WEBVTT 00:00:00.194 --> 00:00:07.809 - Okay, it's after five, it's time to get started for the utility service board meeting for the city of 00:00:07.809 --> 00:00:15.424 - Bloomington on October 5th, 2026. And just a reminder that our mission of our board and our utilities 00:00:15.424 --> 00:00:23.039 - department is to enhance the quality of life in our community by providing safe, sustainable and high 00:00:23.039 --> 00:00:29.534 - quality drinking water, wastewater and stormwater services in a cost effective manner. 00:00:29.986 --> 00:00:37.568 - promoting public health, economic vitality, and environmental stewardship. And our vision is that CBU 00:00:37.568 --> 00:00:45.299 - will be the leading municipal water utility organization in Indiana. We have board members present this 00:00:45.299 --> 00:00:52.881 - evening, and Mr. Sherman, board member, is online. So we'll have a hybrid meeting this evening, which 00:00:52.881 --> 00:00:59.646 - means we'll be doing roll call votes. All right. Are there any petitions or communications 00:00:59.810 --> 00:01:11.572 - from the public on items that are not on our agenda this evening. Any comments? All right. Seeing none, 00:01:11.572 --> 00:01:23.446 - we'll move ahead to approval of the minutes from our previous meeting of September 21st, 2026. Everybody 00:01:23.446 --> 00:01:29.214 - had a chance to review the minutes of the meeting. 00:01:30.210 --> 00:01:41.518 - Okay, it's been moved and seconded that we approve the minutes to the meeting. And Rachel, if you will 00:01:41.518 --> 00:01:53.155 - call the roll. Yes. Yes. Okay, the minutes have been approved. Thank you. Next item is approval of claims 00:01:53.155 --> 00:01:59.742 - and we have the standard invoices as listed in your agenda. 00:02:01.794 --> 00:02:11.025 - Any questions on the standard invoices? I move that we approve the standard invoices. All right, it's 00:02:11.025 --> 00:02:20.257 - been moved and seconded to approve standard invoices this evening. All in favor, call the roll there. 00:02:20.257 --> 00:02:29.488 - Carpenter? Yes. Dembro? Yes. White? Yes. Stewart? Yes. Sherman? Yes. Okay, the standard invoices have 00:02:29.488 --> 00:02:30.846 - been approved. 00:02:31.842 --> 00:02:45.357 - Thank you. Next is utility bills for September 24th. A chance to review those. Any questions on the 00:02:45.357 --> 00:02:57.790 - utility bills? All right. You might be getting some feedback online there or something, but 00:03:04.066 --> 00:03:14.391 - Okay, utility bills for September 24th. It's been moved and seconded. Call the roll. Sherman? Yes. Deborah? 00:03:14.391 --> 00:03:24.238 - Yes. White? Yes. Stewart? Yes. Harmon? Yes. Okay, utility bills for September 24th have been approved. 00:03:24.238 --> 00:03:27.966 - Next is utility bills for October 1st. 00:03:31.234 --> 00:03:43.190 - move that we approve utility bills for October 1st. Okay it's been moved and seconded. Any other discussion 00:03:43.190 --> 00:03:54.372 - for those two utility bills? Call the roll. All right it's been approved for approval of the utility 00:03:54.372 --> 00:04:00.350 - bills for October the 1st. Next is wire transfers and 00:04:00.770 --> 00:04:12.718 - for October here in the sum of $648,106.92 for the 5th of October. I move that we approve the wire transfers, 00:04:12.718 --> 00:04:23.906 - fees, and payroll. Second. It's been moved and seconded. Please call the roll. Stewart? Yes. Armitter? 00:04:23.906 --> 00:04:30.206 - Yes. Devereaux? Yes. White? Yes. Sherman? Yes. All right. 00:04:30.306 --> 00:04:41.663 - wire transfers are approved. Next item is customer refunds. Pay date would be October the 9th. So we've 00:04:41.663 --> 00:04:52.911 - got a couple of pages of those totaling $4,998.57. I move that we approve customer refunds. All right, 00:04:52.911 --> 00:04:58.590 - it's been moved and seconded. Any other discussion? 00:05:01.090 --> 00:05:14.723 - Call the roll. Yes. Yes. Yes. Yes. Yes. All right. The customer refunds have been approved. Next we 00:05:14.723 --> 00:05:25.630 - have counts a special check run counts payable they're listed for September 24. 00:05:29.954 --> 00:05:38.828 - I move that we approve the special check run. All right, it's been moved and seconded. Any other discussion? 00:05:38.828 --> 00:05:47.213 - We'll call the roll. White? Yes. Sherman? Yes. Debrow? Yes. Carpenter? Yes. Stewart? Yes. Okay, motion 00:05:47.213 --> 00:05:55.435 - carries for the special check run approval. Next on our agenda, item five is approval of the consent 00:05:55.435 --> 00:05:57.470 - agenda totaling $19,357. 00:05:57.954 --> 00:06:07.339 - 71 cents, and I'll call on Katherine Zager to give us the rundown on those. Good evening, Katherine 00:06:07.339 --> 00:06:17.006 - Zager, utilities director. I'm presenting tonight's consent agenda totaling $19,357.71. First contract 00:06:17.006 --> 00:06:21.886 - is with Stephen Lee Kleiman, DBA Stitescale Co LLC. 00:06:22.178 --> 00:06:31.647 - for $3,370 with two automatic renewals for the service and calibration of scales at Blucher, Dillman, 00:06:31.647 --> 00:06:41.581 - and Monroe. Next is with J.H. Waters, Inc. for $9,500 for EQ basin repairs at Dillman Wastewater Treatment 00:06:41.581 --> 00:06:51.422 - Plant. Next is with SET Environmental for $2,937.71 for the cleaning out of the sodium hydroxide day tank 00:06:51.746 --> 00:06:59.839 - at Monroe Water Treatment Plant. And next is with Wheeler Coaching Systems LLC for $3,550 for Environmental 00:06:59.839 --> 00:07:07.333 - Supervisors Communication Workshop. Is there any member who wishes to consider one or more of these 00:07:07.333 --> 00:07:15.127 - items individually? Hearing none, if there's no opposition, these items will be approved as recommended 00:07:15.127 --> 00:07:19.998 - by staff. Hearing no opposition, the consent agenda is approved. 00:07:23.074 --> 00:07:33.081 - Thank you very much, Kat. Next item then is item six, the Habitat for Humanity Appeal. And our counsel, 00:07:33.081 --> 00:07:42.799 - Chris Wheeler, will make a presentation on this appeal. Good evening. Chris Wheeler with City Legal. 00:07:42.799 --> 00:07:49.342 - Last time we were here, we had an appeal from Habitat for Humanity. 00:07:50.242 --> 00:07:58.416 - discussing the issuance of water meters as it relates to Osage Place and the development of those properties. 00:07:58.416 --> 00:08:05.995 - Since that time, well, we had asked that this board take the matter under consideration and come back 00:08:05.995 --> 00:08:13.649 - with its findings and conclusions. In the meantime, in these last two weeks, Habitat and CBU have been 00:08:13.649 --> 00:08:19.742 - in negotiation in an effort to try and reach a settlement which the parties have. 00:08:20.226 --> 00:08:25.724 - I have not shared that agreement with you, but it has been reviewed and signed by Habitat and I'm going 00:08:25.724 --> 00:08:31.116 - to read it into the record. If the board approves this evening, then we would ask that the chair sign 00:08:31.116 --> 00:08:36.772 - so that we can get a copy back to Habitat and this matter would be resolved. The appeal would be withdrawn 00:08:36.772 --> 00:08:42.270 - and we wouldn't need those findings. So this is the settlement agreement. Please ask questions or raise 00:08:42.270 --> 00:08:47.820 - your hand if you don't understand what I'm reading to you while we go through this. Otherwise, I'm happy 00:08:47.820 --> 00:08:49.406 - to take questions at the end. 00:08:49.698 --> 00:08:55.813 - as well. But this is the settlement agreement. It reads as follows. This settlement agreement is entered 00:08:55.813 --> 00:09:01.636 - into between the city of Bloomington utilities department by and through its utility service board. 00:09:01.636 --> 00:09:07.576 - They are together referred to as the city and with Habitat for Humanity of Monroe County, Inc., which 00:09:07.576 --> 00:09:13.400 - we're going to refer to as Habitat. And collectively, these are the parties. Upon signature of this 00:09:13.400 --> 00:09:16.894 - agreement, it shall be considered binding upon the parties. 00:09:17.282 --> 00:09:23.369 - Whereas Habitat is the developer of real property known commonly as Osage Place, which is split up into 00:09:23.369 --> 00:09:29.280 - two phases, phase one and phase two. And whereas the parties have been working together to resolve a 00:09:29.280 --> 00:09:35.425 - discrepancy between the approved design plans for a western storm swale and the storm swale that Habitat 00:09:35.425 --> 00:09:38.878 - has installed in phase one of the Osage Place development. 00:09:39.106 --> 00:09:45.231 - And whereas CBU has withheld approval for the release of water meters and phase two of the Osage Place 00:09:45.231 --> 00:09:51.178 - development until the western storm swale discrepancy is resolved. And whereas CBU and Habitat wish 00:09:51.178 --> 00:09:57.125 - to see the discrepancy resolved without CBU having to continue to withhold approval for the release 00:09:57.125 --> 00:10:00.990 - of water meters and phase two of the Osage Place development and 00:10:01.442 --> 00:10:07.861 - Whereas the parties wish to avoid potential litigation in the form of judicial review and possible appeal 00:10:07.861 --> 00:10:14.461 - of said judicial review over this matter, along with the uncertainty of its outcome and the costs associated 00:10:14.461 --> 00:10:20.578 - with such litigation. Now, therefore, the parties have agreed to the following terms and conditions. 00:10:20.578 --> 00:10:26.754 - Number one, upon submission of Habitat's application for water services for homes in Osage Place, CBU 00:10:26.754 --> 00:10:30.206 - will process the applications and provide water service. 00:10:30.658 --> 00:10:38.130 - Number two, Habitat shall submit responses to CBU's September 21, 2026 comments on Habitat's September 00:10:38.130 --> 00:10:45.458 - 2, 2026 stormwater infrastructure design submission, which was submitted in an effort to resolve the 00:10:45.458 --> 00:10:53.003 - discrepancies noted for the existing western storm swell. The parties shall conduct a meeting to review 00:10:53.003 --> 00:10:54.526 - the submitted design 00:10:54.978 --> 00:11:01.450 - CBU comments and Habitat responses on a mutually agreed upon date between October 19, 2026 and October 00:11:01.450 --> 00:11:07.860 - 30, 2026. This meeting shall be facilitated by the Deputy Mayor of the City of Bloomington. The focus 00:11:07.860 --> 00:11:14.207 - of this meeting shall be to identify and resolve any remaining issues regarding the submitted design 00:11:14.207 --> 00:11:20.491 - and to then have CBU approve the design plans for the new stormwater infrastructure. Habitat shall, 00:11:20.491 --> 00:11:24.638 - this is number four, Habitat shall no later than October 30, 2027 00:11:24.866 --> 00:11:31.672 - install or cause to be installed the new stormwater infrastructure in accordance with the approved design 00:11:31.672 --> 00:11:38.093 - plans. Number five, if the party should reach an impasse on the design and or if after final design 00:11:38.093 --> 00:11:44.643 - plans are approved by CBU, should Habitat fail to install the stormwater infrastructure in accordance 00:11:44.643 --> 00:11:51.256 - with said approved design plans or fail to complete the installation of said stormwater infrastructure 00:11:51.256 --> 00:11:52.990 - in the timeframe set above 00:11:53.538 --> 00:11:59.965 - Then CBU may pursue enforcement and penalties against Habitat in accordance with Bloomington Municipal 00:11:59.965 --> 00:12:06.705 - Code 13.08. Number six, this agreement shall be reviewed and approved by the USB and by a Habitat executive 00:12:06.705 --> 00:12:13.007 - authorized to sign on behalf of and to bind Habitat. Number seven, Habitat shall withdraw its appeal 00:12:13.007 --> 00:12:19.372 - to the USB. All parties shall be responsible for their own attorney fees and related expenses. That's 00:12:19.372 --> 00:12:22.430 - the entire agreement. There is a signature page. 00:12:22.626 --> 00:12:31.339 - I can tell you that Habitat has signed it. Wendy Goodlett has signed this document as of today. Happy 00:12:31.339 --> 00:12:40.051 - to answer questions or try to clarify any of the things I've read. I'm expecting that probably number 00:12:40.051 --> 00:12:48.935 - five will be requiring some clarification, but happy to try. Thank you, Mr. Wheeler. Any questions from 00:12:48.935 --> 00:12:50.558 - our board members? 00:12:50.722 --> 00:12:57.880 - and I'm sure you said it and I just was taking in so much information. What is the timeline for the 00:12:57.880 --> 00:13:05.180 - installation of the stormwater infrastructure? So we would expect once, well, the timeline for review 00:13:05.180 --> 00:13:12.767 - of the design that's been provided by Habitat, the review and approval of the design and the installation 00:13:12.767 --> 00:13:19.710 - of the infrastructure in accordance with that approved design is not until October 30th of 2027. 00:13:20.290 --> 00:13:32.025 - So we have a year to see that all put into place. I guess I missed the 27 part. OK. Any other questions 00:13:32.025 --> 00:13:43.308 - from the board? Issues? What will be the parties at the meeting between the 19th and the 30th? Will 00:13:43.308 --> 00:13:47.934 - it just be? It'll be members of Habitat. 00:13:48.706 --> 00:13:55.137 - and their representatives, members of CBU and their representatives. I'm sure that Carrie Bennett will 00:13:55.137 --> 00:14:01.630 - be in attendance. I don't know, but I will be. Um, and I'm guessing that cat and Phil might be present, 00:14:01.630 --> 00:14:07.312 - but I don't know for sure who the CBU representatives will be. And, uh, this whole meeting 00:14:07.312 --> 00:14:13.806 - will be facilitated by the deputy mayor just to provide some, uh, measure of, uh, facilitation in order 00:14:13.806 --> 00:14:16.990 - to keep the parties moving in the right direction. 00:14:22.562 --> 00:14:30.496 - Well, there's the only action on our part is that we need to. I'd like you to vote to approve this agreement 00:14:30.496 --> 00:14:38.138 - so that you can go ahead and sign it and we can move forward in accordance with the terms and conditions 00:14:38.138 --> 00:14:42.942 - of the agreement. All right. We'll entertain a motion to do that. 00:14:50.434 --> 00:15:01.006 - It's been moved and seconded. Any other discussion on the resolution? I just would add comments that 00:15:01.006 --> 00:15:11.787 - I'm particularly thankful for our legal department and Habitat working the details out on this. That's 00:15:11.787 --> 00:15:19.742 - kind of the direction that we discussed a couple of weeks ago that we hoped 00:15:19.842 --> 00:15:29.814 - would happen, and in general, as this board has discussed in the past, our goal, particularly 00:15:29.814 --> 00:15:40.528 - with stormwater, is to make sure that we protect our citizens as new development occurs. And this is 00:15:40.528 --> 00:15:47.742 - a particularly important project. And when you have new homeowners, 00:15:47.842 --> 00:15:58.346 - particularly, we don't want them to ever be in a spot where we need to go back in and do remediation. 00:15:58.346 --> 00:16:08.849 - And so this, I think, will be a really good resolution for our rate payers and for developers and for 00:16:08.849 --> 00:16:15.646 - the utility. So thanks for your good work on this. Call the roll. 00:16:18.786 --> 00:16:29.759 - Yes. Thank you. All right. Motion is carried. The resolution is approved. Thank you very much for everyone 00:16:29.759 --> 00:16:40.219 - involved. Great resolution. All right. The next item is item seven, which is the request for approval 00:16:40.219 --> 00:16:46.782 - of the First Amendment to our agreement with Davies Engineering 00:16:47.202 --> 00:16:55.572 - And I think Dan Hudson's here to talk about that one. Hello, I'm Dan Hudson, Capital Projects Manager 00:16:55.572 --> 00:17:03.942 - for the city of Bloomington. And I'd like the board to consider a change order to Davey's engineering 00:17:03.942 --> 00:17:12.148 - contract for the Dillman Road wastewater treatment plant. What that contract is is a design for the 00:17:12.148 --> 00:17:15.102 - HVAC system and the admin building. 00:17:15.362 --> 00:17:25.520 - that includes the laboratory for the utility and also for an HVAC system and the headworks. The current 00:17:25.520 --> 00:17:35.580 - contract does not have bid services or construction services, so we'd like to move this project on and 00:17:35.580 --> 00:17:45.054 - go out to bid, but we need a contract change to do that. And they're asking for 18,700 for a new 00:17:45.154 --> 00:17:55.661 - not to exceed 80,600. Okay. So what we're doing is, do they do the actual installation or? No, no. Doing 00:17:55.661 --> 00:18:05.868 - design work? Yeah, the design is pretty much done. We just have to get the bids together and go ahead 00:18:05.868 --> 00:18:14.174 - and advertise and do the regular bid. And all this is at Dillman? At Dillman, yes. 00:18:14.946 --> 00:18:26.085 - Very good. All right, any questions for Dan? First Amendment to the contract with Davies Engineering. 00:18:26.085 --> 00:18:37.115 - Second. Been moved and seconded. Any other discussion? All right, we'll call the roll. Deborah? Yes. 00:18:37.115 --> 00:18:43.230 - Sherman? Yes. Stewart? Yes. Parmenter? Yes. White? Yes. 00:18:47.138 --> 00:18:54.857 - And the First Amendment change order is approved. Thank you. All right, next is item eight on our agenda. 00:18:54.857 --> 00:19:02.357 - This one is the request to approve the First Amendment to the agreement with Deniman Construction. And 00:19:02.357 --> 00:19:09.931 - Dan will be with us there as well. Yeah, this one takes a little explanation. If you give me time, I'll 00:19:09.931 --> 00:19:15.902 - give you a little history on how we got to this point. You got time. I have time. 00:19:17.122 --> 00:19:28.337 - In late April, we went out to bid for the contract and we received three bids and Thenamen was by far 00:19:28.337 --> 00:19:39.881 - the most reliable and most responsive and responsible at lowest cost for the project. It did not include 00:19:39.881 --> 00:19:43.070 - under drains in the project. 00:19:43.266 --> 00:19:52.685 - because it was based really on our experience of Monroe where an older filter and we had zero under, 00:19:52.685 --> 00:20:02.197 - under drain failure with that. So we was, we're guessing that we wouldn't have an under drain failure 00:20:02.197 --> 00:20:07.326 - while at the bid meeting. I received a photograph that 00:20:07.554 --> 00:20:17.899 - occurred that day that we lost one of the filters from a failure of the under drain. So that was a bad 00:20:17.899 --> 00:20:28.444 - choice. We did that and so we contacted the manufacturer. Manufacture said that we would have to replace 00:20:28.444 --> 00:20:37.182 - that existing row plus the rows on either side of the failure to do that. So we bought 00:20:37.634 --> 00:20:46.455 - the under drain and it was going to be installed under a smaller change order with the contract. In 00:20:46.455 --> 00:20:55.277 - the meantime, the manufacturer reneged on that and they said that they would not warranty the under 00:20:55.277 --> 00:21:04.451 - drain unless all of the under drains were replaced. And that has to do with they didn't think that they 00:21:04.451 --> 00:21:05.598 - could remove 00:21:06.274 --> 00:21:16.187 - an under drain without damaging the other one. So now we're forced in replacing all of the under drains. 00:21:16.187 --> 00:21:25.629 - And in the meantime, we lost another filter with the under drain and a third filter. So now we have 00:21:25.629 --> 00:21:35.070 - one filter left at Dillman and the superintendent and the operations are very concerned about that. 00:21:35.650 --> 00:21:45.813 - And there's been some talk to IDEM about what to do if we lost all of the filters. So they want me to 00:21:45.813 --> 00:21:55.976 - see if I can do this as quick as possible to get some sort of contract move forward so we can replace 00:21:55.976 --> 00:22:01.854 - the media, which is the existing and the new under drains. 00:22:02.178 --> 00:22:13.338 - The quickest way would be an amendment to the existing contract. If we go out and rebid, we're talking 00:22:13.338 --> 00:22:24.389 - about adding two, maybe three months to the project. So we have an amendment to the existing contract 00:22:24.389 --> 00:22:30.782 - for $1,125,000 for a new not to exceed cost of $1,875,000. 00:22:32.322 --> 00:22:42.036 - When we came in with this cost that created a legal problem because we're not, there's a state statute 00:22:42.036 --> 00:22:51.845 - that we're not supposed to go over 20% of the original contract. And this is by far over 20%. But after 00:22:51.845 --> 00:22:59.390 - council with legal, we were able to say that we met the statute and we're okay. 00:23:02.114 --> 00:23:11.481 - So now I guess I'm asking the board to approve that amount so we can move forward with this project. 00:23:11.481 --> 00:23:21.034 - So Dan, a couple of things. Yes. It looks to me like we've got a proprietary system here that we don't 00:23:21.034 --> 00:23:30.402 - have a lot of choice with. We have to stick with the existing filter media. Yes. Okay. Filter. Yeah. 00:23:30.402 --> 00:23:31.422 - Yeah. Wow. 00:23:31.874 --> 00:23:39.241 - And so how long does this warranty go for? Warranty? That's a good point. I don't know. I think it's 00:23:39.241 --> 00:23:47.264 - five years. I think that you can't hold me on, but I'm not sure. But I'm just thinking, you know, proprietary 00:23:47.264 --> 00:23:54.704 - system. We're kind of up against the wall here, but we are. And if we're going to do this, we need to 00:23:54.704 --> 00:24:01.342 - know that it's going to work for a while, right? I sure hope so. The good thing is that we 00:24:01.794 --> 00:24:10.473 - compared around locally. In Indianapolis, Citizens Energy had a filter that was very similar to this, 00:24:10.473 --> 00:24:19.578 - exact same manufacturer of the underdrain, and it failed. And the total cost for the media and the filters 00:24:19.578 --> 00:24:21.790 - was pretty much the same. 00:24:22.466 --> 00:24:33.188 - So we feel like we have a good cost here, even though it is a high cost, it's reasonable compared to 00:24:33.188 --> 00:24:44.016 - another project. Well, I guess we've kind of learned that this isn't necessarily the best to do brand 00:24:44.016 --> 00:24:52.190 - new systems with. Yes, yeah. Are there other manufacturers of this equipment 00:24:52.610 --> 00:25:01.702 - a better success, right? Well, the Monroe plant is a vitrified clay. I thought a vitrified clay would 00:25:01.702 --> 00:25:10.616 - be a lot more fragile, would be cracked or broken. There was nothing. Vitrified clay seemed to hold 00:25:10.616 --> 00:25:20.510 - up. But I don't believe they even make vitrified clay under drains anymore. Those are something they don't do. 00:25:20.706 --> 00:25:28.939 - There is another manufacturer called Leopold that makes something similar, but the dimensions of the 00:25:28.939 --> 00:25:37.662 - filter won't fit that without cutting the, and they don't, once you cut it, you can't, they won't warranty 00:25:37.662 --> 00:25:45.813 - it. So this is kind of like we lost one and it puts stress on the rest of them and then that caused 00:25:45.813 --> 00:25:49.726 - them all to fail. Right. Okay. Thank you. Okay. 00:25:50.978 --> 00:26:01.574 - Other questions for Dan? Okay, we'll go here. I move that we approve the change of order with Dannemann 00:26:01.574 --> 00:26:10.846 - Construction. Second. Okay, it's been moved and seconded. Any other discussion? All right, 00:26:10.846 --> 00:26:14.718 - call the roll, please. Yes. Yes. Yes. 00:26:20.386 --> 00:26:31.643 - Dr. Sherman. Professor Sherman. Trying to see if he's still with you. Jim, can you hear us? We still 00:26:31.643 --> 00:26:42.900 - got your signal? He's trying to talk, looks like. Okay. We didn't hear your last vote. Sherman. Yes, 00:26:42.900 --> 00:26:47.358 - can you hear me? Yeah, we have you now. 00:26:48.514 --> 00:26:56.984 - Jim, did you vote on the last, this change order for Thenemann? Yes, I did. Okay, it was a yes vote? 00:26:56.984 --> 00:27:05.371 - Yes. Okay, good. We got you now. Thank you. So the change order has been approved. Thank you. Thank 00:27:05.371 --> 00:27:13.841 - you for bearing with me on the history lesson. All right. Okay, our next item is request approval of 00:27:13.841 --> 00:27:17.950 - the service agreement with Doppler Incorporated. 00:27:18.946 --> 00:27:26.264 - Daniel Frank is here. Daniel Frank, Communications Manager, here to present the agreement with Doppler 00:27:26.264 --> 00:27:33.369 - Inc. for $223,826.27. This is for a response management solution for our control office here at the 00:27:33.369 --> 00:27:40.830 - service center. This will help streamline a lot of the processes that we have in there that we do daily. 00:27:40.830 --> 00:27:48.574 - It'll also provide a whole lot of customer service oriented notifications to help with communications moving 00:27:49.538 --> 00:27:57.016 - happy to answer any questions. So Frank, is this an annual contract or are we buying a big software 00:27:57.016 --> 00:28:04.643 - package and then we need a contract? This will be three years and then it also includes this includes 00:28:04.643 --> 00:28:12.345 - an 18,000 implementation fee that we'll cover. This is integrated with our City Works system so that's 00:28:12.345 --> 00:28:15.486 - a part of that. What all does this do? So 00:28:16.034 --> 00:28:22.824 - The main benefits that I get out of the control offices. Currently we take calls in there, enter them 00:28:22.824 --> 00:28:29.481 - into an email, and then we go back into City Works and put all that information into a second spot. 00:28:29.481 --> 00:28:36.138 - This will, we put everything into the Doppler portal. It will automatically integrate with our City 00:28:36.138 --> 00:28:42.795 - Works, create work orders based off of that. And then it will automate our dispatching. If we get a 00:28:42.795 --> 00:28:44.126 - main break, we can, 00:28:44.482 --> 00:28:51.207 - no longer have to deal with all the phone calls related with that to call out a crew. If somebody calls 00:28:51.207 --> 00:28:57.672 - in with a main break, they can, we can send out a text message to the customer that's reporting it. 00:28:57.672 --> 00:29:04.397 - If they decide to, they can provide us with a photo of what they're seeing out in the field and provide 00:29:04.397 --> 00:29:11.121 - us with the ability to diagnose it without having to send somebody out. Saves us a call to an assistant 00:29:11.121 --> 00:29:12.350 - superintendent and 00:29:13.346 --> 00:29:20.783 - It also provides a lot of other notifications. You can same thing if the customer receives that they 00:29:20.783 --> 00:29:28.146 - can get updates if it is a main break, say it will give them the ability to track that progress. If 00:29:28.146 --> 00:29:35.729 - we dispatch a crew out, they start working on whatever that issue is, then they'll get updates in real 00:29:35.729 --> 00:29:43.166 - time. So it also alerts staff for a call out. Yeah. Sounds like we're saving a lot of steps here for 00:29:43.714 --> 00:29:51.987 - the communications operators. Yes. That's good because providing a lot of value to customers who will 00:29:51.987 --> 00:30:00.340 - get notifications as we're doing. Frank, do you have any idea of how our call volume has gone over the 00:30:00.340 --> 00:30:08.937 - past few years? We don't really track overall call volume. It stays pretty steady. It's more concentrated 00:30:08.937 --> 00:30:12.830 - in the eight to four and four to midnight area. 00:30:13.538 --> 00:30:21.352 - That's good to know. Does this have an interface to use with Everbridge? It doesn't necessarily partner 00:30:21.352 --> 00:30:28.941 - with Everbridge. They have their own notification application that goes along with it. It's a little 00:30:28.941 --> 00:30:36.455 - bit more expensive than Everbridge and we already have that system up and running so I didn't see a 00:30:36.455 --> 00:30:41.790 - need to trade additional costs for something that we're already doing. 00:30:42.754 --> 00:30:48.782 - after the excitement from the last two weeks, we're looking at it as like this will be a really good 00:30:48.782 --> 00:30:55.049 - supplementary tool to go along with that. Because you can also set up like event notifications. If we're 00:30:55.049 --> 00:31:01.495 - having like a large scale issue like we dealt with with the boil water, you can set it up. It will automate 00:31:01.495 --> 00:31:03.166 - parts of the phone network. 00:31:03.682 --> 00:31:10.287 - it will generate an automated response when customers call in. If it's like you can do this for main 00:31:10.287 --> 00:31:16.827 - breaks. Also, you can geo code like an area where you're experiencing an issue. If they call in and 00:31:16.827 --> 00:31:23.498 - their address is within that area will provide like a automated response. Yeah, that's similar to the 00:31:23.498 --> 00:31:30.430 - capacity we have with Everbridge. So will this then grab all of the customer information that we have and 00:31:31.074 --> 00:31:38.124 - integrated into this software so that we have contact information. My sales rep that I've been dealing 00:31:38.124 --> 00:31:45.310 - with at Doppler, she's in the meeting with us today. We actually brainstormed that a little bit earlier. 00:31:45.310 --> 00:31:52.223 - We'll be able to collect that data and then we can add that to supplement or update whatever we have 00:31:52.223 --> 00:31:59.273 - in Everbridge. Do you have any idea what the annual renewal will be after the three years? So for this 00:31:59.273 --> 00:32:00.094 - year it was 00:32:02.850 --> 00:32:10.771 - First year annual is $61,000 roughly. They have within the proposal like a 12% increase year over year 00:32:10.771 --> 00:32:18.539 - for to cover inflationary costs, engineering, all that. Ava said that they're running closer to 5 to 00:32:18.539 --> 00:32:26.306 - 8% for that increase year over year. So this is baked in with worst case scenario for that increase. 00:32:26.306 --> 00:32:32.766 - Okay. Good. Thank you. Other questions? Discussion? This looks like a step forward. 00:32:34.178 --> 00:32:46.062 - Great. Awesome. All right. Ready for a motion. I move that we approve the contract with Doppler Inc. 00:32:46.062 --> 00:32:58.182 - Okay, it's been moved and seconded. Will they call the roll, please? Deborah? Yes. Yes. Yes. Yes. Yes. 00:32:58.182 --> 00:33:03.006 - Awesome. Thank you very much. Thank you. 00:33:04.482 --> 00:33:11.841 - All right, item 10 on our agenda is requesting approval of an on-call service agreement with Affordable 00:33:11.841 --> 00:33:19.412 - Waste Solutions. Mr. Havy. So our mutual folks have this on-call contract with Affordable Waste Solutions. 00:33:19.412 --> 00:33:26.558 - So they can call them if they need them to help them out with a septic issue. And so we just want to 00:33:26.558 --> 00:33:31.582 - get this set up as on-call. Got it. All right, any questions for Matt? 00:33:34.818 --> 00:33:48.382 - I move that we approve the agreement with on-call. All right. Been moved and seconded. Call the roll. 00:33:48.382 --> 00:34:02.078 - Sherman? Yes. Steward? Yes. Yes. All right. The on-call agreement with formal waste has been approved. 00:34:03.202 --> 00:34:18.786 - And next item, item 11, request approval of the resolution 2026-17 for the Dillman Sewer Expansion Project. 00:34:18.786 --> 00:34:32.062 - And let's see, who's going first on this? You flipped a coin and I lost. Or I'm the winner. 00:34:32.482 --> 00:34:44.222 - We'll find out. And I was instructed to advise that Brian is also here in case there are questions. 00:34:44.222 --> 00:34:56.667 - But this is a resolution. Essentially, we're just asking for the board to resolve and approve our efforts 00:34:56.667 --> 00:35:01.598 - to initiate the process of eminent domain 00:35:02.210 --> 00:35:10.318 - for the purpose of servicing the construction improvements to upsize the sanitary main from Weimer Road 00:35:10.318 --> 00:35:18.114 - to the Dillman Road wastewater treatment plant. This is a rather large project that's been going on 00:35:18.114 --> 00:35:26.066 - for a while, the design of it, and we are in the process now of securing the easements that are going 00:35:26.066 --> 00:35:29.886 - to be necessary to allow the upgrades to be made 00:35:30.338 --> 00:35:37.590 - So I think this is overall called the Dillman Relief Project to provide relief for the existing sanitary 00:35:37.590 --> 00:35:44.703 - sewer lines that are running down to Dillman. We're going to upsize them, straighten some of the pipes 00:35:44.703 --> 00:35:51.748 - out, which is going to necessitate the need for some wider easements in some sections of the project, 00:35:51.748 --> 00:35:58.654 - and also just additional easements where we're trying to straighten out the pipes to make them just 00:35:59.522 --> 00:36:06.029 - that much more efficient. They are going to create some redundancies to the existing lines as well. 00:36:06.029 --> 00:36:12.926 - So we are cutting into some new ground. The properties that we're looking at are identified in attachment 00:36:12.926 --> 00:36:19.628 - A. And we just would like the board's approval to go ahead and move forward with our efforts to secure 00:36:19.628 --> 00:36:20.734 - these easements. 00:36:27.138 --> 00:36:37.183 - in the documents? Is there one that you can pull up for us? Not that I can pull up in a moment's notice. 00:36:37.183 --> 00:36:47.037 - Right. So I apologize for that. Probably pretty close to what Phil has shared with us previously. It's 00:36:47.037 --> 00:36:55.934 - been a while. From Dillman, yeah. I guess I didn't realize it was so many different persons. 00:36:58.850 --> 00:37:08.685 - lot. And, you know, I would say that the way the resolution is worded is good that we want to do our 00:37:08.685 --> 00:37:18.423 - best to reach a good settlement with each of these owners. And last resort would be eminent domain. 00:37:18.423 --> 00:37:27.966 - Yes, and we, we haven't done this type of a resolution in the past, we're going to start bringing 00:37:28.066 --> 00:37:35.401 - this type of resolution to the board. We have already reached out to all of these landowners and with 00:37:35.401 --> 00:37:42.736 - the exception of Public Investment Corporation, which is tied up in another larger effort. So there's 00:37:42.736 --> 00:37:50.142 - a lot of negotiation going on with Public Investment Corporation in the city with regards to some road 00:37:50.142 --> 00:37:56.830 - infrastructure across their property in addition to the little bit of easement that we need. 00:37:57.346 --> 00:38:03.578 - We got swept up into those discussions. I don't believe there is any issue necessarily. It's just that 00:38:03.578 --> 00:38:09.811 - the approval for that easement will come along a little bit later on. But otherwise, with all of these 00:38:09.811 --> 00:38:15.862 - properties, we have had really good cooperation with their landowners, and we anticipate that there 00:38:15.862 --> 00:38:22.276 - won't be any need for eminent domain. There's going to be full cooperation and agreement for the purchase 00:38:22.276 --> 00:38:23.486 - of these easements. 00:38:27.618 --> 00:38:34.362 - I'm sorry to ask more questions about a map that you don't have in front of you, but are these like, 00:38:34.362 --> 00:38:41.173 - is this like a thin strip through their parcel or is this like, I mean, or acres or how we can? Well, 00:38:41.173 --> 00:38:48.252 - for the most part, it is just little strips of easement that are expanding the size of existing easements 00:38:48.252 --> 00:38:52.926 - or cutting out a little bit more of a straighter path of an easement. 00:38:53.570 --> 00:39:00.104 - With the exception of the Joe Smith property where we are intending to do a great deal more on that 00:39:00.104 --> 00:39:07.030 - property, we brought to you an agreement with Joe Smith that would buy the property outright, but because 00:39:07.030 --> 00:39:13.825 - of certain realities, we are now readdressing that agreement with Joe Smith and his attorney, and we're 00:39:13.825 --> 00:39:20.359 - probably gonna shift gears and just have an easement, but it's still going to be a relatively large 00:39:20.359 --> 00:39:21.470 - easement because 00:39:21.986 --> 00:39:29.338 - Not only are we looking at running additional sewer lines through the property, but we also wanna create 00:39:29.338 --> 00:39:36.480 - some underground storage facilities that can allow for additional capacity at Dilman when we have wet 00:39:36.480 --> 00:39:43.552 - weather events. And the last thing I'll say is thank you for sharing that you've already talked with 00:39:43.552 --> 00:39:49.854 - all of the property owners and it sounds like in a favorable agreement outcome with this. 00:39:57.378 --> 00:40:09.193 - Other questions or discussion? I think this would be a good time if our engineer, Phil Beaton, could 00:40:09.193 --> 00:40:21.358 - just give us a brief review on why this is an important addition to our wastewater infrastructure, what 00:40:21.358 --> 00:40:23.230 - it does for us. 00:40:25.730 --> 00:40:31.317 - engineering so to answer Megan's question a little further too there's a lot of them that are just 20 00:40:31.317 --> 00:40:36.795 - feet wide and then we have existing easement we we were talking to one property owners we're adding 00:40:36.795 --> 00:40:42.328 - five feet a little sliver up to in addition to the existing easement so it's little slivers here and 00:40:42.328 --> 00:40:47.806 - there and then 20 30 foot wide for the for the easement on those stretches but yeah this project is 00:40:47.938 --> 00:40:55.455 - to eliminate or at least reduce the frequency of a sanitary sewer overflow that we experience on South 00:40:55.455 --> 00:41:03.044 - Rogers, as well as just adding capacity through the system as we experience wet weather events and then 00:41:03.044 --> 00:41:10.415 - additional development within our community. So we looked at and we had an engineer model the system 00:41:10.415 --> 00:41:15.742 - from Dillman all the way up to say Bloomfield Road and analyzed the pipe 00:41:15.970 --> 00:41:22.104 - through those sections. So it's, you know, we included Weamer in this discussion of where we need some 00:41:22.104 --> 00:41:28.118 - easements, but we're not replacing all the sewer or putting a parallel sewer from Weamer all the way 00:41:28.118 --> 00:41:34.133 - to Dillman Plant. There's just segments of those sewers that have a lower capacity. Maybe it's their 00:41:34.133 --> 00:41:40.266 - slope or their pipe diameter that restrict some of that capacity. So those areas have been identified, 00:41:40.266 --> 00:41:45.566 - and when we set a specific flow rate that we want to be able to contain within the pipe, 00:41:45.698 --> 00:41:55.086 - and determine which sections that need to be replaced or have a parallel sewer. So this will help for 00:41:55.086 --> 00:42:04.658 - future growth. This will help for handling the wet weather events and can say eliminate but drastically 00:42:04.658 --> 00:42:14.506 - reduce the occurrence of those overflow events. Good. Thank you. Any questions for Chris or Phil? Anybody? 00:42:14.506 --> 00:42:15.518 - All right. 00:42:26.210 --> 00:42:37.982 - 2026-17. I move that we approve resolution 2026-17. 6-17. Second. Moved and seconded. Any other discussion? 00:42:37.982 --> 00:42:48.881 - All right, we'll call the roll. Stewart? Yep. Sandbrough? Yes. Formenter? Yes. White? Yes. Sherman? 00:42:48.881 --> 00:42:55.966 - Yes. All right. Resolution 2026-17 has been approved. Thank you. 00:42:58.818 --> 00:43:10.332 - All right, next item is item 12, old business. Old business from staff. Old business from the board. 00:43:10.332 --> 00:43:22.758 - All right, new business from the board. Mix it up here. Any new business from staff? All right, subcommittee 00:43:22.758 --> 00:43:27.774 - reports. Yes, the planning and subcommittee 00:43:28.450 --> 00:43:46.793 - We did meet prior to our meeting tonight and we approved a motion that would move us forward with the 00:43:46.793 --> 00:43:54.526 - consideration of a utility service center. 00:43:59.554 --> 00:44:11.436 - motion that we voted on and recommended to the full board included amending the design contract, moving 00:44:11.436 --> 00:44:23.090 - forward with bond documents and appraisals of our existing service center. Let's see, should the full 00:44:23.090 --> 00:44:28.574 - board take that resolution and vote on it then? 00:44:28.898 --> 00:44:38.624 - I think that's our next step. All right. I don't have the full text of that, but you were all here. 00:44:38.624 --> 00:44:48.349 - So I think we can accept a motion to approve the resolution or the recommendation that the Planning 00:44:48.349 --> 00:44:55.838 - and Projects, Property and Planning Subcommittee has sent to the full board. 00:44:58.754 --> 00:45:08.683 - for that I move that we approve sending it to the full board all right you're not moving you're not 00:45:08.683 --> 00:45:19.010 - making a motion to send it to the full board you're making a motion to accept their recommendation very 00:45:19.010 --> 00:45:28.542 - good that's what I meant I know that we accept the recommendation of the subcommittee all right 00:45:29.250 --> 00:45:44.658 - that's been moved and seconded that we accept the recommendations and move forward on or any discussion, 00:45:44.658 --> 00:45:59.038 - further discussion. All right, we can call the roll then. Yes. Yes. We lose him. All right. Okay. 00:45:59.650 --> 00:46:08.289 - That recommendation from the property and planning subcommittee has been approved. We're moving forward. 00:46:08.289 --> 00:46:16.845 - All right, that brings us to staff reports. I'd like to welcome two new staff members. First is Corbett 00:46:16.845 --> 00:46:25.237 - Hall as our new temporary part-time bike maintenance laborer, and Stephanie Goldberg Dugan as our new 00:46:25.237 --> 00:46:26.142 - purchasing 00:46:33.282 --> 00:46:41.918 - Any petitions or communications from the public? Seeing none, I think we're all set to adjourn. Thank 00:46:41.918 --> 00:46:47.422 - you very much for a good meeting this evening. We are adjourned.