- Call to order the Monday, April 13th, 2026 meeting of the Oldsville Town Council. Chief, pledge, arms
- high prayer. I have the Father once again become before you and thank you for the whole town we serve.
- We thank you for the employees that you give us strength. We thank you for our board members. We ask
- you to give them strength to make the decisions that are profitable for the town. We ask you to sing
- Jesus' name, amen. I pledge allegiance to the flag of the United States of America
- and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice
- for all. Roll call when you're ready. Scott Woodward. Here. Dan Swafford. William Ellis. Here.
- Trevor Sager. Here. Pamela Samples. Here. Award a community crossing matching grant bid.
- We are ready to award the contractor that was low bid for the streets that we had sent in for the Community
- Crossings Grant. I've got the list of all the contractors since it's been a while if you want to know
- that, but the low bid was for milestone contractors, and it was the total bid or the total grant was
- for $147,834.26.
- and milestone we've used before successfully. It's actually been a few years since we've had a milestone
- because it's been such a competitive bid that it's been EMB or Lentz before in the past and they were
- higher bidders. And we've used them all in the same degree of success. Yes, sir. Okay. Questions from
- council leader? I make a motion to approve the milestone bid and award them the community crossing matching grant.
- Push the second, whenever you're ready. Scott Oldham? Yes. Dan Swaffer, sorry, William Ellis? Yes. Trevor
- Sager? Yes. Pamela Samples? Yes. Motion passes. Thank you very much. Also, I might, if you would like,
- I could add that the streets that will be paved this year will be Jessica Street from Benjamin to Hayden
- Court, Meadowlands Drive,
- from Paddington Way to Daisy, Clover Drive from Meadowlands to Daisy, and Wildflower Drive from Meadowlands
- to Daisy. Good deal. Approval of minutes for the council meeting on 3-23 of 2026. So moved. Second.
- Motion is second. All those in favor say aye. Aye. Any opposed? Any abstaining? I expect Council payable
- vouchers and payable vouchers. So moved. Second.
- second. All those in favor say aye. Aye. Any opposed? Any abstaining? There are no resolutions this
- evening. There are no ordinances on first reading. There is an ordinance on second reading, which is
- Ordinance 2026-07 to amend Salary Ordinance 2025-26 to add the position of division chief to the fire
- department. Is this a first reading? Yes, actually it's a first reading. Okay. I'm sorry, it was listed.
- I guess I read it wrong, so it is the first reading. That's okay. If you want to put it through tonight,
- that's fine. If you need to wait, that's fine, too. The only thing I'm doing, if you farther down in
- the agenda, you'll see I've got three or four more things. They'll all make sense once this is done.
- I'm wanting to create or not create, add back into the salary ordinance our position of division chief.
- We've had that for several years. We just haven't utilized it the last
- five or six years, and in the fire service, titles, ranks meet an awful lot. It definitely goes along
- with the task people are assigned, and we're wanting to create a division chief of training. Okay. Questions
- from council? Just to be clear, this is all already in the salary ordinance. It's not a new position
- we're creating outside of that. It's already been budgeted for. That's correct. We're just breaking
- things apart into different
- structure. Any questions from council? Does council see fit to move this to an ordinance on second reading
- this evening or do we want to continue? If Kevin's okay waiting I think this way. It won't affect you
- know what we're doing so that's okay if you don't wait until next meeting. Okay.
- Moving on, there are no ordinances on second reading this evening. There is no old business. Under new
- business is action to create the position of division chief within the Altsville Fire Department. This
- is part two of the four parts. What we're wanting to do is make our division chief of training. The
- plan is to move Mike Corman, which is fire marshal, over to the training division.
- I'm kind of bringing all three of these together so it all makes sense. And then the solid organs would
- take care of Mike Corman's spot. It's the same pay. The solid organs matches the fire marshal pay that's
- currently in the budget, so there's no change with that. And then that would leave Mike Corman's fire
- marshal position open, and the plan is to move Shane Jarrett from deputy fire marshal to fire marshal,
- and he will
- maintain his pay level, just it's a title change. So no salary changes at all this year. And then I
- don't have any plans in the near future to fill the deputy fire marshal spot because should a large
- amount of inspections, anything like that come in, Mike Corman will be able to help backfill that. So
- it's truly just reclassifying everybody's title.
- Okay, questions from council or comments? Are we able to do this before we approve the salary ordinance?
- Probably not. Okay. We can't do the next two either until we do the top one. Well, we'd be able to do
- this one. Oh, we can do the fire truck or not, but the next two you can't. Oh, yeah, that's huge, yeah.
- I mean, if the council wants to
- Since it's administrative, I didn't see any reason not to, but it's whatever the council's pleasure
- is. I mean, it changes nothing other than the wording and allows us to move forward with restructure.
- I mean, I have no strong objection. It was just that if it wasn't needed, but we have so many other
- things contingent on that, then I'm okay with revisiting the resolution. So let's finish up this topic.
- Is there any questions about this position?
- council's pleasure we would now revisit ordinance 2026-07 which is an ordinance on first reading this
- evening that the council now intends to put forward as being approved on the first day of its reading.
- Is that correct? Yes. Okay so is there a motion to submit ordinance 2026-07 for its first reading? I
- move that ordinance number 2026
- dash zero seven be submitted for the first reading. Second. So motion is second, roll call please. Scott
- Oldham? Yes. William Ellis? Yes. Trevor Sager? Yes. Pamela Samples? Yes. Motion passes. All right, I
- move that ordinance number 2026 dash zero seven be adopted on the same day at which it is introduced. Second.
- Oldham yes William Ellis. Yes, Trevor Sager. Yes, Pamela samples. Yes motion passes I move that ordinance
- number twenty twenty six dash zero seven be adopted Second motion second you ready Scott Oldham. Yes,
- William Ellis. Yes, Trevor Sager. Yes, Pamela samples motion passes Okay, so that until that ordinance
- is now passed I
- Now we'll move back down to the action to promote Mike Corman to position of division chief for training.
- Okay. Do you have anything up further on this? No, I'm happy to answer any questions you have. It's
- truly he'll be taking his sole responsibility besides his title of safety officer will be to take care
- of all the training within the fire department. That's a pretty
- time-consuming project. Do we need to do this one first? I already did that one. Create the division
- chief? I thought we did this one. Okay, you're right. I'm sorry. We're out of order one more time. So
- now we need to do the roll call vote. I'm sorry, a motion to create the position of division chief.
- I'll make a motion to create the position of division chief within the Ellisville Fire Department. Second.
- Motion second, whenever you're ready. Scott Oldham? Yes. William Ellis? Yes. Trevor Sager? Yes. Pamela
- Samples? Yes. Motion passes. Now, is there any discussion on the promotion of the one individual? Is
- there a motion for that? I make a motion to promote Mike Pullman to the position of division chief for
- training. Second.
- Whenever you're ready. Scott Oldham. Yes. William Ellis. Yes. Trevor Sager. Yes. Pamela Samples. Yes.
- Motion passes. Now move to action to promote Shane Jarrett to position of Fire Marshal. I make a motion
- to promote Shane Jarrett to the position of Fire Marshal. I'll second. Scott Oldham. Yes. William Ellis.
- Yes. Trevor Sager. Yes. Pamela Samples. Yes. Motion passes. Thank you.
- I would like to request one thing, though, and you'll have to do it the next council meeting, bring
- us back an amendment to the salary awareness that vacates the position of deputy fire marshal so it
- no longer exists, because otherwise it's an unfunded mandate that's out there just kind of hanging.
- That's fine. Yeah. Next is the approval for repair of the aerial fire truck. This is kind of a two-part.
- The first part is should we fix this truck?
- It's an 07. It's in good shape other than the issue we're having right now. It's totally fixable. To
- order a new truck to replace this one is just a little over $2.5 million. So this is rather a small
- cost to fix it. And it's currently out of service. As far as the aerial ladder, we can still use the
- ground ladders off of things like that.
- But to send it up, get it repaired at the authorized repair facility for the truck manufacturer, it
- takes about six months because they actually have to build the latter section for it. And that cost
- is estimated at $261,209. And when it comes back, it'll be completely repaired, inspected, certified,
- ready to go back to work.
- So I guess the first question I got is, what's the pleasure of the council? Do they wanna see it fixed?
- I would think, I mean, just from, I mean, if there's nothing else wrong with it, then that's the only
- thing. I think fixing it, the delay, the six month delay, it's gonna take probably years to get another
- one if we just decide to buy a new one. Four years is what they told me.
- Okay, so I mean, not only is it the less expensive option, it's a faster option. Is there any chance,
- Kevin, that more repairs could be added on when it goes up for service or? Sure, anything's possible.
- I mean, obviously, just like taking your car into the mechanic when they tear it apart, you might find
- something else. So part of my plan is to have a little contingency fund in
- caught, if you will. So if they find something else, we can get it taken care of. Realistically, if
- this gets fixed, how much longer do you think the truck can be serviceable after the repair? Aerials
- don't really have a lifespan until they're just out cost prohibitive to fix, as long as they pass the
- annual inspections, pump test, all of that.
- Honestly, I think when you get much past 30 years, the technology just changes enough that it's probably
- not worth it at that point. And this was a 2007? Correct. Late six, but it's actually called an 07.
- Looking toward what we at least are looking at for consolidation, I don't see it to be practical for
- us to not fix this.
- the size of the count our size of the township the size of Things that may be headed our way in the
- future. I don't see where we Quite frankly have the option to not fix it because redundancy is the is
- the keystone for public safety And this would only make the third one even if we keep us a spare in
- the county, correct be the fourth I think if when it comes back online, it would be the fourth. Yeah,
- so that's not a whole lot for a county with a
- the population we have and particularly some of the bigger apartment complexes that are not righteously
- ours currently for Ellitsville, but through mutual aid and, frankly, with the proximity of the airport
- and everything else, I just don't think it's good fiscal policy not to fix this one. »» Agreed. »»
- What were your funding sources? »» Obviously I don't have that in my annual budget, so a couple options
- or really the only option I have is to
- do a loan, like a four-year loan, and that definitely maxes out my CB&E line. So anything should happen.
- There's no room for error anywhere in the line for four years. So I'm not sure if the town has any revenue
- that maybe come up with part of it, or I can stretch it out longer,
- It just doesn't seem prudent to pay for repair for six or seven years. Again, with the economic situation,
- with SBA 1 still unknown when it takes effect, I would put forth the council that I would allow him
- to go ahead and loan it, maximize our cash assets that we have in hand, and if we have the money earlier,
- we pay for it. If we don't, at least we know we have a solid plan behind it that we're not getting in
- trouble with anything else.
- Since we don't know what the true effects of SEA 1 are going to be or if it's ever going to take place
- and if so under what format let's make sure we keep as much cash reserve as we can so I would put forth
- we get a loan to fix it. I would agree. Usually I'm against doing that but I mean this is not a small
- expense and is would it be fiscally prudent for us to get a longer term but just pay it early?
- That way, if something happens, you have some wiggle room in that CB&U line. Sure, absolutely. It'll
- probably change the interest rate a little bit. I don't know. They're giving us a decent interest rate
- to begin with, so it might bump up the interest a little bit. I don't think I care about a half point
- or so if we can stretch it out longer just to be on the safe side, but if we're talking some outrageous
- 3% or 4%, which I don't know.
- I seriously doubt that. And like I said, for the most part, we've paid all of them off early anyway,
- so. Right. And that would still be the goal. I just, I don't like locking us into having no other options.
- No, I agree. Yeah, I'm good with that. I can call tomorrow and see what I had in a year or two. Okay.
- Now, is the truck actually going to have to go away for the period of time, or are they going to manufacture
- it and then we take it up and place it?
- Correct, they're gonna manufacture the ladder and as soon as it's completed then they'll call us and
- they said it takes three to four weeks once it's built for them to jump on and take care of it. Okay,
- but you still have the apparatus for six months in the end and maintenance and everything else? Correct.
- Yeah, okay. So it can be used for other things just not the ladder portion? That's correct. Okay. Anything
- further on that? Do we need a vote since he's not bringing hard copy paperwork back on the loan yet?
- you can wait till the next meeting when you have the loan paperwork from people? Is that right? Yes,
- your approval for the repair lets me call them and get our name in the hat to start that process, and
- then I can bring you the amortization schedule and get all the paperwork to DARLA for the actual loan
- paperwork next council meeting. That works. Okay. I think the fire department's done. Thank you. Since
- they have 95% of the meeting, we'll move on.
- Next is action to approve conditional hire of a full-time police officer. Yeah, tonight I'm asking for
- approval to make a conditional hire. We have an individual that's got some background in law enforcement.
- We can't get him in to the testing until April 25th, but we'd like to have permission to go ahead and
- do that. OK, so what has he passed for you so far? What has he what? What has he passed?
- The physical test so far he's already he's already a certified Okay, but is he passed any physical tests
- for you? We haven't given physical test. Okay Tier one All right council we have questions This would
- just be part I mean
- hiring him is replacing new one? No, we're not hiring a new one. It's a replacement. Okay, that's what
- I thought. And we're down two now because of sickness. Other questions? No. Okay. And this person's
- already in, Perf? Has been, yes. Has been how long ago? I don't know.
- The perf test that he's going off to, you said that was April 25th? And I'm unfamiliar for the perf
- end on that. Is it a physical? Psychological, I think. Psych exam, okay. All right, I'll make the motion
- that we extend a conditional
- Offer of employment to this officer pending successful completion of all required tests and acceptance
- into the 77 per fund Thank you Motion the second Scott Oldham. Yes, William Ellis. Yes, Trevor Sager.
- Yes, Kamala samples Okay Privilege of the floor anyone having business for the council not part of our
- normal agenda this evening
- Now we're going to supervise your comments, meeting with the town manager. Well, I just mentioned that
- the reorganization committee has done their job. We have a final draft and the township board, the Richmond
- township board and the town of Ellensville town board will have to review the final draft and decide
- whether they want to move forward. Would you expect to bring that to council?
- met with Mr. Cook after the last meeting, and I told him that I would put together a tentative schedule
- by end of this week and circulate it. So it's... So it's your turn? Yes. Yes. And do we have a draft
- of the plan for publication yet? Just for public? What the board approved, you can go ahead and put
- online. Okay. Because I know we made some changes to that, but... I've already fixed it, and I sent
- that to Baker-Tilley. Oh, you're awesome. Okay. All right.
- So I'll do a tentative schedule with regard to the meetings and circulate it. We'll get it sent out
- in the media, put it online, put it on our website as soon as possible. And everybody ought to be interested
- in it and they should come to the meetings and be here for the hearings? Two meetings at which the resolution
- to approve the plan is read out loud and then there's a final public hearing.
- Okay, will the township board and the town board meet together again like it was? They don't have to,
- but I would recommend them meeting jointly, if at all possible. Okay, so everybody ought to get involved
- in that. Or hold their peace. Anything else? That's all. No, thank you, but thank you for approving
- that form, I appreciate it.
- I just wanted to make the board aware that we have completed the upgrade for our accounting software
- from the dot net to the cloud. The reason for that was because the dot net was going to be sunsetting.
- We weren't sure the exact time and we didn't want to be left scrambling. The good thing about this cloud is it
- makes it easier for the residents to go online and pay their utility bills where they can see the history
- of usage and stuff, so it gives more options too for e-check and things like that. And then we're waiting
- on the hardware equipment to come, but the police department, instead of sending residents over to my
- office to take VIN payments for credit cards, they'll be able to do that at the police department. So
- it should be good for the residents all around as well. Okay, anything else? Yes, sir.
- just that with echoing Mike's comments about reorganization, I thought we had a great set of meetings,
- great consensus. The final plan passed unanimously. And that was between town officials and, or,
- you know, township representatives and town representatives. So I look forward to getting the draft
- plan out. And if those on the council haven't read the whole thing, so I'm sure that we can get that to them
- also. So forward to it. Yes. Seeing no further business, council stands adjourned.