WEBVTT

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- I'll call to order the meeting of the Ellisville Planning Commission for July 9th, 2026. The first item

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- on our agenda is the Pledge of Allegiance. Ryan, would you please stand? Pledge of Allegiance to the

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- flag of the United States of America and to the republic for which it stands, one nation under God,

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- indivisible, with liberty and justice for all.

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- Okay, roll call please. David Drake. Here. Dan Swapper. Steve Hale. Here. Zach Michael. Here.

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- Kamala Samples. Ryan Skaggs. Here. Pat Weselowski. Here. First item on our agenda is approval of the

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- minutes for our meeting on June 4th. Motion to approve. Second. We have a motion and a second. All those

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- in favor say aye. Aye. Opposed?

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- Motion carries. Monthly conflict of interest statement. Does anyone have a conflict of interest with

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- the items on our agenda for this evening? Seeing none, we have no old business. New business, the first

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- item is the voluntary annexation of 5326 and 5328 West Woodyard Road, approximately 47.86 acres. The

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- petitioner is Dan Rary. The case number is PC.

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- 26-22. Good evening. First on our agenda this evening is petitioner Dan Rary's request to annex two

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- parcels totaling approximately 47.86 acres of land. And the parcels are located at 5326 and 5328 West

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- Woodyard Road. I will remind the plan commission that this is a public hearing about annexation of the

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- parcels only.

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- The proposed annexation area is 23% contiguous to the town of Ellsfield, and 100% of the property owners

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- are parties to the petition. The parcels are currently zoned AGR, agricultural residential by Monroe

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- County, and are recommended to be designated as agricultural upon annexation. The properties will be

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- located in Council Ward 5.

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- are serviced by water and sewer, the annexation should not require any capital projects to extend services,

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- and any costs for extension of utilities is borne by the petitioner. Town will provide police, fire,

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- EMS, and other governmental services immediately upon annexation. The Plan Commission action shall be

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- in the form of favorable, unfavorable, or no recommendation to town council, which takes final action

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- on the annexation petition.

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- Staff recommends a favorable recommendation be forwarded to town council with the recommendation of

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- zoning of agricultural upon annexation. I would ask that the favorable motion include the condition

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- that both Ellsville town council and the Richland Township Board agree with the annexation, that the

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- annexation move forward. The condition is requested because Ellsville reorganization

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- with Richland Township adopted the reorganization plan. Both the town and township will approve resolutions

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- agreeing to the annexations. The annexations will go before the town council on July 27th for their

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- approval. Petitioners present if you have any questions. Does anybody from the commission have any questions

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- for Denise? Okay, hearing none.

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- Dan, do you want to say anything? Okay. Um, I will open it up to public comment. Uh, the maximum is

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- three minutes per person, 15 minutes total. I would like to point out again that this is merely annex

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- proposed annexation of the property. There is no development plan. There is no anything to talk about

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- roads, drainage,

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- Anything like that that comes up at this point, that's all in later hearings if a development of some

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- type is proposed. I believe we got a letter about this. I would note that I don't see any way that this

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- property would connect up to even an opportunity to connect up to Forest Park and I think

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- That's all I have to say. So is there any, if anyone would like to comment on this, they can come up

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- and sign in at the podium. Okay, seeing none. Do we have a motion? I'll make a motion to approve the

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- PC2622, the voluntary annexation with the addendum that

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- With agricultural zoning? With agricultural zoning. And the condition of approval after both the town

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- council and the township board pass resolutions for the annexation to proceed. With the agenda that

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- the town council and township boards need to also do approval for the annexation as well. Second.

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- Okay, we have a motion and a second. Denise. Denise. Renee. David Drake. Yes. Steve Hale. Yes.

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- Zach Michael. Yes. Brian Skaggs. Yes. Pat Weslowski. Yes. Thank you. Almost. Welcome to Ellitsville.

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- Okay, the next item on our agenda is the development plan approval for the Ferris development plan at

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- 5010 North Lakeview Drive. The petitioner is Kevin Ferris. The case number is PC 26-24. Petitioner Kevin

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- Ferris is requesting approval of the Ferris development plan for a minor subdivision, not for the site,

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- development plan is for a minor subdivision consisting of four lots with single family homes, totaling 2.3

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- The minor subdivision is, I'll remind you, is zoned residential two. The residential two zoning district

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- allows a petitioner to design a minor subdivision around topographical constraints on the property.

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- The primary plat for the subdivision was approved by the Plan Commission on June 4th. The technical

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- advisory committee at that time reviewed the plans for the subdivision.

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- division and they reviewed the development plan as well and found no changes. Petitioner will be making

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- the following improvements to the Ferris storage minor subdivision, construction of a shared driveway

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- which will serve all lots, construction of a small pond slash water quality feature in the southeast

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- corner of the site which will serve all lots, and grade three lots for new houses. At this time,

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- Either lot two will be responsible for the maintenance of the proposed pond or all lots will enter into

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- a maintenance agreement. The Ferris development plan meets all minimum requirements of the Ellisville

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- town code. The plan commission is tasked with either approving, approving with conditions, denying or

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- continuing this development plan based on the following criteria.

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- Number one, compatibility of the development plan with surrounding land uses. Staff findings, single

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- family residential is found to the north, south, and west of the minor subdivision. Number two, compatibility

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- of the development plan with the recommendations of the comprehensive plan. Staff findings, single family

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- residential not fronting West State Road 46 is encouraged in the comprehensive plan.

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- Three, adequate provisions for internal management of traffic. Staff finding traffic will enter and

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- exit from North Lakeview Drive, and adequate traffic flow has been accommodated in the Ferris Development

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- Plan. The Fire Department has approved the common drive shown in the Development Plan. Number four,

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- analysis of the capacity of adjacent streets to ensure that adjacent streets can safely and efficiently

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- accommodate the additional traffic generated by the development.

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- Staff finding, all traffic should come from North Lakeview Drive. There is no reason for concern as

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- three additional single family lots will not generate a substantial increase in traffic. Number five,

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- adequate provisions for public facilities and infrastructure and provisions for extension of infrastructure

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- to adjacent developable properties. Staff finding, a minor subdivision does not require the creation

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- of public infrastructure.

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- Provisions for the allocation of land for streets, parks, schools, public and semi-public buildings,

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- homes, businesses, and industry as appropriate. North Lakeview Drive is maintained by a town at Ellsville.

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- And I wanna remind you, it's a four lot minor subdivision. Seven, adequate on-site management of stormwater

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- and erosion control. Staff finding, petitioner will be constructing a small pond slash water quality

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- feature in the southeast corner

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- of the subdivision, it will serve all lots. Number eight, adequate provision for green space and our

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- landscaping. Staff finding landscaping in green space is not a requirement of minor subdivisions.

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- Number nine, adequate provision for buffering to significantly reduce the visual impact of dissimilar

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- developments. Buffering is not a requirement of minor subdivisions. Number 10,

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- Adequate protection of existing limestone structures. Staff finding there are no limestone structures

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- indicated on the site. Number 11 and lastly, provision of pathways, trails, and our sidewalks were all

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- non-industrial developments. Staff finding, sidewalks, pathways, and trails are not a requirement of

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- minor subdivisions. Plan, commission, action.

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- on the development plan can be in the form of approval, approval with conditions, denial or to continue

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- the hearing. The plan commission has the final say in these matters. Staff recommendation, development

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- plan approval shall be predicated on the aforementioned criteria. If the plan commission does not find

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- that the Ferris development plan is in agreement with those items, the plan commission shall approve it.

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- Additionally, the plan commission may include any conditions they feel are necessary and relevant to

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- develop the property in an appropriate manner. It is staff opinion that the requirements of the development

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- plan pursuant to the town of Ellsville Unified Development Ordinance have been reasonably achieved.

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- Staff recommends the plan commission approve the development plan. Petitioner's representative is here

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- if you have any questions.

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- See if I get this to work, there. So this is the development plan. And there's already an existing house

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- here and then there'll be the ability to construct three new homes. Okay, does anybody have any questions

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- for Denise? Seeing none.

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- Does the petitioner want to say anything? Do we have any comment from the public? Okay, come on up,

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- sign in, and you've got three minutes. And what's your name?

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- We recently acquired the property north of this development site, 5020 North Lakeview Drive. I just

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- had a few questions. You've answered a couple already. Obviously, water flow. It sounds like they're

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- going to be something with a retention pond to take care of that. My next would be, will these be homes

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- built for sale or for rental? Next question would be single story, two story? And then is there going

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- to be any kind of

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- protection for privacy for my lot to the north of them. That's it. AJ, can you answer any of those?

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- That probably wouldn't hurt. My name is AJ Willis. I'm the engineer for this development representing

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- Kevin Ferris.

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- We don't know what the house plans are going to be at this time. They're going to be standard single-family

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- residential. There's not going to be anything special about them or out of the ordinary. The town will

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- review the building plans for building permits, so that will ensure that each building is per the UDO

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- and up to standards. For privacy, there's no privacy requirements between single-family residential

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- and single family residential. That's going to be completely up to the petitioner or the adjacent property

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- owners. We're not required to add any type of privacy buffer. Okay. Thank you. Okay. Anybody else? Okay,

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- I will make a motion that we approve

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- Case number PC26-24 for 5010 North Lakeview Drive. Second. Second. Okay, roll call, please. David Dre.

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- Yes. Steve Hale. Yes. Zach Michael. Yes. Ryan Skaggs. Pat Weslowski. Yes. Thank you.

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- So before we move on to the next one, just so that you were clear, we don't have building plans at this

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- point, that comes at a later stage. And that there's no requirement, that we don't typically put barriers

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- between single family houses. If you wanna put up your own fence, you're fine to do that. Okay. Okay,

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- next item on our agenda is primary plan approval

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- 24 lots, 29.64 acres in the Barberry State's phase three subdivision, 7691 West Reeves Road, gas number

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- PC26-17. This is a request by petitioner Josh Clark of Barberry Homes for primary plat approval of the

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- single family residential subdivision consisting of 24 lots totaling 29.64 acres,

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- The lots are zoned residential one, single family residential. Subdivision will be accessed from West

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- Reeves Road. Technical Review Committee met on May 19th. All items have been addressed. The lots will

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- meet all size and dimensional requirements of the UDO, Unified Development Ordinance. Plan Commission

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- action on the primary plaque can be in the form of approval, approval with conditions,

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- denial are to continue the hearing. The plan commission has the final say in these matters. It is staff

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- recommendation. It is a staff opinion that the proposed primary plat will meet all required zoning and

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- minor subdivision regulations. Therefore, staff recommends that the plan commission approve the primary

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- plat for Barbaria State's phase three subdivision. And I wanna go through various pages from

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- the primary plat. So this is an overall rendering of how it will look once all lots are in. And you'll

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- notice the ponds in the center. And I just wanted to go ahead and show you, this is the site and utility

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- plan and how the road will come in and it will also connect to this road.

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- And this is another site and utility page from site and utility plan. And this shows a little more of

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- the lots and the pond. And that connects out to Loudoun? Yes. So Reeves is this way and then it'll go

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- out to Loudoun. Wow, okay. And this is first page of the grading plans.

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- wanted to show you mostly this is for the pond, and the engineer can explain later erosion control around

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- the pond and the changes being made to the pond, which we're very pleased with. But there's some technical

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- detail in there, so I'm gonna let him explain it. This is another page from the grading plan.

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- This is the last page from the grading plan. So I'll be happy to go back to any of these if you'd like

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- to see them. Petitioner's representative is present to further explain the changes made to the pond

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- and erosion control, things like that.

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- Okay, you're up, again. AJ Willis again, Josh was unable to make it tonight. So just a few things I

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- wanna talk about with this plan. It's pretty much the same plan that you guys approved in 2024, except

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- we added 10 lots. The only changes from the previous plan set, we increased the tree,

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- plot width for the sidewalks to six feet. And then there were some stormwater changes because Ellsville

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- came out the new stormwater ordinance. So the stormwater changes are actually more conservative now

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- than they were back in 2024. So the existing lake in the middle of the site, it's just basically a farm

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- pond where it only had a dam and a spillway. So what we're doing is we're actually

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- incorporating a new riser structure. It's a six foot by six foot box that's going to hold the water

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- surface elevation. And then we have 4.2 feet of storage to the spillway of that lake. So essentially,

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- on a normal day, the water elevation will always be at 758 point whatever. That's where that riser structure

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- is set at. It's gonna hold that water surface elevation. And rain events,

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- providing 4.2 feet of storage above that normal pool elevation. And that's how we're able to reduce

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- the runoff rates from the site. So that lake actually takes in a total of 136 acres of runoff. It's

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- about 100 of that is offsite coming from the south and the east. So our lake design actually

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- reduces the runoff rates for off-site water as well. Per the storm water design manual, we're not required

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- to do that. But since it is just a large amount of water, we've incorporated the tension into our design

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- for the off-site runoff. In the 100-year storm event, the pre-development runoff rate is 230 CFS. We're

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- reducing it all the way down to 61 CFS out of the existing lake.

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- And then just north of the lake, there's a small stormwater and detention pond. That's for our 21 lots

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- that are actually draining below the lake. None of this new development actually drains into the existing

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- lake except for like one or two lots. And I'm more than happy to answer any questions. Does anybody

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- have any questions?

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- Don't go far. Okay, we are now open for public comment. If anyone would like to comment, you get three minutes.

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- My name is Rose Seguin, and I live in Barberry Estates. My husband and I have a home there. And since

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- we were actually the first residents there in that development, and we've not been told much about the

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- extension and the development, which we don't have a lot of problem with. We do have some questions

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- concerning the pond area.

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- We've had some drainage problems on our land and have had to do landscaping more than once, but we've

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- kept it up at our own expense. Our question about the pond is health reasons. We've not been told what

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- the expenses will be to keep it up, what the safety concerns are for children

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- There's so many children around there with the school. And Prominence Point has children. They're in

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- and out of the neighborhood riding their bikes. And children will be attracted to a pond, as well as

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- insects, bugs, little animals. But mainly the children. We haven't heard anything for safety. They will

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- be playing down there, no doubt. And another issue.

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- that I think, and ponds are nice. They're kind of an attractive nuisance, but they aren't an expense

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- as well. One of my other questions was we were told initially there would be an HOA, and then because

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- we have all kept up the common ground near our lots at our own expenses, they kind of let that go. Josh

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- and Lindsay did not collect it this past year.

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- How will the HOA be initiated again and how will it affect us that we're not anywhere near the pond

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- area where it's going to be, but yet will we have to pay for what maintenance will be done yearly or

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- what, and how will that affect our taxes? Will they keep it insured in case children are hurt there?

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- There's just things that,

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- We've not been told anything actually and we just had these questions and concerns. Thank you. Maybe

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- you can try to address some of those that are relevant to our things and then get with them afterwards

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- and answer some of the other things. Really the only thing I can really speak on that because I don't

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- really know how the HOA is set up.

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- is just the safety concerns for the pond. So anytime you have a wet pond, it's standard that anytime

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- you have a pond that's deeper than four feet, you kind of create a shelf on the embankment. So all that

00:25:50.083 --> 00:25:57.384
- storage that we're providing, that is, so the water surface elevation is gonna be four feet below that

00:25:57.384 --> 00:26:04.542
- spillway, then there will be a shelf. So that's if in a rain event, if somebody falls into the pond,

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- They're not trying to climb up a steep embankment. They have somewhere they can stand and get their

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- foot in to get out of the pond. And then every four feet, you just have that shelf in the bottom of

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- the pond. And that's usually about 10 feet wide. That's really the only thing you can do in a situation

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- like this, other than fence it. But when it's a pond, it's going to be used as an amenity. There's going

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- to be a walking trail around it in the future. That's kind of how you

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- account for safety. Okay. So so most of the questions that you had revolve around things that we don't

00:26:47.424 --> 00:26:58.969
- have control over that you'll have to talk to the whoever runs the homeowners association or the the

00:26:58.969 --> 00:27:03.198
- there isn't there an office for this

00:27:04.450 --> 00:27:12.769
- subdivision right there on Reeves Road? And those are, that's where you need to ask some of these other

00:27:12.769 --> 00:27:20.848
- questions. We can only control how they divide the property up and make sure that it fits within the

00:27:20.848 --> 00:27:28.927
- town's regulations. Those other questions are things that are really outside of our control that you

00:27:28.927 --> 00:27:34.366
- need to talk to the developer and the homeowners association about.

00:27:34.978 --> 00:27:42.400
- I don't see any way it would raise your taxes. Only the government can raise your taxes. So, I mean,

00:27:42.400 --> 00:27:49.749
- if you're paying homeowners or HOA fees, they could increase those to pay for some of those things,

00:27:49.749 --> 00:27:57.244
- but we don't have any control over that either. So you'll have to, he can maybe get you in contact or

00:27:57.244 --> 00:28:02.462
- tell you who to contact to get some of those other questions answered.

00:28:14.882 --> 00:28:27.120
- for the pond, is there like a year, like a lifespan? I'm not really sure. So that's kind of outside

00:28:27.120 --> 00:28:39.357
- of my purview as well. The petitioner has actually hired a geotechnical engineer that provided them

00:28:39.357 --> 00:28:43.518
- with plans on how to rebuild that

00:28:43.810 --> 00:28:53.279
- that dam and that spillway to ensure that it has the structural integrity to withstand all these rain

00:28:53.279 --> 00:29:03.304
- events in the future. So those dams usually have a clay core that have really high compaction requirements.

00:29:03.304 --> 00:29:12.030
- And it's usually like a trapezoid. It comes down at a 45 degree angle. So that's kind of just

00:29:13.410 --> 00:29:23.339
- That's really all we can do lifespan-wise is just to ensure that the dam and the spillway are constructed

00:29:23.339 --> 00:29:33.361
- properly. And that's why the petitioner hired a geotechnical engineer to actually give them specifications

00:29:33.361 --> 00:29:39.262
- on the design of that dam. So would they have that information

00:29:39.426 --> 00:29:49.750
- like more readily available as far as lifespan goes from and see if that's mentioned. I'm not sure if

00:29:49.750 --> 00:30:00.277
- it is or not. I will add that when all is said and done that our engineer will be inspecting it as well

00:30:00.277 --> 00:30:06.046
- before it's turned over to the future who pays for that.

00:30:07.682 --> 00:30:15.940
- I'm not sure who pays for it. That's kind of a difficult question because it depends what is wrong.

00:30:15.940 --> 00:30:24.611
- So what we've done with our riser structure, we actually have a 12-inch pipe that extends into the pond.

00:30:24.611 --> 00:30:32.869
- So let's say there is a breach in that spillway or a breach in that dam. They can actually drain, I

00:30:32.869 --> 00:30:37.246
- think it's like the first three or four feet of that

00:30:37.506 --> 00:30:43.438
- the normal pool elevation out of that pond through that 12-inch pipe. And then if that gets them to

00:30:43.438 --> 00:30:49.370
- the point where they can do their repairs, they can. If they have to drain it more, they'll have to

00:30:49.370 --> 00:30:55.658
- pump it from that point. But that 12-inch pipe, there's a gate valve in that box. So if there is a breach

00:30:55.658 --> 00:31:01.650
- or if there is a damn failure, they can start draining that and it will drain slowly. That's why you

00:31:01.650 --> 00:31:05.150
- extend a 12-inch pipe into the pond. You don't extend this

00:31:05.314 --> 00:31:16.038
- great big pipe so it just rushes out. So we do have some measures in our pond design for situations

00:31:16.038 --> 00:31:27.191
- where that pond does need to be drained rapidly. Okay, any more questions for AJ? And can you make sure

00:31:27.191 --> 00:31:34.590
- you talk to them after the meeting and tell them who to get hold of?

00:31:37.314 --> 00:31:52.132
- Do we have a motion? In that case, I will make a motion that we make approved, primary approval for

00:31:52.132 --> 00:32:06.654
- case number PC26-17. Second. Okay, roll call, please. David Drake. Oh, come on, I'm always first.

00:32:08.290 --> 00:32:18.612
- Pat Wesolowski. Yes. Ryan Skaggs. Yes. Zach Michael. Yes. Steve Hale. Yes. Thank you. I must be more

00:32:18.612 --> 00:32:29.036
- important. Planning Department update. Our next meeting is August 6th, and at this time I have no new

00:32:29.036 --> 00:32:36.190
- business. Okay, privilege of the floor. Planning Commission comments.

00:32:37.698 --> 00:32:38.910
- Seeing none, we're adjourned.
