- We're at the Redevelopment Commission meeting for the City of Wilmington, August 4th, 2025. We're going to start the meeting with a roll call, please. Laura McRobbie, present. Cece Gamaluri, here. Brandi Cassidy, here. John West, here. Deborah Meyerson, here. Next on our agenda is staff present, please. Anna Killian Hanson, Housing and Neighborhood Development.
- Please bear with me this evening. Also, I don't have my normal support here, so I'm running things as well, so just. You're doing great. Let's hope it's working. If you're online and can't hear, please let me know. Jessica McClellan, City Controller. Kimi Caswell, Handicraft. Jane Coopersmith, Economic and Sustainable Development. And? Anna Dragovich, Economic and Sustainable Development. Roy Aitin, City Engineering.
- Thank you everybody. First item on our agenda is the minutes from July 21, 2025 and July 18, 2025. We have any questions or comments from commissioners on the minutes? If not, I will entertain a motion. Move for approval. Second. We've got a first and a second. All in favor say aye. Aye. Any opposed? Motion passes unanimously.
- Next on our agenda is examination of claim registers for August 1st, 2025. Any questions or comments on commissioners on the claim registers? If not, I will entertain a motion. Move approval of claims registers for August 1st, 2025 for 264-787-69. Second. We've got a first and a second. All in favor say aye. Aye. Any opposed? Motion passes unanimously. Next on our agenda, examination of payroll register for
- July 25, 2025. Any questions or comments from commissioners on this item? Move for approval. Second. We've got a first and a second. All in favor say aye. Aye. Any opposed? Motion passes unanimously. Thank you all. First, our next item is our reports of officers and committees. Do we have a director's report? We do. There was one that was incorporated into the packet as well. I'll briefly go through it.
- Our consolidated plan has been provided to HUD. Our initial feedback was, wow, you guys did a lot better than some larger communities. So way to go us.
- The other thing of note is that I know there's a lot going on in the federal world right now. There's a lot of talk of removing at home allocations for 2026, but it looks like it's potentially back on the table. Of course, nothing has been decided yet, but I have outlined that in the director's report. Our CAPER is out for public notice. That's a summary of how we've done each year. Is that an acronym?
- It is consolidated annual performance evaluation report. Thank you. So, just to be aware I kind of wanted to update you a little bit more regularly on the events that are happening.
- in the hand department because we often don't, but we should. We do have four home buyers that have received down payment and closing cost assistance over the last month with another one on the table. So that's wonderful. We do have seven Habitat for Humanity Homes under construction that we are providing a portion of construction financing for. We had a project with the Boys and Girls Club for a security update that is now completed and a shade sale and siding project for New Hope for Families.
- That has concluded the housing authority had a bike pod project that is nearing completion. And you guys will actually hear some about that this afternoon in our evening in another resolution. The college square property for RDC property updates. We did review that geotechnical report, as I mentioned,
- and we are reviewing it. The phase one is still in process. For Hopewell, Flintlock is currently conducting a code and process analysis, pro forma analysis, architectural and context documentation and building selection in the discovery phase of the project. They anticipate being able to provide a draft of recommendations at the end of this month.
- I think H&K is still working on the weeds. They had a baby, so they have been delayed, I believe. But they are going out to deal with the weeds at 714 South Rogers Street. The garage continues to be a source of trouble. Even though the fencing gets secured, we are having transients pull down the posts away from the garage. So they're still gaining access. I'm getting quite a few of security reports on that.
- trying to address that. The Jackson Street project has received the necessary approvals and will begin this week likely. And we have received all the approvals. And then, wonderfully, the 714 South Rogers Street has finally gotten their air handler on. So it's been some time. We had some problems with the electrification of the building, but it is moving forward.
- In regards to the Trace District garage, I know that the previous director's report when I was gone last meeting mentioned that we were having some trouble with the HVAC unit in the building and still having a humidity issue. Again, I really feel strongly that we need to make sure that we are sizing equipment correctly. I believe one of the issues presently is that
- When you have an oversized unit on the building, well, what happens is that it will satisfy the temperature of thermostat quickly. And when it's the hottest day of the year, it really needs to run continuously to pull out the humidity from the air.
- We're working on that. We've had numerous visits. I was out there twice today already. So just FYI. But I think moving forward, it should be a requirement of any contracts for design work to do a manual J or manual D calculation to make sure that they're being sized correctly. Is this for the lease space? This is for the commercial space. So unfortunately, they're not able to occupy it right now because even today, humidity was reading exceptionally high. Where are those original specs from?
- I have just been in the process of trying to pull all of that information together. I don't know off the top of my head, but I can let you know. Okay. Just be curious in terms of some accountability. Yeah. That's brand new equipment. I think the conversation has been that we are not sure if it was the architectural drawings that were incorrect for the sizing of the units. There's two 10-ton units that are in there right now, which is pretty large for that size space.
- Um, so we don't know if that came from the architectural drawing or else we're working on it. So just the kind of thing that errors and emissions insurance is designed to protect. Yes, but I, we're working on it. I'll have to report back. Just know that that's in process. We are trying to solve it, but I do see a hole in a city process, which is.
- maybe we're not asking for the calculations. There is math out there that's required that we take into account the volume of the building, the square footage of the building, and air exchanges that should be happening, or the occupant load as well. So we just need to make sure it's happening. OK. Thank you for that. That concludes my director's report. OK. Just shortly back into the Hopewell garage, I know at some point there was a, we had
- authorize the payment for a review on that garage. And I've never seen that. I was just curious of that. You haven't seen the study from, okay, so we do have the study. It's from 2023 and actually you will see business tonight on the garage itself for an update of that. My hope is that we can try and get the garage addressed sooner than later because getting some lights on and getting it more secure would be beneficial for everyone. So later, coming later.
- Do we have a legal part? Yes. I wanted to let you know that you approved the Marshall Security Contract with Resolution 25-91. And they have come back and asked for three modifications. I think they sound pretty reasonable. The first would be if they would like a mutual 30-day termination for convenience clause.
- So the city could do it or they could do it based on whatever reason that they would want. So that's one that you would need to consider. Another is they have asked to have the cyber insurance waived. They do not have contact with our network to where they can do anything. So given that and the fact of their
- monthly payments, even though their total is like 126, but the monthly payments are around the $9,000 mark. It's below the thresholds that had been established by legal and insurance, and everyone is still required in cyber insurance. And the third is simply an address of where to send notices. Can you say that again? The third is just- Where to send notices.
- Just were to send notices at the address and so since this is an attachment I You know, we do not need to redo the resolution you could decide to approve None or
- a few or all of these changes. And if you did, I did bring a new attachment to tonight that could be signed and replaced the previous attachment to, and that could go out to Marshall for their signatures. But it would need to be on the record, so it would need to be a vote to allow those three changes.
- Is that something that can be added to the agenda with, again, a written record that we can review? Yes, that can be just written into the minutes for this part. And so, again, with the vote, that would be sufficient to... Do you want to say questions for that? Why don't we... Just for the...
- You cannot shut the door. It's an open door meeting. It's in here. We're just waiting for it to pass. Where's it going? When did the city buy his own voting? That is actually the LED light installer. So he must be wrapping up some additional business.
- In terms of the question for amendments to resolution 25-91, I'm going to propose that we add to the agenda. I'd kind of prefer just for the clarity of it to include questions at that point in the agenda. Is that reasonable? Yeah. Okay. That sounds good because I have a question I will ask later. Yeah. Sorry, my screen just... Okay. Anything else for a legal report, please? No. Okay. Thank you for that. We have a treasurer's report.
- Cole Frostbrink is here from Rudy Financial and they prepared the Q2 update and it's in your packet this time and Cole is going to provide a presentation on that and then take your questions. Yep. And like she said, Cole Frostbrink, Rudy Financial Group here. Might be a different face than you might be used to with either Matt Frischi or Justin Chang as they are out welcoming their newborns into the world. So you're stuck with me today. But I'm just going to take you through your Q2 update on your TIF financial plan that we update for you quarterly.
- and I'll start you on page four if you guys have in front of you. I think the first couple of pages you guys can reference if need be, but page four is going to have your Q2 claims for all of your capital outlays and other services and charges that were allocated to certain projects for June, May, and April. You guys can look through those if you'd like. And your pages five and six are going to have kind of a monthly
- zoomed in look for each of your main TIF funds, the Consolidated TIF Fund and the Kinzer Pike TIF Fund. And you can kind of see a monthly look at April, May, and June and just check out Q2 numbers. Since this is a Q2 update, you'll have your TIF revenues, your first round of TIF revenue shown in here now. And looks like the Consolidated Fund brought in a little over 10 million for its first round of revenues for the year. And Kinzer Pike
- brought in 44,000, each of those being run on track for what we project for the entire year for those areas. We're looking at this on our allocation just quick. The primary amount of revenues that are going to come in will come in in June and December. That's the correct statement, OK? Yep. So would you, by chance, know what the revenue was for 2024? Yeah. It's on page seven.
- there for you guys, you can look at your actual 2024 column there, and TIF revenues were about 15.9, looks like, for the consolidated allocation area. And you'll have that for both funds that you can reference at any time. On this, we'll always show two years of historical data for you, in case you need to go back and reference anything. We'll show two years historical, and then we'll work with Jessica and team to keep the projected two years as accurate as we can. This is a living breathing document,
- For you guys, this is something we will tailor to your guys' wants and needs. Each of these fund tabs is something you can have us make it however you guys want. OK. So just going through from seven, four to seven in regards to the financial end of it, where we're talking essentially $10 million as our Q2 on that. And then we've got our projected revenues on 2025 at $18 million total.
- So just because of where the TIF revenues roll in regards to property tax and the increment, where do we come up from? I mean, if we go $10 million on June and then we go to $18 million total, what happened to the $2 million? Is that just a projection basis to be conservative when we hit projected 2025 on the $18 million? Or is that just through projected 25? OK, you're at 20. Thank you. TIF revenue collections.
- It's the interest revenue that makes the difference. Got it. Yes. Got it. Yeah. Thank you. You're still in 20 million total revenue. In total revenue. For projected 2020. I was talking specifically for your TIF revenue collections. Perfect. They are right on par with what we projected. Thanks. Is the Hoosier Network Spider TIF reflected anywhere in this? I'm just wanting to make sure I didn't miss it, but I'd be interested if that would be so. I think we only have the Consolidated Fund and the Kinzer Fund. And Jessica, let me know this time around. You guys wanted to add into this the 2519 Fund.
- Is there anything that could be warranted just to even have it in there to say that, like, no, just in a report like this, it's just more thorough as opposed to like somebody remembering, oh, that's also something that exists. And it's fine if there's no revenues yet, but it seems like it should be part of the record, even if it's
- It's officially called the Meridian TIF and I'll send, we'll email real quick about it after this meeting and I'll send him the dates to get that added. And there's no revenue coming in because those build-outs have not fully happened? Correct, it's just a year in arrears and like they're working on it and it'll be
- you know, assess this year, paid next year, that kind of thing. Yeah. But even just something that would kind of share that in the report would be helpful. Yeah, absolutely. Like I said, it's a living, breathing document. We can put anything you guys want in here. Does that mean the updated 444 account will be in here also? Well, that's what they're calling the, isn't that the new renumbered? Isn't that what the 2519 is now? It is the RDC fund, and it's 2519. It's the formerly known as 444. Thank you. If that fund is input on page nine,
- We added in two years of historical data and then this year's data, you have to date what we had. And the projection columns are blank at the moment as we'll work with her on, with Jessica on getting all those numbers in there. And it just for the time being has this fun page that's on page nine, a more zoomed out look at the fund. If you guys would want a more zoomed in look like the other ones have, we can do that. It's up to you guys.
- I have no issues with more data. As long as it doesn't cost us significantly more to have it done. Yeah, I think more information is better than less. And just to kind of give you guys a run through of each of those funds of where they're currently at. Ending balance for Q2 of your consolidated TIF fund is sitting at $24,197,832.
- and your Kinzer fund is sitting at 706,853. You guys can feel free to look through your different line items of expenditures, debt payments, and just kind of, if you see anything that jumps out at you or have any questions about any of those, you can let Jessica or I know and we'll try to answer. Just dealing with the Kinzer tip itself as regards to what our allocation is and the dollars we have, I know, I think,
- hand and everybody was looking at projects in that particular area because we've got a sun setting time frame that's going to occur. I know there's a lot going on I just wanted to bring that up so that we can allocate that money to the projects in that area prior to sun setting because otherwise once it sunsets that would go straight back into the general fund. No it stays we'll have it we'll have access to that for as long as
- Yeah, I don't think that it reverts back to anything. It doesn't revert, so it would still be there. We just need to identify the projects. We just couldn't collect more. Right. We're not collecting. Just not collecting anymore. Jane and I have had some initial conversations about it, so. What happened? And engineering and planning know about it. Yeah. We're working on it. There's probably a laundry list. Yeah. Probably. Yeah. And I'd also like to suggest that the financials for HTIF maybe include the expiration dates.
- Again, rather than kind of relying on internal institutional knowledge just to have it in there. I think that would be useful, especially, you know, as Randy's noting, it's kind of time to start wrapping it up and that would be maybe more apparent if it says. And there, we have a tab in this that was under construction, I guess I'd say. Justin Chang.
- That was something he was working on with the legal team on getting all the expiration dates. Somewhere in the documents, it's not in this version. Yes, there is a page that will be added in here with the expiration dates on there for everything. Thank you. It was just kind of under construction. Great. Well, thank you for that report. Any other questions or comments from commissioners? Is there anything you saw that gave you pause or raised questions in your mind as you went through this? No. Okay.
- Everything looks good. Like I said, if there was revenues, that first round of TIF revenues, there was maybe a shortfall or anything like that that we might have noticed that might have been a concern, but everything's on track. Thank you. Next item on our agenda is a business development update. I'll give a short one from ESD. So I'm working on Forge project closeout documents for the EDA grant and just wanted to note that milestone. It's really exciting.
- When that's buttoned up, I'll give you a little detailed report on kind of where we landed against our planned budget. I wanted to let you know that in partnership with Downtown Bloomington, ESD is working on a downtown small business action plan. So that's in part about the built environment, but also in part about how business behavior and how we're attracting people. And we're just really excited. The consultant's awesome, and that's going to help make our small businesses
- really savvy about how they're engaging. We're also issuing a bunch of safety and cleanliness grants, which I'm so glad that we have them, but they help businesses respond to the impacts of our unhoused neighbors on our downtown built environment. So that's really helping people navigate those challenges. And then Holly has been having a really productive time on her bead subcommittee with the capital improvements board for the 1% for the arts piece on the convention center.
- So that's great. And then I believe they're firming up plans for the Hopewell 1% for the Arts piece, which was delayed and will now have a fall installation. So we'll share those dates as they become available. When you talk about the downtown small business grants, can you extrapolate a little bit on that, on what the benefits are? Is it just to the downtown individuals? Well, these are specifically for safety
- or get the grant title, it's safety and cleanliness. So it's really, you know, was your window broken by someone with a brick? Did someone leave a mess on the stoop of your business? It's not very pleasant stuff, but it's really burdensome for the small businesses to have to respond to these issues. And they've improved a lot, I'll say that too. A year ago, the feedback that we were getting was much more frequent.
- There's just been all hands on deck between Public Works and Brighton B-Town and really helping mitigate these issues for the community, but still they come up. So it's nice to be able to try to support them through it. And it's a maximum of $5,000, I believe. I think so, yeah. Which is fine, but as we look at our downtown and we get ready to have 40,000 visitors come here, it's good to have that quarter in downtown cleanliness and safety so that it's
- You know, the most precious things that people have are brought into our community. They look at the cleanliness, the safety, and the character, and it attracts them. It doesn't detract them. So those safety grants are greatly appreciated. So if you have an impacted business, then send them to the ESD website. Please do. Yeah, send them, or just send them to me or to Delarissa. Thanks. That's all I have. Thank you.
- So we'll now proceed to our next items of business this includes resolution 25 dash 95 approval of addendum number one to the environmental engineering LLC agreement regarding 714 South Roger Street, who would like to speak to that.
- So, as you know, we had the moisture intrusion issue at the 714 South Rogers Street building that was remediated, and we went to electrify the building but unfortunately that service had gotten cut.
- It's taken quite some time to try and get the building electrified. It is now electrified. It took quite some time to get the air handler on. The air handler is now on. Unfortunately, the time lapse from the time that we mitigated to now,
- We have some needs. So there was some mold growth, specifically on some, I think, some wood materials. And so VET has a proposal here to go back in and do some spot treatment, some selective demolition, and some monitoring of what's going on there, just so that we're not further, we don't have any further degradation to the building. So that's what this is, unfortunately. How did the power get cut?
- Um, I believe it was during the demolition. It was the actual service line to the building that got cut. It was not as easy fix either. I can, I can give you more information from facilities who's been working on trying to get that hooked back up, but it was their main line to the building. So it was not just an easy, let's hook back on. So is there any liability on the?
- contractor who cut the law? I don't think so. I think what has been communicated to me, at least, was that there was a miscommunication about and, unfortunately, that's where we end up. OK. Any questions or comments from commissioners on resolution 25-95? Trying to.
- think of how to put this delicately in regards to, you know, because we've been messing with this building for years here. We have. Yeah. And it's getting to the point where do we have an expected timeframe that we think will be bringing something forward for this particular structure? Yes. Because I know it's been discussed, but we keep incrementally putting security money, money back into this. And at some point it either
- We want to have a plan and do something. And I know there's a plan out there. I'm just looking time frame because we 25,000 and we 50,000. Amen. I think ultimately SB1 threw a monkey wrench into the gears because we've had to sort of pause for a second and do some financial analysis to say, what is available? Is this even a viable project or not? So we worked through that for the most part.
- We're getting very close. So yes, there's a timeline. Unfortunately, time has lapsed. This will finally stabilize this building. This will, because otherwise the risk that you run is that if we're allowing mold growth, then you're going to end up with requiring masked contractors, which is going to in turn cost us more. If we're going to rehab the building. Right, exactly. So this is proactively
- trying to get it ready to move quickly. Having just literally just signed off paid that to mitigate radon in my house. They did a fabulous job. It's a terrific company. Have we done testing for radon, which is an issue in basements and buildings? It is. And is that something we have to look at?
- I'd love to talk to you about right now. So we find ourselves in a zone one, which is a higher. Yeah, so unfortunately, we find ourselves in what EPA calls a zone one, which is a higher concentration. Yes. It is really difficult to anticipate without testing. You have no way of knowing. It's colorless. It's odorless. It could go up to three levels of upgrade. The only way you know is to test. That being said,
- through our environmental review of blocks four through seven, it was indicated that we need to have something similar to a radon system installed anyway, just due to some of the baseline levels of contaminants in the soil is very normal for Monroe County. So the likelihood of getting the system on is high, very high. Yes. But the qualifications are,
- really different than residential. So what you have to do in your home is not what you have to do in a commercial building. It's similar though because you still have, maybe Dana would like to know. The acceptable levels are different. That's what I meant. Depending on whether you're sleeping in there or just visiting. And actually,
- HUD just came out with new standards that say that if it's occupied more than four hours a day, then it triggers the same as residential. Really? And the World Health Organization has lowered. Yeah, so we now have to rate on test almost all of our CDBG program projects. When did that happen? Last year, or was it last year? I think the end of last summer.
- Just another hoop. OK. If there are no further questions or comments from commissioners, we'll open it up for public comment either online or in person. Seeing none, I will invite a motion for resolution 25-95. Move approval of resolution 25-95 for 714 South Rogers. Second. We have a first and a second. All in favor say aye. Aye. Any opposed?
- Oh, no, I'm I'm I because it needs to be done. It's a little bit grudging. I know it sets a little I'm sorry, the 2595-95 passes unanimously with a grudge in there. I am gonna ask a question though. Is there a deadline when they have to complete this? I didn't see it in the agreement I meant to ask that
- Not changing my vote and I'm just like to know if there's a. No, there wasn't a deadline because it also includes monthly inspections. I did meet with Sarah mediation to be done. I did meet with that last week and they indicated they would be able to get to it fairly quickly. So I think within the next month or so they will and I can report back at our next meeting with an exact time frame for
- When they can get out there. Thank you. Okay. Next item on our agenda is resolution 25-96 approval of agreement with the environmental engineering LLC regarding SMP oversight for a portion of Jackson construction. Would you like to speak to that as well? I would love to.
- So as you know, as part of the environmental review, we aggregated blocks four through seven together, which includes this section of Jackson Street that you guys have approved on the west side. The environmental studies at Hopewell have revealed that there are some chemicals of concern and elevated levels of arsenic consistent with background concentrations in Bloomington and southern Indiana.
- item has because of that item has required this soil management plan and our contamination plan. So the portion of Jackson Street that's ready to be constructed has been determined to be an integral part of the infrastructure of Hopewall and such must follow the soil management plan even though it is not near where the petroleum was found.
- That prepared the soil management plan and has oversight of the current Jackson Road construction. So that's why, excuse me, let me back up. They developed the soil management plan and negotiated with item. So that's why we feel like they should be the ones on site. What needs to happen is they'll be testing the buckets of dirt to make sure that there aren't anything
- There's nothing else going on that would require further consideration. And we have to be careful about where the dirt is actually being taken after that. So we need somebody on site to ensure that we're in compliance with the item. We don't get sideways with them. We're following the soil management plan. So the required scope of services consists of project management, excavation oversight, testing of materials, regulatory reporting, and is in exhibit A of the PAC
- So this just allows the project to move forward and ensures compliance. As this moves forward, will this vet be under Roy and the Public Works, then you're working side by side with them?
- I would say, Roy, how would you put that more side by side? We had a pre-construction meeting last week. Everybody got on the same page. They're going to be intermittently coming to the site to test the buckets of dirt. Do you have anything else you would like to say? I should comment on some jobs where we have environmental concerns, and that coordination already exists. That has done it in the past. We've done it with past this coordination that goes through the entire project when we do this.
- I just wanted to make sure that the contractor, the public works, that's overseen. And this is not something that happens. Oh, we forgot to call. I have to give credit to the engineering department. They conducted a pre-construction meeting with everyone at the table. They did a wonderful job of walking everyone through what the requirements are to ensure compliance and make sure that this is done right. So they did the right thing. Perfect.
- I would like to note that the scope of services do not include contaminated soil disposal, oversight, disposal coordination or trucking, or disposal location fees, nor any reporting requirements related to the disposal. So this is just to get the material excavated and separated and then
- And then once the analysis comes back, that will determine what has to happen next. Didn't want you to think this was the whole thing for that soil. With that particular point, would that be that's responsibility to remove or is that going to throw in to the other contractor? Just trying to identify where the buckets of dollars will come from. Who oversees the disposal?
- likely it would be that because they're doing it up to that point. And again, that's just going to be part of the project, any project. And with the soil management plan, it just happens to be where we consolidated the lots. It's not where the contamination is. So this particular project, we don't anticipate finding much more than arsenic, which is, again, in baseline levels in Monroe County soil.
- But we still have to be careful. Got to be careful. Thank you. So will there be another contract at some point for the actual handling of the soil? Possibly, because in some cases, you're able to reuse that soil on site if it stays on your property. I don't know if that's something that
- Yeah, but we're shaking his head, yeah, that they're considering. So it could be that there may not be any effort other than the city moving the soil to another part of the site to use it for fill or whatever they need to. Which will be confirmed by testing. We're not moving contaminated soil and reusing it on site.
- Want to make that clear. It's it clears to where it can be used on that property then. But if it has to be hauled off, then there's a possibility that we're going to see another resolution. Yeah, and then we have to pay to have it done at a certain site, but they won't take it unless you know what is in it and so. Well, and even spreading it out I. There will have to be.
- confirmatory samples for that too. So there could be a small contract for that to come back in and say it's back down. Okay if there are no other comments or questions from commissioners we'll open up to the public either online or in person. Seeing none I will entertain a motion for resolution 25-96. Move approval of resolution 25-96.
- Second. First and a second. All in favor say aye. Aye. Any opposed? Motion passes unanimously. Thank you. Next item in the agenda is resolution 25-97, approval of agreement with CE Solutions Incorporated for structural condition assessment and report. I'm back. So previous assessment of the Hopewell garage was performed by CE Solutions several years ago.
- Many years have passed. Guttering issues have been discovered. Transients have repeatedly been found in the structure. An update of the previous assessment is warranted before we move forward with any repairs to make sure that our scope of work is comprehensive to prevent further degradation of the Hopewell garage. That's where we are right now. So we didn't take any action after the last assessment.
- but we paid for the assessment for what no apparent reason. That's a very good question. I know that this is only to deal with the guttering, I believe, and just an update of the other study. This is not as comprehensive. We paid far more for the other previous study. I will say that the repairs that were required were significant. So it's been part and was done prior to my time. I would want to.
- If we're going to study it. We're going to do it. That's what my question is. Yes. Quite frankly, I like getting the engineering reports to identify what needs to be done, but we need to start putting in some action plans, which you're doing a great job of, to make sure that as we spend these monies on consultants that we actually either fix it or tear it down. We're going to fix it. We're going to be back before you, but I want to make sure that we know what we're doing.
- And these people are the individuals that did it previously. Correct. And then we'll have a report that'll be comprehensive and done fairly reasonably before we hit a season where we have additional degradation based on lack of guttering, rain, funds. Correct. OK. OK, thank you. And their fee would be $11,500. Do we have a time frame? Yeah, that was in here, I thought. End of the year, wasn't it? December 31st. Yeah.
- Well, just out of curiosity, do you remember what the first assessment cost? I do not remember, and I cannot minimize my screen right now. Let's see if we can figure it out real quick. I just wondered how less expensive this update is. Well, how much did it cost us for the CEs? What was their invoice? Do you have a way of pulling it from the New World?
- Yeah, we can pull that from New World real quick. Pull that cost of the first study. Yeah, that's the first study. I'll get that in a little bit here. It was definitely more than $11,000. I'll let you know as soon as I have it. Let's see here. There are no other questions or comments from commissioners on 2597. We'll ask for public comment. Seeing none online or in person.
- um do well the previous is more for reference it's not for this resolution so um well it is for this resolution but it's not probably going to change the vote yeah well that's what i mean um okay well i will ask for a motion to keep our agenda moving along here for resolution 25-97 i'll make a motion to approve 25-97 it appears that we paid
- $87,675. Thank you. Second. We have a first and a second on resolution 25-97. All in favor say aye. Aye. Any opposed? Motion passes unanimously. Next item on our agenda is resolution 25-99.
- Approval of amendment to CDBG agreement for physical improvements with the Summit Health Development Corporation associated with resolution 25-39. Sorry, was there, I just am going by the links in my, no, no, I thought it was just removed from that because I'm going by the links, the bookmarked links on my navigation screen. And 98's not there, so I will resume on 98.
- Go into the end here. Yeah, I've got it. So, okay. So we are actually now on onto resolution 25 dash 98, which is approval of final expenses for the furniture fixtures and equipment for the forge. Who would like to speak to that? I'll speak to that and give Anna at least a little break. So this
- requests approval to pay Studio Access's final invoice for the forge. So I'm not sure if you remember, but you approved them to select furniture on behalf of the forge. And they had just a few remaining jobs this spring. So I asked them what they performed. It was a site visit in May to do a punch walk of the furniture. There were some delivery issues, so they
- walked the space and provided some guidance on those solutions. And then they had some follow-up items afterwards. So this is truly the final invoice for access. I was surprised. I didn't realize it was coming. But after they explained what it was for, I felt comfortable coming to you all to request approval for payment. So this isn't to approve the actual invoice. It's to approve increasing the amount of the budget
- for the FFE, and then you'll see that invoice come through the regular claims process. Okay, thanks, Dana. We allocated 150,000 at the beginning. We were $3,243.83 over that budget. And now to finalize everything with no additional dollars coming in, we got another $1,205.75. It's time. It's dribs and drabs at the end, just because we're getting so close. And I think I mentioned in my director's report
- I'm working on project closeout and it does look like we're under budget on construction overall and this is just a category that for whatever reason it was underestimated very slightly. You just touched my heart when you said we're under budget overall. Yeah well we and I mean that's just John Fernandez and Weddle they've done a great job in building associates. So the whole project was what a 154-4 approximately you said?
- 154, 49, 56. Just under 155. Okay. Five grand over on furniture, but under budget on the whole thing. Yeah. And I'll report out on what that is exactly when I have those numbers ready. Thank you. If there's no further questions or comments from commissioners, we'll open it up for public comment.
- Seeing none online or in person, I will invite a motion for Resolution 25-98. Move approval of Resolution 25-98. Second. We've got a first and a second. All in favor say aye. Aye. Any opposed? Motion passes unanimously. Resolution 25-99. Approval of amendment to CDBG agreement for physical improvements with Summit Hill Development Corporation associated with Resolution 25-39. Matthew Swinney from Martinez apartment.
- Hello. So we're just adding to the scope for this project. Originally it was bike pods and storage over in the Crestmont neighborhood. Initial estimates, they thought it was going to cost a lot more. Now that we've gotten down to actually doing the project, things have come in under budget. So instead of recapturing money, we spoke with
- uh, Rhonda Moore and they have a lot of adjoining sidewalks that are in need of repair. So we thought it would be a good idea to expand their scope so that they could repair those sidewalks and, and, uh, you know, bring the whole neighborhood up along with the bikes, excuse me, bike storage. Okay. Any questions or comments from commissioners? Yeah. Okay. I heard one comment. Any public comment?
- Seeing none online or in person, I will invite a motion for 25-99. Move approval resolution 25-99. Second. We've got a first and a second. All in favor say aye. Aye. Any opposed? Passes unanimously. Appreciate you coming in under budget. Dan, we'll do more. Yeah. We like to do more with what we got, so. And this is not TIF funding. It's not coming out of your pockets. Well, it's all of our pockets. Thank you. Appreciate it. Thank you.
- Okay, moving along to Resolution 25-100. Approval of Memorandum of Understanding with the Bloomington Board of Public Works and the Red Cross. Who would like to speak to that? I will do that. And so the Rick Cross has been partnering with the City of Bloomington for a long time and doing blood drives. And most recently they have been conducting them in the council chambers.
- And the council chambers had having gotten new Furniture and carpet they About that being used Yes So and you know the also just being right there and it's kind of nice to be in the middle of things But it's also you know, there's a lot of employee activity there as well so
- It was discussed about using Showers West, which once is empty of the other tenants, you guys will transfer to the city anyway. And so they talked about using the second atrium at Showers West to host that. They had not had a memorandum of understanding before, so we had legal work together to come up with a
- memorandum of understanding to help make sure everybody knows whose responsibilities are what the Red Cross was hoping that the city would provide more and more help setting up tearing down and those kind of things but with city employees did not think that that's something that we could offer and so we wanted to make sure that all of those kind of
- considerations were laid out so it wasn't questionable on what responsibilities. This doesn't limit it to just Showers West. It could still be council chambers and such. But there would be specific rules for that particular venue, let's call it. The council chamber would have it where you couldn't only have water inside the chambers. And there may be.
- a lot less restrictions in Jowers West, or there may be more. And JD at Public Works had said that they could even provide tables and chairs in one of the empty units and just give them a key. They go in, they set up, they tear down. They had to sanitize the tables and chairs after they were done.
- And so this is just a way to put those responsibilities in writing so that everybody can determine what it is that they're responsible for. And I know that there is overwhelming support from what I've heard of continuing blood drives.
- with the Red Cross from the city. But this, again, doesn't limit it to just Showers West or it says, or the council chambers, it says any RDC-owned or controlled property or city-owned and controlled property, they may determine that another venue ends up being better in the future, especially if changes are made here or in Showers West and such.
- So this has gone to the Red Cross. I got an email this morning that they accepted it, and we're going to sign it and get it back to me today. I haven't seen it. I've been in meetings, so it could have come. But anyway, they're on board with it.
- Public Works, I've already been talking with them. It will need to go through the Board of Public Works as well, because it's related to city facilities. So this is a three-way agreement. And the RDC really wouldn't be, once the Souridge West property gets transferred, wouldn't really have the role, unless they wanted to, to allow the use of another property.
- So yeah, so this is just the ability to continue blood drives with Red Cross with some guard rails. Thank you. Any questions or comments from commissioners? Yeah, question. So as I understand this, this MOU runs until the end of next year. Yes. But if there was a need for the RDC or the city to use the space, we could cancel.
- We're not locked into this, and they've got a priority over our needs. Right. We can see, however, that either party may terminate this MOU at any time with seven days notice to the other party. So they do try to schedule months in advance, so it would be nice to get as much notice as possible. But yes, either party can get out of. Well, I was thinking more of the bigger picture.
- Showers West is not, I mean, I know we're kind of in pass right now, but it's certainly not the city's plan nor would have been the RDC's that we hung onto it to have it vacant forever. So hopefully there is a need and the space is not available. Yeah. And hopefully the city or the RDC might be able to find another venue that they could provide for that.
- that blood drive so this by not specifically mentioning only showers west or council chambers it opens it up to all the other facilities that that are in the city and rdc have so that hopefully could find some place to continue that partnership how often they do it that i'm not sure about just curious in regards to it i mean it's it's a great thing because
- You never know when you need blood. When you need it, you need it. So we want the Red Cross to be taken care of. Usually like once or twice a year. Yeah. Okay. Oh, no, they do it much more regularly than that. Oh, do they? Yes. Twice a month or once a month? At least twice a month. Oh, really? Here? Here they've been doing it twice a month? Yeah. They've been doing it in council chambers. Oh, because I know they move it around a lot. I know they do it at the border realtor's office. We always park in spaces so we're aware of what... I know.
- It all comes down to that. No, no, no. I was just teasing. No, but they are here regularly. Yes, they're doing a wonderful thing for our community. OK. So as we move forward on this, and they're doing it a couple of times a month, just as we go through this iteration with our tenants that can't be there, that are still our tenants and we have to take care of, we bring that up, given the Red Cross the ability, but also for them to understand that the present moment we have
- people that have parking and business going in there. So just a good understanding. Don't disturb accordingly if we're going to set it up and that they're aware while we're going through. Well, the benefit of doing it at Charles West is the proximity to the trades district garage, which has plenty of vacant spots.
- That will help everyone, yes. As we go through and we own over there and we have this bond issue we have to deal with with our existing tenants. Well, it's unfortunate what we have to do. I just want to make sure that they're aware that as a group and a community we're going to embrace the Red Cross to assist in that. And this constitutes a public use. Yes. And they're not renting.
- They're not ready. Yeah, right. They're not ready. We're just donating space. Right. Does the agreement talk about parking? It does not. Okay. Well, that would be hard to put that in here and then you're telling the public where to park. Well, I think that that's more in the purview of public works. Well, there are certain number of spaces that are for the tenants themselves who have a parking permit. Right. And then there are
- some visitor parking. But yeah, it's going to get crazy on some days. I just want to be aware. I just want our existing tenants that we inherited through this that we now have to work through to try to make everything work, that they're aware that as a group, we're saying you're going to have more people in here. But there's no cost. We're not adding another tenant. We're just trying to help the community to have blood
- you know, life-saving blood. I think John will agree with me and understand where I'm coming from in saying that as a landlord, I believe it is our responsibility to keep any of our tenants aware of any activities that are happening, whether we're entering the building or not. So what we can do is take an effort to try and understand when they are scheduling these for and then send an email to our tenants and let them know what to expect. Perfect. Thank you. Yeah, and we might even be able to
- send out to the tenants first and ask them, like going to Mortar Realtors brings a lot of people in at certain times and to make sure that those times don't conflict with current times where things are heavy. Most of the time it's pretty light over there, but there's just those few occasions where it gets pretty heavy. Ideally this doesn't happen until after the first of the year and we've
- resolved all the other issues. Yeah. Current lease problem, that would be. OK. OK. If there are no further questions or comments from commissioners, we'll open it to public comment. Not seeing anything online or in person, I will entertain a motion for resolution 25-100. I'll make a motion to approve 25-100. Second. First and a second, all in favor say aye. Aye. Any opposed? Sorry. That's good. Just making sure you're all the same.
- Motion passes unanimously. Our final resolution, well, almost final because we still have 2591 to get back to you, but for the evening is 25101, approval of funding for a change order package number five for Hopewell East. Looks like Mr. Ayton is here to speak to us about that. Yeah, Roy Ayton with the City Engineering Department. This is our Hopewell East project. There's a warden milestone back in June 21st, 2023.
- in the amount of $13,373,284.90. The board and the commission have approved previous change orders for that project of $543,904.11. This change order package here, number five that we're bringing forward, has a total additional changes of $91,489.78.
- That'll bring a final contract amount for $14,008,678.79. This change order package number five that's in the amount of $91,000 is actually broken up. There's a portion that's the RDC's responsibility, and that's only $51,627.54. The Parks Department has
- portion of this that's $6,814.86. And then through our second street project that's being funded by our second 2022 geo bond, there's $33,047.38. Also with this package change orders, there are six days that are being added to the project for the final completion date, which were passed was December 2nd,
- uh, 2024. Uh, the change orders, I believe there's about 10, 12 of them in total. I'm not sure. Do you want me to review these with each one and go through all 12? I'd be happy to. Or if there's questions for it, I know in the interest of time. I would be interested in who's covering what. You'll list multiple sources of contributions. Sure. Change order 37 was for beeline repairs by the parks.
- in the amount of $6,814.86. And that was during construction. We realized there were some portions of the beeline project, the existing beeline trail that needs some repairs to it. While we were there with that, we said we would have our contractor do it. The Parks Department's paid for those funds. The other one is change order number 42 in the amount of $33,047.38. What was discovered during construction was
- uh, for our second street project that's coming towards the end of this year. Uh, there is a section of the storm sewer that needs to connect inside the Hopewell project. So we'd need to extend the storm sewer pipe, uh, to the north and then add another structure. So that's those costs, but we feel instead of the RDC paying for that, we'd have the second street pay for that because they're the ones that need it. But we wanted to do the work at that time.
- because we didn't want to complete this project and dig it back up. So the idea was let's go ahead and get this work while we're there, but we'll just pay for it out of the bond. There's one other I'll bring up that's change order number 46. That's in the amount of $4,213.25. This is for some ADA ramp repairs and sidewalk repairs that are on Centerstone.
- And what was discovered afterwards was that it was not ADA compliant and it was not done ADA compliant by design. So there was an error in the plans. We did have the contractor do it. Those amounts are included in the RDC's portion here, but that's also what we call an error in emissions recoverable. So we will go back and we've already talked to our design consultants and they will pay for that portion. So four thousand, even out of the
- $51,000 for the RDC and another $4,213.25 will get refunded back to us. Thank you for that overview. We have other clarifications, questions about the change order package number five. I just appreciate the fact that you were able to look at it and work with the design engineers that when they made a mistake,
- You held them accountable, and they were agreeable to understand that this is something that had to be done, and it was done in the correct fashion. I appreciate your oversight on that. Thank you. Any public comment online or in person? Hearing none, I will entertain a motion for resolution 25-101. I'll move approval of 25-101.
- Second. First and a second. All in favor say aye. Aye. Any opposed? Passes unanimously. One remaining item on our agenda as we wrap up is getting back to resolution 25-91, which is not on tonight's agenda, but three amendments were proposed during the legal report. So. Yes, I can mention those again. Actually, what I can do is give you the language in the contract that I propose that we change it to.
- The first request that they had was to have a 30-day notice where either party could terminate the contract out of convenience. For their side, it might be staffing or something like that that may lead to it. They've been very consistent through the whole period. And so for that, in Section 2C termination, I added the sentence,
- Further, either party may provide a notice of no less than 30 days to terminate this agreement for convenience. So that is one of their requests. The other was in their insurance requirements, which is section 13, that removed F, I think it was through H, but the provisions that were related to cybersecurity as they're not
- dealing with our IT stuff that really isn't a concern for this particular vendor. And finally, they had an address change for the notice which I had put in in the notices section in 24. When does the agreement expire? The agreement, let me get back up there.
- I think through 26. Yeah, I think it is. It is expired on the 30th day of June 2026. I'm just curious, what happened with the original review of the contract that these amendments would not have been brought up before it came to us as a resolution? The general terms of the contract were
- negotiated. These are more of the legalese of it that came to you first before it went to them. So as far as the term and the amounts and effective dates, all the key terms were negotiated upon. These are the things that we typically just put in our standard contracts that we have a legal
- Any other questions? I just have a question about the cybersecurity insurance. I'm sort of ignorant about exactly how the configuration of things work here, but I don't know if we've had other instances where we've allowed people who are in agreement with us to waive it. I mean, just we're in a particularly
- Yeah, it's very common. We don't require these in a lot of contracts. The only reason I didn't take it out to begin with was that I did not know when I was drafting the contract and didn't have time to get everything together of whether they actually had any involvement with our system or not. I didn't know if they could check in with, let's say, the police or something like that, where they would have some sort of
- access point to get to it. But them not having that, they simply report to, you know, what they find. And so therefore, they have no access to our IT system to where, I mean, I guess, hypothetically, there's the remotest chance because there's so many weird things out there, but you can't
- But again, if I'd have known that that was the only interaction, I would not have put it in there. And it doesn't appear in many of our contracts. And some people just go ahead and agree anyway.
- For something future like this that might come up in terms of amendments to previous resolution and I understand that doesn't require a new resolution, which is fine.
- I would much appreciate if it could just be appended to the agenda, in terms of just tab the three things, written up, you know, whatever kind of format, but just having to present it verbally, I certainly appreciate that you've done that, and I'm glad that we can take care of this business tonight. I just think that in general, as a practice, having a written form in the agenda makes it easier for us to review, and it's just easier for, you know, public record and all that stuff, even though I know it'll be in next month's minutes or whatever, but just saying. Right, and I agree, and that falls on me.
- I took last Thursday and Friday off. So I was working really hard to get everything in the packet. And then when I was going through everything this morning, it was like, oh no, I didn't include that, but I would like to get that contract completed. So that totally falls on me. Like I said, I took two days off and it just... They were rightfully earned.
- He's been working his tail off for the RDC. Absolutely. Don't you go in. Just for the future. That's good. OK. I realize this is a resolution. Is there a public comment? Just invitation? OK. Public comment on these amendments for resolution 25-91. Seeing none online or in person, I will entertain a motion. Whether we're doing a motion or doing the same thing, it's just not a resolution, right?
- Approve the amendments. Move for approval. Move to approve the amendments. OK. Deal. Move for approval. OK. We've got a motion. Second. We have a motion and a second. All in favor say aye. Aye. Motion passes unanimously. Thank you for your help with that. Any other additional items on our agenda for business general discussion before we adjourn? No, but I'm happy to answer any questions if you guys have anything. Thank you. It's good to have you back. Thank you.
- I will invite a motion to adjourn. So moved. Thank you.