WEBVTT 00:00:00.000 --> 00:00:04.880 - I will call today's utility service board meeting to order. 00:00:04.880 --> 00:00:12.640 - The City of Bloomington Utility's mission is to enhance the quality of life in our community 00:00:12.640 --> 00:00:17.840 - by providing safe, sustainable, and high-quality drinking water, wastewater, and stormwater 00:00:17.840 --> 00:00:23.120 - services in a cost-effective manner promoting public health, economic vitality, and environmental 00:00:23.120 --> 00:00:29.280 - stewardship. If any board member has any personal or financial conflict with any issues or 00:00:29.280 --> 00:00:29.840 - individuals 00:00:29.840 --> 00:00:34.080 - on the agenda, then please be sure to recuse yourself during those portions of the meeting. 00:00:34.080 --> 00:00:39.680 - Are there any petitions and communications from the public? 00:00:39.680 --> 00:00:50.560 - No. We'll move on to the approval of the minutes of the May 19th bid opening. 00:00:50.560 --> 00:00:56.080 - Do we have any questions or comments on the May 19th bid opening? 00:00:58.800 --> 00:01:00.720 - Hearing none, do we have a motion for approval? 00:01:00.720 --> 00:01:03.600 - So move. 00:01:03.600 --> 00:01:05.200 - Second. 00:01:05.200 --> 00:01:10.720 - We have a motion and a second for the approval of the minutes of the May 19th 00:01:10.720 --> 00:01:13.280 - bid opening. All in favor, please say aye. 00:01:13.280 --> 00:01:14.080 - Aye. 00:01:14.080 --> 00:01:15.360 - All opposed, say nay. 00:01:15.360 --> 00:01:20.800 - Thank you. Minutes of the bid opening are approved. 00:01:20.800 --> 00:01:24.880 - We also have approval of the minutes of the regular meeting on May 19th. 00:01:26.400 --> 00:01:30.640 - Are there any questions or comments on the regular meeting on May 19th? 00:01:30.640 --> 00:01:35.920 - I move approval of the May 19th regular meeting much. 00:01:35.920 --> 00:01:36.420 - Second. 00:01:36.420 --> 00:01:40.320 - We have a motion and a second for the approval of the regular meeting minutes. 00:01:40.320 --> 00:01:42.880 - All in favor, please say aye. 00:01:42.880 --> 00:01:43.120 - Aye. 00:01:43.120 --> 00:01:44.960 - All opposed, say nay. 00:01:44.960 --> 00:01:48.640 - Not nay. 00:01:48.640 --> 00:01:51.920 - Not nay. Remix of the nay. 00:01:53.200 --> 00:01:59.280 - The regular meeting minutes are approved from February or May 19th. 00:01:59.280 --> 00:02:00.240 - Easy for me to say. 00:02:00.240 --> 00:02:03.600 - Moving on to the approval of the claims. 00:02:03.600 --> 00:02:17.280 - First, we have standard invoices for a total amount of $915,307.85. 00:02:17.280 --> 00:02:20.640 - Are there any questions or comments on the standard invoices? 00:02:22.480 --> 00:02:23.600 - Two questions. 00:02:23.600 --> 00:02:27.120 - The first is at the bottom of page two, city of Bloomington, 00:02:27.120 --> 00:02:29.680 - interdepartmental agreement to 2023. 00:02:29.680 --> 00:02:31.360 - It's all on water. 00:02:31.360 --> 00:02:32.640 - Just wondering if that's correct. 00:02:32.640 --> 00:02:35.360 - Oh, it is because we're paying the water for installments this year. 00:02:35.360 --> 00:02:37.920 - So we paid this all the sewer the first time we went through, 00:02:37.920 --> 00:02:39.360 - and this is the second of four payments. 00:02:39.360 --> 00:02:40.960 - Yep. 00:02:40.960 --> 00:02:43.920 - Second one is on the top of page eight. 00:02:43.920 --> 00:02:49.440 - Stan tech for testimony in the water rate case. 00:02:49.440 --> 00:02:51.040 - I was just wondering what their role is. 00:02:51.760 --> 00:02:57.040 - Their role is so there's we have three professional organizations, I would say. 00:02:57.040 --> 00:03:01.920 - We have a legal firm that's going to help represent us at the IORC. 00:03:01.920 --> 00:03:06.320 - Then we have another firm that's putting together our revenue requirements. 00:03:06.320 --> 00:03:08.880 - And then Stan tech is going to do the cost of service study 00:03:08.880 --> 00:03:10.640 - after we get the revenue requirements. 00:03:10.640 --> 00:03:13.120 - And the cost of service study is when it says that 00:03:13.120 --> 00:03:17.680 - the revenue requirement says we need this big of a pie to do our projects. 00:03:17.680 --> 00:03:20.560 - And then the cost of service people decide who's going to pay what part of that pie. 00:03:21.520 --> 00:03:22.000 - Thank you. 00:03:22.000 --> 00:03:33.040 - No approval of the standard invoices for today. 00:03:33.040 --> 00:03:36.160 - Have a motion and second. 00:03:36.160 --> 00:03:37.760 - All in favor, please say aye. 00:03:37.760 --> 00:03:38.260 - Aye. 00:03:38.260 --> 00:03:39.920 - All opposed say nay. 00:03:39.920 --> 00:03:43.040 - Standard invoices are approved. 00:03:43.040 --> 00:03:50.080 - Moving on to utility bills for a total amount of $25,064 and 67 cents. 00:03:50.080 --> 00:03:52.480 - Are there any questions or comments on the utility bills? 00:03:52.480 --> 00:03:57.280 - I move approval of utilities for May 29th. 00:03:57.280 --> 00:03:58.660 - Second. 00:03:58.660 --> 00:04:01.120 - Have a motion and second. 00:04:01.120 --> 00:04:02.480 - All in favor, please say aye. 00:04:02.480 --> 00:04:02.980 - Aye. 00:04:02.980 --> 00:04:05.040 - All opposed, please say nay. 00:04:05.040 --> 00:04:08.640 - Utility bills are approved. 00:04:08.640 --> 00:04:16.080 - Next we have wire transfers for a total amount of $528,045 and 37 cents. 00:04:16.080 --> 00:04:18.320 - Are there any questions on the wire transfers? 00:04:18.320 --> 00:04:27.120 - I move approval of wire transfers for June of 2025. 00:04:27.120 --> 00:04:27.620 - Second. 00:04:27.620 --> 00:04:30.560 - We have a motion and a second. 00:04:30.560 --> 00:04:32.160 - All in favor, please say aye. 00:04:32.160 --> 00:04:32.660 - Aye. 00:04:32.660 --> 00:04:34.560 - All opposed, say nay. 00:04:34.560 --> 00:04:37.760 - Wire transfers are approved. 00:04:37.760 --> 00:04:44.560 - Lastly, we have customer refunds for a total amount of $5,454 and 43 cents. 00:04:44.560 --> 00:04:47.600 - Are there any questions or comments on the customer refunds? 00:04:47.600 --> 00:04:54.320 - I move approval of customer refunds for June 6th. 00:04:54.320 --> 00:04:54.820 - Second. 00:04:54.820 --> 00:04:57.120 - Motion and a second. 00:04:57.120 --> 00:04:58.880 - All in favor, please say aye. 00:04:58.880 --> 00:04:59.380 - Aye. 00:04:59.380 --> 00:05:00.960 - All opposed, say nay. 00:05:00.960 --> 00:05:04.240 - Customer refunds are approved. 00:05:04.240 --> 00:05:04.960 - Thank you all. 00:05:04.960 --> 00:05:11.920 - Item number five on our agenda is approval of this consent agenda 00:05:11.920 --> 00:05:16.080 - for a total amount of $5,763. 00:05:16.080 --> 00:05:18.000 - Kathryn Zager. Good evening. 00:05:18.000 --> 00:05:20.000 - I'm Kathryn Zager, utilities director. 00:05:20.000 --> 00:05:24.880 - I'm presenting tonight's consent agenda totaling $5,763. 00:05:24.880 --> 00:05:30.000 - The first contract is with Smith's Design Group for $2,500 00:05:30.000 --> 00:05:35.520 - for plat amendment to Canterbury Lot 5 in order to vacate a portion of conservation easement. 00:05:35.520 --> 00:05:43.360 - Next is with Brehop Corporation for $1,963 for a new oil water separator at 00:05:43.360 --> 00:05:47.360 - Monroe Water Treatment Plant. Last is with Electric Plus Inc. 00:05:47.360 --> 00:05:52.800 - for $1,300 for work on the low service tower at Monroe Water Plant. 00:05:52.800 --> 00:05:57.440 - Is there any member who wishes to consider one or more of these items individually? 00:05:57.440 --> 00:06:04.960 - Hearing none, if there's no opposition, these items will be approved as recommended by staff. 00:06:04.960 --> 00:06:10.080 - Hearing no opposition, the consent agenda is approved. 00:06:11.920 --> 00:06:18.160 - Thank you. Item number six is a request approval of resolution 00:06:18.160 --> 00:06:22.960 - 2025-08 to designate surplus property for auction. 00:06:22.960 --> 00:06:26.960 - Matt Haby. Yeah, we got several vehicles that we're wanting to auction off. 00:06:26.960 --> 00:06:32.160 - If the description that says not used, but a better description is repairing them is too expensive. 00:06:32.160 --> 00:06:37.920 - There's one that needs like a $20,000 engine, so we're just trying to get rid of these things. 00:06:40.000 --> 00:06:43.920 - Any questions or comments? I just was wondering 00:06:43.920 --> 00:06:47.840 - when you get the money for this, will you let us know? 00:06:47.840 --> 00:06:52.320 - Oh, we get it all the time, yeah. Because usually it's like, you know, 00:06:52.320 --> 00:06:59.520 - old filing cabinet, broken CD, and like this is something that might get some money for parts. 00:06:59.520 --> 00:07:04.480 - Fair enough, yeah. Well, I know that you approved a loader maybe that last meeting or two meetings 00:07:04.480 --> 00:07:08.400 - ago, and I know that we got like $46,000 for that loader. You said 46? 00:07:08.400 --> 00:07:10.240 - Yeah. Great, and what are we going to do with that? 00:07:10.240 --> 00:07:12.640 - Find a project. Okay. 00:07:12.640 --> 00:07:20.640 - Okay, thanks. Any other questions or comments for Matt? 00:07:20.640 --> 00:07:29.760 - All right, and if we approve Resolution 2025-8 for Surplus Property. 00:07:29.760 --> 00:07:39.680 - Second. We have a motion and a second on the table for approval. Please say aye. Aye. Aye. 00:07:39.680 --> 00:07:47.760 - Next we have Request Approval of Water Main Replacement Prioritization List, Phil Peden. 00:07:47.760 --> 00:07:54.000 - I'm really tempted to go break a CD and see how well I do in the bid. 00:07:55.200 --> 00:08:00.320 - They're old and they're too neat, right? So it's like, okay, we can get rid of it. That's right. 00:08:00.320 --> 00:08:06.320 - Phil Peden, Engineering. Yes, this is a list of our water main replacement projects 00:08:06.320 --> 00:08:13.440 - listed as a prioritization based on a number of factors. So there's a team of folks from 00:08:13.440 --> 00:08:18.480 - engineering that I want to give credit to developing this list, but Assistant GIS Coordinator 00:08:18.480 --> 00:08:26.240 - Jordan Kiso, Matt Dabberton, and Kayden Swanson helped create this list and the ranking factors 00:08:26.240 --> 00:08:32.240 - that were put into that. So this is information that we carry in the GIS system, pipe diameter, 00:08:32.240 --> 00:08:37.680 - age, material, and number of breaks. We've been tracking that for a number of years, 00:08:37.680 --> 00:08:45.040 - and I believe the break data goes back to early 1980s. So a lot of communities don't have that. 00:08:45.040 --> 00:08:49.840 - And so when you go to these seminars where they talk about how you're going to develop your water 00:08:49.840 --> 00:08:55.280 - main replacement prioritization, it's all about data and what you have going back. So we're lucky 00:08:55.280 --> 00:09:01.840 - that we had a lot of main break data, unfortunately, but also lucky that we have it. So this is how 00:09:01.840 --> 00:09:01.920 - we 00:09:01.920 --> 00:09:11.600 - did that. We ranked those and then gave them a score of one to five, and we were able to get all 00:09:11.600 --> 00:09:19.520 - the number ones, which was the way chosen to say the worst, in this list of 30. So that's what we 00:09:19.520 --> 00:09:27.360 - prioritize. Happy to answer any questions. We're looking at also, you'll see this evolve over the 00:09:27.360 --> 00:09:36.160 - next few years. We're going to constantly look to, I guess, make this more accurate. Things change, 00:09:36.160 --> 00:09:42.480 - and so this is consistently changing as we learn about more breaks. There's a lot of criteria that's 00:09:42.480 --> 00:09:49.200 - not in our GIS that we want to add to this. In fact, we had a company come in and give us a 00:09:49.200 --> 00:09:55.600 - seminar on how they can use AI to develop a way to sort this data, and they'll take a lot of 00:09:55.600 --> 00:09:56.160 - exterior 00:09:56.160 --> 00:10:02.400 - data outside of just the GIS data, but weather conditions, soil conditions, things like that, 00:10:02.400 --> 00:10:09.040 - and train the AI to where it will predict where the main breaks are. They've had success in other 00:10:09.040 --> 00:10:17.600 - communities. Unfortunately, the water budget isn't allowing us to pay for that service at this time, 00:10:17.600 --> 00:10:21.440 - but we hope in the next few years we can do that. So we're doing our best at this time. 00:10:21.440 --> 00:10:27.360 - We, like I say, we would like to add data where we could prioritize based on the paving list 00:10:28.000 --> 00:10:34.880 - off of criticality, whether it's closer proximity to a school or the hospital, 00:10:34.880 --> 00:10:41.360 - something like that. We've got a whole list here, but basically we expect that we will refine this 00:10:41.360 --> 00:10:45.440 - list over the years, but we wanted to have something in front of you that we're starting from. 00:10:45.440 --> 00:10:50.160 - This is great, by the way. Are there any questions or comments for Phil? 00:10:52.320 --> 00:11:02.160 - Sorry, okay. This is fantastic, and it's just amazing to me that the AI technology that you 00:11:02.160 --> 00:11:08.400 - shared with us, I mean, that's just crazy. Instead of going from the magic eight ball to tell us 00:11:08.400 --> 00:11:15.680 - whether or not there's going to be a break to actual data. But in terms of this though, I mean, 00:11:15.680 --> 00:11:21.760 - I can see how you've ranked it. Does this mean that these would be, like, you'd want to start 00:11:21.760 --> 00:11:25.280 - at number one and we're going to work our way through? Or it's kind of like we're going to 00:11:25.280 --> 00:11:31.440 - now make a master plan based on these? Honestly, to me, they made that list. Then from there, 00:11:31.440 --> 00:11:38.720 - we really need to develop where they would go in order from there. I went ahead and based it off 00:11:38.720 --> 00:11:43.920 - a number of breaks to get one through 30. But I think if it's on the 30 list, then we'll be 00:11:43.920 --> 00:11:48.160 - strategic. Oh, that one's on the paving list sooner. We're going to move forward that first 00:11:48.160 --> 00:11:52.720 - before we do one that's not. So it's not just operating in a silo. It's also looking at what 00:11:52.720 --> 00:12:01.760 - other projects are going on too. The timeframe to get these done, is there, I mean, is this 00:12:01.760 --> 00:12:02.000 - something 00:12:02.000 --> 00:12:07.120 - that you're saying this we have to, we're going to, this is our one to two-year plan or our three-year 00:12:07.120 --> 00:12:14.080 - plan? We don't have estimates on on those yet. We've done eight to ten water main replacements 00:12:14.080 --> 00:12:19.440 - in a year when we had the two to three million dollar budget. Obviously, we're short on budget 00:12:19.440 --> 00:12:23.760 - now, so it won't be to the new rate case. So we've got a year and a half or so, you know, 00:12:23.760 --> 00:12:29.120 - whenever that rate case comes through before we can start doing those. But then I suspect, 00:12:29.120 --> 00:12:34.400 - depending, and if you look, one of those is 2,400 feet. So that's going to, that'll eat up a big 00:12:34.400 --> 00:12:41.280 - chunk of one year's budget. And then my last question is, I like too that you've talked about 00:12:41.280 --> 00:12:48.000 - the neighborhoods that would be affected. What about the east third street? It says NA. Where 00:12:48.000 --> 00:12:57.440 - is that? So there's one right near the bypass, right at third in the bypass. Third in the bypass 00:12:57.440 --> 00:13:06.720 - is one, okay. And the other one's further east. Third in the bypass. A couple weeks ago. Yeah, CVS. 00:13:06.720 --> 00:13:11.760 - Okay, the corner there. Okay, yeah, okay. It crosses the, I believe it crosses the 00:13:11.760 --> 00:13:17.120 - intersection on the north side of third street. So that's one of them and then what's the other? 00:13:17.120 --> 00:13:24.560 - Further east, near Park Ridge. Thank you. Those were my questions. Thanks. 00:13:24.560 --> 00:13:32.240 - Yeah, thank you, Phil. This is nice. If you want, I don't know if you have logins to GIS, 00:13:32.240 --> 00:13:37.680 - but Jordan created this really great interactive map where you can choose, I just want to see 00:13:37.680 --> 00:13:42.640 - the ones that were ranked the highest, or I want to see ones and twos, and then it highlights red, 00:13:42.640 --> 00:13:47.280 - orange, yellow, green, and you, and then you can see where they're at within the city, and then how 00:13:47.280 --> 00:13:51.920 - they align with, say you had a one and a two and they were adjacent, you could see where you could 00:13:51.920 --> 00:13:57.920 - tie those together as one project. So, and it turned off all the other layers. It was just very 00:13:57.920 --> 00:14:04.880 - helpful to kind of analyze the... I encourage you guys to keep putting as much data as you can 00:14:04.880 --> 00:14:09.840 - into these things, because if there's good data in, then we can get good data out, you know, 00:14:09.840 --> 00:14:16.080 - and so it's fantastic. This is great. Well, in fact, we met on that about a month ago as a team, 00:14:16.080 --> 00:14:24.000 - a lot of the ADs and TND staff to say, "Okay, you had a main break. What data can we collect? 00:14:24.000 --> 00:14:29.600 - Water temperature? What were the pumps doing at the time? Was there an activity? Were we 00:14:29.600 --> 00:14:34.880 - flushing in this neighborhood?" And just seeing what data was available so that the more data 00:14:34.880 --> 00:14:41.680 - we can start to record and maybe in a year, then we can throw it in the AI and see if there's a 00:14:41.680 --> 00:14:45.920 - deciding trend with that data. You might find that one of those elements that you weren't looking 00:14:45.920 --> 00:14:46.160 - at 00:14:46.160 --> 00:14:57.280 - really tells you the most about main breaks. Thank you again, Phil. I noticed that a pretty 00:14:57.280 --> 00:15:04.560 - large number of these are on Fritz Terrace. Is that a really problem area that I know? 00:15:04.560 --> 00:15:10.160 - James could speak on that, but what happens is they go in a certain time frame. It could be the 00:15:10.160 --> 00:15:15.040 - soil type there. It could be they all went in in a certain era of time when the manufacturers were 00:15:15.040 --> 00:15:21.360 - using a specific type of pipe or that manufacturer of that pipe, because we have different brands 00:15:21.360 --> 00:15:21.520 - of 00:15:21.520 --> 00:15:28.800 - pipe that create ductile iron. There's one brand that caused more breaks. If that brand got used 00:15:28.800 --> 00:15:35.760 - when that contractor built Fritz Terrace, then you see a lot more breaks. Or the contractor did 00:15:35.760 --> 00:15:41.040 - something when they did the install. There's so many different factors, but you can see that once 00:15:41.040 --> 00:15:45.440 - it starts in that neighborhood, you get a lot of the pipes in the neighborhood all at once. 00:15:45.440 --> 00:15:58.080 - Recalling a few years back, I remember Vic talking about taking the approach of there's a certain 00:15:58.080 --> 00:16:04.240 - percentage, given the lifespan of these systems, that we need to replace every year. I'm just 00:16:04.240 --> 00:16:12.400 - wondering if we're continuing on with that approach for water and stormwater, and how this fits in 00:16:12.400 --> 00:16:21.360 - with that. We were doing our best. I feel like with the $2 to $3 million budget we had before 00:16:21.360 --> 00:16:26.800 - water money got tight. We don't have any available this year for doing it, or next year before the 00:16:26.800 --> 00:16:33.280 - rate case comes through. I think what you start to realize, the more research you do, and as we 00:16:33.280 --> 00:16:33.600 - talked 00:16:33.600 --> 00:16:40.880 - about taking the data, we found that the older pipe doesn't have the breaks. The more you look 00:16:40.880 --> 00:16:48.320 - at the data, the more you realize where your focus should be. You see an era of 1950 to 1969 pipe 00:16:48.320 --> 00:16:48.400 - that 00:16:48.400 --> 00:16:54.000 - has the most breaks. That should be the highest priority. Pre-1950, you're not seeing the breaks 00:16:54.000 --> 00:17:00.320 - or the problems. It's a much more nuanced approach than just a percentage that we were talking 00:17:00.320 --> 00:17:00.640 - about 00:17:00.640 --> 00:17:05.360 - a few years ago. So I think, yeah, we're not replacing everything when it hits 100 years old 00:17:05.360 --> 00:17:10.080 - because a lot of that pipe is still good, but we are being more efficient at how when we do 00:17:10.080 --> 00:17:17.360 - make a replacement that we're replacing the ones that need it the most. My opinion only is that 00:17:17.360 --> 00:17:29.440 - we should allocate, we should budget for this, not work ourselves into a place of where we have a 00:17:29.440 --> 00:17:36.240 - deficit, an infrastructure deficit. The challenge you get, and we thought the same approach, 00:17:36.240 --> 00:17:43.360 - until we got two and a half million dollars, say last year, it was all we could do as project 00:17:43.360 --> 00:17:49.280 - management and T&D staff to keep up with. We did eight or ten, I'm going to say, and that was about 00:17:49.280 --> 00:17:53.600 - all we could do. The prices get a lot higher when you have to bid it out. You have to manage the 00:17:53.600 --> 00:18:00.960 - project through the engineering department, and so you run out of time to get more done unless, 00:18:00.960 --> 00:18:07.440 - of course, we expand and get more employees that can manage the project. We expand T&D and we have 00:18:07.440 --> 00:18:14.080 - more crews that could do it. That would be one way to do it as well. I don't want to speak for 00:18:14.080 --> 00:18:14.400 - James, 00:18:14.400 --> 00:18:20.160 - but I felt like that was what we thought we could do internally. Some of those projects were more 00:18:20.160 --> 00:18:26.160 - complex or larger, whatever it was. We weren't allowed to do them internally, but the ones that 00:18:26.160 --> 00:18:35.280 - we did, they were pretty busy with those all year. Just as a board member, I want to know if we get 00:18:35.280 --> 00:18:41.440 - to the point where we're making decisions by not growing, where we're increasing our deficit 00:18:41.440 --> 00:18:46.880 - in our infrastructure, where we really need to be more proactive. We're certainly in a deficit with 00:18:46.880 --> 00:18:53.840 - water main replacement. If you look at what we did for the Cruzan era, there wasn't a lot of money 00:18:53.840 --> 00:18:59.920 - allocated to water main replacement. The rates weren't there to allocate toward that, so we got 00:18:59.920 --> 00:19:05.200 - behind. Then we tried to catch up by increase, increase, increase, till we got from $500,000 to 00:19:05.200 --> 00:19:11.120 - $2.5 million, I think. Again, we're making progress, but it's getting so much more expensive. 00:19:11.120 --> 00:19:18.320 - Just a few years ago, what we thought we could do for $300,000, now $800,000. It ate into the 00:19:18.320 --> 00:19:27.760 - $2.5 million budget really quick. That would be great. We'll get more. We'll do our best, 00:19:27.760 --> 00:19:33.360 - but there is a point where staffing is limited to complete the goal. 00:19:33.360 --> 00:19:40.240 - Just to tag on to that, though, let's all remember this conversation when we're giving 00:19:40.240 --> 00:19:46.400 - positions to other departments, that they're helping them when our folks can't get the 00:19:46.400 --> 00:19:52.800 - jobs done with the staff they have. I'm just bringing that up as a comment. 00:19:52.800 --> 00:20:07.360 - I'm glad you mentioned phasing this with paving projects, because that's a really 00:20:08.000 --> 00:20:13.040 - efficient way to do things. So I assume you're working with Public Works to see their 00:20:13.040 --> 00:20:21.840 - paving plan for the year? Yes. And then we try to get in there before that? Yes. Okay. 00:20:21.840 --> 00:20:31.200 - They don't have that available a year prior, so you get it. I think we get it February, 00:20:31.200 --> 00:20:36.720 - let's say. But what they do, they do work with us really well, so we can say, "Hey, 00:20:36.720 --> 00:20:42.160 - we want to replace that," and then they'll delay, they'll put that on, they usually shift that to 00:20:42.160 --> 00:20:49.040 - later in the fall so that we can get to our work. Yeah, because it really frustrates citizens when 00:20:49.040 --> 00:20:58.480 - they see having to dig up something that just got paved. If we could see a five-year paving list, 00:20:58.480 --> 00:21:05.680 - oh, then we could really plan ahead. And maybe now with this great list, there's opportunity 00:21:05.680 --> 00:21:12.240 - to share this list with them too, at least like they know our priorities. Yeah, that's a good point. 00:21:12.240 --> 00:21:23.680 - Thank you. And if there is a bottleneck in terms of administering contracting, like someone 00:21:23.680 --> 00:21:24.400 - mentioned, 00:21:24.400 --> 00:21:31.920 - there's maybe 10 projects at Fritz Terrace, maybe that all gets bundled into one to have a better 00:21:32.480 --> 00:21:38.160 - economy of scale there in terms of the contracting and do one large project. I don't know how we 00:21:38.160 --> 00:21:43.280 - budget for that right now, but we can certainly plan for something like that going forward. I 00:21:43.280 --> 00:21:47.840 - don't know how the neighborhood would react either, but I mean, maybe they'd rather see it all done 00:21:47.840 --> 00:21:48.000 - at 00:21:48.000 --> 00:21:56.320 - once consecutively rather than a new project year after year piecemeal. Yeah, that's a good point. 00:21:56.320 --> 00:22:00.720 - A lot of it's planning and then the bidding. And so, yeah, sure. I think that that would 00:22:00.720 --> 00:22:09.440 - save a lot of time. Great discussion. It's been a great one, Phil, to you and your team. 00:22:09.440 --> 00:22:17.440 - Are there any other questions or comments for Phil? Do we have a motion for approval? I move 00:22:17.440 --> 00:22:24.480 - we approve the water main replacement prioritization list. Second. We have a motion and a second. 00:22:24.480 --> 00:22:24.720 - All in 00:22:24.720 --> 00:22:30.800 - favor, please say aye. Aye. All opposed, say nay. Request is approved. Thank you. 00:22:30.800 --> 00:22:37.280 - Item number eight, old business. Any old business from staff? 00:22:37.280 --> 00:22:44.240 - Any old business from the board? I did that backwards. It's okay. 00:22:47.760 --> 00:22:58.240 - No. New business. New business from the board. New business from staff. And subcommittee report. 00:22:58.240 --> 00:23:05.280 - Mr. White. Yeah, so property and planning subcommittee met just prior to this meeting, 00:23:05.280 --> 00:23:13.520 - and our mission was to really have an open discussion, hearing in for reports and information 00:23:13.520 --> 00:23:23.920 - from staff and related to the concept of our future space needs here at our current site, 00:23:23.920 --> 00:23:32.720 - and what might be on the horizon for the Winston Thomas site. Remember, this was a follow-up from 00:23:32.720 --> 00:23:40.000 - the mayor's presentation a month ago, expressing interest in arranging some, 00:23:43.040 --> 00:23:51.040 - well, putting together some proposals for building public works, Department of Public Works for 00:23:51.040 --> 00:23:58.400 - Civil City at our Winston Thomas site. So we brainstormed a little bit today to talk about 00:23:58.400 --> 00:24:10.560 - different scenarios, thinking about what both utilities needs in a 30, 40, 50-year time frame, 00:24:10.560 --> 00:24:20.320 - as well as what Department of Public Works needs. And I think as we kind of summed up the 00:24:20.320 --> 00:24:21.360 - discussion, 00:24:21.360 --> 00:24:27.440 - we had a list of things that Cat will take to the mayor's office to discuss with them. 00:24:27.440 --> 00:24:37.120 - But in general, the committee really, I think, consensus was that we want to work as closely 00:24:37.120 --> 00:24:42.160 - as we can with the mayor's office and with the Civil City side to see what their needs are 00:24:42.160 --> 00:24:49.200 - and really look at the big picture. Lots of different scenarios, as the mayor mentioned 00:24:49.200 --> 00:24:56.240 - at her presentation to us a month ago. This site that we're currently on may be 00:24:56.240 --> 00:25:06.080 - highest and best used for new housing development. So that would be a good reason for us to 00:25:06.080 --> 00:25:11.280 - end up in the Department of Public Works to vacate this entire site. We also talked about if 00:25:11.280 --> 00:25:18.800 - we moved the utilities department to Winston Thomas, this might allow the 00:25:18.800 --> 00:25:27.120 - Department of Public Works to use all of this site and just connect together. 00:25:27.120 --> 00:25:32.640 - Or if they moved to Winston Thomas, we could expand on this site. 00:25:33.600 --> 00:25:40.000 - So lots of good options and I think as I say the consensus was is that we're we certainly 00:25:40.000 --> 00:25:45.440 - haven't decided anything. We're wide open for making sure that we make the best use of both 00:25:45.440 --> 00:25:52.160 - our rate payers and taxpayers because on the Department of Public Works side it's it will 00:25:52.160 --> 00:25:59.120 - require the city council to to expend a significant amount of money as well. We want a big picture 00:25:59.120 --> 00:25:59.200 - to 00:25:59.200 --> 00:26:05.920 - see what man I'm kind of looking your way take that message back. We really feel like in big 00:26:05.920 --> 00:26:12.400 - picture we want to work together to make sure that the impact on citizens is the most efficient 00:26:12.400 --> 00:26:19.760 - and taking advantage of what we know both we have information that we know what we what we need 00:26:19.760 --> 00:26:19.920 - from 00:26:19.920 --> 00:26:27.120 - the studies we've done and our space needs and we need to make sure that we know what DPW needs 00:26:27.120 --> 00:26:34.640 - as well so that we can make best use in the big picture and think long term. So there's our report. 00:26:34.640 --> 00:26:42.640 - Has there been more conversation with the mayor or her staff about those options? I was 00:26:42.640 --> 00:26:46.480 - I was here at the board meeting where she initially laid that out uh deputy mayor now 00:26:46.480 --> 00:26:51.360 - has there been more conversation exploring those options? We have not but one of the things we 00:26:51.360 --> 00:26:57.280 - discussed with them was perhaps a joint meeting between a set of mentions that we might put a 00:26:57.280 --> 00:27:02.640 - meeting together between the board about the works and the usb to talk about some brainstorming as 00:27:02.640 --> 00:27:10.800 - well. And we did ask to get on her agenda but she was not available so we you know we couldn't for 00:27:10.800 --> 00:27:17.200 - scheduling wise so we opted as the board to at least let us get together get all of our questions 00:27:17.200 --> 00:27:23.760 - in line so but we've not had any further personal like discussion with her I don't think staff has 00:27:23.760 --> 00:27:31.520 - either. Matt you ought to be at such a meeting. Yeah and potentially other council members as well 00:27:31.520 --> 00:27:37.440 - I mean yeah to Kirk's point about the overall financial efficiency of you know across multiple 00:27:37.440 --> 00:27:42.080 - units in a sense or you know revenue basis like yes we should have the city council involved in 00:27:42.080 --> 00:27:42.240 - that. 00:27:44.960 --> 00:27:54.320 - Great discussion on subcommittee forward to follow up answers and see what comes from our 00:27:54.320 --> 00:27:55.040 - suggestions. 00:27:55.040 --> 00:28:02.000 - Anything else subcommittee wise? All right staff reports. 00:28:02.000 --> 00:28:09.440 - All right yeah I've got a couple items for us today. First we'd like to welcome Reston Souders 00:28:09.440 --> 00:28:16.480 - he'll be joining us in T&D as the utility specialist one. I also have some congratulations for 00:28:16.480 --> 00:28:21.840 - Joel Pontius the conservation energy resource manager. He earned his sustainability practitioner 00:28:21.840 --> 00:28:28.480 - credential and Christy Lindbergh our environmental and environmental programs. She was awarded the 00:28:28.480 --> 00:28:34.160 - lifetime achievement award by the Hoosier River Watch and IDEM for over 20 years of volunteering 00:28:34.160 --> 00:28:41.280 - with the Hoosier River Watch. That's my staff report. 00:28:41.280 --> 00:28:50.720 - Next is petitions and communications any petitions and communications from the public. 00:28:50.720 --> 00:28:55.440 - And then do we have a motion for adjournment? I move we adjourn. 00:29:25.440 --> 00:29:28.360 - (orchestral music) 00:29:28.360 --> 00:29:31.280 - (orchestral music) 00:29:31.280 --> 00:29:34.200 - (orchestral music) 00:29:34.200 --> 00:29:37.120 - (orchestral music) 00:29:37.120 --> 00:29:40.040 - (orchestral music) 00:29:40.040 --> 00:29:42.960 - (orchestral music) 00:29:42.960 --> 00:29:45.880 - (orchestral music) 00:29:45.880 --> 00:29:48.800 - (orchestral music) 00:29:48.800 --> 00:29:51.720 - (orchestral music) 00:29:51.720 --> 00:29:54.640 - (orchestral music) 00:29:54.640 --> 00:29:57.560 - (orchestral music) 00:29:57.560 --> 00:30:00.480 - (orchestral music)