WEBVTT 00:00:00.706 --> 00:00:08.022 - Okay, it's five o'clock. We'll call our meeting to order of the City of Luma Utilities Services Board 00:00:08.022 --> 00:00:15.410 - for August 24th. And just to remind everyone that our mission at CBU is to enhance the quality of life 00:00:15.410 --> 00:00:23.084 - in our community by providing safe, sustainable and high quality drinking water, wastewater and stormwater 00:00:23.084 --> 00:00:28.894 - services in a cost-effective manner, promoting public health, economic vitality, 00:00:29.410 --> 00:00:38.019 - and environmental stewardship. And our vision is to be the leading municipal water utility organization 00:00:38.019 --> 00:00:46.379 - in Indiana. And with that, our first item on our agenda is petitions and communications, which today 00:00:46.379 --> 00:00:54.657 - includes a formal appeal of service denial at 3704 South Judd Avenue. And is there somebody here to 00:00:54.657 --> 00:00:56.478 - discuss that project? 00:01:01.698 --> 00:01:11.088 - doesn't look like it well I'll tell you what we will we will move that to the possibility of the end 00:01:11.088 --> 00:01:20.665 - of our meeting for another petitions and communications time period and then the next item is approval 00:01:20.665 --> 00:01:30.334 - of the minutes of our previous meeting on August 10th 2026 everybody had a chance to review the minutes 00:01:31.426 --> 00:01:49.701 - Nicely done. All in favor say aye. Opposed? Okay. The minutes are approved. Next is approval of our 00:01:49.701 --> 00:02:01.214 - standard invoices totaling $1,237,062.59. Any questions on the 00:02:02.754 --> 00:02:18.535 - Invoices. Yeah, Steve. Yeah, Chris. Jim. I noticed that there's a fee of a hundred plus thousand dollars 00:02:18.535 --> 00:02:32.062 - for legal fees for when it's women. How's that coming? Hi, Chris Wheeler with City Legal. 00:02:34.114 --> 00:02:47.002 - I can tell you procedurally that there is a great deal of discovery that is ongoing at the moment. And 00:02:47.002 --> 00:03:00.265 - we conducted mediation that the court has received word was unsuccessful. And we are trying to reschedule 00:03:00.265 --> 00:03:02.142 - the trial date 00:03:02.402 --> 00:03:10.268 - for some time possibly in March. It was supposed to occur in November, but because of additional discovery 00:03:10.268 --> 00:03:18.281 - efforts, differences of opinion between the parties, which occurs quite often regarding discovery, everybody 00:03:18.281 --> 00:03:25.927 - has come to an agreement grudgingly that perhaps the trials should get moved out to some time more like 00:03:25.927 --> 00:03:30.558 - March. So that's the timeframe we're looking at at the moment. 00:03:31.298 --> 00:03:38.776 - for a trial date. Doesn't mean that we couldn't still find a way to reach a solution for agreement and 00:03:38.776 --> 00:03:46.472 - resolve the matter before trial. That may still happen, but at the moment, we're just right in the middle 00:03:46.472 --> 00:03:53.732 - of discovery and trying to move forward with depositions of all the key witnesses, and that's where 00:03:53.732 --> 00:04:00.702 - we are right now. The more time, the more legal fees, the more legal fees, the less it's likely 00:04:01.314 --> 00:04:09.530 - We're going to get a not going to see is. Yeah, you see some Nick. You see how you'll see. The nice 00:04:09.530 --> 00:04:17.829 - thing is that the statute does provide for the opportunity for the court to award us our legal fees, 00:04:17.829 --> 00:04:26.209 - so we do have that. We do have that opportunity. Hopefully as we move through the negotiations. Sure. 00:04:26.209 --> 00:04:28.510 - Anything else on that item? 00:04:31.106 --> 00:04:41.565 - Okay, other questions about our invoices for today? I move that we approve the standard invoices. Second. 00:04:41.565 --> 00:04:52.222 - Moved and second to approve standard invoices. All in favor say aye. Aye. Aye. Opposed? All right, standard 00:04:52.222 --> 00:04:59.326 - invoices are approved. Next is our utility bills for August 13th. 8,200 00:04:59.714 --> 00:05:09.778 - $19.24. I move that we approve the utility bills for August 13th. Second. I move and second. All in 00:05:09.778 --> 00:05:19.841 - favor say aye. Aye. Opposed? All right. Motion carries. Then next round of utility bills for August 00:05:19.841 --> 00:05:29.502 - 20th, $1,861.10. Any questions there? I move that we approve the utility bills for August 20th. 00:05:29.954 --> 00:05:44.208 - Second. Moved and seconded for approval of utility bills. All in favor say aye. Aye. Opposed? All right. 00:05:44.208 --> 00:05:59.006 - Next are our wire transfers. Totaling $562,000. $562,598. I move that we approve the wire transfers. Second. 00:05:59.522 --> 00:06:08.855 - Moved and seconded to approve the wire transfers. All in favor say aye. Aye. Opposed? All right. Wire 00:06:08.855 --> 00:06:18.463 - transfers are approved. Next are customer refunds in the amount of $2,920.72. Questions for the refunds? 00:06:18.463 --> 00:06:28.254 - We're clearing out some inactive accounts and others. I move that we approve the customer refunds. Second. 00:06:29.346 --> 00:06:39.590 - It's been moved and seconded. Do I hear any discussion? All in favor say aye. Aye. Opposed? All right. 00:06:39.590 --> 00:06:49.834 - Refunds are approved. Next is the special check run totaling $7,215.92. Any questions on those? I move 00:06:49.834 --> 00:06:58.686 - that we approve the special check run. Second. Moved and seconded. All in favor say aye. 00:06:59.458 --> 00:07:09.123 - All right, special check run is approved. All right, we have consent agenda, and who'll be presenting 00:07:09.123 --> 00:07:18.883 - that this evening? All right, Matt. I'm gonna present the consent agenda this evening with three items 00:07:18.883 --> 00:07:29.022 - totaling $18,816.83. The first one was with Macalester for $4,273 to do some generator repairs at Butcher. 00:07:30.018 --> 00:07:37.282 - The second is another Macalester for $2,543.83 to work on the block heater or to replace the block heater 00:07:37.282 --> 00:07:44.614 - for the West booster generator. And the final one is with KLM Engineering for $12,000 for tank inspections 00:07:44.614 --> 00:07:51.535 - at Monroe Treatment Plant and our Dilman Treatment Plant. Would any board member like to pull any of 00:07:51.535 --> 00:07:56.126 - these items from the consent agenda and discuss them individually? 00:07:58.914 --> 00:08:07.018 - Hearing none, if there's no objection, then the consent agenda will be approved as presented. 00:08:07.018 --> 00:08:16.070 - Hearing none, the consent agenda is approved, thanks. All right, thank you, Matt. Item six on our agenda 00:08:16.070 --> 00:08:24.778 - is requesting approval of an agreement, a water supply contract agreement with the state of Indiana. 00:08:24.778 --> 00:08:28.830 - Good afternoon, Chris Wheeler with City Legal, 00:08:29.154 --> 00:08:40.581 - The contract before the board is the renewal, essentially, it's the renewal of the existing Monroe water, 00:08:40.581 --> 00:08:51.578 - Lake Monroe water removal contract that we have with the state of Indiana. We have asked the state to 00:08:51.578 --> 00:08:58.046 - modify the agreement slightly. The terms that we have asked 00:08:58.178 --> 00:09:08.007 - to be modified are the amount of water that we can withdraw per day from the lake. The existing contract 00:09:08.007 --> 00:09:17.369 - is for 25 million MGDs per day. And we have asked for that to be increased up to 30 million MGD per 00:09:17.369 --> 00:09:27.198 - day. And that can be found in enumerated paragraph 1A of the agreement. And then we also asked to extend 00:09:27.330 --> 00:09:36.190 - the life of the contract from 20 years to 50 years. And that can be found in enumerated paragraph four. 00:09:36.190 --> 00:09:44.708 - Reviewing the contract and comparing it, you'll find that the key remaining terms are all the same. 00:09:44.708 --> 00:09:54.590 - They did add additional language that the state requires on their contracts, which are things like e-verify now and 00:09:55.074 --> 00:10:02.930 - So the city has to show that they're part of the E-Verify program. Different terms and conditions with 00:10:02.930 --> 00:10:10.633 - regards to like, I'm drawing a blank, sorry. But mostly it's stuff that would require us just to say 00:10:10.633 --> 00:10:18.260 - we're in compliance with state law and really has nothing to do with the actual withdrawal of water 00:10:18.260 --> 00:10:23.294 - from the lake. So it's just, in my opinion, a lot of boilerplate. 00:10:23.778 --> 00:10:30.023 - Some of it's not even related or relevant to what we're doing, but the state's required to put that 00:10:30.023 --> 00:10:36.642 - language in there just because that's what the state requires for all of their contracts. So the contract 00:10:36.642 --> 00:10:43.074 - looks longer when you compare the two, the original and the one that's before you, but for all intents 00:10:43.074 --> 00:10:49.756 - and purposes, the main crux of the agreement remains the same. And what we're asking today is for approval 00:10:49.756 --> 00:10:50.942 - of that agreement, 00:10:51.490 --> 00:10:58.331 - It is still going through the process of being reviewed and approved by the state. They have changed 00:10:58.331 --> 00:11:05.240 - a great deal of their processes. So they have a couple of reviewing bodies that still have to look at 00:11:05.240 --> 00:11:12.352 - the contract and approve it before it can be signed by all of the various authorities at the state level 00:11:12.352 --> 00:11:16.958 - who have to review and sign it as well. So the time frame right now 00:11:18.722 --> 00:11:27.332 - which could be subject to change, but the state is very hopeful will be the actual timeframe is to take 00:11:27.332 --> 00:11:35.859 - the agreement to the NRAC for first approval by their September 8th meeting and then to take it to the 00:11:35.859 --> 00:11:44.304 - NRC for approval at their September 15th meeting. So hopefully we will see their approvals go through 00:11:44.304 --> 00:11:46.622 - in September and get signed 00:11:46.978 --> 00:11:56.291 - a signed copy of the agreement back I would hope relatively shortly after that time so that we can then 00:11:56.291 --> 00:12:05.334 - have our mayor and Director Zeiger and President White sign the agreement as well and then we'll put 00:12:05.334 --> 00:12:13.662 - that contract to bed. Any questions? Chris, how does the Corps of Engineers fit in all this? 00:12:13.762 --> 00:12:20.609 - With regards to the withdrawal, that's strictly between us and the state who has the control over the 00:12:20.609 --> 00:12:27.389 - use of the water in that regard. Where we get in with the Army Corps is with regards to the location 00:12:27.389 --> 00:12:34.303 - of our facilities, making sure that we're within easements, making sure that because they own the land 00:12:34.303 --> 00:12:38.398 - around the lake, so we're sitting on property that they own. 00:12:38.978 --> 00:12:47.216 - So that's where we negotiate and have to deal with the Army Corps. But with regards to this contract, 00:12:47.216 --> 00:12:55.455 - the Army Corps doesn't have a say in the agreement. Okay, thanks. Any other questions? I move that we 00:12:55.455 --> 00:13:04.258 - approve the agreement with the state of Indiana. Second. It's been moved and seconded. Any other discussion? 00:13:04.258 --> 00:13:07.166 - All in favor say aye. Aye. Opposed? 00:13:07.842 --> 00:13:15.237 - All right, contract our end is approved. And you'll see it after the state has reviewed, approved and 00:13:15.237 --> 00:13:22.633 - signed as well. Thank you. Very good. Thank you. Next is requesting approval of the service agreement 00:13:22.633 --> 00:13:29.883 - with GAI consultants. Hi, Jane Fleig, utilities engineer. This is a request to approve an agreement 00:13:29.883 --> 00:13:37.278 - for professional services for the design of the replacement of the 6th Street limestone arch culvert. 00:13:37.378 --> 00:13:45.605 - It's in the 300 block of West 6th Street, pretty much adjacent to the parking lot for the Blooming Foods 00:13:45.605 --> 00:13:53.988 - business there along 6th. It was determined in the report that we received in January from GAI consultants 00:13:53.988 --> 00:13:58.846 - that it was in very poor condition and needed to be replaced. 00:13:59.042 --> 00:14:08.357 - So we have put together this contract with GAI to perform the design services, utility coordination, 00:14:08.357 --> 00:14:17.672 - prepare construction documents, et cetera, in the amount of $240,700. And I would be happy to answer 00:14:17.672 --> 00:14:27.079 - any questions. Yeah. Thanks, Jane. So if the design costs a quarter of a million dollars, how much is 00:14:27.079 --> 00:14:28.094 - the actual 00:14:29.026 --> 00:14:40.515 - Replacement on a cost. We don't have an actual engineers estimate yet, but It's going to be expensive. 00:14:40.515 --> 00:14:52.004 - It's going to be expensive, unfortunately. Anything else? I move that we approve the service agreement 00:14:52.004 --> 00:14:57.246 - with GAI consultants. Second. Moving seconded. 00:14:58.978 --> 00:15:07.753 - Any other discussion? Jane, I'm thinking for a minute, we do culverts, county does bridges, right? Okay. 00:15:07.753 --> 00:15:16.194 - Yeah, and this is a culvert. Actually, when GAI did the limestone culvert investigations, it was 6th 00:15:16.194 --> 00:15:25.470 - Street, 4th Street by Wonder Lab, and then there's one that I didn't know about until last year, Roger Street. 00:15:25.954 --> 00:15:33.548 - close to where the Army Navy surplus used to be. They inspected all of those and the 4th Street limestone 00:15:33.548 --> 00:15:41.214 - arch and the 6th and the Roger Street limestone arch are in much better condition. Roger Street needs some 00:15:42.082 --> 00:15:48.791 - retucking of the limestone inside, possibly some concrete pouring around the bottom. And that is actually 00:15:48.791 --> 00:15:55.437 - included in this design as well. We will have the same contractor while they're in town enter into there 00:15:55.437 --> 00:16:02.146 - and get that repaired, those repairs done. But I think we're in good shape for definitely for 4th Street. 00:16:02.146 --> 00:16:08.539 - And then if we would do these repairs for Roger Street, it'll be some time before we have to look at 00:16:08.539 --> 00:16:11.134 - those again. Okay, any other discussion? 00:16:13.410 --> 00:16:23.985 - for the question. Oh that's right we are all right it's been moved and seconded all in favor say aye. 00:16:23.985 --> 00:16:34.975 - Opposed? All right motion carries thank you Jane. All right next is the request of approval for a service 00:16:34.975 --> 00:16:40.574 - agreement with HNTB for water system design services. 00:16:41.602 --> 00:16:48.768 - Kevin white capital projects coordinator. I'm actually going to do number nine first. It'll make a little 00:16:48.768 --> 00:16:55.664 - bit more sense Okay So this one is for the HNTB the hydraulic modeling for a total contract amount of 00:16:55.664 --> 00:17:00.126 - two hundred eighteen thousand dollars and This will allow HNTB to 00:17:00.258 --> 00:17:06.590 - expand our current hydraulic flow model. We have one, but it hasn't been updated in a little while, 00:17:06.590 --> 00:17:13.112 - so we're going to be concentrating on water mains six inches and larger, and they'll update all of the 00:17:13.112 --> 00:17:19.444 - current information, tank information, some SCADA information into the flow model, which will allow 00:17:19.444 --> 00:17:21.534 - them to then create three future 00:17:21.666 --> 00:17:29.566 - Model scenarios that that kind of that show our demand so that will allow us to determine the system 00:17:29.566 --> 00:17:37.545 - resiliency and Also for potential locations to do any necessary upgrades to meet future demands Happy 00:17:37.545 --> 00:17:45.523 - to answer any questions related to that Okay, so you want us to approve item nine I Can go ahead with 00:17:45.523 --> 00:17:50.686 - eight if you want me to do eight now. I just that's fine. Okay, I 00:17:51.234 --> 00:18:01.548 - So item nine then is with HNTB for hydraulic modeling and system-wide improvements for $218,000, right? 00:18:01.548 --> 00:18:12.160 - Yes, sir, that's correct. OK. Good. Any questions for Kevin? All right. I move that we approve the service 00:18:12.160 --> 00:18:18.110 - agreement for the hydraulic modeling with HNTB Corporation. 00:18:19.906 --> 00:18:27.601 - Moved and seconded all in favor say aye. Aye. Opposed? All right it's approved we'll back up then. 00:18:27.601 --> 00:18:35.374 - Thank you. All right so the second one is also with HNTB for as needed water system design services 00:18:35.374 --> 00:18:43.147 - so as a result of the flow modeling any of the necessary locations that will need improvements this 00:18:43.147 --> 00:18:45.790 - will allow them to actively start 00:18:45.922 --> 00:18:55.411 - to actively start design without having to bring separate design contracts to the board. So this will 00:18:55.411 --> 00:19:04.807 - directly relate to the hydraulic modeling. Okay. And that is for a not to exceed amount of $250,000, 00:19:04.807 --> 00:19:13.086 - but would just be based on an as needed rate. Okay, any questions for Kevin on this one? 00:19:18.594 --> 00:19:27.530 - approve the as needed water system wide design services agreement with HNTB Corporation. Okay, it's 00:19:27.530 --> 00:19:36.376 - been moved and seconded. All in favor say aye. Aye. Opposed? All right, motion carries. Thank you. 00:19:36.376 --> 00:19:45.758 - Thank you. Okay, our next item then is requesting approval of the service agreement with CHA Consulting. 00:19:57.666 --> 00:20:08.171 - Hello, I'm Dan Hudson, Capital Projects Manager, CBU. CBU, we use the qualification-based procedure 00:20:08.171 --> 00:20:19.202 - RFQ, RFP process to identify the engineering firms best suited for the Blucher Pool Wastewater Treatment 00:20:19.202 --> 00:20:23.614 - Plant Rehabilitation and Upgrade Project. 00:20:23.938 --> 00:20:32.905 - After reviewing several firms' qualification, including the technical approach, wastewater treatment 00:20:32.905 --> 00:20:41.961 - experience, project team, understanding of CBU needs, we narrowed down to two firms, highly qualified 00:20:41.961 --> 00:20:51.550 - firms, and we asked them to submit a RFP. After the RFP review, we found that a firm called CHA Consultants 00:20:51.714 --> 00:21:02.699 - was the most qualified to do the job, and that was for $2.375 million for the professional engineering 00:21:02.699 --> 00:21:13.578 - services that included design, evaluation, and construction phase engineering. This 2.375 million CHA 00:21:13.578 --> 00:21:21.470 - engineering contract is essentially a roadmap for major rehabilitation of 00:21:21.602 --> 00:21:31.987 - It touches more than 30 major plant systems, infrastructure areas, from the headworks, clarifiers, through 00:21:31.987 --> 00:21:41.694 - sludge pumping, dewatering, and chemical feed controls, and site improvement. The goal was not only 00:21:41.694 --> 00:21:50.526 - to replace aging equipment, but to improve reliability, redundancy, and energy efficiency, 00:21:51.554 --> 00:22:00.760 - operator safety and maintainability. CHA will take this project from evaluation design through permitting 00:22:00.760 --> 00:22:10.313 - and construction phase engineering. At this point, I just want to remind everyone that this is a professional 00:22:10.313 --> 00:22:19.518 - engineering contract, not a construction contract. The construction contract is expected to be a separate 00:22:19.518 --> 00:22:21.342 - contract and will be 00:22:21.538 --> 00:22:37.014 - substantially larger than this. I'm open to questions. Okay. Questions? Good explanation. Thank you. 00:22:37.014 --> 00:22:49.886 - Is he here? Oh, by the way, Andy Scales from CHA Consultant is here if you have any 00:22:50.626 --> 00:22:58.892 - questions you'd like to talk to the consultant. Where are they located? Excuse me? Where are they located? 00:22:58.892 --> 00:23:07.390 - Indianapolis. I don't know the address. Hi, Andy Scales with CHA Consulting. So we're located in Indianapolis 00:23:07.390 --> 00:23:15.269 - downtown in the Capitol building and then we also have offices in Evansville and the Goatee. We about 00:23:15.269 --> 00:23:19.518 - a year ago did an acquisition of Midwestern Engineers. 00:23:19.970 --> 00:23:27.272 - So that group in Lagotia is also part of our team. So we've got in the Midwest area, roughly 60 or so 00:23:27.272 --> 00:23:34.788 - employees in the water waste water space. Thank you. Andy, could you tell us some other similar projects 00:23:34.788 --> 00:23:42.018 - you've done around the state? Absolutely. So we're doing very similar work right now for the town of 00:23:42.018 --> 00:23:48.318 - Jasper, Boonville, Indiana, the city of Boonville, the city of Washington. We are doing 00:23:48.738 --> 00:23:56.320 - some work up in Culver, getting ready to kick off with that. We've got a large project in Richmond, 00:23:56.320 --> 00:24:03.902 - Indiana that we're doing similar work for, so a lot of that here locally. And then CHA as a company 00:24:03.902 --> 00:24:11.712 - is mostly all parts of the eastern United States, so we're about 2,300 employees. We've got 46 offices 00:24:11.712 --> 00:24:15.806 - from New York down the coast, Pennsylvania, Virginia, 00:24:16.418 --> 00:24:23.825 - North and South Carolina, Florida, Texas, Indiana, Ohio. So we're well versed in this and across the 00:24:23.825 --> 00:24:31.745 - organization, we're probably about 250 water and wastewater staff and employees and engineers. So certainly 00:24:31.745 --> 00:24:39.519 - something we have capacity to jump into. And as a Bloomington resident, historically, I'm looking forward 00:24:39.519 --> 00:24:46.046 - to getting to work on this project. Great, thank you. Thank you. Any other questions for 00:24:46.402 --> 00:24:55.132 - Either of these gentlemen. Maybe a two part. So number one, what's our timeline on getting this going? 00:24:55.132 --> 00:25:03.607 - And number two, which might be a question over here, when we're ready for the construction, is that 00:25:03.607 --> 00:25:12.337 - dependent on a sewer rate case to be able to do the projects? We're working on one and it will be part 00:25:12.337 --> 00:25:15.134 - of that, yeah. Part of that, OK. 00:25:15.266 --> 00:25:23.450 - Design we expect this year soon within a month or so depending on the approval hanging to be able to 00:25:23.450 --> 00:25:31.552 - fund Yes, we do we have funds in the budget for this and actually we have budgeted the construction 00:25:31.552 --> 00:25:40.384 - too Okay, so we're we're ready to go. It's just a matter of Getting it going. I don't think the construction 00:25:40.384 --> 00:25:45.246 - is going to start until next year and It's maybe multi-year 00:25:45.378 --> 00:25:53.852 - a couple of your projects. It's a big project. Okay, thank you. Great. I move that we approve the service 00:25:53.852 --> 00:26:01.926 - agreement with CHA Consulting. Second. It's been moved and seconded to approve the service agreement 00:26:01.926 --> 00:26:10.400 - with CHA Consulting. All in favor say aye. Aye. Opposed? Motion carries. Thank you. Thank you. All right, 00:26:10.400 --> 00:26:13.438 - our next item is requesting approval. 00:26:13.666 --> 00:26:22.901 - A service agreement with Bluestone Tree Incorporated. Zach Bernworth, Assistant Superintendent of Blucher 00:26:22.901 --> 00:26:31.876 - Pool. I've been covering for Dillman Assistant Superintendent while they were searching for a new one. 00:26:31.876 --> 00:26:40.414 - We're taking on the job of getting the dam cleared down at the EQ basin at the Dillman Wastewater 00:26:42.306 --> 00:26:49.331 - trying to have Bluestone come in and do that. I walked out and forgot the agreement that had the pictures 00:26:49.331 --> 00:26:55.959 - on it and everything. My apologies. No problem. It's clearing the whole south. The south end of the 00:26:55.959 --> 00:27:02.719 - EQ basin is a dam, and they're wanting to clear the south side of it and the southeast side of it. So 00:27:02.719 --> 00:27:10.142 - Bluestone has the equipment, the manpower to do so, and the city doesn't have the equipment to do it, so. Okay. 00:27:10.722 --> 00:27:19.235 - Thank you. Any questions? Yeah. How many trees are we talk is a large swath of force. It's a pretty 00:27:19.235 --> 00:27:28.003 - good swath, but they're all like sapling size. Perfect. They're not. They're not big trees at all. OK, 00:27:28.003 --> 00:27:36.601 - I'd say the Max is probably 12 inch. If that yeah. Thank you and they will be spraying. To make sure 00:27:36.601 --> 00:27:38.814 - that it stays clear. Hmm. 00:27:40.642 --> 00:27:48.954 - Okay, any other questions? All right. Move that we approve the service agreement with Blue Stone Tree 00:27:48.954 --> 00:27:56.614 - Incorporated. Second. Okay, it's been moved and seconded. All in favor say aye. Aye. Opposed? 00:27:56.614 --> 00:28:04.844 - Motion carries. Thank you. Next then is requesting approval of service agreement with Christopher B. 00:28:04.844 --> 00:28:06.718 - Burke Engineering LLC. 00:28:13.954 --> 00:28:21.654 - I wore my tall shoes today too. I'm not quite tall enough. I'm Kelsey, the Tony Assistant Director for 00:28:21.654 --> 00:28:29.279 - Environmental. I'm presenting to you today a service agreement with Christopher Burke Engineering for 00:28:29.279 --> 00:28:37.278 - $517,270. So we went through a rigorous solicitation process for our Clear Creek Corridor Renewal Project. 00:28:37.410 --> 00:28:44.890 - which is going to be a reconstruction of the limestone block walls of Clear Creek. We're at Daylights, 00:28:44.890 --> 00:28:52.370 - just at First Street, all the way to Switchyard Park. It's a hundred-year-old construction back in the 00:28:52.370 --> 00:28:59.778 - WPA era, so the limestone block walls have been failing for some time in many locations. So this will 00:28:59.778 --> 00:29:06.750 - give us an opportunity to create a safer drainageway with better capacity. We have a vision for 00:29:07.330 --> 00:29:14.150 - you know, more flood storage, water quality treatment, and just a reinvigoration of the entire corridor. 00:29:14.150 --> 00:29:20.775 - So this is going to be a very large-scale project that will happen over a long period of time, but we 00:29:20.775 --> 00:29:27.530 - are really excited to take the first step to contract out a feasibility study. We had so many wonderful 00:29:27.530 --> 00:29:31.102 - firms submit proposals for this. We initially received 00:29:31.202 --> 00:29:37.246 - 10 proposals that were incredible just through the request for qualifications phase. We narrowed it 00:29:37.246 --> 00:29:43.653 - down to five. I was hoping we could narrow it down to fewer, but there were just so many great proposals. 00:29:43.653 --> 00:29:49.698 - So we had five firms come in, do presentations, just spent so much time and effort really trying to 00:29:49.698 --> 00:29:55.742 - get this contract. Kristerberg pulled ahead. They are partnering with Ratio Architects, who was the 00:29:55.742 --> 00:30:01.182 - original design firm for Miller Showers Park. The same architect will be on this project. 00:30:01.346 --> 00:30:10.224 - as well as other partners. And we had other department heads in these presentations as well, so we got 00:30:10.224 --> 00:30:19.102 - feedback from other folks in the city. So we're just really excited to get this large project started. 00:30:19.102 --> 00:30:27.807 - I'm happy to talk through more of the scope, or I'm happy to answer questions you might have. Anyone 00:30:27.807 --> 00:30:30.910 - have any questions? Yeah, go ahead. 00:30:31.458 --> 00:30:38.186 - Is, are these limestone arches, these culverts, correct? Is that what you said? It's an open channel, 00:30:38.186 --> 00:30:44.849 - actually. Okay, so is this, I guess, are these areas similar to what we have at Indiana Avenue, what 00:30:44.849 --> 00:30:51.445 - we ran into over there, or is this a completely different thing? This will be completely different, 00:30:51.445 --> 00:30:58.173 - because this is all an open stream channel, so it's not going underground. There are gonna be bridges 00:30:58.173 --> 00:31:00.350 - and other crossings to consider, 00:31:00.482 --> 00:31:07.716 - but this is the downstream section. Jane and everyone here at CB did an excellent job with that six 00:31:07.716 --> 00:31:15.673 - in Indiana where it went all the way underground and this is sort of the next phase where it's all daylighted 00:31:15.673 --> 00:31:23.269 - out in the open now, not underground infrastructure. So are we at risk of having someone designate these 00:31:23.269 --> 00:31:30.430 - structures historic? Yes. This is in the proposal that they'll be coordinating with state agencies 00:31:30.626 --> 00:31:41.663 - doing all the consultations needed, assuming that the limestone block walls will be designated as historic. 00:31:41.663 --> 00:31:51.066 - We are assuming that they will? We're prepared to do the work if determined necessary, yes. 00:31:51.066 --> 00:31:55.358 - And this proposal, I guess, at what point 00:31:55.490 --> 00:32:05.089 - If they are designated historic, as I recall, Jane's project required a large outlay of cash from CBU 00:32:05.089 --> 00:32:14.783 - to do this. I understand the need of fixing and repairing and planning for the future of this, but I'm 00:32:14.783 --> 00:32:24.382 - just concerned that we're going to get this designated historic and the number is going to quadruple. 00:32:24.962 --> 00:32:31.419 - I'm very concerned about that. This is going to be a large project and there are many things that could 00:32:31.419 --> 00:32:38.187 - make that cost increase. This is the initial feasibility study where they'll do the preliminary engineering, 00:32:38.187 --> 00:32:44.644 - preliminary coordination, just to give us an idea of what we're going to be looking at. So I guess then 00:32:44.644 --> 00:32:50.977 - for the feasibility study, does this come to light in the physical, like when we get this feasibility 00:32:50.977 --> 00:32:53.150 - study back, is it going to outline 00:32:53.986 --> 00:33:01.160 - what the cost of designating these areas historic is going to cost to either us or to somebody else 00:33:01.160 --> 00:33:08.980 - who's got to pay for it. Yes, so the final product we'll be expecting from this is a preliminary engineering 00:33:08.980 --> 00:33:16.584 - report with three design alternatives. So under phase two task three, they specifically spell out notable 00:33:16.584 --> 00:33:21.534 - historic buildings and limestone wall features. They'll consult with 00:33:21.794 --> 00:33:29.353 - the state's Division of Historic Preservation and Archaeology. Basically, they're going to look at those 00:33:29.353 --> 00:33:36.624 - three alternatives and do a preliminary analysis to basically bring it into the design phase to help 00:33:36.624 --> 00:33:43.967 - reduce the amount of mitigation that may be required and how much we would like to spend basically to 00:33:43.967 --> 00:33:51.166 - basically what the state tells us that would be required, trying to balance how much it would cost. 00:33:53.186 --> 00:34:05.668 - Thank you. It starts at First Street. There's a rally burger just southeast of the Seminary Square Kroger. 00:34:05.668 --> 00:34:10.334 - That First Street is where it opens up. 00:34:10.466 --> 00:34:16.784 - It goes through Dodd Street, Grimes, and we included the section south of Grimes Street because it's 00:34:16.784 --> 00:34:23.102 - still in that limestone block wall. So we're taking that whole corridor and we're going to design it 00:34:23.102 --> 00:34:29.545 - from start to finish because it makes sense to do all the modeling at once. Construction will probably 00:34:29.545 --> 00:34:35.987 - be phased since it's such a large area, but we're trying to do as much comprehensive study of the area 00:34:35.987 --> 00:34:39.678 - as we can at once so that it's more continuous as it goes. 00:34:40.066 --> 00:34:48.627 - Originally built. Um, a lot of the WPA era, um, it was in the thirties, so I don't, I haven't seen anything 00:34:48.627 --> 00:34:57.188 - on the blocks. I would say it. I've seen some other WPA era, um, limestone crossings around the Bloomington 00:34:57.188 --> 00:35:05.115 - or the county that had like a 1930, 1933 kind of etched in the limestone. So it's nearing a hundred 00:35:05.115 --> 00:35:08.286 - years. A hundred years. Isn't that bad. 00:35:09.154 --> 00:35:17.586 - We certainly, I mean, it did its job for so long, so. Yeah. OK. Other questions for Kelsey? I move that 00:35:17.586 --> 00:35:25.693 - we approve the service agreement with Christopher B. Burke Engineering LLC. Second. OK. And then do 00:35:25.693 --> 00:35:34.044 - we move and second it? All in favor say aye. Aye. Opposed? All right. Motion carries. Thank you. Thank 00:35:34.044 --> 00:35:35.422 - you all so much. 00:35:37.922 --> 00:35:46.003 - All right, next item is approval of the on-call service agreement with Deckard Land Survey. All right. 00:35:46.003 --> 00:35:54.240 - Good evening, Philippine Engineering. So what we've recognized is working with TND and with Brian Blake, 00:35:54.240 --> 00:36:02.242 - our land acquisition and easement person, as we look at easements and use of those easements, we need 00:36:02.242 --> 00:36:05.694 - to locate those before we get in and do any 00:36:05.794 --> 00:36:12.647 - land disturbance or tree removal, as well as some properties we own that also have trees and other properties 00:36:12.647 --> 00:36:18.876 - in close proximity that would affect where we can bring equipment in. So we saw a need here to just 00:36:18.876 --> 00:36:25.293 - have a land surveyor on call that we could have come out and stake a property line or an easement line 00:36:25.293 --> 00:36:31.584 - for us before we started any construction work. And a lot of times that needs to happen pretty quick 00:36:31.584 --> 00:36:34.014 - and it's hard to get back to the board 00:36:34.114 --> 00:36:42.675 - And then there are small amounts individual here and there. And so we just felt like this was perfect 00:36:42.675 --> 00:36:51.572 - for an on-call. Not to exceed $20,000. OK. Questions for Phil? I move that we approve the call of service 00:36:51.572 --> 00:36:59.881 - agreement with Decker Land Survey. Second. Moved and seconded. All in favor say aye. Aye. Opposed? 00:36:59.881 --> 00:37:03.070 - All right. Motion carried. Thank you. 00:37:04.834 --> 00:37:15.056 - All right, do we have any old business from the board? Old business from staff? All right, new business 00:37:15.056 --> 00:37:24.885 - from the board? New business from staff? All right. We haven't had any subcommittees since our last 00:37:24.885 --> 00:37:33.534 - meeting, I don't think. We do have a property planning subcommittee meeting planned for 00:37:34.114 --> 00:37:47.688 - September the 8th for our next meeting Staff reports Then this evening all right anyone here for public 00:37:47.688 --> 00:38:02.046 - comment petitions or communications Yes, I Don't think that the folks who wished to discuss the decision by a 00:38:02.722 --> 00:38:12.770 - the utilities department to deny their request for connection have appeared, but I did want to address 00:38:12.770 --> 00:38:22.818 - the board. We had some folks who own property outside of city limits located at 3704 South Judd Street 00:38:22.818 --> 00:38:30.622 - request that we allow them to connect to our sanitary sewer because they have a 00:38:30.786 --> 00:38:40.115 - septic system that's not functioning properly anymore. From their request, it appears that they have 00:38:40.115 --> 00:38:49.536 - the ability to rebuild the system, but it's going to be very costly for them. As you all may be aware 00:38:49.536 --> 00:38:55.262 - and can recall, we have very strict limited opportunities for 00:38:56.354 --> 00:39:03.817 - property owners out in the county to connect to our sanitary sewer and they are twofold. If you can 00:39:03.817 --> 00:39:11.279 - voluntarily annex into the city so that you are now a part of the municipal boundaries of the city, 00:39:11.279 --> 00:39:18.668 - then you can connect. Otherwise, you have to rely upon a finding from the economic and sustainable 00:39:18.668 --> 00:39:24.190 - development department that the development being proposed for a property 00:39:24.930 --> 00:39:32.307 - is strategic economic development that would do two things. It would contribute to job creation for 00:39:32.307 --> 00:39:39.758 - the community at large, not just the city, but even Monroe County, but to contribute to job creation 00:39:39.758 --> 00:39:47.357 - and wage growth, which has not happened with regards to this property. We don't have an administrative 00:39:47.357 --> 00:39:53.406 - remedy for the denial of a connection, so parties can feel free to go straight to 00:39:53.634 --> 00:40:00.115 - Court if they wish to to try and get a judge to weigh in So there's really nothing for the board to 00:40:00.115 --> 00:40:06.726 - do in these situations Because our rules and regulations have are pretty strict. They just say if you 00:40:06.726 --> 00:40:13.401 - don't have one of these two Things going on then you shall not connect the Brightline rule is Property 00:40:13.401 --> 00:40:20.142 - owners of the county shall not connect unless you have these two things and if you don't you just don't 00:40:20.142 --> 00:40:21.438 - get to connect so I 00:40:22.114 --> 00:40:29.255 - I wanted to bring those up as a reminder. We've referred to this as an appeal. It isn't really, it's 00:40:29.255 --> 00:40:36.891 - just an opportunity for them to come in and express their concerns with the board, but there isn't anything 00:40:36.891 --> 00:40:43.749 - really for the board to do. So I just wanted to remind the board of that role at the moment. So. 00:40:43.749 --> 00:40:51.102 - And Chris, that's because that property is not, not, it's not contiguous. Yeah, it doesn't share enough 00:40:51.298 --> 00:40:59.597 - It doesn't share any boundaries with municipal property, so it cannot establish that required one-eighth 00:40:59.597 --> 00:41:07.738 - contiguity of its property lines with the city to allow it to do a voluntary annexation into the city. 00:41:07.738 --> 00:41:15.721 - And the city is not looking to involuntarily annex that property, so there isn't an annexation going 00:41:15.721 --> 00:41:20.542 - on. And I'm assuming they're appealing because the line runs 00:41:20.802 --> 00:41:27.272 - in front of their property that they could just connect to? I've not asked GIS or anybody to show me 00:41:27.272 --> 00:41:34.127 - that. They are under the impression, and they could very well be right, that there is a sewer line running 00:41:34.127 --> 00:41:40.661 - in front of their property. They mentioned that they had neighbors who are connected, so I don't know 00:41:40.661 --> 00:41:47.259 - if we have sewer there, but that does not, it has no bearing on whether they can connect at this point 00:41:47.259 --> 00:41:50.142 - in time. I just think it's very unfortunate. 00:41:50.466 --> 00:41:58.795 - people might all very much agree with that. It'd be great if we could, but given the condition of annexation 00:41:58.795 --> 00:42:06.588 - these days, the lack of authority that waivers provide or sense of security that a municipality might 00:42:06.588 --> 00:42:14.459 - have for waivers, we just don't have a situation where we can allow connections right now. It's a good 00:42:14.459 --> 00:42:18.814 - discussion, Chris. I think it's one of those things that 00:42:19.554 --> 00:42:30.363 - We've been mindful of that our rules don't allow these kind of connections, but yet we believe that 00:42:30.363 --> 00:42:41.280 - for the best outcome for health in the community is oftentimes not a failing septic system. Correct. 00:42:41.280 --> 00:42:49.278 - The state would like to see septics go away and that folks get connected. 00:42:49.986 --> 00:42:58.727 - But the state also doesn't want to see the municipalities grow, so we're kind of in a weird position. 00:42:58.727 --> 00:43:08.154 - It's a very awkward position to be in, yes. The only way we could fix that is if we change our administrative 00:43:08.154 --> 00:43:16.981 - rules, right? Certainly, yes, and that would have to go through a process discussion with the director 00:43:16.981 --> 00:43:19.038 - and probably the mayor. 00:43:19.298 --> 00:43:28.712 - Not going to happen this evening. Yeah. So we're in the near future. Probably not. Since these were 00:43:28.712 --> 00:43:37.749 - just approved like in January, right? All right. Thank you for that update. Any other petitions 00:43:37.749 --> 00:43:45.374 - or communications? Any else? Okay, we will stand adjourned. Thank you very much.