We want to invite for interviews as a reminder for everybody and anybody who might see this later.
 And what we decided is that this year will only call the interviews people that we had for
 questions for, rather than sort of, you know, asking everybody to come for interviews, both for the
 sake of the applicants and for for our own sake.
 But, naturally, and then we need to do the, do we have the documents the conflict of interest forms.
 That's what I wanted to touch on that before we get started. Is there anybody here who has any type
 of conflict to close.
 It's not self disclosure.
 Yes, newly new life. I'm a director of your board.
 Okay.
 Or you said, New Life New Leaf New Life New Leaf, okay.
 I'm the executive director of South African action program so Audrey keys myself when it comes to
 our application.
 Okay, you have a conflict in the sense of a pecuniary interest in any of the applications. Yes, yes,
 yes.
 Okay, for me. Okay.
 So what we did what we did last year, and what we agreed to do this year is that just again they'll
 sign disclosing that and then neither will be in the room and we discuss either scape or new leaf
 new life so when we discuss them we'll put them at the end.
 Same thing for presentations and so on.
 Okay, thank you, forward the disclosure forms to you and then we can complete that. Thank you.
 So, so are the main point of the agenda them is to decide who you wanted to call for interviews.
 What would be the most useful way to do that should we just go down like alphabetical order and
 just people say yes no and just move on from there.
 Yeah, there is there specific criteria that we're, we're just like, I want to hear from them. Yeah.
 I mean if you if you if you have questions that aren't answered if it would be useful to have the
 time to hear more from them that's not an application,
 then we should run into an interview. Super.
 And, I mean, I think we can say that, you know, if any more than two of us want to hear from them
 we shouldn't read them.
 So, is this a place where we can express.
 Not just that we don't want to hear from them, we just don't think there is certainly mark of
 certainly being eligible for the certainly.
 Of course, and sorry I and I got ahead of myself, we should make one decision first before we do
 this which is we didn't have one late application.
 And we had one incomplete application.
 And then depending how we want to view them filling out the summary with, you know, you might count
 incompleteness a little bit larger but so so the first question is about.
 The families. Yeah, just one additional comment with respect to all of the applications there were
 three applications where we couldn't determine whether the applicants were.
 Or one see threes. So I don't know that that warrants like following the applicant in for a meeting,
 but we need to do some more research and contacting them and requesting some more information.
 I don't know what we agreed on last time in terms of what we can request via email in terms of like
 missing information is that that's yeah, we're also we're also at this point if you don't want to
 bring them into interview just want to send them a few questions for example that that's also
 something we can do.
 I remember last year we had one applicant application that came in. I want to say it was maybe
 wheeler.
 It was it was just like you hope this was a little bit late. Do you remember that. Yeah. And what
 did we do, did we say, I think we accepted their application but I don't think they want to grant.
 Okay, I believe that was the case decided to go ahead and still consider that. Yeah. Yeah, I
 thought it was in before we met that like.
 Yeah, I just didn't want to apply different standards. No.
 My only concern is that if that if we if we accept people like that are in our deadlines, you know
 it's like okay well how late is is too late like at what point do we stop being late.
 Which case was our deadline a real deadline or was it a be advised deadline there. I mean the new
 hope application was eight minutes, but then their financial disclosure was like a week after that.
 Yeah, but then there are a couple in here that can even include budgets for their.
 So, you know, I don't know what that means, but just that's fair. Exactly. So, any other thoughts
 discussions before we because we should vote officially.
 We should vote officially on this but any other thoughts or discussions Dave any thoughts on the
 late application.
 No, I don't but I wondered about.
 It looks like there are collaborative there's beacon has applied.
 And then there's a collaborative effort that that includes beacon.
 Double application. Have you, have you experienced that in the past. Yeah, we explicitly allow it
 in the application we said that you're allowed to only apply once except for if you're doing a
 collaborative in which case you can.
 We will we will entertain it.
 I mean to say is do you, I mean, doesn't mean exclusion of one versus the other.
 No, they should be viewed separately.
 Last year we did make a choice and we chose one over the other, because I think we felt. Well,
 there were other reasons, but we did not work into awards last year.
 There was some reasoning there. I feel like it was because the we gave them the individual award.
 It was because of their partner was it wasn't that was part of it. But I might say let's let's I
 mean I think that's maybe not super pertinent to both to the question on the table or to the or to
 the application today but you know that I think the core question right now is what what do you
 have any other thoughts about new hope, the eight minute late application.
 Yes, I want, I want to say that we shouldn't allow it, but I, I've personally love new hope but I
 think being late is, I mean, what's the, like you said, is there a deadline just arbitrary at that
 point.
 But I mean I will go with the group.
 So circumstances wouldn't be relevant.
 I think circumstances are relevant.
 I wouldn't ask what the circumstances were. Well, yeah, that would be a question because I know
 that there is something I grew in regards to new hope I'm not I'm just not able to put my finger on
 it because I'm in an organization that they, they were asked to be
 present and they weren't.
 I don't know if there's any change around in who who works there, or whatever, and I think that it
 was said that this wasn't the first time that they were late.
 Yeah, yeah, it's all fair points.
 Um, I'd be I would say I was so my thought I didn't want to share my thoughts too early to sweat on
 a sway either way but my, my, my thoughts are that I'd be inclined to include it, but I think that
 this needs to inform how we talk about our deadline.
 You know which which is to say, you know, something more like the deadline is the time we open the
 emails, the day of the, you know, 8am on whatever day or something like that.
 Um, at your time. Yeah, you know, you know, but but so so that that would be my, my thinking I mean
 again, the core purpose of this of this board is to work together with nonprofits to deal with
 significant issues in Bloomington.
 And I kind of feel like for us to arbitrate not arbitrarily, that's not a fair way of saying it but
 for us to legalistically remove a group that may be doing something that we want to see happen in
 Bloomington on virtue of it's kind of like a saying well the group
 didn't do it so the hundred people that they want to serve shouldn't get a chance to be surveyed. I
 think it's actually has less to do with the organization than it does to do with what they're
 trying to do.
 And so, so that that would be my view, and like the other part is like we're primarily serving
 understaffed exactly organizations who are operating.
 Yeah, exactly. Yeah, I do believe also that the circumstances, I would like to get, you know, if
 there's more information as to what is happening with me.
 But now, which may be new hope with maybe the least the second question which is, you know, maybe
 we want to bring them to an interview task but but I mean so we should ask them to interview.
 But first we have to decide if we want to include them so any other any other thoughts or debate
 around around including them and then we can vote.
 Yeah, I never happened. I mean, is there a precedent or anything. I mean, I mean, I do agree with
 you but did we did you exclude anyone last year.
 Last year I think we included someone who was late.
 Okay, well, and that were they, this was eight minutes late, you said. Yeah.
 And what were they late last year do you know where they are a day late.
 It wasn't new year last year was a different organization. But what, what was the time. Oh, I don't
 remember. Okay.
 15 minutes or something I mean I would be distressed if it were like days late, you know, or, you
 know, eight minutes is, you know, yeah.
 But I do think I do think again that you know we if we are to vote yes to include them. I would
 just say that for us to keep this in our notes, so that when we do this again that we change how we
 describe our deadline.
 Yeah.
 All right, well then, is it okay do we can we just do a voice vote we don't need to like even vote.
 Okay. But voting on whether we're going to include them or not.
 And they're already included at this point right right but whether we're going to consider them so
 yeah I mean I guess that's that's the point so and so is there is there anybody opposed to us
 including them.
 None. Okay. So, in which case that seems like we have consent to include them. Same, so I am going
 to then assume same questions with the people who didn't submit summaries.
 And the people who didn't include budgets, are we happy to. I mean the I mean the summaries I think
 is, we can review them as as is that we I mean the thank you very much for filling filling those
 out.
 The, those who didn't include like but there's like two who didn't include budgets, I believe.
 Is that correct.
 There's also the highlighted yellow with that.
 Is it regards to the 501 C3.
 We identified some. Yes.
 Yeah, I think there is a highlight to maybe three agencies that can confirm 501 C3 status based on
 what they submitted, you know, are based on like online databases.
 It's not that they didn't submit information. It's just what based upon what they submitted to us.
 We couldn't we couldn't confirm right databases. Yeah, if they did not submit things like budget or
 application or summaries or things like that.
 It was highlighted in red. It did not. I did not get like final count of how many applicants that
 was, but like I just scrolled past one that did not submit a budget.
 Well, let's I guess we can cycle back to this because let's just go one is the best way we can just
 go one by one and just say, you know, a through Z, which ones we want to invite and we can discuss
 the front when we get there then.
 So, and with this house. Does anybody want you want to invite them. I had them on my list to just
 one I didn't have any specific questions for some of these, some of these I just felt I wanted more
 general info.
 Anybody else feel that way. Anybody opposed to inviting them.
 Okay, great so amethyst house will invite to an interview. And again just for both public record
 and for all of us, you know, it is not viewed in any way as a disadvantage to people to not get an
 interview.
 And we can discuss a little bit how we might want to handle if some, you know, want to make public
 comment or something at the interview meeting but there's no disadvantage to them not giving an
 interview so we're trying to use this mostly for clarification purposes
 and for evaluation purposes.
 Beacon for their, for their individual one. I personally I don't think we need beacon to present, I
 think everyone is aware of beacon, and in their ass is pretty straightforward.
 I would agree.
 Okay.
 And any everybody okay with that.
 Big brother big sisters.
 Yeah, I have a question. Could I ask a question. Yes, please.
 So, back to the point I brought up last time we met.
 You know there's an advantage to presenting sometimes.
 Because people in the community see, you know what they're about, who might not be familiar with
 them.
 So, when you say they're not going to be invited does that mean you're going to, we're going to
 exclude them from presenting I mean suppose they want to.
 I think that's a fair question that you know do we want to do we want to sort of schedule out in
 the interviews of the folks that that we need the clarification from and then have maybe an open
 time at the end where if people want to come there
 will listen.
 At one point we had some discussions just right among the three of us that maybe to spare time and
 resources to the applicants, just to invite those that really needed more information, so that you
 could make informed decisions.
 Exactly. I mean I think I think I think all of us in our in our reflection at the end of last year
 sort of felt that, you know, we were there until midnight, some applicants stayed the entire time
 for them to give a three minute presentation
 and get asked two questions. I would rather be able to ask sort of in depth questions of new
 applications people that you know it's not clear what they're asking for those type of things.
 Yeah, but I think using using beacon as good example we know the organization they've been funded
 multiple times, what they're asking for is very straightforward it is targeted the things that we're
 trying to fund you know like, like it.
 It just doesn't like I don't know what we what are we gonna ask them, you know.
 Sure. I'm fine with that. I just wanted to bring up that point in case you know because I'm kind of
 new to this process again, and it can be tedious and lengthy. So, I'm, I'm fine with that, I would
 probably maybe defer to group that say, but, you know, it's sort of immaterial.
 I mean if the group is relatively unknown, but we will come anyway. So, yeah, let's move on.
 And on that note also I forgot to ask, or did we have any specific questions for amethyst house or
 big brothers big sisters.
 I'd like, I'd like to know more about the part time relationship caseworker and, and how they could
 potentially on this later down the road.
 Is this the amethyst. So this is big, big, big. Yeah, I think there was some in my situation last
 year, too, but I think it was a different employee, right.
 And I think it was really should case work.
 But I might be wrong about that.
 Okay.
 Okay.
 Okay, next one is Bloomington cooperative living.
 They're getting an email out asking for their budget.
 And, and it looks like they, you did get confirmation of their 50133 status. Yeah.
 This is for that so right now what I have is missing project budget was big brothers big sisters.
 I think that the next step had it on the notes it says that it says that cooperative living was
 missing.
 Yeah, it says elsewhere on 503 proof elsewhere. Yeah, we're talking about the budget.
 Yeah, you're right. Sorry. Yeah, did not include a budget.
 But how do you have and the 501 c3 status was confirmed, the document that they provided was 501 c4
 proof, but the IRS puts out a list of like 501 c3 confirmed organizations and they were included on
 that so I was able to confirm like on
 online databases that their 501 c3.
 But they did not provide that to themselves.
 That was cooperative living, didn't, didn't, didn't they present last year, that was in the same
 group.
 And we funded them last year.
 I thought that they had they had an electric cooperative living did apply last year, and they, and
 we funded, you can electrical box, and some other stuff so
 yeah, yeah I feel like maybe they can just get us their budget. That's really.
 So just an email to them as opposed to what we mean by getting the budget is actually their budget
 template, right, because they didn't give us the estimates of.
 Just the clear the quotes right we and the application requests, signed quotes and budget and the
 actual template rather than because they didn't give us numbers, we just wanted it in our template
 so I mean, but do people want to ask them other questions
 it's just the budget question that we should add, we should send them the budget template and say
 can you please fill this out for us. But does anybody want them to. So we need to do that anyway so
 please ask them to do that but does anybody want to interview them or have them present
 presented last year, and I think I mean the HVAC upgrade is pretty straightforward. I don't see a
 need for them to present.
 Okay, anybody.
 Moving on then.
 But you'll you'll email them. Yes. Yep. Okay.
 Bloomington St. Vincent DePaul serving Monroe County.
 So straightforward.
 And he presented last year and he's also hearing. Yeah.
 Did they include in their full application.
 The results from last year.
 Okay, anybody, because because these were one because they've asked for the same thing.
 I'd love to. So I was I was thinking I wanted to interview them so that we could just talk about
 how it went last year.
 Cool. Yeah, that sounds fair, because they're asking for the exact same thing so.
 Yep.
 Right.
 The boys and girls club of Bloomington.
 So I'm just wondering if you have any questions about.
 Their request.
 So.
 I have questions to you. They want to fund.
 Step in ritual and being blossom.
 Is that.
 Even though they're based in the city. I mean, is that something that we want to.
 Because I mean, that's our maybe a question for our next meeting, but.
 But certainly if we want to, if we want to ask.
 To better understand the project.
 So.
 I was with you, but I was even a step further.
 I was like, it says it's the Ellisville location.
 In agreement with rich on being blossomed.
 I mean, how many city Bloomington residents.
 Are part of our.
 RBB.
 This is, I think a great example of the type of question.
 I'd love to ask them.
 Do you just want to eliminate them here?
 No, I mean, just.
 That was my initial instinct was just eliminated.
 But then I started thinking, I wonder how many of their.
 If we do have Monroe County.
 We have Bloomington students going there.
 I don't know.
 Yeah, I think, I think there's a.
 So can we, can we ask them that question?
 That's the main question we'd like to ask them in their presentation.
 I will tell you, we send students there through the leadership program.
 And we are allowed us and students outside of city serving.
 Institution. So, and it has passed all the IU.
 Length checks. So.
 That means.
 Okay, so the specific question.
 I'm going to go a little bit more about who the grant is going to serve.
 Namely because we have this desire to prioritize city residents.
 So we'd like an understanding of how city residents will benefit from a
 project and we're showing being awesome.
 And then they'll present on that.
 Yeah, issue.
 Okay.
 Out of the realm of possibility that this is actually the application
 they met to send sent to the county. I forget what their board is called.
 So it could be, they might go, Oh, actually.
 You know,
 You know, anyways.
 Okay.
 Catholic charities Bloomington.
 I think they did apply for something.
 I think the same thing last year.
 Yeah.
 So they.
 Their final one C trees.
 Probably on record from last year.
 Anybody want to invite them for an interview?
 It would just be the same reason that you wanted to invite.
 St Vincent de Paul.
 Just to kind of get an idea of like.
 Yeah.
 Or how, or how last year went.
 Great.
 Urged to change.
 So we're living.
 This was super straightforward.
 Yeah.
 Okay.
 I would like them to come in and present.
 I I'm curious to hear from them.
 You know, I think just.
 And this might be deeper in their application. You know,
 I didn't look at the full one, but I'm just curious how.
 How many.
 Evictions do they think they can help?
 How many families do they think is this?
 How effective is their work in this?
 How many families do they think they can help?
 Let's see how one that's good.
 How many families do they think they can help?
 How many families do they think they can help?
 How many families do they think they can help?
 How many families do they think they can help?
 Since.
 Critical since an eviction could lead home.
 The effectiveness of the evictions is what ties into our needs.
 Really?
 Yeah, I just want to, you know, it's kind of like what, what.
 You were questioning a bit with the RBB questions. How many.
 People are we helping with this? I mean, that's something that I factor in.
 My budget for this when I'm looking at all of the numbers, how do I weigh things? Are we helping?
 A wider population. Are we only helping maybe.
 Three families and not that three families aren't worth helping, but then I weigh it with how much
 money they're.
 And then they have an outlined actually in any report where.
 And I just want a bit of a better idea of.
 A large of an outreach this week.
 Okay, community kitchen.
 Research words.
 Crested hill refuge. I think we should invite all of the new applicants. I would agree with that.
 I would agree with that. One thing about that pathways actually isn't new pathways.
 Yeah.
 Oh, okay. Cause I didn't have them initially on my list. I, I wasn't.
 I put them on afterwards. Like, oh, they're new. I should add them then. Okay.
 Thank you. Before we move on.
 I'm not arguing this case at all.
 I'm just asking a question.
 Cause there's another equine relate therapy related. Yeah.
 Are we stretching that in terms of the funds for this?
 Sure. But that, but, and, and that, that I think, I think that is, you know, I mean, do you, do you,
 are you, are you saying that we should exclude them out right now?
 I'm, I'm open to that possibility.
 I am too. I mean, I, they have a, the largest request, I think. Right.
 What's that? Yeah.
 $200,000. And I went to their website and it's almost there. There's no, there's nothing there.
 You know, I, I think my tendency would be to just exclude them, but unless people think that this
 is, and I'm not that familiar with equine psychological therapy, but it just seems, it seems like a
 reach to me.
 Regarding, in contrast to the other needs in the community.
 Well, I think that the service that they're trying to initiate or provide is something that is
 needed, especially for mental health in the community, seeing that there's a lot of organization
 that does provide, but that is something that is lacking.
 I think I don't think we should exclude them just yet seen that they're new, and for what service
 they're trying to provide and that is a need in this community.
 I think that's fair.
 I mean, I will, they are asking for a lot, though, but yeah and and the amount of people, the sort
 of, I mean, just just thinking about our rubric.
 It's they will be very low on our rubric because because they're asking to serve 175 people with
 one thought with $199,000.
 The shot on the rubric. Yeah, I mean we should actually I mean because even if we cut them out we
 still buy her buy her new design have to give them a rubric.
 So, I think they present, and then we do the rubric and then when they present if they're able to
 make any sort of case for like their partial funding moment to, I think, I think that's a fair
 point and then I think, do you do.
 Dave and Andy do you agree because I think, because we need to give people rubrics anyways at this
 stage, excluding people outside of for you know reasons like they're not actually qualified for it
 or something like that.
 Maybe seems unfair.
 Yeah, I go both ways. I mean I just, I had the same sentiment as Andy did, but I'm, I'm good with
 having them come and, you know, presenting.
 But I mean I mean I maybe feel with you that I'm like I don't, I don't. I mean again, we should we
 have to go through the rubric. Let's see but I just looking at I'm like I don't I don't see how
 this rises to the top of our rubric but.
 And so I don't know if we're wasting their time or, or our own by listening but that's kind of
 where I was coming from. The chances of me supporting anything close to this for this is special
 and done so.
 But that being said, it is the maybe it's just the amount and one of the things that we can tease
 out. I mean I don't know if I would feel that same way if what we're talking about was, you know,
 30k or something right and, and, you know, to the point.
 We don't know enough about it and or about them. I think the visibility alone is also really good
 if they're in your organization, then having the chance to.
 Give them a favor by letting them present even if it falls upon deaf ears by the time we get to the
 point of getting an opportunity for them. I'm curious.
 I was great, and we did us for innovation. Yeah. Yeah. Yeah. And you know there is an established
 house has been established for years so I'm interested to see why they want to compete for maybe
 the same folks, but yeah.
 I'm going to present for three minutes.
 So, yeah, I'll just put general information on application. Yep.
 Okay, the central common Latino.
 Anyone wants in, but then a new applicant.
 I think we awarded them last year.
 We did last year I don't remember that I think El Centro and access, maybe not maybe not I don't
 remember me that's not true. Yeah, I mean, El Centro was not on my sheet for last year the same
 visibility purposes I kind of want to hear from them but I also like,
 I guess last year, let's hear from them. Oh, so, yes, yes to them. Sure.
 Great. Next one.
 I lost my place or Exodus. Oh, they were granted all the way back in 2004. Yeah, we should hear
 from them. They've been granted before but I think the last time was 20.
 2323. Okay, Exodus.
 It is a large. Oh, okay, there's a there's a typo. Sorry.
 And the overall project costs 150,000 they're asking for 15.
 Are we able, so if somebody asked for just hypothetically if somebody asked for, you know, $5, are
 we able to say there's a minimum so $1,000. Are we able to award them 50, like, or, you know, I
 mean, there's other, you know, whether that's how we would want to do it.
 Right. Like, could we do that or is there some stipulation that we need to operate within what they
 asked for.
 So, you're asking that you're stating that the application would be for 15.
 I'm just saying so so in this case they've applied for for 15 out of out of 150,000. Are we able to
 work more than 15.
 I asked seeking seeking to understand whether whether that's worth inviting them to an interview to
 better understand the scope of their needs and you know they've right sized it.
 I mean I guess there's no legal reason why you couldn't grant an amount in excess of what they've
 requested.
 But I would want to talk to them like before doing no exactly exactly exactly. Yeah. Yeah, and I
 think understanding how I think that they're probably being insanely impacted by exactly, I would
 love to understand that.
 So, so definitely bring them in for an interview.
 So your question is just being about where the rest of their funding is coming from.
 When I also I also I don't know if I want to put this in writing to them necessarily I don't know
 how to tease this out correctly but one of the reasons I want to interview them is getting an
 understanding of what the situation is correct I mean,
 is there even a population here for them to be serving at the moment, or is this sort of
 perspective for you know with with the, you know, changing things that are happening.
 You know I could see where there's kind of a policy question as to whether you would, as a
 committee voluntarily want to see what the request is, particularly if I were another applicant.
 Yeah, exactly.
 I would like, I just want them to give us more information. I feel like I want to give them the
 chance to sell this a little bit more to us.
 Yeah, I mean, it's, you know, 45,000 that's on the higher end of what people are requesting from us.
 So, I'm just, so for some of these that I'm, I'm asking to come in for more information, it's, it's
 because I'm skeptical upon first blush.
 And I want to give them the opportunity to, to convince me, or to make a stronger argument.
 Yeah, last year they came in hot with a really specific program ask and this year they zoomed out.
 Yeah, yeah, it just feels too general that I'm not sure.
 Yeah, last year they came in hot with a really specific program ask and this year they zoomed out.
 Yeah, it just feels too general that I'm not sure how does this actually, I guess my question is,
 yeah, how does this actually fit
 our agenda here, our mission with these grants, and even I love the idea of even if we just funded
 the summer camp scholarships or something, you know, yeah, right. Yeah.
 Hey habitat.
 So, habitat has a collaborative brand. I kind of want to bring habitat anyways because for bill
 restore.
 This was like, is that really a collaborative thing or is that we have the same. Yeah, well I was
 very confused about that and if I wouldn't see was confusing and I think they're owned by habitat.
 It's collaboration to get owned by habitat, but I didn't understand that either. I was very unclear
 on that. So, not necessarily about the truck but should we ask them to come in twice. So you give
 them to sort of to allotments of time, I think the trucks pretty straightforward.
 I don't, I don't need to learn more about habitat I just want to know what the relationship for
 habitat and resources for their collab. Yeah, and if, if that's an actual legitimate collaboration.
 If it's not then we may ask them if you had to choose between two projects, which one would you
 choose.
 So,
 yeah,
 so we should get with that's a straightforward email, and you can confirm if I want to, and then I
 don't think you should ask them in writing the question.
 I think we want to know more about collaborative project, understanding if the restore has their
 own number.
 Yeah, that was part of what I couldn't find and that was part of my struggle with the 501C3 is that
 the EIN for restore was the same.
 Yeah, so I think I think so asking you know that we want, we want some clarification about the
 relationship between restore and habitat.
 And confirmation of their 501C3.
 And what's the other thing I was saying we shouldn't we shouldn't, unless we want to elaborate on
 it more is saying we want to know which of these two projects you'd rather do is like a leading
 question like we'll find one it's it's the way that sounds.
 Yeah, that's what I mean. I guess that's not what we're saying. It's what we're thinking in our
 head.
 Yeah, I think I think by I think by the way that we've defined this we have to view like you cannot
 disadvantage people for doing collaborative applications if it's a true cloud.
 But that's the point. So what we want to find out is the relationship between them and restore. Yes.
 Yeah.
 So I'm going to send an email to clarify about their 501 C3 status but then do we want them to
 actually come in and present about restore.
 Okay, so the email is just going to be on 501 C3. The email about 501 C3 but you're sending emails
 to invite them to presentations. Yeah, there's going to be two separate emails.
 Exactly. And so and the thing we'd like to know about them is, is that we'd like to dive in a
 little bit more to their collaborative and understand that particularly understanding the
 relationship between restore and habitat.
 Okay, healing hands are healing hand.
 Anyone want to bring them in.
 Straight forward.
 India IRA.
 I would love. I think I can't remember his name, but he sat in our first meeting. I think inviting
 him.
 I think understanding how the funding helped last year would be another good. Just gonna say it
 wasn't as similar to what we funded last year. Yeah. Yeah. Should that be like us something to
 reconsider when it comes to another year, if that is, we could require like what, what did the
 money, what was the funds used for last year and what was the outcome like kind of like analysis of
 outcome.
 Yeah, do we have, do we last required a value of an email folks are here. They could tell us what,
 what they collect at the end.
 Today, they collect, you know, do we know, I think that they receive a report at the end, we've got
 an impact report I feel like that would be so last year the need was for a case manager.
 This year's agreed this year's a great manager.
 I'm just basing that on my recollection of some comment. This is my first time dealing with the
 committee and the grant program.
 And I think I think for now we can invite them in, ask them, ask them for
 ask them ask them just the thing we're interested in is sort of how, how it went last year.
 I'm turn. No, so yes. Any questions specifically for them.
 Interesting for us to fund.
 Renting the Banneker Center is an interesting thing for us to fund. Let's conversation for another
 time.
 So anyways, Montero County casa. So they're having trouble getting casa volunteers, and this is a
 way for them to maybe get more folks.
 I don't necessarily. Did we do gas cards last year.
 No, that was the cancers. Yeah. So, yes to interview or no.
 I don't need to, but it's very straightforward. They're not asking for a lot. I, yeah, I don't, I
 don't, I don't need to hear it. They were one that did not submit the project budget template.
 Yes, but we already we already know you already know what to do with that. Fair enough.
 All those who just need the paperwork.
 Okay, and then this, they won't be asked.
 I don't think so. Anyone, anyone want them. That's fine. I just want to come from Monroe County Humane
 Association straightforward.
 I just think that's where I take all my animals and last year getting the card in the mail that was
 like, it was lovely.
 It was lovely.
 I felt called out. I remember I think I shared something about one of my pets or forget what I said
 to them and I was just like, oh no no I feel called out.
 Okay, new hope for families.
 You want them for an interview.
 Other Hubbard's we did.
 They're straightforward and I miss what.
 Oh, there's a blank summary. They need a project. Yeah, sorry. Mother Hubbard's didn't have an
 application summary and then they didn't have a signed estimate but that like application.
 I think I forgot to put their name on the thing because I had to add the blank app for them since
 it didn't submit one but that one is there's in between mother Hubbard and casa.
 Okay, so yes to mother Hubbard's or no to interview.
 I don't need to interview new home families.
 So yes, we'll invite them any questions that we have for them specifically.
 What is going on internally.
 I want to know circumstances as to why their application was submitted.
 Yeah, somebody mentioned that earlier I think I think that would be a good time for that
 conversation like hey, can you follow through like that's fair.
 Okay, got a new life.
 When these are brought up do we start you need to leave their own, or, or just ask if we bring them
 to interview them.
 Thank you.
 I think it seems straightforward. Yeah, I didn't have them on my list.
 Okay.
 279.
 How is their spreadsheet, sorry, trying to compare.
 Okay, another one that we want to bring in to say how did it go last year is a similar to what they
 try to remember. They had a bigger ass last year.
 They had a, they requested 50,000 last year, or to renovate building stuff. Yeah, for innovations.
 Okay, nevermind.
 Yeah, I feel like they're just so well established to locate. Yeah, I don't have any questions for
 him. So everybody okay? All good.
 Okay.
 Planned Parenthood.
 I want to understand why they're not asking for more. Honestly, it's another organization.
 Do you want to bring them in? Yeah. Okay.
 And what was the question, or what information should they bring? They requested 7500 last year too,
 and we're essentially their only source of grant funding. I can't remember exactly what they said,
 but like their highest.
 I want to understand why their ask is like kind of hovering at that 7500 mark.
 Okay, Scott.
 No.
 Special Olympics.
 No.
 Hendricks County. Yes.
 Special Olympics. Was that one that they requested, like a ramp or something? No, it's uniformed.
 Well, it was like the bowling ramp. Yeah, I think that was their request last year. It's equipment
 stuff.
 Yeah, I'm interested in what became of that. Yeah, it was equipment. But they're one time
 investments, so I don't like, it's like what became of we bought the thing and then we did the
 thing. It's not that relevant, you know what I'm saying?
 Yeah, they request so little. They request so little. You know, with the ones where it's like, we
 want to fund a person and then they're like, we want to fund a person. I'm like, okay, you know.
 Yeah, it's just my curiosity there.
 Okay, Hendrix County.
 Yes. Yes.
 Any questions specifically.
 Why, why Hendrix County, why are they Hendrix County in there, like, I'm just confused about the
 name of the title was for their Bloomington said for students Suzy's place. Yeah.
 I just want to learn more about them in general.
 Another one where I'm like, why, I would like to bring them in that I had them on my list because I'm
 quite confused with what they're asking money for, given what we prioritize and what the community
 knows they need.
 I don't I don't get why they're not asking us for a capital investment.
 I think it's very confusing to me. And they did this last year to where they were like, and they
 had some reasoning of like why it was better to use this for salaries, so I'm interested to get
 some sense again.
 Your wonder lab.
 No one, anyone.
 I'm an executive director.
 This is a pretty straightforward.
 Okay, anybody want to. Are we okay with all of those as our interviews, 1616 individual interviews
 and then one for collapse so far but we haven't gotten really good.
 I wonder what also sites that they monitor the child poverty rate approximately 13.8% of Monroe
 County children under 18 are in poverty, which I feel like also speaks to Monroe County Boys and
 Girls Club to that like numbers that we want them to talk
 there as well. So you do want to bring them in for an interview. No.
 Okay.
 So yes.
 Any specific questions.
 All right. Yeah, is Unitarian Universalist Church new.
 That's their club.
 I don't. Well, they didn't. You didn't play for anything last year. I don't know anything beyond
 that.
 I have the like previous funding name pull up YouTube.
 Yeah, I don't think that they have either.
 Okay.
 So yes, yes to them. Beacon Health Net.
 Question, do we want to bring them in now.
 This is exactly the same as they had last year.
 They were partnered with a for-profit organization, but now they're with Health Net and Health Net
 is going to utilize that space.
 So do we want to hear, do you want to hear what Health Net is going to do?
 You guys tell me.
 Yes to the presenting.
 To see the difference being what was denied last year.
 So you say yes.
 Okay, so bring them in.
 The question being what is the difference between the application last year and this year.
 We know what Health Net is, but how is that collaboration?
 I want to hear about that partnership. I don't necessarily hear the difference between them.
 Gotcha.
 So just generally wanted to understand the details of the collaboration.
 They couldn't fix it last year, so they have to apply.
 It's a legitimate concern.
 My sister's closet and I'm with this house.
 No, not my sister's closet. Sorry, I'm trying to further.
 Straightforward.
 Okay, people.
 Sorry, people and animal learning service and Centerstone.
 Are you bringing in the equine therapy people to talk?
 Should we bring in the pals and let them talk to you?
 Okay, so yes to pals.
 That's a good balance.
 Yeah.
 We've already said yes to restore habitat for humanity.
 And then last one is Stone Belt.
 They've exactly matched from last year. I don't, I don't need to hear from Skelton at all.
 Yeah, that was what they did last year.
 Which was, um, yeah, forgive me because I wrote it down as refugee employment, which one is that
 one of the collaborative.
 Yeah, I had a question on that too. I'm just generally wondering for that one the refugee
 employment program.
 That one funding for that sort of thing is now going to be coming from the future, like the local
 government.
 Okay, so, so how many organizations is that in total, 20 in total for collaborative and 16.
 How many did we, how many did we not invite.
 Well, there's 39 total or 38 total applicants. So we didn't invite 18. Okay, so, so the last thing
 that we need to decide, then here at well sort of the multiprong question here.
 Well, what do we want the format of the presentations to be and do we want to give any additional
 guidance that we usually give. And then do we want to give a space for those who are not
 specifically inviting with specific questions to, you know, maybe at the end like a sort of public
 comment
 space, where, you know, if they want to come and tell us something like we will listen, you know,
 or some or some alternative like that for the folks that we're not inviting to interview.
 So those are the two questions.
 For the second question my initial thought is no, because I do think that it might communicate. I
 think it might be confusing. And it's implication that it could impact their.
 Yeah, I think that's what I agree. That's, I agree.
 Anybody feel differently though.
 We're okay. So we're okay with, with that.
 What do we want the presentations to be like so we have 20 what is this 2020 presentation. So 20
 presentations.
 I guess, how long would you all like to meet.
 Last year did you set time limits for the presentation for the presentation. We did it for the
 question period.
 Exactly. Yes, I was very long.
 But it was kind of fun. I like sharing about it.
 So I don't mind.
 I mean, midnight. No, thank you.
 It won't be the night again.
 We learned a hard lesson. I leave for San Francisco the next morning I just stay on task.
 It's like 4 a.m. the next day. So please no midnight.
 If you imagine that we don't want to be there for more than three hours, if that's sort of our cap
 to make it a sort of reasonable meeting, then that would be giving each of them nine minutes,
 including question time.
 So, so if we if we've basically are saying about, you know, could call it 10 minutes of
 presentation.
 We say eight minutes. No, I'm saying three minutes of presentation first questions for her
 organization and give it given that we're asking them in their presentation to answer the question
 that we've already sent them to begin with like if they want
 to tell us, you know, and then, and then and then we might have some follow up questions. So I, I
 want to, I want to kind of modify that a little bit.
 I want to give a little bit of the new organizations, I want to give them time to introduce
 themselves for like new hope. I don't need to hear what they hope does right well that's my point
 but so so we should send just directions to everyone
 saying this is what we'd like you to tell us like, you know, we're, we're specifically seeking some
 information for the new ones you say that we like to tell us a bit about your organization and, you
 know, that might be the question in
 the organizations that may not apply in the last x number of years, that they may want to say
 something about the organization what their mission is or something I will also that actually
 raises another point.
 So do we actually do we want to ask them to do any presentation or do we want for the handful that
 we have very specific questions is good for them to prepare we don't want to catch them unaware
 like the goal is not to hinder them here.
 So it's actually like we're trying to find reasons to find everyone right rather than the other way
 around.
 The, the way we could do it is basically say we don't want you to give us a formal presentation per
 se, we say like, you know, we're going to ask you some questions, the chief of which is this, and
 you know they come they could come into the room
 and I'm doing it in council chambers. This year they could come to the room we could say well hey
 our first question was this answer it and then we answer it we asked some follow up questions.
 Maybe that's the way so it's a little bit more relaxed but we've given them a clear, a clear thing
 that we need information about.
 So it was the point of the presentation to primarily respond to the question. Yes, and the email
 invitation. Yes, but I'm thinking, I'm just thinking.
 You know, do they need to put together a PowerPoint like you know and like we don't think we need
 all of that I think we just I think we just need them to come and answer the questions that we're
 asking, and say we might have some follow up questions
 and, you know, and some of them might be as simple as hey we're just trying to understand like is
 restore the same as this and they're like, no, and we're like, okay, thanks.
 You know, like that might that might be the whole conversation right.
 Well, exactly. You get my point I'm just saying generally that, you know, super straightforward.
 Yeah. And so we don't need them to come and tell us like what habits that you know like give us
 this grandiose pitch about that like we can read it we know
 what you're asking for.
 Is that sort of is everybody feeling that that so we can just make it a little bit more relaxed or,
 or would you prefer that they came in and gave a gave a formal presentation for, for example, three
 minutes.
 And that's followed by formal questions I think the benefit of that is that everybody is done the
 same way. And so, you know, again to that argument of not making it seem like we're favoring or not
 favoring you know so everybody has the exact same, you know, setting
 the same strategy. Although as a counterpoint, if you have specific questions, then why not use the
 time to get give information. Exactly. That's that's that's that's my feeling.
 That's my feeling. Yeah.
 But I'm just saying it's just, I'm trying to envision in the meeting people coming in with these
 presentations that they put together and maybe that's not that's not what we care about, for
 example, yeah.
 Thank you.
 So everybody everybody okay then with this so so we'll send this, the general the question that we
 have for the people who we have very specific questions for.
 So let's, so let's before we leave just let's go through and just make sure that we're okay with
 all the questions that we're asking, at least that we have them clearly and, and then they'll come
 in.
 So it will take about 10 minutes so we'll schedule everybody within 10 minutes. So 10 minutes per
 group. Yeah.
 No PowerPoint presentation, just kind of answer the question, if there was something specific
 otherwise more like conversation style sound like maybe follow up questions.
 Yeah, we don't have specific questions just give them a general instruction to
 do some important things to know for us to know. Yeah, introduce yourself tell us a little bit
 about yourself and your project.
 Yes, we said we wanted to know a little bit more about the organization and the project.
 For any organizations that there weren't specific questions, I just put general information
 requests on application.
 Maybe though, so we did to tastefully or diplomatically put. We're absolutely not looking for them
 to just fill time.
 That's right.
 They can be economical.
 They got 10 minutes.
 We don't want any thought. What was the thought that their presentation would take up.
 Was it three minutes before that we went last year three minutes followed by, they might appreciate
 knowing that.
 There's no presentation. Just it doesn't have to be a 10 minute presentation. That's right. Three
 minutes. Yeah. Four minutes.
 I'll defer to your legal guidance, but is that structuring.
 Does that need to be a motion at that meeting.
 Structuring it with the time limit and time caps like that.
 Is that is that even like an official. I think it might be smart to in that meeting and not decided
 to.
 That general idea because I think in the past also simple questions like are you a Bible once you
 three have been answered in writing and we don't come in.
 Right.
 Yeah, and that's what we've decided here.
 That's what those will be handled by email. So the timing anything that I think constraints time
 might need to be a motion.
 Okay, we might look into that.
 Okay, I'll defer to you.
 Your legal.
 I mean it doesn't hurt anything to make a motion and vote on it. I mean potentially you could even
 do that tonight, if you know that you want the presentations to be.
 I think we need to tell people what to expect. I don't think I don't think we can say come come for
 an interview and then they also been figure out what's about to happen I think we need to tell them
 when they're coming, what time they're coming.
 You know, just how it's going to go.
 So, so, but this does raise the question to me if we have some folks who we don't have any
 questions for. Why are we inviting them for an interview.
 Well, I guess that would differ from the new ones that we want to know about.
 Right, there were there were folks that I just didn't essentially understand the strength of their
 application, you know, I guess maybe what we could, we could instruct those that I didn't have
 specific questions where I'm just speaking from
 my own mind that because I know I had several where I was like I just want to hear more. Um, I want
 them to convince me how this actually meets our requirements meets what we're looking, our mission
 is what I'm trying to say.
 Right, I'm having trouble seeing that maybe this is pertinent to what our goals are so I'm trying
 to give them more of a chance to my challenge with that approach is that if we then.
 So from the perspective of somebody we didn't invite.
 If, if we were to not invite someone and not fund them.
 And we haven't given them that chance now it's it's quite strange.
 Because because under that logic, everybody should have a platform to further convince us right and
 then I think that we said well further convinced might be the wrong way.
 Is there a gap in a specific so like we look at like the long standing impact, you know community
 serve like those like buckets buckets where they're like gaps in like specific bucket that we could
 just cite as like, we didn't understand what the long term impact
 is probably. Yes. Yeah, I like that if we're able to tell them something specific say there's like,
 we didn't. We didn't get this about your application. Yeah, and we need we need a little bit more
 information so that we can assess you correctly.
 Yeah. Yeah, I think you're saying someone said that if we don't ask for someone because we don't
 need to, and then we don't fund them.
 Yeah, we've asked some others just to come, maybe persuade us. Yeah, it is the unfair. That's right.
 Or let's argue that. That's what I think. Yeah, I mean, I feel my worry going into this, though, by,
 by doing it this approach, not asking everybody.
 That was my worry going into this. Yeah, agree. People who don't get funded who didn't get funded
 in the first place.
 So, so case could you go quickly over the list who are so, and just just super quick if you can
 like, you know, the ones that we added questions for. Amethyst. Yeah, Amethyst house there's no
 specific questions.
 Big brother big sister more information on part time relationship caseworker and how that can
 potentially be funded down the road. Bloomington St. Vincent somewhere happens last year how did
 the funding go.
 Girls Club questions to clarify project how many Bloomington residents specifically are served like
 that it to me a very perfect example of like, we need to know this to evaluate you like we like we
 can evaluate without that information right right.
 We're not really favoring them or anything we're just saying like, if we don't have this
 information, you'll be in, you would be in a worse situation right so so I think that's that's that's
 great.
 I just want to say one thing about that one specifically is that we do ask the question, number of
 city residents served I think they answered like 200.
 So do we really.
 We're like unclear about like how how are 200 residents served in Ellisville like and that's that's
 the point is sort of wanting them to like, you know, like, you know, are these, where's the
 evidence yes where's that we where's the evidence that is 200 from Bloomington that are,
 you know, I'm sorry.
 Okay, next one would be Catholic charities similar application last year how did the funding go
 community justice meditation centers how big of an outreach is this Creston Hill Refuge is a new
 applicant but also just general information about the application
 was general information request application exodus refugee immigration was questions about where
 the rest of their funding comes from girls think of Monroe County with general information request
 an application.
 Specifically, that was that the request is very broad and so wanting to know how it fits into the
 jack hopkins mission.
 Indiana Recovery Alliance was similar application last year how did the funding go last year
 lantern was new applicant by all new applicants to present new hope for families was circumstances
 is why the application of financial statements relate
 parenthood is wanting to know why they're not asking for more and where the rest of their funding
 comes from Hendrix or Susie's place the Hendrix County child was general information question that
 requested an application as well as where they serve because
 the title is Hendrix County.
 Beacon Community First Center general information request on application and then unclear what the
 need is for the collaboration, the collaborative applicants have long community land trust was a
 new applicant so inviting them to present beacon and health net was
 more information on the nature of their relationship.
 People and Animal Learning Services was general information requested, and then restore was the
 nature of the relationship.
 And so what the ones that were that were not having any questions what were they amethyst amethyst.
 There's several it was amethyst
 crested hill but they're also a new applicant, El Centro.
 Yeah, I guess. And then people Animal Learning Services, so I guess we'll sort of sort of question
 for those three is that we want to know a little bit more about the organization is our specific
 question.
 Yeah.
 Okay, so, but see I think for all the other ways for all of them we have a very we have a very
 pointed question. I'm prepared to answer this and we might have follow ups. That's the that's the
 instructions to them. Right. And say, you know, a few minutes for sort of a few minutes at the
 beginning to sort of answer that question and the structure with you on and then we'll ask some
 follow ups, and we think this will take no more than about 10 minutes.
 Everybody okay with that.
 Do we need an official motion to make that decision.
 Doesn't hurt anything. Okay, so, um, can some do I will, I will at this point entertain a motion.
 Yeah, somebody wants to make a motion.
 I motion.
 The statement. Okay, I motion that we invite the selected applicants to come and answer questions
 pointed specific questions about their applications and each be a lot of 10 minutes time.
 Second, we have a motion in a second.
 All those in favor we have a person online so we have to do a roll call will the clerk please call
 the roll wonderful Council Member Rallo.
 Yes.
 Council Member rough. Yes.
 Miss career.
 I say yes.
 Miss McNish. Yes, that passes unanimously.
 Yay. Well,
 okay, any other any other business question with respect to the email responses that are going out
 to require the missing information or financial information, we probably should set a deadline for
 that.
 Good point. Is there a particular date that you won't be able to send the email till Thursday I
 suppose yes yeah so of course so Monday by Monday.
 And so does that mean then if they don't get it by Monday that they're disqualified. I think it
 means that that we will when we get to reviewing that will be something we consider.
 And then, also on the point of emails.
 The email that went out to agencies last year inviting them to present, I have pulled up in a word
 doc here and I readlined obviously a lot of it's going to be need to need to be changed in terms of
 verbiage because like it starts with.
 We are pleased to inform you that your agency was among those selected to present your project was
 ready. Obviously it needs to be changed. I don't know if there's any kind of discussion that wants
 to be had about the contents of that email here or
 outside the people who have not been accepted for not accepted invited for an interview that says
 that. So, so let's let's talk about them first. I think the email to them says and just tell me if
 you have another feeling.
 I'm not just trying to spray this and trying to make it efficient. I think the email to them says,
 you know, we're pleased to tell you that you've moved on to the next round and you will you will be
 getting considered at our meeting on X date.
 There's an open meeting if you want if you want to be there to hear good for you. Right.
 All everybody feel like that's fine. Do we need to, because they'll probably hear that some were
 invited. So do we need to acknowledge.
 We have invited some applicants to. Yeah, so this year this year I specific points but we're not
 asking everybody who's moved on around to that. Yes. So So this year this year the committee opted
 to not invite everybody for interviews as we have done in the past.
 Only those that we needed clarification from this will this this has no bearing on your application
 as you've already moved on to the next stage.
 So do we would you call it stage three. Right. I mean, instead of stage two, but if somebody wants
 to want to elect to present, even though they weren't asked.
 I don't. I think we decided no to that right. Yeah.
 Yeah, a couple of that. Yeah.
 It gives you a greater sense of comfort during the technical assistance meeting, I made clear that
 the rules would be different.
 With respect to this presentation, it was also on every single document sent out in bold and
 highlight. I do want to ask, though, that for the folks who are not being asked to present, but did
 have missing documents.
 Will it be confusing if they get two emails, one that says you need to submit these documents by
 this deadline, and a second one that says congratulations you've been moved on to the next round,
 even though we're not asking to present does that communicate anything conflicting.
 Well, so, how do you intend to do you intend to mail merge this or do you intend to send it out
 individually to the last year is said well last year the presentation invitations were sent
 individually dear agency name.
 Yeah, I guess as a consequence, why don't you just do it this way it's like you have moved on,
 however, for the ones who we still need we still need this documentation from you.
 And, you know, and failure to do so many may render you ineligible. Yeah, I think that last
 statement should be added in case they don't submit it.
 And so so that's that so that's the ones who are not invited, the ones who are, let's use different
 language, the ones who we are not asking to give us more information. Then, for the folks who we
 are asking, it's, I think, dear agency.
 We would like to invite you, you know, greetings from the grant Hopkins committee we'd like to ask
 you for an interview to ask a few more questions.
 And then and then say specifically the committee wanted to know this.
 This is going to be the structure of it we expect this to take no longer than 10 minutes, your
 schedule for this time.
 So you can, at the beginning to sort of answer this question and they might have follow up
 questions, and then say we will let you know after the interview whether you've moved on to the
 next round.
 Well done. Yeah, question though about this, because that that the interviews are next Tuesday.
 And are you, you're not going to be able to send this until Thursday. Correct.
 Is, are we okay with that.
 Like is there, is that from Thursday to Monday. Yeah, Thursday to Monday to prepare some of that
 you'll send it to do it quite early in the morning or something or no it'll be I mean I come in at
 one on Thursdays, so I'll get started on it immediately when I come in.
 And there's already kind of a template made once I have the template made.
 And I'll just, you know, basically copy and paste with it. It will be by 5pm on Thursday.
 It's not necessary.
 We give them a time on Monday like a deadline time Monday by, you know, for the for the information
 for them to have their response. I mean the stuff the stuff that we're asking for is fill out fill
 out a budget template for one of them, and just send us 501 C3 proof like that's
 by 5pm on Monday. Yeah, that's fair. That gives them all day Friday and all day Monday, and but we're
 okay with them getting notice on Thursday that they've been asked to come to the interview.
 That that's not too little time versus, I mean it's one day. I said this, I mean the alternative is
 that they get it tomorrow. Yeah, exactly. We're okay. Everybody's okay with that.
 Yeah, I mean, the issue is, right now, we don't have the staff to do it. Exactly. I'm wondering if
 you know I mean the you know the nuclear option is that we, we could reschedule the interviews, I
 mean, right.
 I was gonna say the only other option is to push that back. The only reason why that would need to
 happen is if you are uncomfortable with them getting it by end of day on Thursday, but there's no
 reason why they won't get it by end of day on Thursday.
 I mean, it's guaranteed it will be given to everybody by 5pm on Thursday. Yeah, but that's
 uncomfortable. And they're not preparing presentations, you know, I might feel a little more
 comfortable if we were saying, yeah, put together a four minute PowerPoint.
 But what if they just already have plans. So if we've asked for maybe maybe what we want is a proviso
 that said proviso proviso proviso that says, should you not be able to attend that we would accept
 answers and writing to the question.
 However, we haven't asked a super specific question to all of them.
 So what do we do in the case that they're not able to attend. So we're given the same time frame
 for those who are going to respond by email as well as the bills were going to be presented.
 Now, the ones who are responding by email have to buy Monday.
 Yeah, but it's like the thing that you know the very simple thing. It's like here is proof that I'm
 a 501 c three. That's that's like, yeah, I think there's enough time to send and Monday, five p.m.
 Yes, but the question is for the ones who have to present on Tuesday, have we given them enough
 time if we tell them Thursday at five p.m. that they're having to present on Tuesday.
 This is a big assumption but since the schedule was set, and there's agency presentations, they
 should know.
 And the fact that there were presentations last year.
 Yeah, so they should know. I mean, the only thing that I'm somewhat worried about if you don't get
 the information ahead of time, because it's good Friday. So people might not be answering your
 emails on Friday.
 Once again, the agency presentations were set, and last year everyone presented, so there should be
 some expectation, and they have Monday, and it's not a formal presentation.
 No, that I didn't think about Good Friday.
 And we can also interview people on Zoom and so on. So it's 10 minutes, right? We're asking for 10
 minutes on a Tuesday night.
 And weren't there one or two groups that couldn't make it last year?
 Yeah, and then we also didn't hold that answer.
 So do we still want there to be a provision that says if you're not able to attend, we accept
 answers in writing? Do we want to mention that they can answer over Zoom?
 Let's just rather just say, you know, please confirm that you can attend.
 Let's not offer alternatives off the bat.
 I mean, maybe we don't need to say that. Maybe we just, because then you don't need to deal with 29
 emails.
 I mean, the only thing, though, is that, you know, if I send this on Thursday and then people
 respond Monday afternoon, no, I can't attend. What are we going to do?
 Yeah, that's my point, is that we've already set some times.
 It's not going to necessarily change anything.
 And then you're okay to set the just put them in basic, basically alphabetical order. But then, but
 be careful with the double if they're if we're asking, I don't think there's anyone that amethyst
 is one that has pulled a collaborative.
 So make sure that they get, you know, sort of a double listed twice. Yeah, a double block. Right.
 Yeah. Is there any reason why, because I just have this structured like this packet as well that
 like all individual applicants go first, then all collaborative
 beacons or do we want us to review. Yes, it's fine this way, but I think for the presentations. Let's,
 let's do them how they were listed. So like if it was a collaborative thing I'm thinking do
 individuals right.
 But, but, but if beacon. We're calling begin and only to talk about their right, their thing, their
 collaborative there but but amethyst we have twice right so don't make them, you know, come here
 and then come here you know right right one after the other.
 Let's go, even rather than collaborative or individual it'll be alphabetic based on who is the
 agency that was listed on the application exactly.
 Hey, any other business.
 Well, are we on are we being. Is this like, like officially being reported. Yes, yes, this is a
 public meeting.
 Okay.
 Is there anything based off of what we're requiring that is automatic ejection of somebody from.
 And should that be noted.
 Well, that was something that we talked about at the beginning of this meeting of are there also
 applicants that we just want to deny right now as we're going through them and as we went through
 the list of applicants.
 There wasn't, you know, anybody that anybody said you should deny them so nobody has been denied up
 until this point. The only reason I think that that would have been the case would have been
 missing documents which were not giving them another chance to submit
 those. And otherwise, if it was in terms of like content, they're either being asked to present or
 they just weren't mentioned by anybody getting this meeting to deny them right now.
 We haven't, for example, found an applicant.
 Who's 501 C3 has been rejected or when there are a couple of applicants where we can't confirm it,
 but we don't see where it's been revoked on any of the applicants, just to use that as an example,
 because I think that would be.
 I mean, if we had proof that that status had been revoked, then I think we'd have to reject that
 application.
 But it's a it's the basic requirements of the ground they have to be a 51 C3 but it's not obvious
 for them to show us if they are.
 And with the consideration of presentation versus not presentation of some reason they can't, or
 they don't.
 Are you saying that that works against them and is that something that's going to be written.
 Well, it only works so far as we can't, we can't grade the rubric as clearly.
 So automatic denial. No, because everybody has to get get rated on the rubric was the decision we
 made so we'll fund them based on their rankings.
 So if we're not funding somebody we'd have a clear reason to say it say we didn't understand this
 about your application.
 That leads me to a logistics question that in terms of like how we want to standardize everyone
 filling out their own rubric like, I don't know, I don't even know what it looks like if you want
 to, if you want to fill out like the template with the
 organizations the amount requested and like that like, set in stone information and then like,
 Oh, and then, like all the information on those rubrics, like the hard information and that request
 like I said I've already filled out and then you guys can just fill it out.
 Yeah, I think that's doable. I don't know why not.
 Which which information.
 Just like the organization, you know, like their location.
 Like, yeah, yeah, pretty much everything that's on the graphic. Yeah, and then if everybody gets
 sent that template with that and they can just make their own copy and fill out the drop downs that
 work for everyone.
 So, I had a question about that related to that, which is, are our individual group evaluations,
 going to be available public.
 If someone says I want to see stocks. Well, yes, I mean, the, yes, yes, by any means, because just
 us discussing them at a public meeting, people could always go and look at what we discussed.
 So, but yeah, but the question is then, are we going to send them. Do we then send every
 organization.
 Are we going to first, are we going to send organization that rubric are we just going to have them,
 should a organization asked for them. And then obviously it's in public so they could always look
 for them but are we going to facilitate saying you, you've
 been awarded and here's your rubric.
 I think it should be available I don't think we should send them. It would be a request. It'd be a
 request I mean, I mean, so like, you don't have to send it to them.
 So like, like federal grants for example you do get like for an NSF grant, you're like, here's your
 review, if you, if you don't get it, it's just like comes with your rejection.
 We could do that. Yeah, I don't know what the prior practice has been, but I think practice because
 we haven't had a rubric. Okay.
 You know, I think any document prepared or submitted by a committee member or staff is subject to
 the Access to Public Records Act, our goal with the rubric was to be more transparent with with
 people about how these decisions were made.
 And it's the structure of our conversation in the public meeting. Exactly. Yeah, that but like, and
 then and so so I mean I would I would support us making making because I also think it's good for
 accountability, because there are.
 I was talking to a grant, a past applicant who did not apply this year and asked me why don't you
 apply, and their response was well look I've never I've never gotten and I've never understood why
 and they had some some theory for why.
 And they're like so I'm not going to apply again. Okay, but they never forgot any feedback on why
 right so so there's a broader sense of why we do fund or why we don't fund something, and you're
 all going to get those emails it's like don't fund such
 and such because it's about such and such or whatever like we're going to get those types of emails.
 And so you also want the ability to say like this is the track record of how this was funded the
 reasoning about it and so on and so forth and also structures
 how people apply in years to come.
 I mean I feel like it's more just about like if we're prepared with staff capacity to like have
 that comment section for for each of them for the results being published. So my thinking though
 was that was that you actually published the collective rubric rather
 which would be, but then the question is how do we do it we average out all of the, and do we just
 do the sort of do we just do the points and not the, not the comments that were just like you
 scored a three like your your average score was a three.
 So,
 the criteria is by disqualification to be with the denial of the application.
 If so, yeah, yeah, I mean, and that would be the same for the acceptance ones.
 I mean, we didn't deny really anyone I think there was one, maybe like two people who didn't get
 funded last year like it was like, yeah we didn't find my sister's closet we didn't find them on
 the climate.
 We didn't find the one collaborative one. I mean, I mean the vast majority of people get funded.
 So, but the point my point is that it's less about. I think I think it's, I think it's.
 I feel like the point the point of our rubric is transparency and accountability, but also structuring
 the way that we discuss all of the applications.
 That's why I'm just searching for this question about the equine thing, you know, so we actually
 have a solid we're like look like this just doesn't stack up to you, if you if that's the argument.
 Or maybe it's like the best application we have based on the criteria that we said.
 And so you can just do well. Okay, super. So so I would just say that that what we should do with
 the rubric, everybody should fill it out with any notes you would have done anyways would be
 subject to people asking for them.
 In that case, I think we all should fill it out, and so that we can then structured to have some
 type of discussion.
 But I think what we would present to people sort of more formally would be the summary version of
 all of them.
 And I'm happy to put that together once once we all have a reverse.
 So that so that it's not like you know Andy Andy hate sources or something.
 A couple of years ago when we used to actually individually rate, and just a sign of money for each
 agency and then we'd all come and people would ask for I want to see the individual exactly,
 exactly, exactly.
 But do be mindful of that obviously so so if you you know if you have your internal head thoughts,
 you know, I don't like the font, maybe don't write those on a piece of paper.
 Of course being a little facetious but you think it makes sense to listen again, and the needs of
 logistics but for there to be on the Google sheet that we work from for each person just to have
 their own tab that they fill out and we're all in the
 document, like the only issue is that that that runs against ODL laws if we're all on the same time.
 Yeah, it seemed to be like exchanging
 information. So, so it's better everybody make a copy of this document and fill it out and then and
 then once we have our deliberation send them in so we can format the ultimate calls because also
 during the devilers and you might change based on our, based on our conversation,
 but the point is that that should happen publicly not about, you know,
 excellent with that I will call us adjourned.
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