WEBVTT 00:00:01.890 --> 00:00:09.969 - get started tonight with the City of Bloomington Utilities Services Board meeting for February 23rd 00:00:09.969 --> 00:00:18.129 - of 2026. And a reminder of the mission of City of Bloomington Utilities is to enhance the quality of 00:00:18.129 --> 00:00:26.288 - life in our community by providing safe, sustainable and high quality drinking water, wastewater and 00:00:26.288 --> 00:00:30.974 - stormwater services in a cost effective manner, promoting 00:00:31.554 --> 00:00:38.840 - the public health, economic vitality and environmental stewardship. And just a reminder that if any 00:00:38.840 --> 00:00:46.490 - of our board members has a conflict of interest or personal or financial conflict with any of the issues 00:00:46.490 --> 00:00:54.285 - or individuals on the agenda to be sure to recuse yourself during those particular portions of the meeting 00:00:54.285 --> 00:00:57.054 - or those particular votes. All right. 00:00:58.018 --> 00:01:11.616 - Next is any petitions or communications? Anything from the public or even board members? All right. 00:01:11.616 --> 00:01:25.214 - Let's go on to the approval of minutes of the meeting of February 9th. Any additions or corrections 00:01:25.214 --> 00:01:27.390 - to the minutes? 00:01:29.026 --> 00:01:39.679 - Meeting minutes from last week. All right moved and seconded to approve the minutes of our February 00:01:39.679 --> 00:01:50.438 - 9th meeting. All in favor say aye. Aye. Opposed? Okay motion carries. Next is approval of the claims 00:01:50.438 --> 00:01:56.190 - and we'll start with standard invoices. It looks like 00:02:00.162 --> 00:02:08.926 - chance to review all those. I just wanted to point out on page five, our $25,000 donation to the Lake 00:02:08.926 --> 00:02:17.603 - Monroe Water Fund. Thank you, Megan. That's, that's an annual contribution. Great. Well, we know how 00:02:17.603 --> 00:02:26.367 - important that is, since that's our main support source of drinking water. And that organization does 00:02:26.367 --> 00:02:29.374 - a good job supporting our mission. 00:02:32.994 --> 00:02:44.362 - All right, well, our standard invoices then amount to $953,221.81. I hear a motion to approve. I move 00:02:44.362 --> 00:02:56.064 - that we approve the standard invoices. Moved and second, all in favor? Aye. All right, standard invoices 00:02:56.064 --> 00:03:02.974 - are approved. Those accounts payable. Next are utility bills. 00:03:04.386 --> 00:03:19.370 - And wait a minute, we got utility bills are next. Let's find those there. There they are. Total utility 00:03:19.370 --> 00:03:27.582 - bills for pay date February 19 is $216,846 and 30 cents. 00:03:33.666 --> 00:03:42.289 - the utility claims moved in second any discussion on utility bills all right all in favor say aye opposed 00:03:42.289 --> 00:03:50.505 - all right we've approved the utility bills next our wire transfers in the amount of five hundred and 00:03:50.505 --> 00:03:56.606 - seventy five thousand one hundred fifty seven dollars and sixty four cents 00:04:06.594 --> 00:04:16.332 - been moved and seconded any discussion on wire transfers all in favor say aye opposed all right our 00:04:16.332 --> 00:04:26.264 - wire transfers are approved next our customer refunds in the amount of three hundred and eighty seven 00:04:26.264 --> 00:04:33.470 - dollars and eighty eight cents I move that we approve the customer refund 00:04:34.978 --> 00:04:43.536 - All right, moved and seconded and in discussion on customer refunds. All right, all in favor say aye. 00:04:43.536 --> 00:04:51.507 - Aye. Opposed? All right, customer refunds are approved. Next is the consent agenda. Catherine. 00:04:51.507 --> 00:05:00.234 - Good evening, I'm Catherine Zager, utilities director. I'm presenting tonight's consent agenda totaling 00:05:00.234 --> 00:05:03.422 - $21,084.91 for nonchemical contracts. 00:05:04.386 --> 00:05:13.321 - First is with grip incorporated for $6,684.91 for flow meter installation at the Dillman wastewater 00:05:13.321 --> 00:05:22.434 - treatment plant. Next is with electric plus ink for $14,400 for the installation of charging stations 00:05:22.434 --> 00:05:30.654 - at Blucher Dillman in the service center. Next is with air gas specialty products for 0.178 00:05:30.850 --> 00:05:39.103 - dollars per pound for the 2026 supply of ammonium hydroxide, aqua ammonia at Monroe Water Treatment 00:05:39.103 --> 00:05:47.768 - Plant. Is there any member who wishes to consider one or more of these items individually? Hearing none, 00:05:47.768 --> 00:05:56.352 - if there is no opposition, these items will be approved as recommended by staff. Hearing no opposition, 00:05:56.352 --> 00:06:00.478 - the consent agenda is approved. Great, thank you. 00:06:00.674 --> 00:06:08.590 - agenda is approved. Kat, my question would be on the charging stations. Do we already have them at Monroe, 00:06:08.590 --> 00:06:16.063 - or I see that we've got three of our main facilities, but do we have one at the Monroe plant? No, we 00:06:16.063 --> 00:06:23.609 - do not currently. We started with having them at the service center, Blucher and Dillman, since we're 00:06:23.609 --> 00:06:28.862 - watching our water funds closely. For what? We're closely watching our 00:06:28.994 --> 00:06:40.806 - water cash funds. Ah, yeah, okay. I gotcha. Thanks. All right. Next is the request for approval of on-call 00:06:40.806 --> 00:06:52.067 - service agreement with Decker Pest Control. Jose. My name is Jose Fuentes. I'm the purchasing manager 00:06:52.067 --> 00:06:53.502 - here at CBU. 00:06:53.666 --> 00:07:02.800 - requesting on call service with Decker Pest Control, local company that we would like to have as a for 00:07:02.800 --> 00:07:11.935 - pest control. That's for all CBU facilities, right? That is correct. It's a one year contract with two 00:07:11.935 --> 00:07:16.990 - additional one year terms, right? That is correct. Okay. 00:07:23.650 --> 00:07:30.374 - I don't know how many times they're used. Do they come out a certain number of times a year? It just 00:07:30.374 --> 00:07:37.099 - depends on the scope of work. If we need something immediately, this is just being able to call them 00:07:37.099 --> 00:07:43.823 - and have them come and provide a service for us. Do you feel that we get the $10,000 a year worth of 00:07:43.823 --> 00:07:50.547 - service? We haven't used them yet, so I would have to look at that as the year goes. Okay. Maybe you 00:07:50.547 --> 00:07:52.478 - could report back next year. 00:07:52.610 --> 00:08:00.323 - that I can be happy to do that. Also, it's as needed. That is correct. That's kind of what that so you 00:08:00.323 --> 00:08:07.961 - may not use it all if we don't have any issues or problems. Yes, that is correct. OK, so it's kind of 00:08:07.961 --> 00:08:15.599 - like, yeah, not to exceed. Right. Yes, it's not kind of like it is not to see. Yeah. So it, you know, 00:08:15.599 --> 00:08:20.990 - it avoids us having to wait two weeks to come in and talk to the board. 00:08:21.890 --> 00:08:28.405 - about an individual contract. So we set it out for 10,000 per year. And as we use them, they will invoice 00:08:28.405 --> 00:08:34.613 - us and we'll pay them for the cost of what they do. And if we get to 10 grand, we can't we won't the 00:08:34.613 --> 00:08:40.759 - contracts done for that year, we wait until the next year. And we have more than one contractor per 00:08:40.759 --> 00:08:47.582 - discipline usually, so we can rotate through them and continue to keep services going at the different plants. 00:08:47.746 --> 00:08:55.013 - without having to wait, again, like I said, two, maybe even sometimes three weeks to get before the 00:08:55.013 --> 00:09:02.425 - board to get things approved so we can come in and turn a screw or something simple like that. That's 00:09:02.425 --> 00:09:10.200 - what I was asking. Thank you. Amanda. Chris, actually, just a question for you. So these on-call services, 00:09:10.200 --> 00:09:16.958 - because they are, as you did, a great explanation of how these work, is this something that, 00:09:18.242 --> 00:09:28.906 - Could the board approve on call service contracts in a group like we do consent agenda, or is it necessary? 00:09:28.906 --> 00:09:38.978 - I guess I'm kind of for me it's like cost of business, you know? And you have to have X number of air 00:09:38.978 --> 00:09:48.062 - conditioning people, HVAC people in contract because we're a business that has to have that 00:09:48.674 --> 00:09:56.051 - that type of service if electricity goes down, if we have a cockroach infestation, if we, you know, 00:09:56.051 --> 00:10:03.650 - there's just different things that to me are just cost of service and that we have the people that are 00:10:03.650 --> 00:10:11.249 - in our back pocket when we need them and we don't have to go through red tape. So I guess I bring that 00:10:11.249 --> 00:10:15.454 - question of twofold. You know, how involved is the board 00:10:15.554 --> 00:10:23.562 - really need to be in on-call services, and if we do require approval, probably in part because of maybe 00:10:23.562 --> 00:10:31.261 - amounts, could they be bundled as here are the on-call services that we are renewing contracts with 00:10:31.261 --> 00:10:39.192 - or we're going into a contract with? Well, we have a cap on what we so we have a we just got done with 00:10:39.192 --> 00:10:41.502 - a consent agenda, but our cap 00:10:42.818 --> 00:10:49.183 - through the controller's office is $25,000 and less. And a lot of these on-call agreements, arguably 00:10:49.183 --> 00:10:55.610 - this is a 10,000 per year, but from an accounting standpoint, we look at it as a $30,000 contract. So 00:10:55.610 --> 00:11:01.912 - it's above what the consent agenda would permit. And so that's why you, we used to try and run them 00:11:01.912 --> 00:11:08.528 - through the consent agenda, but arguably they probably shouldn't be. And so we've, you've started seeing 00:11:08.528 --> 00:11:11.742 - them on the regular outside of the consent agenda. 00:11:12.386 --> 00:11:18.695 - And so a lot of that has to do with transparency as well, just to allow the public to know what we're 00:11:18.695 --> 00:11:24.880 - spending, what we're earmarking into allocating our funds for. I don't know how we could streamline 00:11:24.880 --> 00:11:31.127 - it in a way that if it was like per discipline, if we were like, hey, here are all of the electrical 00:11:31.127 --> 00:11:37.312 - contracts, on-call contracts, but they don't all expire at the same time. So we can't really bundle 00:11:37.312 --> 00:11:38.302 - them like that. 00:11:38.722 --> 00:11:45.609 - And then if you're gonna bundle them together from different disciplines that might have different amounts, 00:11:45.609 --> 00:11:51.986 - that starts to get tricky. So I still feel like this is probably still the best and most efficient, 00:11:51.986 --> 00:11:58.554 - most transparent way to handle these on-call contracts is to do them individually. Thanks for bringing 00:11:58.554 --> 00:12:05.058 - up the fact that even though it's under that threshold 10,000, that it's per year. The whole contract 00:12:05.058 --> 00:12:06.142 - is earmarked for 00:12:06.338 --> 00:12:15.378 - three years if we use them each year, right? So it really is from an accounting standpoint it really 00:12:15.378 --> 00:12:24.508 - is a $30,000 contract. Good? Thank you. So the bottom line is if we get to the $10,000 don't tell the 00:12:24.508 --> 00:12:33.459 - pests because they will just come back. Yeah. Well, we probably have option B or option C lined up. 00:12:33.459 --> 00:12:35.518 - We already have one in 00:12:35.714 --> 00:12:44.581 - in place. This is just an addition. Yeah. Right. Hey, well, thanks. I think it's been moved and seconded, 00:12:44.581 --> 00:12:53.532 - right? Did I? Are we tracking? OK. All right. Ready for a motion, then? I move that we approve the on-call 00:12:53.532 --> 00:13:01.981 - decision. With? I was looking at other things. Number six. Decker pest control. All right. It's been 00:13:01.981 --> 00:13:05.662 - moved and seconded. Any further discussion? 00:13:07.426 --> 00:13:16.115 - All in favor say aye. Opposed? All right the on-call service agreement Decker pest control is approved. 00:13:16.115 --> 00:13:24.470 - Next is the on-call service agreement B&L sheet metal. Jose? Good afternoon this is just the second 00:13:24.470 --> 00:13:33.159 - roofing company that we'll have is an on-call contract so this is just again a just-in-case moment with 00:13:33.159 --> 00:13:35.582 - B&L sheet metal and roofing. 00:13:37.666 --> 00:13:47.483 - The amount there is $20,000, correct? Correct. Okay. All right, I hear a motion. I move that we approve 00:13:47.483 --> 00:13:57.678 - the on-call services with B&L, sheet metal, and roofing. Second. Moved and seconded. Any further discussion 00:13:57.678 --> 00:14:06.174 - on this on-call agreement? All in favor say aye. Aye. Opposed? All right, motion carries. 00:14:06.882 --> 00:14:27.806 - Next then is approval of Emergency Services Agreement with SET Environmental. Isabel. There's another page. 00:14:33.506 --> 00:14:45.332 - Hi, good evening. My name is Isabel Quiroz. I am the Hazmat Coordinator for Environmental Division. 00:14:45.332 --> 00:14:57.513 - I'm here to present a request for approval for an emergency contract of $33,904.72. Any questions? Why 00:14:57.513 --> 00:15:01.534 - is a contract such an odd amount? 00:15:03.682 --> 00:15:12.160 - Because that is the final cost of all the services that were provided. So this is the total cost for 00:15:12.160 --> 00:15:21.142 - services? Correct. Yes. Well, you might elaborate a bit on the purpose of the contract. Yes. So on October 00:15:21.142 --> 00:15:29.789 - of last year, at the intake, we have, just to want to remind you guys, we have the intake, we have two 00:15:29.789 --> 00:15:33.566 - underground vaults, which is where we inject 00:15:34.114 --> 00:15:43.025 - copper sulfate and sodium permanganate and There were some pieces that were being changed due to age 00:15:43.025 --> 00:15:51.848 - We think one of them was faulty as it failed very quickly after it was Changed so that created this 00:15:51.848 --> 00:16:01.376 - incident in which we had a spill inside of the vault What happened is that we had an old pipe from original 00:16:01.376 --> 00:16:03.582 - design of the plant that 00:16:04.482 --> 00:16:12.489 - Although it was blocked at the end of the pipe, we were worried that because we didn't have a way to 00:16:12.489 --> 00:16:20.496 - know how much of the material was flowing into that pipe, it was decided that we didn't want to take 00:16:20.496 --> 00:16:28.503 - that risk. And the outflow of that pipe was close to the lake. And that's why it was decided to call 00:16:28.503 --> 00:16:33.022 - set environmental to come and take care of the incident. 00:16:39.778 --> 00:16:47.485 - Correct. And it was addressed in October, correct? Yes. So why are they invoicing us so late on this? 00:16:47.485 --> 00:16:55.344 - Yes, that is because they didn't pick up the waste right away. Usually when we have a chemical cleanup, 00:16:55.344 --> 00:17:03.051 - it takes some time to do the waste profiling and we had some tests and some analysis done to, this is 00:17:03.051 --> 00:17:07.358 - kind of to know what's going to be the cost of disposal. 00:17:07.810 --> 00:17:16.719 - And then we had to schedule it, so that took a little longer. And then invoicing, it usually takes them 00:17:16.719 --> 00:17:25.285 - a little longer as well. Great, thank you. Yeah. Okay, I hear a motion to approve the contract with 00:17:25.285 --> 00:17:34.194 - SET Environmental. I move we approve the contract with SET Environmental. Second. All right, it's moved 00:17:34.194 --> 00:17:37.278 - and seconded. Any other discussion? 00:17:39.554 --> 00:17:51.669 - All in favor say aye. Aye. Opposed? Okay. Services agreement is approved. Next is the request for approval 00:17:51.669 --> 00:18:02.991 - of the service agreement with Reedy Financial Group and Matt Havy is going to talk on that. Payment 00:18:02.991 --> 00:18:04.350 - processing? 00:18:04.578 --> 00:18:12.412 - process. Ever since then, we've had some challenges reconciling some of our accounting accounts. So 00:18:12.412 --> 00:18:20.245 - we've been trying to figure it out ever since that change was put into place. So we're going to see 00:18:20.245 --> 00:18:28.471 - if a second set of eyes can help us figure some of these things out. So what accounts did you say? Which 00:18:28.471 --> 00:18:33.406 - type of accounts? Our revenue accounts and our bank statement. 00:18:42.530 --> 00:18:50.610 - I apologize if I don't recall. Can you elaborate on what the chain was? Because I don't remember hearing 00:18:50.610 --> 00:18:58.383 - about this. So we used New World, which is a Tyler software product. And they forced us to update to 00:18:58.383 --> 00:19:06.617 - Tyler Payments. And ever since we've changed to Tyler Payments. Who forced us to change to Tyler Payments? 00:19:06.617 --> 00:19:12.158 - Tyler. OK. Yeah. OK. So they updated the way they process the payments. 00:19:12.450 --> 00:19:23.784 - And ever since then, we've had some challenges, so. OK. Do they offer support that's just not been what 00:19:23.784 --> 00:19:34.791 - we need? They haven't been able to help us out, no. Are there other utilities that use this software 00:19:34.791 --> 00:19:40.894 - that experience the same issues? That I don't know. OK. 00:19:40.994 --> 00:19:47.552 - What's our like discrepancy that I mean, I'm sure we're not talking about like a few dollars on the 00:19:47.552 --> 00:19:54.503 - bottom line. It's not crazy. It's probably less than a thousand dollars every month. But before we switch 00:19:54.503 --> 00:20:01.716 - to this payment process, we could bounce the penny every single time. I mean, that's important. We appreciate 00:20:01.716 --> 00:20:04.798 - that. I just wondered what how far are we? OK. 00:20:09.474 --> 00:20:16.425 - I just wish they could offer you more support. That seems like if that's our contract with them, that 00:20:16.425 --> 00:20:23.307 - that's their job to make sure that it balances for us. And I'm just, I'm not understanding a $30,000 00:20:23.307 --> 00:20:30.122 - contract for them. Like, I guess not knowing. That's just what they wanted the engagement letter to 00:20:30.122 --> 00:20:34.142 - say. It will not cost anywhere near that. Yeah, basically. 00:20:43.010 --> 00:20:49.150 - That I don't know, to be honest with you. And is Tyler a group that we exclusively use, or is it a group 00:20:49.150 --> 00:20:55.407 - that the city of Bloomington, the whole city uses it? And are other departments experiencing this problem, 00:20:55.407 --> 00:21:01.430 - or do other departments not have the accounting system we do? I don't know if they're experiencing the 00:21:01.430 --> 00:21:07.570 - same problem. All I do know is that the amount of transactions that we do is much greater than any other 00:21:07.570 --> 00:21:10.494 - department in the city, except for maybe parking. 00:21:22.082 --> 00:21:28.738 - I would be interested to know if the other city departments experience this issue as well. And then 00:21:28.738 --> 00:21:35.526 - are they just like, well, it's only a couple of dollars. So we'll just let it go. And then that feels 00:21:35.526 --> 00:21:42.315 - like that should be like a shared expense. And this is what we need. And I know you say it's going to 00:21:42.315 --> 00:21:49.171 - be less than the 30,000. So I just feel like we should get the customer support. I'm sure we're paying 00:21:49.171 --> 00:21:51.966 - a lot for the program to use every month. 00:22:02.754 --> 00:22:15.262 - service agreement moved and seconded any other discussion or questions as far as like this month just 00:22:15.262 --> 00:22:27.524 - to get it reconciled this month or could we pass I don't I mean like I I want to say I say have the 00:22:27.524 --> 00:22:30.590 - confidence in you that I 00:22:31.298 --> 00:22:38.960 - I would question this it's just like could we see are the other departments experiencing this and you 00:22:38.960 --> 00:22:46.848 - know like I guess that would be my hesitation here is like how how what's it like for other folks that's 00:22:46.848 --> 00:22:54.660 - my question and so like if I were to you know wish that we would delay this vote till next time is that 00:22:54.660 --> 00:23:00.670 - putting you you know another month behind or what's the time frame for you okay 00:23:02.466 --> 00:23:12.372 - I guess I'd like to see a little bit more information about what the discrepancy is. In the type of 00:23:12.372 --> 00:23:22.674 - budget that we run, $1,000 doesn't seem like a ton of money, but I respect the need to balance out each 00:23:22.674 --> 00:23:32.382 - month. I respect that. I just feel like a $30,000 contract to figure out an accounting error that 00:23:33.442 --> 00:23:40.773 - should be resolved by a company that we are contracting with is a lot of money to, I mean, they may 00:23:40.773 --> 00:23:48.177 - turn around and say, oh, here's the problem and we have it in a week and it costs us $1,000. I don't 00:23:48.177 --> 00:23:56.241 - know necessarily that that will be the case because I'm sure we've had you and other people in the department 00:23:56.241 --> 00:24:00.126 - looking at this. So I think I'm leaning more towards 00:24:00.514 --> 00:24:12.097 - either voting no or tabling for just a little bit more information. Well, I think Megan suggested, are 00:24:12.097 --> 00:24:23.568 - there other departments, are other departments balancing out? If this is something that's used by the 00:24:23.568 --> 00:24:26.942 - city, are there other issues? 00:24:29.442 --> 00:24:36.283 - And then maybe there's another city that also uses this that we could say, hey, you know, that has a 00:24:36.283 --> 00:24:43.193 - big revenues that we could check with them and how was their transition? How did it balance for them? 00:24:43.193 --> 00:24:49.966 - Or if there's a department that's in here locally that they say, yeah, we had that same problem and 00:24:49.966 --> 00:24:57.214 - here's the solution. I mean, I guess those would, those are the types of things that I would want to note. 00:24:57.474 --> 00:25:04.423 - And if we are having a problem as the city with people not being able to reconcile accounts, if we're 00:25:04.423 --> 00:25:11.304 - working in a silo here and having an issue and someone else is having an issue and we're not talking 00:25:11.304 --> 00:25:18.253 - to each other about the issue, as a larger group, we'll have more power saying this is not a solution 00:25:18.253 --> 00:25:25.066 - for us. Again, I'm not fully understanding how it all works, but if other departments are using it, 00:25:25.066 --> 00:25:26.974 - I'd be very curious to know 00:25:27.778 --> 00:25:36.013 - they can't balance. From a procedural point of view we do have a motion and a second on the floor so 00:25:36.013 --> 00:25:44.247 - we're gonna have to vote on it and then if we vote no then we can ask that it be brought back in two 00:25:44.247 --> 00:25:52.726 - weeks or whenever. Thank you Jim for keeping us in line. Okay so yes if there's I thought we were still 00:25:52.726 --> 00:25:54.846 - under further discussion. 00:25:58.530 --> 00:26:19.702 - could move the table. So we have to act on it. Okay. Sure. So you all are going to do more research 00:26:19.702 --> 00:26:28.382 - on this. If it turns out that we do need 00:26:28.514 --> 00:26:36.835 - outside help, like I would assume that you're not going to use it until you've found, you know, all 00:26:36.835 --> 00:26:45.488 - the information that you need. So like I'm inclined to approve it knowing that you're not going to use, 00:26:45.488 --> 00:26:53.892 - like it's not a guarantee that they're going to spend this money, but that it doesn't make them wait 00:26:53.892 --> 00:26:56.222 - for us to vote on it again. 00:27:07.298 --> 00:27:14.194 - I guess my vote will be a no and then I would request a table. Just since Matt said there's not like 00:27:14.194 --> 00:27:21.022 - this, we need this resolved today. So if there'd been a different sense of urgency, I think I would 00:27:21.022 --> 00:27:27.986 - lean that direction. But I think as is, I'll just vote no. And if there is something that is a shared 00:27:27.986 --> 00:27:35.019 - issue within the city, then it should be a shared cost to resolve it. Yeah. So like I said, I have too 00:27:35.019 --> 00:27:36.862 - many questions to pass it. 00:27:37.602 --> 00:27:58.445 - since it's a system that we didn't really buy. Call for the question then. All in favor say aye. Opposed? 00:27:58.445 --> 00:28:07.294 - No. Then motion fails and this can come back 00:28:08.386 --> 00:28:16.770 - Another reading. Okay. Thank you for the information and your time and I appreciate you've spent a lot 00:28:16.770 --> 00:28:25.155 - of time on this getting up to this point. So thank you for a little bit more time and then we're going 00:28:25.155 --> 00:28:33.295 - to get it resolved, help you get it resolved one way or the other. Thank you, Matt. There's nothing 00:28:33.295 --> 00:28:36.958 - worse for an accountant for not seeing zero. 00:28:37.666 --> 00:28:47.693 - All the background and history that went into it so that's really it's really not a problem Okay, the 00:28:47.693 --> 00:28:58.409 - next item on our agenda is is requesting approval for amendment number two of the on-call services agreement 00:28:58.409 --> 00:29:00.670 - with Rehab Corporation 00:29:07.106 --> 00:29:14.690 - Good afternoon again. Brehab works on our compressors. So anytime we have a compressor go down, they 00:29:14.690 --> 00:29:22.424 - are the ones that we call currently. And if we have a compressor that's not in service, they will rent 00:29:22.424 --> 00:29:29.932 - us one. So that's why we're amending this contract for the cost. Did we not just amend this not too 00:29:29.932 --> 00:29:35.038 - long ago with Brehab or was it a different company with their crane 00:29:37.986 --> 00:29:45.375 - We just had a company that went through for compressors. That leads to my second question. This seems 00:29:45.375 --> 00:29:52.909 - like a very specialized service. We do have multiple vendors that can assist with this, correct? That's 00:29:52.909 --> 00:30:00.153 - correct. Okay, great. That's one of the things that I've been asked to focus on is getting multiple 00:30:00.153 --> 00:30:06.238 - vendors that can do the scope of work at our plants for that purpose. Thanks, Jose. 00:30:14.850 --> 00:30:24.481 - I hear a motion to approve. I move that we approve the agreement for on-call services with Rehub Corporation. 00:30:24.481 --> 00:30:33.498 - Second. It's been moved and seconded. All in favor say aye. Aye. Opposed? Okay. That is approved. Next 00:30:33.498 --> 00:30:42.604 - is request for approval of amendment number two to the on-call services agreement with Todd Septic LLC. 00:30:42.604 --> 00:30:43.742 - Hello again. 00:30:44.674 --> 00:30:54.487 - They pick up our waste. We had a machine that went down and so we had to use a good amount of the on-call 00:30:54.487 --> 00:31:04.023 - service money. So this is just to carry us over until I believe it's August when it gets auto renewed. 00:31:04.023 --> 00:31:06.430 - Other questions for Jose? 00:31:10.050 --> 00:31:21.116 - talked about this tonight about the annual for three years. So in August, it'll reset at the $10,000 00:31:21.116 --> 00:31:31.963 - limit. And then if we needed to do amendments at five and 10 again, but it doesn't reset at 20,000 00:31:31.963 --> 00:31:36.126 - in August. For this year. Okay. Okay. 00:31:36.290 --> 00:31:42.919 - The way the on-calls work is that in order to automatically renew they have to renew under the exact 00:31:42.919 --> 00:31:49.679 - same terms and conditions of the existing agreement so if we increase the not to exceed now in its own 00:31:49.679 --> 00:31:56.374 - amendment it will it will renew at that amount. At 20 then? Yes. Okay. Exactly. Thank you. Just since 00:31:56.374 --> 00:32:00.574 - we discussed that with other contracts tonight then I wondered. 00:32:10.658 --> 00:32:18.595 - for on-call services with Todd Septic. All right, it's been moved and seconded. All in favor say aye. 00:32:18.595 --> 00:32:26.377 - Aye. Opposed? A motion carried. Next is amendment number one to the service agreement of course and 00:32:26.377 --> 00:32:34.392 - fire and security. Who's that? This is just to move the expiration date. It was set I believe in April 00:32:34.392 --> 00:32:39.294 - to move it towards the to the end of the year so that they can 00:32:39.458 --> 00:32:49.335 - do our inspections throughout the throughout the year. Correct on the contract and it it's to inspect 00:32:49.335 --> 00:32:59.309 - the backflow devices fire suppression system alarm detection systems and fire extinguishers at all CBU 00:32:59.309 --> 00:33:08.702 - locations. That is correct as well as our vehicles and heavy equipment they'll inspect them all. 00:33:09.090 --> 00:33:17.385 - annual inspections this we will need annual inspection but this what's inspected on February 24th needs 00:33:17.385 --> 00:33:26.079 - to be re-inspected by February 20 24 2027 yes okay so by extending the expiration of the contract everything 00:33:26.079 --> 00:33:34.056 - will still be in compliance nothing will be like correct more time so they can do their inspections 00:33:34.056 --> 00:33:37.246 - yeah correctly and thoroughly thank you 00:33:39.938 --> 00:33:51.661 - questions all right ready for a motion approval for a contract with course and fire and security okay 00:33:51.661 --> 00:34:03.384 - all in favor say aye opposed okay motion carries of course and thank you Jose next is old business so 00:34:03.384 --> 00:34:09.246 - is there any old business to come before the board 00:34:11.618 --> 00:34:18.786 - Yeah, Amanda. I just had a question if we have any word on Jeff's, the replacement for Jeff Eamon's 00:34:18.786 --> 00:34:26.026 - position. Oh, yeah, so what we know now is that the committee has recommended someone to council and 00:34:26.026 --> 00:34:33.195 - they will be voting at their next, at their meeting next week, March 4th. At the March 4th meeting. 00:34:33.195 --> 00:34:39.646 - At the March 4th meeting, yes. Are we at Liberty to know who that person is yet or is it, 00:34:40.130 --> 00:34:55.300 - not yet not yet okay so March 3rd it'll be on March 4th during the regular council council meeting thank 00:34:55.300 --> 00:35:08.158 - you any other old business new business for the board right subcommittee reports oops ah 00:35:09.378 --> 00:35:16.517 - New business from staff. Yes. Okay. So this came up. I just wanted to talk about some of the changes 00:35:16.517 --> 00:35:23.586 - to the consent agenda. So Chris, Rachel and myself sat and thought about the consent agenda just to 00:35:23.586 --> 00:35:30.654 - make sure we were continuing to stay mindful of what we were putting on there and what we were not. 00:35:31.394 --> 00:35:37.807 - And so it already came up today that these on call contracts were not on the consent agenda. And we 00:35:37.807 --> 00:35:44.285 - discussed why that was because the many of the on call contracts have to renewal periods which would 00:35:44.285 --> 00:35:50.826 - put them above that twenty five thousand dollar limit which is why those were pulled from the consent 00:35:50.826 --> 00:35:57.560 - agenda. But additionally we discussed potentially adding the minutes to the consent agenda which I would 00:35:57.560 --> 00:36:00.318 - love to hear the board's input on that any 00:36:00.706 --> 00:36:07.496 - pros cons to that and then another kind of rule that we made for the consent agenda is that any contracts 00:36:07.496 --> 00:36:14.031 - that are associated with new projects shouldn't be on the consent agenda because we want to make sure 00:36:14.031 --> 00:36:20.501 - that we're giving the board the opportunity to discuss any new projects even if that project or that 00:36:20.501 --> 00:36:27.227 - contract would be under that 25k. So those are some of the changes we'd like to implement on the consent 00:36:27.227 --> 00:36:30.046 - agenda just for added transparency clarity. 00:36:31.778 --> 00:36:39.988 - thoughts? Yeah, the last thing you mentioned sounds fine. With regard to the minutes, it takes only 00:36:39.988 --> 00:36:48.362 - 30 seconds for Kirk to say, is there approval of the minutes? Are there any questions? Well, if there 00:36:48.362 --> 00:36:56.736 - are any questions, they would also come up if it were on the consent agenda. So I don't see that it's 00:36:56.736 --> 00:36:59.774 - saved us any time. In fact, it would 00:36:59.874 --> 00:37:11.190 - probably take more time for you to go through that. So I think it's pretty efficient the way it is right 00:37:11.190 --> 00:37:22.290 - now. We were questioning some of the minutes. Yeah, I agree with you. I agree with Jim. 100%. May make 00:37:22.290 --> 00:37:29.726 - it longer to put the minutes on the consent agenda. Yeah. All right. 00:37:29.954 --> 00:37:37.667 - I'm okay if they, just like, I see it your way. I'm fine with it to just say I approve or ask questions, 00:37:37.667 --> 00:37:45.380 - but I'm on other boards that they aren't included in the consent agenda. So I think that just, you know, 00:37:45.380 --> 00:37:52.873 - either way. So I agree, it just takes 30 seconds to do that. So that's fine. I could see how if there 00:37:52.873 --> 00:37:56.766 - were consistent things with our claims that, I mean, 00:37:57.538 --> 00:38:05.327 - I mean, usually like the wire transfers, that's just like straight through. Again, it only takes 30 00:38:05.327 --> 00:38:13.194 - seconds, but we often will have comments on the standard invoices and customer refunds. I appreciate 00:38:13.194 --> 00:38:21.061 - your taking the time to look at that and see how can we streamline things. Yeah, I just noticed that 00:38:21.061 --> 00:38:26.046 - the consent agenda was getting longer each time and I was like, 00:38:26.562 --> 00:38:35.332 - still being mindful of what's getting put on here, especially the contracts associated with new projects. 00:38:35.332 --> 00:38:44.351 - I just want to make sure that you have time and the space to deliberate and to consider these new contracts. 00:38:44.351 --> 00:38:52.708 - That's my new business. Not a new business. Okay. Do we have any subcommittee reports since our last 00:38:52.708 --> 00:38:54.942 - meeting? I don't think so. 00:38:56.930 --> 00:39:10.198 - meeting right before the next regular meeting just to remind people the environmental committee meets 00:39:10.198 --> 00:39:23.206 - at four o'clock and our next meeting date March the 9th okay looks like we're up to staff reports I 00:39:23.206 --> 00:39:26.718 - just wanted to put a quick 00:39:27.554 --> 00:39:39.197 - Invite or reminder that we have our we have an IURC field hearing at council chambers this week on Wednesday 00:39:39.197 --> 00:39:50.412 - the 25th at 6 p.m. Field hearing so this is an opportunity for the public to voice any Concerns opinions 00:39:50.412 --> 00:39:55.326 - thoughts that they have on our rate case Yeah 00:39:55.586 --> 00:40:06.563 - Wednesday, February 25th at six PM. So Wednesday, February 25th at six PM at city council chambers. 00:40:06.563 --> 00:40:17.760 - Yes. And six PM and this is open to the public and the public should appear if they have any concerns 00:40:17.760 --> 00:40:22.590 - or comments. Be there when you'll be there. 00:40:23.074 --> 00:40:28.739 - I will certainly be there. Chris is nodding too. Chris is like, yes, I will be there. Matt, 00:40:28.739 --> 00:40:35.205 - will you be there? Yeah. I think we'd. I hope the public's there. Are you just curious about who's going 00:40:35.205 --> 00:40:41.547 - to be there from CBU and the city? The deputy mayor intends to attend. Deputy mayor intends to attend. 00:40:41.547 --> 00:40:47.890 - I intend to be there. You'll be there. Cat's going to be there. So we need a lawyer. The commissioners 00:40:47.890 --> 00:40:51.646 - and outside council, Dave McGimsey, will be present as well. 00:40:52.322 --> 00:40:59.787 - There will be the two commissioners that have been appointed to the case from the IORC will be present. 00:40:59.787 --> 00:41:07.539 - Members of the OUCC will also be there. I don't know whether any of the interveners will be there, probably 00:41:07.539 --> 00:41:14.933 - not, but that's generally who all will be there. Do you have any sense of how much representation from 00:41:14.933 --> 00:41:19.742 - the public? Well, historically, zero. Really? You can't ever know. 00:41:20.354 --> 00:41:28.588 - But historically, we've had this field hearing and it lasts about 15 minutes and no one's there. I'm 00:41:28.588 --> 00:41:36.741 - just thinking back to the Duke meetings. It was overflowing with public. Yeah. So people don't like 00:41:36.741 --> 00:41:44.975 - the race increase. We'll find out on Wednesday. OK. And this is our how many times have we presented 00:41:44.975 --> 00:41:48.318 - this information to the public, just not 00:41:48.546 --> 00:41:56.582 - at this stage, but it's the same information that we've shared since the fall. Yeah. It's been at least 00:41:56.582 --> 00:42:04.772 - three, if not four times. Absolutely, yeah. Oh, yeah. Yeah, that'd be four. Are there likely to be people 00:42:04.772 --> 00:42:12.808 - from IU or IU Health there to talk about their side? Hard telling, not knowing. We've had more meetings 00:42:12.808 --> 00:42:17.598 - than attendees, so it'd be great if the public could show up. 00:42:17.730 --> 00:42:30.003 - Yeah, and again, this is just an opportunity for public input. This won't be the same presentation as 00:42:30.003 --> 00:42:42.275 - before. You might tell us how the agenda usually works for these. Chris Wheeler, City Legal. The IURC 00:42:42.275 --> 00:42:46.366 - will give a short statement about 00:42:46.530 --> 00:42:52.958 - the purpose of the meeting, open it up to the public. If nobody's there, they'll take a short recess 00:42:52.958 --> 00:42:59.641 - of about 15 minutes just to give an opportunity for any public to show up. They will reopen the meeting, 00:42:59.641 --> 00:43:06.070 - again, ask for any comment from public. And if there is no public, they will then close the meeting. 00:43:06.070 --> 00:43:12.498 - It's very short. That's the agenda. And if we have anyone that wants to review the information, it's 00:43:12.498 --> 00:43:16.126 - on our website. Yes. Yeah, there is no presentation that 00:43:16.674 --> 00:43:29.989 - This is all for the I or C to hear any comment. This is an opportunity to be heard from the public Do 00:43:29.989 --> 00:43:42.782 - this in Bloomington on the on that process is this a one-and-done Thank you It's interesting that 00:43:45.346 --> 00:43:59.157 - that it's a field hearing, but there's no presentations by both sides, I guess. I mean, we expect full 00:43:59.157 --> 00:44:12.030 - transparency for people and ability of people to come to speak. But if they bring up questions, 00:44:13.538 --> 00:44:21.700 - which they might, you would expect the public to have questions, how would those get answered at a hearing 00:44:21.700 --> 00:44:29.480 - like this? It's not supposed to be a dialogue, it's for the IORC to hear comment. It's not a question 00:44:29.480 --> 00:44:37.565 - and answer session. And that's part of what they will explain at the very beginning of the field hearing. 00:44:37.565 --> 00:44:42.142 - And it all goes to due process, an opportunity to be heard. 00:44:42.562 --> 00:44:53.193 - before the government takes action. So this is the IURC's compliance with due process to give the public 00:44:53.193 --> 00:45:03.418 - an opportunity to be heard. Got it. Yeah. I just think, well, what concerns me about, you know, when 00:45:03.418 --> 00:45:10.910 - public gets a chance to voice their concerns, sometimes they would expect 00:45:11.746 --> 00:45:19.426 - they would expect an answer from their their city government about their issues. And I guess there are 00:45:19.426 --> 00:45:27.479 - they've had opportunities to come to see us. But it wouldn't be a bad idea don't think you know, obviously, 00:45:27.479 --> 00:45:35.308 - the IRC is running this we're not right. Correct. So it's not our game. But do we have like a fact sheet 00:45:35.308 --> 00:45:37.918 - of kind of a rundown of what we're 00:45:38.018 --> 00:45:45.773 - doing here, like the Reader's Digest version, because it's hard for citizens to understand all the nuts 00:45:45.773 --> 00:45:53.529 - and bolts. But at least a, if we could have something we could hand to members of the public, you know, 00:45:53.529 --> 00:46:01.209 - we could use other times even. Because I- Outreach materials on our website, and we've developed quite 00:46:01.209 --> 00:46:05.982 - a few outreach materials as part of this current rate case. So, 00:46:06.242 --> 00:46:14.159 - you know, FAQs, you know, Frank's done a great job with outreach and the graphics explaining our capital 00:46:14.159 --> 00:46:21.699 - improvement projects and how much those cost. Yeah. I think it'd be good to have some things handy. 00:46:21.699 --> 00:46:29.238 - The city did give the public plenty of opportunity to comment and have question and answer, and the 00:46:29.238 --> 00:46:33.310 - public did not take advantage of those opportunities. 00:46:33.602 --> 00:46:40.723 - So the question, the time for question and answer is over. We're now at the point where the IORC is 00:46:40.723 --> 00:46:47.916 - going to have hearings between the OUCC, the city of Bloomington and any interveners. So anybody who 00:46:47.916 --> 00:46:55.108 - has an actual concern who wanted to weigh in would need to intervene and give their testimony to the 00:46:55.108 --> 00:47:00.734 - IORC at this point. We're beyond question and answer. Again, if the public has 00:47:00.834 --> 00:47:07.360 - general questions about what we've proposed in some of our presentations to both this board and council. 00:47:07.360 --> 00:47:13.638 - We're happy to answer those questions. And since it's not our meeting, we wouldn't be standing up to 00:47:13.638 --> 00:47:20.039 - answer those questions. But if members of the public show up, it'd be good to be able to have some you 00:47:20.039 --> 00:47:26.814 - get a hand to them and say, here's where you go to get the information or here's the fact sheet or whatever. 00:47:27.330 --> 00:47:32.775 - I suspect that if anybody had a question and asked it at the hearing, we would hear it and take note 00:47:32.775 --> 00:47:38.327 - and there would be an opportunity to convene and discuss it with those members of the public after the 00:47:38.327 --> 00:47:43.880 - meeting or even here at this forum or even just informally through the city of Bloomington. And that's 00:47:43.880 --> 00:47:49.433 - exactly what should happen, Chris. What I get concerned. What's not going to happen is the IORC is not 00:47:49.433 --> 00:47:55.255 - going to try and answer any questions because they don't represent us and they don't even know the answers. 00:47:55.255 --> 00:47:56.926 - Right. But what I'm saying is, 00:47:57.474 --> 00:48:04.813 - what I should say is, over the past week, I've seen an increased amount of social media dialogue about 00:48:04.813 --> 00:48:12.367 - this, more than I'd ever seen back when we had our own discussions about it. Because I think what happens 00:48:12.367 --> 00:48:19.777 - a lot of times is people, it gets on their agenda when it's starting to become reality. And that's when 00:48:19.777 --> 00:48:26.974 - they think, well, now I need to engage. And they may not have thought that till now, because it's an 00:48:27.682 --> 00:48:35.709 - it's, it's getting close. So I guess my point is, I've seen a lot of discourse going on, and now people 00:48:35.709 --> 00:48:43.658 - are starting to think about it. So now it's when we need to be able to have answers. I know, Wednesday 00:48:43.658 --> 00:48:51.377 - is not the time for us stand up and give answers. But if people are there, it'd be it'd be nice for 00:48:51.377 --> 00:48:56.702 - us to kind of reinforce our transparency by saying, well, those were 00:48:56.898 --> 00:49:04.525 - good points you made or whatever. Thank you for being here. Here's what here's what we're trying to 00:49:04.525 --> 00:49:12.229 - do here. Yeah, I agree with you. We have that information out there. I don't think we should have to 00:49:12.229 --> 00:49:20.085 - have everybody here scramble in a week to make a pamphlet or a handout or Yeah, I mean, it's it's it's 00:49:20.085 --> 00:49:21.534 - on the website. So 00:49:26.434 --> 00:49:32.989 - sites, we have materials. Yeah, I think we've gotten really good about communicating with the public 00:49:32.989 --> 00:49:39.545 - about this rate case and making sure that they're getting all the information they need. And if it's 00:49:39.545 --> 00:49:46.360 - not in all some of the materials we've already made, we're happy to find the answers to their questions. 00:49:46.360 --> 00:49:53.694 - It may not be a bad idea if it's not already to have what Kirk is speaking about already at City Hall, like just 00:49:53.954 --> 00:50:02.399 - for people that walk in and at other times. I know there's other loose leafs, materials over there. 00:50:02.399 --> 00:50:11.182 - So I just I lean so heavily toward making it easy for the average rate payer to understand what's going 00:50:11.182 --> 00:50:18.782 - on. And it's hard to figure all this out. I mean, we live it. Because we see what happens 00:50:20.066 --> 00:50:27.962 - we think about it all the time about what happens if we don't make these investments. But most people 00:50:27.962 --> 00:50:35.936 - take this stuff for granted that that that we our staff or our team fights their way through every day 00:50:35.936 --> 00:50:43.987 - to make sure that we flip the faucet on it's great quality water. But I think a lot of people take that 00:50:43.987 --> 00:50:49.406 - for granted and then they start to suspect that we're they don't have 00:50:49.634 --> 00:50:57.618 - they don't have a good enough understanding so that they they start to suspect that we're we're not 00:50:57.618 --> 00:51:05.922 - doing our job very well. So I think that we've got the tools to help them. It's a good thing. But we've 00:51:05.922 --> 00:51:14.305 - done we've done plenty already. But a lot of times, you know, it's like you may not show up to the third 00:51:14.305 --> 00:51:15.902 - hearing that you're 00:51:18.306 --> 00:51:27.002 - 20 acres next to your neighborhood is gonna get rezoned. You don't do that till the last day. And quite 00:51:27.002 --> 00:51:35.364 - frankly, we'll see the bulk of our complaints and concerns about it when it's approved and it shows 00:51:35.364 --> 00:51:43.893 - up on their bill. And we've been talking about this for two and a half years. So I see your point and 00:51:43.893 --> 00:51:47.070 - we are in the weeds with all of this. 00:51:49.602 --> 00:51:58.534 - But again, I think staff and the city and the city council have all done a fantastic job of giving the 00:51:58.534 --> 00:52:07.207 - public opportunities to comment. And this is the next step in the path that this is not a Q&A time. 00:52:07.207 --> 00:52:15.879 - Yes, this is not a Q&A time, but I do really appreciate your reminder for us to stay vigilant about 00:52:15.879 --> 00:52:18.654 - outreach because it is ongoing. 00:52:18.818 --> 00:52:26.007 - And sometimes, you know, you get into a mindset of outreach is this period to this period, and then 00:52:26.007 --> 00:52:33.196 - we're done. And so I mean, outreach is continual. So I do appreciate your reminder to stay vigilant 00:52:33.196 --> 00:52:40.386 - on that. And we will trust and transparency. It's almost like you can't do enough of it. But we try 00:52:40.386 --> 00:52:48.222 - our best. And that's great. Appreciate that. All right, we're still in staff reports, I think anything else? 00:52:54.786 --> 00:53:06.821 - Petitions or communications? Seeing anything? All right, we'll move to adjourn then. There's no other 00:53:06.821 --> 00:53:11.422 - business. We are adjourned. Thank you.