- We will call to order the Monday March 23rd 2026 meeting the Elstville town council chief I pledge allegiance
- to the flag of the United States of America and
- and history of the republic for which it stands, one nation, under God, indivisible, with liberty and
- justice for all. Roll call when you're ready. Scott Oldham. Here. Dan Swaffer. Here. William Ellis.
- Here. Trevor Sager. Here. Pamela Samples. Next on the agenda is the award of the Community Crossing
- Grant bid. Well, due to some technical difficulties, I'd like
- the table is to the next meeting. Okay. Actions from council concerning that. I'll make a move to table
- the award for the community crossing grant bid till next meeting. Second. Motion second. Are we ready?
- Scott Oldham? Yes. William Ellis? Yes. Dan Swofford? Yes. Trevor Sager? Yes. Motion passes. Approval
- of the minutes for the meeting on the 9th of March, 2026.
- Motion to second all those in favor say aye aye any opposed any abstaining? actual accounts payable
- vouchers and payroll vouchers So motion second all those in favor say aye aye the opposed any abstaining I
- There are no resolutions this evening or the ordinances on first reading there is an ordinance on second
- reading which is ordinance 20 2604 Rezone one parcel from AG agriculture to I won light industrial 8650
- West Flatwoods Road Good evening The petitioner bread owning is requesting to rezone one parcel consisting
- of 10.07 acres from agricultural to industrial one, which is light industrial and
- Subject parcels located 8650 West Flatwoods Road. It was annexed into town on November 24th, 2025 by
- Larry Knighty and received primary applied approval on February 5th, 2026. At its meeting on March 5th,
- the plan commission voted unanimously to forward a recommendation of approval to town council. The petitioner
- is relocating most of his modular home business to the west side of Ellitsville.
- The Eltsville Comprehensive Plan designates the land to the west to be general business with primary
- uses that include large-scale businesses such as light industries, warehousing, and distribution centers
- which incorporate an array of modern low-pack industrial uses. In addition, the Unified Development
- Ordinance states the intent of light industrial is to provide for low-intensity light and medium-intensity
- industrial activities
- compatible with surrounding zoning districts. The businesses will have a warehouse, model home with
- an office and approximately 10 model homes on display. Modular homes will not be constructed on the
- property and there will not be any chemicals on site. The modular homes serve as model homes so they
- will not be moving continually on and off the parcel. When their time is up after about three years, they will
- deconstruct them, then move them off the site. The warehouse, there will be a warehouse and it will
- be used to store materials such as windows, doors, and equipment. Subject parcels located .4 miles or
- 2,000 feet from West State Road 46. And petitioners seeking requestal, approval of Industrial One's
- zoning and his representative is present to answer any questions you may have.
- questions from council. Darla is the reason we're seeing this now on second reading because it passed
- unanimously from plan. Yes. Do not require two readings before the council. Okay. Reading is considered
- the first reading. So we just want to be sure.
- Anyone in the public want to speak to this? Or online? Seeing no one rise in chambers, no one online
- back to the council. I'll move to approve ordinance 2026-04 rezone one parcel from agriculture and cultural
- to industrial one light industrial 8650 West Flatwoods Road. Sir motion second roll call please.
- Scott Oldham yes Dan Swafford yes William Ellis yes Trevor Sager yes motion passes thank you under old
- business this evening's consideration I assume this is notification of the mass gathering permit submitted
- by else for youth sports league for season kickoff jamboree on the 11th of April yeah so we're ready
- to move forward and allow the mass gathering that I do believe that
- the ordinance or resolution says that you are the ones that. Give the okay I know at some point we talked
- about me being able to do it or the police and the fire being able to do it but at the end of the day
- I think help me out Darla I think that. We have to change that go ahead.
- Okay All right, so questions from council on this this is a yearly thing that they do Police and fire
- public works all satisfied with the plans are in place We good on parking because that's always a problem
- It's always a problem that we we we get through and
- Some of the neighbors up that way might have a different opinion, but And I wanted to point out we are
- waiving the fee on this for it's a nonprofit Make a motion to approve the mass gathering permit submitted
- by Ellsville you sports league for season kickoff jamboree on April 11th 2026
- Second. Motion to second. Roll call, please. Scott Oldham. Yes. Dan Swaffer. Yes. William Ellis. Yes.
- Trevor Sager. Yes. Motion passes. We now have the septic dumping rates increase. I know we asked for
- a two-week delay on this, but I'll be blunt. I don't remember why. Just because it was, if somebody
- wanted to speak up, they'd have a chance to speak up. Yeah, it was just presented at the end of the
- last meeting, but. OK. Jeff apologizes he couldn't be here,
- we'd like for this to move forward so we can start processing the right really affects for vendors correct
- I'm sorry it's really only affects for vendors right for yeah I second this five but four might be right
- any questions from council and security the whole new system up yet now we don't we're waiting on the
- tech people now everything is in place gates
- Pads we're waiting on the key pads and the new dumping station is not built yet. So But we'll have that
- one When we get the new dumping station built Gotcha, I just seen this and remind me of it. So yeah,
- that's curious. We have new security down at the Wastewater treatment plant, but we're waiting on the
- key pads to be able to utilize it
- Is there anyone from the public wishing to speak on this matter? Again no one in chambers no one in
- line back to the council I'll make a motion to approve the septic septic dumping rates increase Motion
- second roll call, please Scott Oldham. Yes, Dan Swafford. Yes, William Ellis. Yes, Trevor Sager. Yes
- motion passes. I
- There is no new business. So move now to privilege of the floor. I mean, having business for the council,
- not part of our normal agenda. Seeing none move now that I'm supervisor comments with town manager.
- I have nothing. I'm good. Thank you. I'm still waiting on a quote for the repair of our truck that's
- down. They're hoping to have me the quote later this evening or tomorrow and I will pass that along
- to you guys. So this is back row.
- Sorry, is its back broke? Kind of, yes. And Kevin did confirm for the public that duct tape would not
- fix this issue. That's correct. So I did ask that. I'm a little nervous with kinda being responsible
- for six stories in the air and 20,000 pounds of water. That's why we wanna ensure that it's 100% broke.
- Broke right now, so we want to get it to a hundred percent fixed and that was done during you that was
- discovered during normal testing, correct? Yes every year it goes through a full Aerial test where they
- magna flux the joints and everything so it takes all day for them to test it It's not
- Correct. The next aerial is supposed to be in middle end of next year. It's not really a replacement.
- It's an addition to with the size of the response area. Very true. So right now it will be a replacement.
- The hopes is we can get this one fixed and it'll still be in service. Okay. That's the hopes. All right.
- Anything for Public Works?
- Yeah, a while back, I mentioned to the council that sooner or later, we probably would need to replace
- our street sweeper. So it's a 2008 sweeper, of course, going on 18 years or 18 years old, getting close
- to 20. It's starting to cost us a little more in repairs every year that we do operate it. Our fleet
- manager has said that it's going to
- need some major updates soon. After demonstrating three different models, we've selected a sweeper unit,
- which is also the lowest cost option that we have found. And because this will be through source, well,
- the procurement process will be streamlined. If I could get a, if we could get a signal or if we can
- get a signal,
- our intent to the vendor quickly, we may be able to secure a stock vehicle currently on the assembly
- line right now. Otherwise, we are looking at a deliver date of February 2027 for a street sweeper. It's
- unbelievable. So I'm working on the details are not completely finalized on this to totally bring it
- to you. I'm working on a plan to do a trade in option with the 2008 that we've got now.
- I think it's still in good enough shape that we can get enough money that would help go towards the
- purchase of this new sweeper. The one that we are looking at, we demoed three different ones.
- One's by Elgin. The other one is called a Booker. They're on a commercial chassis, but the one we're
- liking the best is a global sweeper. It kind of looks like a
- Combine in the front. It's got a little cab you sit in the front of it and You've got like 180 degree
- Visual of both sides. They like sitting in a commercial cab of a truck. You can see all the way around
- it really well The price on that sweepers 383 thousand seventy two dollars unbelievable the 2008 that we bought
- If we were to buy it today, it's upwards of $400,000. When we paid for it in 2008, it was right at 200,000
- is what we gave for it in 2008. So I just wanted to bring this to you that we are working towards this.
- And if I could try to give an intent to the vendor that, yeah, we are wanting to do this. I just want
- to see what the consensus was with the council.
- a slightly used fire truck and trade? That's a good idea. How would we pay for it? It would be solely
- paid out of the stormwater utility. If you all remember back, was it Noel, last fall, we established
- the equipment replacement line. I'm figuring by the time we make the first payment, I'll have the money
- sufficient in that line to be able to make that payment out of that line.
- And financing it, yes, is what we want to do. How does the cost of the ones on the chassis, the commercial
- chassis? That's the one I was talking about. There are upwards of $400,000. OK, but the one you were
- wanting. Oh, so that would still be substantially cheaper than two? Yeah. Wow. OK. In no disrespect
- to the company, are we buying something that's going to be a 20-year asset? Are we buying a little less
- expensive model that's going
- Oh no, it's just a different design of it. I've already been in contact with Indot. Indot has several
- of these. They're manufactured in California, and California use a lot of them out there. They're widely
- used. The company that has this is Brown Equipment Company. We've already bought
- Two leaf machines off of them, the two leaf machines we do now to pick up leaves with is bought from
- them. And the wood chipper we've got has been bought from them. So we've done a lot of business with
- Brown Equipment Company as well. So they're a reputable company. Council, I don't see any that we can
- not give him the go ahead to at least express interest. I agree. I don't have an issue. All right, thank
- you very much. Council comments, anyone?
- Back to town manager, hold on. You won't let me. Well, I just thought I'd mention we do have Wednesday
- night. We have a reorganization meeting at six o'clock. It'll be over at 6.50. We're on a tight schedule
- Wednesday because we have a fire territory hearing. It's a final one. So I just thought people might
- wanna get out and know what we're doing. So Wednesday, you could give a two for one.
- Next week we have two meetings, I believe, Monday and Wednesday. For reorganization. For reorganization.
- Well, we talked about that today. So on the public notice that went out, it was Tuesday and Wednesday.
- Oops. But I wasn't not present at the reorganization meeting, and I did not have time today to double
- check on that. We need to double check on that as soon as this meeting is over. I'll text the reorganization.
- The 30th and the first is when we've approved it correct Darla exactly what you just said happen We
- have time to notice the meeting. So I think we'll be fine Other council comments Let's go around for
- supervisors
- Seeing no further business for the council, we're adjourned.