- All right, the time is now five o'clock. I'd like to call today's Utilities Service Board meeting
- into order.
- All right, I would like to begin with our mission statement. The City of Bloomington utilities
- mission.
- Good.
- City of Bloomington utilities mission is to enhance the quality of life in our community by
- providing safe, sustainable and high quality drinking water wastewater and stormwater services in a
- cost effective manner promoting public health, economic vitality and environmental stewardship.
- If any board member has a personal or financial conflict with any issues or individuals on the
- agenda then please be sure to recuse yourself during those portions of the meeting.
- And first on our agenda is petitions and communications are there any petitions and communications
- from the public.
- We have a motion to approve the minutes of the.
- We have a motion and a second all in favor.
- I minutes for the March 24th meeting are approved. Moving along to the approval of the claims we
- have a set of standard utility claims with a pay date of March 28th.
- For a total amount of $2,543,194 and 72 cents. Are there any questions on the claims of March 28th.
- Yeah, so these are revised I noticed so I guess we need to figure out where the revision.
- $1,535 and some change. They're not going to give us a credit so we have to wait until we have
- another Macalester invoice for them to apply that to. So we were advised to resubmit the claims for
- approval.
- Based on that change.
- Yeah, sure. So, in the last meeting we had this was the claims list for the last board meeting on
- that list was a credit from Macalester Macalester doesn't want to give us a credit, so we're gonna
- have to wait until we use them again to have them apply that
- credit to the next invoice.
- But if they're not giving us an item not I'm not following okay not giving us a credit. And okay,
- right. Okay. Okay, thank you. Sorry.
- We can say that we do it on business with Macalester.
- It'll get used. Mr. Chairman.
- Yeah, I have a couple of questions. The very first item talks about a street sweeping charge for
- setting the roots.
- I believe that in the past I mentioned that I would like to see the roots and what they are just
- okay, I can get an idea so I don't know how you can best communicate that to us but I would like to
- see the proposed roads.
- Just so I can see if it makes a lot of sense noted. Yeah. The other thing and I know I should know
- this, but I guess I forget on the interdepartmental sharing.
- It looks like about 90% of it goes to wastewater and a little bit to water. Why is that.
- Um, so for that year we're paid we paid all of wastewater on that claims list, but we only paid one
- quarter of the water, we're going to pay water and okay yeah you explained that before.
- And now I remember. Thank you.
- Any other questions on the two charges for Indiana University.
- April 2024 the other was from October 2024 the sun page for the amounts were dramatically different
- so I was just wondering why that is, maybe someone asked that question last.
- I don't think anybody asked that but I am not aware of what the difference is but I can get back to
- you on that.
- If you could let us know at the next meeting, that's fine. And on that note, then, would there, is
- there one for this April that will be participating again, like every six months or something.
- I'd have to check with your team I'm not sure.
- You know, I don't think so because I think we no longer have this contract.
- Yeah.
- One other question on the Rico bottom of page six and top of page seven. There's three charges. And
- there's also a set of charges for this next month.
- And all of them except the very first one are charged to both water and wastewater but this one was
- just water, and it was for admin so that I rose a flag for me I just wanted to ask you to check on
- that.
- Thanks.
- Any other questions. I just need to make the note even though this, we approved all that except for
- the revision that I'm using myself from the two Indiana University charges on page four of the ledger.
- Okay. Any other questions or comments.
- Motion for approval. We approve the revised claim list for March 28 of 25.
- All in favor.
- The claims for March 28 are approved. Moving on to the paid date of April 11 for a total amount of
- $712,356 and one cent. Are there any questions or comments on the April 11 claims.
- On page two with city glass of Bloomington. It looks like it's two different invoices but for the
- same amount with the repair of the front door here at the service center.
- And I just wondered if that wasn't a guess if it's a different invoice.
- Was it two different doors, or.
- Thank you.
- Yeah, that would be what that stands for. Good.
- Two different invoice numbers but yeah.
- What happened to the front door.
- It looks like we got ironically charged the same one for two different service calls. One was for
- just a ride on the panic bar of the aluminum door and adjust lock on front aluminum door.
- So different doors. Yeah. Okay, thank you.
- One more question on the curry Otto center of our vehicle repairs for unit 546 $14,003 and 23 cents
- I just wondered what what happened to that vehicle.
- Okay. And is that something that insurance will cover on whoever rear ended at the vehicle. Thank
- you.
- All right, any other questions.
- Do we have a motion for approval.
- We approve the approval of the claims for April 11 2025.
- I standard claims for the pay date of April 11 are is approved, moving on to utility claims for a
- total amount of $35,367 and 32 cents. Are there any questions or comments on the utilities claims.
- Hearing none do we have a motion for approval of approval of the utility claims list.
- And all in favor.
- Utility bills are approved.
- Next we have wire transfers for a total amount of $618,695 and eight cents. Are there any questions
- or comments on the wire transfers.
- I'll just comment on the credit card fees it's great to see they're dramatically lower. So I guess
- we're phasing our way out.
- Okay. Great. Thank you.
- Any other questions or comments.
- Do we have a motion for approval.
- All in favor. All right, wire transfers are approved. And finally, we have customer refunds for a
- total amount of $4,569 and 93 cents. Are there any questions or comments on the customer refunds.
- Yeah, I was just wondering about the week adjustment.
- That must have been something that fits within our guidelines.
- Anybody know the specifics on that call the specifics of it. No, I don't.
- Okay.
- That's a $2,000.
- Any other questions or comments.
- Yeah, I mean, I'd be interested in hearing more about that as well. It's odd that it's around even
- amount typically would be, you know, the adjustment would be for water that was found to not pass
- into the sewer.
- And given that it's an around amount. I don't understand it either. The amount was more than that.
- And they left the remainder on their account to use for future water bills but they wanted $2,000
- even to get refunded.
- Okay, I see. Thank you.
- Any other questions or comments.
- Are approved. Thank you, everyone. Moving along to item number five, we have the consent agenda for
- a total amount of $62,831 and 68 cents.
- This is a director for finance, I'm going to present the consent agenda this evening, totaling $62,831
- and 68 cents. That consists of the following agreements. We have one for brea corporation for $2,690
- and 92 cents to work on the main air compressor at our Monroe plant.
- Next one's for affordable fence for $16,700 to install a chain link fence with double gates at the
- Winston Thomas location.
- Next one's for electric plus for $1,865 for rewiring of the grid number two motor and a new breaker
- and conductors at butcher pool. Next one's in viral dynamics for $2,182 for said sampling at the
- North Lagoon at Dylan plant.
- DT environmental for $13,190 and 76 cents to remove various elaborate agency chemicals at the
- Monroe plant.
- Next one is an on call contract for $20,000 with course of fire and security for fire protection
- and repair services. This one is pending controller approval.
- Next one is applied technologies for $2,575 for the inspection and evaluation number 3500 gallon
- ammonia tank.
- Next one is applied technical services for $3,628 to perform ultrasonic fitness testing on steel
- piping.
- Any board member like to pull any of these items from the consent agenda and discuss them
- individually.
- Can we ask questions about the Dillman North lagoon sediment sampling?
- I think we can take it out on its own then.
- Yep.
- Great. Yeah, so we can address that one separately.
- Thank you.
- Yep.
- Which one was that again?
- The set environmentally.
- Okay.
- Sorry, Enviro Dynamics LLC.
- The Dillman North lagoon sediment?
- Yes.
- Other than the Dillman Road settlement.
- If there's no objection then the rest of the consent agenda will be approved as presented.
- Hearing none, the consent agenda is approved as presented.
- I think we got to move this to the agenda, I think.
- Okay.
- Can we proceed with that now?
- Yeah.
- Okay.
- The Enviro Dynamics LLC, Dillman North Lagoon Sediment Sampling.
- Are there any questions or comments on that?
- Thank you.
- Yes.
- Any questions interested in the purpose of the sampling there?
- I'm Kelsey Vittoni, Assistant Director for Environmental.
- So the sampling for the sediment at the bottom of the North Lagoon is to prepare for how we're
- going to dispose of the material.
- We want to find out exactly what is in there since it's been many years since we've fully cleaned
- it out.
- So this company has a specific machine that can basically do a sideways core sample.
- We'll send basically something down there that can catch a core sample, pull it back out.
- We'll do several around the pond to get a representative sample.
- And this pond at one time was contaminated with PCBs, is that correct?
- I am unsure if that is currently an issue, but I know that it was cleaned out about 10 years ago.
- So I don't anticipate finding those types of issues, but we'll sample for everything.
- My understanding is those facilities were remediated to EPA's and Bloomington's satisfaction and
- the state's satisfaction.
- But I was just curious about the purpose.
- So before filling them, we wanted to know what is there, is that correct?
- Before we remove material from the lagoon, it's currently just storage.
- So we want to know exactly what is anything that could cause an issue for disposal.
- We need to be able to know what's in it. So testing for various pollutants.
- Okay. So how deep is the sediment? Do we know?
- We don't know exactly, but we've made estimates based on the size of the pond.
- It's about, I don't know, several feet deep. I don't have the exact numbers on the top of my head.
- But we did make some estimates on the size and depth, so total volume of material in there.
- And what we find will, of course, dictate the cost of removal.
- Yes.
- Okay, thank you.
- You're welcome.
- Any other questions or comments about the EnviroDynamics OLC?
- Do we have a motion to approve?
- Yeah, I move we approve the EnviroDynamics OLC contract for $2,182.
- All in favor?
- Aye.
- All right, motion is approved.
- Next we have a request of approval of lease agreement between the City of Bloomington Utilities and
- Hoosier Networks OLC for office and parking space at Blucher Pool. Matt.
- So this is a similar agreement that we had with AEG for doing the fiber optics project.
- AEG used some extra space at Blucher Pool that we had to, what I call staging area, where they
- stored all their conduit and their equipment, things like that.
- Since AEG is no longer doing this work, we're just doing the same process with Hoosier Networks. So
- they'll be storing things at Blucher Pool.
- Any questions?
- We have a motion to approve.
- This might not be handy information for you. I didn't have a chance to look it up.
- When we had the space leased to AEG, was this the similar lease price for them?
- I see that this could be extended month to month. So do they anticipate being done in three months
- or, well, I know it says either party can, until either party says no more, but I guess, and also
- then in three months, can we get an update if they're still there or vacating?
- Oh yeah, we can get an update. I would assume it's going to take more than three months, but I don't
- know that for a fact. And the price is a little higher than what AEG was paying us.
- I was thinking that was a little bit, but I mean, I think that at the time, we, or at least a few
- of us thought that that was a steal for this space.
- Any other questions or comments?
- We have a motion to approve.
- We approve the lease agreement between City of Bloomington Utilities and Hoosier Networks.
- All in favor?
- Aye.
- Motion is approved.
- Item number seven, first amendment to the second addendum to license for use of city property. Matt.
- So this goes back to the agreement that we have with FIRE for the building they want to construct
- out of Winston Thomas.
- Adding language in the agreement to document that they are responsible for the stormwater
- infrastructure on the site.
- Any questions or comments?
- I move we approve the second addendum, first amendment to the second addendum to our license
- agreement with first for the use of city property with the fire department.
- All in favor?
- Motion is approved.
- Moving on to item number eight, request approval of resolution 2025-05 to designate surplus
- property as worthless. Matt.
- I'm sorry for a long time hasn't been used in several years. It was when we were still using
- chlorine at the facility ever since they switched to the ultraviolet rays.
- We haven't been using this equipment so they're just wanting to get rid of it.
- Any questions.
- Motion of approval. I move approval of resolution 2025-05. All in favor.
- Motion is approved. Next we have request approval for agreement for services with SET Environmental
- Inc. for sodium hydroxide cleanup at Monroe Water Treatment Plant. Isabelle.
- I'm Hazardous Materials Coordinator and I'm here to present a contract between with SET
- Environmental to clean up the caustic soda tanks at Monroe Water Treatment Plant for a total of $92,183.56.
- Do you have any questions.
- Any questions from the board.
- I move the motion to approve and move we approve the agreement for services with SET Environmental
- and Corporate.
- All in favor.
- I motion is approved. Thank you. Thank you.
- Hold on, hold on.
- Next we have request approval for agreement for services with SET Environmental for hydrofluorosilic
- somebody can help me with that acid tank and room clean out at Monroe Water Treatment Plant.
- Isabel hazardous materials coordinator. Again, this is a contract with set environmental for a
- total of 35,996 with 31 cents. This is to clean up the inside of the florosilic tank the outside of
- the room, and the outside the hallway of the chemical building at Monroe Water Treatment Plant.
- Do you have any questions on this item.
- Any questions from the board.
- We have a motion to approve move we approve this agreement for services with set SET environmental
- for the acid tank and room cleanup clean out.
- All in favor.
- Aye.
- Motion is approved. Thank you. Thank you.
- I'd like the record to show that nobody else tried to pronounce that word either.
- You did well for a little bit.
- Item 11 request approval of resolution to 025 dash 06 for bid acceptance and contract award for
- pigeon Hill neighborhood sewer lining project to in in. Yeah, I'm having a tough time today
- technologies us a LLC Kaden.
- Good evening everybody Kaden Swanson engineering. I'm here to forbid acceptance and contract award
- for the pigeon Hill neighborhood sewer lining project to institute form, we open bids on March 24.
- We received four of them and the lowest responsive and responsible bitter was in situ form of $823,138
- and 47 cents. I am happy to answer any questions.
- Yeah, can you remind us how long this is and what we're, what we're lining is fold clay or is. Yeah,
- right. It's all old clay it's the pigeon Hill neighborhood, and a few other, excuse me other
- neighborhoods in that area.
- So, kind of on the west side of town.
- What's the distance you know approximately. I, I'm just trying to get an idea. I believe it was
- actually give me one second we did the vids but
- that sounds right we have three miles about 18,000 feet of eight inch and about 800 feet of 10 inch
- pipe are we going to be aligned.
- So we think this will help out with infiltration. We know there's an infiltration problem up in
- that area of town. Yeah, there's an active SSO to the south of this neighborhood, that this all
- kind of drains through.
- So we're hoping to reduce some of the I ni and knock out that SSO.
- Okay.
- Great. Thank you. Thank you.
- Any other questions.
- We're doing this will there be street closures.
- And if so, do you know where, where those would be around, there will be some minor disturbances to
- traffic, these will all be worked through with MOTS that will be submitted to engineering and kept
- on file.
- So lining is a non invasive form of rehab. So it's trenchless. The only work that would be done
- they'll close off like half of a lane around a manhole and set up a truck. So a similar disturbance
- of what we have for like our televising trucks for example
- if you see those around town.
- You know Caden we've been doing these linings for 20 or 30 years now do we have any idea how well
- they're holding up.
- Yeah, we routinely check out the inspection so every five years, we televise everything, at least
- that's the idea is everything in our system.
- And if there's ever any issues with the lining, then we make repairs accordingly but generally we
- don't see many issues we expect to get 60 to 80 years out of a liner. Great. That's generally what
- we've seen.
- Okay.
- Thanks.
- Motion of approval.
- I move we approve the contract with in situ formats presented.
- All right. Motion is approved. Thank you everybody.
- Moving along to old business, any old business from the board.
- All business from staff.
- New business new business from the board.
- I had one question that I missed on item number six. I'm sorry.
- With the monthly lease money that will receive from Hoosier networks.
- I'm sure it'll be spent in the same way that it was with a G, but I don't remember what that was.
- So can you please remind us.
- Our wastewater cash account to use for other things.
- Any other new business from the board.
- New business from staff.
- We didn't have any subcommittees.
- This week.
- Moving along to staff reports.
- People that we would like to recognize with all the rain and all the storms over the past week or
- few days anyway.
- Over the weekend, the T&D and the operations crews worked 148 hours of overtime. So we'd like to
- recognize a few folks for their contribution during the storm.
- AJ Frye and Steve Robertson, Austin Bennington, Brian Elkins, David Brown, John Deckard, Noah
- Campbell, Joseph Gibson, Tanner Carter, and Zach Bernworth.
- Thank you for all your work this past weekend.
- Also, Alan Christie earned their CDL since the last meeting, and Carson Swafford passed the
- certified pretreatment coordinator exam.
- Congratulations.
- I would like to take this time to further thank all the crews and just everybody in the utility
- service department that I took a couple laps this weekend I went
- down Indiana.
- On Saturday, I want to say, and I was able to get through.
- There was times when we had rain like this that we were stuck and we've had some unfortunate
- incidents.
- I live on the south side where near the warehouse where obviously that has flooded so the work that
- we have done is showing the, the, the staff and the leadership that we have or has moved us in a
- great direction so thank you all.
- I just hope that the city knows that all the hard work and all the, the detours and road closings
- and stuff.
- We're seeing the results of that now so thank you all.
- There is my two cents.
- What we have next.
- Any other petitions and communications motion to adjourn.
- Committee has adjourned. Thank you all.
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