- We're gonna go ahead and get started. No gavel today. No gavel. Let's have a word of prayer, Kevin.
- Followed by pledge of allegiance. Father, thank you for this time that you allowed us to come together
- and look at the future of our community and how we can reorganize it to benefit the citizenry that's here.
- Let this be done in order and just the way you'd have it done. Lead, guide, and direct us. This is not
- for us. This is for our children and our children's children and our children's children's children.
- So help us take care of them real well, Lord. It's in Jesus' name we pray. Amen. Amen. Okay. Pledge
- of allegiance. To the flag of the United States of America and to the Republic for which it stands,
- One nation, under God, indivisible, with liberty and justice for all. All right, roll call. Andrew Henry,
- present. Scott Reynolds, present. Mike Cornman, present. Jerry Sanders, present. William Ellis, present.
- Don Durnall, present. Kevin Ferris, present. Thank you. Do we need to approve the minutes?
- So that was actually the first thing I left the hard copy on my printer at the office. They've all been
- circulated to the entire board, and I did not receive any edits back. So they are standing to be approved
- as submitted, but I do not have the physical copy here at the meeting. OK. I'll make a motion to approve
- the minutes as they were submitted electronically. Second. Do we have a second to approve the minutes?
- Oh, I thought you were saying second. Sorry. Second.
- A, the motion is to approve the minutes from the previous meeting as submitted electronically.
- I vote yes. Scott? Yes. Mike? Yes. Jerry? I wasn't here. Okay. William? Yes. So do you want to abstain
- or vote no, Jerry? Abstain. Abstain. William, yes. Don? Yes. Kevin? Yes. Thank you. Motion passes. We
- do have some agendas up here if anybody wants one.
- So the first item is to establish timelines for initial reports from subcommittees. We're gonna allow
- public comment at the top of every meeting and it didn't make it onto this agenda. Do we need to amend
- that and allow public comment? Okay.
- Would anybody like to say something from the public to get us started tonight? Okay. All right,
- thank you. Now to establish timelines for initial reports from subcommittees. So far I've contacted
- everybody that I've had contact information for.
- On all the subcommittees, there's one person I don't have contact information for, but I see her right
- next to Diane today. So I will get that and get her in the loop. So then all of them have been contacted.
- I know some of them have in the contact, I suggested they come to our Wednesday meetings and give kind
- of a status to where they are, what they need. Mr. Perry was here today already before the meeting,
- kind of got some of that information he needed or how to get to it.
- There was one person that I've reached out to. It was Mr. Clemens, I believe. Was that it, Mr. Perry's?
- And do you remember who, does anybody know him, Michael Clemens? I do not know him, but I was the one
- who received his information, so I will reach out to him again. I have reached out to him because his
- reply was, I don't know if he can't do any of the committees or if he just didn't want to be in the
- parks, because it was kind of just,
- they were already setting a time and I was CC'd into, they forwarded it to me and he said, and I've
- reached out to him and no reply yet. So maybe you can too. So. Oh, and the website's live, but it's
- still a work in progress, but we will have all the contact information up there, I would say probably not,
- Probably definitely by Friday. I might just have to get it to him. Okay, so the matter before the committee
- is establishing timelines for initial reports? Yes, so are we talking about the initial full report
- from the subcommittees or are we talking about the kind of where they are progress reports?
- updates that you're looking for, timelines for? I think if they have something for us, they can bring
- it to us. But I think we ought to set a firm timeline for the initial reports. Okay. I think it might
- be wise, too, to have, assuming that at least one person from each subcommittee could attend
- our Wednesday meetings, it would be good actually to hear from each one. And they've all expressed interest
- in that, and I see some of them here today. So would this be a good time maybe to have them report to
- us where they are, what they need, if we, what do you guys think? Yeah, I think having that as a structured
- part of our every other week agenda would be good. Just that way, if there's any struggles or things
- that we need to be aware of, we find out before
- report deadline arrives. So do we want to invite him up now to subcommittee report? It's up to you.
- Well, I don't know why we have an agenda, but we're not following the agenda, so. Oh, it's not even
- on there. Right. So that was missed.
- I think it was kind of mushed into the established timelines for initial reports from subcommittees.
- I think we need to establish that. Let's establish the timeline they need to submit to us. The other
- thing, we can work on that. But I think we need to have a firm timeline when we get this done. Okay,
- let's discuss that then. Well, I saw in the minutes that Baker Tilley.
- Right, so I wonder if we should move back from there. Absolutely. When do we want the final report?
- When do we want drafts? When do we want just reports? Well, if April 1 is when they need a final, I
- would say we need drafts definitely by the end of February. I agree. So will we be looking at Friday,
- February 27th?
- last business day of the month. That sounds good. Yeah. How does that line up with our meeting dates?
- Would we be meeting the following Wednesday or the Wednesday just prior to that? Obviously we can. What's
- the next Wednesday after that? We would be meeting the two weeks from today is the 4th of February,
- then the 18th.
- So we would be meeting, if we didn't have a special interim meeting, we would be meeting on March 4th,
- the Wednesday, directly after the 27th. So this 27th sounds good to me, and then we have time to review
- it before our next meeting. That's a draft. What about final report, final draft? First part of March.
- When did you say our next meeting, our meeting was after the 27th? I think you said March 4th. Okay,
- so, and are you thinking, Kevin, a week from March 4th? No, I would think March 4th. No. Well, we wouldn't
- have any chance to give a feedback yet if they do it the 27th. So is it a good idea before they hand
- off to us on that Friday to have another meeting that Wednesday and let them come to us
- where they're at. I think that would be good. Where they're at, and then they can fine tune it for a
- few days, and then they've got another week. I mean, in all honesty, if you wait till a week after the
- fourth, and then this has to be done April 1st, that's not a lot of time. No. Especially theoretically,
- there's just one more meeting in there.
- Is that correct? So the fourth, if you got it, well, it'd be two more meetings. April 1st would be the
- second meeting from the fourth. Every two weeks, right? So the fourth is meeting, then the 18th, and
- then April 1st. So if we met here on the 25th,
- Give them a week. Meet before the deadline. Well, that's what I'm saying. Meet on the 25th of February.
- Meet again on the 27th, or if that's when they've got to hand it in. Do we need to be here? No, I think
- they can just email it. I think emailing it to us. Check or call or whatever. Yeah. You know what I
- mean? It's not constant. And then turn them in on the 4th. Gives us.
- I want to make sure I understand how everyone's thinking about how these subcommittee reports will go.
- What I was envisioning was if we set a February 27th draft deadline, they have to have their material
- to us to review. We have up to the fourth to review it, then we have our meeting, and then we could
- ask them to finalize their drafts by the sixth. That would then give us basically three weeks into meetings
- to finish up everything for Baker-Tilley.
- I think that makes sense because we have to think, I mean, when we say drafts, we're not, I think we
- have to think that this is final drafts. This is not rough notes. It's really, this is what we are prepared
- to submit. That gives us a chance to reflect questions back and ask for revisions and then get essentially
- a revised version with their next submission. Because then we have to then do our work
- taking these subcommittee reports and compiling them. And as we established last week or last two weeks
- ago or last week, we're not bound by every word that is contained in the subcommittee report. So then
- we really have to have time to do our work. And then ultimately, from what I understand, that'll be
- the legal team that ends up preparing the formal report. And then the public will have reports on everything
- they can look at.
- and make their comments onto. How long do you guys make the legal team prepare for the state?
- Yes. We can't hear Matt here. Really, there's no, that's. Hold my mic a little closer. Thank you. I
- have that now for everybody here. That's better. All right. Okay, so do we want to put that into a motion
- that perhaps we'll do February 27th?
- Final report due March 6th. Yes, I'll make that motion. Do we want to include the expectation of just
- an update at each of our regularly scheduled meetings between now and then though, just so that there
- is a formal opportunity, even if it's just to say, everything's going great. Right. It would just be
- good to know. Even though that's been communicated, it wouldn't mind hearing the whole board agree to
- that. Yeah.
- subcommittee at every meeting if possible. That would be a very helpful way to make sure that we're
- giving them what they need to do their work. Yeah. Okay. So if we could hear a motion, but let me repeat
- it. So report, we desire a report from each committee at every meeting. Drafts
- are due February 27th, and final drafts are due March 6th. Is that your motion? Yes. So that would be
- February 4th, 18th. And do we want to clarify, those can just be verbal reports? We're not expecting
- written reports at every meeting. And I'll address, I mean, even though there's a motion on the table,
- I think that we need to go to weekly meetings. I know all of us can't make weekly, but I really think
- we need to. So we're going to expect the subcommittees to give weekly reports? No. I wouldn't expect
- that. No, but this way there's a rolling, every two weeks they can pick the dates. At least we're getting
- some reports, but we're here
- Because that way, if they can't make it on the second, it's not just for the subcommittees, it's also
- just for all the other information we're having to do. But any time within those, I mean, I wouldn't
- expect them every Wednesday. But they probably will have something to say every Wednesday. I don't think.
- If you go to weekly meetings, then let's split the subcommittees into the dates that they report.
- So have so many on one week and then so many the next week. I think given the choice, I don't wanna
- micromanage and tell these subcommittees, this is your dates, this is your dates. Just I would say that
- at least two times a month, which will still fit within their, I mean, because based on their schedules.
- But this just gives them more opportunity to present to us. And if they have a problem that they don't
- have to wait to the next meeting, then they can come, since we're doing it weekly, they can say, yeah,
- I know I just presented last week,
- but something's come up. And I wanna. Clarify. Clarify, correct. I'm just a little wary of leaving it
- so open-ended. I mean, not to put too much work on people, but I think it would be better to specify
- that on the two particular dates that are on our current meeting calendar, that we would definitely
- receive a verbal report at that point because. That's when the public is gonna be more aware too. Right,
- exactly. Fair enough. And also I would just be worried that
- you know, human nature being what it is, you know, it's just better to know what your expectations are.
- That's why I was hesitant to even bring up about us meeting weekly. I just want to give more opportunities
- to, they can use that to present, but what you're saying, if I understand it correctly, they can use
- that opportunity that they choose if we go to weekly, but we're expecting somebody there at least once
- every two weeks that have been advertised, correct?
- That's correct. And maybe we should focus on that part and then we can discuss the meeting cadence.
- Because the motion was just for the every two weeks. Yes, we have the pieces of three distinct motions.
- That's right. So I'm thinking we need to break those up myself. Yes. So I'll make the first motion I'll
- make is that we expect the subcommittees to send one person to report on their progress every two weeks.
- Second. It would be the next meeting, which is. If you guys could. Yeah, just will will clarify everything
- here, but. Because people at home and on cats are not getting these comments so.
- each subcommittee at our subsequent meetings every two weeks. Correct. On February 4th. Yes. And you
- moved and did Dawn second? Yes. Yes. Okay. I vote yes. Scott? Yes. Mike? Yes. Jerry? Yes. William? Yes.
- Dawn? Yes. Kevin? Yes. Okay. And then we need to still address the draft due date.
- motion that they've got the final draft, March 4th, with a preliminary draft on February 27th. Do we
- want to look at it on the 25th? You said a preliminary on the 27th? 27th. So then that gives us until
- the 4th to look at it, and then it was mentioned earlier to have the final due on the 6th. Oh, the 6th?
- We have time to both hear public comment, talk to the subcommittee members, discuss revisions in a public
- meeting, and then if they need to make any changes, they have several more days to make those changes.
- Okay. So we want to amend the motion to preliminary draft due February 27th, final draft due March 6th.
- I'll make a motion. Okay. I'll second.
- I vote yes. Scott? Yes. Mike? Yes. Jerry? Yes. William? Yes. Dawn? Yes. Kevin? Yes. Motion passes.
- Thank you. Now the third thing I was discussing, do we want to move to weekly meetings until all the
- reports are in? What do you see the purpose? The purpose one gives people more opportunity to come to
- us and for us to
- answer the questions of a lot of the subcommittees that are there. I think in a situation like this,
- more meetings are better than less meetings. On the agenda would be mainly listening, but there's also
- nuts and bolts that have come up that we don't wanna have to wait two weeks to address. In my opinion,
- I'm fine if we wanna meet every week, but I also think we need time in between meetings to do the work
- that is required. And I don't necessarily wanna have a meeting. We sit up here and nothing happening.
- I completely understand. I would not want a meeting with nothing happening, but I'd like to hear from
- some of the subcommittees if they would, because if they're having to put all these together in a very
- short timeframe, I don't want them to have to wait their two week turn to come to us and get that.
- I mean, it wouldn't be required, but if there's something they need. I would think that, I mean, just
- my thoughts, that we will meet again in two weeks, February 4th, on the regular schedule. Everybody's
- just getting started on the subcommittees right now, so that gives two weeks opportunity to meet and
- make some initial progress. Want to re-talk about this then? And then, yeah.
- the first updated reports on the fourth, and that'll give us a real opportunity to gauge progress and
- how things are going. And if at that point it feels like a weekly meeting would be useful, we should
- make the change at that point. We're gonna be just scheduling a special meeting because now we have
- some reports we have, something to discuss. Right. I'm good with that. I would also be in favor of tabling
- that till next week. I could usually see the value of the meeting basically every week in the month
- of February, especially once the website's been up.
- once the mailers have all gone out and been received, because so far, we have largely the same engaged
- people coming to the meeting. The postcards are out, the website's up. Yep. Those take a little time
- to work. Yes, they do, to get through the, I haven't been able to share it or anything yet, and I suggest
- all of you and anybody in the audience, when you get the chance, the town, Mike, have they posted the
- website yet? I don't know. Okay.
- Once the town gets that up, we can share it through our own social media contacts, emails, and then
- I ask everybody in the audience to look at the town website and the township will have it also. So no
- matter which one we'll go to. But yeah, it makes sense. So I didn't make a motion, so nothing to withdraw
- a table. So does the committee want to hear from any of the subcommittees tonight?
- I would definitely like to. There is quite a few people here. Yep. All right. Would anybody from the
- subcommittees like to share or ask questions? If so, come up to the podium, please.
- The drafts are due February 27th. The final draft is March 6th. Yes, sir. Jim Perry, the subcommittee
- on parks, recreation and cemeteries. Why we mix all those together, I'm not quite sure, but that's the
- subcommittee. So we met yesterday.
- And we've had some uncertainty about one of our members. But we did pick out two dates for public meetings.
- One is February 5th, and the other one is February 12th. We need some facilitation, though, by the town
- to provide us public meeting spaces, which we don't have. And I called a couple of days ago, and I left
- a message, and nothing happened. So in order to facilitate the work
- subcommittees, we need help from the staff and somebody that is a point of contact that can resolve
- questions like where do we meet and what's available for our meeting. Now we also intend to meet according
- to the meeting schedule of the Parks Board with the Parks Board on February 2 just to get information
- from them and I talked to Dawn
- be a journal before this session but we need information about parks recreation and cemeteries because
- it's not you know readily available even searching the web you don't know who belongs to what cemetery
- but and so we need we need information but we do have the two dates of February 5th and February 12
- we'll probably have a public
- Oh meeting from six to seven And and announced that and announced it also at the parks board meeting
- with the town here I don't know how we get that information through we probably can post this on the
- web I presume That which would be the other way of sort of making this public I think it'd be useful
- for the subcommittees to have some template of what the report is you're all talking about reports
- But I don't have a clue and I can imagine having seen six people report previously that we would get
- a disparity of the types of reports unless there's some template. Although we do have the five questions
- that were posed in the committee's designation related to the parks. But the question is, you know,
- what detail do you want?
- Obviously we don't want to probably provide too much detail, but we want to have detail where citizens
- can make decisions about information provided to them. Have you guys seen the format for the final report?
- So would that be a good measure of what you're, so they're going to present you with what information
- you're going to need.
- and have that format for the reports be similar? It would be, I think, real similar to the plan, the
- reorganization plan that was done by Sheridan and Adams Township. I think that's a good template.
- It's recent. If you guys could prepare something. If it could be sent to the subcommittee members, that
- would be very useful.
- It might be helpful to think of this in terms of a comprehensive plan, not a unified development ordinance,
- if that makes sense. So... Does it make any sense to the subcommittees? It might make sense to you,
- Darla, but not to the subcommittees. Well, if I could add, this particular subcommittee, I start with
- an inventory, an inventory of the parks, an inventory of the recreation facility, an inventory of the
- cemeteries, just in a layout
- an inventory of what is there as kind of the foundation of your report. And then if you have the ability,
- maybe opine on the age and condition of some of the facilities, kind of rank it where you think that
- stand and what future investment might look like. So that's my advice on your particular subcommittee.
- First off, having a place to meet,
- You should just think, call me every time, okay? And I'll put it together for you. And I'll need to
- know the times. When it comes to information, I probably can get you any kind of information you want.
- I think it would be, the inventory would be interesting. And maybe an overview where one or two or the
- whole committee, we provide that for you to start with.
- maybe attend the meeting or prior to the meeting so you're prepared to start a meeting, prepared to
- do that. I think for all the committees, you know, eventually we're going to have to have a budget.
- I think the past budgets might help you if we condense them so you can see how we spend our money. And
- that kind of gives you an idea of what transpires now. And then in
- And then the other thing I think the reorganization committee needs to think is we have to have two
- budgets. So we have to have the budget if this fails and a budget if it passes. So I think to prepare
- a budget for if it passes, it would be good if we expedite, I know everybody's gonna be excited to hear
- this, but if we expedite our budget process this year, usually we are finalizing
- finalizing it in June, maybe even in July. I think we need to expedite our budget and get most of what
- we would have in a budget ready sooner than later so that the reorg budget can piggyback off it. There's
- no reason. Then you can plug and play anything that you want to change or add or subtract. And so anyway,
- I'm just so, I think to take a little
- heat off of everybody thinking, where do we start? I think it's good that you get information about
- how we go about our business now, what our budgets are like, and obviously we'll have department heads
- embedded in the meetings, and I'd like to offer to be at almost all the meetings to help with that.
- But if you need information, you have a question, you want to know where you're going to meet, all those questions
- I mean, I think you could bring them to me and I'll make sure they get to where they want to go. Well,
- I can be a liaison, but because I work every day, you know, sometimes it's easier to get a hold of me
- than the township, but I... Marty Stevens, the trustee, is the one to contact you. You can contact him.
- I think we can commit to needing a public space
- Okay, and what time are you 6 to 8 p.m. We'll start at 6 and Whether we get public input, I don't know
- but Location I will get that on our website Yeah, and I'll be having all your emails that people can
- contact you with questions or concerns Mike one thing I think that might help them especially when you
- talk about costs and
- Do we have even just a general formula for like how much it costs to manage parks? Because they're gonna
- need that like if they're taking a new inventory. Well, it's a little more complicated. I understand
- that. But I think that's information they're gonna need. Would you agree with me? Baker Tilly did a
- report and presented it November 14th. I'm not sure.
- how many people attended that meeting, but in that report, Baker-Tilley listed 2026 budgeted services
- and included both town and township and then a proposed post-consolidation services. So if people would
- find that helpful, we can post that on the website, but that kind of gives you an idea at least where
- Baker-Tilley thinks you may be headed.
- website and also sort of circulate it to all the subcommittee members so that we have some
- common information. Now I also have, I talked to one of my colleagues at the university, an expert in
- public finance, somebody who's very well schooled in SB1 who would be willing to come and speak to this
- committee regarding the state law that
- that brings us here. I had that conversation this evening and he said once the evenings are open are
- available. He also apparently gave a talk to the Chamber of Commerce too already. Okay. I know Baker
- and Tilley has addressed that a little bit. I don't know if
- I mean, this is my speculation. I don't know if it would help this committee at all, knowing kind of
- what it does. It's not gonna hurt, but at the same time, the reality is we've already got a rough estimate
- of the finances and stuff like that, that it already reflects the reality of SB1. So I don't know.
- I mean, it's up to the committee, but I just don't know that
- information on that i i don't know if it would be helpful to us or not because we've already had information
- given to us also likely that there'll be some changes to sb one in the coming weeks that's something
- that needs to be taken into account too because uh... sb one has been changing since the day it was
- first put on the table but i've got notes to to get the baker until the report on the website and to
- get it to the committee's
- I have another question back to Darla and Eric. Is there other information that you'll need for the
- final report that goes beyond the questions we've given the subcommittees? Like you asked about inventory,
- is there other information like that that you're going to need that we need to make sure that they're
- researching and bringing back to you?
- So basically you have all the information put everything together. Well, I tried when I came up with
- the outline to put in what I thought should be the starting points for the conversation. So I think
- between that and the Sheridan plan and the Baker Tilly information, I think that's,
- a good start and of course there may be things that come up that wasn't in the Sheridan Adams Township
- plan or that's not in the Baker-Tilley, but. Okay, well and I think that underscores the value of these
- interim reports you're gonna get. I think they'll be very instructive and we may hear some things there
- we haven't even thought of. That's a good idea. And I've just found out the Baker-Tilley reports currently,
- I mean I've known this but it's just been a while, is currently on the town
- website and it's under the Ellisville Richland Township reorganization, but I will get that link on
- the reorganization website too, which I just sent the link to Denise so she can get it on the town website.
- And you want me to send it to you so you can get on the township? Okay. Anything else Jim? The other
- implication of what Mike Farmer had to say was that we're not going to be asked to sort of
- to produce budgets for future decisions, because I don't think that's, I mean, I wouldn't be comfortable
- having that in the domain of the subcommittees. You guys really can't. Yeah. Yeah, I just wanted to
- point it out for everybody involved that that might be a path we want to take, knowing that our budget
- that we have to have, even if the reorganization doesn't happen, will be something that we'll be able
- to work off of
- the budget to the state. I think the budget would be good to kind of keep in the back of your mind in
- the sense that if you, if the recommendation, let's open five new parks, you would realize there's no
- money for that. That recommendation would fall on deaf ears, so. Yeah. And that wouldn't be
- the subcommittee's role. Right, exactly. It would be the new formal council. Okay. Thank you, Jim.
- And Jim, can you email me as soon as you get that confirmed with Mike?
- Mike, you're going to email me and you'll copy William? The location? Tomorrow I'll let you know where
- you're going to meet. More than likely it'll be here or at the DPW building out back. OK. You know,
- our third venue would probably be the... Accessible by rollator. Yes, I understand. I'm right there with you.
- would be the fire department and then we're thinking about using the new heritage center too. I also
- looked at the library but the library closes at seven so that might be a nice public meeting space.
- We have another facility not unlike that just right back here. Good thank you. Any other subcommittees
- would like to report tonight? It's okay if you don't. You weren't prepared so
- Sure. I just wanted to say staff didn't know if any of the meetings had occurred. So I can take care
- of a lot of that and a lot of their questions if we're provided with the meeting dates. Okay.
- And so Denise, do you want, make sure they loop you at given
- Mr. Perry, your email address, I know I added you onto, was it the parks one I added? Yeah, you included
- me on the parks and then public safety because of the building department. Right, so make sure that
- he's keeping you in the loop too and you can be their liaison to do some of this then? Yeah, I can take
- care of a lot. Okay. A place and a lot of the information that he spoke about needing, I can provide
- a lot of it. And so can Jimmy. Okay.
- Thank you, Denise. Final call for subcommittees. I'm Diane Critchlow, and my questions were answered
- primarily by his questions.
- Denise is in our email. We've had trouble, I've been out of town and my email I read today, we still
- don't have a first meeting date established of the number of people trying to get them together.
- And who, Denise is on there, who do we contact for sure? Denise said, you pick the date and I will get
- you a place. Okay, all right. Do we still work with Denise on that?
- on the place, because Mike said he would work with the other group. Who do we work with when we do get
- a date, which we need to get one pretty soon? Right. You may not be able to find a perfect date. I just
- think you need to. I know. That was my last email before I left today. Let's pick a date and let's go.
- And my other question is, do we just randomly call on whoever we think could answer our questions if
- we have questions that we are not
- Sure. I sure would. And if they can't, if you can't get an answer, you're to call me. What I said was
- not for one committee. It's for all the committees. Okay. So we could start with you. Yes. All right.
- That's, that's all I have for now. Good deal. Good questions. Do I have to sign in here again? No. Thanks.
- I will say Diane, as soon as you get a meeting date, let me know. And I will get, or let Denise know.
- Well, actually, since I'm working with the reorganization website, let me know. But then I'll also let
- Denise know so she can
- mirror that on the town site too. Okay, so if I just put everybody in the email, that'll work. Yeah,
- that probably could work. All right, thanks. All right. Item number four is approval of contract agreement
- with vendor to draw maps of proposed election districts for the reorganized entity. Unfortunately, I
- solicited a
- estimate from banning engineering and I do not have it I think William was talking to another individual
- about maybe preparing the maps and we don't have that so if you could punt that to the next meeting
- I would appreciate it. Okay. Item number four we move to the next meeting February. I'll second.
- the approval of the contract of the vendor to draw maps of the proposed election districts until our
- next meeting. I vote yes. Scott? Yes. Mike? Yes. Jerry? Yes. William? Yes. Don? Yes. Kevin? Yes.
- Thank you. Motion passes. I have a question first before I go to public comment. At the last meeting
- it was discussed but we didn't assign anything that people on the reorganization board
- would participate with the various subcommittees, but that was not solidified, so I don't know if that
- took the case or not. I thought the discussion kind of said we had people from the town that we may
- be better, but that, yeah. Okay, thank you. But nothing's stopping us from going there and communicating.
- It's not on the agenda, but does the
- Does the board have any other business or comments or items you wanna bring up? I would like to discuss
- maybe having shortened meetings. I know that's not going to be in everyone's, their favorite thing here,
- but on February 18th and I don't, is it the eighth?
- You have the dates? Yes, please. On 18th of February 25th, March 11th, and March 25th. Okay,
- so any of those... No, no, this is something totally different. Sorry. So if on any of those dates we
- do have meetings, you know, if we have to have an extra meeting, Richland Township Board and the
- Elitsville Town Council need a quorum at a meeting at 7 p.m. with Baker Tilley for discussions of a
- fire territory. And so if we could have a hard stop of this meeting at 6.50 so that we can start those
- meetings at 7 p.m., that would be most beneficial. What are those dates again?
- coincide with our RE-ORG meetings, but these meetings are when we need these hard stops. February 18th,
- February 25th, March 11th, and March 25th. Baker-Tilley is dealing with several fire territory issues
- right now, and we had to be worked into their schedule. Those are the only dates that they can work
- us in, and we have to have those in order for this to go through.
- meetings scheduled on those dates were just as a precaution saying if we schedule on to these dates,
- we will have to put in a hard stop. Yes. Yes. Okay. I think that's reasonable, but is there a motion
- to make about it? Do we need a motion for that? I wouldn't think so. I don't think a consensus would
- be sufficient. Yeah. And then if we actually move at another meeting to add meetings on those dates,
- we would include the hard stop in that motion at that point.
- anything else from the committee. That's been a request that we, I guess I should ask Mike and maybe
- Denise, what do we need to do to get the town Zoom for these meetings too? It just needs to be scheduled.
- You just need to let somebody know you need the Zoom schedule. Let you say every meeting. Okay.
- Are we still asking for people to be, to serve on subcommittees? It would not, it would not hurt. Okay.
- I sent an email late to everybody. Yes, I did. About Suzanne Hart and she was publicly interested in
- serving on any committee that we think is worthy of her to serve on, so. Okay. I don't know her,
- so what, I mean, I'm not, I'm just curious what
- subcommittees. I feel very comfortable. Lifelong resident at Oldsville. Father was a town council member
- for 20 years, so she'd been active in the community and various other forums. And I think she could
- serve about anywhere really. So where would you write the other people the most? Parks and Recreation.
- That's what I'm thinking.
- Bring that to the next meeting? Yeah. Okay. Sure. All right. Thank you, still ahead. Anybody else? So
- we're not going to move on that appointment tonight? I think he would need to talk to the individual,
- make sure that that sounds good to them. All right. I should say, yeah. After the last meeting, and
- I'd like to serve on the committee, preferably either parks and rec or governance.
- if you've got room on either one of those. I have experience at both. Okay, I thought I put you on the
- email list. Valerie, I'll need your contact info after this. I'll make sure. Any comments from the public?
- Hi, it's not even seven o'clock yet.
- You want to go home early? Okay. Somebody needs to say to the general public that they need to reach
- out, find out what we're doing, get all the information they can. I'm glad to meet anybody or any group
- of people to try to explain the process, why we're where we're at,
- what's currently going on in the town to help people understand why we might want to reorganize. So
- I just think that outreach and communications is the most important thing we do here. No matter what
- the vote is at the end, I think information is valuable. We're not gonna be able to make a good decision
- unless we get
- as a community unless we get the information out there. We're going to ramp up what we do through our
- public relations and through the website will be helpful. And I think the whatever you want to call
- them, the cards or the informational cards should be out in pretty short order. I think they're just
- waiting. No, they're out from what I understand. OK, good. So anyway. Yes. Yes.
- I just think it's very important that people not be uncomfortable wanting to know information and asking
- questions. I think the back and forth is when we'll really get down to the hard work and accomplish
- something. But people have to be comfortable to ask either the town or the organization committees.
- They have to be comfortable to
- almost demand that they get the information they need to be well-educated about this. This is a big
- deal, and it's probably only gonna be attempted once, and so I think we need to get it right. And what's
- that website, William? It is ellensvillerichlandinfo.org. It got live very quickly. Yes, it did.
- very happy about that. And if there's information you hear from the public that you'd like on that website
- that's not on there, please let me know. We can get that up pretty quick. Any other public comments? Yes.
- I just had a question regarding with the public website answering questions and frequently lots of people
- have tons of questions about what's going on. Is that information going to be funneled to the social
- media sites like the Ellitsville neighbor page or is there going to be a dedicated social media site?
- Because a lot of people honestly
- might not visit the website or, you know, may have better access to information through a social media
- page that's dedicated to the reorganization process. What I can do is create a page, you know, a Facebook
- page and as the website and a link, the press releases and stuff there too. Is that kind of what you're,
- and we can answer any questions.
- we could really everybody here can share that with through their own Facebook page. It just seems like
- that gets the most I mean I see you engage with people on Facebook all the time and I just you know
- we want as many people as possible informed and I just think that possibly websites
- you know, have all kinds of great information, but people may not look at it, so. I understand. A Facebook
- page, unfortunately, may be the best. I fully agree, and I'll even work with, I'll talk to Ben, the
- guy doing our website. I know that there's a way to automatically do feeds to Facebook pages, link the
- two together, and we'll work, I'll see, before I create one, I'll see if he'd rather do it, because that way,
- he has access to all that. And did you sign in your name? No. And what was your name? My name's Karina
- Cosentino. Oh, okay. I'm on one of the subcommittees. Is that correct? Yes, nice to meet you officially.
- Yes, nice to meet all of you. So thank you. All right. Are we ready to adjourn? Do we have a motion?
- Next meeting is? It'll be... February 4th. February 4th, yeah.
- Motion to adjourn. So moved. Second. Motion to adjourn. I say yes. Scott? Yes. Mike? Yes. Jerry? Yes.
- Yes. Lloyd? Yes. Ron? Yes. Kevin? Yes.