Call to order the Monday, April 13th, 2026 meeting of the Oldsville Town Council. Chief, pledge, arms
high prayer. I have the Father once again become before you and thank you for the whole town we serve.
We thank you for the employees that you give us strength. We thank you for our board members. We ask
you to give them strength to make the decisions that are profitable for the town. We ask you to sing
Jesus' name, amen. I pledge allegiance to the flag of the United States of America
and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice
for all. Roll call when you're ready. Scott Woodward. Here. Dan Swafford. William Ellis. Here.
Trevor Sager. Here. Pamela Samples. Here. Award a community crossing matching grant bid.
We are ready to award the contractor that was low bid for the streets that we had sent in for the Community
Crossings Grant. I've got the list of all the contractors since it's been a while if you want to know
that, but the low bid was for milestone contractors, and it was the total bid or the total grant was
for $147,834.26.
and milestone we've used before successfully. It's actually been a few years since we've had a milestone
because it's been such a competitive bid that it's been EMB or Lentz before in the past and they were
higher bidders. And we've used them all in the same degree of success. Yes, sir. Okay. Questions from
council leader? I make a motion to approve the milestone bid and award them the community crossing matching grant.
Push the second, whenever you're ready. Scott Oldham? Yes. Dan Swaffer, sorry, William Ellis? Yes. Trevor
Sager? Yes. Pamela Samples? Yes. Motion passes. Thank you very much. Also, I might, if you would like,
I could add that the streets that will be paved this year will be Jessica Street from Benjamin to Hayden
Court, Meadowlands Drive,
from Paddington Way to Daisy, Clover Drive from Meadowlands to Daisy, and Wildflower Drive from Meadowlands
to Daisy. Good deal. Approval of minutes for the council meeting on 3-23 of 2026. So moved. Second.
Motion is second. All those in favor say aye. Aye. Any opposed? Any abstaining? I expect Council payable
vouchers and payable vouchers. So moved. Second.
second. All those in favor say aye. Aye. Any opposed? Any abstaining? There are no resolutions this
evening. There are no ordinances on first reading. There is an ordinance on second reading, which is
Ordinance 2026-07 to amend Salary Ordinance 2025-26 to add the position of division chief to the fire
department. Is this a first reading? Yes, actually it's a first reading. Okay. I'm sorry, it was listed.
I guess I read it wrong, so it is the first reading. That's okay. If you want to put it through tonight,
that's fine. If you need to wait, that's fine, too. The only thing I'm doing, if you farther down in
the agenda, you'll see I've got three or four more things. They'll all make sense once this is done.
I'm wanting to create or not create, add back into the salary ordinance our position of division chief.
We've had that for several years. We just haven't utilized it the last
five or six years, and in the fire service, titles, ranks meet an awful lot. It definitely goes along
with the task people are assigned, and we're wanting to create a division chief of training. Okay. Questions
from council? Just to be clear, this is all already in the salary ordinance. It's not a new position
we're creating outside of that. It's already been budgeted for. That's correct. We're just breaking
things apart into different
structure. Any questions from council? Does council see fit to move this to an ordinance on second reading
this evening or do we want to continue? If Kevin's okay waiting I think this way. It won't affect you
know what we're doing so that's okay if you don't wait until next meeting. Okay.
Moving on, there are no ordinances on second reading this evening. There is no old business. Under new
business is action to create the position of division chief within the Altsville Fire Department. This
is part two of the four parts. What we're wanting to do is make our division chief of training. The
plan is to move Mike Corman, which is fire marshal, over to the training division.
I'm kind of bringing all three of these together so it all makes sense. And then the solid organs would
take care of Mike Corman's spot. It's the same pay. The solid organs matches the fire marshal pay that's
currently in the budget, so there's no change with that. And then that would leave Mike Corman's fire
marshal position open, and the plan is to move Shane Jarrett from deputy fire marshal to fire marshal,
and he will
maintain his pay level, just it's a title change. So no salary changes at all this year. And then I
don't have any plans in the near future to fill the deputy fire marshal spot because should a large
amount of inspections, anything like that come in, Mike Corman will be able to help backfill that. So
it's truly just reclassifying everybody's title.
Okay, questions from council or comments? Are we able to do this before we approve the salary ordinance?
Probably not. Okay. We can't do the next two either until we do the top one. Well, we'd be able to do
this one. Oh, we can do the fire truck or not, but the next two you can't. Oh, yeah, that's huge, yeah.
I mean, if the council wants to
Since it's administrative, I didn't see any reason not to, but it's whatever the council's pleasure
is. I mean, it changes nothing other than the wording and allows us to move forward with restructure.
I mean, I have no strong objection. It was just that if it wasn't needed, but we have so many other
things contingent on that, then I'm okay with revisiting the resolution. So let's finish up this topic.
Is there any questions about this position?
council's pleasure we would now revisit ordinance 2026-07 which is an ordinance on first reading this
evening that the council now intends to put forward as being approved on the first day of its reading.
Is that correct? Yes. Okay so is there a motion to submit ordinance 2026-07 for its first reading? I
move that ordinance number 2026
dash zero seven be submitted for the first reading. Second. So motion is second, roll call please. Scott
Oldham? Yes. William Ellis? Yes. Trevor Sager? Yes. Pamela Samples? Yes. Motion passes. All right, I
move that ordinance number 2026 dash zero seven be adopted on the same day at which it is introduced. Second.
Oldham yes William Ellis. Yes, Trevor Sager. Yes, Pamela samples. Yes motion passes I move that ordinance
number twenty twenty six dash zero seven be adopted Second motion second you ready Scott Oldham. Yes,
William Ellis. Yes, Trevor Sager. Yes, Pamela samples motion passes Okay, so that until that ordinance
is now passed I
Now we'll move back down to the action to promote Mike Corman to position of division chief for training.
Okay. Do you have anything up further on this? No, I'm happy to answer any questions you have. It's
truly he'll be taking his sole responsibility besides his title of safety officer will be to take care
of all the training within the fire department. That's a pretty
time-consuming project. Do we need to do this one first? I already did that one. Create the division
chief? I thought we did this one. Okay, you're right. I'm sorry. We're out of order one more time. So
now we need to do the roll call vote. I'm sorry, a motion to create the position of division chief.
I'll make a motion to create the position of division chief within the Ellisville Fire Department. Second.
Motion second, whenever you're ready. Scott Oldham? Yes. William Ellis? Yes. Trevor Sager? Yes. Pamela
Samples? Yes. Motion passes. Now, is there any discussion on the promotion of the one individual? Is
there a motion for that? I make a motion to promote Mike Pullman to the position of division chief for
training. Second.
Whenever you're ready. Scott Oldham. Yes. William Ellis. Yes. Trevor Sager. Yes. Pamela Samples. Yes.
Motion passes. Now move to action to promote Shane Jarrett to position of Fire Marshal. I make a motion
to promote Shane Jarrett to the position of Fire Marshal. I'll second. Scott Oldham. Yes. William Ellis.
Yes. Trevor Sager. Yes. Pamela Samples. Yes. Motion passes. Thank you.
I would like to request one thing, though, and you'll have to do it the next council meeting, bring
us back an amendment to the salary awareness that vacates the position of deputy fire marshal so it
no longer exists, because otherwise it's an unfunded mandate that's out there just kind of hanging.
That's fine. Yeah. Next is the approval for repair of the aerial fire truck. This is kind of a two-part.
The first part is should we fix this truck?
It's an 07. It's in good shape other than the issue we're having right now. It's totally fixable. To
order a new truck to replace this one is just a little over $2.5 million. So this is rather a small
cost to fix it. And it's currently out of service. As far as the aerial ladder, we can still use the
ground ladders off of things like that.
But to send it up, get it repaired at the authorized repair facility for the truck manufacturer, it
takes about six months because they actually have to build the latter section for it. And that cost
is estimated at $261,209. And when it comes back, it'll be completely repaired, inspected, certified,
ready to go back to work.
So I guess the first question I got is, what's the pleasure of the council? Do they wanna see it fixed?
I would think, I mean, just from, I mean, if there's nothing else wrong with it, then that's the only
thing. I think fixing it, the delay, the six month delay, it's gonna take probably years to get another
one if we just decide to buy a new one. Four years is what they told me.
Okay, so I mean, not only is it the less expensive option, it's a faster option. Is there any chance,
Kevin, that more repairs could be added on when it goes up for service or? Sure, anything's possible.
I mean, obviously, just like taking your car into the mechanic when they tear it apart, you might find
something else. So part of my plan is to have a little contingency fund in
caught, if you will. So if they find something else, we can get it taken care of. Realistically, if
this gets fixed, how much longer do you think the truck can be serviceable after the repair? Aerials
don't really have a lifespan until they're just out cost prohibitive to fix, as long as they pass the
annual inspections, pump test, all of that.
Honestly, I think when you get much past 30 years, the technology just changes enough that it's probably
not worth it at that point. And this was a 2007? Correct. Late six, but it's actually called an 07.
Looking toward what we at least are looking at for consolidation, I don't see it to be practical for
us to not fix this.
the size of the count our size of the township the size of Things that may be headed our way in the
future. I don't see where we Quite frankly have the option to not fix it because redundancy is the is
the keystone for public safety And this would only make the third one even if we keep us a spare in
the county, correct be the fourth I think if when it comes back online, it would be the fourth. Yeah,
so that's not a whole lot for a county with a
the population we have and particularly some of the bigger apartment complexes that are not righteously
ours currently for Ellitsville, but through mutual aid and, frankly, with the proximity of the airport
and everything else, I just don't think it's good fiscal policy not to fix this one. »» Agreed. »»
What were your funding sources? »» Obviously I don't have that in my annual budget, so a couple options
or really the only option I have is to
do a loan, like a four-year loan, and that definitely maxes out my CB&E line. So anything should happen.
There's no room for error anywhere in the line for four years. So I'm not sure if the town has any revenue
that maybe come up with part of it, or I can stretch it out longer,
It just doesn't seem prudent to pay for repair for six or seven years. Again, with the economic situation,
with SBA 1 still unknown when it takes effect, I would put forth the council that I would allow him
to go ahead and loan it, maximize our cash assets that we have in hand, and if we have the money earlier,
we pay for it. If we don't, at least we know we have a solid plan behind it that we're not getting in
trouble with anything else.
Since we don't know what the true effects of SEA 1 are going to be or if it's ever going to take place
and if so under what format let's make sure we keep as much cash reserve as we can so I would put forth
we get a loan to fix it. I would agree. Usually I'm against doing that but I mean this is not a small
expense and is would it be fiscally prudent for us to get a longer term but just pay it early?
That way, if something happens, you have some wiggle room in that CB&U line. Sure, absolutely. It'll
probably change the interest rate a little bit. I don't know. They're giving us a decent interest rate
to begin with, so it might bump up the interest a little bit. I don't think I care about a half point
or so if we can stretch it out longer just to be on the safe side, but if we're talking some outrageous
3% or 4%, which I don't know.
I seriously doubt that. And like I said, for the most part, we've paid all of them off early anyway,
so. Right. And that would still be the goal. I just, I don't like locking us into having no other options.
No, I agree. Yeah, I'm good with that. I can call tomorrow and see what I had in a year or two. Okay.
Now, is the truck actually going to have to go away for the period of time, or are they going to manufacture
it and then we take it up and place it?
Correct, they're gonna manufacture the ladder and as soon as it's completed then they'll call us and
they said it takes three to four weeks once it's built for them to jump on and take care of it. Okay,
but you still have the apparatus for six months in the end and maintenance and everything else? Correct.
Yeah, okay. So it can be used for other things just not the ladder portion? That's correct. Okay. Anything
further on that? Do we need a vote since he's not bringing hard copy paperwork back on the loan yet?
you can wait till the next meeting when you have the loan paperwork from people? Is that right? Yes,
your approval for the repair lets me call them and get our name in the hat to start that process, and
then I can bring you the amortization schedule and get all the paperwork to DARLA for the actual loan
paperwork next council meeting. That works. Okay. I think the fire department's done. Thank you. Since
they have 95% of the meeting, we'll move on.
Next is action to approve conditional hire of a full-time police officer. Yeah, tonight I'm asking for
approval to make a conditional hire. We have an individual that's got some background in law enforcement.
We can't get him in to the testing until April 25th, but we'd like to have permission to go ahead and
do that. OK, so what has he passed for you so far? What has he what? What has he passed?
The physical test so far he's already he's already a certified Okay, but is he passed any physical tests
for you? We haven't given physical test. Okay Tier one All right council we have questions This would
just be part I mean
hiring him is replacing new one? No, we're not hiring a new one. It's a replacement. Okay, that's what
I thought. And we're down two now because of sickness. Other questions? No. Okay. And this person's
already in, Perf? Has been, yes. Has been how long ago? I don't know.
The perf test that he's going off to, you said that was April 25th? And I'm unfamiliar for the perf
end on that. Is it a physical? Psychological, I think. Psych exam, okay. All right, I'll make the motion
that we extend a conditional
Offer of employment to this officer pending successful completion of all required tests and acceptance
into the 77 per fund Thank you Motion the second Scott Oldham. Yes, William Ellis. Yes, Trevor Sager.
Yes, Kamala samples Okay Privilege of the floor anyone having business for the council not part of our
normal agenda this evening
Now we're going to supervise your comments, meeting with the town manager. Well, I just mentioned that
the reorganization committee has done their job. We have a final draft and the township board, the Richmond
township board and the town of Ellensville town board will have to review the final draft and decide
whether they want to move forward. Would you expect to bring that to council?
met with Mr. Cook after the last meeting, and I told him that I would put together a tentative schedule
by end of this week and circulate it. So it's... So it's your turn? Yes. Yes. And do we have a draft
of the plan for publication yet? Just for public? What the board approved, you can go ahead and put
online. Okay. Because I know we made some changes to that, but... I've already fixed it, and I sent
that to Baker-Tilley. Oh, you're awesome. Okay. All right.
So I'll do a tentative schedule with regard to the meetings and circulate it. We'll get it sent out
in the media, put it online, put it on our website as soon as possible. And everybody ought to be interested
in it and they should come to the meetings and be here for the hearings? Two meetings at which the resolution
to approve the plan is read out loud and then there's a final public hearing.
Okay, will the township board and the town board meet together again like it was? They don't have to,
but I would recommend them meeting jointly, if at all possible. Okay, so everybody ought to get involved
in that. Or hold their peace. Anything else? That's all. No, thank you, but thank you for approving
that form, I appreciate it.
I just wanted to make the board aware that we have completed the upgrade for our accounting software
from the dot net to the cloud. The reason for that was because the dot net was going to be sunsetting.
We weren't sure the exact time and we didn't want to be left scrambling. The good thing about this cloud is it
makes it easier for the residents to go online and pay their utility bills where they can see the history
of usage and stuff, so it gives more options too for e-check and things like that. And then we're waiting
on the hardware equipment to come, but the police department, instead of sending residents over to my
office to take VIN payments for credit cards, they'll be able to do that at the police department. So
it should be good for the residents all around as well. Okay, anything else? Yes, sir.
just that with echoing Mike's comments about reorganization, I thought we had a great set of meetings,
great consensus. The final plan passed unanimously. And that was between town officials and, or,
you know, township representatives and town representatives. So I look forward to getting the draft
plan out. And if those on the council haven't read the whole thing, so I'm sure that we can get that to them
also. So forward to it. Yes. Seeing no further business, council stands adjourned.