibly do anything other than carbon and paint Thank you, I'm going to turn it back to commissioners because I know that commissioners has some additional comments mr. Westing you want to start Yeah, I'm going to I don't want to Our argue with mrs. Rice, but I think it's imperative that the city would have given written notice That this was to occur and I don't believe that was done Correct me if I'm wrong and Based on the comments that that I've heard tonight from the public. I would like to see us Modify this resolution To and extend the October 13th to December 13th of 2025 so I'll throw that out as a Process that does need to happen. I think we all recognize that that that one option seems to me to Pass resolution that allows the city to to give tenants notice and Either either to extend the deadline or Well, this isn't going to work in a resolution. I realize as I'm saying this but going back to John's point about understanding when leases and It strikes me that it's reasonable to For us as a commission to look at at the specific impact on each of these eight each of these eight entities with respect to that date I Might propose in fact that we table this get that information back revisit it at the next meeting and Then decide based on that information whether we think December 13th Deadline is more reasonable if we want to give a time frame In the resolution or we want to do something else And I can tell you that I many of it seemed almost as if the tenants were talking to each other because we have At least two or three Notices like hey, I want to I want to exercise my five-year extension I want to exercise or I want to exercise this option certified mail by many of them again We cannot let people exercise that extension for five or ten years. So if the information is that They've sent a letter and said that they want another five years That's just not going to happen and it's not whether it's October whether it's December We need to the bottom line is we need to get them out of that building using it for public purpose that we are compliant with IRS code and our bond documents and so No matter if it's you know 2027 or you know five years after that because many of them have We can we can get you the information that many of them have leases that run beyond 25 into 26 27 and then if they've said hey I want to exercise the extension and I don't know if that's because they thought they were getting greater damages that they exercise the extension I don't know But all I'm saying is the process for me is going to be the same no matter what That day is I have to try to negotiate them out of there as soon as possible Help them be a good neighbor try to help them find another landlord out there is looking for a good tenant and try to play matchmaker and get a matched up and then Say how much more are you gonna be paying in rent in that next place than you would be paying here? And we know that cook I think gave people a pretty good deal in rent Great for cooking great for the tenants, but then we got to figure out like what are the reasonable damages? What are the moving costs? Do you have to get new? things printed out with your new address Again, what are the actual damages and you know to mr. Harseth's point, you know if we need to get a professional in here to help Hey, that's in the RTC wants to pay for that. That's great We did have a professional involved to help and here we are So I'm I'm ready to roll up my sleeves and help people move You know figure out a place to move and then figure out what's reasonable But I'm telling you that I do not think paying somebody for a five-year extension is going to be considered reasonable And we've done some research the team of lawyers here in city. We've all done some research about what is damages It's not nearly the same. It's not as easy as hey, I'm taking two acres of land and let's get that land appraised Building the road we do that kind of right-of-way phrase. We just did it on my street, you know, I signed offers for the Transportation it's a little different than doing a road project. It's a little trickier, but I'm happy to get all the help we need But again, I do not think that whether they have a how long that their lease term is It's going to make it a big difference on my end in terms of what I am required to do So I'll concur with John's suggestion that we make it December 13th or simply the end of the year end of the calendar year What is the protocol under the Thompson administration for communication with tenants in terms of the written notice that was mentioned I'm just trying to get an understanding because I certainly understand that mr Cockrum was available under the previous administration as a resource for tenants But clearly there was some shift in how that communication happened with the change in administration And I'm just trying to get a clearer idea of what the expectations Reasonably were of tenants since the Thompson administration began Well, I can I can tell you that mr Cockrum was it was still working on it when we came in and so I was not aware that people people that they didn't Have to worry about it. That is news to me. I will tell you that I talked with and met with Chris Cockrum and He shared with me progress he had made I do know that And I think everybody here is aware of that when mayor Thompson took office. She decided to figure out What she wanted to do with showers West and what she got to continue with the plan that the Hamilton administration had which was to use This for police and fired headquarters or not. She put together a task team while that was going on. It's very transparent It was in the news And everybody was sort of aware and that it was announced that no She wasn't going to have the same vision for showers West that mayor Hamilton did so we have moved fire administration in there It has been decided that police admin or not will not move in there That's something the police did not want to do and she concurred with that And so it's going to be used for typical office space for the city of Bloomington I Have letters ready to go. I'm going to talk to everybody. I've already met With one tenant talked to another on the phone We've we you know ready to go to have these conversations, but in terms of Chris's involvement it did carry over into 2024 and But I mean I have a sense of urgency that I need to take get moving and I Am surprised that he said they they were going to be able to stay that's not you know, that is not something that I thought was done, but I'm not saying that it's not true. I mean, I believe I believe the tenant said that We just need to get a plan and go forward. So my plan is to You know send walk these letters over to each tenant if you agree that we can move forward and then start the conversations I Would like to add to that that until now there's not been any written notice because you are landlords of the property and the reason I drafted the resolution is because only you can Tell us to give them notification that we're terminating the lease they could enter into discussions And like they did with me when I was in there we came to an agreement And so it was fine But to to keep the process moving at this point There doesn't need to be written notice and it does need to come from this group And Dana is there anything aside from this resolution that would trigger that is needed to trigger that No, because this is saying that you approve for that process to start Actually terminating the leases and so the city couldn't terminate them or give notice to terminate them Because the city did not have So yeah, so it needs to come here and I do think that they even honestly in my opinion once you Work out an agreement if you're going to do a build-out or something like that I don't think that barn council would worry too much about an extension pass that December 13th date or whatever date you choose because it's happening and it's going to happen and so I I think that there is still Flexibility there with the tenants so you can work with them as well, but we've got to start the Official process and that's what this resolution does is that it starts officially. I'm sorry. I'm sorry Would an extension come back to us to approve if that was necessary or simply we would have to be part of the negotiations and to you and you would take care of all that? corporation councils council for All the city so they can count so they can Negotiate those terms and Again, Margie can correct me if I'm wrong, but I do believe that as long as you're making progress and you know Where this is leading that a tenant needed to stay on an extra month or two for a build-out that that could be done Well, I'm still gonna make My motion still stands, I don't want to go on a case-by-case basis I want to give everybody the same amount of time Just point of clarification Margie can't and now that we are in a public situation Without any questions that the leases need to be terminated due to the bond Otherwise, we as the RDC the city would be in extreme difficulty on an eight million dollar bond We sold you the bonds with premise we're buying that building to be used for a public purpose It can be used it doesn't have to be used for The pride of the public or for them, please and fire you it can be used for any public sector yeah, okay, so and but it does need to be used for a public purpose and That does not include using its letting tent private tenants use it Again, it's it's a weird situation. We don't have to use the eminent domain statute because We're taking possession of a building. We are young, right? So you use eminent domain when you're and certainly if you know when I come into this and thought about like yes The city of women has the legal authority to exercise eminent domain and take somebody's yard for a road Certainly the city can go back in and take its own building that it already owns for its own use Of course that that's the conversation we had and did our research and the answer is yes Yes, the city can take possession of its very own building for its very own use Especially when you have a bond document and IRS regulations that say you're going to use it for public purpose so we need to make that happen and We will absolutely be fair to the tenants and flexible and You know we we are their neighbors the mayor has zero interest in me being you know difficult with these tenants That's a not my style and be not my interest and so we will work with them But we have as Dana said we've got to get this going it stalled And we need to pick it up and go with it And so I'm just looking for the ability the permission to move forward and as Dana said, you know under Indiana law the corporation council is the legal counsel for the city and I represent the legal interest and I'm trying to represent The legal interests of the city and make sure we do what we're supposed to do And I appreciate that the question I have is who is going to be the point contact because we have tenants here So they're aware of who will be contacting will be you will be Dana so they know who they're going to work with I Put my personal cell phone in the letters and so I have and going to deliver them and meet with everybody and give them My personal cell phone and I will work now if I'm not available They certainly reach out to Dana Dana will help Chris Wheeler is available to help We have other attorneys who are aware of the situation I like to never be the one with all of the information in case I win the lottery or Hit my boss Okay, I just want to make sure who it is so thank you appreciate it Okay, so Thank you for that further discussion. We do have a first and a second and just just remind me I don't know if I caught because there was a proposal for an extension through December if that was based on that if the Motion need was would that have been it? Yes well with I December 13th or I was suggesting we simply go to the end of the year I don't know if there's a reason not to go to the end of the year. It feels a little arbitrary. Well So was October 13th arbitrary So I picked true I just moved it because I thought If we ran into some issues and we needed a couple days to clean it up, we'd be done by the end of the year That's that's really why I don't know what day that falls on. That's why I was looking halfway through the end of December guys. Good luck finding somebody Because most of us are yeah, you want to get it done for the holidays. I just didn't want I will make my Proposal contingent on a December 13th So a change in the resolution to say December 13th, but then October 13th, that's a Saturday Okay, so who made the initial motion and just clear it because I want to make sure that we're doing this properly Well, John you suggested I I I move that we amend 25 - 58 To say rather than October 13 2025 to say December 13th. May I just quickly for logistics? Our last meeting is December 15th, which is only two days after that Which does not give us a lot of time if there needs to be business brought to the RDC Just saying logistically if you needed to back that up December 1st Sorry, just in the conversation previously It was my understanding that this resolution would get the ball rolling and that would give permission to legal counsel To do the negotiation so that I thought that question had been asked and answered that if there were to be an extension Let's say on a tenant-by-tenant basis that wouldn't necessarily need to come back to the RDC because we're delegating that permission Am I understanding that correctly or not? I was responding to John's comments regarding just trying to make sure that business was wrapped up before the end of the year I'm just saying worst-case scenario something did have to come to you I'm not saying that that's the goal or the effort right now But if there was you guys are out of meetings to do it. Well, my assumption was it would not require our Input it would pretty much it was just staff being able to wrap it up and hopefully that's the case Makes no difference what that date is it may have to come back to us again. So yeah, it's not So we might want to clarify What exactly what motions are on the table? Yes, that's what I'm seeking Yeah There's really only one really simple motion Well, I think I I moved a proposal that would change the October 13th day to December 13th I I'll just leave that on the table if there's a counter proposal to adopt The proposal as it stands with the October 13th day. I think it's a motion a second And then if there was not support for that date or for that amendment then that motion would fail And then we could reintroduce another motion where the revised date if that was the what were the interest was that's my understanding Yes from a procedural standpoint So if it's not just a motion to amend it's a motion to approve when an amendment, right? Okay, so just if you're making that motion, could you just state it so that we have the clarity that's needed. I move that we amend Proposals or a 2558 to have the date of December 13th rather than October 13th and to approve The proposal with the amended date Okay, do we have a second? Okay, we have a first and a second all in favor say aye Hi, hi. Yeah. Okay, so we have Four I and one day One clarification we will be giving expiration of ten of leases as we ask And that's an important clarification. Yeah, just to have that information available to the RDC Yes, thank you So Passed it passes as amended as amended December 13th One for Situation we have to deal with we have the ability to call an additional meeting in December if we need to do we know we can Good I really think that we Official notification letter by note, correct Okay, we're gonna move on to our next item of new business which is resolution 25 - 59 The approval of a lease for 4th Street garage commercial office space with visit Bloomington who would like to speak to that? Their visitor center in the garage commercial they are interested in a long-term lease They will self fund the build out the lease states that they will accept the space as is Visit Bloomington receives funding through the County Convention and Visitors Bureau And if the RDC approves this lease visit Bloomington will have to take it back to their board They don't anticipate being ready for July 1 start date. Their board has approved estimated buildout costs This is going to be great for this part of downtown It coincides deliberately with the opening of the convention center in January 2027 and will serve as the front porch for so many of our visitors Visit Bloomington is interested in growing there and seeks the right of every first refusal of the other commercial space We currently have artists using the space as studios with a right of entry from the RDC We will give them notice and start preparing for transition if approved. So I do believe that Mr. McAfee is also here ready to answer any questions as well Come on talk to us I Thank you very much for having us on the agenda We're super excited about it It's been a long time coming. I guess first of all The reason we're here is because of the you can't the convention center expansion groundbreaking is tomorrow at 3 30 afternoon 3 30 in the afternoon Anybody here in the room anybody watching you're invited to come to that It's across the street on the on the east side of college where we'll be doing the expansion after we're immediately afterwards as a reception back in the convention center, so please come in and celebrate this monumental occasion with us, but Yes, we're here. We're excited. Everything you said about why wouldn't we want to move down there we Visit Bloomington. We represent tourism for the entire Monroe County area Obviously we were one of the for the the main marketing arm of the convention center along with the convention center itself and hopefully with a New host hotel that'll be developed in the coming months as well with their sales team and all three of us We'll be working together to fill that building with groups of five six hundred business travelers coming into downtown Bloomington Sunday through Thursday when we need that business the most You know, we're genuinely excited about this Like like like you said timing wise I have a board meeting on June 18th of this month where I'll be presenting this to my board and Then on June 26 the Monroe County Convention and Visitors Commission. I'll be presenting to them there the Got to understand that I have no money for this in my 2025 budget didn't even know about it I'll be presenting my 26th budget to them as well here in June. We budgeted last year for 2025 in June That's how far in advance we have to do it before we go in front of the County Council in the fall to get it approved So the money is there in keepers tax the County or the Commission of Visitors Commission has it Like I said, they have pre approved by pushing this forward and that's where we're out of it So so we'll kind of have to figure out that timing but you know It is everybody is on the same page about making this happen and wanting to be there Pardon me, mr. McAfee, I know who you are, but could you just for some public purpose sure do an introduction So that that's on the record. My name is Mike McAfee And I'm the executive director at visit Bloomington. We are the Convention and Visitors Bureau from Monroe County. Thank you so much We're an independent 501 c6 and I worked for my board and that Monroe County Convention and Visitors Commission Just want to make sure I Guess you my question would be is there any estimate and we are very sincere about that additional space very excited about the possibility of Building a visitor center in the space that's open now and potentially in the in the additional space having our professional offices there We will probably have to have to we're looking at space in Fountain Square right now for our offices because there's not enough room in The one side so I would like to know if you have any clue as to when that space might become available We're believing when we do this and when we invest hundreds of thousands of dollars into this visitor center We don't plan on leaving. I do see it's a we've got what a one a one five-year lease with the opportunity to Read up at four times so we could lock it up for 25 years. That's that's what we're interested in and I would like to get back in there as soon as possible with an architect and a contractor to start getting some estimations on the cost for build out and things like that and and then my other question is just who's the best person for me to work with on on getting in there and sharing information back and forth, but Just so excited about this. It's it's been a long time coming and it's gonna be great Happy to answer any of your questions Yeah questions or comments from commissioners are welcome I've got a couple of these questions Mike I think there's a great opportunity also. So I really look forward to you being able to pull this off And I'd like for us to be able to I don't know how exactly we would handle this but this We are proving this lease it kind of ties the commencement to June 1, which isn't really viable So how you how we do it so it's flexible, but I'd like to make it more open so that it works with the with the with the tenants timeline is the terms outlined in the For the least are hereby approved and the authorizes the president to sign the final form of the lease. So The terms would be the same the start date could be Easily modified Because it's it's not great or signature today because right don't have that I just didn't want this resolution of time that you want. No, no, okay, it's It's what is a listed In the five-year lease terms of her the general and it is just a draft and exhibit a so So it can't be modified to fit the party's needs This if I read this lease correctly, it's a grossly That is correct, okay, and then one other an article seven One Section one We're talking about the tenant getting liability insurance and naming the landlord as additional insured The then who they've called out in this section to be additionally insured does not tie in with actual landlord's name in the lease It is Naming both the city of Bloomington and the landlord which is the Bloomington redevelopment commission so it's Additional insured. Oh, yeah, I don't I don't see that so On page five of these section one Obtain and keep them forged during the initial term and all renewals or extensions there are the policy of comprehensive general liability insurance and sharing the city of Bloomington comma landlord and Tenant against liability arising out of the ownership use occupancy or maintenance of premises. Okay, so that covers the RDC So it's the landlord is you The Bloomington redevelopment commission and what I did is I made sure that it also included the city of Bloomington As well, okay. Thank you Okay, any other questions or comments from commissioners real quick my long term you're planning on as the other leases expire You would move this is your primary location for the CVP Well, and let's just utilize who's your network or are you looking to expand further into this area Or you as your primary are you still? Primary Convention of Visitors Bureau or as a satellite office. No, we we Our current facility on North Walnut Street We retired the debt on that many many years ago paid for that with inkeepers tax But that is a cat that is an asset of the county commissioners and when we leave that facility They will they will own it and can sell it or use it for other purposes It's too bad. We'd love to have the proceeds from that from that building to use for our build out but that's the way it works and again, I look at it as the Tourism industry and once again is given back a million dollar asset to the community to use for other purposes, but we'll Yeah, we'll we'll we'll again. I'm not quite sure of how the move will happen if if If best-case scenario we need to be down there I need to be down there with my team in that visitor center and our Salesforce and if we were to move our professional offices into Fountain Square Mall, for instance We were just looking at a CSE property walk across that bridge or walk out the door and around the block and we're right there With my team of two to three people that's running run in the visitor center So and eventually we'd rather be in that adjacent space So we have both our offices next door to the visitor center. They're connected in that way We just know we need to wait till the other group might vacate it. Okay, that answers question I was not completely unaware that you did not the CVB did not own that building. Okay. Thank you for clarification. So Okay, any other questions or comments from commissioners if not open it for public comment either online or in person Seeing none. I will invite a motion for resolution 25 - 59 Second we've got a first and a second all in favor say aye aye any opposed motion passes unanimously For that, thank you very much Next item of new business is resolution 25 - 60 ratification of emergency services provided and For payment thereof to be an L sheet metal who would like to speak to that? So in February five leaks were detected from the roof drain piping that were impacting the fire administration officers and offices and showers West public works contacted B&L sheet metal for emergency services this Claim crossed my desk and because it is over our $5,000 threshold It has to come before you for approval before we are allowed to pay it. So That's where we are Thank you. Any questions or comments from Commissioners on Resolution 25 - 60 Is the fire administration paying rent that is a very good question, I don't believe so So is there a lease I don't believe Should there be Yeah, that would be helpful for just understanding what the plan is for that especially if there's cost to the landlord involved so Yeah, this is a capital improvement more or less. So we've been paying for it anyway, but right But it looks like we're like to know Maintenance is going to be handled particularly as we're going forward if we're going to continue to in the building then There'll be lots of other people in there, too I don't think it's a money-making affair. It's just how stuff can be handled. Yeah Thank you any other questions are coming from commissioners if not, I'll open it for public comment on resolution 25 - 60 Seeing none online or in person. I will invite a motion for this resolution I'll make a motion to approve 25 - 60 So I got a first and a second all in favor say aye. Aye Any opposed motion passes unanimously. Thank you Next item on our agenda is resolution 25 - 61, which is the approval to terminate the Indian illegal services lease at College Square Who would like to speak to that? The current lease that Is with Indian illegal services has a six months termination clause and as that site Very well considered as the hostess tell site that there is the Need for flexibility to have that space available when it is available The least we did with little brothers for their construction offices was 30 day time frame. So we need to start that clock ticking I Do believe if you get six months down the road and they haven't found a location and going to do a month-to-month lease while they finish something out or Go ahead with something like that too, but six months is a very long clock Thank you Any questions or comments from commissioners on resolution 2561? This is just the public notice without any questions that guys you got six months Perfect I'll make a motion to approve. I just want to open it for public comment, please Just if there's any interest in public comment on this resolution now is that opportunity seeing none online or in person? I will invite a motion, please I'll make a motion to approve 25 - 61 second First in a second all in favor say aye. Aye any opposed motion passes unanimously. Thank you Next item on our agenda is 2562 Which is the approval for preliminary architectural design of a host hotel for the Bloomington Convention Center at the college square real estate Who would like to speak to that? Margie's up on that one I told her I could do it if she Basically, I am on. Oh, I'm sorry. I'm on. I'm sorry. It took me a minute to unmute so This request is to ask the redevelopment Commission to authorize payment of design fee for a Hotel that will serve the Convention Center proposed hotel that will serve the Convention Center and that would be placed on redevelopment Commission land you remember that we talked to you earlier about Using the possibility of exploring the use of this This the old what we call the old Bunder and Robertson building are using that land for a hotel that will serve the Convention Center And we have continued the conversations with With a hotel developer that was chosen by the CIB and We are at the stage where We in order to sort of move the negotiations further. We need to know how much money That it's going to take to build this hotel. We have several options where we could you know hotels these days Don't generally get built, you know, just sort of something like a convention center without some public incentives And so we hired Scott Chen who is our outside council working with us on our side to negotiate with a hotel developer what? Incentives are appropriate in what form they can take the form of things like tax evasions Just cash You know TIF funding other sorts of things bond Financing and so we we haven't figured out, you know what the amount of incentive is yet We're still trying to understand. Are we going to provide incentives and just sort of walk away and say hey, you know developer here you go, or if we're going to try to be a little more creative and And do something like Carmel did where they became a partner in the hotel development and so the last conversation we had with the developer and with Scott Chen in the room was about getting a design done for the hotel and there was an architect that the hotel developer has in mind and as part of our Contribution as an incentive They asked if we would be willing to pay for the design for the hotel so that we can move the conversation forward obviously, whatever funds would be spent Towards the design would be counted on our side as a contribution towards incentives and so we said, you know Jane was in the in the room and I was and Anna. I think were you in there? I was out of town that day. Yeah, so And and I think Jessica was was there as well And so we said sure we're going to have a conversation with the redevelopment Commission and let them know That you've made the request that you would like the redevelopment Commission to appropriate $300,000 For a hotel design and it would be counted as a contribution or incentive for the city of Bloomington We also know, you know, we have one appraisal for the land It's not my expectation that the city of Bloomington at least at this point in negotiations that the city Redevelopment Commission would sell the land. I think the city would probably want to keep the land there's some good reasons I think to keep it and have that also as a As kind of does our contribution, but anyway, we are we are here tonight to sort of share that that Information with you that we have this conversation that the hotel hotel developer would like For the Refund Commission to front the design cost to be counted as a contribution and to get your reaction to that I'll add to that that it's preliminary design. This isn't designing the entire hotel project This is to determine how much space do they need? How would that space be laid out? You know, how many floors would it be? How many units would it be? and do some renderings of what it might look like the Discussion was that they there's three acres there and they made me too. So What would that other paper look like? Where would it be? And so to get they need to get that amount of information to get Preliminary cost estimates or what this is actually going to be. So this is the stepping stone the next stepping stone from the one that you've just taken here to get to We're what kind of size of project is this is this something that you know The RDC is interested in moving forward with or not or how in what manner? But there's no way to Structure a deal if you don't have some concept of What the cost is is going to be so I just want to make sure that this you know, this is preliminary design and In those kind of things that are necessary to to build good cost Thank you open it to questions and comments from commissioners on resolution 2562 There there's nothing that's attached and this does not commit anything other than work Committing to if you committed to this tonight, so there's no further commitment being made But without And having a project budget. We don't know what they're going to need Or what might make it a tight score for them or what and what's going to make good for the for the city? Development here, you know the proven visit Bloomington coming down there and there's going to be a lot a lot of selling of Bloomington to come here and Enjoy all the things that we have and but can't Even get to negotiating that what that package might look like without getting a budget So that's what this is for a budget and some rendering so you can kind of start getting a picture in your head What this could be like Has there been any opportunity for mr. Chen to provide you know based on his expertise a bigger picture of I realized that Certainly these preliminary design would help with understanding again the total project cost and what other incentives might be warranted But nonetheless, I feel like I'd like to know a little bit more about you know Again, we've talked a little bit about is the city donating the land or retaining the ownership I mean, there's various things. I just feel like I need a little bit more of a menu going on besides just this initial step and I again I understand there are unknowns that this is intended to help resolve to some extent but At least for someone, you know again someone with his expertise who understands Bringing again this kind of public-private element into a hotel Construction love to hear a little bit more of the menu that he's has in mind where this fits into that That's at least my point of view I can I can try to address that I'm certainly not such in but I can tell you that You know There's a kind of a fork in the road that the city will have to determine do we want to be a partner with? Developer and and I when I say the city I in my mind, that's the redevelopment commission It's and we're not at that fork in the road yet But at some point the city will have to determine the city redevelopment commission will have to determine Do they want to be a partner with the hotel of developers? This is a good use of tiff dollars in order to incentivize the redevelopment of that three acre parcel and Do you want to be a partner with the developer or not? Do you want to give incentive if you don't want to be a partner and again what that partnership relationship looks like? You know, what percentage does each own all of that? We are very far away We don't have no idea what that is We would work out a letter of intent with the hotel developer and that would come to the redevelopment commission or Google We are talking about about developing a letter of intent, but we're not there yet and But you know, we just talked about what would that even look like Any if the redevelopment commission says hey, you know, we don't want to be a partner And the hotel developer says okay, we'll do it. We'll develop it But we're gonna need X amount of incentives and to the question that was previously asked How much would that be? We are hearing in the neighborhood of Tens of billions of dollars is what like for example scutcheon is outside council working in Indianapolis and obviously that's a bigger project than ours, but You know, he's he's familiar with that. It doesn't think you know that That much incentive is unrealistic now as Dana said So so and I want to make sure I answer your question Deborah, but as Dana said this is just the preliminary design and We would it would get us a little bit closer to figuring out How much money we're actually talking about Because and also I think they're Dana correct me if I'm wrong or and Anna are we already doing the soil borings? Does that already happen? We're we're already working on it. Yes We have phase ones and soil borings that are ongoing So these are sort of the list of things that need to be done sort of orange the environmentals Get a preliminary design and then we'll sort of get closer, but I think we can certainly ask Scott to show up At a subsequent RDC meeting and and will be welcome Yeah, I think I'd be great. He does live in Wilmington by the way, so it's not a long drive for him. Okay Are there comments or questions from commissioners? Yeah so Margie At some point in my mind and I realized that I deal more in the private sector and not public private so Equation may be different, but at some point they need to see the buyer/tenant have some vested interest and not just for The RDC to continue to bankroll the investigation and then we don't at the end of the day. We have no deal I Thought it was a very Considering where we are in this process which up until just now. I didn't think I didn't you know that we're had it you had any meetings It I found it odd that That they're asking us to spend 300,000 Typically that would come that that investigation would be Would be at the expense of the tenant or buyer one of the things that we discussed with that is that Though Dora has been selected as one to enter in negotiations with it could be down the road that that's not Who want to partner with and by the RDC paying for those? Drawings and all that preliminary design that is property of the RDC The buyer is not taking that with them. That's still something that would benefit the RDC Even if the buyer or partner changed and so that that's That that was some of the discussion that came out of that is that who should own these and if there's going to be this time spent to get them done and Keep putting this down the road when round birkins tomorrow on the convention center. It seemed The consensus was and margin correctly tomorrow, but it would be best for the RDC Now I understand and totally agree with the principle of that if You know and I understand you say that this is not maybe a foregone conclusion that Dora is the partner but you know at this point there is a significant amount of Negotiation and work that's taking place to get them to the table But I would think that if the RDC were commissioning the preliminary drawings to scope the overall total project cost and Logistics that that would then be an opportunity to shop that out to perspective partners So I'm a little confused in terms of to me it seems like a little bit put in the cart before the horse to have The partner and then the design as opposed to design as a way to shop out the project and I again I'm not I'm talking just as someone that makes sense to me I welcome the input from folks more experienced in commercial development because I'm more on the residential side of things but that just that would make sense to me to Shop for a partner based on what we know that we own that we've commissioned for those preliminary drawings And if I could speak to that and the CID I don't know if you guys remember If anybody is paying attention the CID did go through a process Capital improvement board, which is it is a function of the agreement between the city and the county to allow this Press this project before because the county and the city were stalled the CID did vet partners and did pick Dora as the hotel partner now that was their recommendation to the city was hey that should be your hotel partner now As Dana points out there's just security and owning the plans those primary grunts That's that's and again if you put in a hundred thousand I think it's the due diligence and you put in another three hundred thousand. You're up to about four hundred thousand What we're told are, you know incentives that are requested for this We're nowhere near the cap of that, but I do carry you a boat I do think that we are again, if you decide tonight, we told them that we would come to you and get your reaction and your reaction is I don't Want to do it and I want to hear Scott Chen and I want to hear from the hotel developer You know that's we can take that information back I do think that at some point, you know, somebody's got to make a move to move this ball forward We are and if you guys also want to have a redevelopment Commission member one I don't want to have a forum obviously so we have to post a meeting But if you'd like to have a representative of the redeveloped Commission You know that somebody can join in our conversations. That's totally fine, too I just these are not the kind of negotiations though that you that you are negotiating, you know in a public meeting Margie that brings me to one question in regards to it And when is our executive commission since we're talking about potential disposition or partnering on real estate? Our next executive session is scheduled for the 17th. So the 17th margin Okay, does that put us in a position if we either held an executive session or? Waited to the 17th to make a decision so we could because we're talking about disposition of property the lease property Hold on to it partner with it, and I don't know if that falls under those Conditions in regards to have a discussion. Yeah I mean again, I'm not suggesting that the redeveloped Commission divest themselves of this property, right but You know that is not something that I'm proposing tonight, but you could certainly talk about selling property in an executive session And and has that notice already been posted not yet And do we have an RDC meeting that same? We have an RDC meeting on the 16th We could not facilitate the executive session prior to this the meeting on the 16th So we have pivoted we do have the ability to reach form on the 17th at 430 Could we move our redevelopment to the 17th? The reason I'm asking that question is trying to move this thing forward as you know chicken and eggs Margie put it that we continue to Do it, but we're not putting ourselves in a situation that we're right at this present moment. We yeah, because I want I Okay That's right, we have a public hearing scheduled for the 16th, unfortunately, so we're Okay from an RDC standpoint You would if you moved the July 7th meeting up to the 30th that would give you only a couple weeks I'm just trying to condense any time frame At the present moment we put we put a hundred thousand dollars in so far to do the Environmental and the absolute necessities to find out so we're a hundred in this is a Right due diligence, but we also have legal fees legal fees Which you know are required to do this but trying to move forward on this in the most expeditious manner But still have a little time to review and as the resolution put under you know to putting in the People that will be looking at it from that standpoint to try to establish an RDC member on That committee and any other individual and we've got a good representation Financially and capitalized from the city. I just think it would be imperative to have at least one RDC member so that we're apprised accordingly In another possibility you could have is to do a special Session after the executive session, which should be fine So just hang out for another 15 20 minutes and have a special man I just think there's there's things we need to kind of oversee before we start bringing things through and spending another 300 without us having a good understanding of where it's going to go to because we all know and Hopefully most of us will be at the groundbreaking tomorrow. The Convention Center is happening And a host hotel is needed in order to move it forward and we happen to have the property they suggested so But how does the rest of the board feel in regards to trying to move something forward? What is the source again of dollars for this 300,000? There you go I'm satisfied Particularly since we own the data that comes from this process That that is an entirely appropriate use of TIF funding and it oh by the way, it's a pretty damn smart one, too so I'm very satisfied with that. I understand the concerns. I understand that people have questions about Well, how much money are we going to need to put up here? I understand those questions But having seen the due diligence done by the CIB and maybe Jeff McKim would even want to comment on that Having seen the process they went through to look at potential hotel partners Given the very nature of TIF funds and what they're meant to do I'm so I'd be satisfied with supporting this moving forward So just to clarify I don't I think it's a good it's an appropriate use I have no question about that I think it's the cart before the horse that's That's my issue. Well the Randy's point we should know a little bit more about Where we are in this project before we just write a check for another $300,000 which and how in our in in our in in the argument can be made that the Buyer slash tenant should participate. We'd like to see some vested interest on On their part not all coming back to the TIF fund every time, you know, there's another due diligence need Letter intent would move things forward accordingly and because their presentation that door did was Absolutely the best of the ones the CIV went through due diligence in regards to identify but as the property owner and the fact we've got six point eight million dollars in that property and to be Responsible on what we're doing tip funds is great to it's it's the appropriate use but I'd like to at least have be able to have that discussion of Land that land disposition land lease whatever the circumstances are so we have a good understanding before we appropriate And it may just be me but we put a hundred thousand in which was absolute necessity because if that came back bad We would have an issue anyway It would be done. I think Margie touched on this a little bit, but without knowing More about the cost. It's hard to know what the structure is. So it's a chicken and an egg Situation which one comes first. I understand your your desire to have those conversations But we're still going to need to have some sort of design work to understand what we're looking at or what the structure needs to be And let me and just point out something to one of the Senate built on hit us this year and really One of the reasons That our interest was peaked and possibly having the redeveloped commission Be a partner in this project the way that Carmel did it is because it may be a way to bring in Continuing revenue in a TIF district and and we have expiration dates on our TIF district so we're looking at if you're going to put in the kind of incentives that For this kind of a brand you said we're going to have a convention center breaking ground tomorrow We're going to have to have a host hotel. We know where we want the host hotel We own the land that can be contributed on our side And if we're going to come to the table to negotiate an LOI And we said we have eight million dollars for the land and we put up four hundred thousand dollars and we did a design I think we're in a decent position to negotiate an LOI So if I'm if I'd rather the City Redevelopment Commission be a partner and make money on this deal Then to get tens of you know millions of dollars incentive and get nothing out of it for return and investment and so You have to spend money sometimes to make money and this is a little I have fully warned the other side They're giving people scratching their head and moving to be like what the city? That's weird, but you know that is the way that things are going in terms of These kinds of projects and I think Anna aren't we all going aren't we going to a Redevelopment Association? Meeting in Carmel to talk about how they did their project when is that? And so, you know staff is if you don't work, you know We're trying to work to try to get the information to you if there's I'm giving you Pretty much all the information. I think I have on this and where we've what we've done so far and where we're headed I don't know. I mean again, we can invite Scott to a meeting to share that with you, but At some point, you know, somebody's got to design this do the preliminary design I personally like to have the Redevelopment Commission in that that work And that's another reason why I think it's a smart move for you guys to appropriate the money for it And it and again, it makes it makes us look like you know, we're serious about this when we're negotiating our LOI And to add on to that to me the ownership of The documents is important also, the the fact that there could be a continued revenue stream is Could really going to be important to the RDC as time goes on But the third thing that's really important is that if the RDC is a partner in this The RDC can make sure that this stays as a premier hotel and it just didn't get turned over to somebody could be a partner you can make sure that monies are put back each year because typically on a Hotel every seven years they replace carpeting and all this stuff every 14 years they replace almost all the cabinetry and everything else and other designs so the Method that you do that is you put money back each year capital so that you pay cash for it when that happens and If you have somebody else controlling that they may or may not be putting the money back They may or may not do the upgrades that need to be done to keep everything fresh and vital Like you were talking about Hoco and we talked about the trades district, you know making it keeping it vibrant Hotel being a partner in the hotel is also a great way to be Be in control of the destiny of how nice the facilities remains And Margie to your point about it takes money to make money That's true, but I've been a lot more impressed if Dora had come to the table and said hey, would you split it with us? because we need to have you know, it's information that we absolutely have to have and Well, we'll invest with you I Don't know what they've already spent. I mean they're they have spent This obviously spent money in preparing for the CAB and I don't know what else they have spent on their end We certainly can find that out if you think that they're not I mean they seem committed. They seem to want to do this project I don't think they're gonna walk away from the table if that's the concern I We did hear very good things from sketch in about as being you know, one of the better they develop hotels in Bloomington You're one of the more solid developers You know, so but again, I understand and I hear you out of there that you want them to bring something to the table And I think that's what an LOI does is it does you know, this is what we've done so far You know, this is what you've done so far. Here's where we're gonna go forward with us And And again, we already have one example of a hotel that here in Bloomington built around the convention center but the owner has no incentive to put additional money into it and They're making you know, they're making money on it. They haven't wanted to upgrade it we we kind of like to make sure that this becomes the You know premiere hotel or the convention center and that it's Dana said we have some continued control over the project And and possibly, you know, ideally the goal is to have a good return on the investment A lot of goals and good thing good Something's going to happen. It's just a matter of chicken and egg and I'm just looking at how we make sure that we move it forward as quickly as possible without just Throwing things because we don't have our one report back yet on our borings Put that money right and I mean that could blow everything up It's it won't I I'm fully confident based on my history of Bloomington, Indiana that will be okay But yeah You know one of the things that we talked about was trying to make this the most sustainable project possible And an idea for example if you harvest the limestone out when you're when you're digging, you know If let's say imagine there's underground parking. I'm just making that up imagine there's underground parking under the hotel And if you hit rock, can you turn around and reuse that rock and make it as part of the project make limestone part of project? To truly make it sustainable, you know, so I would welcome the opportunity for one of the redevelopment Commission members to join us So that when we come back to these meetings and give you reports you have a trusted member The redevelopment Commission who's been part of it. I think that would be wonderful if you guys would like to pick somebody to do that That would help us out a lot. I Would I would look forward to doing that and see if mr. West or if anyone else here would like to do it Well, that might be a separate item of business But right now we have resolution 2562 on the table. We've had ample Commissioner discussion. I'm gonna move to invite public comment either online or in person We see mr. McAfee I was I was asked by the capital board to sit on that committee that selected door. I just wanted to say that It's going to the road. Can we do things in our own unique way everything? This certainly was a unique situation the the three the three spots that we They were looking at two of them were owned by the county that had been banked for this expansion years ago But then the north side that they obviously chose the best location the capital square building the city and so that's why You know, that was why it reverted back to your group to negotiate that so there's a chance They could have shown the spot to the south or west of the convention center, but they didn't so that I think that's why it happened this way Any other public comment I Will if there's no further Commissioner comment, I will invite a motion for this resolution I'm gonna shock Margie and move for approval of 25 - 62 All in favor say aye Any opposed You are opposed, okay And the only reason for opposition is simply before I'd like a little more information that's all that's been made clear So we have one opposed and four in favor and the motion passes Okay, thank you for that discussion next item of new businesses resolution 25 63 approval of agreement for commercial cleaning services with Gc enterprises doing businesses office pride commercial cleaning services for the trades district garage Who would like to speak to that? I am happy to discuss it So as part of the lease agreement for the trades district garage Rdc is to fund operating expenses including the utilities and janitorial services among other expenses in exchange they receive So at the end of the year, it's all reconciled and you guys pay for it and they will pay us back essentially, I approved two months temporarily the contract had expired just So that they could continue services and not Miss any and so this is a more solid long-term contract that will go through May of 2026 It's about twelve hundred and twenty five dollars a month for the cleaning services at the trades district garage Thank you any questions or comments from commissioners on this resolution Thank you Seeing none any public comment either in person or online Seeing none. I will entertain a motion on to resolution 2563 Second we have a first and a second all in favor say aye aye any opposed motion passes unanimously. Thank you Next in our agenda is 2564 which is an approval of a first amendment to the CDBG funding agreement for the replacement of Siding at life designs. We have Matt Swinney with housing and neighborhood development. Thank you Hello So this is a 2024 project and it went out to bid They only got one bid back and it was considerably higher than what they had originally estimated for the project they Looked into putting it back out for bid They found that there was no interest from anyone else to bid on it again so We discussed the idea of adding funding to it to cover the additional cost to actually use some funding from when they came in under budget on a previous project and Additionally save time and let them continue to move on with the project. So We wanted to increase the funding for the project to Dollars Thank you any questions or comments on commissioners on this Approval of the First Amendment for CDBG funding then there's no way to put anything back out to get another comparison I I mean they they reached out to several people to try to see if there was interest in more bidding They got no response back. So Wow, yeah, I was surprised. I am surprised. Yeah, I'm a little surprised because I mean it's 65% of what our original approval was Yeah. Yeah, so I mean that in itself just a matter of as we look at CDBG funding I'm fortunate to get what we can how that money goes as far as it can in these processes so, yeah, they've looked at scaling the project back to but I would hate to have You know a portion of the building's redone and then the other one's not so The other thing to keep in mind too is that all CDBG funding is timed so we can't stretch it on forever Yeah, and the additional dollars are are coming from a savings from a previous project, yeah So saving one Costing the other time frame and just so everybody or we're aware on the Kobe Lane there. These are affordable units So that in itself is we need to maintain now at this increased cost doubtful if they come back for more. I Wouldn't think so this this I think believe it also has a contingency built in for anything that might come up as well so this should be All that would take to get all the buildings done for something is there is some savings It would come back to the hand work Okay, that works. Thank you Okay Thank you for the comments from commissioners any public comment Seeing none. I will invite a motion for resolution 25 64 Move approval resolution 25 64 Second got a first and a second all in favor say aye I Motion passes unanimously. Thank you. Make sure you get on time now Okay, next item a new business is resolution 25 65 which is Sorry, my agenda did not jump down to it. It's not Linked there. Okay. There we are Approval of agreement for temporary use of city-owned property at Hopewell Development. Mr. Copper's here to talk to us so this is an agreement to Coordinate between two adjacent construction projects. The first project being the core building in the northwest corner of first and Rogers There's a map on page 127 of the packet if you don't already have it in your head and then the second project being part of the Hopewell construction so About half a block of Jackson Street to the west of the core building Portion of an alley to the north of the core building and then improvements on Roger Street to the east of the core building So practically surrounding the core project So we want to make sure that the two projects are talking to each other coordinating the core project needs access to their site Of course, they also need space for storage and staging of materials So this agreement just outlines how that coordination would happen Kind of who gets precedence if there is conflict timelines for that communication To try to make sure that both projects can be successful and come in without additional time or expense on either one of them I'd be happy to answer any questions Just based upon where this map is the yellow that we're looking at In regards to is that you mentioned that was a separate Hopewell project So are you talking the Jackson Street extension or what's our Hopewell project that's going to be involved in this? Yeah, so the the yellow is showing on this map is actually showing public right of way okay on the map the construction project if that is happening is Yes, the southern the southern block of Jackson Street, so From 1st Street up north half of a block and then also the alley that that's the yellow right of what you see along the north side of the core building and then also the block of Rogers between 1st and 2nd would see improvements and That is the construction that's Related to the Hopewell overall. It's kind of a piece that most Most helps the core core project. It's going to help the core project But it's part of a public work project that will be funded under the Hopewell Yes, and eventually that you know that whole you know, Western Hopewell area will get built out and gridded This is just a piece of it. That's most relevant. Okay, this is just Temporary and then the only other question I have in regards to it is based on us giving them the ability to do that The lease it says they'll put it back the way it was. Is that a correct statement? Yeah, so if they if they damage Change change property that's owned by the RTC. Yes, we require them to put it back. Okay I just want to make sure that we've got a documentation for that accordingly because well, it wasn't like that Let me find out. We have to pay to fix it again. Yeah, thank you The other questions or comments from commissioners if not on by public comment either in person or online Seeing none. I will invite a motion for resolution 2565. I'm sorry. Sorry To to the point Randy made about condition Is that in the agreement? So I'm looking at it now and I'm covering for another staff that Facilitate this so if anyone else here is more familiar with it I didn't really carefully enough to know for sure but it's a good point. I'll be in writing. I don't want to make it the assumption I mean, yes, so there's like liability insurance and things if something terribly wrong went wrong with property There's there's lots of language about exercising due care and operating professional manner, which I think could be argued to cover that as well No, the reason I asked this Neil in regards to it is when we tore down the old hospital We the core building had a perfectly good parking lot And if you look at the parking lot in that core building, it has a large gash in it where a heavy piece of equipment Damaged it and nobody knew anything about it So in order to make sure as we do this to help beautify and take care of our affordable housing and such I just want to make sure that as a responsible party for our community that If someone uses it, they put it back and as good or better condition than it left then then it started So I think it's a great question. I will you know, the area they're using is is grass, right? There's not as much to damage, but they could still I just want to make sure it's replanted put back in as good or Or good or better position and what they got it in and Dana I don't know if you were the attorney working on this or was not okay. I Asked Dana to look at this real quick to see It does say that ECM and its employees and subcontractors Contractors shall exercise due care and shall at all times act in a professional manner And they do have professional liability insurance and it's their profession to do that job I And they are having the city and redevelopment Commission as being additional insurers it does not specifically state they will return the property to its Previous condition Yet at the same time they have to exercise due care. And so therefore they If they didn't exercise due care, they would be in violation Well, I guess you could argue whether What do care is but that's would there be a problem? amending this we approve the resolution we get this amended just to add the sensor to the I think that solves the problem To clarify that it would have to be returned in the same or better condition that it wasn't really stick it in appropriate Okay, well, thank you With that discussion in mind do we have a motion for resolution 2565? I'll make a motion to approve 2565 as amended to put the condition back as good or as current or better, okay So we have a first and a second all in favor say aye aye any opposed motion passes unanimously And our last item of new business on tonight's agenda is resolution 2666 which is approval of payment of property insurance to Highland who would like to speak to that? I Would be glad to it'll be brief. This is the insurance premium for the forge Okay, so insurance premium any questions or comments from commissioners on the insurance premium for the forage Will we have it again next year? Yeah Okay, yes you will We do need to pay it. It's been floating around didn't cross our Eyes until recently so we do need to get this out It is for a year It's not something we can go without Okay Any questions or comments from commissioners if not, I will invite public comment Or is this part of a bigger policy and this is just the additional premium required for that building Risk in legal department handles all that coordination. I'm not aware I assume that it is as they shop multiple policies for multiple properties Are working on for Dana's suggestion on getting this policy in the Redevelopment Commission's name instead of just the city of Bloomington as well so that we can help make it clear to everyone They always Oh Okay, I'm not seeing any indications of public comment or Minor in person, so I will invite a motion for 2566 Move approval of resolution 25 - 66 First in a second all in favor say aye aye any opposed motion passes unanimously Thank you. So now we are at the last part of our agenda, which is for other business or general discussion I know one item was whether we wanted to move our July 7th meeting to June 30th, so I will just put that out there if there's anything further you want to say I think maybe we need to find out if we have quorum on July 7th first and then we can talk about whether you guys want to move Actually will be out of town. Okay on the 7th. Yeah, who else will be out? Pull it up to the daughter the grandchildren When you get to make a decision never I Plan to be I plan to be here. Okay, so we have quorum on the 7th. Would you like to keep it on the 7th? How does it handle how does that fit with our workflow and things we have to I think you'd and you would save a week if you did the 30th, but a week is But we'd have we would then not meet again until the 21st the July That's I'm good either way I'm a little prefer the 30th if it's if it's all the same to everyone else Actually, I was just reflecting and reviewing that last part of There's a few different things going on. I actually had it reversed where I'm out on the 30th I'm in on the 7th and but I think we have a quorum either way, so I'm open to either option It's up to you guys. I'm good either way Okay, shall we just stick with the seventh then just kind of I'm just feeling a little bit from having taken a Meeting off in May just because we didn't have a quorum and I'd love to just kind of keep us on peace And not have the backup that's going on even though I realize it would be a one-for-one swap It's still this feels like it's kind of there's a lot of stuff cooking. So You're saying we might not just it's not gonna be a shortage in that Okay, well it sounds like we're gonna keep it on the seven, okay Keeping on the seventh. That's fine. Okay, then Dana for quorum. Could they have two people come to the conversations about the Convention Center Can't do three because then so if you guys could figure out who you would like to join us or is If we have reoccurring meetings, I don't know if it would be cause more harm to have rotating members in Two is a good idea because you can't always count. I'm both being available. So there'll always be one person there So I think there would be You said you were already essentially Is that a conflict of interest or is that right just Well, I'd like to volunteer to be one of the members I like see yeah And then I would think there wouldn't be a conflict Because there's no conflicting goals Because the CID wouldn't have anything to do with the hotel At least If there are questions, let's wave off. Yeah, I'll volunteer no one else wants to do I don't know that's a question. I'm allowed to hear reports back down I look forward to hearing from the people who can attend Say based on what I saw from doors or reading doors presentation. I think it's a good choice to work with So you'll John and John, okay, so you'll loop us in okay. Awesome. Thank you gentlemen for offering your services to participate with the CID Anything else that would fall under? Way back our earlier conversation about about Dora and wanting more information wanting to Deborah as you put at the menu Did we conclude that we will add that to our agenda on the 17th that we will be able to or do we need to? convene in public session to do that because I Would be interested in having that conversation as well to really understand it that would be right. Mr. Chen I'd love to hear from him. It's just a matter of advice. So it's a public meeting or right Okay, and do we have room in the agenda? I was forward towards Could we do that on the 17th, right provided that mr. Chen is available? Calendars and you may need to enlarge the span of time then because yes That you can't allow 10 or 15 minutes and he's not available just looking ahead to one week It's right under our session with right his availability and learn first order of business tomorrow We'll try to get some dates and make sure that we can coordinate that we can plug it in on the 17th. Let's do it Okay, any other items of business that we should address before we adjourn one last thing I've been attending the CIB here or meetings As a last meeting, you know the CIB had a CIB indicated that he would like to have somebody there He's going to put it on the agenda every month for a report on the host hotel or ask about it So I just want to be you know, isn't Jane I think she is I just want I don't know if she saw it or heard it I just don't want her to be forewarned that it'll be on the CIB's agenda every month So that way we at least say we're working on it And what you're looping Randy and I just want to make clear we're not we're not interested in the CIB meetings It's the Dora meetings and the Scott Chen and just trying to understand the structure of the possible Just FYI the building corporation is going to start running its meetings parallel to the CIB So we will because very often the CIB meetings produce Stuff that we have to do so you can do it. I just say you do it after right? Okay, will you be doing it? Here and see how it will be probably convinced them Okay getting everybody together Any other items for general discussion before we adjourn No, but I will say that I think that it would be a really good idea of whatever gets reported back to the CIB is also Shared with the Redevelopment Commission because I do think there's some communication breakdowns so Thank you. That's an excellent recommendation Okay, I will take a motion to adjourn Thank you all for your time this evening broke a record for the longest meeting I know (orchestral music) (orchestral music) (orchestral music) (orchestral music) (orchestral music) (orchestral music) (orchestral music) (orchestral music) (orchestral music) (orchestral music) (orchestral music)