We're gonna go ahead and get started. No gavel today. No gavel. Let's have a word of prayer, Kevin.
Followed by pledge of allegiance. Father, thank you for this time that you allowed us to come together
and look at the future of our community and how we can reorganize it to benefit the citizenry that's here.
Let this be done in order and just the way you'd have it done. Lead, guide, and direct us. This is not
for us. This is for our children and our children's children and our children's children's children.
So help us take care of them real well, Lord. It's in Jesus' name we pray. Amen. Amen. Okay. Pledge
of allegiance. To the flag of the United States of America and to the Republic for which it stands,
One nation, under God, indivisible, with liberty and justice for all. All right, roll call. Andrew Henry,
present. Scott Reynolds, present. Mike Cornman, present. Jerry Sanders, present. William Ellis, present.
Don Durnall, present. Kevin Ferris, present. Thank you. Do we need to approve the minutes?
So that was actually the first thing I left the hard copy on my printer at the office. They've all been
circulated to the entire board, and I did not receive any edits back. So they are standing to be approved
as submitted, but I do not have the physical copy here at the meeting. OK. I'll make a motion to approve
the minutes as they were submitted electronically. Second. Do we have a second to approve the minutes?
Oh, I thought you were saying second. Sorry. Second.
A, the motion is to approve the minutes from the previous meeting as submitted electronically.
I vote yes. Scott? Yes. Mike? Yes. Jerry? I wasn't here. Okay. William? Yes. So do you want to abstain
or vote no, Jerry? Abstain. Abstain. William, yes. Don? Yes. Kevin? Yes. Thank you. Motion passes. We
do have some agendas up here if anybody wants one.
So the first item is to establish timelines for initial reports from subcommittees. We're gonna allow
public comment at the top of every meeting and it didn't make it onto this agenda. Do we need to amend
that and allow public comment? Okay.
Would anybody like to say something from the public to get us started tonight? Okay. All right,
thank you. Now to establish timelines for initial reports from subcommittees. So far I've contacted
everybody that I've had contact information for.
On all the subcommittees, there's one person I don't have contact information for, but I see her right
next to Diane today. So I will get that and get her in the loop. So then all of them have been contacted.
I know some of them have in the contact, I suggested they come to our Wednesday meetings and give kind
of a status to where they are, what they need. Mr. Perry was here today already before the meeting,
kind of got some of that information he needed or how to get to it.
There was one person that I've reached out to. It was Mr. Clemens, I believe. Was that it, Mr. Perry's?
And do you remember who, does anybody know him, Michael Clemens? I do not know him, but I was the one
who received his information, so I will reach out to him again. I have reached out to him because his
reply was, I don't know if he can't do any of the committees or if he just didn't want to be in the
parks, because it was kind of just,
they were already setting a time and I was CC'd into, they forwarded it to me and he said, and I've
reached out to him and no reply yet. So maybe you can too. So. Oh, and the website's live, but it's
still a work in progress, but we will have all the contact information up there, I would say probably not,
Probably definitely by Friday. I might just have to get it to him. Okay, so the matter before the committee
is establishing timelines for initial reports? Yes, so are we talking about the initial full report
from the subcommittees or are we talking about the kind of where they are progress reports?
updates that you're looking for, timelines for? I think if they have something for us, they can bring
it to us. But I think we ought to set a firm timeline for the initial reports. Okay. I think it might
be wise, too, to have, assuming that at least one person from each subcommittee could attend
our Wednesday meetings, it would be good actually to hear from each one. And they've all expressed interest
in that, and I see some of them here today. So would this be a good time maybe to have them report to
us where they are, what they need, if we, what do you guys think? Yeah, I think having that as a structured
part of our every other week agenda would be good. Just that way, if there's any struggles or things
that we need to be aware of, we find out before
report deadline arrives. So do we want to invite him up now to subcommittee report? It's up to you.
Well, I don't know why we have an agenda, but we're not following the agenda, so. Oh, it's not even
on there. Right. So that was missed.
I think it was kind of mushed into the established timelines for initial reports from subcommittees.
I think we need to establish that. Let's establish the timeline they need to submit to us. The other
thing, we can work on that. But I think we need to have a firm timeline when we get this done. Okay,
let's discuss that then. Well, I saw in the minutes that Baker Tilley.
Right, so I wonder if we should move back from there. Absolutely. When do we want the final report?
When do we want drafts? When do we want just reports? Well, if April 1 is when they need a final, I
would say we need drafts definitely by the end of February. I agree. So will we be looking at Friday,
February 27th?
last business day of the month. That sounds good. Yeah. How does that line up with our meeting dates?
Would we be meeting the following Wednesday or the Wednesday just prior to that? Obviously we can. What's
the next Wednesday after that? We would be meeting the two weeks from today is the 4th of February,
then the 18th.
So we would be meeting, if we didn't have a special interim meeting, we would be meeting on March 4th,
the Wednesday, directly after the 27th. So this 27th sounds good to me, and then we have time to review
it before our next meeting. That's a draft. What about final report, final draft? First part of March.
When did you say our next meeting, our meeting was after the 27th? I think you said March 4th. Okay,
so, and are you thinking, Kevin, a week from March 4th? No, I would think March 4th. No. Well, we wouldn't
have any chance to give a feedback yet if they do it the 27th. So is it a good idea before they hand
off to us on that Friday to have another meeting that Wednesday and let them come to us
where they're at. I think that would be good. Where they're at, and then they can fine tune it for a
few days, and then they've got another week. I mean, in all honesty, if you wait till a week after the
fourth, and then this has to be done April 1st, that's not a lot of time. No. Especially theoretically,
there's just one more meeting in there.
Is that correct? So the fourth, if you got it, well, it'd be two more meetings. April 1st would be the
second meeting from the fourth. Every two weeks, right? So the fourth is meeting, then the 18th, and
then April 1st. So if we met here on the 25th,
Give them a week. Meet before the deadline. Well, that's what I'm saying. Meet on the 25th of February.
Meet again on the 27th, or if that's when they've got to hand it in. Do we need to be here? No, I think
they can just email it. I think emailing it to us. Check or call or whatever. Yeah. You know what I
mean? It's not constant. And then turn them in on the 4th. Gives us.
I want to make sure I understand how everyone's thinking about how these subcommittee reports will go.
What I was envisioning was if we set a February 27th draft deadline, they have to have their material
to us to review. We have up to the fourth to review it, then we have our meeting, and then we could
ask them to finalize their drafts by the sixth. That would then give us basically three weeks into meetings
to finish up everything for Baker-Tilley.
I think that makes sense because we have to think, I mean, when we say drafts, we're not, I think we
have to think that this is final drafts. This is not rough notes. It's really, this is what we are prepared
to submit. That gives us a chance to reflect questions back and ask for revisions and then get essentially
a revised version with their next submission. Because then we have to then do our work
taking these subcommittee reports and compiling them. And as we established last week or last two weeks
ago or last week, we're not bound by every word that is contained in the subcommittee report. So then
we really have to have time to do our work. And then ultimately, from what I understand, that'll be
the legal team that ends up preparing the formal report. And then the public will have reports on everything
they can look at.
and make their comments onto. How long do you guys make the legal team prepare for the state?
Yes. We can't hear Matt here. Really, there's no, that's. Hold my mic a little closer. Thank you. I
have that now for everybody here. That's better. All right. Okay, so do we want to put that into a motion
that perhaps we'll do February 27th?
Final report due March 6th. Yes, I'll make that motion. Do we want to include the expectation of just
an update at each of our regularly scheduled meetings between now and then though, just so that there
is a formal opportunity, even if it's just to say, everything's going great. Right. It would just be
good to know. Even though that's been communicated, it wouldn't mind hearing the whole board agree to
that. Yeah.
subcommittee at every meeting if possible. That would be a very helpful way to make sure that we're
giving them what they need to do their work. Yeah. Okay. So if we could hear a motion, but let me repeat
it. So report, we desire a report from each committee at every meeting. Drafts
are due February 27th, and final drafts are due March 6th. Is that your motion? Yes. So that would be
February 4th, 18th. And do we want to clarify, those can just be verbal reports? We're not expecting
written reports at every meeting. And I'll address, I mean, even though there's a motion on the table,
I think that we need to go to weekly meetings. I know all of us can't make weekly, but I really think
we need to. So we're going to expect the subcommittees to give weekly reports? No. I wouldn't expect
that. No, but this way there's a rolling, every two weeks they can pick the dates. At least we're getting
some reports, but we're here
Because that way, if they can't make it on the second, it's not just for the subcommittees, it's also
just for all the other information we're having to do. But any time within those, I mean, I wouldn't
expect them every Wednesday. But they probably will have something to say every Wednesday. I don't think.
If you go to weekly meetings, then let's split the subcommittees into the dates that they report.
So have so many on one week and then so many the next week. I think given the choice, I don't wanna
micromanage and tell these subcommittees, this is your dates, this is your dates. Just I would say that
at least two times a month, which will still fit within their, I mean, because based on their schedules.
But this just gives them more opportunity to present to us. And if they have a problem that they don't
have to wait to the next meeting, then they can come, since we're doing it weekly, they can say, yeah,
I know I just presented last week,
but something's come up. And I wanna. Clarify. Clarify, correct. I'm just a little wary of leaving it
so open-ended. I mean, not to put too much work on people, but I think it would be better to specify
that on the two particular dates that are on our current meeting calendar, that we would definitely
receive a verbal report at that point because. That's when the public is gonna be more aware too. Right,
exactly. Fair enough. And also I would just be worried that
you know, human nature being what it is, you know, it's just better to know what your expectations are.
That's why I was hesitant to even bring up about us meeting weekly. I just want to give more opportunities
to, they can use that to present, but what you're saying, if I understand it correctly, they can use
that opportunity that they choose if we go to weekly, but we're expecting somebody there at least once
every two weeks that have been advertised, correct?
That's correct. And maybe we should focus on that part and then we can discuss the meeting cadence.
Because the motion was just for the every two weeks. Yes, we have the pieces of three distinct motions.
That's right. So I'm thinking we need to break those up myself. Yes. So I'll make the first motion I'll
make is that we expect the subcommittees to send one person to report on their progress every two weeks.
Second. It would be the next meeting, which is. If you guys could. Yeah, just will will clarify everything
here, but. Because people at home and on cats are not getting these comments so.
each subcommittee at our subsequent meetings every two weeks. Correct. On February 4th. Yes. And you
moved and did Dawn second? Yes. Yes. Okay. I vote yes. Scott? Yes. Mike? Yes. Jerry? Yes. William? Yes.
Dawn? Yes. Kevin? Yes. Okay. And then we need to still address the draft due date.
motion that they've got the final draft, March 4th, with a preliminary draft on February 27th. Do we
want to look at it on the 25th? You said a preliminary on the 27th? 27th. So then that gives us until
the 4th to look at it, and then it was mentioned earlier to have the final due on the 6th. Oh, the 6th?
We have time to both hear public comment, talk to the subcommittee members, discuss revisions in a public
meeting, and then if they need to make any changes, they have several more days to make those changes.
Okay. So we want to amend the motion to preliminary draft due February 27th, final draft due March 6th.
I'll make a motion. Okay. I'll second.
I vote yes. Scott? Yes. Mike? Yes. Jerry? Yes. William? Yes. Dawn? Yes. Kevin? Yes. Motion passes.
Thank you. Now the third thing I was discussing, do we want to move to weekly meetings until all the
reports are in? What do you see the purpose? The purpose one gives people more opportunity to come to
us and for us to
answer the questions of a lot of the subcommittees that are there. I think in a situation like this,
more meetings are better than less meetings. On the agenda would be mainly listening, but there's also
nuts and bolts that have come up that we don't wanna have to wait two weeks to address. In my opinion,
I'm fine if we wanna meet every week, but I also think we need time in between meetings to do the work
that is required. And I don't necessarily wanna have a meeting. We sit up here and nothing happening.
I completely understand. I would not want a meeting with nothing happening, but I'd like to hear from
some of the subcommittees if they would, because if they're having to put all these together in a very
short timeframe, I don't want them to have to wait their two week turn to come to us and get that.
I mean, it wouldn't be required, but if there's something they need. I would think that, I mean, just
my thoughts, that we will meet again in two weeks, February 4th, on the regular schedule. Everybody's
just getting started on the subcommittees right now, so that gives two weeks opportunity to meet and
make some initial progress. Want to re-talk about this then? And then, yeah.
the first updated reports on the fourth, and that'll give us a real opportunity to gauge progress and
how things are going. And if at that point it feels like a weekly meeting would be useful, we should
make the change at that point. We're gonna be just scheduling a special meeting because now we have
some reports we have, something to discuss. Right. I'm good with that. I would also be in favor of tabling
that till next week. I could usually see the value of the meeting basically every week in the month
of February, especially once the website's been up.
once the mailers have all gone out and been received, because so far, we have largely the same engaged
people coming to the meeting. The postcards are out, the website's up. Yep. Those take a little time
to work. Yes, they do, to get through the, I haven't been able to share it or anything yet, and I suggest
all of you and anybody in the audience, when you get the chance, the town, Mike, have they posted the
website yet? I don't know. Okay.
Once the town gets that up, we can share it through our own social media contacts, emails, and then
I ask everybody in the audience to look at the town website and the township will have it also. So no
matter which one we'll go to. But yeah, it makes sense. So I didn't make a motion, so nothing to withdraw
a table. So does the committee want to hear from any of the subcommittees tonight?
I would definitely like to. There is quite a few people here. Yep. All right. Would anybody from the
subcommittees like to share or ask questions? If so, come up to the podium, please.
The drafts are due February 27th. The final draft is March 6th. Yes, sir. Jim Perry, the subcommittee
on parks, recreation and cemeteries. Why we mix all those together, I'm not quite sure, but that's the
subcommittee. So we met yesterday.
And we've had some uncertainty about one of our members. But we did pick out two dates for public meetings.
One is February 5th, and the other one is February 12th. We need some facilitation, though, by the town
to provide us public meeting spaces, which we don't have. And I called a couple of days ago, and I left
a message, and nothing happened. So in order to facilitate the work
subcommittees, we need help from the staff and somebody that is a point of contact that can resolve
questions like where do we meet and what's available for our meeting. Now we also intend to meet according
to the meeting schedule of the Parks Board with the Parks Board on February 2 just to get information
from them and I talked to Dawn
be a journal before this session but we need information about parks recreation and cemeteries because
it's not you know readily available even searching the web you don't know who belongs to what cemetery
but and so we need we need information but we do have the two dates of February 5th and February 12
we'll probably have a public
Oh meeting from six to seven And and announced that and announced it also at the parks board meeting
with the town here I don't know how we get that information through we probably can post this on the
web I presume That which would be the other way of sort of making this public I think it'd be useful
for the subcommittees to have some template of what the report is you're all talking about reports
But I don't have a clue and I can imagine having seen six people report previously that we would get
a disparity of the types of reports unless there's some template. Although we do have the five questions
that were posed in the committee's designation related to the parks. But the question is, you know,
what detail do you want?
Obviously we don't want to probably provide too much detail, but we want to have detail where citizens
can make decisions about information provided to them. Have you guys seen the format for the final report?
So would that be a good measure of what you're, so they're going to present you with what information
you're going to need.
and have that format for the reports be similar? It would be, I think, real similar to the plan, the
reorganization plan that was done by Sheridan and Adams Township. I think that's a good template.
It's recent. If you guys could prepare something. If it could be sent to the subcommittee members, that
would be very useful.
It might be helpful to think of this in terms of a comprehensive plan, not a unified development ordinance,
if that makes sense. So... Does it make any sense to the subcommittees? It might make sense to you,
Darla, but not to the subcommittees. Well, if I could add, this particular subcommittee, I start with
an inventory, an inventory of the parks, an inventory of the recreation facility, an inventory of the
cemeteries, just in a layout
an inventory of what is there as kind of the foundation of your report. And then if you have the ability,
maybe opine on the age and condition of some of the facilities, kind of rank it where you think that
stand and what future investment might look like. So that's my advice on your particular subcommittee.
First off, having a place to meet,
You should just think, call me every time, okay? And I'll put it together for you. And I'll need to
know the times. When it comes to information, I probably can get you any kind of information you want.
I think it would be, the inventory would be interesting. And maybe an overview where one or two or the
whole committee, we provide that for you to start with.
maybe attend the meeting or prior to the meeting so you're prepared to start a meeting, prepared to
do that. I think for all the committees, you know, eventually we're going to have to have a budget.
I think the past budgets might help you if we condense them so you can see how we spend our money. And
that kind of gives you an idea of what transpires now. And then in
And then the other thing I think the reorganization committee needs to think is we have to have two
budgets. So we have to have the budget if this fails and a budget if it passes. So I think to prepare
a budget for if it passes, it would be good if we expedite, I know everybody's gonna be excited to hear
this, but if we expedite our budget process this year, usually we are finalizing
finalizing it in June, maybe even in July. I think we need to expedite our budget and get most of what
we would have in a budget ready sooner than later so that the reorg budget can piggyback off it. There's
no reason. Then you can plug and play anything that you want to change or add or subtract. And so anyway,
I'm just so, I think to take a little
heat off of everybody thinking, where do we start? I think it's good that you get information about
how we go about our business now, what our budgets are like, and obviously we'll have department heads
embedded in the meetings, and I'd like to offer to be at almost all the meetings to help with that.
But if you need information, you have a question, you want to know where you're going to meet, all those questions
I mean, I think you could bring them to me and I'll make sure they get to where they want to go. Well,
I can be a liaison, but because I work every day, you know, sometimes it's easier to get a hold of me
than the township, but I... Marty Stevens, the trustee, is the one to contact you. You can contact him.
I think we can commit to needing a public space
Okay, and what time are you 6 to 8 p.m. We'll start at 6 and Whether we get public input, I don't know
but Location I will get that on our website Yeah, and I'll be having all your emails that people can
contact you with questions or concerns Mike one thing I think that might help them especially when you
talk about costs and
Do we have even just a general formula for like how much it costs to manage parks? Because they're gonna
need that like if they're taking a new inventory. Well, it's a little more complicated. I understand
that. But I think that's information they're gonna need. Would you agree with me? Baker Tilly did a
report and presented it November 14th. I'm not sure.
how many people attended that meeting, but in that report, Baker-Tilley listed 2026 budgeted services
and included both town and township and then a proposed post-consolidation services. So if people would
find that helpful, we can post that on the website, but that kind of gives you an idea at least where
Baker-Tilley thinks you may be headed.
website and also sort of circulate it to all the subcommittee members so that we have some
common information. Now I also have, I talked to one of my colleagues at the university, an expert in
public finance, somebody who's very well schooled in SB1 who would be willing to come and speak to this
committee regarding the state law that
that brings us here. I had that conversation this evening and he said once the evenings are open are
available. He also apparently gave a talk to the Chamber of Commerce too already. Okay. I know Baker
and Tilley has addressed that a little bit. I don't know if
I mean, this is my speculation. I don't know if it would help this committee at all, knowing kind of
what it does. It's not gonna hurt, but at the same time, the reality is we've already got a rough estimate
of the finances and stuff like that, that it already reflects the reality of SB1. So I don't know.
I mean, it's up to the committee, but I just don't know that
information on that i i don't know if it would be helpful to us or not because we've already had information
given to us also likely that there'll be some changes to sb one in the coming weeks that's something
that needs to be taken into account too because uh... sb one has been changing since the day it was
first put on the table but i've got notes to to get the baker until the report on the website and to
get it to the committee's
I have another question back to Darla and Eric. Is there other information that you'll need for the
final report that goes beyond the questions we've given the subcommittees? Like you asked about inventory,
is there other information like that that you're going to need that we need to make sure that they're
researching and bringing back to you?
So basically you have all the information put everything together. Well, I tried when I came up with
the outline to put in what I thought should be the starting points for the conversation. So I think
between that and the Sheridan plan and the Baker Tilly information, I think that's,
a good start and of course there may be things that come up that wasn't in the Sheridan Adams Township
plan or that's not in the Baker-Tilley, but. Okay, well and I think that underscores the value of these
interim reports you're gonna get. I think they'll be very instructive and we may hear some things there
we haven't even thought of. That's a good idea. And I've just found out the Baker-Tilley reports currently,
I mean I've known this but it's just been a while, is currently on the town
website and it's under the Ellisville Richland Township reorganization, but I will get that link on
the reorganization website too, which I just sent the link to Denise so she can get it on the town website.
And you want me to send it to you so you can get on the township? Okay. Anything else Jim? The other
implication of what Mike Farmer had to say was that we're not going to be asked to sort of
to produce budgets for future decisions, because I don't think that's, I mean, I wouldn't be comfortable
having that in the domain of the subcommittees. You guys really can't. Yeah. Yeah, I just wanted to
point it out for everybody involved that that might be a path we want to take, knowing that our budget
that we have to have, even if the reorganization doesn't happen, will be something that we'll be able
to work off of
the budget to the state. I think the budget would be good to kind of keep in the back of your mind in
the sense that if you, if the recommendation, let's open five new parks, you would realize there's no
money for that. That recommendation would fall on deaf ears, so. Yeah. And that wouldn't be
the subcommittee's role. Right, exactly. It would be the new formal council. Okay. Thank you, Jim.
And Jim, can you email me as soon as you get that confirmed with Mike?
Mike, you're going to email me and you'll copy William? The location? Tomorrow I'll let you know where
you're going to meet. More than likely it'll be here or at the DPW building out back. OK. You know,
our third venue would probably be the... Accessible by rollator. Yes, I understand. I'm right there with you.
would be the fire department and then we're thinking about using the new heritage center too. I also
looked at the library but the library closes at seven so that might be a nice public meeting space.
We have another facility not unlike that just right back here. Good thank you. Any other subcommittees
would like to report tonight? It's okay if you don't. You weren't prepared so
Sure. I just wanted to say staff didn't know if any of the meetings had occurred. So I can take care
of a lot of that and a lot of their questions if we're provided with the meeting dates. Okay.
And so Denise, do you want, make sure they loop you at given
Mr. Perry, your email address, I know I added you onto, was it the parks one I added? Yeah, you included
me on the parks and then public safety because of the building department. Right, so make sure that
he's keeping you in the loop too and you can be their liaison to do some of this then? Yeah, I can take
care of a lot. Okay. A place and a lot of the information that he spoke about needing, I can provide
a lot of it. And so can Jimmy. Okay.
Thank you, Denise. Final call for subcommittees. I'm Diane Critchlow, and my questions were answered
primarily by his questions.
Denise is in our email. We've had trouble, I've been out of town and my email I read today, we still
don't have a first meeting date established of the number of people trying to get them together.
And who, Denise is on there, who do we contact for sure? Denise said, you pick the date and I will get
you a place. Okay, all right. Do we still work with Denise on that?
on the place, because Mike said he would work with the other group. Who do we work with when we do get
a date, which we need to get one pretty soon? Right. You may not be able to find a perfect date. I just
think you need to. I know. That was my last email before I left today. Let's pick a date and let's go.
And my other question is, do we just randomly call on whoever we think could answer our questions if
we have questions that we are not
Sure. I sure would. And if they can't, if you can't get an answer, you're to call me. What I said was
not for one committee. It's for all the committees. Okay. So we could start with you. Yes. All right.
That's, that's all I have for now. Good deal. Good questions. Do I have to sign in here again? No. Thanks.
I will say Diane, as soon as you get a meeting date, let me know. And I will get, or let Denise know.
Well, actually, since I'm working with the reorganization website, let me know. But then I'll also let
Denise know so she can
mirror that on the town site too. Okay, so if I just put everybody in the email, that'll work. Yeah,
that probably could work. All right, thanks. All right. Item number four is approval of contract agreement
with vendor to draw maps of proposed election districts for the reorganized entity. Unfortunately, I
solicited a
estimate from banning engineering and I do not have it I think William was talking to another individual
about maybe preparing the maps and we don't have that so if you could punt that to the next meeting
I would appreciate it. Okay. Item number four we move to the next meeting February. I'll second.
the approval of the contract of the vendor to draw maps of the proposed election districts until our
next meeting. I vote yes. Scott? Yes. Mike? Yes. Jerry? Yes. William? Yes. Don? Yes. Kevin? Yes.
Thank you. Motion passes. I have a question first before I go to public comment. At the last meeting
it was discussed but we didn't assign anything that people on the reorganization board
would participate with the various subcommittees, but that was not solidified, so I don't know if that
took the case or not. I thought the discussion kind of said we had people from the town that we may
be better, but that, yeah. Okay, thank you. But nothing's stopping us from going there and communicating.
It's not on the agenda, but does the
Does the board have any other business or comments or items you wanna bring up? I would like to discuss
maybe having shortened meetings. I know that's not going to be in everyone's, their favorite thing here,
but on February 18th and I don't, is it the eighth?
You have the dates? Yes, please. On 18th of February 25th, March 11th, and March 25th. Okay,
so any of those... No, no, this is something totally different. Sorry. So if on any of those dates we
do have meetings, you know, if we have to have an extra meeting, Richland Township Board and the
Elitsville Town Council need a quorum at a meeting at 7 p.m. with Baker Tilley for discussions of a
fire territory. And so if we could have a hard stop of this meeting at 6.50 so that we can start those
meetings at 7 p.m., that would be most beneficial. What are those dates again?
coincide with our RE-ORG meetings, but these meetings are when we need these hard stops. February 18th,
February 25th, March 11th, and March 25th. Baker-Tilley is dealing with several fire territory issues
right now, and we had to be worked into their schedule. Those are the only dates that they can work
us in, and we have to have those in order for this to go through.
meetings scheduled on those dates were just as a precaution saying if we schedule on to these dates,
we will have to put in a hard stop. Yes. Yes. Okay. I think that's reasonable, but is there a motion
to make about it? Do we need a motion for that? I wouldn't think so. I don't think a consensus would
be sufficient. Yeah. And then if we actually move at another meeting to add meetings on those dates,
we would include the hard stop in that motion at that point.
anything else from the committee. That's been a request that we, I guess I should ask Mike and maybe
Denise, what do we need to do to get the town Zoom for these meetings too? It just needs to be scheduled.
You just need to let somebody know you need the Zoom schedule. Let you say every meeting. Okay.
Are we still asking for people to be, to serve on subcommittees? It would not, it would not hurt. Okay.
I sent an email late to everybody. Yes, I did. About Suzanne Hart and she was publicly interested in
serving on any committee that we think is worthy of her to serve on, so. Okay. I don't know her,
so what, I mean, I'm not, I'm just curious what
subcommittees. I feel very comfortable. Lifelong resident at Oldsville. Father was a town council member
for 20 years, so she'd been active in the community and various other forums. And I think she could
serve about anywhere really. So where would you write the other people the most? Parks and Recreation.
That's what I'm thinking.
Bring that to the next meeting? Yeah. Okay. Sure. All right. Thank you, still ahead. Anybody else? So
we're not going to move on that appointment tonight? I think he would need to talk to the individual,
make sure that that sounds good to them. All right. I should say, yeah. After the last meeting, and
I'd like to serve on the committee, preferably either parks and rec or governance.
if you've got room on either one of those. I have experience at both. Okay, I thought I put you on the
email list. Valerie, I'll need your contact info after this. I'll make sure. Any comments from the public?
Hi, it's not even seven o'clock yet.
You want to go home early? Okay. Somebody needs to say to the general public that they need to reach
out, find out what we're doing, get all the information they can. I'm glad to meet anybody or any group
of people to try to explain the process, why we're where we're at,
what's currently going on in the town to help people understand why we might want to reorganize. So
I just think that outreach and communications is the most important thing we do here. No matter what
the vote is at the end, I think information is valuable. We're not gonna be able to make a good decision
unless we get
as a community unless we get the information out there. We're going to ramp up what we do through our
public relations and through the website will be helpful. And I think the whatever you want to call
them, the cards or the informational cards should be out in pretty short order. I think they're just
waiting. No, they're out from what I understand. OK, good. So anyway. Yes. Yes.
I just think it's very important that people not be uncomfortable wanting to know information and asking
questions. I think the back and forth is when we'll really get down to the hard work and accomplish
something. But people have to be comfortable to ask either the town or the organization committees.
They have to be comfortable to
almost demand that they get the information they need to be well-educated about this. This is a big
deal, and it's probably only gonna be attempted once, and so I think we need to get it right. And what's
that website, William? It is ellensvillerichlandinfo.org. It got live very quickly. Yes, it did.
very happy about that. And if there's information you hear from the public that you'd like on that website
that's not on there, please let me know. We can get that up pretty quick. Any other public comments? Yes.
I just had a question regarding with the public website answering questions and frequently lots of people
have tons of questions about what's going on. Is that information going to be funneled to the social
media sites like the Ellitsville neighbor page or is there going to be a dedicated social media site?
Because a lot of people honestly
might not visit the website or, you know, may have better access to information through a social media
page that's dedicated to the reorganization process. What I can do is create a page, you know, a Facebook
page and as the website and a link, the press releases and stuff there too. Is that kind of what you're,
and we can answer any questions.
we could really everybody here can share that with through their own Facebook page. It just seems like
that gets the most I mean I see you engage with people on Facebook all the time and I just you know
we want as many people as possible informed and I just think that possibly websites
you know, have all kinds of great information, but people may not look at it, so. I understand. A Facebook
page, unfortunately, may be the best. I fully agree, and I'll even work with, I'll talk to Ben, the
guy doing our website. I know that there's a way to automatically do feeds to Facebook pages, link the
two together, and we'll work, I'll see, before I create one, I'll see if he'd rather do it, because that way,
he has access to all that. And did you sign in your name? No. And what was your name? My name's Karina
Cosentino. Oh, okay. I'm on one of the subcommittees. Is that correct? Yes, nice to meet you officially.
Yes, nice to meet all of you. So thank you. All right. Are we ready to adjourn? Do we have a motion?
Next meeting is? It'll be... February 4th. February 4th, yeah.
Motion to adjourn. So moved. Second. Motion to adjourn. I say yes. Scott? Yes. Mike? Yes. Jerry? Yes.
Yes. Lloyd? Yes. Ron? Yes. Kevin? Yes.