- Okay, let's call the meeting of February 9th of the Utilities Service Board to order. We'll start out
- with petitions and communications. Is there anyone in the public that would like to make any presentations
- or questions? Hearing none.
- We'll move to approval of the minutes of the meeting of January 29th. If everyone had a chance to review
- the minutes, I'll accept a motion for approval. I move that we approve the meetings of the January 29th
- meeting. Second. Moved and seconded. Any other discussion? OK. We'll need to take a roll call vote.
- Rachel, if you could call the roll, please. Jim Sherman. Yeah. Kirk White. Yes. Megan Parmenter. Yes.
- Amanda Burnham. Yes. Wally Stewart. Yes. Seth Dipper. Yes. Good.
- You then must vote so the minutes of January 29th are approved. Next is the approval of claims. We have
- payable invoices dated December 31st. Any questions about those invoices, the payables? I'll entertain
- a motion to approve. I move that we approve the payable invoices.
- Okay, moved and second. Any further discussion? Okay, Rachel, call the roll. Yes. Okay. Parmenter? Yes.
- Stewart? Yes. Burnham? Yes. Sherman? Yes. Debro? Yes. Okay, that's been approved unanimously. The payable
- invoice is December 31st.
- Next is standard invoices. We have several pages of those. Any questions about the standard invoices?
- I have a question on page two. First, Internet Public Finance Corps for the commercial loan. I know
- we have bonds and things. I just never have noticed this one before, which would be a loan, not a bond.
- So could you just tell me more, please?
- This is just a standard bond payment, and the bond is a stormwater and a water bond combined. So what's
- our, I mean, I have not noticed this, maybe is this a different company? Or maybe I'm just not observant?
- This bond's been out there for quite a while. Okay. Thank you. Yeah, I had that question as well.
- Thank you, Megan.
- Any other questions on standard invoices? Senator will accept a motion to approve. Sorry, Kirk. I didn't
- get any fast enough. I did have one question. Yeah, go ahead. And I don't know if it is just an issue
- with the PDF or not, but it looks like on, I got to see here, page two, three, four, it should be quality supply.
- It might just be a PDF issue. It says oolity. OK. On the spreadsheet, it says quality, though. OK. Yeah.
- Yeah. I guess sometimes PDFs do funny things. But anyway, that was my only correction. OK.
- Anything else? Oh, I think. We have one more. Molly, did you have one? I was just thinking of it. Oh.
- She was, sorry. I move that we approve the standard invoice.
- Second. It's been moved and seconded to approve standard invoices for February 13th. Any other discussion?
- OK, Rachel, call the roll. Stewart? Yes. Parmenter? Yes. Debro? Yes. White? Yes. Burnham? Yes. Sherman?
- Yes. OK, unanimously approved.
- standard invoices. Next are utility bills for February in the amount of $92,791.21. Any discussion or
- questions about the utility bills? Okay, I'll accept the motion to approve. I move to approve the utility
- claims list. Second. Moved and seconded. Rachel, please call the roll.
- Carpenter? Yes. Debro? Yes. Burnham? Yes. White? Yes. Stewart? Yes. Sherman? Okay, utility bills are
- unanimously approved for February 5th. Next are wire transfers in the amount of $674,749.89. Any questions
- on the wire transfer?
- accept the motion to approve. I move that we approve the wire transfers. Second. The motion is seconded.
- Rachel, call the roll. White. Yes. Sherman. Yes. Burnham. Yes. Debro. Yes. Parmenter. Yes. Stewart.
- Yes. OK, wire transfers have been unanimously approved. Next is item E, customer refunds and the amount of
- $1,897.97. Any questions on those? OK, accept the motion to approve. I move that we approve the customer
- refunds. Second. OK, I think I heard a second there. Been moved and seconded. Rachel, please call the
- roll. Burnham? Yes. Sherman? Yes. Debro? Yes. White?
- Yes. Stewart? Yes. Parmenter? Yes. OK, the customer refunds have been approved. Next is item five, approval
- of the consent agenda items. And let's see, who's reporting on those tonight? Good evening. I'm Catherine
- Zager, utilities director. I'm presenting. I just couldn't see you there, and I've got a little picture.
- I'm right here.
- I'm presenting tonight's consent agenda totaling $1,950. The contract is with VET Environmental Engineering
- LLC not to exceed $1,950 for phase one environmental site assessment for portions of rights of way associated
- with Broadview Sewer Extension. Is there any member who wishes to consider one or more of these items
- individually?
- Hearing none, if there's no opposition, these items will be approved as recommended by staff. Hearing
- no opposition, the consent agenda is approved. Great. Thank you, Kat. Appreciate that report and that
- approval from us. Next is item six, requesting approval of the on-call contract with Stouts Transport.
- And we have our purchasing director, Jose Puentes, who's going to report on that.
- Good afternoon. My name is Jose Fuentes, Purchasing Manager here at CBU. We are wanting an on-call service
- with Stout's Transport. They do heavy equipment as well as large vehicle transportation or moving, tolling
- services. Thank you, Jose. Questions from the board about the on-call contract? Okay, accept motion
- for approval.
- I move that we approve the on-call service agreement. Second. We move and second. Any further discussion?
- OK, Rachel, call the roll. Stewart? Yes. White? Yes. Sherman? Yes. Burnham? Yes. Debro? Yes. Parmenter?
- Yes. OK, the on-call contract with South Transport has been approved. Next item.
- Jose, don't go away. The on-call contract with Dotledge Crane, Incorporated. Yes, we're wanting to get
- an on-call contract with Dotledge. They do a lot of our work at our plants and lift and booster stations
- for crane service. Any questions for Jose on the Dotledge company on-call? I just wondered,
- often do we use a crane for what what's an example of something that we would need on call rather than
- like planned more in advance I guess. Just in case there's something that goes out and they need to
- lift it and take it out and get it serviced it could be anything really just depends on the scope to
- be honest with you. Okay other questions?
- I accept the motion for approval. I move that we approve the on-call service agreement for the crane
- service. Second. Move and second. Any other discussion? OK, Rachel, call roll. Debro? Yes. Sherman?
- Yes. Stewart? Yes. White? Yes. Burnham? Yes. Parmenter? Yes. OK, that on-call contract has been approved.
- Next up is the on-call contract request for approval with Ingersoll Rand, U.S. Incorporated. Mr. Fuentes.
- Thank you. This company specifically does air compressors, and because of the air compressors that we
- have at our plants, this service will be needed, if not sooner, later. But it's just good to have just
- in case. Okay, any other questions on this one?
- I accept the motion for approval. I move that we approve the agreement with Ingersoll-Rand. Second.
- I move and second and raise your call roll. Stewart. Yes. Parmenter. Yes. Debro. Yes. White. Yes. Burnham.
- Yes. Sherman. Yes. OK, the contract with Ingersoll-Rand has been approved.
- Next is the approval request for change order number two with Crider and Crider and Kevin White's going
- to report on this. Yep, Kevin White, Capital Projects Coordinator. It's exactly that, just a contract
- time extension due to the rain that we had and then now the severe snowfall that everybody's aware of.
- We've got a couple pieces of the of the project as far as asphalt and some replanning that they were
- all they were needing some additional time to complete. So this change order seeks to get 45 days extended
- to the contract. Thanks Kevin. Any questions for Kevin on this one? OK, we'll accept a motion to approve.
- I move that we approve the contract time extension. Second. The moon is second in the other discussion.
- Okay, Rachel, call the roll. White. White. Yes. Sherman. Yes. Burnham. Yes. Debro. Yes. Parmenter. Yes.
- Stewart. Yes.
- Change order number two, the corridor has been approved. Thank you. Next is the request for approval
- of the on-call contract with United Consulting. Dan Hudson is up for that one. Mr. White, this is not
- an on-call contract. It's a service agreement. OK. That's OK. OK, I need to update. Thank you. OK.
- Service agreement service agreement. Yeah, it's a actually a design contract for the repairs of the
- EQ basin at the Dillman Road wastewater treatment plan. United consultant was the original designer
- for the facility, so that's why we went back to them when we found that we needed some repairs done
- on it. And that would be for design bid.
- and construction management for $152,000. Open to questions? I'm just stating that the summary of the
- contract I think is maybe incorrect because it does seem like it's an on-call so we'll just get that
- updated. Originally we had it as a time of material because we weren't quite sure if we were going to
- need all of their services and
- That needs to be deleted from the menu. I mean, memo, yes. Well, we deleted from the memo, but we're
- still good with the service agreement. Yeah, the service agreement is fine. Yeah. Very good. OK. Any
- other questions for Dan? OK, I accept the motion to approve.
- I move that we approve the agreement with United Consulting. Second. OK, it's been moved and seconded.
- Rachel, please call the roll. Stewart? Yes. Debro? Yes. Burnham? Yes. Parmenter? Yes. White? Yes. Sherman?
- Yes. OK, that service agreement with United Consulting has been approved.
- And next is request approval for the service agreement with Arcadis, U.S. Incorporated. Justin? Yes,
- Justin Mester, the water quality coordinator. This is for a service agreement with Arcadis to request
- funding from the IFA as part of a lead service line replacement pilot project.
- the Indian Finance Authority. And this is to request funding. They have a large chunk of money from
- the EPA to fund a lead service line replacement program, which we are putting together to replace the
- current known lead service lines we have in our distribution system. Other discussion or questions on
- this agreement with Arcadis?
- motion for approval. I move that we approve the contract with Arcadis. Second. It's been moved and seconded.
- Rachel please call the roll. Debro. Yes. Sherman. Yes. Burnham. Yes. Stewart. Yes. Parmenter. Yes. White.
- Yes. Thank you Justin. That service agreement has been approved and next up is request
- for an easement where we used to have a water tank. Chris Wheeler, are you there with us? I am,
- thank you. Hi, Chris Wheeler, City Legal. If you drive past 1020 North Monroe Street lately, you'll
- see that there isn't a water tank, there is a building. This is the building that was promised to be
- constructed by Summit. Many years ago, we agreed to enter into a lease with Summit so that they could
- do this very thing.
- They now are in a position where they're ready to receive electrical service from Duke. And in order
- for Duke to provide that electrical service, they need an easement to get across the property to attach
- their, I think they go underground, but to get to the building to provide the service. And we're just
- simply asking for this easement to be approved. Any questions? Thank you, Chris. Any questions on this?
- Uh, easement granting for this project. Okay. Um, accept the motion to approve. I move that we approve
- the member, the, um, memorandum for approval of the easement. Second. It's been moved and seconded to
- approve the easement agreement. Uh, Rachel, please call the roll. Sherman? Yes. Parmenter? Yes.
- Stuart? Yes. Debro? Yes. White? Yes. Burnham? Yes. OK, that easement agreement has been approved. Thanks,
- Chris, for presenting that. Next on our agenda is old business. Is there any old business from the board?
- Any old business? New business from the board? Old business from staff? Yeah, any old business from
- staff? Yes. Ah, OK. Sorry about that. I feel like this falls under old business, maybe. New business,
- old business.
- I just, there was a press release that went out today that announced that we are now once again feeding
- fluoride at recommended levels. And so I just wanted to announce that to staff and to the public that
- we are now providing the additive fluoride in our drinking water again. Everybody's working on that.
- Thank you, Kat.
- news release that went to the Herald Times, they reported on it. And I'm glad that we have that out
- to the public. I think the fact that we, I guess a good way to say it is that we owned up to the fact
- that we had not been using a consistent fluoride since 2019. It's a good thing for us, that's transparency.
- that builds trust and that's certainly where we need to be. So thank you for being upfront about that
- in the news release. It's a good, good thing. Thank you. Thank you. And again, you know, just thanks
- to staff for, we had a lot of really smart, talented people who put their brains together to come up
- with a solution that we feel is sustainable and it's safety oriented. And I,
- I feel really good about what we produced. And Kat, this is, I agree, you know, great work in getting
- us, but this is an interim step, isn't it? Yes. This is still our temporary system. While we have the
- permanent system slated for our next capital, our next rate case as a part of the rate case.
- Very good, thank you. Any other old business from board or staff? Yeah. Okay. For new business from
- board or staff? No new business from the board. All right, thank you. Right now my camera is facing
- the audience, so I can't see the board right now, so maybe it'll click back in a minute.
- Let's see, subcommittee reports. I don't think we had any subcommittees, but we did have a bid opening.
- Do we want to report on that or is it a fact that we had it? We had a bid opening today for the Monroe
- Water Treatment Plant VFD upgrade. We had three bids, and the team will be working through those and
- report back to us with a resolution at our next board meeting.
- Thank you, Megan, for covering that bit opening. Glad that went well. Any other subcommittee reports?
- Okay, hearing none, we'll switch to staff reports. Any other reports from staff? Yes. Yes. So we'd like
- to welcome a few people to CBU. Riley Ridge as a Monroe plant operator.
- Philip Collier, specialized crew leader in TND. Curtis Richardson, utility specialist one in TND. We'd
- also like to congratulate Hannah Bretz, one of our Monroe Water Treatment Plant operators who has earned
- her OIT certification. We'd also like to congratulate Renee Abram, communications
- Previously, communications operator has now accepted the position of our lead communications operator.
- That is our staff report. That's great. That's all good news. Some great, great staff development and
- additions there. Thank you, Kat. All right. Anything else from staff? Okay, we're good then. Any petitions
- and communications from
- public. All right. Hearing no other petitions or communications, take a motion to adjourn. We adjourn
- the meeting. Jim has adjourned us.