to order the Monday, November 24th, 2025 meeting of the Oldsville Town Council. Anybody for the prayer?
Go ahead. Thank you, Lord, for blessing this town, giving us your wisdom for any decisions we make,
even if we disagree. I understand we disagree for the best of your glory in this town, in your name.
Amen. Chief.
with allegiance to the flag of the United States of America, and to the Republic for which it stands,
one nation under God, indivisible, with liberty and justice for all. Noel, when you're ready, please.
Scott Oldham. Here. Dan Swafford. Here. William Ellis. Here. Trevor Sager. Here. Kamala Samples. Action
to approve minutes
for the November 10th, 2025 meeting. Motion to second, all those in favor say aye. Aye. Any opposed?
Any abstaining? Action to pay accounts, payable vouchers and payroll vouchers. So moved. Second. Motion
to second, all those in favor say aye. Aye. Any opposed? Any abstaining? There were several resolutions
this evening, the first of which is resolution 35-2025, a transfer for the fire department. Yes, so
this came from the fire department
to transfer from natural gas to gas and oil. And there are funds in there to make that transfer. Okay.
Just for the public record, how much is it we're transferring? $5,000. Okay. Questions from council?
Actions from council? Make a motion to approve resolution 35-2025, transfer for the fire department.
Second. Motion to second. Roll call, please.
Scott Holden? Yes. Dan Swelford? Yes. William Ellis? Yes. Trevor Sager? Yes. Motion passes. Resolution
36, 2025, an additional appropriation from GE, sorry, from the general, lit ED, and the drug education
funds. So for the lit economic development, it's $25,000. The town manager had requested that to pay
for the heritage center and various things to complete that project.
The $650 for the general is an encumbrance that we had in planning that we need to liquidate in order
to move it to use for signs. So we need to reappropriate it. And for the drug education and equipment,
that is for a grant to ask permission to spend it since they've received the grant money already. So
we did not appropriate it in the budget. OK. Just a quick question for procedural. Darla, are you comfortable
with all of these things from different funds under one roof, or do we need a special part? Yes. Yes.
All right, thank you. Questions from Council? Just a question on, you said there's an encumbrance from,
was it Parks Department you said, or Planning? No, so it was in the Planning Department. It was actually
encumbered from Van Horn to put decals on the side of a vehicle that we didn't end up needing to use
for that. So instead of taking additional funds out of the general, we're just gonna liquidate that
encumbrance and then use it for signs for the trail.
And the $39,490 from the police department, or that's the drug education equipment, that's a grant.
It was a grant that we received a check in that amount for, and so in order to spend it in the lines,
we have to ask permission to appropriate it. Okay. Any questions? Actions. I'll make a motion to
Approve resolution 36-2025, additional appropriation from the General Lit ED and Drug Education Fund.
I'll second. Motion to second. Roll call, please. Scott Oldham. Yes. Dan Swafford. Yes. William Ellis.
Yes. Trevor Saker. Yes. Motion passes. Next resolution is 37-2025, surplus of DPW 1997 John Deere Gator
utility vehicle. Well,
This is a vehicle that's used down at the wastewater treatment plant, and I guess just to keep it short,
it's a 1997 John Deere Gator. It's old, and it has been replaced. We need to serve it. Okay, is this
going through eBay, or are we doing this? I'm sorry? Are we doing this through eBay, or GovDos? GovDos.
Yeah, usually KIP takes care of that. Okay. Questions or comments from council?
Actions from Council. I move approval of Resolution 37-2025 to surplus the John Deere Gator Utility
Vehicle 1997. I'll second. Motion second, when you're ready. Scott Oldham? Yes. Dan Swaffer? Yes. William
Ellis? Yes. Trevor Sager? Yes. Motion passes. Next is Resolution 38-2025, approving interlocal agreement
with Monroe County traffic.
So the Monroe County Sheriff's Department has received a grant from the Indiana Criminal Justice Institute
in the amount of $43,000, almost $44,000 for the purpose of establishing a major crash investigation team.
And if the council approves this resolution, which approves the Inter-Workal Cooperation Agreement between
the town and the county, what will happen is there will be a team of eight people, six from the county,
two from the town, and the Sheriff's Department will be responsible for activating the team when there
is a major crash, which is generally defined as
fatal or catastrophic injury crash, any crash resulting in a substantial risk of death or serious permanent
disfigurement, crashes resulting in the spillage or leakage of significant amounts of hazardous material,
select serious bodily injury crashes, such as those involving emergency vehicles, school buses, government
vehicles, and vehicles being pursued by law enforcement, or unusually complex crashes.
And the purpose of the grant money is to pay for the overtime for the officers to participate in that
team. And the way it works is that if the officer is called out to the team while he's on duty, the
town of Ellsville pays the waivers. If he works overtime due to his participation in the team, then
the overtime is covered by the grant money. If an officer finishes his shift at Ellsville, goes home,
gets called back out,
That overtime will be paid for by the grant money until the grant money runs out. And that is in section
5.3, I believe. There's an understanding that once the grant money runs out, the team will keep doing
what they need to do within the town and be responsible for paying the overtime. And the town will submit
quarterly statements to the county for reimbursement. Apologies to the council. I don't think I put the whole
agreement in the packet that you're sitting in front of you. It was emailed to you because it was 70
pages. Yes, it was pretty long. So the Monroe County Council approved the Interlocal Cooperation Agreement.
It's meeting on November 18th. So what you had before you is a substantially identical resolution to
that of the counties approving the agreement. So you should have the Interlocal Cooperation Agreement,
which was exhibit one to the resolution
The scope of services the town is required to provide, which is Exhibit 2. And then you also have a
grant agreement that the town is going to be subject to as a subrecipient. Questions from the public?
I don't know if anybody here knows this, but has the city of Bloomington entered into this agreement
also? The city of Bloomington is not part of this agreement. They're not? They're not. OK. This is a
pretty standard rule of late.
Right. I just didn't know if it was... Other questions, comments? Any action? Make a motion to approve
resolution 38, 2025, approving interlocal agreement with Monroe County traffic crash agreement. Motion seconded.
Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes.
a reorganization with the town of Ellitsville, and you should have a copy of that resolution in your
packets. What is before you is the resolution by the town to accept that proposal and to explore the
reorganization with Richland Township. This is just the beginning of the process. This is basically...
No one's getting married. I'm just talking about you.
This is putting into resolution form what we discussed at the last meeting. Correct. Questions from
council? Open this up for the public. Any comments from the public? Seeing none, back to the council
for action. We'll make a motion to approve
Resolution 39-2025 to explore the reorganization of Richmond Township, Monroe County, Indiana. Second.
Motion to second. When you're ready. Scott Wolin? Yes. Dan Swalker? Yes. William Ellis? Yes.
Trevor Sanger? Yes. Motion passes. Next is resolution 40-2025, a resolution to approve the fiscal plan
for the 98-PANization. At its November,
regular November meeting, the planning commission considered a proposal by Larry 92 Annex, almost, well,
73.286 acres of land into the town of Ellitsville. It's located on 8640 West Flatlands Road, and the
planning commission voted six to zero to forward the proposed annexation to the council with a positive
recommendation, and
should have attached to the resolution, the proposed fiscal plan for the 90 annexation. Okay. Questions
from council? Actions from council? Make a motion to approve resolution 40-2025. It's a resolution to
approve the fiscal plan for the 90 annexation. Sir. Motion second. Roll call.
Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes. Yes.
for the rate to be paid at two times. And then the other difference from 25 and 26 is going to be we
had to remove the $300 biometric screening from the salary ordinance because we were not going to be
able to do that next year with the new insurance changes. Any comments from council on this? This is
an ordinance on first reading. Okay.
Quick question. Go ahead. And if this may answer your question, I did add in there the board compensation
for the passage that the council had made permitting attended. I'm sorry, Dan, did you have something?
Yeah, actually two questions, because you reminded me of that. The fireman first class and police officer
first class certified. What was this again?
So that is for the 77 fund. We did that in 25, and it was also through number 26 as well. So on the
77 fund, you have to go into inference and certify the base plus longevity. And so for the base, that's
not what we pay them. That's the certified salary for the 77 fund. So I mean, this is going to be your
salary, or it's just a paper of certification?
Just for their retirement. So the retirement is a percentage of the base salary. And because of how
the council was approved in the past, when we looked at the budget last year, this was what I was told
to do for 25. And we did the same thing for 26, because the 77 fund pays differently than the regular
per for a civilian employee. And we essentially had to add the rank of officer first class firefighter
first class, which we never had, to comply with the requirements of the 70s at the retirement.
And it has to say on the salary ordinance, certified, because that's how I have to put it in that it's
been certified by the council. OK. All right. It's basically a bookkeeping thing for any of us per system
to be able to action over time. Yeah, I was just curious. 72,000, I didn't know if that was going to
be a new position or how it was going on, but that's just quantifying because of the law. Right. OK.
And second question.
And just some clarification, I know me and William have discussed this, but town council members that
serve on other boards would not be compensated anymore. What is the reasoning behind this? Well, one
of the biggest reason I think is because we already paid cancel money for being on the town council. Secondly,
We just had to tell our employees they couldn't get any races at all. So I think that it needs to start
with the town council. Yeah, I agree with you, but I do agree that I do serve on the commission I have
for 20-some years. And there are times when I put more hours in on the planning than I do on the council.
And my time's just as valuable as anyone else's. And I just, I don't like that. I don't know.
you know, why it was done when I wasn't here because it only affects me and Pam. And it's just $50 a
meeting. So I'm just upset with that. And the fact that I serve on two other boards that don't
get compensated either, and no other council members wanted to serve on it back in the day. So I've
been on those boards for years. So the little $50 was nice to, you know, reach out and say, hey,
Thanks for helping us here. So I'm not happy about it, but it is what it is, I guess. Other comments,
questions? It's an ordinance on first reading to come back at our next regularly scheduled meeting for
the second reading.
Moving on to the ordinances on second reading this evening, there are three, the first of which is 2025-27
to modify the unified development ordinance. The purpose of this proposal is to modify the definitions
of minor and major subdivisions in the town's unified development ordinance, and specifically to change
the definition of a minor subdivision from the current definition of three or fewer lots to four or
fewer lots
which would then make a major subdivision five or more lots. And the purpose of this is to give the
developers a little more flexibility and property owners a little more flexibility if, for example,
they wanted to subdivide parcels and give parcels to their children. So if it's a minor subdivision,
it does not go through
The more rigorous process that a major subdivision goes through, minor subdivision can be approved by
the Planning Commission for four or fewer lots if it does not involve the opening or creation of new
public rights of way, public infrastructure, or utility main extensions, and it is not otherwise an
exempt subdivision. So what you have before you is the proposed ordinance, which was approved by the
Planning Commission, six to zero,
with the recommendation to come to the council with a positive recommendation at its November meeting.
And you have those changes to the language, and those will be inserted in the unified development ordinance.
And this also required changing a schematic and also a chart for the minor residential subdivision.
So those changes would be made across the board.
Sorry. All right. Questions from Council or comments? Questions, comments from public? Seeing none,
we're back to Council for action. I'll make a motion to approve Ordinance 2025-27 to modify the Unified
Development Ordinance. Second. Motion to second. Roll call, please. Scott Holden.
Yes. Yes. Yes. Next order. This is 2025 dash 28. The annexation of 84 60 West Flatwoods Road. I'll take
this at its meeting on November 6th, the commission voted unanimously to provide a favorable recommendation
to town council to annex a parcel totaling approximately 73.286 acres of land.
Subject parcel is owned by Larry 90. It's located 8640 West Flatwoods Road, Gossport. This is a super
voluntary annexation of one parcel. The proposed annexation area is 37% contiguous to town of Ellsville
and 100% of the property owners are parties to the petition. The properties are currently zoned AGR,
Agricultural Residential by Monroe County and is recommended to be designated as Agricultural
agricultural upon annexation Property will be located in council ward 1 Okay If anything further on
that no petitioner couldn't be present and I'll be happy to answer any questions you may have okay Any
questions or comments from council? Anything from the public
I'm assuming that's a yes. I just have a question. But I knew you'd make me come all the way up here.
On the ordinance itself in your packet, it says 8640. But on your agenda that you're voting,
it says 8460. I didn't know if that makes a difference to you when you vote. It certainly will. I may
have inverted the numbers incorrectly. I apologize for that. On which one? 8640. It is 8640. OK. So
the ordinance is correct.
Which one? The ordinance is correct. It's 8640. Thank you. Otherwise, we're putting someone else's surprise
here in the tower. Congratulations. Publishers' Clearinghouse. All right. Anyone else? And we'll come
back to council for action. I move approval for ordinance 2025-28, annexation of 8640 West Blackwood Road.
second motion second whenever you're ready Scott Oldham yes Dan Swaffer yeah William Ellis yes Trevor
Sager yes the next ordinance is 2025-29 a rezone of 8631 West Flatwoods Road. At its meeting on November
6th the Plain Commission voted unanimously to forward a favorable recommendation to town council to
rezone 8631
West Flatwoods Road from C2 Commercial 2 to Industrial 1 Light Industrial. 8631 West Flatwoods Road
is located next to Ava's Waste Removal. Petitioner is MG3 Properties LLC and they also own Ava's. Petitioner
intends to construct self-storage units on the parcel. Petitioner started this project prior to the
moratorium on storage units. Prior to the moratorium, self-storage units
were permitted in C2 zoning districts, which is the current zoning. After the unified development ordinance
was adopted, it changed the zoning for self-storage units from C2 to Industrial 1 and Industrial 2 with
a special exception. Self-storage units have been constructed on the property to the west and have been
approved for the property to the south.
That's it for me and petitioners, representatives here if you have any questions. I'll be happy to answer
any questions as well. Did the Plain Commission hear this? Yes. And they said? They voted unanimously.
Okay. Sorry, I didn't catch that. Questions from council? From the public. Back to council for action.
I move approval of orders 2025-29 rezone 8631 West Flatwood Road. Flatwood Road, sorry. Second. Well,
hold on a second, because this is another one where we have different addresses on the, this is 8631,
but here, would this be the same? Did I go ahead too much? No.
Is this as 85? Right. 8325 is APHIS. And then it was given a new address because it didn't have an address
before. And the new address is 8631 West 5th. So when I did my agenda, I put adjacent 2 so everybody
would know where it was. OK. And then it got addressed with 8631 West 5th. And the parcel number then?
The parcel number's correct. OK.
Let me ask this rather picky question. Under what address did Planning Commission sign off on this?
They signed off on 8631. The agenda, though, had the parcel next to what was the parcel number. But
then when we went through Planning Commission, I had the address. OK. Darla, you're comfortable with
all that? Yes. OK. And I'm sorry, I don't remember where we were. Anything from the public? And we're
back to the council.
I think the motion had been made in second. I apologize, so we'll roll call. Scott Oldham? Yes.
Dan Swaffer? Yes. William Ellis? Yes. Trevor Saker? Yes. Motion passes. Thank you. Under old business
tonight is supplemental fire service agreement for Richland Township. This is to renew the fires and
contract that we have with Richland Township for 2026. The one thing that's changed is he did a 4% increase
on the road portion factor.
Okay questions from council From the public And back to council fraction I Make a motion to approve
the supplemental the Supplemental fire services agreement with Richland township motion second roll
call when you're ready. I
Scott Oldham. Yes. Dan Swafford. Yes. William Ellis. Yes. Trevor Sager. Yes. Motion passes. OK. So now
we're on to new business. The first is appointment to Board of Zoning Appeals. I am very pleased to
request that Captain Matt Seabot be appointed to the Board of Zoning Appeals. He's with the Ellitsville
Fire Department.
and I'm very pleased to get my fifth member would ask that you approve him for that vacancy. Okay. Questions
from council. This is more for Darla that won't impact him receiving a salary from the fire department
plus the stipend for the BZA would it lucrative
It shouldn't, but if I, I did not know the name until tonight, so if I see a problem, I will let you
know. I will add that a police officer served on the BZA until he was appointed to the bank. You do
have employees across the board. He's not in an appointed rank. Gotcha.
Is there a motion from council concerning Captain Seabot? I will make a motion to appoint Captain Seabot
to appoint to the Board of Zoning Appeals. Second. Motion or second, will you read? Scott Oldham. Yes.
Dan Swaffer. Yes. William Ellis. Yes. Trevor Sager. Yes. Motion passes. Thank you so much. The next
is fire truck financing and an order discussion. This should be fun.
Yes. Two separate things here. The first one is I need to place the order for a vehicle. As you know,
it can take three or four years to get one. I found out today they actually have one that will come
off in August, September of 26 that if I let them know this week, we can actually put our name on that
one and get it next year. That's one thing, so I'll need permission
If you're inclined to, allow me to sign that order, which doesn't do anything other than put my name
in on it to pull it for us. The second part is the financing. If you remember the last few trucks, several
trucks we've done since 91, the town of Elksville does all the paperwork and finances the truck.
That way, we retain ownership of it.
the truck is actually paid for through the contract with Richland Township that you just approved. So
we already know there's funds in there to cover the semi-annual payments until it's paid for. And we
checked with two different financial institutions, one local and then the one that we've got a current
truck financed with, it's finishing up.
Noel's taking care of the paperwork with them, but there's no issues with financing another truck. I'm
happy to answer any questions that you guys have. How long will we be financing this for? I won't know
until tomorrow because they're going to send me the total cost of the truck, but knowing what the payments
are, it has to fit within that. So it's probably going to be about 11 years.
As you know, I've said it, I'd like this to get out of the cycle of having to finance stuff, but there's
no way we can. It's a million dollar vehicle. Yeah, I was going to say that. Yeah. And just so you know,
when we do buy these trucks, we generally have them on the front line, what we call the front line,
used every day for around 20, 22 years. After that, it goes to a backup, and it stays there until it's,
hopefully, we can get 30 years out of them as long as it makes it.
when you're wanting to order, what color is it? It's fire truck blue. Yeah, okay. Other questions? Is
this gonna be a replacement of a truck, or is this a new addition? It's kind of both. It's a replacement
and an addition. This will take the place of a rescue truck that the fire pumps out of it right now,
and it will take our first loud truck that we have now is for a fire engine,
That's the primary truck we use. It'll move it so that we have a backup unit should something happen.
The rescue truck, same thing. It's basically going to be a toolbox on wheels. It'll just be there for
support. It can provide extra air. It can carry rescue equipment should the main truck be out of service
for some. You're not going to get anything out of it with it not having a pump on it, so. Is this the
same size as the car engine?
I'm sorry. Is this the same size as the current engine? No, because it's actually going to combine two
trucks into one. It's a little bit bigger. OK. So instead of right now, like if we have a car accident,
we put two guys in one truck, two in the other. So you're responding two trucks to the call. Now you'll
be able to cover everything with all four people in one truck. So that in itself will help some wear
and tear. Leather seats, Bluetooth. All right.
It does have Bluetooth, because that's how the dealership talks to the computer when they're working
on it. Other questions from council? Okay, is there a motion? What specifically do we need this motion
need to do to give you permission to? What I need is for you to give me permission to get the order placed.
the financing part because it will need to be finished up before the next council meeting, if you can
allow the town manager to take care of that paperwork. And like I said, we know what the payments are,
so it obviously has to fit within that. Okay. I guess I'll move to give Kevin Patton
fire chief approval to put the order in for fire truck and let Mike Farmer town manager sign for the
financing. So we can get that done for the next meeting. I'll second it. Whenever you're ready. Yes.
Ian Swaffer? Yes. William Ellis? Yes. Trevor Sager? Yes. Commission passes. Thank you. Next is termination
of cash bonds for Ruby Creek subdivision phases one and three. Developer Phil Taft has completed subdivision
Ruby Creek phase one and three and has requested to be released off of both of those cash bonds.
Everything's been completed in phase one, but phase three, the retention pond needs to be mucked out
because of mud in the bottom. The dam is washing away and needs rip rack put back on it. The ditch from
lots 170 to 172 needs to be graded properly so water flows to the retention area. Phil Tapp is retired
and no longer has the equipment to do the work. Mr. Tapp spoke with Mike Farmer and has agreed to pay
the town 2000 to complete the work.
And Mike says that's a market rate. Okay, questions from council. Yeah, Mike, how long ago was that
retention pond done? Three years ago. We had a lot of 100 year reigns in it. I understand. It's got
some sediment in it. Are a storm water person
wrote up some things that needed to be addressed. I've probably talked to everybody that has backyards
backed up to it. They all want a little of this or a little of that, including the grading. I think
it's one of the times when government can help. We can go and do the work for the 2000 or less and address
any of the locals' concerns. If I haven't changed orders of dealing with
third party vendor or construction company, it's just, I think we can take care of it best. I guess,
are we gonna have to keep doing this every three to five years? Well, there's a lot to be said for how
stormwater ponds are taken care of. It wasn't that long ago, I was on a panel about
who should be taking care of them. My thoughts are sometime in the future, maybe not unlike lift stations,
private lift stations for sewer removal and discharge, not unlike that, or fire hydrants that protect
the town, that the government's best suited to take care of it. We would have to make rearrangements
or change ordinance in the future where
that the stormwater utility would be reimbursed for anticipated work and responsibilities to maintain
them. But a lot of those kind of facilities are HOA run. And as I said, in about five or 10 years, there's
no A. And then about 10 more years later, there's no O. And then after 20 years, there's no HOA or A. And then
the government's usually left to take care of it anyway. So there is functions that the government should
be in charge of. And this is not in like a water or a sewer utility. And I just think sometime in the
future we ought to be thinking about these kind of facilities. We take care of some in the town and
some we don't. It's just been by arrangement.
but I think that's something that should be unified in the future. I'm just concerned how soon, how
little time has passed between having to do this, and if we're doing this multiplied by every subdivision
that's out there, then, I mean, is there, if we. May I see? Yes. Okay, I've been here 24 years,
In that 24 years, we've only cleaned out the ponds in there at one time. And this here is a new subdivision.
So you still got some sediment that's not settled yet. You still don't have the grasses there to filter
before it gets to the pond. So that's why this pond has silted back in some. Once we get it cleaned
out, all the construction in the area has been done and completed.
We get the grass growing back again. It should last a long time. Like I said, in the 24 years I've been
here, we've only done the ponds and arrowhead one time. That's kind of what I wanted to hear. The only
other thing I want to say, and then I'll shut up, is that I would prefer the work to be done first by
the town before we release the cash bond. Agreed. I agree. Well, that would probably be next October.
I don't think that's necessary. I think we have the expertise.
We've looked at the project, and it's not a big project. It's a day's work. Had we addressed this a
month ago, we could do the work tomorrow and the next day. So if there was a reason for the hesitation
of wanting to hold the bond, I obviously would not oppose that and shouldn't get in the way of the recommendation.
that there's no reason for us to hold the bond. What if he just deposits the cash with the clerk? And
that's gross, essentially. Well, my concern is, what if there's more problems than they know about that's
not customary and ordinary? Well, everybody, we've all been out there. Stormwater guy's been out there.
Rick's been out there. We could one-off it if you want, but I don't think it's necessary. And that's
just my professional opinion. How much is the bond for, Denise?
There's phase one that has as of the end of October with interest $3,478.52 and phase three as of October
31st with interest $13,710.60. And you'd say with a really good degree of confidence that what we're
not going to run into. I'd say with complete confidence.
My job is to make sure things work and we have construction people and developers do the correct work
before we let them out of bonds. And my other job is to make sure that the developers and people doing
developments in town get treated right and when we can help them, we do. So you think 2000 covers it?
be good with that's broken up and what if we what if we had a contingency on top of that there's 13,000
being held right even if we double that we're still giving back 9,000 holding on to 4,000. Would you
be amenable to that? Sure whatever you guys want to do that way he has a contingency. I'm good with
that. You guys. So we're in a whole 4,000 of the bond and 4,000 of this release the rest of the 4,000
goes in escrow until the work is complete.
That's fine with me, but do we need to talk to the contractor first or? I think he's going to have to
do what we tell him to do. That's true. Let's see, that or the bond stays in effect. Yeah, right. I'm
good with it. So to clarify, 4,000, you're going to hold an escrow, and then we can release everything.
He can deposit 4,000 escrow wherever the clerk and Darla feel fit. And then as far as I think we're
about to vote, if I don't misconstrued mine,
Colleagues' opinions here will release the rest of the bonds. So is there a motion? Okay, I make a motion
to terminate the cash bonds for the Ruby Creek subdivision phases one and three developed by Phil Tapp
with the condition that a $4,000 escrow account is funded and created for future work. And upon that
work's time, the remaining balance would be refunded back to him.
with that. Could you repeat that? Probably not. No, probably not. I have to look at the recording now.
Well, you're saying the remaining portion of the bond less 2,000 or less 4,000? 4,000's held. The bond's
release contingent on being established at 4,000. I think that's what I said. Hold on. I think she knows
what I said. More than 4,000.
whatever's left of the 4,000 will be returned after the work is completed. Right, that's what I'm, exactly.
I do understand that. Initially when this was talked about, my understanding was is that if the council's
pleasure was to release the bonds, then the developer was going to give the town $2,000 back. So in
holding the $4,000, will I then only be releasing 2,000 to the developer
because then the town would not have the $2,000 back to us. So I'm confused. Does it really? You'd be
releasing the rest of the bond, right? Not just $2,000. Separate this out, if I can, real quick, guys.
If he posts $4,000 in escrow, one action, we agree to release both bonds, the total of $17,000,
whatever else. So they're two separate transactions. It's not like we're holding $4,000 out of this
initial $17,000. It's $4,000 over here contingent upon when that's satisfied.
these can be released, then he can draw down out of that $4,000 as the work requires. When he certifies
it's done, we'll refund the rest to him. Does that make sense? And the estimated cost out of that $4,000
is $2,000. Yeah. It's no different than the developer posting a cash bond to begin with. So I guess
we're in the confusion. I don't see whether it makes a difference either way. Does it really? I'm just
thinking it'll be easier
Whatever way is easier for you, the paperwork, I don't care. I'll put that on the amendment, the motion,
if I have to. So I have a motion, but I did not hear the second. Be clear about the motion. Okay. So
the motion is to have Mr. Knapp post a $4,000 bond or give Noel $4,000 to be held in escrow
Once that's done, the bond will be released. That is correct. Okay. Let's confuse it a little bit more.
We can release partial bonds anyway. Why don't he have to put a new bond into four grand? Why don't
we release everything but four grand? Because he can't pull down the bond without council permission.
No, I'm saying we release all but four grand on the bond because we've done that a million times.
And that's originally what I was thinking. 50% of it, or we release it. Because he would have to come
back to council to draw that bond down to pay the town if we establish the escrow now that he can draw
a bond. That way, we're cutting ourselves out of this middle step. Yeah. And he'll know where he stands.
And ultimately, at the end of the road, it's exactly the same. We just went round and round and round
to get there. Right. Yes. Let's just hold the bond. Forget it.
I hate to hold a gentleman 17,000 So I'll second what is his motion if that makes it easier Yeah, we'll
figure it out tomorrow Darla will make it right Whenever you're ready, yes Yes Discussion regarding
proposing adding a road to inventory to town of Oldsville
That would be me. There's some interest that if the town would be interested to go back after the Richland
Beam Lawson healthcare has resurfaced and upgraded the road, if you all would be interested in personnel
talking back with RBV about go ahead and taking that inventory.
Wasn't that, wasn't that a need of major repair? And it was done. Okay. And it's been all,
it's all up, it's up, you know, everything's all good. They went in and repaired all the bad spots.
They repaved all of it, all the way out to the highway. It's still the responsibility ownership of the
RBB healthcare. But there's inquiry in the complex if the town would still be interested in bringing
that into inventory for us to maintain plow snow,
all that they're going into and stopping at the nursing home property. Does any part of that road have
flooded? Not that I'm aware of. What caused the damage to the road? Just years of wear or about 1,000
ambulances a year? Yeah, I mean, it had a lot of damage. So that's still going to continue, correct?
No, they got a new entrance. They don't use that entrance near as much as they do. There's a lot of
visitors, but I think the ambulances come in on the east
don't think, they come in the east entrance, as well as the fire department as well. So, but I mean,
gosh, that's been put in over 20 years ago. So. Denise, is there any other parcel there that will ever
access that roadway if we take it into inventory? I don't believe that. Even possible, though, because
it backs up to Stewart Park, does it not? Correct, yeah. It backs up to the railroad corridor. It either
rails to trails and then crosses over.
There's one vacant lot to its east that I think they own. And it's in between the new Jimmy Johns and
the Richmond Senior Care. But I don't know how in the future they'll access that. I don't know if they'll
make them tie into either the road going into the apartments by Jimmy Johns or
I don't know how the end, actually, you know, the vacant lot already has an entrance built in, so that's
how they'll do it. I guess I'm just trying to think from a fiscal standpoint for taxpayers, what would
be the upside of us doing this? You want me to answer? Go ahead.
Well, maybe nothing, but we've had different business owners, and currently the dentists there asked
for us to do this originally. The Richmond Senior Care was in on a fix where they was going to pay for
the materials, and we was going to do the labor, and you guys asked for them to pay for everything.
And so that's what they did. There's a strip mall there with Edward Jones and a couple other places.
And so it's a community.
area that's used by a lot of people, including the rich and senior care and ambulances. So traditionally,
we plowed that because nobody else did or wasn't plowed soon enough. And we were just being the good
guys we are. And so that would be our only interest is just for the sake of the community. We can make
somebody else do it and just leave it alone. I mean, for plowing, I can kind of see. But what I don't want is
you know, us having major road repairs, you know, even 20, 30 years down the road, it's... I'm getting
a lot more bang for our buck in the last four or five years. We're doing a lot more preventative maintenance.
That road's never had any preventative maintenance done to it once. I've got streets now that has been
paved 10 years and they're looking just almost as good as the streets that are two or three years old
because we're doing the cracked ceiling.
the liquid road, it's just all the treatment plans have been implemented long, make it last longer.
This private lane never had that done to it, so. How much was the material cost when we talked about
doing this before? Four or 8,000, something like that. Maybe 11,000, I can't remember. So it's not a
major amount. Well, they already have it on different entrances. Theoretically. What's council's pleasure?
I mean, I see both ways on it. I think being good neighbors, it would be beneficial, especially if there's
no plowing and stuff. If you think you can maintain the roads to where it's not gonna be a big stress
along with the town, and I don't see any harm in it. I did have a question though. Don't we get some
kind of funding per mileage of? Yeah, well, I mean, I'm not sure what the,
ratio is for that, but we do get something for each mile of road that we have under inventory. And how
long is that road, do you know? A thousand feet. Not a lot of upside, but a lot of downside
later. Potentially, if we don't. Maybe. Quarter mile. Again, does anyone have a motion?
And mind you, this is just to see whether if RBB would still be interested in letting it be, how did
we do that door load with Jacob? Remember we did that? It really was, it was a... Yeah, we entered into
an agreement and I think because it was a private development, they actually deeded over. I have to
look at the file, but I think they actually deeded over property to the town. It's basically the same
thing we did with Jacob Drive, which was in...
We always call it Birch's addition, but it's, what is that addition called? Yeah, right. Okay, so we
really don't need to do anything this evening. Not really, I just wanted to get feelers from you. Are
you guys interested with me? Understand, I think we were all misconstruing what you had done. I mean,
RVB may say, well, we fixed it. We're fine, we're gonna keep it. Okay. I suggest you table it, think about it.
And if you're interested, you can come back and let us know. Don't know we need a table, because it
just says discussion of, not resolution to. Oh, that's true. I mean, I would be interested to see what
they have to say. Right. Same. Yeah. OK. That's all I need. Long way around again. We got there. Welcome
to Monday. Thank you very much. Next, under new business selection of candidates for the reorganization
committee for town and township. Well, this is ours to just be town.
Well, yeah, but I had to read what's on here. I just put it on there so we could talk about it, make
sure everybody understands we need to get a list together. The community needs to know we're still looking
for names. And the township's doing the same. And so I just wanted to make sure we're on track to be
ready to maybe have another work session prior to the December
meeting where we can work on maybe bringing a list and putting it together so we can move on. Have we
not had any, have we had people respond? We've had a few and then between the staff and myself and people
I've talked to I have a list and so I mean you know we're getting there but because you know we're trying
to get the community involved we just wanted to
talk about it and mention it and make sure the board's on in on it so we can maybe vote on it on December
8th. And I will by email suggest that maybe we have a work session depending on what the township says.
I would have preferred to vote on it tonight, but we really haven't had any discussion of candidates,
but also the township, they're not gonna be voting until December anyway. So even if we voted tonight,
That's right. It's not going to move things forward. It doesn't move anything forward. No. Can we put
it out on our website, too, that we're still looking for names? We have. OK. Any other way that we can
advertise it? Well, tonight's one of them. And we've got a new email, questions, at lsl.in.gov. And
people can submit their names that way as well. So yeah.
Anything else? Any other? How many names have we got right now, approximately? Well, I have 10 on my
phone, and so the three or four came up today. So I haven't heard much from the board. We've got maybe,
you know, a name there. So at the end of the day, we'll have more names than we'll have seats.
But I just, I think it's appropriate to let everybody
know and keep talking about it so anybody that might want to be involved is considered. And to the rest
of the council, the ones we don't choose, I mean, we can, if they wanted to be involved with this,
we can, the reorganization committee can look at those. Yeah, because there'll be numerous subcommittees.
Yeah, there'll be a lot of seats after all the subcommittees, so there'll be room for people that would've
been good candidates, but we can't pick them off.
Okay. So since this is a selection, we'll entertain a motion to table. Okay, I'll make a motion to table
the selection of candidates for the reorganization committee for town and township. Second. Motion to
second. When you're ready, please. Scott Oldham. Yes. Nancy Walker. Yes. Liam Ellis. Yes. Trevor Sager. Yes.
Next one, a privilege of the floor. Anyone having business with the council is not part of our regular
agenda this evening. All right, good evening, members of council. My name is David Henry. I am a Monroe
County Councilor-at-Large, one of your three for the county. I'm happy to be here tonight.
And I was here primarily to absorb some of the conversation around the proposed merger between Ellsville
and Richland Township that has, of course, the attention of the county. And I'm all ears and very open
to hearing the conversation any time our voters are considering a big change like this. I don't think
there should be prejudgment. I'm here to learn just as much as I think the whole public is. Of course,
I want to honor the fact that Senate Bill or Senate Enrolled Act 1 clearly
put us in this space as a county government and township governments and town governments to start having
conversations of necessity, and we all know invention is the mother of necessity, so I appreciate what
you're all trying to do here as you're looking at opportunities to merge tax bases and provide good
services in this corner of the county. On another note, I just wanted to at least compliment, because
I've not been here before, but at least in a public space that had a good opportunity, oops, there we go.
good opportunity to review the Envision Ellitsville master plan or the plan you did together. I just
wanted to commend this body and the community for having a community conversation, which I know sometimes
maybe outside Ellitsville we don't do as well in the county side or in other parts of the county, but
it's refreshing to read a document where folks come together and think about the community's future
holistically there. So I look forward with open ears on the process that you're engaging in for Ellitsville
and Richland.
in conversations with town staff and all of you as you move forward. But thank you. Thank you. Thank
you for being here today. Anyone else? Seeing no one in chambers and no one online, move now to supervisor
comments. Well, first of all, I think
Did you give them the 2026 dates for holidays and pay dates? I did not. I didn't know what they did.
OK. Well, we propose they be the same as this year. If you can't remember, we can tell you. But I just
want to make sure we're good with just leaving it like it was this year. I mean, anything we need to
change this year. Change on the fly if we need to? Yeah.
And I will tell you, just to kind of keep on the idea of being a little mixed up when we're talking,
we are going to be closed the day after Thanksgiving, which is a paid holiday. And then we're going
to be closed Friday after Christmas.
as well as the paid holidays, the 24th and 25th, and the 26th were closing town hall. Everybody's taking
a PTO date then, and also after the first, which aligns in the week the same way. So the second, actually
the second falls on... That's your 25th calendar, right? I know, but the second falls on the Friday.
So we're gonna be closed that day too, just so you know. And everybody's taking a PTO on that day too.
So for 26, it'll be first and second closed? Yes. Actually, it's New Year's Eve, New Year's Day, which
are paid holidays in Ellitsville. And then we're taking the Friday off, because it runs into a weekend.
And they're using PTO to close it down.
Okay, because that is a change. I don't have any, I act almost, we're making the same thing. Yeah, we've
always had New Year's Eve and New Year's Day, Christmas Eve. Well, yeah, I'm not, the eve and day,
I'm not, it's the Friday that, the day after, I understand you just come back for one day and go on
a weekend. It's kind of counterproductive. I just didn't know if we needed to put that on the calendar
as closed for this. Okay, well.
in the past, because we've done this last year. We put something on the website, we put something on
social media, and we put something on the doors so that the public is aware. And this is just the paid
ones that are extra. But this will be pulling from PTO. OK. We'll put it on December's bill, too, if
it's not too hard. Without opening this, the most giant can of worms. So hopefully, we're not going
to do this for 95 minutes.
We didn't give them a raise. We didn't give them a raise this year. We were thinking about just giving
them the days off instead of requiring to use the PTO and we'll add a day to each police and fire. But
this only involves at Town Hall. Right. Or what if they don't want to use their PTO? I guess it involves
DPW. Well, then the fire and the police have to work then.
Give them each an extra day they can take later. Like any other holiday. Well, it is the most wonderful
time of the year, so sure. So how about I'll make a motion we give the town manager permission to arrange
the PTO schedule or non PTO schedule to the benefit of the employees at the council's direction, I guess.
I still think it needs to come back for us for approval. We're about to give it to them.
Well, yeah, that's the only change you. And we're just talking about this here, right? Whatever he sees
fit. Within what we're talking about here, after Christmas, after Thanksgiving, whatever he sees fit,
add days or make these adjustments. So the PTO is not required? Yeah.
It makes no sense to have them open in here. But what I don't want is a new employee having to burn
one in 14 days to be here. And we didn't give them a race, let's give them the day off. And police and
fire, you don't even got to be here. We signed up for that. Guess what? Here's your extra day of burning
later in the year. You can have Christmas, July the 30th. Well, shouldn't we just approve then Friday
the 2nd as a holiday pay? And because six, one half doesn't have the other. Six, one half doesn't have
the other. But it doesn't benefit
So like, can people use PTO at some point? What's that? Because if you're closed on a holiday, you get
holiday pay, but we're not giving police and fire holiday pay, necessarily, because they're still here.
I know, but police and fire have a holiday ordinance. They handle holidays. A one? Yeah, so that would
just fall under that. I don't care how we want to do it. I really don't. Do you have a thought?
Not right now. If we're giving more pay, it works the Sally organs. If we're giving days off, it doesn't.
So what was your motion? To allow Mike to make the adjustments to their schedule as needed without penalizing
DTO and allowing him to award police and fire who have to be here, because DPW is off those days, an
extra day, or however many days he works the schedule to their benefit. That is a day. I'll second it.
Okay. I think we can give them that. Police and Fire will get an extra holiday too, right? Yeah. But
they can't use it when they need to. No. Well, I don't think he's, I think he's thinking. Yeah. No,
I'm voting on. Giving Mike permission to. Mike permission to make these adjustments so that people are
not having, so it may be the day after Thanksgiving, the day after Christmas, the day after New Year.
So maybe three days in total, whatever is pleasure.
Let him run the town, that's what he does for a living. Motion to second, when you're ready. Scott Oldham?
Yes. Dan Swaffer? Yes. William Ellis? Yes. Trevor Saker? Yes. Motion passes. On behalf of the workforce,
thanks for the time. Thank you very much. Can't forget where we are here, so why don't you just start.
Well, a little time ago, no. So the only other thing I'll say on the way here tonight, it was already
dark, and I don't know if anybody's noticed, but somebody, I wish I had their names, somebody has bought
the Matthews Mansion, and it's always looked very nice, but they put some extra work into it, and night
lighting, and all the landscaping they've done,
It is a jewel. So, I mean, you know, when it comes to amenities that the town has and things that are
in particularly unusual and nice, hats off to them. It's just really a nice place to go by and look
at. Especially at night, because they've got a lit up so nice. And it looks like a mansion. So, thanks
for that. There's just increased traffic on that roadway a thousand percent. There you go. That's all
I have. Mr. Deputy Chief.
I have nothing. Chief? Nothing wrong. Well, the DP of you guys have been working really hard to get
the league ball picked up. I know there was a lot out there for a little while. Some of it all hit at
once. I failed to be able to talk to the guys in the meeting to see how far along they got. We're getting
really close, so I was going to let the residents know that we've got at least another week
into December, we'll be picking up leaves. I'm sure you will all see it on social media. The not so
good news is coming next Monday. Main Street will be down to one lane if weather permits, thereby settle
in Maine. The state will be, or EMB, they'll be the contractor for the state of Indiana. We'll be starting
that day on that bridge and the fighting process.
Bidded out to be like a 300-day job, so you're looking at September, end of September next year, before
this is due. Hey, 300 days? Yeah. 300 days. Oh. It's a 300-day project. Suggestion to everybody, use
a different route. Oh, yeah. So I just wanted to put that out there. That 300 days is conservative.
They have to do that. But they were pretty diligent at getting
the eastbound done, and they come in under their projected construction. It was still like, what, three
months, four months? Can't remember. It was like July or something like that, but I talked
to the superintendent of that job, and they were ahead of schedule the whole time, and that's the same
superintendent that's gonna be doing the other job, so we're lucky enough to have that same guy. Yeah,
they did a great job with it. What did they do?
I mean, because. I mean, they just redid what was, I mean, they didn't do anything different. Okay.
That's fine. They go through, they take out all the concrete, they put in new rebar, new anchors, redo
the concrete. Okay. Just as Scott said, prevent a maintenance. Just, okay. That I understand.
I just didn't, because
This one are they you said they're widening the bridge for the sales Okay, awesome Okay Move to council
comments. We go first when he stood my congratulations to Mike and everybody who worked on the project
Stuart Park looks phenomenal so for those who had the
Brilliance to make it happen, and those who had the fortitude to see it through, thank you. Congratulations.
I know you're coming up on an opening here shortly. They'll hopefully attend. And thank you for the
cow going back to the top. That really made some folks happy. That was a big thing. I tried to milk
it. It didn't work. Wow. We did have a request for t-shirts, so just so you know.
Other council? Just wishing everybody a happy Thanksgiving. Be safe going to family, friends, and just
remember to be grateful for even the adversities in life. Anyone? Seeing no further, we stand adjourned.