- to order the Monday, November 24th, 2025 meeting of the Oldsville Town Council. Anybody for the prayer?
- Go ahead. Thank you, Lord, for blessing this town, giving us your wisdom for any decisions we make,
- even if we disagree. I understand we disagree for the best of your glory in this town, in your name.
- Amen. Chief.
- with allegiance to the flag of the United States of America, and to the Republic for which it stands,
- one nation under God, indivisible, with liberty and justice for all. Noel, when you're ready, please.
- Scott Oldham. Here. Dan Swafford. Here. William Ellis. Here. Trevor Sager. Here. Kamala Samples. Action
- to approve minutes
- for the November 10th, 2025 meeting. Motion to second, all those in favor say aye. Aye. Any opposed?
- Any abstaining? Action to pay accounts, payable vouchers and payroll vouchers. So moved. Second. Motion
- to second, all those in favor say aye. Aye. Any opposed? Any abstaining? There were several resolutions
- this evening, the first of which is resolution 35-2025, a transfer for the fire department. Yes, so
- this came from the fire department
- to transfer from natural gas to gas and oil. And there are funds in there to make that transfer. Okay.
- Just for the public record, how much is it we're transferring? $5,000. Okay. Questions from council?
- Actions from council? Make a motion to approve resolution 35-2025, transfer for the fire department.
- Second. Motion to second. Roll call, please.
- Scott Holden? Yes. Dan Swelford? Yes. William Ellis? Yes. Trevor Sager? Yes. Motion passes. Resolution
- 36, 2025, an additional appropriation from GE, sorry, from the general, lit ED, and the drug education
- funds. So for the lit economic development, it's $25,000. The town manager had requested that to pay
- for the heritage center and various things to complete that project.
- The $650 for the general is an encumbrance that we had in planning that we need to liquidate in order
- to move it to use for signs. So we need to reappropriate it. And for the drug education and equipment,
- that is for a grant to ask permission to spend it since they've received the grant money already. So
- we did not appropriate it in the budget. OK. Just a quick question for procedural. Darla, are you comfortable
- with all of these things from different funds under one roof, or do we need a special part? Yes. Yes.
- All right, thank you. Questions from Council? Just a question on, you said there's an encumbrance from,
- was it Parks Department you said, or Planning? No, so it was in the Planning Department. It was actually
- encumbered from Van Horn to put decals on the side of a vehicle that we didn't end up needing to use
- for that. So instead of taking additional funds out of the general, we're just gonna liquidate that
- encumbrance and then use it for signs for the trail.
- And the $39,490 from the police department, or that's the drug education equipment, that's a grant.
- It was a grant that we received a check in that amount for, and so in order to spend it in the lines,
- we have to ask permission to appropriate it. Okay. Any questions? Actions. I'll make a motion to
- Approve resolution 36-2025, additional appropriation from the General Lit ED and Drug Education Fund.
- I'll second. Motion to second. Roll call, please. Scott Oldham. Yes. Dan Swafford. Yes. William Ellis.
- Yes. Trevor Saker. Yes. Motion passes. Next resolution is 37-2025, surplus of DPW 1997 John Deere Gator
- utility vehicle. Well,
- This is a vehicle that's used down at the wastewater treatment plant, and I guess just to keep it short,
- it's a 1997 John Deere Gator. It's old, and it has been replaced. We need to serve it. Okay, is this
- going through eBay, or are we doing this? I'm sorry? Are we doing this through eBay, or GovDos? GovDos.
- Yeah, usually KIP takes care of that. Okay. Questions or comments from council?
- Actions from Council. I move approval of Resolution 37-2025 to surplus the John Deere Gator Utility
- Vehicle 1997. I'll second. Motion second, when you're ready. Scott Oldham? Yes. Dan Swaffer? Yes. William
- Ellis? Yes. Trevor Sager? Yes. Motion passes. Next is Resolution 38-2025, approving interlocal agreement
- with Monroe County traffic.
- So the Monroe County Sheriff's Department has received a grant from the Indiana Criminal Justice Institute
- in the amount of $43,000, almost $44,000 for the purpose of establishing a major crash investigation team.
- And if the council approves this resolution, which approves the Inter-Workal Cooperation Agreement between
- the town and the county, what will happen is there will be a team of eight people, six from the county,
- two from the town, and the Sheriff's Department will be responsible for activating the team when there
- is a major crash, which is generally defined as
- fatal or catastrophic injury crash, any crash resulting in a substantial risk of death or serious permanent
- disfigurement, crashes resulting in the spillage or leakage of significant amounts of hazardous material,
- select serious bodily injury crashes, such as those involving emergency vehicles, school buses, government
- vehicles, and vehicles being pursued by law enforcement, or unusually complex crashes.
- And the purpose of the grant money is to pay for the overtime for the officers to participate in that
- team. And the way it works is that if the officer is called out to the team while he's on duty, the
- town of Ellsville pays the waivers. If he works overtime due to his participation in the team, then
- the overtime is covered by the grant money. If an officer finishes his shift at Ellsville, goes home,
- gets called back out,
- That overtime will be paid for by the grant money until the grant money runs out. And that is in section
- 5.3, I believe. There's an understanding that once the grant money runs out, the team will keep doing
- what they need to do within the town and be responsible for paying the overtime. And the town will submit
- quarterly statements to the county for reimbursement. Apologies to the council. I don't think I put the whole
- agreement in the packet that you're sitting in front of you. It was emailed to you because it was 70
- pages. Yes, it was pretty long. So the Monroe County Council approved the Interlocal Cooperation Agreement.
- It's meeting on November 18th. So what you had before you is a substantially identical resolution to
- that of the counties approving the agreement. So you should have the Interlocal Cooperation Agreement,
- which was exhibit one to the resolution
- The scope of services the town is required to provide, which is Exhibit 2. And then you also have a
- grant agreement that the town is going to be subject to as a subrecipient. Questions from the public?
- I don't know if anybody here knows this, but has the city of Bloomington entered into this agreement
- also? The city of Bloomington is not part of this agreement. They're not? They're not. OK. This is a
- pretty standard rule of late.
- Right. I just didn't know if it was... Other questions, comments? Any action? Make a motion to approve
- resolution 38, 2025, approving interlocal agreement with Monroe County traffic crash agreement. Motion seconded.
- Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes.
- a reorganization with the town of Ellitsville, and you should have a copy of that resolution in your
- packets. What is before you is the resolution by the town to accept that proposal and to explore the
- reorganization with Richland Township. This is just the beginning of the process. This is basically...
- No one's getting married. I'm just talking about you.
- This is putting into resolution form what we discussed at the last meeting. Correct. Questions from
- council? Open this up for the public. Any comments from the public? Seeing none, back to the council
- for action. We'll make a motion to approve
- Resolution 39-2025 to explore the reorganization of Richmond Township, Monroe County, Indiana. Second.
- Motion to second. When you're ready. Scott Wolin? Yes. Dan Swalker? Yes. William Ellis? Yes.
- Trevor Sanger? Yes. Motion passes. Next is resolution 40-2025, a resolution to approve the fiscal plan
- for the 98-PANization. At its November,
- regular November meeting, the planning commission considered a proposal by Larry 92 Annex, almost, well,
- 73.286 acres of land into the town of Ellitsville. It's located on 8640 West Flatlands Road, and the
- planning commission voted six to zero to forward the proposed annexation to the council with a positive
- recommendation, and
- should have attached to the resolution, the proposed fiscal plan for the 90 annexation. Okay. Questions
- from council? Actions from council? Make a motion to approve resolution 40-2025. It's a resolution to
- approve the fiscal plan for the 90 annexation. Sir. Motion second. Roll call.
- Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes.
- for the rate to be paid at two times. And then the other difference from 25 and 26 is going to be we
- had to remove the $300 biometric screening from the salary ordinance because we were not going to be
- able to do that next year with the new insurance changes. Any comments from council on this? This is
- an ordinance on first reading. Okay.
- Quick question. Go ahead. And if this may answer your question, I did add in there the board compensation
- for the passage that the council had made permitting attended. I'm sorry, Dan, did you have something?
- Yeah, actually two questions, because you reminded me of that. The fireman first class and police officer
- first class certified. What was this again?
- So that is for the 77 fund. We did that in 25, and it was also through number 26 as well. So on the
- 77 fund, you have to go into inference and certify the base plus longevity. And so for the base, that's
- not what we pay them. That's the certified salary for the 77 fund. So I mean, this is going to be your
- salary, or it's just a paper of certification?
- Just for their retirement. So the retirement is a percentage of the base salary. And because of how
- the council was approved in the past, when we looked at the budget last year, this was what I was told
- to do for 25. And we did the same thing for 26, because the 77 fund pays differently than the regular
- per for a civilian employee. And we essentially had to add the rank of officer first class firefighter
- first class, which we never had, to comply with the requirements of the 70s at the retirement.
- And it has to say on the salary ordinance, certified, because that's how I have to put it in that it's
- been certified by the council. OK. All right. It's basically a bookkeeping thing for any of us per system
- to be able to action over time. Yeah, I was just curious. 72,000, I didn't know if that was going to
- be a new position or how it was going on, but that's just quantifying because of the law. Right. OK.
- And second question.
- And just some clarification, I know me and William have discussed this, but town council members that
- serve on other boards would not be compensated anymore. What is the reasoning behind this? Well, one
- of the biggest reason I think is because we already paid cancel money for being on the town council. Secondly,
- We just had to tell our employees they couldn't get any races at all. So I think that it needs to start
- with the town council. Yeah, I agree with you, but I do agree that I do serve on the commission I have
- for 20-some years. And there are times when I put more hours in on the planning than I do on the council.
- And my time's just as valuable as anyone else's. And I just, I don't like that. I don't know.
- you know, why it was done when I wasn't here because it only affects me and Pam. And it's just $50 a
- meeting. So I'm just upset with that. And the fact that I serve on two other boards that don't
- get compensated either, and no other council members wanted to serve on it back in the day. So I've
- been on those boards for years. So the little $50 was nice to, you know, reach out and say, hey,
- Thanks for helping us here. So I'm not happy about it, but it is what it is, I guess. Other comments,
- questions? It's an ordinance on first reading to come back at our next regularly scheduled meeting for
- the second reading.
- Moving on to the ordinances on second reading this evening, there are three, the first of which is 2025-27
- to modify the unified development ordinance. The purpose of this proposal is to modify the definitions
- of minor and major subdivisions in the town's unified development ordinance, and specifically to change
- the definition of a minor subdivision from the current definition of three or fewer lots to four or
- fewer lots
- which would then make a major subdivision five or more lots. And the purpose of this is to give the
- developers a little more flexibility and property owners a little more flexibility if, for example,
- they wanted to subdivide parcels and give parcels to their children. So if it's a minor subdivision,
- it does not go through
- The more rigorous process that a major subdivision goes through, minor subdivision can be approved by
- the Planning Commission for four or fewer lots if it does not involve the opening or creation of new
- public rights of way, public infrastructure, or utility main extensions, and it is not otherwise an
- exempt subdivision. So what you have before you is the proposed ordinance, which was approved by the
- Planning Commission, six to zero,
- with the recommendation to come to the council with a positive recommendation at its November meeting.
- And you have those changes to the language, and those will be inserted in the unified development ordinance.
- And this also required changing a schematic and also a chart for the minor residential subdivision.
- So those changes would be made across the board.
- Sorry. All right. Questions from Council or comments? Questions, comments from public? Seeing none,
- we're back to Council for action. I'll make a motion to approve Ordinance 2025-27 to modify the Unified
- Development Ordinance. Second. Motion to second. Roll call, please. Scott Holden.
- Yes. Yes. Yes. Next order. This is 2025 dash 28. The annexation of 84 60 West Flatwoods Road. I'll take
- this at its meeting on November 6th, the commission voted unanimously to provide a favorable recommendation
- to town council to annex a parcel totaling approximately 73.286 acres of land.
- Subject parcel is owned by Larry 90. It's located 8640 West Flatwoods Road, Gossport. This is a super
- voluntary annexation of one parcel. The proposed annexation area is 37% contiguous to town of Ellsville
- and 100% of the property owners are parties to the petition. The properties are currently zoned AGR,
- Agricultural Residential by Monroe County and is recommended to be designated as Agricultural
- agricultural upon annexation Property will be located in council ward 1 Okay If anything further on
- that no petitioner couldn't be present and I'll be happy to answer any questions you may have okay Any
- questions or comments from council? Anything from the public
- I'm assuming that's a yes. I just have a question. But I knew you'd make me come all the way up here.
- On the ordinance itself in your packet, it says 8640. But on your agenda that you're voting,
- it says 8460. I didn't know if that makes a difference to you when you vote. It certainly will. I may
- have inverted the numbers incorrectly. I apologize for that. On which one? 8640. It is 8640. OK. So
- the ordinance is correct.
- Which one? The ordinance is correct. It's 8640. Thank you. Otherwise, we're putting someone else's surprise
- here in the tower. Congratulations. Publishers' Clearinghouse. All right. Anyone else? And we'll come
- back to council for action. I move approval for ordinance 2025-28, annexation of 8640 West Blackwood Road.
- second motion second whenever you're ready Scott Oldham yes Dan Swaffer yeah William Ellis yes Trevor
- Sager yes the next ordinance is 2025-29 a rezone of 8631 West Flatwoods Road. At its meeting on November
- 6th the Plain Commission voted unanimously to forward a favorable recommendation to town council to
- rezone 8631
- West Flatwoods Road from C2 Commercial 2 to Industrial 1 Light Industrial. 8631 West Flatwoods Road
- is located next to Ava's Waste Removal. Petitioner is MG3 Properties LLC and they also own Ava's. Petitioner
- intends to construct self-storage units on the parcel. Petitioner started this project prior to the
- moratorium on storage units. Prior to the moratorium, self-storage units
- were permitted in C2 zoning districts, which is the current zoning. After the unified development ordinance
- was adopted, it changed the zoning for self-storage units from C2 to Industrial 1 and Industrial 2 with
- a special exception. Self-storage units have been constructed on the property to the west and have been
- approved for the property to the south.
- That's it for me and petitioners, representatives here if you have any questions. I'll be happy to answer
- any questions as well. Did the Plain Commission hear this? Yes. And they said? They voted unanimously.
- Okay. Sorry, I didn't catch that. Questions from council? From the public. Back to council for action.
- I move approval of orders 2025-29 rezone 8631 West Flatwood Road. Flatwood Road, sorry. Second. Well,
- hold on a second, because this is another one where we have different addresses on the, this is 8631,
- but here, would this be the same? Did I go ahead too much? No.
- Is this as 85? Right. 8325 is APHIS. And then it was given a new address because it didn't have an address
- before. And the new address is 8631 West 5th. So when I did my agenda, I put adjacent 2 so everybody
- would know where it was. OK. And then it got addressed with 8631 West 5th. And the parcel number then?
- The parcel number's correct. OK.
- Let me ask this rather picky question. Under what address did Planning Commission sign off on this?
- They signed off on 8631. The agenda, though, had the parcel next to what was the parcel number. But
- then when we went through Planning Commission, I had the address. OK. Darla, you're comfortable with
- all that? Yes. OK. And I'm sorry, I don't remember where we were. Anything from the public? And we're
- back to the council.
- I think the motion had been made in second. I apologize, so we'll roll call. Scott Oldham? Yes.
- Dan Swaffer? Yes. William Ellis? Yes. Trevor Saker? Yes. Motion passes. Thank you. Under old business
- tonight is supplemental fire service agreement for Richland Township. This is to renew the fires and
- contract that we have with Richland Township for 2026. The one thing that's changed is he did a 4% increase
- on the road portion factor.
- Okay questions from council From the public And back to council fraction I Make a motion to approve
- the supplemental the Supplemental fire services agreement with Richland township motion second roll
- call when you're ready. I
- Scott Oldham. Yes. Dan Swafford. Yes. William Ellis. Yes. Trevor Sager. Yes. Motion passes. OK. So now
- we're on to new business. The first is appointment to Board of Zoning Appeals. I am very pleased to
- request that Captain Matt Seabot be appointed to the Board of Zoning Appeals. He's with the Ellitsville
- Fire Department.
- and I'm very pleased to get my fifth member would ask that you approve him for that vacancy. Okay. Questions
- from council. This is more for Darla that won't impact him receiving a salary from the fire department
- plus the stipend for the BZA would it lucrative
- It shouldn't, but if I, I did not know the name until tonight, so if I see a problem, I will let you
- know. I will add that a police officer served on the BZA until he was appointed to the bank. You do
- have employees across the board. He's not in an appointed rank. Gotcha.
- Is there a motion from council concerning Captain Seabot? I will make a motion to appoint Captain Seabot
- to appoint to the Board of Zoning Appeals. Second. Motion or second, will you read? Scott Oldham. Yes.
- Dan Swaffer. Yes. William Ellis. Yes. Trevor Sager. Yes. Motion passes. Thank you so much. The next
- is fire truck financing and an order discussion. This should be fun.
- Yes. Two separate things here. The first one is I need to place the order for a vehicle. As you know,
- it can take three or four years to get one. I found out today they actually have one that will come
- off in August, September of 26 that if I let them know this week, we can actually put our name on that
- one and get it next year. That's one thing, so I'll need permission
- If you're inclined to, allow me to sign that order, which doesn't do anything other than put my name
- in on it to pull it for us. The second part is the financing. If you remember the last few trucks, several
- trucks we've done since 91, the town of Elksville does all the paperwork and finances the truck.
- That way, we retain ownership of it.
- the truck is actually paid for through the contract with Richland Township that you just approved. So
- we already know there's funds in there to cover the semi-annual payments until it's paid for. And we
- checked with two different financial institutions, one local and then the one that we've got a current
- truck financed with, it's finishing up.
- Noel's taking care of the paperwork with them, but there's no issues with financing another truck. I'm
- happy to answer any questions that you guys have. How long will we be financing this for? I won't know
- until tomorrow because they're going to send me the total cost of the truck, but knowing what the payments
- are, it has to fit within that. So it's probably going to be about 11 years.
- As you know, I've said it, I'd like this to get out of the cycle of having to finance stuff, but there's
- no way we can. It's a million dollar vehicle. Yeah, I was going to say that. Yeah. And just so you know,
- when we do buy these trucks, we generally have them on the front line, what we call the front line,
- used every day for around 20, 22 years. After that, it goes to a backup, and it stays there until it's,
- hopefully, we can get 30 years out of them as long as it makes it.
- when you're wanting to order, what color is it? It's fire truck blue. Yeah, okay. Other questions? Is
- this gonna be a replacement of a truck, or is this a new addition? It's kind of both. It's a replacement
- and an addition. This will take the place of a rescue truck that the fire pumps out of it right now,
- and it will take our first loud truck that we have now is for a fire engine,
- That's the primary truck we use. It'll move it so that we have a backup unit should something happen.
- The rescue truck, same thing. It's basically going to be a toolbox on wheels. It'll just be there for
- support. It can provide extra air. It can carry rescue equipment should the main truck be out of service
- for some. You're not going to get anything out of it with it not having a pump on it, so. Is this the
- same size as the car engine?
- I'm sorry. Is this the same size as the current engine? No, because it's actually going to combine two
- trucks into one. It's a little bit bigger. OK. So instead of right now, like if we have a car accident,
- we put two guys in one truck, two in the other. So you're responding two trucks to the call. Now you'll
- be able to cover everything with all four people in one truck. So that in itself will help some wear
- and tear. Leather seats, Bluetooth. All right.
- It does have Bluetooth, because that's how the dealership talks to the computer when they're working
- on it. Other questions from council? Okay, is there a motion? What specifically do we need this motion
- need to do to give you permission to? What I need is for you to give me permission to get the order placed.
- the financing part because it will need to be finished up before the next council meeting, if you can
- allow the town manager to take care of that paperwork. And like I said, we know what the payments are,
- so it obviously has to fit within that. Okay. I guess I'll move to give Kevin Patton
- fire chief approval to put the order in for fire truck and let Mike Farmer town manager sign for the
- financing. So we can get that done for the next meeting. I'll second it. Whenever you're ready. Yes.
- Ian Swaffer? Yes. William Ellis? Yes. Trevor Sager? Yes. Commission passes. Thank you. Next is termination
- of cash bonds for Ruby Creek subdivision phases one and three. Developer Phil Taft has completed subdivision
- Ruby Creek phase one and three and has requested to be released off of both of those cash bonds.
- Everything's been completed in phase one, but phase three, the retention pond needs to be mucked out
- because of mud in the bottom. The dam is washing away and needs rip rack put back on it. The ditch from
- lots 170 to 172 needs to be graded properly so water flows to the retention area. Phil Tapp is retired
- and no longer has the equipment to do the work. Mr. Tapp spoke with Mike Farmer and has agreed to pay
- the town 2000 to complete the work.
- And Mike says that's a market rate. Okay, questions from council. Yeah, Mike, how long ago was that
- retention pond done? Three years ago. We had a lot of 100 year reigns in it. I understand. It's got
- some sediment in it. Are a storm water person
- wrote up some things that needed to be addressed. I've probably talked to everybody that has backyards
- backed up to it. They all want a little of this or a little of that, including the grading. I think
- it's one of the times when government can help. We can go and do the work for the 2000 or less and address
- any of the locals' concerns. If I haven't changed orders of dealing with
- third party vendor or construction company, it's just, I think we can take care of it best. I guess,
- are we gonna have to keep doing this every three to five years? Well, there's a lot to be said for how
- stormwater ponds are taken care of. It wasn't that long ago, I was on a panel about
- who should be taking care of them. My thoughts are sometime in the future, maybe not unlike lift stations,
- private lift stations for sewer removal and discharge, not unlike that, or fire hydrants that protect
- the town, that the government's best suited to take care of it. We would have to make rearrangements
- or change ordinance in the future where
- that the stormwater utility would be reimbursed for anticipated work and responsibilities to maintain
- them. But a lot of those kind of facilities are HOA run. And as I said, in about five or 10 years, there's
- no A. And then about 10 more years later, there's no O. And then after 20 years, there's no HOA or A. And then
- the government's usually left to take care of it anyway. So there is functions that the government should
- be in charge of. And this is not in like a water or a sewer utility. And I just think sometime in the
- future we ought to be thinking about these kind of facilities. We take care of some in the town and
- some we don't. It's just been by arrangement.
- but I think that's something that should be unified in the future. I'm just concerned how soon, how
- little time has passed between having to do this, and if we're doing this multiplied by every subdivision
- that's out there, then, I mean, is there, if we. May I see? Yes. Okay, I've been here 24 years,
- In that 24 years, we've only cleaned out the ponds in there at one time. And this here is a new subdivision.
- So you still got some sediment that's not settled yet. You still don't have the grasses there to filter
- before it gets to the pond. So that's why this pond has silted back in some. Once we get it cleaned
- out, all the construction in the area has been done and completed.
- We get the grass growing back again. It should last a long time. Like I said, in the 24 years I've been
- here, we've only done the ponds and arrowhead one time. That's kind of what I wanted to hear. The only
- other thing I want to say, and then I'll shut up, is that I would prefer the work to be done first by
- the town before we release the cash bond. Agreed. I agree. Well, that would probably be next October.
- I don't think that's necessary. I think we have the expertise.
- We've looked at the project, and it's not a big project. It's a day's work. Had we addressed this a
- month ago, we could do the work tomorrow and the next day. So if there was a reason for the hesitation
- of wanting to hold the bond, I obviously would not oppose that and shouldn't get in the way of the recommendation.
- that there's no reason for us to hold the bond. What if he just deposits the cash with the clerk? And
- that's gross, essentially. Well, my concern is, what if there's more problems than they know about that's
- not customary and ordinary? Well, everybody, we've all been out there. Stormwater guy's been out there.
- Rick's been out there. We could one-off it if you want, but I don't think it's necessary. And that's
- just my professional opinion. How much is the bond for, Denise?
- There's phase one that has as of the end of October with interest $3,478.52 and phase three as of October
- 31st with interest $13,710.60. And you'd say with a really good degree of confidence that what we're
- not going to run into. I'd say with complete confidence.
- My job is to make sure things work and we have construction people and developers do the correct work
- before we let them out of bonds. And my other job is to make sure that the developers and people doing
- developments in town get treated right and when we can help them, we do. So you think 2000 covers it?
- be good with that's broken up and what if we what if we had a contingency on top of that there's 13,000
- being held right even if we double that we're still giving back 9,000 holding on to 4,000. Would you
- be amenable to that? Sure whatever you guys want to do that way he has a contingency. I'm good with
- that. You guys. So we're in a whole 4,000 of the bond and 4,000 of this release the rest of the 4,000
- goes in escrow until the work is complete.
- That's fine with me, but do we need to talk to the contractor first or? I think he's going to have to
- do what we tell him to do. That's true. Let's see, that or the bond stays in effect. Yeah, right. I'm
- good with it. So to clarify, 4,000, you're going to hold an escrow, and then we can release everything.
- He can deposit 4,000 escrow wherever the clerk and Darla feel fit. And then as far as I think we're
- about to vote, if I don't misconstrued mine,
- Colleagues' opinions here will release the rest of the bonds. So is there a motion? Okay, I make a motion
- to terminate the cash bonds for the Ruby Creek subdivision phases one and three developed by Phil Tapp
- with the condition that a $4,000 escrow account is funded and created for future work. And upon that
- work's time, the remaining balance would be refunded back to him.
- with that. Could you repeat that? Probably not. No, probably not. I have to look at the recording now.
- Well, you're saying the remaining portion of the bond less 2,000 or less 4,000? 4,000's held. The bond's
- release contingent on being established at 4,000. I think that's what I said. Hold on. I think she knows
- what I said. More than 4,000.
- whatever's left of the 4,000 will be returned after the work is completed. Right, that's what I'm, exactly.
- I do understand that. Initially when this was talked about, my understanding was is that if the council's
- pleasure was to release the bonds, then the developer was going to give the town $2,000 back. So in
- holding the $4,000, will I then only be releasing 2,000 to the developer
- because then the town would not have the $2,000 back to us. So I'm confused. Does it really? You'd be
- releasing the rest of the bond, right? Not just $2,000. Separate this out, if I can, real quick, guys.
- If he posts $4,000 in escrow, one action, we agree to release both bonds, the total of $17,000,
- whatever else. So they're two separate transactions. It's not like we're holding $4,000 out of this
- initial $17,000. It's $4,000 over here contingent upon when that's satisfied.
- these can be released, then he can draw down out of that $4,000 as the work requires. When he certifies
- it's done, we'll refund the rest to him. Does that make sense? And the estimated cost out of that $4,000
- is $2,000. Yeah. It's no different than the developer posting a cash bond to begin with. So I guess
- we're in the confusion. I don't see whether it makes a difference either way. Does it really? I'm just
- thinking it'll be easier
- Whatever way is easier for you, the paperwork, I don't care. I'll put that on the amendment, the motion,
- if I have to. So I have a motion, but I did not hear the second. Be clear about the motion. Okay. So
- the motion is to have Mr. Knapp post a $4,000 bond or give Noel $4,000 to be held in escrow
- Once that's done, the bond will be released. That is correct. Okay. Let's confuse it a little bit more.
- We can release partial bonds anyway. Why don't he have to put a new bond into four grand? Why don't
- we release everything but four grand? Because he can't pull down the bond without council permission.
- No, I'm saying we release all but four grand on the bond because we've done that a million times.
- And that's originally what I was thinking. 50% of it, or we release it. Because he would have to come
- back to council to draw that bond down to pay the town if we establish the escrow now that he can draw
- a bond. That way, we're cutting ourselves out of this middle step. Yeah. And he'll know where he stands.
- And ultimately, at the end of the road, it's exactly the same. We just went round and round and round
- to get there. Right. Yes. Let's just hold the bond. Forget it.
- I hate to hold a gentleman 17,000 So I'll second what is his motion if that makes it easier Yeah, we'll
- figure it out tomorrow Darla will make it right Whenever you're ready, yes Yes Discussion regarding
- proposing adding a road to inventory to town of Oldsville
- That would be me. There's some interest that if the town would be interested to go back after the Richland
- Beam Lawson healthcare has resurfaced and upgraded the road, if you all would be interested in personnel
- talking back with RBV about go ahead and taking that inventory.
- Wasn't that, wasn't that a need of major repair? And it was done. Okay. And it's been all,
- it's all up, it's up, you know, everything's all good. They went in and repaired all the bad spots.
- They repaved all of it, all the way out to the highway. It's still the responsibility ownership of the
- RBB healthcare. But there's inquiry in the complex if the town would still be interested in bringing
- that into inventory for us to maintain plow snow,
- all that they're going into and stopping at the nursing home property. Does any part of that road have
- flooded? Not that I'm aware of. What caused the damage to the road? Just years of wear or about 1,000
- ambulances a year? Yeah, I mean, it had a lot of damage. So that's still going to continue, correct?
- No, they got a new entrance. They don't use that entrance near as much as they do. There's a lot of
- visitors, but I think the ambulances come in on the east
- don't think, they come in the east entrance, as well as the fire department as well. So, but I mean,
- gosh, that's been put in over 20 years ago. So. Denise, is there any other parcel there that will ever
- access that roadway if we take it into inventory? I don't believe that. Even possible, though, because
- it backs up to Stewart Park, does it not? Correct, yeah. It backs up to the railroad corridor. It either
- rails to trails and then crosses over.
- There's one vacant lot to its east that I think they own. And it's in between the new Jimmy Johns and
- the Richmond Senior Care. But I don't know how in the future they'll access that. I don't know if they'll
- make them tie into either the road going into the apartments by Jimmy Johns or
- I don't know how the end, actually, you know, the vacant lot already has an entrance built in, so that's
- how they'll do it. I guess I'm just trying to think from a fiscal standpoint for taxpayers, what would
- be the upside of us doing this? You want me to answer? Go ahead.
- Well, maybe nothing, but we've had different business owners, and currently the dentists there asked
- for us to do this originally. The Richmond Senior Care was in on a fix where they was going to pay for
- the materials, and we was going to do the labor, and you guys asked for them to pay for everything.
- And so that's what they did. There's a strip mall there with Edward Jones and a couple other places.
- And so it's a community.
- area that's used by a lot of people, including the rich and senior care and ambulances. So traditionally,
- we plowed that because nobody else did or wasn't plowed soon enough. And we were just being the good
- guys we are. And so that would be our only interest is just for the sake of the community. We can make
- somebody else do it and just leave it alone. I mean, for plowing, I can kind of see. But what I don't want is
- you know, us having major road repairs, you know, even 20, 30 years down the road, it's... I'm getting
- a lot more bang for our buck in the last four or five years. We're doing a lot more preventative maintenance.
- That road's never had any preventative maintenance done to it once. I've got streets now that has been
- paved 10 years and they're looking just almost as good as the streets that are two or three years old
- because we're doing the cracked ceiling.
- the liquid road, it's just all the treatment plans have been implemented long, make it last longer.
- This private lane never had that done to it, so. How much was the material cost when we talked about
- doing this before? Four or 8,000, something like that. Maybe 11,000, I can't remember. So it's not a
- major amount. Well, they already have it on different entrances. Theoretically. What's council's pleasure?
- I mean, I see both ways on it. I think being good neighbors, it would be beneficial, especially if there's
- no plowing and stuff. If you think you can maintain the roads to where it's not gonna be a big stress
- along with the town, and I don't see any harm in it. I did have a question though. Don't we get some
- kind of funding per mileage of? Yeah, well, I mean, I'm not sure what the,
- ratio is for that, but we do get something for each mile of road that we have under inventory. And how
- long is that road, do you know? A thousand feet. Not a lot of upside, but a lot of downside
- later. Potentially, if we don't. Maybe. Quarter mile. Again, does anyone have a motion?
- And mind you, this is just to see whether if RBB would still be interested in letting it be, how did
- we do that door load with Jacob? Remember we did that? It really was, it was a... Yeah, we entered into
- an agreement and I think because it was a private development, they actually deeded over. I have to
- look at the file, but I think they actually deeded over property to the town. It's basically the same
- thing we did with Jacob Drive, which was in...
- We always call it Birch's addition, but it's, what is that addition called? Yeah, right. Okay, so we
- really don't need to do anything this evening. Not really, I just wanted to get feelers from you. Are
- you guys interested with me? Understand, I think we were all misconstruing what you had done. I mean,
- RVB may say, well, we fixed it. We're fine, we're gonna keep it. Okay. I suggest you table it, think about it.
- And if you're interested, you can come back and let us know. Don't know we need a table, because it
- just says discussion of, not resolution to. Oh, that's true. I mean, I would be interested to see what
- they have to say. Right. Same. Yeah. OK. That's all I need. Long way around again. We got there. Welcome
- to Monday. Thank you very much. Next, under new business selection of candidates for the reorganization
- committee for town and township. Well, this is ours to just be town.
- Well, yeah, but I had to read what's on here. I just put it on there so we could talk about it, make
- sure everybody understands we need to get a list together. The community needs to know we're still looking
- for names. And the township's doing the same. And so I just wanted to make sure we're on track to be
- ready to maybe have another work session prior to the December
- meeting where we can work on maybe bringing a list and putting it together so we can move on. Have we
- not had any, have we had people respond? We've had a few and then between the staff and myself and people
- I've talked to I have a list and so I mean you know we're getting there but because you know we're trying
- to get the community involved we just wanted to
- talk about it and mention it and make sure the board's on in on it so we can maybe vote on it on December
- 8th. And I will by email suggest that maybe we have a work session depending on what the township says.
- I would have preferred to vote on it tonight, but we really haven't had any discussion of candidates,
- but also the township, they're not gonna be voting until December anyway. So even if we voted tonight,
- That's right. It's not going to move things forward. It doesn't move anything forward. No. Can we put
- it out on our website, too, that we're still looking for names? We have. OK. Any other way that we can
- advertise it? Well, tonight's one of them. And we've got a new email, questions, at lsl.in.gov. And
- people can submit their names that way as well. So yeah.
- Anything else? Any other? How many names have we got right now, approximately? Well, I have 10 on my
- phone, and so the three or four came up today. So I haven't heard much from the board. We've got maybe,
- you know, a name there. So at the end of the day, we'll have more names than we'll have seats.
- But I just, I think it's appropriate to let everybody
- know and keep talking about it so anybody that might want to be involved is considered. And to the rest
- of the council, the ones we don't choose, I mean, we can, if they wanted to be involved with this,
- we can, the reorganization committee can look at those. Yeah, because there'll be numerous subcommittees.
- Yeah, there'll be a lot of seats after all the subcommittees, so there'll be room for people that would've
- been good candidates, but we can't pick them off.
- Okay. So since this is a selection, we'll entertain a motion to table. Okay, I'll make a motion to table
- the selection of candidates for the reorganization committee for town and township. Second. Motion to
- second. When you're ready, please. Scott Oldham. Yes. Nancy Walker. Yes. Liam Ellis. Yes. Trevor Sager. Yes.
- Next one, a privilege of the floor. Anyone having business with the council is not part of our regular
- agenda this evening. All right, good evening, members of council. My name is David Henry. I am a Monroe
- County Councilor-at-Large, one of your three for the county. I'm happy to be here tonight.
- And I was here primarily to absorb some of the conversation around the proposed merger between Ellsville
- and Richland Township that has, of course, the attention of the county. And I'm all ears and very open
- to hearing the conversation any time our voters are considering a big change like this. I don't think
- there should be prejudgment. I'm here to learn just as much as I think the whole public is. Of course,
- I want to honor the fact that Senate Bill or Senate Enrolled Act 1 clearly
- put us in this space as a county government and township governments and town governments to start having
- conversations of necessity, and we all know invention is the mother of necessity, so I appreciate what
- you're all trying to do here as you're looking at opportunities to merge tax bases and provide good
- services in this corner of the county. On another note, I just wanted to at least compliment, because
- I've not been here before, but at least in a public space that had a good opportunity, oops, there we go.
- good opportunity to review the Envision Ellitsville master plan or the plan you did together. I just
- wanted to commend this body and the community for having a community conversation, which I know sometimes
- maybe outside Ellitsville we don't do as well in the county side or in other parts of the county, but
- it's refreshing to read a document where folks come together and think about the community's future
- holistically there. So I look forward with open ears on the process that you're engaging in for Ellitsville
- and Richland.
- in conversations with town staff and all of you as you move forward. But thank you. Thank you. Thank
- you for being here today. Anyone else? Seeing no one in chambers and no one online, move now to supervisor
- comments. Well, first of all, I think
- Did you give them the 2026 dates for holidays and pay dates? I did not. I didn't know what they did.
- OK. Well, we propose they be the same as this year. If you can't remember, we can tell you. But I just
- want to make sure we're good with just leaving it like it was this year. I mean, anything we need to
- change this year. Change on the fly if we need to? Yeah.
- And I will tell you, just to kind of keep on the idea of being a little mixed up when we're talking,
- we are going to be closed the day after Thanksgiving, which is a paid holiday. And then we're going
- to be closed Friday after Christmas.
- as well as the paid holidays, the 24th and 25th, and the 26th were closing town hall. Everybody's taking
- a PTO date then, and also after the first, which aligns in the week the same way. So the second, actually
- the second falls on... That's your 25th calendar, right? I know, but the second falls on the Friday.
- So we're gonna be closed that day too, just so you know. And everybody's taking a PTO on that day too.
- So for 26, it'll be first and second closed? Yes. Actually, it's New Year's Eve, New Year's Day, which
- are paid holidays in Ellitsville. And then we're taking the Friday off, because it runs into a weekend.
- And they're using PTO to close it down.
- Okay, because that is a change. I don't have any, I act almost, we're making the same thing. Yeah, we've
- always had New Year's Eve and New Year's Day, Christmas Eve. Well, yeah, I'm not, the eve and day,
- I'm not, it's the Friday that, the day after, I understand you just come back for one day and go on
- a weekend. It's kind of counterproductive. I just didn't know if we needed to put that on the calendar
- as closed for this. Okay, well.
- in the past, because we've done this last year. We put something on the website, we put something on
- social media, and we put something on the doors so that the public is aware. And this is just the paid
- ones that are extra. But this will be pulling from PTO. OK. We'll put it on December's bill, too, if
- it's not too hard. Without opening this, the most giant can of worms. So hopefully, we're not going
- to do this for 95 minutes.
- We didn't give them a raise. We didn't give them a raise this year. We were thinking about just giving
- them the days off instead of requiring to use the PTO and we'll add a day to each police and fire. But
- this only involves at Town Hall. Right. Or what if they don't want to use their PTO? I guess it involves
- DPW. Well, then the fire and the police have to work then.
- Give them each an extra day they can take later. Like any other holiday. Well, it is the most wonderful
- time of the year, so sure. So how about I'll make a motion we give the town manager permission to arrange
- the PTO schedule or non PTO schedule to the benefit of the employees at the council's direction, I guess.
- I still think it needs to come back for us for approval. We're about to give it to them.
- Well, yeah, that's the only change you. And we're just talking about this here, right? Whatever he sees
- fit. Within what we're talking about here, after Christmas, after Thanksgiving, whatever he sees fit,
- add days or make these adjustments. So the PTO is not required? Yeah.
- It makes no sense to have them open in here. But what I don't want is a new employee having to burn
- one in 14 days to be here. And we didn't give them a race, let's give them the day off. And police and
- fire, you don't even got to be here. We signed up for that. Guess what? Here's your extra day of burning
- later in the year. You can have Christmas, July the 30th. Well, shouldn't we just approve then Friday
- the 2nd as a holiday pay? And because six, one half doesn't have the other. Six, one half doesn't have
- the other. But it doesn't benefit
- So like, can people use PTO at some point? What's that? Because if you're closed on a holiday, you get
- holiday pay, but we're not giving police and fire holiday pay, necessarily, because they're still here.
- I know, but police and fire have a holiday ordinance. They handle holidays. A one? Yeah, so that would
- just fall under that. I don't care how we want to do it. I really don't. Do you have a thought?
- Not right now. If we're giving more pay, it works the Sally organs. If we're giving days off, it doesn't.
- So what was your motion? To allow Mike to make the adjustments to their schedule as needed without penalizing
- DTO and allowing him to award police and fire who have to be here, because DPW is off those days, an
- extra day, or however many days he works the schedule to their benefit. That is a day. I'll second it.
- Okay. I think we can give them that. Police and Fire will get an extra holiday too, right? Yeah. But
- they can't use it when they need to. No. Well, I don't think he's, I think he's thinking. Yeah. No,
- I'm voting on. Giving Mike permission to. Mike permission to make these adjustments so that people are
- not having, so it may be the day after Thanksgiving, the day after Christmas, the day after New Year.
- So maybe three days in total, whatever is pleasure.
- Let him run the town, that's what he does for a living. Motion to second, when you're ready. Scott Oldham?
- Yes. Dan Swaffer? Yes. William Ellis? Yes. Trevor Saker? Yes. Motion passes. On behalf of the workforce,
- thanks for the time. Thank you very much. Can't forget where we are here, so why don't you just start.
- Well, a little time ago, no. So the only other thing I'll say on the way here tonight, it was already
- dark, and I don't know if anybody's noticed, but somebody, I wish I had their names, somebody has bought
- the Matthews Mansion, and it's always looked very nice, but they put some extra work into it, and night
- lighting, and all the landscaping they've done,
- It is a jewel. So, I mean, you know, when it comes to amenities that the town has and things that are
- in particularly unusual and nice, hats off to them. It's just really a nice place to go by and look
- at. Especially at night, because they've got a lit up so nice. And it looks like a mansion. So, thanks
- for that. There's just increased traffic on that roadway a thousand percent. There you go. That's all
- I have. Mr. Deputy Chief.
- I have nothing. Chief? Nothing wrong. Well, the DP of you guys have been working really hard to get
- the league ball picked up. I know there was a lot out there for a little while. Some of it all hit at
- once. I failed to be able to talk to the guys in the meeting to see how far along they got. We're getting
- really close, so I was going to let the residents know that we've got at least another week
- into December, we'll be picking up leaves. I'm sure you will all see it on social media. The not so
- good news is coming next Monday. Main Street will be down to one lane if weather permits, thereby settle
- in Maine. The state will be, or EMB, they'll be the contractor for the state of Indiana. We'll be starting
- that day on that bridge and the fighting process.
- Bidded out to be like a 300-day job, so you're looking at September, end of September next year, before
- this is due. Hey, 300 days? Yeah. 300 days. Oh. It's a 300-day project. Suggestion to everybody, use
- a different route. Oh, yeah. So I just wanted to put that out there. That 300 days is conservative.
- They have to do that. But they were pretty diligent at getting
- the eastbound done, and they come in under their projected construction. It was still like, what, three
- months, four months? Can't remember. It was like July or something like that, but I talked
- to the superintendent of that job, and they were ahead of schedule the whole time, and that's the same
- superintendent that's gonna be doing the other job, so we're lucky enough to have that same guy. Yeah,
- they did a great job with it. What did they do?
- I mean, because. I mean, they just redid what was, I mean, they didn't do anything different. Okay.
- That's fine. They go through, they take out all the concrete, they put in new rebar, new anchors, redo
- the concrete. Okay. Just as Scott said, prevent a maintenance. Just, okay. That I understand.
- I just didn't, because
- This one are they you said they're widening the bridge for the sales Okay, awesome Okay Move to council
- comments. We go first when he stood my congratulations to Mike and everybody who worked on the project
- Stuart Park looks phenomenal so for those who had the
- Brilliance to make it happen, and those who had the fortitude to see it through, thank you. Congratulations.
- I know you're coming up on an opening here shortly. They'll hopefully attend. And thank you for the
- cow going back to the top. That really made some folks happy. That was a big thing. I tried to milk
- it. It didn't work. Wow. We did have a request for t-shirts, so just so you know.
- Other council? Just wishing everybody a happy Thanksgiving. Be safe going to family, friends, and just
- remember to be grateful for even the adversities in life. Anyone? Seeing no further, we stand adjourned.