- We want to invite for interviews as a reminder for everybody and anybody who might see this later.
- And what we decided is that this year will only call the interviews people that we had for
- questions for, rather than sort of, you know, asking everybody to come for interviews, both for the
- sake of the applicants and for for our own sake.
- But, naturally, and then we need to do the, do we have the documents the conflict of interest forms.
- That's what I wanted to touch on that before we get started. Is there anybody here who has any type
- of conflict to close.
- It's not self disclosure.
- Yes, newly new life. I'm a director of your board.
- Okay.
- Or you said, New Life New Leaf New Life New Leaf, okay.
- I'm the executive director of South African action program so Audrey keys myself when it comes to
- our application.
- Okay, you have a conflict in the sense of a pecuniary interest in any of the applications. Yes, yes,
- yes.
- Okay, for me. Okay.
- So what we did what we did last year, and what we agreed to do this year is that just again they'll
- sign disclosing that and then neither will be in the room and we discuss either scape or new leaf
- new life so when we discuss them we'll put them at the end.
- Same thing for presentations and so on.
- Okay, thank you, forward the disclosure forms to you and then we can complete that. Thank you.
- So, so are the main point of the agenda them is to decide who you wanted to call for interviews.
- What would be the most useful way to do that should we just go down like alphabetical order and
- just people say yes no and just move on from there.
- Yeah, there is there specific criteria that we're, we're just like, I want to hear from them. Yeah.
- I mean if you if you if you have questions that aren't answered if it would be useful to have the
- time to hear more from them that's not an application,
- then we should run into an interview. Super.
- And, I mean, I think we can say that, you know, if any more than two of us want to hear from them
- we shouldn't read them.
- So, is this a place where we can express.
- Not just that we don't want to hear from them, we just don't think there is certainly mark of
- certainly being eligible for the certainly.
- Of course, and sorry I and I got ahead of myself, we should make one decision first before we do
- this which is we didn't have one late application.
- And we had one incomplete application.
- And then depending how we want to view them filling out the summary with, you know, you might count
- incompleteness a little bit larger but so so the first question is about.
- The families. Yeah, just one additional comment with respect to all of the applications there were
- three applications where we couldn't determine whether the applicants were.
- Or one see threes. So I don't know that that warrants like following the applicant in for a meeting,
- but we need to do some more research and contacting them and requesting some more information.
- I don't know what we agreed on last time in terms of what we can request via email in terms of like
- missing information is that that's yeah, we're also we're also at this point if you don't want to
- bring them into interview just want to send them a few questions for example that that's also
- something we can do.
- I remember last year we had one applicant application that came in. I want to say it was maybe
- wheeler.
- It was it was just like you hope this was a little bit late. Do you remember that. Yeah. And what
- did we do, did we say, I think we accepted their application but I don't think they want to grant.
- Okay, I believe that was the case decided to go ahead and still consider that. Yeah. Yeah, I
- thought it was in before we met that like.
- Yeah, I just didn't want to apply different standards. No.
- My only concern is that if that if we if we accept people like that are in our deadlines, you know
- it's like okay well how late is is too late like at what point do we stop being late.
- Which case was our deadline a real deadline or was it a be advised deadline there. I mean the new
- hope application was eight minutes, but then their financial disclosure was like a week after that.
- Yeah, but then there are a couple in here that can even include budgets for their.
- So, you know, I don't know what that means, but just that's fair. Exactly. So, any other thoughts
- discussions before we because we should vote officially.
- We should vote officially on this but any other thoughts or discussions Dave any thoughts on the
- late application.
- No, I don't but I wondered about.
- It looks like there are collaborative there's beacon has applied.
- And then there's a collaborative effort that that includes beacon.
- Double application. Have you, have you experienced that in the past. Yeah, we explicitly allow it
- in the application we said that you're allowed to only apply once except for if you're doing a
- collaborative in which case you can.
- We will we will entertain it.
- I mean to say is do you, I mean, doesn't mean exclusion of one versus the other.
- No, they should be viewed separately.
- Last year we did make a choice and we chose one over the other, because I think we felt. Well,
- there were other reasons, but we did not work into awards last year.
- There was some reasoning there. I feel like it was because the we gave them the individual award.
- It was because of their partner was it wasn't that was part of it. But I might say let's let's I
- mean I think that's maybe not super pertinent to both to the question on the table or to the or to
- the application today but you know that I think the core question right now is what what do you
- have any other thoughts about new hope, the eight minute late application.
- Yes, I want, I want to say that we shouldn't allow it, but I, I've personally love new hope but I
- think being late is, I mean, what's the, like you said, is there a deadline just arbitrary at that
- point.
- But I mean I will go with the group.
- So circumstances wouldn't be relevant.
- I think circumstances are relevant.
- I wouldn't ask what the circumstances were. Well, yeah, that would be a question because I know
- that there is something I grew in regards to new hope I'm not I'm just not able to put my finger on
- it because I'm in an organization that they, they were asked to be
- present and they weren't.
- I don't know if there's any change around in who who works there, or whatever, and I think that it
- was said that this wasn't the first time that they were late.
- Yeah, yeah, it's all fair points.
- Um, I'd be I would say I was so my thought I didn't want to share my thoughts too early to sweat on
- a sway either way but my, my, my thoughts are that I'd be inclined to include it, but I think that
- this needs to inform how we talk about our deadline.
- You know which which is to say, you know, something more like the deadline is the time we open the
- emails, the day of the, you know, 8am on whatever day or something like that.
- Um, at your time. Yeah, you know, you know, but but so so that that would be my, my thinking I mean
- again, the core purpose of this of this board is to work together with nonprofits to deal with
- significant issues in Bloomington.
- And I kind of feel like for us to arbitrate not arbitrarily, that's not a fair way of saying it but
- for us to legalistically remove a group that may be doing something that we want to see happen in
- Bloomington on virtue of it's kind of like a saying well the group
- didn't do it so the hundred people that they want to serve shouldn't get a chance to be surveyed. I
- think it's actually has less to do with the organization than it does to do with what they're
- trying to do.
- And so, so that that would be my view, and like the other part is like we're primarily serving
- understaffed exactly organizations who are operating.
- Yeah, exactly. Yeah, I do believe also that the circumstances, I would like to get, you know, if
- there's more information as to what is happening with me.
- But now, which may be new hope with maybe the least the second question which is, you know, maybe
- we want to bring them to an interview task but but I mean so we should ask them to interview.
- But first we have to decide if we want to include them so any other any other thoughts or debate
- around around including them and then we can vote.
- Yeah, I never happened. I mean, is there a precedent or anything. I mean, I mean, I do agree with
- you but did we did you exclude anyone last year.
- Last year I think we included someone who was late.
- Okay, well, and that were they, this was eight minutes late, you said. Yeah.
- And what were they late last year do you know where they are a day late.
- It wasn't new year last year was a different organization. But what, what was the time. Oh, I don't
- remember. Okay.
- 15 minutes or something I mean I would be distressed if it were like days late, you know, or, you
- know, eight minutes is, you know, yeah.
- But I do think I do think again that you know we if we are to vote yes to include them. I would
- just say that for us to keep this in our notes, so that when we do this again that we change how we
- describe our deadline.
- Yeah.
- All right, well then, is it okay do we can we just do a voice vote we don't need to like even vote.
- Okay. But voting on whether we're going to include them or not.
- And they're already included at this point right right but whether we're going to consider them so
- yeah I mean I guess that's that's the point so and so is there is there anybody opposed to us
- including them.
- None. Okay. So, in which case that seems like we have consent to include them. Same, so I am going
- to then assume same questions with the people who didn't submit summaries.
- And the people who didn't include budgets, are we happy to. I mean the I mean the summaries I think
- is, we can review them as as is that we I mean the thank you very much for filling filling those
- out.
- The, those who didn't include like but there's like two who didn't include budgets, I believe.
- Is that correct.
- There's also the highlighted yellow with that.
- Is it regards to the 501 C3.
- We identified some. Yes.
- Yeah, I think there is a highlight to maybe three agencies that can confirm 501 C3 status based on
- what they submitted, you know, are based on like online databases.
- It's not that they didn't submit information. It's just what based upon what they submitted to us.
- We couldn't we couldn't confirm right databases. Yeah, if they did not submit things like budget or
- application or summaries or things like that.
- It was highlighted in red. It did not. I did not get like final count of how many applicants that
- was, but like I just scrolled past one that did not submit a budget.
- Well, let's I guess we can cycle back to this because let's just go one is the best way we can just
- go one by one and just say, you know, a through Z, which ones we want to invite and we can discuss
- the front when we get there then.
- So, and with this house. Does anybody want you want to invite them. I had them on my list to just
- one I didn't have any specific questions for some of these, some of these I just felt I wanted more
- general info.
- Anybody else feel that way. Anybody opposed to inviting them.
- Okay, great so amethyst house will invite to an interview. And again just for both public record
- and for all of us, you know, it is not viewed in any way as a disadvantage to people to not get an
- interview.
- And we can discuss a little bit how we might want to handle if some, you know, want to make public
- comment or something at the interview meeting but there's no disadvantage to them not giving an
- interview so we're trying to use this mostly for clarification purposes
- and for evaluation purposes.
- Beacon for their, for their individual one. I personally I don't think we need beacon to present, I
- think everyone is aware of beacon, and in their ass is pretty straightforward.
- I would agree.
- Okay.
- And any everybody okay with that.
- Big brother big sisters.
- Yeah, I have a question. Could I ask a question. Yes, please.
- So, back to the point I brought up last time we met.
- You know there's an advantage to presenting sometimes.
- Because people in the community see, you know what they're about, who might not be familiar with
- them.
- So, when you say they're not going to be invited does that mean you're going to, we're going to
- exclude them from presenting I mean suppose they want to.
- I think that's a fair question that you know do we want to do we want to sort of schedule out in
- the interviews of the folks that that we need the clarification from and then have maybe an open
- time at the end where if people want to come there
- will listen.
- At one point we had some discussions just right among the three of us that maybe to spare time and
- resources to the applicants, just to invite those that really needed more information, so that you
- could make informed decisions.
- Exactly. I mean I think I think I think all of us in our in our reflection at the end of last year
- sort of felt that, you know, we were there until midnight, some applicants stayed the entire time
- for them to give a three minute presentation
- and get asked two questions. I would rather be able to ask sort of in depth questions of new
- applications people that you know it's not clear what they're asking for those type of things.
- Yeah, but I think using using beacon as good example we know the organization they've been funded
- multiple times, what they're asking for is very straightforward it is targeted the things that we're
- trying to fund you know like, like it.
- It just doesn't like I don't know what we what are we gonna ask them, you know.
- Sure. I'm fine with that. I just wanted to bring up that point in case you know because I'm kind of
- new to this process again, and it can be tedious and lengthy. So, I'm, I'm fine with that, I would
- probably maybe defer to group that say, but, you know, it's sort of immaterial.
- I mean if the group is relatively unknown, but we will come anyway. So, yeah, let's move on.
- And on that note also I forgot to ask, or did we have any specific questions for amethyst house or
- big brothers big sisters.
- I'd like, I'd like to know more about the part time relationship caseworker and, and how they could
- potentially on this later down the road.
- Is this the amethyst. So this is big, big, big. Yeah, I think there was some in my situation last
- year, too, but I think it was a different employee, right.
- And I think it was really should case work.
- But I might be wrong about that.
- Okay.
- Okay, next one is Bloomington cooperative living.
- They're getting an email out asking for their budget.
- And, and it looks like they, you did get confirmation of their 50133 status. Yeah.
- This is for that so right now what I have is missing project budget was big brothers big sisters.
- I think that the next step had it on the notes it says that it says that cooperative living was
- missing.
- Yeah, it says elsewhere on 503 proof elsewhere. Yeah, we're talking about the budget.
- Yeah, you're right. Sorry. Yeah, did not include a budget.
- But how do you have and the 501 c3 status was confirmed, the document that they provided was 501 c4
- proof, but the IRS puts out a list of like 501 c3 confirmed organizations and they were included on
- that so I was able to confirm like on
- online databases that their 501 c3.
- But they did not provide that to themselves.
- That was cooperative living, didn't, didn't, didn't they present last year, that was in the same
- group.
- And we funded them last year.
- I thought that they had they had an electric cooperative living did apply last year, and they, and
- we funded, you can electrical box, and some other stuff so
- yeah, yeah I feel like maybe they can just get us their budget. That's really.
- So just an email to them as opposed to what we mean by getting the budget is actually their budget
- template, right, because they didn't give us the estimates of.
- Just the clear the quotes right we and the application requests, signed quotes and budget and the
- actual template rather than because they didn't give us numbers, we just wanted it in our template
- so I mean, but do people want to ask them other questions
- it's just the budget question that we should add, we should send them the budget template and say
- can you please fill this out for us. But does anybody want them to. So we need to do that anyway so
- please ask them to do that but does anybody want to interview them or have them present
- presented last year, and I think I mean the HVAC upgrade is pretty straightforward. I don't see a
- need for them to present.
- Okay, anybody.
- Moving on then.
- But you'll you'll email them. Yes. Yep. Okay.
- Bloomington St. Vincent DePaul serving Monroe County.
- So straightforward.
- And he presented last year and he's also hearing. Yeah.
- Did they include in their full application.
- The results from last year.
- Okay, anybody, because because these were one because they've asked for the same thing.
- I'd love to. So I was I was thinking I wanted to interview them so that we could just talk about
- how it went last year.
- Cool. Yeah, that sounds fair, because they're asking for the exact same thing so.
- Yep.
- Right.
- The boys and girls club of Bloomington.
- So I'm just wondering if you have any questions about.
- Their request.
- So.
- I have questions to you. They want to fund.
- Step in ritual and being blossom.
- Is that.
- Even though they're based in the city. I mean, is that something that we want to.
- Because I mean, that's our maybe a question for our next meeting, but.
- But certainly if we want to, if we want to ask.
- To better understand the project.
- So.
- I was with you, but I was even a step further.
- I was like, it says it's the Ellisville location.
- In agreement with rich on being blossomed.
- I mean, how many city Bloomington residents.
- Are part of our.
- RBB.
- This is, I think a great example of the type of question.
- I'd love to ask them.
- Do you just want to eliminate them here?
- No, I mean, just.
- That was my initial instinct was just eliminated.
- But then I started thinking, I wonder how many of their.
- If we do have Monroe County.
- We have Bloomington students going there.
- I don't know.
- Yeah, I think, I think there's a.
- So can we, can we ask them that question?
- That's the main question we'd like to ask them in their presentation.
- I will tell you, we send students there through the leadership program.
- And we are allowed us and students outside of city serving.
- Institution. So, and it has passed all the IU.
- Length checks. So.
- That means.
- Okay, so the specific question.
- I'm going to go a little bit more about who the grant is going to serve.
- Namely because we have this desire to prioritize city residents.
- So we'd like an understanding of how city residents will benefit from a
- project and we're showing being awesome.
- And then they'll present on that.
- Yeah, issue.
- Okay.
- Out of the realm of possibility that this is actually the application
- they met to send sent to the county. I forget what their board is called.
- So it could be, they might go, Oh, actually.
- You know,
- You know, anyways.
- Okay.
- Catholic charities Bloomington.
- I think they did apply for something.
- I think the same thing last year.
- Yeah.
- So they.
- Their final one C trees.
- Probably on record from last year.
- Anybody want to invite them for an interview?
- It would just be the same reason that you wanted to invite.
- St Vincent de Paul.
- Just to kind of get an idea of like.
- Yeah.
- Or how, or how last year went.
- Great.
- Urged to change.
- So we're living.
- This was super straightforward.
- Yeah.
- Okay.
- I would like them to come in and present.
- I I'm curious to hear from them.
- You know, I think just.
- And this might be deeper in their application. You know,
- I didn't look at the full one, but I'm just curious how.
- How many.
- Evictions do they think they can help?
- How many families do they think is this?
- How effective is their work in this?
- How many families do they think they can help?
- Let's see how one that's good.
- How many families do they think they can help?
- Since.
- Critical since an eviction could lead home.
- The effectiveness of the evictions is what ties into our needs.
- Really?
- Yeah, I just want to, you know, it's kind of like what, what.
- You were questioning a bit with the RBB questions. How many.
- People are we helping with this? I mean, that's something that I factor in.
- My budget for this when I'm looking at all of the numbers, how do I weigh things? Are we helping?
- A wider population. Are we only helping maybe.
- Three families and not that three families aren't worth helping, but then I weigh it with how much
- money they're.
- And then they have an outlined actually in any report where.
- And I just want a bit of a better idea of.
- A large of an outreach this week.
- Okay, community kitchen.
- Research words.
- Crested hill refuge. I think we should invite all of the new applicants. I would agree with that.
- I would agree with that. One thing about that pathways actually isn't new pathways.
- Yeah.
- Oh, okay. Cause I didn't have them initially on my list. I, I wasn't.
- I put them on afterwards. Like, oh, they're new. I should add them then. Okay.
- Thank you. Before we move on.
- I'm not arguing this case at all.
- I'm just asking a question.
- Cause there's another equine relate therapy related. Yeah.
- Are we stretching that in terms of the funds for this?
- Sure. But that, but, and, and that, that I think, I think that is, you know, I mean, do you, do you,
- are you, are you saying that we should exclude them out right now?
- I'm, I'm open to that possibility.
- I am too. I mean, I, they have a, the largest request, I think. Right.
- What's that? Yeah.
- $200,000. And I went to their website and it's almost there. There's no, there's nothing there.
- You know, I, I think my tendency would be to just exclude them, but unless people think that this
- is, and I'm not that familiar with equine psychological therapy, but it just seems, it seems like a
- reach to me.
- Regarding, in contrast to the other needs in the community.
- Well, I think that the service that they're trying to initiate or provide is something that is
- needed, especially for mental health in the community, seeing that there's a lot of organization
- that does provide, but that is something that is lacking.
- I think I don't think we should exclude them just yet seen that they're new, and for what service
- they're trying to provide and that is a need in this community.
- I think that's fair.
- I mean, I will, they are asking for a lot, though, but yeah and and the amount of people, the sort
- of, I mean, just just thinking about our rubric.
- It's they will be very low on our rubric because because they're asking to serve 175 people with
- one thought with $199,000.
- The shot on the rubric. Yeah, I mean we should actually I mean because even if we cut them out we
- still buy her buy her new design have to give them a rubric.
- So, I think they present, and then we do the rubric and then when they present if they're able to
- make any sort of case for like their partial funding moment to, I think, I think that's a fair
- point and then I think, do you do.
- Dave and Andy do you agree because I think, because we need to give people rubrics anyways at this
- stage, excluding people outside of for you know reasons like they're not actually qualified for it
- or something like that.
- Maybe seems unfair.
- Yeah, I go both ways. I mean I just, I had the same sentiment as Andy did, but I'm, I'm good with
- having them come and, you know, presenting.
- But I mean I mean I maybe feel with you that I'm like I don't, I don't. I mean again, we should we
- have to go through the rubric. Let's see but I just looking at I'm like I don't I don't see how
- this rises to the top of our rubric but.
- And so I don't know if we're wasting their time or, or our own by listening but that's kind of
- where I was coming from. The chances of me supporting anything close to this for this is special
- and done so.
- But that being said, it is the maybe it's just the amount and one of the things that we can tease
- out. I mean I don't know if I would feel that same way if what we're talking about was, you know,
- 30k or something right and, and, you know, to the point.
- We don't know enough about it and or about them. I think the visibility alone is also really good
- if they're in your organization, then having the chance to.
- Give them a favor by letting them present even if it falls upon deaf ears by the time we get to the
- point of getting an opportunity for them. I'm curious.
- I was great, and we did us for innovation. Yeah. Yeah. Yeah. And you know there is an established
- house has been established for years so I'm interested to see why they want to compete for maybe
- the same folks, but yeah.
- I'm going to present for three minutes.
- So, yeah, I'll just put general information on application. Yep.
- Okay, the central common Latino.
- Anyone wants in, but then a new applicant.
- I think we awarded them last year.
- We did last year I don't remember that I think El Centro and access, maybe not maybe not I don't
- remember me that's not true. Yeah, I mean, El Centro was not on my sheet for last year the same
- visibility purposes I kind of want to hear from them but I also like,
- I guess last year, let's hear from them. Oh, so, yes, yes to them. Sure.
- Great. Next one.
- I lost my place or Exodus. Oh, they were granted all the way back in 2004. Yeah, we should hear
- from them. They've been granted before but I think the last time was 20.
- 2323. Okay, Exodus.
- It is a large. Oh, okay, there's a there's a typo. Sorry.
- And the overall project costs 150,000 they're asking for 15.
- Are we able, so if somebody asked for just hypothetically if somebody asked for, you know, $5, are
- we able to say there's a minimum so $1,000. Are we able to award them 50, like, or, you know, I
- mean, there's other, you know, whether that's how we would want to do it.
- Right. Like, could we do that or is there some stipulation that we need to operate within what they
- asked for.
- So, you're asking that you're stating that the application would be for 15.
- I'm just saying so so in this case they've applied for for 15 out of out of 150,000. Are we able to
- work more than 15.
- I asked seeking seeking to understand whether whether that's worth inviting them to an interview to
- better understand the scope of their needs and you know they've right sized it.
- I mean I guess there's no legal reason why you couldn't grant an amount in excess of what they've
- requested.
- But I would want to talk to them like before doing no exactly exactly exactly. Yeah. Yeah, and I
- think understanding how I think that they're probably being insanely impacted by exactly, I would
- love to understand that.
- So, so definitely bring them in for an interview.
- So your question is just being about where the rest of their funding is coming from.
- When I also I also I don't know if I want to put this in writing to them necessarily I don't know
- how to tease this out correctly but one of the reasons I want to interview them is getting an
- understanding of what the situation is correct I mean,
- is there even a population here for them to be serving at the moment, or is this sort of
- perspective for you know with with the, you know, changing things that are happening.
- You know I could see where there's kind of a policy question as to whether you would, as a
- committee voluntarily want to see what the request is, particularly if I were another applicant.
- Yeah, exactly.
- I would like, I just want them to give us more information. I feel like I want to give them the
- chance to sell this a little bit more to us.
- Yeah, I mean, it's, you know, 45,000 that's on the higher end of what people are requesting from us.
- So, I'm just, so for some of these that I'm, I'm asking to come in for more information, it's, it's
- because I'm skeptical upon first blush.
- And I want to give them the opportunity to, to convince me, or to make a stronger argument.
- Yeah, last year they came in hot with a really specific program ask and this year they zoomed out.
- Yeah, yeah, it just feels too general that I'm not sure.
- Yeah, last year they came in hot with a really specific program ask and this year they zoomed out.
- Yeah, it just feels too general that I'm not sure how does this actually, I guess my question is,
- yeah, how does this actually fit
- our agenda here, our mission with these grants, and even I love the idea of even if we just funded
- the summer camp scholarships or something, you know, yeah, right. Yeah.
- Hey habitat.
- So, habitat has a collaborative brand. I kind of want to bring habitat anyways because for bill
- restore.
- This was like, is that really a collaborative thing or is that we have the same. Yeah, well I was
- very confused about that and if I wouldn't see was confusing and I think they're owned by habitat.
- It's collaboration to get owned by habitat, but I didn't understand that either. I was very unclear
- on that. So, not necessarily about the truck but should we ask them to come in twice. So you give
- them to sort of to allotments of time, I think the trucks pretty straightforward.
- I don't, I don't need to learn more about habitat I just want to know what the relationship for
- habitat and resources for their collab. Yeah, and if, if that's an actual legitimate collaboration.
- If it's not then we may ask them if you had to choose between two projects, which one would you
- choose.
- So,
- yeah,
- so we should get with that's a straightforward email, and you can confirm if I want to, and then I
- don't think you should ask them in writing the question.
- I think we want to know more about collaborative project, understanding if the restore has their
- own number.
- Yeah, that was part of what I couldn't find and that was part of my struggle with the 501C3 is that
- the EIN for restore was the same.
- Yeah, so I think I think so asking you know that we want, we want some clarification about the
- relationship between restore and habitat.
- And confirmation of their 501C3.
- And what's the other thing I was saying we shouldn't we shouldn't, unless we want to elaborate on
- it more is saying we want to know which of these two projects you'd rather do is like a leading
- question like we'll find one it's it's the way that sounds.
- Yeah, that's what I mean. I guess that's not what we're saying. It's what we're thinking in our
- head.
- Yeah, I think I think by I think by the way that we've defined this we have to view like you cannot
- disadvantage people for doing collaborative applications if it's a true cloud.
- But that's the point. So what we want to find out is the relationship between them and restore. Yes.
- Yeah.
- So I'm going to send an email to clarify about their 501 C3 status but then do we want them to
- actually come in and present about restore.
- Okay, so the email is just going to be on 501 C3. The email about 501 C3 but you're sending emails
- to invite them to presentations. Yeah, there's going to be two separate emails.
- Exactly. And so and the thing we'd like to know about them is, is that we'd like to dive in a
- little bit more to their collaborative and understand that particularly understanding the
- relationship between restore and habitat.
- Okay, healing hands are healing hand.
- Anyone want to bring them in.
- Straight forward.
- India IRA.
- I would love. I think I can't remember his name, but he sat in our first meeting. I think inviting
- him.
- I think understanding how the funding helped last year would be another good. Just gonna say it
- wasn't as similar to what we funded last year. Yeah. Yeah. Should that be like us something to
- reconsider when it comes to another year, if that is, we could require like what, what did the
- money, what was the funds used for last year and what was the outcome like kind of like analysis of
- outcome.
- Yeah, do we have, do we last required a value of an email folks are here. They could tell us what,
- what they collect at the end.
- Today, they collect, you know, do we know, I think that they receive a report at the end, we've got
- an impact report I feel like that would be so last year the need was for a case manager.
- This year's agreed this year's a great manager.
- I'm just basing that on my recollection of some comment. This is my first time dealing with the
- committee and the grant program.
- And I think I think for now we can invite them in, ask them, ask them for
- ask them ask them just the thing we're interested in is sort of how, how it went last year.
- I'm turn. No, so yes. Any questions specifically for them.
- Interesting for us to fund.
- Renting the Banneker Center is an interesting thing for us to fund. Let's conversation for another
- time.
- So anyways, Montero County casa. So they're having trouble getting casa volunteers, and this is a
- way for them to maybe get more folks.
- I don't necessarily. Did we do gas cards last year.
- No, that was the cancers. Yeah. So, yes to interview or no.
- I don't need to, but it's very straightforward. They're not asking for a lot. I, yeah, I don't, I
- don't, I don't need to hear it. They were one that did not submit the project budget template.
- Yes, but we already we already know you already know what to do with that. Fair enough.
- All those who just need the paperwork.
- Okay, and then this, they won't be asked.
- I don't think so. Anyone, anyone want them. That's fine. I just want to come from Monroe County Humane
- Association straightforward.
- I just think that's where I take all my animals and last year getting the card in the mail that was
- like, it was lovely.
- It was lovely.
- I felt called out. I remember I think I shared something about one of my pets or forget what I said
- to them and I was just like, oh no no I feel called out.
- Okay, new hope for families.
- You want them for an interview.
- Other Hubbard's we did.
- They're straightforward and I miss what.
- Oh, there's a blank summary. They need a project. Yeah, sorry. Mother Hubbard's didn't have an
- application summary and then they didn't have a signed estimate but that like application.
- I think I forgot to put their name on the thing because I had to add the blank app for them since
- it didn't submit one but that one is there's in between mother Hubbard and casa.
- Okay, so yes to mother Hubbard's or no to interview.
- I don't need to interview new home families.
- So yes, we'll invite them any questions that we have for them specifically.
- What is going on internally.
- I want to know circumstances as to why their application was submitted.
- Yeah, somebody mentioned that earlier I think I think that would be a good time for that
- conversation like hey, can you follow through like that's fair.
- Okay, got a new life.
- When these are brought up do we start you need to leave their own, or, or just ask if we bring them
- to interview them.
- Thank you.
- I think it seems straightforward. Yeah, I didn't have them on my list.
- Okay.
- 279.
- How is their spreadsheet, sorry, trying to compare.
- Okay, another one that we want to bring in to say how did it go last year is a similar to what they
- try to remember. They had a bigger ass last year.
- They had a, they requested 50,000 last year, or to renovate building stuff. Yeah, for innovations.
- Okay, nevermind.
- Yeah, I feel like they're just so well established to locate. Yeah, I don't have any questions for
- him. So everybody okay? All good.
- Okay.
- Planned Parenthood.
- I want to understand why they're not asking for more. Honestly, it's another organization.
- Do you want to bring them in? Yeah. Okay.
- And what was the question, or what information should they bring? They requested 7500 last year too,
- and we're essentially their only source of grant funding. I can't remember exactly what they said,
- but like their highest.
- I want to understand why their ask is like kind of hovering at that 7500 mark.
- Okay, Scott.
- No.
- Special Olympics.
- No.
- Hendricks County. Yes.
- Special Olympics. Was that one that they requested, like a ramp or something? No, it's uniformed.
- Well, it was like the bowling ramp. Yeah, I think that was their request last year. It's equipment
- stuff.
- Yeah, I'm interested in what became of that. Yeah, it was equipment. But they're one time
- investments, so I don't like, it's like what became of we bought the thing and then we did the
- thing. It's not that relevant, you know what I'm saying?
- Yeah, they request so little. They request so little. You know, with the ones where it's like, we
- want to fund a person and then they're like, we want to fund a person. I'm like, okay, you know.
- Yeah, it's just my curiosity there.
- Okay, Hendrix County.
- Yes. Yes.
- Any questions specifically.
- Why, why Hendrix County, why are they Hendrix County in there, like, I'm just confused about the
- name of the title was for their Bloomington said for students Suzy's place. Yeah.
- I just want to learn more about them in general.
- Another one where I'm like, why, I would like to bring them in that I had them on my list because I'm
- quite confused with what they're asking money for, given what we prioritize and what the community
- knows they need.
- I don't I don't get why they're not asking us for a capital investment.
- I think it's very confusing to me. And they did this last year to where they were like, and they
- had some reasoning of like why it was better to use this for salaries, so I'm interested to get
- some sense again.
- Your wonder lab.
- No one, anyone.
- I'm an executive director.
- This is a pretty straightforward.
- Okay, anybody want to. Are we okay with all of those as our interviews, 1616 individual interviews
- and then one for collapse so far but we haven't gotten really good.
- I wonder what also sites that they monitor the child poverty rate approximately 13.8% of Monroe
- County children under 18 are in poverty, which I feel like also speaks to Monroe County Boys and
- Girls Club to that like numbers that we want them to talk
- there as well. So you do want to bring them in for an interview. No.
- Okay.
- So yes.
- Any specific questions.
- All right. Yeah, is Unitarian Universalist Church new.
- That's their club.
- I don't. Well, they didn't. You didn't play for anything last year. I don't know anything beyond
- that.
- I have the like previous funding name pull up YouTube.
- Yeah, I don't think that they have either.
- Okay.
- So yes, yes to them. Beacon Health Net.
- Question, do we want to bring them in now.
- This is exactly the same as they had last year.
- They were partnered with a for-profit organization, but now they're with Health Net and Health Net
- is going to utilize that space.
- So do we want to hear, do you want to hear what Health Net is going to do?
- You guys tell me.
- Yes to the presenting.
- To see the difference being what was denied last year.
- So you say yes.
- Okay, so bring them in.
- The question being what is the difference between the application last year and this year.
- We know what Health Net is, but how is that collaboration?
- I want to hear about that partnership. I don't necessarily hear the difference between them.
- Gotcha.
- So just generally wanted to understand the details of the collaboration.
- They couldn't fix it last year, so they have to apply.
- It's a legitimate concern.
- My sister's closet and I'm with this house.
- No, not my sister's closet. Sorry, I'm trying to further.
- Straightforward.
- Okay, people.
- Sorry, people and animal learning service and Centerstone.
- Are you bringing in the equine therapy people to talk?
- Should we bring in the pals and let them talk to you?
- Okay, so yes to pals.
- That's a good balance.
- Yeah.
- We've already said yes to restore habitat for humanity.
- And then last one is Stone Belt.
- They've exactly matched from last year. I don't, I don't need to hear from Skelton at all.
- Yeah, that was what they did last year.
- Which was, um, yeah, forgive me because I wrote it down as refugee employment, which one is that
- one of the collaborative.
- Yeah, I had a question on that too. I'm just generally wondering for that one the refugee
- employment program.
- That one funding for that sort of thing is now going to be coming from the future, like the local
- government.
- Okay, so, so how many organizations is that in total, 20 in total for collaborative and 16.
- How many did we, how many did we not invite.
- Well, there's 39 total or 38 total applicants. So we didn't invite 18. Okay, so, so the last thing
- that we need to decide, then here at well sort of the multiprong question here.
- Well, what do we want the format of the presentations to be and do we want to give any additional
- guidance that we usually give. And then do we want to give a space for those who are not
- specifically inviting with specific questions to, you know, maybe at the end like a sort of public
- comment
- space, where, you know, if they want to come and tell us something like we will listen, you know,
- or some or some alternative like that for the folks that we're not inviting to interview.
- So those are the two questions.
- For the second question my initial thought is no, because I do think that it might communicate. I
- think it might be confusing. And it's implication that it could impact their.
- Yeah, I think that's what I agree. That's, I agree.
- Anybody feel differently though.
- We're okay. So we're okay with, with that.
- What do we want the presentations to be like so we have 20 what is this 2020 presentation. So 20
- presentations.
- I guess, how long would you all like to meet.
- Last year did you set time limits for the presentation for the presentation. We did it for the
- question period.
- Exactly. Yes, I was very long.
- But it was kind of fun. I like sharing about it.
- So I don't mind.
- I mean, midnight. No, thank you.
- It won't be the night again.
- We learned a hard lesson. I leave for San Francisco the next morning I just stay on task.
- It's like 4 a.m. the next day. So please no midnight.
- If you imagine that we don't want to be there for more than three hours, if that's sort of our cap
- to make it a sort of reasonable meeting, then that would be giving each of them nine minutes,
- including question time.
- So, so if we if we've basically are saying about, you know, could call it 10 minutes of
- presentation.
- We say eight minutes. No, I'm saying three minutes of presentation first questions for her
- organization and give it given that we're asking them in their presentation to answer the question
- that we've already sent them to begin with like if they want
- to tell us, you know, and then, and then and then we might have some follow up questions. So I, I
- want to, I want to kind of modify that a little bit.
- I want to give a little bit of the new organizations, I want to give them time to introduce
- themselves for like new hope. I don't need to hear what they hope does right well that's my point
- but so so we should send just directions to everyone
- saying this is what we'd like you to tell us like, you know, we're, we're specifically seeking some
- information for the new ones you say that we like to tell us a bit about your organization and, you
- know, that might be the question in
- the organizations that may not apply in the last x number of years, that they may want to say
- something about the organization what their mission is or something I will also that actually
- raises another point.
- So do we actually do we want to ask them to do any presentation or do we want for the handful that
- we have very specific questions is good for them to prepare we don't want to catch them unaware
- like the goal is not to hinder them here.
- So it's actually like we're trying to find reasons to find everyone right rather than the other way
- around.
- The, the way we could do it is basically say we don't want you to give us a formal presentation per
- se, we say like, you know, we're going to ask you some questions, the chief of which is this, and
- you know they come they could come into the room
- and I'm doing it in council chambers. This year they could come to the room we could say well hey
- our first question was this answer it and then we answer it we asked some follow up questions.
- Maybe that's the way so it's a little bit more relaxed but we've given them a clear, a clear thing
- that we need information about.
- So it was the point of the presentation to primarily respond to the question. Yes, and the email
- invitation. Yes, but I'm thinking, I'm just thinking.
- You know, do they need to put together a PowerPoint like you know and like we don't think we need
- all of that I think we just I think we just need them to come and answer the questions that we're
- asking, and say we might have some follow up questions
- and, you know, and some of them might be as simple as hey we're just trying to understand like is
- restore the same as this and they're like, no, and we're like, okay, thanks.
- You know, like that might that might be the whole conversation right.
- Well, exactly. You get my point I'm just saying generally that, you know, super straightforward.
- Yeah. And so we don't need them to come and tell us like what habits that you know like give us
- this grandiose pitch about that like we can read it we know
- what you're asking for.
- Is that sort of is everybody feeling that that so we can just make it a little bit more relaxed or,
- or would you prefer that they came in and gave a gave a formal presentation for, for example, three
- minutes.
- And that's followed by formal questions I think the benefit of that is that everybody is done the
- same way. And so, you know, again to that argument of not making it seem like we're favoring or not
- favoring you know so everybody has the exact same, you know, setting
- the same strategy. Although as a counterpoint, if you have specific questions, then why not use the
- time to get give information. Exactly. That's that's that's that's my feeling.
- That's my feeling. Yeah.
- But I'm just saying it's just, I'm trying to envision in the meeting people coming in with these
- presentations that they put together and maybe that's not that's not what we care about, for
- example, yeah.
- Thank you.
- So everybody everybody okay then with this so so we'll send this, the general the question that we
- have for the people who we have very specific questions for.
- So let's, so let's before we leave just let's go through and just make sure that we're okay with
- all the questions that we're asking, at least that we have them clearly and, and then they'll come
- in.
- So it will take about 10 minutes so we'll schedule everybody within 10 minutes. So 10 minutes per
- group. Yeah.
- No PowerPoint presentation, just kind of answer the question, if there was something specific
- otherwise more like conversation style sound like maybe follow up questions.
- Yeah, we don't have specific questions just give them a general instruction to
- do some important things to know for us to know. Yeah, introduce yourself tell us a little bit
- about yourself and your project.
- Yes, we said we wanted to know a little bit more about the organization and the project.
- For any organizations that there weren't specific questions, I just put general information
- requests on application.
- Maybe though, so we did to tastefully or diplomatically put. We're absolutely not looking for them
- to just fill time.
- That's right.
- They can be economical.
- They got 10 minutes.
- We don't want any thought. What was the thought that their presentation would take up.
- Was it three minutes before that we went last year three minutes followed by, they might appreciate
- knowing that.
- There's no presentation. Just it doesn't have to be a 10 minute presentation. That's right. Three
- minutes. Yeah. Four minutes.
- I'll defer to your legal guidance, but is that structuring.
- Does that need to be a motion at that meeting.
- Structuring it with the time limit and time caps like that.
- Is that is that even like an official. I think it might be smart to in that meeting and not decided
- to.
- That general idea because I think in the past also simple questions like are you a Bible once you
- three have been answered in writing and we don't come in.
- Right.
- Yeah, and that's what we've decided here.
- That's what those will be handled by email. So the timing anything that I think constraints time
- might need to be a motion.
- Okay, we might look into that.
- Okay, I'll defer to you.
- Your legal.
- I mean it doesn't hurt anything to make a motion and vote on it. I mean potentially you could even
- do that tonight, if you know that you want the presentations to be.
- I think we need to tell people what to expect. I don't think I don't think we can say come come for
- an interview and then they also been figure out what's about to happen I think we need to tell them
- when they're coming, what time they're coming.
- You know, just how it's going to go.
- So, so, but this does raise the question to me if we have some folks who we don't have any
- questions for. Why are we inviting them for an interview.
- Well, I guess that would differ from the new ones that we want to know about.
- Right, there were there were folks that I just didn't essentially understand the strength of their
- application, you know, I guess maybe what we could, we could instruct those that I didn't have
- specific questions where I'm just speaking from
- my own mind that because I know I had several where I was like I just want to hear more. Um, I want
- them to convince me how this actually meets our requirements meets what we're looking, our mission
- is what I'm trying to say.
- Right, I'm having trouble seeing that maybe this is pertinent to what our goals are so I'm trying
- to give them more of a chance to my challenge with that approach is that if we then.
- So from the perspective of somebody we didn't invite.
- If, if we were to not invite someone and not fund them.
- And we haven't given them that chance now it's it's quite strange.
- Because because under that logic, everybody should have a platform to further convince us right and
- then I think that we said well further convinced might be the wrong way.
- Is there a gap in a specific so like we look at like the long standing impact, you know community
- serve like those like buckets buckets where they're like gaps in like specific bucket that we could
- just cite as like, we didn't understand what the long term impact
- is probably. Yes. Yeah, I like that if we're able to tell them something specific say there's like,
- we didn't. We didn't get this about your application. Yeah, and we need we need a little bit more
- information so that we can assess you correctly.
- Yeah. Yeah, I think you're saying someone said that if we don't ask for someone because we don't
- need to, and then we don't fund them.
- Yeah, we've asked some others just to come, maybe persuade us. Yeah, it is the unfair. That's right.
- Or let's argue that. That's what I think. Yeah, I mean, I feel my worry going into this, though, by,
- by doing it this approach, not asking everybody.
- That was my worry going into this. Yeah, agree. People who don't get funded who didn't get funded
- in the first place.
- So, so case could you go quickly over the list who are so, and just just super quick if you can
- like, you know, the ones that we added questions for. Amethyst. Yeah, Amethyst house there's no
- specific questions.
- Big brother big sister more information on part time relationship caseworker and how that can
- potentially be funded down the road. Bloomington St. Vincent somewhere happens last year how did
- the funding go.
- Girls Club questions to clarify project how many Bloomington residents specifically are served like
- that it to me a very perfect example of like, we need to know this to evaluate you like we like we
- can evaluate without that information right right.
- We're not really favoring them or anything we're just saying like, if we don't have this
- information, you'll be in, you would be in a worse situation right so so I think that's that's that's
- great.
- I just want to say one thing about that one specifically is that we do ask the question, number of
- city residents served I think they answered like 200.
- So do we really.
- We're like unclear about like how how are 200 residents served in Ellisville like and that's that's
- the point is sort of wanting them to like, you know, like, you know, are these, where's the
- evidence yes where's that we where's the evidence that is 200 from Bloomington that are,
- you know, I'm sorry.
- Okay, next one would be Catholic charities similar application last year how did the funding go
- community justice meditation centers how big of an outreach is this Creston Hill Refuge is a new
- applicant but also just general information about the application
- was general information request application exodus refugee immigration was questions about where
- the rest of their funding comes from girls think of Monroe County with general information request
- an application.
- Specifically, that was that the request is very broad and so wanting to know how it fits into the
- jack hopkins mission.
- Indiana Recovery Alliance was similar application last year how did the funding go last year
- lantern was new applicant by all new applicants to present new hope for families was circumstances
- is why the application of financial statements relate
- parenthood is wanting to know why they're not asking for more and where the rest of their funding
- comes from Hendrix or Susie's place the Hendrix County child was general information question that
- requested an application as well as where they serve because
- the title is Hendrix County.
- Beacon Community First Center general information request on application and then unclear what the
- need is for the collaboration, the collaborative applicants have long community land trust was a
- new applicant so inviting them to present beacon and health net was
- more information on the nature of their relationship.
- People and Animal Learning Services was general information requested, and then restore was the
- nature of the relationship.
- And so what the ones that were that were not having any questions what were they amethyst amethyst.
- There's several it was amethyst
- crested hill but they're also a new applicant, El Centro.
- Yeah, I guess. And then people Animal Learning Services, so I guess we'll sort of sort of question
- for those three is that we want to know a little bit more about the organization is our specific
- question.
- Yeah.
- Okay, so, but see I think for all the other ways for all of them we have a very we have a very
- pointed question. I'm prepared to answer this and we might have follow ups. That's the that's the
- instructions to them. Right. And say, you know, a few minutes for sort of a few minutes at the
- beginning to sort of answer that question and the structure with you on and then we'll ask some
- follow ups, and we think this will take no more than about 10 minutes.
- Everybody okay with that.
- Do we need an official motion to make that decision.
- Doesn't hurt anything. Okay, so, um, can some do I will, I will at this point entertain a motion.
- Yeah, somebody wants to make a motion.
- I motion.
- The statement. Okay, I motion that we invite the selected applicants to come and answer questions
- pointed specific questions about their applications and each be a lot of 10 minutes time.
- Second, we have a motion in a second.
- All those in favor we have a person online so we have to do a roll call will the clerk please call
- the roll wonderful Council Member Rallo.
- Yes.
- Council Member rough. Yes.
- Miss career.
- I say yes.
- Miss McNish. Yes, that passes unanimously.
- Yay. Well,
- okay, any other any other business question with respect to the email responses that are going out
- to require the missing information or financial information, we probably should set a deadline for
- that.
- Good point. Is there a particular date that you won't be able to send the email till Thursday I
- suppose yes yeah so of course so Monday by Monday.
- And so does that mean then if they don't get it by Monday that they're disqualified. I think it
- means that that we will when we get to reviewing that will be something we consider.
- And then, also on the point of emails.
- The email that went out to agencies last year inviting them to present, I have pulled up in a word
- doc here and I readlined obviously a lot of it's going to be need to need to be changed in terms of
- verbiage because like it starts with.
- We are pleased to inform you that your agency was among those selected to present your project was
- ready. Obviously it needs to be changed. I don't know if there's any kind of discussion that wants
- to be had about the contents of that email here or
- outside the people who have not been accepted for not accepted invited for an interview that says
- that. So, so let's let's talk about them first. I think the email to them says and just tell me if
- you have another feeling.
- I'm not just trying to spray this and trying to make it efficient. I think the email to them says,
- you know, we're pleased to tell you that you've moved on to the next round and you will you will be
- getting considered at our meeting on X date.
- There's an open meeting if you want if you want to be there to hear good for you. Right.
- All everybody feel like that's fine. Do we need to, because they'll probably hear that some were
- invited. So do we need to acknowledge.
- We have invited some applicants to. Yeah, so this year this year I specific points but we're not
- asking everybody who's moved on around to that. Yes. So So this year this year the committee opted
- to not invite everybody for interviews as we have done in the past.
- Only those that we needed clarification from this will this this has no bearing on your application
- as you've already moved on to the next stage.
- So do we would you call it stage three. Right. I mean, instead of stage two, but if somebody wants
- to want to elect to present, even though they weren't asked.
- I don't. I think we decided no to that right. Yeah.
- Yeah, a couple of that. Yeah.
- It gives you a greater sense of comfort during the technical assistance meeting, I made clear that
- the rules would be different.
- With respect to this presentation, it was also on every single document sent out in bold and
- highlight. I do want to ask, though, that for the folks who are not being asked to present, but did
- have missing documents.
- Will it be confusing if they get two emails, one that says you need to submit these documents by
- this deadline, and a second one that says congratulations you've been moved on to the next round,
- even though we're not asking to present does that communicate anything conflicting.
- Well, so, how do you intend to do you intend to mail merge this or do you intend to send it out
- individually to the last year is said well last year the presentation invitations were sent
- individually dear agency name.
- Yeah, I guess as a consequence, why don't you just do it this way it's like you have moved on,
- however, for the ones who we still need we still need this documentation from you.
- And, you know, and failure to do so many may render you ineligible. Yeah, I think that last
- statement should be added in case they don't submit it.
- And so so that's that so that's the ones who are not invited, the ones who are, let's use different
- language, the ones who we are not asking to give us more information. Then, for the folks who we
- are asking, it's, I think, dear agency.
- We would like to invite you, you know, greetings from the grant Hopkins committee we'd like to ask
- you for an interview to ask a few more questions.
- And then and then say specifically the committee wanted to know this.
- This is going to be the structure of it we expect this to take no longer than 10 minutes, your
- schedule for this time.
- So you can, at the beginning to sort of answer this question and they might have follow up
- questions, and then say we will let you know after the interview whether you've moved on to the
- next round.
- Well done. Yeah, question though about this, because that that the interviews are next Tuesday.
- And are you, you're not going to be able to send this until Thursday. Correct.
- Is, are we okay with that.
- Like is there, is that from Thursday to Monday. Yeah, Thursday to Monday to prepare some of that
- you'll send it to do it quite early in the morning or something or no it'll be I mean I come in at
- one on Thursdays, so I'll get started on it immediately when I come in.
- And there's already kind of a template made once I have the template made.
- And I'll just, you know, basically copy and paste with it. It will be by 5pm on Thursday.
- It's not necessary.
- We give them a time on Monday like a deadline time Monday by, you know, for the for the information
- for them to have their response. I mean the stuff the stuff that we're asking for is fill out fill
- out a budget template for one of them, and just send us 501 C3 proof like that's
- by 5pm on Monday. Yeah, that's fair. That gives them all day Friday and all day Monday, and but we're
- okay with them getting notice on Thursday that they've been asked to come to the interview.
- That that's not too little time versus, I mean it's one day. I said this, I mean the alternative is
- that they get it tomorrow. Yeah, exactly. We're okay. Everybody's okay with that.
- Yeah, I mean, the issue is, right now, we don't have the staff to do it. Exactly. I'm wondering if
- you know I mean the you know the nuclear option is that we, we could reschedule the interviews, I
- mean, right.
- I was gonna say the only other option is to push that back. The only reason why that would need to
- happen is if you are uncomfortable with them getting it by end of day on Thursday, but there's no
- reason why they won't get it by end of day on Thursday.
- I mean, it's guaranteed it will be given to everybody by 5pm on Thursday. Yeah, but that's
- uncomfortable. And they're not preparing presentations, you know, I might feel a little more
- comfortable if we were saying, yeah, put together a four minute PowerPoint.
- But what if they just already have plans. So if we've asked for maybe maybe what we want is a proviso
- that said proviso proviso proviso that says, should you not be able to attend that we would accept
- answers and writing to the question.
- However, we haven't asked a super specific question to all of them.
- So what do we do in the case that they're not able to attend. So we're given the same time frame
- for those who are going to respond by email as well as the bills were going to be presented.
- Now, the ones who are responding by email have to buy Monday.
- Yeah, but it's like the thing that you know the very simple thing. It's like here is proof that I'm
- a 501 c three. That's that's like, yeah, I think there's enough time to send and Monday, five p.m.
- Yes, but the question is for the ones who have to present on Tuesday, have we given them enough
- time if we tell them Thursday at five p.m. that they're having to present on Tuesday.
- This is a big assumption but since the schedule was set, and there's agency presentations, they
- should know.
- And the fact that there were presentations last year.
- Yeah, so they should know. I mean, the only thing that I'm somewhat worried about if you don't get
- the information ahead of time, because it's good Friday. So people might not be answering your
- emails on Friday.
- Once again, the agency presentations were set, and last year everyone presented, so there should be
- some expectation, and they have Monday, and it's not a formal presentation.
- No, that I didn't think about Good Friday.
- And we can also interview people on Zoom and so on. So it's 10 minutes, right? We're asking for 10
- minutes on a Tuesday night.
- And weren't there one or two groups that couldn't make it last year?
- Yeah, and then we also didn't hold that answer.
- So do we still want there to be a provision that says if you're not able to attend, we accept
- answers in writing? Do we want to mention that they can answer over Zoom?
- Let's just rather just say, you know, please confirm that you can attend.
- Let's not offer alternatives off the bat.
- I mean, maybe we don't need to say that. Maybe we just, because then you don't need to deal with 29
- emails.
- I mean, the only thing, though, is that, you know, if I send this on Thursday and then people
- respond Monday afternoon, no, I can't attend. What are we going to do?
- Yeah, that's my point, is that we've already set some times.
- It's not going to necessarily change anything.
- And then you're okay to set the just put them in basic, basically alphabetical order. But then, but
- be careful with the double if they're if we're asking, I don't think there's anyone that amethyst
- is one that has pulled a collaborative.
- So make sure that they get, you know, sort of a double listed twice. Yeah, a double block. Right.
- Yeah. Is there any reason why, because I just have this structured like this packet as well that
- like all individual applicants go first, then all collaborative
- beacons or do we want us to review. Yes, it's fine this way, but I think for the presentations. Let's,
- let's do them how they were listed. So like if it was a collaborative thing I'm thinking do
- individuals right.
- But, but, but if beacon. We're calling begin and only to talk about their right, their thing, their
- collaborative there but but amethyst we have twice right so don't make them, you know, come here
- and then come here you know right right one after the other.
- Let's go, even rather than collaborative or individual it'll be alphabetic based on who is the
- agency that was listed on the application exactly.
- Hey, any other business.
- Well, are we on are we being. Is this like, like officially being reported. Yes, yes, this is a
- public meeting.
- Okay.
- Is there anything based off of what we're requiring that is automatic ejection of somebody from.
- And should that be noted.
- Well, that was something that we talked about at the beginning of this meeting of are there also
- applicants that we just want to deny right now as we're going through them and as we went through
- the list of applicants.
- There wasn't, you know, anybody that anybody said you should deny them so nobody has been denied up
- until this point. The only reason I think that that would have been the case would have been
- missing documents which were not giving them another chance to submit
- those. And otherwise, if it was in terms of like content, they're either being asked to present or
- they just weren't mentioned by anybody getting this meeting to deny them right now.
- We haven't, for example, found an applicant.
- Who's 501 C3 has been rejected or when there are a couple of applicants where we can't confirm it,
- but we don't see where it's been revoked on any of the applicants, just to use that as an example,
- because I think that would be.
- I mean, if we had proof that that status had been revoked, then I think we'd have to reject that
- application.
- But it's a it's the basic requirements of the ground they have to be a 51 C3 but it's not obvious
- for them to show us if they are.
- And with the consideration of presentation versus not presentation of some reason they can't, or
- they don't.
- Are you saying that that works against them and is that something that's going to be written.
- Well, it only works so far as we can't, we can't grade the rubric as clearly.
- So automatic denial. No, because everybody has to get get rated on the rubric was the decision we
- made so we'll fund them based on their rankings.
- So if we're not funding somebody we'd have a clear reason to say it say we didn't understand this
- about your application.
- That leads me to a logistics question that in terms of like how we want to standardize everyone
- filling out their own rubric like, I don't know, I don't even know what it looks like if you want
- to, if you want to fill out like the template with the
- organizations the amount requested and like that like, set in stone information and then like,
- Oh, and then, like all the information on those rubrics, like the hard information and that request
- like I said I've already filled out and then you guys can just fill it out.
- Yeah, I think that's doable. I don't know why not.
- Which which information.
- Just like the organization, you know, like their location.
- Like, yeah, yeah, pretty much everything that's on the graphic. Yeah, and then if everybody gets
- sent that template with that and they can just make their own copy and fill out the drop downs that
- work for everyone.
- So, I had a question about that related to that, which is, are our individual group evaluations,
- going to be available public.
- If someone says I want to see stocks. Well, yes, I mean, the, yes, yes, by any means, because just
- us discussing them at a public meeting, people could always go and look at what we discussed.
- So, but yeah, but the question is then, are we going to send them. Do we then send every
- organization.
- Are we going to first, are we going to send organization that rubric are we just going to have them,
- should a organization asked for them. And then obviously it's in public so they could always look
- for them but are we going to facilitate saying you, you've
- been awarded and here's your rubric.
- I think it should be available I don't think we should send them. It would be a request. It'd be a
- request I mean, I mean, so like, you don't have to send it to them.
- So like, like federal grants for example you do get like for an NSF grant, you're like, here's your
- review, if you, if you don't get it, it's just like comes with your rejection.
- We could do that. Yeah, I don't know what the prior practice has been, but I think practice because
- we haven't had a rubric. Okay.
- You know, I think any document prepared or submitted by a committee member or staff is subject to
- the Access to Public Records Act, our goal with the rubric was to be more transparent with with
- people about how these decisions were made.
- And it's the structure of our conversation in the public meeting. Exactly. Yeah, that but like, and
- then and so so I mean I would I would support us making making because I also think it's good for
- accountability, because there are.
- I was talking to a grant, a past applicant who did not apply this year and asked me why don't you
- apply, and their response was well look I've never I've never gotten and I've never understood why
- and they had some some theory for why.
- And they're like so I'm not going to apply again. Okay, but they never forgot any feedback on why
- right so so there's a broader sense of why we do fund or why we don't fund something, and you're
- all going to get those emails it's like don't fund such
- and such because it's about such and such or whatever like we're going to get those types of emails.
- And so you also want the ability to say like this is the track record of how this was funded the
- reasoning about it and so on and so forth and also structures
- how people apply in years to come.
- I mean I feel like it's more just about like if we're prepared with staff capacity to like have
- that comment section for for each of them for the results being published. So my thinking though
- was that was that you actually published the collective rubric rather
- which would be, but then the question is how do we do it we average out all of the, and do we just
- do the sort of do we just do the points and not the, not the comments that were just like you
- scored a three like your your average score was a three.
- So,
- the criteria is by disqualification to be with the denial of the application.
- If so, yeah, yeah, I mean, and that would be the same for the acceptance ones.
- I mean, we didn't deny really anyone I think there was one, maybe like two people who didn't get
- funded last year like it was like, yeah we didn't find my sister's closet we didn't find them on
- the climate.
- We didn't find the one collaborative one. I mean, I mean the vast majority of people get funded.
- So, but the point my point is that it's less about. I think I think it's, I think it's.
- I feel like the point the point of our rubric is transparency and accountability, but also structuring
- the way that we discuss all of the applications.
- That's why I'm just searching for this question about the equine thing, you know, so we actually
- have a solid we're like look like this just doesn't stack up to you, if you if that's the argument.
- Or maybe it's like the best application we have based on the criteria that we said.
- And so you can just do well. Okay, super. So so I would just say that that what we should do with
- the rubric, everybody should fill it out with any notes you would have done anyways would be
- subject to people asking for them.
- In that case, I think we all should fill it out, and so that we can then structured to have some
- type of discussion.
- But I think what we would present to people sort of more formally would be the summary version of
- all of them.
- And I'm happy to put that together once once we all have a reverse.
- So that so that it's not like you know Andy Andy hate sources or something.
- A couple of years ago when we used to actually individually rate, and just a sign of money for each
- agency and then we'd all come and people would ask for I want to see the individual exactly,
- exactly, exactly.
- But do be mindful of that obviously so so if you you know if you have your internal head thoughts,
- you know, I don't like the font, maybe don't write those on a piece of paper.
- Of course being a little facetious but you think it makes sense to listen again, and the needs of
- logistics but for there to be on the Google sheet that we work from for each person just to have
- their own tab that they fill out and we're all in the
- document, like the only issue is that that that runs against ODL laws if we're all on the same time.
- Yeah, it seemed to be like exchanging
- information. So, so it's better everybody make a copy of this document and fill it out and then and
- then once we have our deliberation send them in so we can format the ultimate calls because also
- during the devilers and you might change based on our, based on our conversation,
- but the point is that that should happen publicly not about, you know,
- excellent with that I will call us adjourned.
- (upbeat orchestral music)