WEBVTT 00:00:00.322 --> 00:00:20.481 - We will call to order the Monday March 23rd 2026 meeting the Elstville town council chief I pledge allegiance 00:00:20.481 --> 00:00:29.278 - to the flag of the United States of America and 00:00:29.570 --> 00:00:37.559 - and history of the republic for which it stands, one nation, under God, indivisible, with liberty and 00:00:37.559 --> 00:00:45.390 - justice for all. Roll call when you're ready. Scott Oldham. Here. Dan Swaffer. Here. William Ellis. 00:00:45.390 --> 00:00:53.222 - Here. Trevor Sager. Here. Pamela Samples. Next on the agenda is the award of the Community Crossing 00:00:53.222 --> 00:00:58.078 - Grant bid. Well, due to some technical difficulties, I'd like 00:00:58.562 --> 00:01:06.935 - the table is to the next meeting. Okay. Actions from council concerning that. I'll make a move to table 00:01:06.935 --> 00:01:15.228 - the award for the community crossing grant bid till next meeting. Second. Motion second. Are we ready? 00:01:15.228 --> 00:01:23.360 - Scott Oldham? Yes. William Ellis? Yes. Dan Swofford? Yes. Trevor Sager? Yes. Motion passes. Approval 00:01:23.360 --> 00:01:28.030 - of the minutes for the meeting on the 9th of March, 2026. 00:01:29.890 --> 00:01:39.395 - Motion to second all those in favor say aye aye any opposed any abstaining? actual accounts payable 00:01:39.395 --> 00:01:49.566 - vouchers and payroll vouchers So motion second all those in favor say aye aye the opposed any abstaining I 00:01:50.754 --> 00:01:57.490 - There are no resolutions this evening or the ordinances on first reading there is an ordinance on second 00:01:57.490 --> 00:02:04.162 - reading which is ordinance 20 2604 Rezone one parcel from AG agriculture to I won light industrial 8650 00:02:04.162 --> 00:02:11.026 - West Flatwoods Road Good evening The petitioner bread owning is requesting to rezone one parcel consisting 00:02:11.026 --> 00:02:16.286 - of 10.07 acres from agricultural to industrial one, which is light industrial and 00:02:16.930 --> 00:02:24.070 - Subject parcels located 8650 West Flatwoods Road. It was annexed into town on November 24th, 2025 by 00:02:24.070 --> 00:02:31.423 - Larry Knighty and received primary applied approval on February 5th, 2026. At its meeting on March 5th, 00:02:31.423 --> 00:02:39.200 - the plan commission voted unanimously to forward a recommendation of approval to town council. The petitioner 00:02:39.200 --> 00:02:44.926 - is relocating most of his modular home business to the west side of Ellitsville. 00:02:45.506 --> 00:02:52.259 - The Eltsville Comprehensive Plan designates the land to the west to be general business with primary 00:02:52.259 --> 00:02:59.279 - uses that include large-scale businesses such as light industries, warehousing, and distribution centers 00:02:59.279 --> 00:03:05.965 - which incorporate an array of modern low-pack industrial uses. In addition, the Unified Development 00:03:05.965 --> 00:03:13.119 - Ordinance states the intent of light industrial is to provide for low-intensity light and medium-intensity 00:03:13.119 --> 00:03:14.590 - industrial activities 00:03:14.754 --> 00:03:21.386 - compatible with surrounding zoning districts. The businesses will have a warehouse, model home with 00:03:21.386 --> 00:03:28.018 - an office and approximately 10 model homes on display. Modular homes will not be constructed on the 00:03:28.018 --> 00:03:34.716 - property and there will not be any chemicals on site. The modular homes serve as model homes so they 00:03:34.716 --> 00:03:42.078 - will not be moving continually on and off the parcel. When their time is up after about three years, they will 00:03:42.210 --> 00:03:49.155 - deconstruct them, then move them off the site. The warehouse, there will be a warehouse and it will 00:03:49.155 --> 00:03:56.239 - be used to store materials such as windows, doors, and equipment. Subject parcels located .4 miles or 00:03:56.239 --> 00:04:03.184 - 2,000 feet from West State Road 46. And petitioners seeking requestal, approval of Industrial One's 00:04:03.184 --> 00:04:08.670 - zoning and his representative is present to answer any questions you may have. 00:04:11.458 --> 00:04:21.997 - questions from council. Darla is the reason we're seeing this now on second reading because it passed 00:04:21.997 --> 00:04:32.742 - unanimously from plan. Yes. Do not require two readings before the council. Okay. Reading is considered 00:04:32.742 --> 00:04:37.598 - the first reading. So we just want to be sure. 00:04:40.770 --> 00:04:49.144 - Anyone in the public want to speak to this? Or online? Seeing no one rise in chambers, no one online 00:04:49.144 --> 00:04:58.099 - back to the council. I'll move to approve ordinance 2026-04 rezone one parcel from agriculture and cultural 00:04:58.099 --> 00:05:06.142 - to industrial one light industrial 8650 West Flatwoods Road. Sir motion second roll call please. 00:05:08.706 --> 00:05:16.306 - Scott Oldham yes Dan Swafford yes William Ellis yes Trevor Sager yes motion passes thank you under old 00:05:16.306 --> 00:05:24.201 - business this evening's consideration I assume this is notification of the mass gathering permit submitted 00:05:24.201 --> 00:05:31.653 - by else for youth sports league for season kickoff jamboree on the 11th of April yeah so we're ready 00:05:31.653 --> 00:05:36.670 - to move forward and allow the mass gathering that I do believe that 00:05:37.346 --> 00:05:47.641 - the ordinance or resolution says that you are the ones that. Give the okay I know at some point we talked 00:05:47.641 --> 00:05:57.548 - about me being able to do it or the police and the fire being able to do it but at the end of the day 00:05:57.548 --> 00:06:04.638 - I think help me out Darla I think that. We have to change that go ahead. 00:06:05.218 --> 00:06:16.000 - Okay All right, so questions from council on this this is a yearly thing that they do Police and fire 00:06:16.000 --> 00:06:27.205 - public works all satisfied with the plans are in place We good on parking because that's always a problem 00:06:27.205 --> 00:06:32.702 - It's always a problem that we we we get through and 00:06:33.090 --> 00:06:43.413 - Some of the neighbors up that way might have a different opinion, but And I wanted to point out we are 00:06:43.413 --> 00:06:54.037 - waiving the fee on this for it's a nonprofit Make a motion to approve the mass gathering permit submitted 00:06:54.037 --> 00:07:01.854 - by Ellsville you sports league for season kickoff jamboree on April 11th 2026 00:07:03.938 --> 00:07:10.317 - Second. Motion to second. Roll call, please. Scott Oldham. Yes. Dan Swaffer. Yes. William Ellis. Yes. 00:07:10.317 --> 00:07:16.634 - Trevor Sager. Yes. Motion passes. We now have the septic dumping rates increase. I know we asked for 00:07:16.634 --> 00:07:22.888 - a two-week delay on this, but I'll be blunt. I don't remember why. Just because it was, if somebody 00:07:22.888 --> 00:07:29.142 - wanted to speak up, they'd have a chance to speak up. Yeah, it was just presented at the end of the 00:07:29.142 --> 00:07:32.894 - last meeting, but. OK. Jeff apologizes he couldn't be here, 00:07:33.058 --> 00:07:41.545 - we'd like for this to move forward so we can start processing the right really affects for vendors correct 00:07:41.545 --> 00:07:49.874 - I'm sorry it's really only affects for vendors right for yeah I second this five but four might be right 00:07:49.874 --> 00:07:57.965 - any questions from council and security the whole new system up yet now we don't we're waiting on the 00:07:57.965 --> 00:08:01.534 - tech people now everything is in place gates 00:08:02.530 --> 00:08:10.815 - Pads we're waiting on the key pads and the new dumping station is not built yet. So But we'll have that 00:08:10.815 --> 00:08:18.860 - one When we get the new dumping station built Gotcha, I just seen this and remind me of it. So yeah, 00:08:18.860 --> 00:08:26.986 - that's curious. We have new security down at the Wastewater treatment plant, but we're waiting on the 00:08:26.986 --> 00:08:29.694 - key pads to be able to utilize it 00:08:32.322 --> 00:08:40.316 - Is there anyone from the public wishing to speak on this matter? Again no one in chambers no one in 00:08:40.316 --> 00:08:48.549 - line back to the council I'll make a motion to approve the septic septic dumping rates increase Motion 00:08:48.549 --> 00:08:56.623 - second roll call, please Scott Oldham. Yes, Dan Swafford. Yes, William Ellis. Yes, Trevor Sager. Yes 00:08:56.623 --> 00:08:57.982 - motion passes. I 00:08:59.426 --> 00:09:06.240 - There is no new business. So move now to privilege of the floor. I mean, having business for the council, 00:09:06.240 --> 00:09:12.668 - not part of our normal agenda. Seeing none move now that I'm supervisor comments with town manager. 00:09:12.668 --> 00:09:19.160 - I have nothing. I'm good. Thank you. I'm still waiting on a quote for the repair of our truck that's 00:09:19.160 --> 00:09:25.588 - down. They're hoping to have me the quote later this evening or tomorrow and I will pass that along 00:09:25.588 --> 00:09:27.774 - to you guys. So this is back row. 00:09:28.738 --> 00:09:35.690 - Sorry, is its back broke? Kind of, yes. And Kevin did confirm for the public that duct tape would not 00:09:35.690 --> 00:09:42.574 - fix this issue. That's correct. So I did ask that. I'm a little nervous with kinda being responsible 00:09:42.574 --> 00:09:49.662 - for six stories in the air and 20,000 pounds of water. That's why we wanna ensure that it's 100% broke. 00:09:49.890 --> 00:10:00.080 - Broke right now, so we want to get it to a hundred percent fixed and that was done during you that was 00:10:00.080 --> 00:10:10.370 - discovered during normal testing, correct? Yes every year it goes through a full Aerial test where they 00:10:10.370 --> 00:10:18.878 - magna flux the joints and everything so it takes all day for them to test it It's not 00:10:19.938 --> 00:10:28.078 - Correct. The next aerial is supposed to be in middle end of next year. It's not really a replacement. 00:10:28.078 --> 00:10:36.536 - It's an addition to with the size of the response area. Very true. So right now it will be a replacement. 00:10:36.536 --> 00:10:44.915 - The hopes is we can get this one fixed and it'll still be in service. Okay. That's the hopes. All right. 00:10:44.915 --> 00:10:47.070 - Anything for Public Works? 00:10:50.082 --> 00:10:58.388 - Yeah, a while back, I mentioned to the council that sooner or later, we probably would need to replace 00:10:58.388 --> 00:11:06.774 - our street sweeper. So it's a 2008 sweeper, of course, going on 18 years or 18 years old, getting close 00:11:06.774 --> 00:11:14.919 - to 20. It's starting to cost us a little more in repairs every year that we do operate it. Our fleet 00:11:14.919 --> 00:11:17.822 - manager has said that it's going to 00:11:17.986 --> 00:11:26.779 - need some major updates soon. After demonstrating three different models, we've selected a sweeper unit, 00:11:26.779 --> 00:11:35.488 - which is also the lowest cost option that we have found. And because this will be through source, well, 00:11:35.488 --> 00:11:43.946 - the procurement process will be streamlined. If I could get a, if we could get a signal or if we can 00:11:43.946 --> 00:11:45.118 - get a signal, 00:11:45.634 --> 00:11:52.999 - our intent to the vendor quickly, we may be able to secure a stock vehicle currently on the assembly 00:11:52.999 --> 00:12:00.583 - line right now. Otherwise, we are looking at a deliver date of February 2027 for a street sweeper. It's 00:12:00.583 --> 00:12:07.949 - unbelievable. So I'm working on the details are not completely finalized on this to totally bring it 00:12:07.949 --> 00:12:14.366 - to you. I'm working on a plan to do a trade in option with the 2008 that we've got now. 00:12:14.786 --> 00:12:22.434 - I think it's still in good enough shape that we can get enough money that would help go towards the 00:12:22.434 --> 00:12:29.624 - purchase of this new sweeper. The one that we are looking at, we demoed three different ones. 00:12:29.624 --> 00:12:37.349 - One's by Elgin. The other one is called a Booker. They're on a commercial chassis, but the one we're 00:12:37.349 --> 00:12:42.014 - liking the best is a global sweeper. It kind of looks like a 00:12:42.626 --> 00:12:50.677 - Combine in the front. It's got a little cab you sit in the front of it and You've got like 180 degree 00:12:50.677 --> 00:12:58.806 - Visual of both sides. They like sitting in a commercial cab of a truck. You can see all the way around 00:12:58.806 --> 00:13:07.646 - it really well The price on that sweepers 383 thousand seventy two dollars unbelievable the 2008 that we bought 00:13:07.906 --> 00:13:15.796 - If we were to buy it today, it's upwards of $400,000. When we paid for it in 2008, it was right at 200,000 00:13:15.796 --> 00:13:23.465 - is what we gave for it in 2008. So I just wanted to bring this to you that we are working towards this. 00:13:23.465 --> 00:13:30.986 - And if I could try to give an intent to the vendor that, yeah, we are wanting to do this. I just want 00:13:30.986 --> 00:13:34.526 - to see what the consensus was with the council. 00:13:35.138 --> 00:13:42.736 - a slightly used fire truck and trade? That's a good idea. How would we pay for it? It would be solely 00:13:42.736 --> 00:13:50.259 - paid out of the stormwater utility. If you all remember back, was it Noel, last fall, we established 00:13:50.259 --> 00:13:58.006 - the equipment replacement line. I'm figuring by the time we make the first payment, I'll have the money 00:13:58.006 --> 00:14:03.518 - sufficient in that line to be able to make that payment out of that line. 00:14:05.154 --> 00:14:11.993 - And financing it, yes, is what we want to do. How does the cost of the ones on the chassis, the commercial 00:14:11.993 --> 00:14:18.449 - chassis? That's the one I was talking about. There are upwards of $400,000. OK, but the one you were 00:14:18.449 --> 00:14:24.841 - wanting. Oh, so that would still be substantially cheaper than two? Yeah. Wow. OK. In no disrespect 00:14:24.841 --> 00:14:31.488 - to the company, are we buying something that's going to be a 20-year asset? Are we buying a little less 00:14:31.488 --> 00:14:33.342 - expensive model that's going 00:14:33.634 --> 00:14:43.345 - Oh no, it's just a different design of it. I've already been in contact with Indot. Indot has several 00:14:43.345 --> 00:14:53.342 - of these. They're manufactured in California, and California use a lot of them out there. They're widely 00:14:53.342 --> 00:15:01.054 - used. The company that has this is Brown Equipment Company. We've already bought 00:15:01.378 --> 00:15:07.719 - Two leaf machines off of them, the two leaf machines we do now to pick up leaves with is bought from 00:15:07.719 --> 00:15:14.060 - them. And the wood chipper we've got has been bought from them. So we've done a lot of business with 00:15:14.060 --> 00:15:20.464 - Brown Equipment Company as well. So they're a reputable company. Council, I don't see any that we can 00:15:20.464 --> 00:15:27.056 - not give him the go ahead to at least express interest. I agree. I don't have an issue. All right, thank 00:15:27.056 --> 00:15:29.630 - you very much. Council comments, anyone? 00:15:30.882 --> 00:15:38.109 - Back to town manager, hold on. You won't let me. Well, I just thought I'd mention we do have Wednesday 00:15:38.109 --> 00:15:45.476 - night. We have a reorganization meeting at six o'clock. It'll be over at 6.50. We're on a tight schedule 00:15:45.476 --> 00:15:52.562 - Wednesday because we have a fire territory hearing. It's a final one. So I just thought people might 00:15:52.562 --> 00:15:58.526 - wanna get out and know what we're doing. So Wednesday, you could give a two for one. 00:16:01.090 --> 00:16:08.473 - Next week we have two meetings, I believe, Monday and Wednesday. For reorganization. For reorganization. 00:16:08.473 --> 00:16:15.715 - Well, we talked about that today. So on the public notice that went out, it was Tuesday and Wednesday. 00:16:15.715 --> 00:16:22.887 - Oops. But I wasn't not present at the reorganization meeting, and I did not have time today to double 00:16:22.887 --> 00:16:30.622 - check on that. We need to double check on that as soon as this meeting is over. I'll text the reorganization. 00:16:31.394 --> 00:16:44.643 - The 30th and the first is when we've approved it correct Darla exactly what you just said happen We 00:16:44.643 --> 00:16:58.024 - have time to notice the meeting. So I think we'll be fine Other council comments Let's go around for 00:16:58.024 --> 00:16:59.614 - supervisors 00:17:00.994 --> 00:17:02.942 - Seeing no further business for the council, we're adjourned.