WEBVTT

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- I hope you were able to enjoy. Recording in progress, sorry. I'm already interrupted. I hope you were

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- able to enjoy the nice day out and we're gonna get started here with our meeting tonight, our reorganization

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- committee. Thank you for coming. We're going to start with a word of prayer and a pledge of allegiance.

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- Father, we thank you for this day and time that we

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- get to come together like this as citizens of a place we truly love. Thank you for all the ways that

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- you bless us. Let everything that's done tonight be according to your will and the way that you'd have

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- it to be done. Whatever the outcome of all this, Lord, we pray that your will be done in that. It's

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- in Jesus' name, for his sake and his glory, amen. Amen. I pledge allegiance to the flag of the United

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- States of America

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- and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice

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- for all. Thank you. All right, the committee has received the meeting minutes from Wednesday,

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- February 4th. Do we have a motion to accept? So moved. Second. All right, I'll go second.

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- Can you grab the roll call first real quick? Sure. Sorry, I was... Oh, you mean in attendance? Yes.

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- Okay, sorry about that. So, Andrew Henry, present. Scott is here on Zoom. William Ellis, here.

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- Jerry Sanders, here. Kevin Farris, here. Don Durnall, here. And Mike Corman, here. Thank you. All right,

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- now we can do the minutes. We already had a first and second, so, Andrew?

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- On the approval of the minutes as submitted, I vote yes. Scott, we don't have an electronic policy for

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- committee members to attend digitally, so we're gonna count you as absent for today's meeting. So William?

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- Yes. Jerry? Yes. Kevin? Yes. Don? Yes. Mike? Yes. Motion passes, thank you. Thank you again for coming

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- tonight. We will have

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- a period of public comment at the beginning of the meeting and then again at the end of the meeting.

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- So the beginning of the meeting is just something you would like for the committee to consider before

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- we even get started. And so I would like to invite anybody here or anybody online to speak now during

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- the public comment.

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- It's like we don't have anybody right now, so we don't really have an agenda tonight. So we do wanna

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- talk about a couple of important matters and other matters that come up or will come out of the discussion

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- tonight. But I think if it's okay with the committee, we see if anybody, any of our subcommittees would

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- like to give a report. Is that okay with the committee? Do we have any, yes, Diane?

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- We have met twice since February the 4th, and we meet again on Sunday at 4.30, have gone over everything

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- on our, what our objectives were, and we should have, we will submit our report on time by February

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- 27th. And what is your committee's? Planning and zoning, sorry. Planning and zoning. Questions? Questions?

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- That sounds great, Diane, thank you very much. You're welcome.

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- Way to stay on top of things. I'll report for the Finance Committee. We've met four times. And we have

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- had a meeting with Mike, Noelle helped us some, and of course Baker Tilly. And we worked, Baker Tilly

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- put all our thoughts and information from supervisors and everything together.

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- But we still need to tweak it a little bit. And we're meeting again tomorrow. So hopefully, are you

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- meeting next Wednesday or two weeks from tonight? We are definitely meeting two weeks from tonight.

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- We may meet next Wednesday, depends on how the meeting goes. Okay. Well, if you do meet, we should have

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- our report ready for you then. And when it is finalized, we will get it emailed to you so you can all

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- look it over before so you'll be able to comment. Okay. Thank you. Okay. Thanks.

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- Our subcommittees are on it tonight. I'm Parks and Rec and Cemeteries. We've met twice since I think

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- the last meeting. We are on schedule to have the draft completed on time and we've got a lovely little

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- inventory for the park system to follow up with it if you're interested. But other than that, it looks

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- like we're going to be good.

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- I'm Michael from the Public Safety Subcommittee. We had our public meeting last Tuesday from six to

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- seven. It was really supposed to be till 7.30, but with limited attendance, we cut it short. Had some

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- good questions from those that attended. We'll be meeting again tomorrow in a work session format at 3 p.m.

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- at the Heritage Center, and we should have our draft into you on time. Just out of curiosity, what questions

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- It's more just general awareness of how things work currently and how they might work in the future

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- if this passes. So just a lot of basics, like who responds, when do they respond, that sort of thing.

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- Thank you. Thank you. Let's pause. I know I said we'd have a public comment at the end.

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- based on the subcommittee reports, does anybody from the public wanna ask a question, ask a question

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- or make a comment? Okay. So I know one of the other items that I think the committee would like to talk

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- about is public outreach. Was that your, that was your item, I think? Yes, I think there's just,

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- Would that some signs in? Right. They're out back. They're in the back. They're yard signs. We put them

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- out there. So if you want to take one, put it in your yard. Sure would appreciate it. If you know a

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- business or somebody else that could use one, we have plenty and we can get more. So please take them.

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- We're going to try to put some out in public areas tomorrow. And since we're on public outreach, I'll mention,

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- I need some direction. We'd like to put a billboard up. We think it's appropriate. And utilize one across

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- from the fire station is the one probably that's seen best with the same information that the billboard

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- has. But rather than just do it and tell you about it later, I'd probably see if anybody has any thoughts

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- about it. I think that's a good idea.

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- I do, too. I agree. We're just going to one billboard. Well, it'll be a big billboard. It'll be up for

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- a month. And I think the timing may be right to make sure we get the word out. I think it'll have to

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- be... We could do more, but... Closer to the boat, I think we would have. Go another one? Yeah.

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- But we can. I think there's some limitations to the funds we can use. But I would hope that

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- any organizations that donate to put the billboard up, would do that closer to the vote, and I would

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- suggest the digital one also, by Kinser 45, 46. Okay, and since we're on outreach, I'll say I met with,

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- I met with the, who's your upland board member? The Indiana Upland Realtor Association. And I met with

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- them and went,

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- why we're doing it and how it works. And so I think the word will get out amongst them pretty good tomorrow.

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- I meet with the building association. I believe there's going to be 92 people there. So I thought I

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- was meeting four or five people. So anyway, so I think that'll be a good outreach.

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- The other thing is, when I talk to the Billard's Association, they're having a home show, not this weekend,

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- but next weekend, and they wonder if we would like to have a booth for free so we could provide information

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- and answer questions. And so it's on, I believe it's on Thursday,

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- Friday, Saturday, and Sunday. Thursday night there's a VIP. So if someone wanted to be there on the

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- half of it, Thursday night that would be. So really the booth will be open Friday, Saturday, and Sunday.

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- So I didn't know if anybody was interested. Where would that be? I'm sorry? Where would that event be

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- held? At the warehouse. At the warehouse, yeah. At no charge. I'm sorry? At no charge. At no charge, yeah.

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- If we want to put something together, I need to let them know as soon as possible. So between the committee,

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- if we think it's a good idea and we'd like to have some time, then please let me or Denise know so we

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- can get back to them. Unfortunately, I'll be getting down next weekend, so. Do you have a timeline for

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- that? I do not know what the times are. I'll have a timeline, but they need

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- as soon as possible. Do we have a hand in the public? But I think they mean what time. What time does

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- it open? Yeah, what hours are we talking? I don't know that. Dr. Sanders. Yes. I'm on the Home Show

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- Committee, so I could probably help you with the specific. We just actually had a meeting this afternoon.

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- So it's the planning piece of it. And I'm sure it's all accepted whenever you guys decide, but sooner

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- or later. But it opens on Friday. It's like 4 to 8 on Friday.

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- and I think 10 to six on Saturday and 12 to five on Saturday and Sunday. Thank you. On the same discussion

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- about public outreach, but I want to go back and review, what's the timeline for having the plan finished?

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- From the subcommittee, it's the preliminaries on the 26th, then finalized on March 4th,

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- Don't you get it? Baker Tilley would like to have a draft to them by April 1st so that we have time

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- to revise it before end of May, 1st of June. Okay. And then at that point, is that when we would present

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- the plan to the public? Well, that's when it would be voted on by the Township Board and the Town Council.

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- Okay, and then in November, is that, is the, are we asking the community to vote

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- on the plan or just voting yes or no? Well, it's both. It's reorganization, but it's based on the plan.

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- Right. If that makes sense. Yeah. So here's my question about public outreach. At some point, we're

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- gonna start talking about sharing that plan with the community and then having some feedback on the

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- plan or maybe some... Absolutely. I think that would have to be before the votes. Right. There are public

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- hearings that are required before

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- town council and the township board vote on it. Right. How many public hearings are there? Just one,

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- I believe. So if we got the preliminaries from the subcommittees on the 27th, finalized March, yeah,

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- March 4th, then while we decide all that stuff, that'd be the best time for the public comment. But

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- don't we need to come up with a plan for June and November of how we're going to

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- provide more information to the community so they can make an informed vote? Yeah, might have been grassroots

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- stuff. This is where it gets tricky and I don't know the particulars of the law, but there's a certain

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- point in time where no public funds can be used on this effort, very similar to a school board referendum.

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- So if you're familiar with those rules, it's the same that applies to this. And I think that clock starts

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- ticking once the state approves the plan or when we submit the plan, do you know?

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- you do not have that statute with me. But yes, you're correct, there's a time limit. Yeah, there's something.

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- So I don't know, I mean, we could make suggestions, but we really need this to be a voter-led effort

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- down the home stretch. I think I have had, excuse me, I have had some offers for help with monetary

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- and labor, whatever it takes to get that word out, so I can talk about that later, but I have had some

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- offers to help with that effort.

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- Are you able to find out exactly what event triggers the prohibition of public funds spent? Sure. That

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- would be very helpful to know. Yes sir, you want to come up? It's just a question. Okay, yeah, you probably

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- need to. That'll teach you.

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- Good evening, Mason Greenberg. I'm a Realtor with Century 21 Sheets, and I sit on the Government Affairs

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- Committee for the IURA, the Indiana Upland Realtor Association. I just wanted to ask, the February 27th

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- date was mentioned for the subcommittee to make a decision, and then there was a March date mentioned.

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- So the subcommittees are supposed to have their preliminary reports

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- no later than the 27th. And then finalized, a little back and forth stuff that's warranted. And then

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- the finalized recommendations by the fourth. Then this board starts finalizing everything. So when would

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- it be possible to start disseminating information

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- perhaps some sort of marketing campaign to the public? If the public wants input into the, no this is

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- the process, but if they want input to what we're deciding, now. From now until it's finalized. Okay.

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- If they got questions or concerns or suggestions or anything like that.

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- Isn't it our responsibility to make sure that voters know what they're voting for when it comes to November?

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- Well, that's afterwards, though, after the plan's done. Right. Yeah. Right. Once the plan's done, we'll

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- be able to put the full plan. Question I have for the committee is, as we approve each subcommittee

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- plan, should we post that for the public to review? Yeah.

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- You mean once we get it. Yeah, I mean, once before we say, yeah, that's a good submit that and then

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- let the public. Right. Yeah. I'm thinking that way instead of us afterwards having to reopen and say,

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- well, I got this comment and we need to address this this way. We've got the subcommittee report. Then

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- we have a window for public. We vote on it. But

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- before we even vote on it too, we'll have those public meeting, but this would just clean it up before

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- the public meeting, before the final plan. Yeah, so my understanding is we've gotta have it to council

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- no later than June, was that it? Correct, the final vote will be sometime in early June. When do they

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- wanna see the plan? Whenever you can get it to them. Yeah, so if we had it,

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- That should be enough time for everybody to. We'll be getting the final, I mean, the final altogether,

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- it'll be April. But I mean, do we want to make it as a living document as we get the subcommittee plans

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- in and present them? I guess what I'm saying is at that point, that'd be too late for public feedback.

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- Once we say, okay, that's it, this is ready to submit to council. So we need the feedback. No, it won't

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- be because you have to have a public hearing. Right.

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- The township board and the town council have to have at least one public hearing. Okay. So it won't

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- be too late. Okay. So they've got to have it finalized to go to the state by when? By June. By June,

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- okay. And as to your question if it's too early, it's never too early. The only thing is that people

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- want particulars as how are the nuts and bolts of X, Y, and Z supposed to work.

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- We don't, we have a general idea, but we don't have those particulars yet. So that could cause some,

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- yeah, you're promoting this, what's the particulars? Well, kind of have a grand vision, but if you want

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- the nuts and bolts, that's what this process is for. Great. Just putting the pieces together, subcommittees

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- are putting those nuts and bolts together, and then the overarching committee is going to be able to

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- make sure that it makes sense, it's seamless. Yes.

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- IURA is very interested in supporting this. I came tonight to see if there was any public opposition,

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- any reason why we wouldn't want to support it, just making sure we're having all perspectives in mind.

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- So if there's anyone here with that perspective, I would welcome hearing it, but I also just want to

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- know that we're interested in

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- being a vocal resource, a resource in getting this out, and so understanding when and where we can,

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- that's important for us. I've heard public concerns, and I'm not downplaying those concerns at all,

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- but I haven't heard outright opposition. I think it's because we don't have a plan, yes or no, to oppose.

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- So I think right now it's concerns that that's what we're trying to address, the concerns now.

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- So it doesn't become opposition, if that makes sense. Right, right. So in a government affairs meeting

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- today, it was discussed the not in my backyard mindset perhaps being an issue. And we were trying to

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- think, well, on the thinking about education and getting things out as seamless as possible, what numbers

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- are available to make infographics, to put on these billboards, just very short and sweet snippets,

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- little nuggets of information, if you will. I don't think we have anything that's. We actually have

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- a fact sheet. Numbers is what he's talking about. No, we don't have numbers. Because those haven't been

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- nailed down. That's OK.

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- But we don't have numbers because we'd be getting ahead of the subcommittees and even the main committee

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- because it's being formulated right now. There's all kinds of numbers out there, I can tell you that,

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- but nothing's landed yet. We can be patient. Again, I'm just here to kind of put the pieces together.

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- Yeah, and I appreciate that. Bingo.

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- or guidance or suggestions. I think you could contact Mike Farmer, email us. I'll certainly be in touch

00:21:39.983 --> 00:21:47.173
- with Mike. I've got his contact info. Plus, I like your hat. Thank you. Did they win a game or something?

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- A little one. I think that's it for me. I appreciate you all. There were a couple questions we got raised

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- here in committee in that past discussion that I wanted to make sure I have a clear handle on what was asked.

00:22:01.986 --> 00:22:08.837
- publishing subcommittee reports before we synthesize them into a committee proposal was raised. I really

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- like that idea because I want people to be able to see the unfiltered report from the subcommittee.

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- I also wanted to note there have been a bunch of updates to the website, which is elwitsvillerichlandinfo.org.

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- All the contact info for all the subcommittee volunteers is now listed there. So if you want to contact

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- any specific

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- subcommittee volunteer on any one of the committees, all their contact info is now there and you can

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- ask them questions, give feedback, give suggestions while they're still submitting and drafting their

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- reports before they come to us for review. So at the end of February we get draft reports, we have a

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- week to go back and forth with the subcommittees, then they submit final drafts in early March and we

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- have the rest of March for us to put together a comprehensive proposal

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- drawing on all those subcommittee reports. I would like, as a committee, for us to publish those subcommittee

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- reports as soon as we receive the final versions. I don't think it makes sense to publish the initial

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- drafts at end of February in case we have adjustments or corrections or questions. But I would really

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- like the public to have access to all those subcommittee reports, unmodified, unredacted, unsynthesized,

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- so that anybody can look at them and see exactly what the subcommittee gave to us.

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- and then compare that later with our proposal. That's pretty much what I was, when I said a living document

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- too, as we make changes, I'd like to upload the changes as close to real time, which we can do. So do

00:23:40.738 --> 00:23:46.864
- you envision us making changes to the subcommittee reports or are we gonna have a posted draft with

00:23:46.864 --> 00:23:53.112
- a rev number of our entire proposal where we say, you know, on this and this date, we've now updated,

00:23:53.112 --> 00:23:55.134
- this is rev two of our proposal,

00:23:55.330 --> 00:24:01.533
- Here's about three of our proposal. I think that would be good. Okay. Because I think that, you know,

00:24:01.533 --> 00:24:07.676
- first of all, if we get public comments that, you know, the subcommittees hadn't considered, because

00:24:07.676 --> 00:24:13.758
- we don't wanna just change it without consulting the subcommittees, I'd like to go back to them and

00:24:13.758 --> 00:24:19.840
- say, this has been brought to my attention or brought to our intention. Did you talk about this? Or

00:24:19.840 --> 00:24:24.766
- how you arrived. How you arrived at this conclusion, correct. And then we'll be,

00:24:25.442 --> 00:24:32.208
- more of an informal process, I think, getting with the subcommittee and kind of like where the House

00:24:32.208 --> 00:24:39.310
- and Senate gets together and works out all the details. Yeah, exactly, that works well. I probably should

00:24:39.310 --> 00:24:46.210
- have brought that up. Sorry about that. Your organization fails now because I brought that up now. But

00:24:46.210 --> 00:24:53.311
- I think that would be a good thing to do and that way they can see the evolution. And we can also respond

00:24:53.311 --> 00:24:54.718
- individually to them

00:24:55.458 --> 00:25:01.992
- they say why was this that doesn't need to be part of the plan necessarily but if we get a lot of questions

00:25:01.992 --> 00:25:08.041
- with that well that might be something worth in in the comprehensive plan okay to explain because I

00:25:08.041 --> 00:25:14.212
- think Sheridan and Adams did that too on some things mentioning Sheridan Adams the Sheridan and Adams

00:25:14.212 --> 00:25:20.382
- township complete reorganization proposal is now available it's hosted on the Ellisville website it's

00:25:20.382 --> 00:25:24.254
- linked correct Ellisville richland info org so you can download

00:25:24.514 --> 00:25:30.320
- the entire document from their reorganization and look through it all in detail. And we are referring

00:25:30.320 --> 00:25:36.070
- to that as a guide to understand how they did that. We're not just transposing it onto our situation

00:25:36.070 --> 00:25:41.933
- because our situation is a little bit different, but you can look at that and get a good sense of what

00:25:41.933 --> 00:25:47.796
- our reorganization proposal is probably going to include by the time we have our draft done at the end

00:25:47.796 --> 00:25:52.862
- of March, beginning of April. Exactly. But what's the committee's thoughts about putting

00:25:53.474 --> 00:26:01.897
- once we get the final draft from the subcommittees, putting that up and discussing that at our other

00:26:01.897 --> 00:26:10.320
- meetings, our other concerns. Should we have a motion for that? Do we need a motion? All right, I'll

00:26:10.320 --> 00:26:18.743
- make a motion to post the final draft reports before the final subcommittee draft reports, before we

00:26:18.743 --> 00:26:21.662
- form them into a final draft plan.

00:26:22.402 --> 00:26:30.991
- Is that clear enough, you think, Darla? I understand what you're talking about. Okay. Thank you. Okay.

00:26:30.991 --> 00:26:39.330
- Moved by Williams, seconded by Dawn. Any discussion on that proposal to post the subcommittee final

00:26:39.330 --> 00:26:47.753
- reports prior to creating a comprehensive reorganization proposal for the council? Okay. I vote yes.

00:26:47.753 --> 00:26:51.422
- William? Yes. Dr. Sanders? Yes. Kevin? Yes.

00:26:52.354 --> 00:26:59.860
- And Mike? Yes. Motion passes. Thank you. And Denise, I figure what we'll just do is we'll put them on

00:26:59.860 --> 00:27:07.660
- the town website and link it to the main website like we did with the reorganization plan. Do you foresee

00:27:07.660 --> 00:27:15.166
- any issues with that? No. Okay. Any other items that the committee would like to bring up or discuss?

00:27:18.530 --> 00:27:24.993
- Do you have anything? Well, yeah, I failed to mention that. We're about to print some flyers. That's

00:27:24.993 --> 00:27:31.776
- an updated fact sheet. They'll have a QR code on it. And once we have them, then we'll put them in public

00:27:31.776 --> 00:27:38.559
- places like library, post office, here. And actually, they'll be available for your use if you're talking

00:27:38.559 --> 00:27:44.702
- to some people. And it's nice to leave something with them so it's easier to retain some of the

00:27:45.826 --> 00:27:54.068
- talking points and it's pretty short and, you know, it's to the point. So we're working on that. They'll

00:27:54.068 --> 00:28:02.310
- probably be ready in about eight days. Denise wanted me to ask you, did you get permits for those signs?

00:28:02.310 --> 00:28:10.238
- Hot in here tonight, isn't it? At our last public meeting it was just after the snow and some of the

00:28:10.238 --> 00:28:14.398
- attendees from the public had not yet received their

00:28:14.530 --> 00:28:20.523
- small hand bills, notifying them in the mail. I wanted to just pull the public while you're here. Have

00:28:20.523 --> 00:28:26.458
- all of you received a mailer? If you live in the area of Richland Township or the town of Ellisville,

00:28:26.458 --> 00:28:32.451
- have any of you not received a mailer about this? Okay. If you have not received one, please come find

00:28:32.451 --> 00:28:36.350
- me. As soon as the meeting is done, I want to talk to you briefly.

00:28:36.450 --> 00:28:41.708
- And then the second question was, Dr. Sanders, you talked about the period after the council, after

00:28:41.708 --> 00:28:47.072
- we submit the plan to state and council approves it, and there's a period of time in which we have to

00:28:47.072 --> 00:28:52.435
- make sure the public understands exactly what they're voting on, but there's some event that triggers

00:28:52.435 --> 00:28:57.904
- the point at which we can no longer spend public funds to advertise any of the details about it, right?

00:28:57.904 --> 00:28:59.902
- And something about elected officials

00:29:00.866 --> 00:29:07.262
- Well, we can. I don't think we can use town phones or resources to lobby for it. But we can do things

00:29:07.262 --> 00:29:13.532
- as private citizens. But there's no restriction on maintaining and updating the website during that

00:29:13.532 --> 00:29:19.866
- period. I would not think so. I mean, I don't know what other updates we would need to put on there.

00:29:19.866 --> 00:29:26.136
- Because once the final plan's on there, then it's kind of like after the state approves it, there's

00:29:26.136 --> 00:29:28.958
- no changes that can be made. Correct, Darla?

00:29:29.474 --> 00:29:37.910
- The only change is it passed or failed. Correct. I mean, once you've supported it to the DLGF. Yes.

00:29:37.910 --> 00:29:46.768
- And if it's after July 15th, you're in it for the long haul. It's going to be on the ballot in November.

00:29:46.768 --> 00:29:54.782
- Okay. If the two boards approve the plan. On the question of how we communicate to the public,

00:29:55.042 --> 00:30:01.626
- Because we have a fairly short window of time from now until we submit our proposal to the council and

00:30:01.626 --> 00:30:08.018
- the township board, I really want to focus on making sure that the people in the affected area know

00:30:08.018 --> 00:30:14.539
- as much about it while it's still in draft form before it locks. At which point, we're only trying to

00:30:14.539 --> 00:30:21.059
- make them understand what it has to be or not. And it's all or nothing, pass or fail. Right. Where we

00:30:21.059 --> 00:30:24.958
- could have overcome some issue or concern they had now. Yes.

00:30:25.314 --> 00:30:32.474
- And my goal wasn't to lobby for it, as much as to make sure that, you know, we've probably all gone

00:30:32.474 --> 00:30:39.991
- to the voting booth. Well, in my day, we call them voting booth. It's probably different now, but. Still

00:30:39.991 --> 00:30:47.294
- call it that. Going and all of a sudden you have something before you that you're being asked to vote

00:30:47.294 --> 00:30:53.022
- on and you don't have a clue what it's about. And I just want to make sure that

00:30:54.082 --> 00:31:02.173
- I don't wanna violate any restrictions as far as lobbying, but I do want people to be able to go to

00:31:02.173 --> 00:31:10.587
- the voting booth informed. Absolutely. And I've said, and I know there's a couple other volunteers that

00:31:10.587 --> 00:31:19.406
- have been willing to do that. I will get every door knocked in the entire township in the town of Ellisville

00:31:19.406 --> 00:31:22.238
- when it comes to, and once we have

00:31:22.978 --> 00:31:29.462
- brochures and a firm plan, a fact sheet to hand out. So if they aren't home, I'll leave it on their

00:31:29.462 --> 00:31:36.205
- door, like we do political things. There's still going to be people to say, I don't know anything about

00:31:36.205 --> 00:31:42.819
- that. But then during Election Day, there's two polling places, we should actually, as members of the

00:31:42.819 --> 00:31:49.886
- public, be doing the same thing, talking to people as we're going into the polls, answering their questions.

00:31:52.066 --> 00:32:00.676
- I mean, nobody was required to do that, but I will be doing that. And it's, that's the only way I can

00:32:00.676 --> 00:32:09.286
- think of that we get, I don't know if the mailer was costly and it didn't deliver. We still had a lot

00:32:09.286 --> 00:32:17.812
- of people that it didn't. Right. And actually it was a lot less than we thought. And so if you think

00:32:17.812 --> 00:32:20.766
- we ought to have another go at it,

00:32:21.410 --> 00:32:31.413
- It's affordable. Okay, I like that. It's less than $2,000. I believe that's what we pay. Including postage?

00:32:31.413 --> 00:32:40.767
- Yeah. I'd have to look it up, but it was very affordable. We was happily pleased. Okay. So that went

00:32:40.767 --> 00:32:50.029
- to all residents in the township or registered voters? Well, all registered voters. In the township

00:32:50.029 --> 00:32:51.326
- and the town.

00:32:53.634 --> 00:33:01.899
- and I've gotten a couple of names so far and I've looked, I've gotten seven names have not received

00:33:01.899 --> 00:33:10.496
- postcards. All seven of them were on the master list we sent and addresses were correct. I have no idea

00:33:10.496 --> 00:33:19.009
- why they haven't gotten them. You're not gonna know this, but 6,500 households in the township. Do you

00:33:19.009 --> 00:33:21.406
- know how many we mailed out?

00:33:21.794 --> 00:33:28.208
- 6,500, all of them, yeah. So all of them are registered voters? Yeah. Yes. Yeah, I was looking up how

00:33:28.208 --> 00:33:34.559
- much it costs right now, so. Well, I take that back, you did now. While I was looking that up, if we

00:33:34.559 --> 00:33:40.910
- have the funds, if it was more affordable than we initially projected to send the mailing out to the

00:33:40.910 --> 00:33:47.198
- entire affected area, at what point would be the appropriate time to send a follow-up mailer? Where

00:33:47.198 --> 00:33:50.782
- in the process is the information going to be actionable

00:33:51.682 --> 00:33:57.624
- and still helpful before it gets locked? I think we need to send it by the first of March. Yeah, by

00:33:57.624 --> 00:34:03.863
- the time the subcommittees. Right, because if we send it the first of March, they'll start getting them,

00:34:03.863 --> 00:34:09.805
- I would say between the 10th and the 15th of March. I hope that's not true. I hope it's faster than

00:34:09.805 --> 00:34:15.866
- that. Well, but at that time, that would still be in the window of when we haven't finalized the plan

00:34:15.866 --> 00:34:18.718
- yet. Yeah, exactly. That's what I'm getting at.

00:34:19.266 --> 00:34:26.141
- get it to the public before we finalize it. Are you saying that there are laws permitting us to share

00:34:26.141 --> 00:34:33.084
- information to the public in October? I mean, yeah, as long as we're not using town or township funds.

00:34:33.084 --> 00:34:39.824
- That's my understanding, isn't it? Correct, Darla? I'll have to look at this. I don't think there's

00:34:39.824 --> 00:34:47.710
- like a gag order. I think it's just that at that point in time, I think it's public access, not necessarily parking.

00:34:48.706 --> 00:34:56.432
- Well, yeah, I mean, if somebody has, you can present the factual plan, you can't say you need to vote

00:34:56.432 --> 00:35:04.462
- yes on this plan. I'm pretty sure that's correct, but Darla's gonna double check, and if you know anybody

00:35:04.462 --> 00:35:12.113
- that's done school referendums, it's guided by the same statute, I believe, so, yeah. It was $1,000.

00:35:12.113 --> 00:35:15.294
- It had to be more than that. 7,200 cards.

00:35:16.226 --> 00:35:33.246
- Yeah, that can't be the postage too. Because the postage would probably be close to $3,000. The postage

00:35:33.246 --> 00:35:46.174
- was. Right. Okay, well, Mike's looking that up. I was looking for my postcard.

00:35:46.882 --> 00:35:56.125
- And when it came, four other mailers at about the same color and same size came in my mail on the same

00:35:56.125 --> 00:36:05.369
- day. I'm not sure that would be true for everyone else. But what that tells me is that perhaps if your

00:36:05.369 --> 00:36:14.881
- second mailer needs to look a little different. And the other thing is that when I looked at it, I waited

00:36:14.881 --> 00:36:16.766
- for something to say

00:36:17.538 --> 00:36:24.101
- something about citizen of township or citizen of the town, something to that effect. And I didn't see

00:36:24.101 --> 00:36:30.791
- anything like that hitting me in the face. So I thought maybe you might want to think a little bit about

00:36:30.791 --> 00:36:37.417
- that as well. Well, the reason we didn't, because it went to the entire township, not everybody. That's

00:36:37.417 --> 00:36:43.852
- what I'm saying. If you're a resident of the township or you're a resident of the city, something to

00:36:43.852 --> 00:36:46.974
- that effect, it didn't hit me is all I'm saying.

00:36:47.138 --> 00:36:53.184
- and I was waiting for it to. And then it talked about the meetings, but it just said the next meeting,

00:36:53.184 --> 00:36:59.231
- and then every two weeks. I wonder if it would almost be worth it to actually print those days. I have

00:36:59.231 --> 00:37:05.336
- them on my sheet, and without them, I wouldn't remember. Is this the week, or was it next week? So it's

00:37:05.336 --> 00:37:11.088
- just a thought. I think we have thought about that. It's just that you get so many words. I know.

00:37:11.088 --> 00:37:15.902
- And it was, but it was very good. But I'm just saying, I think maybe it was a bad

00:37:16.162 --> 00:37:28.750
- that situation. 16 point font is probably the biggest disability Americans really most worldwide have

00:37:28.750 --> 00:37:40.597
- is vision. And 16 point font is the smallest they recommend you put on those things. Yes. Okay.

00:37:40.597 --> 00:37:44.670
- All right. That is good to know.

00:37:45.826 --> 00:37:52.832
- No print on blue? Okay. What time do we have to stop? Ten till. Ten till. Ten till. Okay, I want to

00:37:52.832 --> 00:37:59.977
- make sure I'll give the public some more time. What time was the home show again? What were the dates

00:37:59.977 --> 00:38:00.958
- and the time?

00:38:08.098 --> 00:38:14.603
- I just commented on stop time to make sure everyone here understands we have a 650 hard stop because

00:38:14.603 --> 00:38:21.302
- of other scheduling this evening. So we have about 12 more minutes, 11 more minutes to wrap up anything

00:38:21.302 --> 00:38:27.743
- else for this meeting. I have something I'll mention. Oh, we got it. Oh, sorry. Go ahead. Go ahead,

00:38:27.743 --> 00:38:34.506
- Jason. Jason Barrett, I was just making a comment with my body brain that a lot of people are, depending

00:38:34.506 --> 00:38:37.598
- on their news and information from their phone,

00:38:38.082 --> 00:38:43.431
- Today, you look at the demographics we have here, and everybody's around my age or older. How do we

00:38:43.431 --> 00:38:48.780
- get to that younger group that I'm not sure everybody's reading their mail? So I know there's a lot

00:38:48.780 --> 00:38:54.183
- of social media that we can do that's probably free or cheap. Any way to do that, high neighbor, I'm

00:38:54.183 --> 00:38:59.532
- not sure that's the best one, but there's a lot of people out there might get a lot of feedback you

00:38:59.532 --> 00:39:05.630
- don't want to. Maybe it's just a posting of things. But I do think it's a really good way to hit a broad audience

00:39:06.338 --> 00:39:14.040
- F, we're just trying to depend on the mail to inform people. Excuse me. We have a question on chat.

00:39:14.040 --> 00:39:22.358
- OK. Jenny W wants to know, is there a specific reason informational postcards are only mailed to registered

00:39:22.358 --> 00:39:29.907
- voters? Yes, because they're the ones that's going to be voting for this and making the decision.

00:39:29.907 --> 00:39:31.678
- Thank you. Yes, ma'am.

00:39:31.842 --> 00:39:39.308
- Hi, this is Final County Council. So I wanted to know about the public question when you get to the

00:39:39.308 --> 00:39:46.848
- point of having it on the ballot. So now I do this. So I wanted to know about the public question as

00:39:46.848 --> 00:39:54.537
- far as who's going to craft that, how that process looks. The public question on the ballot. What will

00:39:54.537 --> 00:40:00.062
- the question be? Because I'm sure you've all had public questions before.

00:40:00.162 --> 00:40:06.324
- You know, and it's all about. And sometimes the wording. Oh, it's difficult. It confuses people to vote

00:40:06.324 --> 00:40:12.367
- for something that they didn't want to vote for. Is there a word limit? I mean, who craps it? There's

00:40:12.367 --> 00:40:18.470
- a statute that suggests what the language is, shall blank in certain name of political subdivision and

00:40:18.470 --> 00:40:24.513
- blank in certain name of political subdivision reorganize as a single political subdivision. And then

00:40:24.513 --> 00:40:30.142
- that language goes to the DLGF and they decide whether or not it's accurate, fair, not biased.

00:40:30.530 --> 00:40:40.405
- but it's basically a sentence. Okay, so it's pretty kind of almost short and sweet at that. Yes. Okay,

00:40:40.405 --> 00:40:50.568
- thank you. Hi, my name's Lisa McCarchuck. I live in Kelly Heights and I'm grateful that y'all are working

00:40:50.568 --> 00:40:58.238
- so hard to keep Ellitsville intact. I think we have great public services here.

00:40:58.946 --> 00:41:09.439
- And part of that is because they're local. And I think it's a great idea to expand the tax base in order

00:41:09.439 --> 00:41:19.432
- to preserve Ellitsville. But being within the town limits, I'm wondering, I know you said you don't

00:41:19.432 --> 00:41:28.926
- have numbers yet. There's more than twice as many voters in my understanding outside the town.

00:41:29.154 --> 00:41:41.450
- limits as in. So and right now my understanding of how the taxes will change. It's an easier sell to

00:41:41.450 --> 00:41:54.111
- that majority to join Aletsville. It's not going to impact their taxes tax rate as much. And so I think

00:41:54.111 --> 00:41:58.494
- you know where I'm going with this.

00:41:58.722 --> 00:42:10.129
- I would hope that as soon as possible, there would be a clear communication to all the residents of

00:42:10.129 --> 00:42:21.878
- the affected area as to how this will affect their taxes. I've been trying to educate myself about all

00:42:21.878 --> 00:42:24.958
- this. It's not easy to do.

00:42:25.282 --> 00:42:34.775
- I only found out about this happenstance through an IDS article last fall. I didn't know about the meetings,

00:42:34.775 --> 00:42:43.484
- but anyway, I better cut myself off, because I know we're running out of time. I do want to let you

00:42:43.484 --> 00:42:52.454
- know that if it goes to referendum, that the township will have to have 51% or more, and the town will

00:42:52.454 --> 00:42:54.718
- have to have 51% or more.

00:42:55.170 --> 00:43:04.760
- in the township that vote for it versus the town, it still has to be that 51% or more. So it's not because

00:43:04.760 --> 00:43:14.261
- the township has more residents than the town. You don't have to worry about, because there's more people

00:43:14.261 --> 00:43:24.478
- voting, that they're going to automatically be the pickers of how this goes. And I guess one last thing would be,

00:43:26.018 --> 00:43:34.030
- Is that differential in the tax change set in stone already? No, okay. That's still fluid. It's gonna

00:43:34.030 --> 00:43:41.885
- depend on the services. It's gonna depend on what the plan is and they'll back into it. And I would

00:43:41.885 --> 00:43:49.819
- say I'd recommend that if anybody is, the stuff I hand out, I would encourage whoever pays for that,

00:43:49.819 --> 00:43:54.846
- because it wouldn't be the town, but that they put a comparison

00:43:55.426 --> 00:44:02.599
- before and after and also what your taxes would be if the fire district goes in, which is a real concern

00:44:02.599 --> 00:44:09.430
- for residents. So you can kind of see the different options. So option A is this, option B is this.

00:44:09.430 --> 00:44:16.399
- Trying to get it, I hope it can be as simple and straightforward as possible so it's not confusing to

00:44:16.399 --> 00:44:17.150
- the voter.

00:44:26.466 --> 00:44:32.391
- and publicize that conduit. Like, if you're always gonna post things in a certain place, just make sure

00:44:32.391 --> 00:44:38.145
- everybody knows where that is. That's what Andrew's been promoting, the website. That's probably the

00:44:38.145 --> 00:44:43.386
- biggest place, because that's linking to everything else that we talk about. Our website is

00:44:43.386 --> 00:44:49.311
- ellensbillrichlandinfo.org. Okay, okay. And if there's something not on there you need, email me, we'll

00:44:49.311 --> 00:44:55.122
- email us, and I will get it on there. Thank you so much. Thank you, Lisa. Thanks everybody. You might

00:44:55.122 --> 00:44:56.318
- mention that there's

00:44:56.930 --> 00:45:04.534
- approximately 7,000 people in Ellisville and 8,000 to 8,500 in the township. So we'd sent out

00:45:04.534 --> 00:45:12.948
- some information that would have made you thought different, but it's not even, but it's close to even.

00:45:12.948 --> 00:45:21.199
- And I don't know if there's legal statute that we have to follow on how the vote is done. I know that

00:45:21.199 --> 00:45:25.406
- the township votes and the town votes, but is that,

00:45:25.570 --> 00:45:32.527
- a legal requirement that it meet a standard by both. Participation. Or is it a decision we make how

00:45:32.527 --> 00:45:39.484
- it gets voted upon? Okay. My understanding that's by statute, isn't it? Thank you. Thank you, Lisa.

00:45:39.484 --> 00:45:46.510
- Okay. We're running out of time. Oh, I just have a couple quick questions. Will this, when taxes are

00:45:46.510 --> 00:45:54.302
- affected, will this be referendum taxes? I think they call it like when a school is gonna be built and they add

00:45:54.850 --> 00:46:01.841
- So that it can be above the 1% or 2% limit? No. Right. My understanding that correctly, Darla and Eric,

00:46:01.841 --> 00:46:09.235
- this just sets the new tax rate for the new entity. It can't go above caps and can't go above the traditional

00:46:09.235 --> 00:46:16.024
- levy amount. Am I correct on that? It's not like a referendum tax. A referendum tax can go on top of

00:46:16.024 --> 00:46:22.814
- the current taxes. Right. So this would just reorganize. That's not the way this works. This is just

00:46:22.814 --> 00:46:24.158
- set a new tax rate.

00:46:25.506 --> 00:46:33.320
- right? It's not that plus. The reorganization. The reorganization tax rate that goes through. There's

00:46:33.320 --> 00:46:40.980
- an estimated tax. But it's still going to be capped at the one or two percent. It's not going to be

00:46:40.980 --> 00:46:48.794
- a referendum tax. I'm seeing Paige back there from Baker and Tilley. She's saying yes, the caps would

00:46:48.794 --> 00:46:52.318
- still apply. Okay. It's not a referendum tax.

00:46:52.706 --> 00:47:00.946
- And are there any town council members for Alexville that are opposed to this? None that I know of.

00:47:00.946 --> 00:47:09.185
- Okay. You had said something earlier that made me think there are organizations that are supporting

00:47:09.185 --> 00:47:17.589
- this and maybe contributing funds or time or something. Not yet. Not yet. There's been offers to help

00:47:17.589 --> 00:47:20.638
- with getting the information out and

00:47:20.770 --> 00:47:28.412
- and maybe even supporting it, but it's just offers. There's no been any formal arrangements. Okay. And

00:47:28.412 --> 00:47:36.350
- if there are, will there be public information like on the website so that people know? I think everything

00:47:36.350 --> 00:47:43.844
- I do is public information. Okay. Okay. Thank you. Thank you, ma'am. All right. We have two minutes.

00:47:43.844 --> 00:47:44.734
- Real quick.

00:47:44.962 --> 00:47:51.415
- Kathy Waller, I just have a comment. I did look at the Sheridan plan and I was impressed because there

00:47:51.415 --> 00:47:57.930
- were so many graphics, right? A lot of plans and delineations and explanations of what areas this would

00:47:57.930 --> 00:48:04.445
- affect and maybe graphs, I don't know. I'm just saying, hopefully, that, I know you're pressed on time,

00:48:04.445 --> 00:48:10.898
- but to get some graphics out there on the website would be helpful. Okay, there, okay. William, should

00:48:10.898 --> 00:48:14.782
- you mention that there's a fire territory hearing after this?

00:48:14.946 --> 00:48:22.710
- Yes, there's a fire territory meeting after this for the town and township boards. Quickly, I just want

00:48:22.710 --> 00:48:30.251
- to add the finance committee report is going to add so much information that people are asking. It's

00:48:30.251 --> 00:48:37.865
- going to answer a lot of their questions. So if they can hold on for another week, they'll be in good

00:48:37.865 --> 00:48:43.614
- shape. I appreciate you saying that. Good. Thank you. I'm Gary Teller Tondo.

00:48:44.034 --> 00:48:53.601
- I'm sorry if you have any other comments, feel free to contact any of us. Yes, we'll contact us on the

00:48:53.601 --> 00:48:57.502
- way out. Meeting is concluded. Thank you.
