Okay, let's call the meeting of February 9th of the Utilities Service Board to order. We'll start out
with petitions and communications. Is there anyone in the public that would like to make any presentations
or questions? Hearing none.
We'll move to approval of the minutes of the meeting of January 29th. If everyone had a chance to review
the minutes, I'll accept a motion for approval. I move that we approve the meetings of the January 29th
meeting. Second. Moved and seconded. Any other discussion? OK. We'll need to take a roll call vote.
Rachel, if you could call the roll, please. Jim Sherman. Yeah. Kirk White. Yes. Megan Parmenter. Yes.
Amanda Burnham. Yes. Wally Stewart. Yes. Seth Dipper. Yes. Good.
You then must vote so the minutes of January 29th are approved. Next is the approval of claims. We have
payable invoices dated December 31st. Any questions about those invoices, the payables? I'll entertain
a motion to approve. I move that we approve the payable invoices.
Okay, moved and second. Any further discussion? Okay, Rachel, call the roll. Yes. Okay. Parmenter? Yes.
Stewart? Yes. Burnham? Yes. Sherman? Yes. Debro? Yes. Okay, that's been approved unanimously. The payable
invoice is December 31st.
Next is standard invoices. We have several pages of those. Any questions about the standard invoices?
I have a question on page two. First, Internet Public Finance Corps for the commercial loan. I know
we have bonds and things. I just never have noticed this one before, which would be a loan, not a bond.
So could you just tell me more, please?
This is just a standard bond payment, and the bond is a stormwater and a water bond combined. So what's
our, I mean, I have not noticed this, maybe is this a different company? Or maybe I'm just not observant?
This bond's been out there for quite a while. Okay. Thank you. Yeah, I had that question as well.
Thank you, Megan.
Any other questions on standard invoices? Senator will accept a motion to approve. Sorry, Kirk. I didn't
get any fast enough. I did have one question. Yeah, go ahead. And I don't know if it is just an issue
with the PDF or not, but it looks like on, I got to see here, page two, three, four, it should be quality supply.
It might just be a PDF issue. It says oolity. OK. On the spreadsheet, it says quality, though. OK. Yeah.
Yeah. I guess sometimes PDFs do funny things. But anyway, that was my only correction. OK.
Anything else? Oh, I think. We have one more. Molly, did you have one? I was just thinking of it. Oh.
She was, sorry. I move that we approve the standard invoice.
Second. It's been moved and seconded to approve standard invoices for February 13th. Any other discussion?
OK, Rachel, call the roll. Stewart? Yes. Parmenter? Yes. Debro? Yes. White? Yes. Burnham? Yes. Sherman?
Yes. OK, unanimously approved.
standard invoices. Next are utility bills for February in the amount of $92,791.21. Any discussion or
questions about the utility bills? Okay, I'll accept the motion to approve. I move to approve the utility
claims list. Second. Moved and seconded. Rachel, please call the roll.
Carpenter? Yes. Debro? Yes. Burnham? Yes. White? Yes. Stewart? Yes. Sherman? Okay, utility bills are
unanimously approved for February 5th. Next are wire transfers in the amount of $674,749.89. Any questions
on the wire transfer?
accept the motion to approve. I move that we approve the wire transfers. Second. The motion is seconded.
Rachel, call the roll. White. Yes. Sherman. Yes. Burnham. Yes. Debro. Yes. Parmenter. Yes. Stewart.
Yes. OK, wire transfers have been unanimously approved. Next is item E, customer refunds and the amount of
$1,897.97. Any questions on those? OK, accept the motion to approve. I move that we approve the customer
refunds. Second. OK, I think I heard a second there. Been moved and seconded. Rachel, please call the
roll. Burnham? Yes. Sherman? Yes. Debro? Yes. White?
Yes. Stewart? Yes. Parmenter? Yes. OK, the customer refunds have been approved. Next is item five, approval
of the consent agenda items. And let's see, who's reporting on those tonight? Good evening. I'm Catherine
Zager, utilities director. I'm presenting. I just couldn't see you there, and I've got a little picture.
I'm right here.
I'm presenting tonight's consent agenda totaling $1,950. The contract is with VET Environmental Engineering
LLC not to exceed $1,950 for phase one environmental site assessment for portions of rights of way associated
with Broadview Sewer Extension. Is there any member who wishes to consider one or more of these items
individually?
Hearing none, if there's no opposition, these items will be approved as recommended by staff. Hearing
no opposition, the consent agenda is approved. Great. Thank you, Kat. Appreciate that report and that
approval from us. Next is item six, requesting approval of the on-call contract with Stouts Transport.
And we have our purchasing director, Jose Puentes, who's going to report on that.
Good afternoon. My name is Jose Fuentes, Purchasing Manager here at CBU. We are wanting an on-call service
with Stout's Transport. They do heavy equipment as well as large vehicle transportation or moving, tolling
services. Thank you, Jose. Questions from the board about the on-call contract? Okay, accept motion
for approval.
I move that we approve the on-call service agreement. Second. We move and second. Any further discussion?
OK, Rachel, call the roll. Stewart? Yes. White? Yes. Sherman? Yes. Burnham? Yes. Debro? Yes. Parmenter?
Yes. OK, the on-call contract with South Transport has been approved. Next item.
Jose, don't go away. The on-call contract with Dotledge Crane, Incorporated. Yes, we're wanting to get
an on-call contract with Dotledge. They do a lot of our work at our plants and lift and booster stations
for crane service. Any questions for Jose on the Dotledge company on-call? I just wondered,
often do we use a crane for what what's an example of something that we would need on call rather than
like planned more in advance I guess. Just in case there's something that goes out and they need to
lift it and take it out and get it serviced it could be anything really just depends on the scope to
be honest with you. Okay other questions?
I accept the motion for approval. I move that we approve the on-call service agreement for the crane
service. Second. Move and second. Any other discussion? OK, Rachel, call roll. Debro? Yes. Sherman?
Yes. Stewart? Yes. White? Yes. Burnham? Yes. Parmenter? Yes. OK, that on-call contract has been approved.
Next up is the on-call contract request for approval with Ingersoll Rand, U.S. Incorporated. Mr. Fuentes.
Thank you. This company specifically does air compressors, and because of the air compressors that we
have at our plants, this service will be needed, if not sooner, later. But it's just good to have just
in case. Okay, any other questions on this one?
I accept the motion for approval. I move that we approve the agreement with Ingersoll-Rand. Second.
I move and second and raise your call roll. Stewart. Yes. Parmenter. Yes. Debro. Yes. White. Yes. Burnham.
Yes. Sherman. Yes. OK, the contract with Ingersoll-Rand has been approved.
Next is the approval request for change order number two with Crider and Crider and Kevin White's going
to report on this. Yep, Kevin White, Capital Projects Coordinator. It's exactly that, just a contract
time extension due to the rain that we had and then now the severe snowfall that everybody's aware of.
We've got a couple pieces of the of the project as far as asphalt and some replanning that they were
all they were needing some additional time to complete. So this change order seeks to get 45 days extended
to the contract. Thanks Kevin. Any questions for Kevin on this one? OK, we'll accept a motion to approve.
I move that we approve the contract time extension. Second. The moon is second in the other discussion.
Okay, Rachel, call the roll. White. White. Yes. Sherman. Yes. Burnham. Yes. Debro. Yes. Parmenter. Yes.
Stewart. Yes.
Change order number two, the corridor has been approved. Thank you. Next is the request for approval
of the on-call contract with United Consulting. Dan Hudson is up for that one. Mr. White, this is not
an on-call contract. It's a service agreement. OK. That's OK. OK, I need to update. Thank you. OK.
Service agreement service agreement. Yeah, it's a actually a design contract for the repairs of the
EQ basin at the Dillman Road wastewater treatment plan. United consultant was the original designer
for the facility, so that's why we went back to them when we found that we needed some repairs done
on it. And that would be for design bid.
and construction management for $152,000. Open to questions? I'm just stating that the summary of the
contract I think is maybe incorrect because it does seem like it's an on-call so we'll just get that
updated. Originally we had it as a time of material because we weren't quite sure if we were going to
need all of their services and
That needs to be deleted from the menu. I mean, memo, yes. Well, we deleted from the memo, but we're
still good with the service agreement. Yeah, the service agreement is fine. Yeah. Very good. OK. Any
other questions for Dan? OK, I accept the motion to approve.
I move that we approve the agreement with United Consulting. Second. OK, it's been moved and seconded.
Rachel, please call the roll. Stewart? Yes. Debro? Yes. Burnham? Yes. Parmenter? Yes. White? Yes. Sherman?
Yes. OK, that service agreement with United Consulting has been approved.
And next is request approval for the service agreement with Arcadis, U.S. Incorporated. Justin? Yes,
Justin Mester, the water quality coordinator. This is for a service agreement with Arcadis to request
funding from the IFA as part of a lead service line replacement pilot project.
the Indian Finance Authority. And this is to request funding. They have a large chunk of money from
the EPA to fund a lead service line replacement program, which we are putting together to replace the
current known lead service lines we have in our distribution system. Other discussion or questions on
this agreement with Arcadis?
motion for approval. I move that we approve the contract with Arcadis. Second. It's been moved and seconded.
Rachel please call the roll. Debro. Yes. Sherman. Yes. Burnham. Yes. Stewart. Yes. Parmenter. Yes. White.
Yes. Thank you Justin. That service agreement has been approved and next up is request
for an easement where we used to have a water tank. Chris Wheeler, are you there with us? I am,
thank you. Hi, Chris Wheeler, City Legal. If you drive past 1020 North Monroe Street lately, you'll
see that there isn't a water tank, there is a building. This is the building that was promised to be
constructed by Summit. Many years ago, we agreed to enter into a lease with Summit so that they could
do this very thing.
They now are in a position where they're ready to receive electrical service from Duke. And in order
for Duke to provide that electrical service, they need an easement to get across the property to attach
their, I think they go underground, but to get to the building to provide the service. And we're just
simply asking for this easement to be approved. Any questions? Thank you, Chris. Any questions on this?
Uh, easement granting for this project. Okay. Um, accept the motion to approve. I move that we approve
the member, the, um, memorandum for approval of the easement. Second. It's been moved and seconded to
approve the easement agreement. Uh, Rachel, please call the roll. Sherman? Yes. Parmenter? Yes.
Stuart? Yes. Debro? Yes. White? Yes. Burnham? Yes. OK, that easement agreement has been approved. Thanks,
Chris, for presenting that. Next on our agenda is old business. Is there any old business from the board?
Any old business? New business from the board? Old business from staff? Yeah, any old business from
staff? Yes. Ah, OK. Sorry about that. I feel like this falls under old business, maybe. New business,
old business.
I just, there was a press release that went out today that announced that we are now once again feeding
fluoride at recommended levels. And so I just wanted to announce that to staff and to the public that
we are now providing the additive fluoride in our drinking water again. Everybody's working on that.
Thank you, Kat.
news release that went to the Herald Times, they reported on it. And I'm glad that we have that out
to the public. I think the fact that we, I guess a good way to say it is that we owned up to the fact
that we had not been using a consistent fluoride since 2019. It's a good thing for us, that's transparency.
that builds trust and that's certainly where we need to be. So thank you for being upfront about that
in the news release. It's a good, good thing. Thank you. Thank you. And again, you know, just thanks
to staff for, we had a lot of really smart, talented people who put their brains together to come up
with a solution that we feel is sustainable and it's safety oriented. And I,
I feel really good about what we produced. And Kat, this is, I agree, you know, great work in getting
us, but this is an interim step, isn't it? Yes. This is still our temporary system. While we have the
permanent system slated for our next capital, our next rate case as a part of the rate case.
Very good, thank you. Any other old business from board or staff? Yeah. Okay. For new business from
board or staff? No new business from the board. All right, thank you. Right now my camera is facing
the audience, so I can't see the board right now, so maybe it'll click back in a minute.
Let's see, subcommittee reports. I don't think we had any subcommittees, but we did have a bid opening.
Do we want to report on that or is it a fact that we had it? We had a bid opening today for the Monroe
Water Treatment Plant VFD upgrade. We had three bids, and the team will be working through those and
report back to us with a resolution at our next board meeting.
Thank you, Megan, for covering that bit opening. Glad that went well. Any other subcommittee reports?
Okay, hearing none, we'll switch to staff reports. Any other reports from staff? Yes. Yes. So we'd like
to welcome a few people to CBU. Riley Ridge as a Monroe plant operator.
Philip Collier, specialized crew leader in TND. Curtis Richardson, utility specialist one in TND. We'd
also like to congratulate Hannah Bretz, one of our Monroe Water Treatment Plant operators who has earned
her OIT certification. We'd also like to congratulate Renee Abram, communications
Previously, communications operator has now accepted the position of our lead communications operator.
That is our staff report. That's great. That's all good news. Some great, great staff development and
additions there. Thank you, Kat. All right. Anything else from staff? Okay, we're good then. Any petitions
and communications from
public. All right. Hearing no other petitions or communications, take a motion to adjourn. We adjourn
the meeting. Jim has adjourned us.