We will call to order the Monday March 23rd 2026 meeting the Elstville town council chief I pledge allegiance
to the flag of the United States of America and
and history of the republic for which it stands, one nation, under God, indivisible, with liberty and
justice for all. Roll call when you're ready. Scott Oldham. Here. Dan Swaffer. Here. William Ellis.
Here. Trevor Sager. Here. Pamela Samples. Next on the agenda is the award of the Community Crossing
Grant bid. Well, due to some technical difficulties, I'd like
the table is to the next meeting. Okay. Actions from council concerning that. I'll make a move to table
the award for the community crossing grant bid till next meeting. Second. Motion second. Are we ready?
Scott Oldham? Yes. William Ellis? Yes. Dan Swofford? Yes. Trevor Sager? Yes. Motion passes. Approval
of the minutes for the meeting on the 9th of March, 2026.
Motion to second all those in favor say aye aye any opposed any abstaining? actual accounts payable
vouchers and payroll vouchers So motion second all those in favor say aye aye the opposed any abstaining I
There are no resolutions this evening or the ordinances on first reading there is an ordinance on second
reading which is ordinance 20 2604 Rezone one parcel from AG agriculture to I won light industrial 8650
West Flatwoods Road Good evening The petitioner bread owning is requesting to rezone one parcel consisting
of 10.07 acres from agricultural to industrial one, which is light industrial and
Subject parcels located 8650 West Flatwoods Road. It was annexed into town on November 24th, 2025 by
Larry Knighty and received primary applied approval on February 5th, 2026. At its meeting on March 5th,
the plan commission voted unanimously to forward a recommendation of approval to town council. The petitioner
is relocating most of his modular home business to the west side of Ellitsville.
The Eltsville Comprehensive Plan designates the land to the west to be general business with primary
uses that include large-scale businesses such as light industries, warehousing, and distribution centers
which incorporate an array of modern low-pack industrial uses. In addition, the Unified Development
Ordinance states the intent of light industrial is to provide for low-intensity light and medium-intensity
industrial activities
compatible with surrounding zoning districts. The businesses will have a warehouse, model home with
an office and approximately 10 model homes on display. Modular homes will not be constructed on the
property and there will not be any chemicals on site. The modular homes serve as model homes so they
will not be moving continually on and off the parcel. When their time is up after about three years, they will
deconstruct them, then move them off the site. The warehouse, there will be a warehouse and it will
be used to store materials such as windows, doors, and equipment. Subject parcels located .4 miles or
2,000 feet from West State Road 46. And petitioners seeking requestal, approval of Industrial One's
zoning and his representative is present to answer any questions you may have.
questions from council. Darla is the reason we're seeing this now on second reading because it passed
unanimously from plan. Yes. Do not require two readings before the council. Okay. Reading is considered
the first reading. So we just want to be sure.
Anyone in the public want to speak to this? Or online? Seeing no one rise in chambers, no one online
back to the council. I'll move to approve ordinance 2026-04 rezone one parcel from agriculture and cultural
to industrial one light industrial 8650 West Flatwoods Road. Sir motion second roll call please.
Scott Oldham yes Dan Swafford yes William Ellis yes Trevor Sager yes motion passes thank you under old
business this evening's consideration I assume this is notification of the mass gathering permit submitted
by else for youth sports league for season kickoff jamboree on the 11th of April yeah so we're ready
to move forward and allow the mass gathering that I do believe that
the ordinance or resolution says that you are the ones that. Give the okay I know at some point we talked
about me being able to do it or the police and the fire being able to do it but at the end of the day
I think help me out Darla I think that. We have to change that go ahead.
Okay All right, so questions from council on this this is a yearly thing that they do Police and fire
public works all satisfied with the plans are in place We good on parking because that's always a problem
It's always a problem that we we we get through and
Some of the neighbors up that way might have a different opinion, but And I wanted to point out we are
waiving the fee on this for it's a nonprofit Make a motion to approve the mass gathering permit submitted
by Ellsville you sports league for season kickoff jamboree on April 11th 2026
Second. Motion to second. Roll call, please. Scott Oldham. Yes. Dan Swaffer. Yes. William Ellis. Yes.
Trevor Sager. Yes. Motion passes. We now have the septic dumping rates increase. I know we asked for
a two-week delay on this, but I'll be blunt. I don't remember why. Just because it was, if somebody
wanted to speak up, they'd have a chance to speak up. Yeah, it was just presented at the end of the
last meeting, but. OK. Jeff apologizes he couldn't be here,
we'd like for this to move forward so we can start processing the right really affects for vendors correct
I'm sorry it's really only affects for vendors right for yeah I second this five but four might be right
any questions from council and security the whole new system up yet now we don't we're waiting on the
tech people now everything is in place gates
Pads we're waiting on the key pads and the new dumping station is not built yet. So But we'll have that
one When we get the new dumping station built Gotcha, I just seen this and remind me of it. So yeah,
that's curious. We have new security down at the Wastewater treatment plant, but we're waiting on the
key pads to be able to utilize it
Is there anyone from the public wishing to speak on this matter? Again no one in chambers no one in
line back to the council I'll make a motion to approve the septic septic dumping rates increase Motion
second roll call, please Scott Oldham. Yes, Dan Swafford. Yes, William Ellis. Yes, Trevor Sager. Yes
motion passes. I
There is no new business. So move now to privilege of the floor. I mean, having business for the council,
not part of our normal agenda. Seeing none move now that I'm supervisor comments with town manager.
I have nothing. I'm good. Thank you. I'm still waiting on a quote for the repair of our truck that's
down. They're hoping to have me the quote later this evening or tomorrow and I will pass that along
to you guys. So this is back row.
Sorry, is its back broke? Kind of, yes. And Kevin did confirm for the public that duct tape would not
fix this issue. That's correct. So I did ask that. I'm a little nervous with kinda being responsible
for six stories in the air and 20,000 pounds of water. That's why we wanna ensure that it's 100% broke.
Broke right now, so we want to get it to a hundred percent fixed and that was done during you that was
discovered during normal testing, correct? Yes every year it goes through a full Aerial test where they
magna flux the joints and everything so it takes all day for them to test it It's not
Correct. The next aerial is supposed to be in middle end of next year. It's not really a replacement.
It's an addition to with the size of the response area. Very true. So right now it will be a replacement.
The hopes is we can get this one fixed and it'll still be in service. Okay. That's the hopes. All right.
Anything for Public Works?
Yeah, a while back, I mentioned to the council that sooner or later, we probably would need to replace
our street sweeper. So it's a 2008 sweeper, of course, going on 18 years or 18 years old, getting close
to 20. It's starting to cost us a little more in repairs every year that we do operate it. Our fleet
manager has said that it's going to
need some major updates soon. After demonstrating three different models, we've selected a sweeper unit,
which is also the lowest cost option that we have found. And because this will be through source, well,
the procurement process will be streamlined. If I could get a, if we could get a signal or if we can
get a signal,
our intent to the vendor quickly, we may be able to secure a stock vehicle currently on the assembly
line right now. Otherwise, we are looking at a deliver date of February 2027 for a street sweeper. It's
unbelievable. So I'm working on the details are not completely finalized on this to totally bring it
to you. I'm working on a plan to do a trade in option with the 2008 that we've got now.
I think it's still in good enough shape that we can get enough money that would help go towards the
purchase of this new sweeper. The one that we are looking at, we demoed three different ones.
One's by Elgin. The other one is called a Booker. They're on a commercial chassis, but the one we're
liking the best is a global sweeper. It kind of looks like a
Combine in the front. It's got a little cab you sit in the front of it and You've got like 180 degree
Visual of both sides. They like sitting in a commercial cab of a truck. You can see all the way around
it really well The price on that sweepers 383 thousand seventy two dollars unbelievable the 2008 that we bought
If we were to buy it today, it's upwards of $400,000. When we paid for it in 2008, it was right at 200,000
is what we gave for it in 2008. So I just wanted to bring this to you that we are working towards this.
And if I could try to give an intent to the vendor that, yeah, we are wanting to do this. I just want
to see what the consensus was with the council.
a slightly used fire truck and trade? That's a good idea. How would we pay for it? It would be solely
paid out of the stormwater utility. If you all remember back, was it Noel, last fall, we established
the equipment replacement line. I'm figuring by the time we make the first payment, I'll have the money
sufficient in that line to be able to make that payment out of that line.
And financing it, yes, is what we want to do. How does the cost of the ones on the chassis, the commercial
chassis? That's the one I was talking about. There are upwards of $400,000. OK, but the one you were
wanting. Oh, so that would still be substantially cheaper than two? Yeah. Wow. OK. In no disrespect
to the company, are we buying something that's going to be a 20-year asset? Are we buying a little less
expensive model that's going
Oh no, it's just a different design of it. I've already been in contact with Indot. Indot has several
of these. They're manufactured in California, and California use a lot of them out there. They're widely
used. The company that has this is Brown Equipment Company. We've already bought
Two leaf machines off of them, the two leaf machines we do now to pick up leaves with is bought from
them. And the wood chipper we've got has been bought from them. So we've done a lot of business with
Brown Equipment Company as well. So they're a reputable company. Council, I don't see any that we can
not give him the go ahead to at least express interest. I agree. I don't have an issue. All right, thank
you very much. Council comments, anyone?
Back to town manager, hold on. You won't let me. Well, I just thought I'd mention we do have Wednesday
night. We have a reorganization meeting at six o'clock. It'll be over at 6.50. We're on a tight schedule
Wednesday because we have a fire territory hearing. It's a final one. So I just thought people might
wanna get out and know what we're doing. So Wednesday, you could give a two for one.
Next week we have two meetings, I believe, Monday and Wednesday. For reorganization. For reorganization.
Well, we talked about that today. So on the public notice that went out, it was Tuesday and Wednesday.
Oops. But I wasn't not present at the reorganization meeting, and I did not have time today to double
check on that. We need to double check on that as soon as this meeting is over. I'll text the reorganization.
The 30th and the first is when we've approved it correct Darla exactly what you just said happen We
have time to notice the meeting. So I think we'll be fine Other council comments Let's go around for
supervisors
Seeing no further business for the council, we're adjourned.