WEBVTT

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- Well, good evening, afternoon, everyone. We'll call the meeting of the Utilities Services Board of the

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- City of Bloomington for May 18th to order. The first thing to remember is our mission, and that's that

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- our City of Bloomington utilities mission is to enhance the quality of life in our community by providing

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- safe, sustainable, and high quality drinking water, wastewater, and stormwater services.

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- stormwater appropriate today, in a cost-effective manner, promoting public health, economic vitality,

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- and environmental stewardship. And our vision is to be the leading municipal water utility organization

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- in Indiana. Okay, first, are there any petitions or communications from the public as we begin the meeting?

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- All right, hearing none, we'll go right to approval of the minutes

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- of our previous meeting on May 4th, 2026. They had a chance to take a look at the minutes. And I'm happy

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- to entertain a motion to approve. I move we approve the minutes from the previous meeting. Thank you,

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- Seth. Thanks, Jim. It's been moved and seconded to approve the minutes of May 4th. All in favor say

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- aye. Aye. Opposed?

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- All right, minutes are approved. Next are the approval of claims and we have standard invoices for this

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- two-week period in the amount of $969,873.72. Any questions about the items on standard invoices?

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- standard invoices second moved and seconded any further discussion all in favor say aye aye opposed

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- all right standard invoices are approved next your utility bills in the amount of twenty eight thousand

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- fifty five dollars and ninety four cents move we approve the utility claims okay so moved and seconded

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- any other discussion

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- All in favor say aye. Aye. All right. Opposed? Utility bills are approved. Next are wire transfers in

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- the amount of $594,229.96. I move that we approve the wire transfers. Second. Moved and seconded. Any

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- other discussion on wire transfers? Okay all in favor say aye. Aye. Opposed?

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- Wire transfers are approved. Everybody gets paid. That's good. Customer refunds in the amount of $1,492.42.

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- Anybody see anything on customer refunds or questions? I move that we approve the customer refunds.

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- Second. Moved and seconded. Any discussion further? All in favor say aye. Aye. Opposed? Customer refunds

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- are approved.

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- Next is the special check run for $3,816.85. I move that we approve. What was the total on that? $3,816.85,

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- I think. Yep, it is. That's the first one. Yeah. I move that we approve the special check run. Second.

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- Been moved and seconded. Any other discussion?

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- All right, and then we have, oh, yes. All in favor say aye. Aye. Opposed? All right, motion carried.

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- Item F, then, is the special check run for State of Indiana workforce in the amount of $1,180.50. I

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- move that we approve the special check run for the State of Indiana workforce. Second.

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- All right, it's been moved and seconded. Any discussion on that check run? All in favor say aye. Aye.

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- Opposed? All right, motion carries. Check runs approved. Next on our agenda, item five is the approval

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- of the consent agenda totaling $20,464.37. Director Zeiger. Good evening, I'm Catherine Zeiger, utilities director.

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- I'm presenting tonight's consent agenda totaling $20,464.37. The first contract is with Bledsoe, Rigert,

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- Cooper, and James Inc. not to exceed $15,000 to complete survey work and produce a preliminary plat

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- for 6570 South Old State Road 37.

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- Next is with Affordable Waste Solutions LLC DBA Affordable Septic and Repair for $4,764.37 for reseating

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- plant mixed liquor at Blucher Pool Wastewater Treatment Plant. Next is with Precision Compaction Services

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- LLC DBA Precision Odor Control for $700 for air pro-preventative maintenance at Blucher Pool Wastewater

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- Treatment Plant.

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- Is there any member who wishes to consider one or more of these items individually? Hearing none, if

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- there's no opposition, these items will be approved as recommended by staff. Hearing no opposition,

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- the consent agenda is approved. Very good, thank you. Item six on our agenda is to request approval

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- of consulting service agreement with Commonwealth Engineers Incorporated

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- and Kevin White is here to explain this project. Yep, Kevin White, Capital Projects Coordinator. Yes,

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- this is a project with Commonwealth Engineer to do a basis of design study for the sewer system that

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- runs through basically College Mall Road. We have an ongoing SSO in the area of Covenator and College

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- Mall Road.

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- So this basis of design will implement some flow meters that you'll hear another contract later tonight

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- with grip about. We'll set the flow meters out, study the system, figure out potential route and size

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- of pipe needed to be upgraded to alleviate this ongoing SSO. As part of that basis of design study,

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- they'll also

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- estimate the construction cost of the different options. So this is really just the very beginning stages

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- of what's going to be a much larger project down the road. Happy to try and answer any questions. It

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- is for the amount of $197,461 and no cents. Kevin, could you give us a little background on the SSO

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- issues in that region and

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- you know the development what we are trying to plan for here or catch up to yeah and I might defer to

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- Phil a little bit on this I know he's got a lot more history on it but I know that we've been we've

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- had we fought some undersized pipes in the area there and it's a pinch point to where two of the larger

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- pipes come together and we just need some more capacity in the pipe now Phil can speak to the ongoing

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- issue there if you don't mind

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- sure. Philippine engineering. So we had the corrective SSO corrective action plan from 2004 that detailed

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- a lot of the issues that we have in the southeast range basin or sewer basin. And so that area around

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- college mall, we've done a ton of rehabilitation, we've done a lot of lining, we've done grouting. So

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- we did connection remediation too. So I'm gonna say

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- over $5 million, maybe $10 million in rehabilitation in that basin, try to eliminate I&I. We

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- still occasionally still have the SSO there at Covenanter and College Mall Road. So as part of that

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- corrective action plan, it detailed upgrades to this system for more capacity all the way down to where

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- the sewer crosses Sayre Road. It's significantly undersized. We lined it to try to eliminate I&I along

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- the stream.

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- And that was years ago, but that didn't correct it, so. This happened during storm events, more or less?

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- Yeah, dry weather were okay, but rain events. Yeah. Well, I ask that because, you know, we're kind of

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- seeing some transition in that area and how we need to be ready for future uses and that sort of thing.

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- In terms of current SSO issues, is this like top three, number one priority that we have? Yeah, so the

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- biggest one that we had was right down here at Micro Motors at Grimes and Walnut, the most reoccurring

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- one, but then our sewer that we did, the South Central Sewer Interceptor, which is about two miles of

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- interceptor from Grimes to Moores Pike.

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- that corrected that one, it went through the switch yard park. So we eliminated our worst one, but College

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- Mall Road still occurs. Matt, do you know how frequently we've seen that one occur in the last year?

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- I'm not entirely sure. It's at least once a year, I think. Yeah. So the idea was we do all

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- this rehabilitation and try to eliminate I&I to push this down the road a little bit so we didn't have

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- to do the big project. But it's still happening. And like you said, there's

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- a lot of development happening in that area too. A lot of changes where we're seeing increased flow.

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- The goal is to get this estimate so that we can put this on the next rate case for sewer so we have

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- an accurate idea what the cost will be for the project. That's a good idea. Other questions or discussion

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- for our staff experts?

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- with Commonwealth Engineers. Second. All right it's been moved and seconded. Any further discussion?

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- All in favor say aye. Aye. Opposed? All right motion carries thank you. Item seven then is the request

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- for approval of the second amendment to our agreement with Commonwealth Engineers which pertains to

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- booster station improvements and Kevin is still at the podium.

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- Yep, Kevin White, capital projects coordinator still. This is, as Kirk said, related to the booster

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- station improvement and general guaranteed savings contract that we started a while back and then had

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- some funding issues. So we hit pause for a couple of years. We've since

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- Receive the one point two five million dollar grant from Congresswoman who chin and then so it's and

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- then we have the water rate case funding that's going to become available so this project starting to

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- pick back up the thirty nine thousand six hundred dollars and no sense that this second amendment is for is to

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- is to cover the fee rate increases from Commonwealth during that two year delay. And it is not a change

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- in material costs as it says on the summary of contract as pointed out to me from the controller's office

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- this morning. So I just wanted to make that clear. Happy to answer any questions. Any questions, Kevin?

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- second amendment to the agreement with Commonwealth engineer for the booster station improvements second

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- okay it's been moved and seconded any further discussion all in favor say aye opposed all right motion

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- carries thank you thank you next is item 8 request approval of the resolution 2026-12

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- which is the bid acceptance and contract award for the Dillon Wastewater Treatment Plant Filter Media

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- Replacement Project. Dan. Hi, I'm Dan Hudson, Capital Projects Manager for the City of Bloomington Utilities.

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- And back in April 30th, we had a special board meeting. It was open to the public where we accepted

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- bids for the replacement of the media.

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- at the Dillman Wastewater Treatment Plant. We received three bids and we found that Thenemann was the

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- lowest, most responsive and responsible of the three for $690,000. The engineering estimate for that

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- was $800,000. So I'd like the board to consider Resolution 2026-12

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- as an acceptance of their bid. Okay, thank you. Any questions for Dan? Nope. All right. I move that

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- we approve resolution 2026-12 with Deniman Construction. Second. Moved and seconded. Any further discussion?

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- All in favor say aye. Aye. Opposed?

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- motion carries thank you next as item 9 the request for approval of our public works agreement with

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- thenaman construction incorporated again this is the contract with the thenaman and us to perform the

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- work we previously talked about for

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- $690,000. I'd like the board to consider this contract so we can move forward with it. Okay. I move

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- that we approve the contract with Veneman. All right. Moved and seconded for approval of the contract.

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- All in favor say aye. Aye. Opposed? All right, motion carried.

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- Very good. Thank you. Thank you. All right. Item 10 is a request for approval of the service agreement

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- with GRIP, Incorporated. Matt. Hi, folks. I'm Matt Dabberton. I'm the environmental program coordinator

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- for the utility. This contract is related to item six that Kevin presented with the contract with Commonwealth.

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- RIP would be placing three sewer flow meters in the College Mall sewer basin, as well as installing

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- a couple of rain gauges. We would then be using that equipment once the flow study is concluded to replace

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- some of our old permanent flow meters that the utility owns, which have been failing lately.

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- I believe the contract is for around $47,000. I'm happy to answer any questions. Okay. Yes, $48,901.74.

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- Very good. Questions for Matt on this project. Okay.

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- that we approve this service agreement with GRIP, Incorporated. Second. All right, it's been moved and

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- seconded. Any further discussion? All in favor say aye. Aye. Opposed? All right, motion carries.

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- Thank you. Thank you. And next is item 11, request for approval of the amendment number three to our

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- agreement with Stantec Consulting Services. Matt. Yeah, so Stantec is the

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- that is doing our rate design for our current rate case. So hopefully this last amendment will get us

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- to the finish line with them. OK. Any questions? Discussion? All right. Yeah. Well, I'm just curious.

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- So it looks like it's like quadrupled since we started. Am I looking at the right page here? Well, this last one.

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- We just threw $49 on it again to make sure, but they billed by the hour. So if they don't use it all

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- day, we won't pay for it. Why originally did we expect that there'd be so much less work? I mean, I

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- guess we spent a lot. I thought we spent a lot of time going back through records to provide the data

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- that they needed.

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- Yeah, we did. So there was some data issues in the beginning that caused some doubling of work. And

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- then just as we've gone through this process, it's taken them more time to do the analysis and to prepare

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- testimony for the IURC. OK. And are we still hopeful to get on? Do we have a calendar date yet? We do.

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- We're at an evidentiary hearing on June 2. June 2. OK. Which is after our next meeting. Yeah.

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- Yes, okay. Okay, thank you. Okay, any other questions? All right. I move that we approve amendment number

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- three to the agreement with Stantec Consulting Services. Second. Okay, it's been moved and seconded.

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- Any other discussion? All in favor say aye. Aye. Opposed? All right, motion carries.

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- Item 11. Now we're up to item 12, requesting approval of the revised memorandum of understanding between

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- CBU and retreat at the switch yard. Yes. Catherine Sager, utilities director. I'm bringing back the

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- MOU between CBU and retreat at switch yard, which was considered at our last regular meeting.

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- It was suggested by the board that we added additional language that now reads, in the event retreat

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- decides to sell the property before the balance is paid in full, the retreat shall immediately notify

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- CBU and the remaining balance due and owing for connection fees shall be paid to CBU at closing on the

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- sale of the property. We have added that.

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- and are presenting this again to the board. All right, thank you. Any questions or discussion? Thank

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- you for adding that in there. My only question would be then it's on them to disclose, if they would

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- buy, which I know is a big hypothetical, but if they would sell, I mean, then it's up to them to disclose

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- that to us. There's no like, oh, we know before it happens

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- They have to be the one to tell us like there's not like a legal lien or something on the property that

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- we would be automatically notified if it would come up for sale. I don't think there's like an automatic

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- lien that we would be notified. But if it did change hands, we would likely know that you're about it.

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- But right. But what's the consequence if they don't collect this money?

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- legal avenue to collect this money, I guess. Since they'll be signing it. Yes. And they're responsible

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- for it. Yes. So if they would sell and not disclose it at closing and pay at closing, then this document

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- holds them liable for the full amount. Yes. OK. Hold on. Hold on. Hold on. I guess my question is, so

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- my question is, will we

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- file this with the, will this lien be filed then with the, I don't know which department it is. If you.

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- This is anything but MOU. Okay. Yeah, this is an MOU. This is not necessarily a lien. So once again,

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- how do we get this money if they sell it? That's, I mean, that was what we were talking about last week.

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- But I guess my, wouldn't it

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- be like, so it's a loan, so why wouldn't there be something filed with the, again, I don't know which

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- department it is, but if you buy a home or if you do something and somebody loans you money, because

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- we're essentially loaning the money, correct? I mean, we've worked out a payment plan with them, so

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- if someone were to loan you money on a property, then you file that with

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- And again, I don't know which department it is, so that there is this then legal document on file that

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- this is owed. So I guess. I don't see it as a loan. There's a charge for the connection, and it's to

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- be paid over time. It would be as if someone did work on your house, and you paid it off over time.

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- They're not loaning you the money.

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- It's just setting a time period for the payment of their connection fee. OK. Like we could, I assume,

00:23:05.805 --> 00:23:15.032
- send this to collections if they didn't. Like we have ways of collecting money if they weren't. Well,

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- and it would also be breach of contract. Yeah, also breach of contract. This is a contract. OK. But

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- I can certainly see that.

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- point of the discussion. Because we've seen lots of examples where things happen, and then four or five

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- years later, we forget about them. Or someone does. We would never forget, but. Let's not forget. We

00:23:44.610 --> 00:23:53.408
- won't forget. And then there it is. I can see how it's been billed, but they said they were not able

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- to pay it.

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- So we've performed the services. So I guess that's why I see it as more than like their bill that we've

00:24:02.579 --> 00:24:10.816
- agreed to let them pay over five years. It's the services have been performed. So like, um, like somebody

00:24:10.816 --> 00:24:18.897
- that go put on a new roof for a thousand dollars, they've performed the services are getting paid back.

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- Yeah, we also, I mean, I suppose we also have payment plans for

00:24:24.770 --> 00:24:31.852
- regular customers and they've used the water or the water has been used and then they are paying for

00:24:31.852 --> 00:24:38.863
- that service for that water over time. But they're not it's not a five year payment plan. For fifty

00:24:38.863 --> 00:24:46.295
- two thousand dollars. No no no this is a much larger example which is why we have an MOU and we're taking

00:24:46.295 --> 00:24:53.307
- this to the board. And they're getting into the agreement with us saying that they couldn't pay but

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- I digress.

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- I know I understand I'll just say I understand that I appreciate that our legal has looked over this

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- so I think we've all made our. Expectations and thoughts about it very clear and so what we expect we

00:25:13.393 --> 00:25:21.860
- hope that this is held holding them to that expectation yes. And future developments yeah. I move that

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- we approve.

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- revised MOU between CBU and retreat at the switch yard. Second. It's been moved and seconded. Any other

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- discussion? All right. All in favor say aye. Aye. Opposed? Okay. That MOU is approved. Now we go to

00:25:44.038 --> 00:25:51.358
- old business. Any old business from the board? Old business from staff?

00:25:52.450 --> 00:26:00.323
- New business from the board. New business from staff. Have we had any subcommittees meet in the last

00:26:00.323 --> 00:26:08.431
- two weeks? I don't think so. Now we're up to staff reports. All right. Got a few. So first, we're going

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- to welcome Colton Harden, apprentice master equipment operator in operations who will be working at

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- Blucher Pool Wastewater Treatment Plant.

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- We want to congratulate T&D crew members Brandon Bray and Joseph Gibson. They were promoted to utility

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- specialist too. We want to congratulate Alan Christie and Joshua Wathen in T&D who earned their collections

00:26:39.096 --> 00:26:49.118
- licenses. And also Parker Iles with environmental programs who earned his DSL. And I also want to just, you know,

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- Thank all the crews who were helping to clear inlets ahead of this storm to help lessen the impact that

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- our current aerial flooding is going to have on the city. I know we've been really, really busy with

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- a lot of other storm projects, and we've got a lot of projects happening right now because it's construction

00:27:08.622 --> 00:27:15.230
- season in Bloomington. So I just really appreciate all the crews who took that extra time to get out there.

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- And then finally, I wanted to present to this board a video that we're really proud of that Frank made

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- following the partnership we had with Eskenazi. They had this exhibit called Moliana Vital Ecosystems.

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- And what was cool about it is it used art and science to teach folks about the importance of keeping

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- our waterways clean and how it's all connected and how watersheds are connected. So yeah, enjoy this

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- video made by Frank. And sorry, the sound will be coming from this computer over here.

00:29:01.186 --> 00:29:13.466
- good example thank you all right thank you okay then any petitions or communications from the public

00:29:13.466 --> 00:29:25.502
- or others with us okay well no other business we will stand adjourned until next meeting thank you
