WEBVTT 00:00:00.000 --> 00:00:05.200 - The time is now 5.01. I'd like to call today's utility service board meeting to order. 00:00:05.200 --> 00:00:10.240 - We'll start with our mission. The city of Bloomington utilities mission is to enhance the quality 00:00:10.240 --> 00:00:14.560 - of life in our community by providing safe, sustainable, and high quality drinking water, 00:00:14.560 --> 00:00:19.360 - wastewater, and stormwater services in a cost-effective manner promoting public health, 00:00:19.360 --> 00:00:24.880 - economic vitality, and environmental stewardship. If any board member has a personal or financial 00:00:24.880 --> 00:00:30.400 - conflict with any issues or individuals on the agenda, then please be sure to recuse yourself 00:00:30.400 --> 00:00:35.840 - during those portions of the meeting. We will begin today's meeting with 00:00:35.840 --> 00:00:40.800 - petitions and communications. Are there any petitions or communications from the public? 00:00:40.800 --> 00:00:49.920 - Moving along, we'll move to the approval of minutes of the previous meeting. 00:00:51.520 --> 00:00:55.600 - Are there any questions or comments on the minutes from the previous meeting? 00:00:55.600 --> 00:01:02.320 - I move we approve the minutes of the September 22nd meeting. 00:01:02.320 --> 00:01:07.520 - All in favor, please say aye. Aye. All opposed, say nay. 00:01:07.520 --> 00:01:15.920 - Minutes are approved. Next, we have the approval of claims. We'll start with the standard invoices 00:01:15.920 --> 00:01:21.160 - for a total amount of six hundred ninety eight thousand two hundred and forty five dollars and 00:01:21.160 --> 00:01:21.360 - fifty 00:01:21.360 --> 00:01:25.120 - nine cents. Are there any questions or comments on the standard invoices? 00:01:25.120 --> 00:01:34.880 - Yeah, I was looking at Jeff. I'm sure he would have one. I want to see if you got the same one. 00:01:34.880 --> 00:01:41.040 - Okay, so we're playing that game, huh? Okay, so I have a question about on page three, 00:01:41.680 --> 00:01:50.560 - the vehicle maintenance. No, darn it. Okay, and I know that that is our set rate as per the MOU, 00:01:50.560 --> 00:02:02.080 - correct? I do, I pulled out some of my notes here and I looked at a request that we had made. The 00:02:02.080 --> 00:02:06.790 - board had, well, actually I'll pull this up under old business. I'll pull this up under old 00:02:06.790 --> 00:02:07.200 - business. 00:02:08.240 --> 00:02:15.120 - So no, no questions on that. And then I just have one other set of questions on page eight. 00:02:15.120 --> 00:02:19.680 - And I think, I think I know the answer to this, but I want to make sure. 00:02:19.680 --> 00:02:24.400 - It says type our class two short sleeve t-shirts. We're not paying 00:02:24.400 --> 00:02:36.320 - like, it's for Patricia Mary West safety threads. Are those like class two shirt? It's not that we're 00:02:36.320 --> 00:02:44.880 - getting two short sleeve shirts for $800, right? I hope not either. Is it just that that's 00:02:44.880 --> 00:02:49.440 - the classification? Like it says type our class two. 00:02:49.440 --> 00:03:01.040 - Yes, it's a classification. Okay. It's not just two t-shirts. Okay. All right. Fantastic. 00:03:01.040 --> 00:03:08.080 - Those were my two questions. Just one question on page six, and that's under the 00:03:08.080 --> 00:03:17.120 - second and third John Deere financial. It's the same claim. And for some reason, 00:03:17.120 --> 00:03:22.000 - we split this one up between water and do the 60/40, but it's on two different lines, 00:03:22.000 --> 00:03:26.080 - which is pretty atypical. And I was wondering why we did that in this case. 00:03:26.080 --> 00:03:43.040 - It looks all correct. So I was just wondering why we did it that way in this case. 00:03:43.040 --> 00:03:53.920 - Any other questions or comments on the standard invoice? 00:03:53.920 --> 00:04:04.480 - All in favor, please say aye. Aye. All opposed say nay. 00:04:04.480 --> 00:04:10.640 - Standard invoices are approved. Next we have utility bills for a total amount of $17,559.81. 00:04:10.640 --> 00:04:17.920 - Are there any questions or comments on the utility claims? 00:04:23.360 --> 00:04:30.640 - Utility bills for October 2nd pay date. Second. All in favor, please say aye. 00:04:30.640 --> 00:04:32.800 - Aye. All opposed say nay. 00:04:32.800 --> 00:04:39.920 - Utility bills are approved. Next we have wire transfers for a total amount of $633,392.71. 00:04:39.920 --> 00:04:46.400 - Are there any questions or comments on the wire transfers? 00:04:51.280 --> 00:04:53.840 - We approve wire transfers for the month of October. 00:04:53.840 --> 00:04:58.960 - All in favor, please say aye. Aye. All opposed say nay. 00:04:58.960 --> 00:05:05.520 - Wire transfers are approved. Lastly, we... The real key ones were for 00:05:05.520 --> 00:05:08.160 - toolboxes for the shop. So that's why they were spread out. 00:05:08.160 --> 00:05:13.040 - What's that? They were for toolboxes for the shop. That's why it was split out. 00:05:16.080 --> 00:05:21.840 - Okay. Yeah, it looked like it was for a truck and it was split like they weren't all on the 00:05:21.840 --> 00:05:27.760 - same line. Usually we'd have water, wastewater, stormwater, and I was just... I just didn't 00:05:27.760 --> 00:05:32.160 - understand why they got on two different lines. That's all. The amount looks correct. 00:05:32.160 --> 00:05:36.720 - Okay. We just processed it to two different areas. Like there's probably one toolbox and 00:05:36.720 --> 00:05:44.240 - another toolbox. Great. Well, I mean, it's the same invoice number. It's a 60/40 split, 00:05:44.240 --> 00:05:49.520 - so that all makes sense, right? But it was just that it was on two different lines. That's all. 00:05:49.520 --> 00:05:56.720 - It shouldn't be a big deal, but I was just a different way that we regularly do things. 00:05:56.720 --> 00:05:59.360 - I'm just not sure why that happened that way. Okay. 00:05:59.360 --> 00:06:11.360 - Okay. Next, we have customer refunds for a total amount of $545.76. Are there any questions or 00:06:11.360 --> 00:06:18.960 - comments on the customer refunds? I move we approve customer refunds for October 10th. 00:06:18.960 --> 00:06:27.310 - All in favor, please say aye. Aye. All opposed say nay. Customer refunds are approved. Thank you 00:06:27.310 --> 00:06:27.520 - all. 00:06:27.520 --> 00:06:35.840 - Item number five on our agenda is approval of consent agenda. Catherine Zager. Good evening, 00:06:35.840 --> 00:06:40.000 - I'm Catherine Zager, utilities director. I'm presenting tonight's consent agenda, 00:06:40.000 --> 00:06:47.120 - totaling $0.00 and 0 cents for non-chemical contracts. Our contract is with Water Solutions 00:06:47.120 --> 00:06:53.920 - Unlimited Inc. for $9.50 per gallon for the 2025 supply of copper sulfate at Monroe Water 00:06:53.920 --> 00:07:00.480 - Treatment Plant. Is there any member who wishes to consider one or more of these items individually? 00:07:00.480 --> 00:07:07.360 - Hearing none, if there's no opposition, these items will be approved as recommended by staff. 00:07:08.240 --> 00:07:12.480 - Hearing no opposition, the consent agenda is approved. 00:07:12.480 --> 00:07:18.880 - Thank you. Item six is request approval of First Amendment to Service Agreement 00:07:18.880 --> 00:07:24.640 - with McAllister Machinery Company, Incorporated. Kelsey Thedonia. 00:07:24.640 --> 00:07:43.760 - Good evening board members. Kelsey Thedonia, Environmental Division. This is an amendment 00:07:43.760 --> 00:07:49.120 - to an existing contract we have and it is just to correct a small scrivener's error in the way 00:07:49.120 --> 00:07:57.440 - the contract was first written. It is meant to renew for two extra years after year one. We are 00:07:57.440 --> 00:08:03.680 - currently in year two and it is just to clarify the amounts that year two and three are not the 00:08:03.680 --> 00:08:09.520 - same as year one and that is due to the fact that the work in the contract, the inspection and 00:08:09.520 --> 00:08:13.280 - maintenance on these generators varies from year to year as outlined in the scope. 00:08:14.320 --> 00:08:18.720 - So if you have any questions, please let me know. Any questions for Kelsey? 00:08:18.720 --> 00:08:24.560 - Hearing none, do we have a motion for approval? Yeah, I move we approve the 00:08:24.560 --> 00:08:28.880 - service agreement amendment from with Macalester machinery. 00:08:28.880 --> 00:08:36.400 - Second. All in favor please say aye. Aye. All opposed say nay. Motion is approved. Thank you. 00:08:36.400 --> 00:08:43.520 - Next we have request approval of first amendment to service agreement with Potomac Electrical 00:08:43.520 --> 00:08:53.200 - Services LLC Hector Ortiz. Hello, good evening. I'm Hector Ortiz, Assistant Director of Operation 00:08:53.200 --> 00:09:01.920 - and this is to amend the contract extending the expiration of the contract for three years instead 00:09:01.920 --> 00:09:08.880 - of three months like it was. So any questions? Any questions for Hector? 00:09:08.880 --> 00:09:19.600 - Second. I move we approve the first amendment to the service agreement Potomac Electrical. 00:09:19.600 --> 00:09:27.200 - Second. All in favor please say aye. Aye. All opposed say nay. Request is approved. Thank you. 00:09:27.200 --> 00:09:35.280 - Next we have request approval of resolution 2025-20 for the salaries of 00:09:36.080 --> 00:09:41.600 - appointed officers, non-union, and ask me employees for the City of Bloomington Utilities 00:09:41.600 --> 00:09:50.080 - Department for 2026. Katherine Zager. Hello. I would like to request the review and approval 00:09:50.080 --> 00:09:59.120 - of the 2025-20 resolution for the salaries of appointed officers, non-union, ask me employees 00:09:59.120 --> 00:10:05.520 - for the City of Bloomington Utilities for 2026. This is to recommend to the council 00:10:06.240 --> 00:10:13.760 - the changes we have proposed in our salary ordinance. In the packet there's an attached memo 00:10:13.760 --> 00:10:20.880 - describing those changes. Additionally we have a slide that summarizes it. I think the next one. 00:10:20.880 --> 00:10:31.040 - There it is. So I just thought this would be an easier way to look at it. You're welcome. 00:10:34.480 --> 00:10:39.760 - So we are not proposing any new positions. However we are proposing 00:10:39.760 --> 00:10:46.960 - quite a few changes to current positions. This is kind of added up after a couple of years 00:10:46.960 --> 00:10:54.640 - as the new administration and new HR department had made adjustments using the crow salary study. 00:10:54.640 --> 00:11:00.480 - We wanted to wait until after that had been implemented to propose our changes. So this is 00:11:01.760 --> 00:11:13.600 - has I suppose piled up after a couple years. So we will be changing a total of I believe 10 00:11:13.600 --> 00:11:14.560 - positions 00:11:14.560 --> 00:11:20.080 - for a total of nine requests to the 00:11:20.080 --> 00:11:30.480 - to to council and we would like for your review and recommendation of these changes. 00:11:30.480 --> 00:11:36.240 - Happy to take any questions. I could review these with you if you'd like. Yeah. 00:11:36.240 --> 00:11:46.480 - Yeah so Catherine are these these are reclassifications right? 00:11:46.480 --> 00:11:57.600 - Yes. So did Crow recommend those these specific did they review our job descriptions and say yes 00:11:58.480 --> 00:12:05.200 - these positions have increased in complexity and responsibility or do we do when where was 00:12:05.200 --> 00:12:11.120 - the review done? So this review was some of the reviews for these were done during that time and 00:12:11.120 --> 00:12:19.200 - some were done afterwards using the same rubric essentially. So some of the changes for example 00:12:19.200 --> 00:12:26.560 - the top one the administrative assistant to the director is being proposed to be an office manager 00:12:27.120 --> 00:12:31.280 - and it's because the existing job description didn't fully 00:12:31.280 --> 00:12:39.680 - reflect all of the duties and responsibilities of the administrative assistant to the director. 00:12:39.680 --> 00:12:46.480 - Once we added what the actual job was it was reclassified to an office manager. So that's 00:12:46.480 --> 00:12:51.680 - an example of one of the changes it was enough of a reclassification to justify a change in grade. 00:12:53.600 --> 00:12:58.880 - For some of them they're organizational changes for example the lead communications operator is an 00:12:58.880 --> 00:13:05.120 - it is a new position but it's really a reworking of one of our communications operator positions 00:13:05.120 --> 00:13:11.600 - to have additional duties such as dealing with some of these 811 requests that are new and kind 00:13:11.600 --> 00:13:19.440 - of burdensome. They're also going to be helping with the now that we've reopened the walk for 00:13:19.440 --> 00:13:25.920 - walk-ins they'll be helping as the receptionist for that so that will be kind of their lead 00:13:25.920 --> 00:13:31.600 - communications operator. So it's a combination of either reclassifying after we looked at the job 00:13:31.600 --> 00:13:40.400 - and the job duties and or organizational changes. For example the administrative assistant at the 00:13:40.400 --> 00:13:46.960 - bottom that's a reclassific that is a change to organizational it to reflect our organizational 00:13:46.960 --> 00:13:54.080 - changes. Previously the admin assistant in this role served one plant and now with they'll be 00:13:54.080 --> 00:13:58.320 - moving from a four to a five because they will be serving all of operations. 00:13:58.320 --> 00:14:11.440 - So some of them were reviewed by Crowe and the others were done by City HR? 00:14:11.440 --> 00:14:16.160 - Yes so all of the positions at one point were reviewed by Crowe but that was a while ago 00:14:16.160 --> 00:14:23.520 - and these change like organized organizations change over time right and so when Crowe reviewed 00:14:23.520 --> 00:14:29.680 - those initially those were they were reviewing the old job descriptions these new ones have been 00:14:29.680 --> 00:14:35.020 - reviewed through HR and through their consultant so they have a consultant who looks at 00:14:35.020 --> 00:14:35.840 - classification 00:14:35.840 --> 00:14:44.960 - and benefits as well. Okay well you know I in my past experience in city and county government I've 00:14:44.960 --> 00:14:52.880 - noticed sometimes people use this system to provide raises although jobs haven't changed. 00:14:52.880 --> 00:14:57.440 - It was a problem at the county yeah because they had such a difficult time ever getting increases 00:14:57.440 --> 00:15:04.560 - for their hourly people. The SOP was well let's change the classification but that turns the whole 00:15:04.560 --> 00:15:10.240 - HR system upside down because then you really don't have a classification system so I just 00:15:10.240 --> 00:15:18.080 - wanted to make sure that we're doing this with some external review and that we're that the jobs 00:15:18.080 --> 00:15:25.520 - are truly getting additional responsibility or complexity that would earn the additional pay. 00:15:25.520 --> 00:15:36.160 - Absolutely and for all of these there is either a change in duties coming or there was a change 00:15:36.160 --> 00:15:42.480 - in duties in the existing position that needed to be accounted for. For example I think a really 00:15:42.480 --> 00:15:42.720 - good 00:15:42.720 --> 00:15:50.720 - example is our change so we have an engineering through utilities technicians and we are proposing 00:15:50.720 --> 00:15:57.280 - to change that to two utilities technicians and then one plan central coordinator and so how that 00:15:57.280 --> 00:16:02.720 - had happened is that over years one of the utilities technicians was taking on additional 00:16:02.720 --> 00:16:10.560 - responsibility for our plan review as that grew and so as they took on more of that responsibility 00:16:10.560 --> 00:16:16.640 - and more of those duties that position drifted away from a utilities technician position 00:16:16.640 --> 00:16:19.600 - which is why it made sense to change it. 00:16:19.600 --> 00:16:27.440 - Well thanks you know as we're looking for a rate increase it's incumbent on us to make sure we're 00:16:27.440 --> 00:16:35.200 - using every dollar the right way yes and and one thing to point out and so there was a mid-year 00:16:35.200 --> 00:16:42.960 - change last this year there was a mid-year change this year and in that mid-year change we removed 00:16:42.960 --> 00:16:48.800 - two positions that we were not planning on filling that we didn't have used for one of those was 00:16:48.800 --> 00:16:48.960 - the 00:16:48.960 --> 00:16:54.480 - canine unit we decided to move away from the canine unit and so we are the changes that we're 00:16:54.480 --> 00:16:57.840 - proposing here we've balanced with ones that we've removed as well. 00:16:57.840 --> 00:17:08.320 - Thank you any other questions for Pat yeah yeah a few questions um first can you just remind me 00:17:08.320 --> 00:17:15.760 - does does utilities go through the same process so that there's like a workforce committee right 00:17:15.760 --> 00:17:22.160 - they renamed it the workforce evaluation evaluation and realignment committee I think work work WRC 00:17:22.960 --> 00:17:29.040 - and so I know most departments in the city have gone like routed through that committee process 00:17:29.040 --> 00:17:33.680 - that has also leveraged external consultants as you noted and kind of sought to implement broadly 00:17:33.680 --> 00:17:39.520 - the framework of recommendations from the crow study uh is that process identical for city 00:17:39.520 --> 00:17:43.920 - bloomington utilities or is it distinct in some way given kind of I don't know some of the unique 00:17:43.920 --> 00:17:50.160 - aspects of of utilities the process is identical however I would say the only difference is that we 00:17:50.160 --> 00:17:55.760 - don't share the same budget constraints as um the general fund I mean we share budget constraints 00:17:55.760 --> 00:17:55.920 - but 00:17:55.920 --> 00:18:01.920 - we are not the same budget yep perfect and my recollection is that so we already did a whole 00:18:01.920 --> 00:18:09.760 - round of um raises that through last year's budget basically uh and then also implemented earlier 00:18:09.760 --> 00:18:16.720 - this year or at least authorized I think we actually funded too um implementation of a step 00:18:16.720 --> 00:18:23.280 - process five steps within each grade to have uh different levels recognizing at this point I think 00:18:23.280 --> 00:18:31.360 - just longevity of of service whether that is from a prior role or in the existing role um and so is 00:18:31.360 --> 00:18:35.280 - where we are now these proposed changes like I guess I'm trying to make sure I'm understanding 00:18:35.280 --> 00:18:40.000 - where we are in the process so like I think the first round of reclassifications was based on 00:18:40.000 --> 00:18:48.800 - existing job descriptions analyzed under a new framework and a new grade range then we did the 00:18:48.800 --> 00:18:55.440 - step analysis and implementation of uh steps for each role and now there's an opportunity for your 00:18:55.440 --> 00:19:00.880 - department and others to um also change job descriptions where that was appropriate or 00:19:00.880 --> 00:19:06.000 - make the case for it which in some cases leads to reclassification correct is that that's all right 00:19:06.000 --> 00:19:10.720 - okay that's a excellent assessment wonderful how it went down appreciate it 00:19:10.720 --> 00:19:20.320 - I have a couple questions um thank you for all that information um so were there any um other 00:19:20.320 --> 00:19:27.120 - positions under review that are not under consideration for reclassification um so I 00:19:27.120 --> 00:19:33.760 - guess like was there anyone that requested you consider that they were not classified 00:19:33.760 --> 00:19:38.000 - high enough in their position that you reviewed that you've not proposed as a change 00:19:38.000 --> 00:19:45.280 - just in general or did people feel like when besides these positions when they were classified 00:19:45.280 --> 00:19:54.960 - did they feel like that was the appropriate level so um I'll answer this in two parts so um one 00:19:54.960 --> 00:19:55.200 - thing 00:19:56.160 --> 00:20:05.920 - as um council member Flaherty was describing the um process one thing that we have to be careful 00:20:05.920 --> 00:20:13.760 - to avoid is um utilizing this work process and I think you know um Kirk you also alluded to this 00:20:13.760 --> 00:20:19.280 - as well is that we don't want to use the work process as a we're not satisfied with the results 00:20:19.280 --> 00:20:25.200 - of crow um so we're going to try to use this to change it what this truly is meant to be is the 00:20:25.200 --> 00:20:32.160 - job has changed right the job description is inaccurate um and those are those are the types 00:20:32.160 --> 00:20:37.680 - of reasons why we would submit something to work with that said this is not the total of all the 00:20:37.680 --> 00:20:45.200 - requests that were made um so the the way the process works at utilities is that um and the 00:20:45.200 --> 00:20:50.720 - way that we run this so that we can get input from every division is that each division has a memo 00:20:51.280 --> 00:20:58.960 - and then we take those and then try to make one for the utility and then try to really you know 00:20:58.960 --> 00:21:06.800 - at each time prioritize what we can budget for um and so this is not a this is not the end of the 00:21:06.800 --> 00:21:11.840 - list if that's your question thank you yes 00:21:14.880 --> 00:21:21.280 - what are the sum total of the fiscal impacts i see them listed individually in many places 00:21:21.280 --> 00:21:30.480 - but i didn't see a total anywhere easily yes um i don't i don't have the sum total of the fiscal 00:21:30.480 --> 00:21:38.000 - impacts however um i will say that when this was initially done uh the full memo included the 00:21:38.000 --> 00:21:45.200 - positions that we eliminated at the mid-year and including the positions that we eliminated at mid-year 00:21:45.200 --> 00:21:48.320 - the total fiscal impact was less than nine thousand dollars 00:21:48.320 --> 00:21:57.520 - um the the positive or the the additional impact minus the the removal the two positions got you 00:21:57.520 --> 00:22:09.210 - okay thank you yes any other questions or comments for cat so to confirm if this is approved 00:22:09.210 --> 00:22:09.600 - tonight 00:22:09.600 --> 00:22:16.080 - and then is approved by the city council then this would be implemented in january or immediately 00:22:16.080 --> 00:22:24.240 - january 1 okay thank you there's also another slide if you want to go to the next slide as well 00:22:24.240 --> 00:22:38.320 - there's two there's the rest some of these positions are changing from part-time to full-time as 00:22:38.320 --> 00:22:38.640 - well as 00:22:38.640 --> 00:22:59.440 - some of the changes okay i move approval of uh resolution 2025-20 for salaries of appointed 00:22:59.440 --> 00:23:08.720 - officers and employees all in favor please say aye aye all opposed say nay request is approved 00:23:08.720 --> 00:23:18.640 - item nine is request approval of emergency contract with set environmental incorporated isabel 00:23:19.520 --> 00:23:30.480 - curos hello isabel curos hasmat coordinator i'm here to present emergency contract with 00:23:30.480 --> 00:23:37.840 - set environmental for the total of five thousand four hundred and two dollars with seven cents 00:23:37.840 --> 00:23:48.080 - this was for emergency response at the monroe plant any questions yes what happened yeah we had a 00:23:48.080 --> 00:23:48.480 - small 00:23:48.480 --> 00:23:58.160 - two-gallon spill of copper sulfate at the plant it was a very rare event in which it it wasn't 00:23:58.160 --> 00:24:05.280 - contained and it was close to the lake so because of that we decided it was better to call for 00:24:05.280 --> 00:24:16.720 - emergency response as that's something that would be preferred by item so we we use copper sulfate 00:24:16.720 --> 00:24:24.160 - at the intake tower that's where it is yes okay come yeah the one that sits in the water in the 00:24:24.160 --> 00:24:32.560 - lake no no no no that that's the tower close to the tower there is intake tower on the memo 00:24:32.560 --> 00:24:38.080 - that's why i asked yeah i can see how that can be confusing it is not sitting on top of the tower 00:24:38.080 --> 00:24:46.080 - there is a small chemical building where copper sulfate and sodium permanganate is stored and it 00:24:46.080 --> 00:24:53.520 - gets injected close to the it's it's it's close at the intake tower okay we have like a small 00:24:53.520 --> 00:24:59.760 - little chemical storage there okay just for those two chemicals okay 00:24:59.760 --> 00:25:10.320 - two questions number one um like with our i know we're doing the safety of like the water and the 00:25:10.320 --> 00:25:16.400 - land but what about with our personnel that were exposed is there anything that you know any 00:25:16.400 --> 00:25:21.760 - procedures or precautions that they have taken or what how does that work for this well it's 00:25:21.760 --> 00:25:28.400 - different for each spill right uh for this one um nobody was exposed and there was no risk for 00:25:28.400 --> 00:25:37.360 - exposure or for um or for it to be flagged as a public health concern um but because the proximity 00:25:37.360 --> 00:25:43.860 - to the lake we wanted to call emergency response as um because of the importance of the lake of 00:25:43.860 --> 00:25:44.400 - course 00:25:44.400 --> 00:25:53.360 - and also because um we have to report spills that are uncontained so there's follow-up with item 00:25:53.360 --> 00:25:59.680 - on the spills and it's it's a lot easier to do the follow-up when they know the cleaning 00:25:59.680 --> 00:26:07.040 - it's done by third party thank you my other question is um so i know this is a rare occurrence 00:26:07.520 --> 00:26:14.640 - but what can we do is there anything that we could do to prevent this from happening again 00:26:14.640 --> 00:26:26.800 - yeah absolutely um every time there is uh an incidental spill uh we do you know after the 00:26:26.800 --> 00:26:34.000 - response we do an analysis of what happened and we do a root cause analysis and we implement um 00:26:34.640 --> 00:26:40.800 - identify opportunities to prevent this from happening again how far are we in that analysis 00:26:40.800 --> 00:26:47.200 - uh it was already done it's done uh pretty soon after the incident so it's fresh on everyone's 00:26:47.200 --> 00:26:54.240 - minds and uh what happened from this one is that there was there were some repairs that were being 00:26:54.240 --> 00:27:01.280 - done and that led to some rain water to go into a main hole that was dry before and you know with 00:27:01.280 --> 00:27:06.960 - the repair some of the chemical started to leak from evolve that we didn't know it was completely 00:27:06.960 --> 00:27:17.200 - sealed so now it is completely sealed thank you it sounds like our hazards come from doing repairs 00:27:17.200 --> 00:27:24.160 - at the water treatment plant that really justify the need for the water rate case to be able to 00:27:24.160 --> 00:27:32.320 - make these repairs on the larger scale so that we're not constantly repairing we're just getting it 00:27:32.320 --> 00:27:43.520 - updated fully okay thank you thank you you mentioned the oh yes proximity to the lake and 00:27:43.520 --> 00:27:51.760 - that was a concern i kind of i didn't realize we had a lot of chemicals near the intake tower 00:27:53.040 --> 00:28:01.320 - we have good containment procedures in place the tanks are stored in the building that has the 00:28:01.320 --> 00:28:02.240 - tanks 00:28:02.240 --> 00:28:11.680 - they have 110 capacity for containment so if they were to spill they would all have to be contained 00:28:11.680 --> 00:28:22.400 - there after that if it's a big spill or if it risks the safety of the workers then we call 00:28:22.400 --> 00:28:27.680 - emergency response they're very quick to come to site for this particular one when we call them 00:28:27.680 --> 00:28:27.840 - they 00:28:27.840 --> 00:28:35.200 - were there to clean it up in less than two hours so they're very very quick so we do have spill 00:28:35.200 --> 00:28:44.400 - procedures spill response for incidental when i say incidental i mean spills that are not posing 00:28:44.400 --> 00:28:53.920 - a threat to the to our workers um and they're manageable which it's from the spills that we've 00:28:53.920 --> 00:29:04.480 - had is the the majority not that we have one every week um but uh yes we do have um procedures in 00:29:04.480 --> 00:29:15.600 - place physical containment the building is engineered to provide for containment yes okay thank you 00:29:15.600 --> 00:29:22.800 - cover sulfate i'm not familiar with it is it is it uh have toxicity or is it caustic or what's the 00:29:22.800 --> 00:29:30.480 - what's the danger it's uh it's acidic so it's corrosive um that would be the immediate one and 00:29:30.480 --> 00:29:37.760 - then um for spills we have to take there are thresholds that we need to take care of whenever 00:29:37.760 --> 00:29:44.160 - it depends on each um chemical that we need to take care of and that would be a reporting issue 00:29:44.160 --> 00:29:50.080 - to item or to the appropriate channel this was a very small one it was a two gallon one 00:29:50.080 --> 00:29:51.680 - approximately 00:29:57.200 --> 00:30:06.000 - any other questions for it's about oh yes and hi chris wheeler city legal this contract is just 00:30:06.000 --> 00:30:12.000 - is very recent it's being routed right now for approval so your motion i would like it to be 00:30:12.000 --> 00:30:16.720 - pending controllers approval thank you thank you 00:30:16.720 --> 00:30:20.160 - i can do that 00:30:22.640 --> 00:30:27.840 - all right i move approval of the emergency contract with sct environmental 00:30:27.840 --> 00:30:35.760 - pending city controller approval all in favor please say aye aye all opposed say nay 00:30:35.760 --> 00:30:38.400 - request is approved thank you thank you 00:30:38.400 --> 00:30:47.920 - next old business i think we have old business from the board yes so now i'll bring up my question 00:30:50.240 --> 00:30:53.920 - earlier this year when we were talking about the mou and the charges to fleet 00:30:53.920 --> 00:31:04.640 - we had a discussion you guys did some drilling into the data and i believe where we had left it 00:31:04.640 --> 00:31:12.880 - at the march 25th meeting that there was 120 000 that we had to do out 00:31:13.920 --> 00:31:22.000 - repair work that we had to do outside of fleet and we were going to you guys were going to 00:31:22.000 --> 00:31:28.560 - get us some further information on this just in terms of when we are ready for when it's time for 00:31:28.560 --> 00:31:37.520 - the mou that we were going to know what expenses we were paying out to them what are the charges 00:31:37.520 --> 00:31:42.560 - that we're having to do outside what would those charges be that if we didn't have fleet do it 00:31:42.560 --> 00:31:50.480 - it and we just did it on our own what would we save and then i didn't so we originally talked 00:31:50.480 --> 00:31:57.600 - about this in mart or excuse me february we were given a report on it in may and then i asked again 00:31:57.600 --> 00:32:04.000 - in april is where the status was so now we're at october and i to my knowledge i went through the 00:32:04.000 --> 00:32:11.200 - notes i didn't see that we've had any report on this i'm bringing this up because we just made 00:32:11.200 --> 00:32:16.560 - another payment we're also going to be in negotiations with for the mou and i would like 00:32:16.560 --> 00:32:26.000 - us to be prepared on these fleet charges that we seem to just constantly every year hammer on i 00:32:26.000 --> 00:32:33.120 - really would like us to have our ducks in line as to what value what we are getting service there 00:32:33.120 --> 00:32:40.880 - what would be a better benefit to go elsewhere um not only for pricing but also for timing of 00:32:40.880 --> 00:32:49.760 - when we we fully fully fully understand and appreciate the need to service you know the 00:32:49.760 --> 00:32:54.240 - police cars and other things that are there for public safety but we are also here for public 00:32:54.240 --> 00:33:02.480 - safety and so if we cannot if if we're second or third tier and we're still and we're paying a 00:33:02.480 --> 00:33:10.240 - first tier rate i would like to know i would like us to really have this in place before we get to 00:33:10.240 --> 00:33:15.040 - that mo you point so it's just kind of my friendly reminder that i'm keeping track of my board 00:33:15.040 --> 00:33:15.440 - follow 00:33:15.440 --> 00:33:26.160 - up and we're now we're now in october so that that's my old business so thank you yeah i can 00:33:26.160 --> 00:33:32.560 - give you an update on that we are really close to finalizing that summary so we've been working 00:33:32.560 --> 00:33:32.720 - with 00:33:32.720 --> 00:33:38.080 - the external vendors if you will and we're getting real close to finalizing that okay yep that's 00:33:38.080 --> 00:33:44.720 - fantastic and i'm glad it's i'm just glad it hasn't been lost oh it's not been lost and it's just i 00:33:44.720 --> 00:33:44.960 - do 00:33:44.960 --> 00:33:50.480 - hope that we see some potential changes in that so thank you it's just been harder to collect the 00:33:50.480 --> 00:33:53.760 - data than we thought that's all so pardon it's just been harder to collect the data than we thought 00:33:53.760 --> 00:33:59.360 - it was going to be so oh i get it yeah i just want us to be ready and if we can't pull those 00:33:59.360 --> 00:34:05.120 - numbers together and now almost it'll be a year from you know like we we've got to spend a little 00:34:05.120 --> 00:34:11.680 - time making sure we are getting that ready we're getting ready fantastic thank you any other old 00:34:11.680 --> 00:34:20.720 - business from the board old business from staff no new business any new business from the board 00:34:22.720 --> 00:34:28.640 - new business from staff nope we didn't have a subcommittee report 00:34:28.640 --> 00:34:36.880 - to report so uh staff reports all right um got a couple things uh first we'd like to welcome 00:34:36.880 --> 00:34:44.480 - rachel gray who has just joined us uh rachel gray is the new administrative assistant to the 00:34:44.480 --> 00:34:45.360 - director 00:34:45.360 --> 00:34:53.120 - placing frank um and then i also wanted you to mark your calendars for thursday december 11th 00:34:53.120 --> 00:34:58.880 - from 11 a.m to 1 p.m uh we will be doing our cbu holiday luncheon 00:34:58.880 --> 00:35:11.600 - december 11th from 11 a.m to 1 p.m thank you and that'll be here yes that'll be here 00:35:14.480 --> 00:35:15.520 - bring your appetite 00:35:15.520 --> 00:35:22.160 - yeah it's not one to miss never been an issue with me 00:35:22.160 --> 00:35:34.320 - all right that's all i've got awesome uh lastly petitions and communications any petitions and 00:35:34.320 --> 00:35:45.600 - communications from the public hearing none do we have a motion to adjourn meeting is adjourned 00:36:15.600 --> 00:36:19.100 - (upbeat orchestral music) 00:36:19.100 --> 00:36:22.600 - ("Pomp and Circumstance") 00:36:22.600 --> 00:36:26.100 - ("Pomp and Circumstance") 00:36:26.100 --> 00:36:29.600 - ("Pomp and Circumstance") 00:36:29.600 --> 00:36:33.100 - ("Pomp and Circumstance") 00:36:33.100 --> 00:36:36.600 - ("Pomp and Circumstance") 00:36:36.600 --> 00:36:40.100 - ("Pomp and Circumstance") 00:36:40.100 --> 00:36:43.600 - ("Pomp and Circumstance") 00:36:43.600 --> 00:36:47.100 - ("Pomp and Circumstance")