Let me call the March 26 2025 meeting of the Monroe County Capital Improvement Board to order.
 So let's begin by taking attendance.
 All right. John Weichart? Present.
 Doug Bruce? Present.
 Jeff McKim? Present.
 Jay Baer? Present.
 Present. I saw his lips move.
 Jim Silverstein? Here.
 Present. I'm not hearing any of those, so we'll go from there. Adam Tease? Present.
 And Joyce Polling? All right. Thank you, everybody.
 I think so. Thank you. Let me mention, I guess, as a way of housekeeping, you've got these
 microphones in front of you.
 When you're speaking or want to be recognized to speak, you need to hit the button so your mic is
 read.
 The reason is that if we're not talking into the microphones, we're not being captured for posterity
 in terms of the recordings.
 So perhaps you don't have anything interesting to say and you prefer not to be captured anyway, but
 otherwise you got to hit the red button.
 And they can't all be on at the same time, because if they're all on at the same time, which should
 be easy, then they don't work.
 So if you want to be recognized or have something to say, please remember to hit the red button or
 I'll say, "Joyce, did you hit the red button?"
 So, having said all of that, item number two is approval of consent agenda, which includes the
 minutes of the board meeting of February 19th, the claims, and a financial report.
 Is there a motion to approve the consent agenda?
 Second.
 So we've had a motion and a second. Is there any discussion or questions? Seeing none, Mr. Whitlach,
 would you please take the role?
 Sure. John Whitehart?
 Yes.
 Doug Bruce?
 Yes.
 Jeff McKim?
 Yes.
 Jay Baer?
 Yes.
 Jim Silberstein?
 Yes.
 Those were two affirmatives, I can tell you. Adam Tease?
 Yes.
 And Joyce Polling?
 Okay. Thank you. I'm not sure why we're not hearing our two virtual members, so just wave your hand,
 and then we'll recognize that that's an approval. Thank you.
 Item number three, Treasurer's Report. Mr. McKim, anything for a Treasurer's Report?
 Nothing to report.
 Item number four, City Council Action on Bonding Authority. I just simply wanted to note, I know
 that you all are aware that March 5th, the City Council, by a unanimous vote of those present,
 moved our project forward to bonding. I believe the resolution actually created the building
 corporation, which then is allowed to move the bonding forward. But I do want to note how
 appreciative I certainly am.
 Of the City Council's action on this, but how appreciative I also am of the fact that we have four
 elected bodies who have all come together to move this project along to this point where we're now
 moving to bonding.
 And at that City Council meeting, and I want to recognize Sydney Zulek is here, one of our City
 Council members, that at that meeting, Mayor Thompson, Jennifer Crossley, President of the County
 Council, Julie Thomas, President of the County Commissioners, all spoke in support of this project.
 So again, all four of our elected bodies that created an interlocal agreement that have made all
 this possible were supportive of it, as well as all the members of the public.
 Members representing the Chamber, the Bloomington Economic Development Corporation, the public in
 general, who all spoke so supportively of the project.
 So I just wanted to make that public note as part of our meeting.
 Item number five is a resolution from Bond Council regarding real estate transfer, Mr. Whitlatch.
 Yes, I can report, and this is a big event and a big step forward in the process.
 This has to do with the real estate transfers. I have here before me the deeds that have been
 signed by the county commissioners for the real estate related to the building where we are, which
 is the original convention center and related property that's owned by the county for that.
 And I have a separate deed for all of the real estate that is located east of College Avenue.
 That has been signed by Julie Thomas on behalf of the county commissioners. I will be handling it
 over to Jeff Cockrell, who I think I just saw in the back of the room, and he will be recording
 those documents today or tomorrow.
 The next step in that process, now that we have the real estate coming to us, is that it will be
 transferred to the city of Bloomington, who will then transfer it or use it for purposes of
 securing the bond proceeds and financing for the real estate.
 So that will be our next step, and the resolution that I'm asking to be approved today, which I've
 provided to each of you, basically is that resolution approving that the property that's been deeded
 to us for the two areas that I discussed,
 the current convention center and the real estate east, where the new construction will occur, will
 be transferred by us to the city, and the city will then get it to the building corporation, I
 believe, is the process that will happen from that point forward.
 The resolution approves that further transfer and approves that John and others are authorized to
 sign in the resolution and proceed with that process.
 So that's where we are now. There is additional real estate that may come to us or will come to us
 from the county in the future, and that is the real estate west of the Beeline Trail, which is not
 part of at least the current project.
 And we will also be, the city has also committed property to us, which is the parking lot to the
 south of our current building. So those will be additional in the future, but what is needed for
 the bond project is the property that I'm talking about right now.
 So that's the process. I guess I would ask if there's any questions from anybody on the CIB.
 Why don't we see if there's a motion to approve the resolution, and then we can open it up for
 discussion or questions. So do we have a motion to approve the resolution?
 Is there a second?
 Second.
 So it's been moved and seconded, so now we are open for questions, comments, or discussion from any
 member of the board. Okay, seeing and hearing none, Mr. Whitlatch, do you want to take the roll?
 Yes.
 John Weickart?
 Yes.
 Doug Bruce?
 Yes.
 Jeff McKim?
 Yes.
 Jay Baer?
 Yes.
 That's a yes-o, I heard him. Jim Silberstein?
 Yes.
 Oh, heard it, great, we're in business. Adam Tease?
 Yes.
 And Joyce Polling?
 All right, thank you, everyone, and while I have the floor here, I know that Tenley Drescher-Rhodes,
 who is bond counsel, is on the call, and I would just, if she has anything to add or anything else
 that she feels we need to do in regard to this resolution or this process,
 I want to make sure, since we aren't going to meet again for a month, that we give Tenley a chance
 to make sure we've got everything she needs.
 I thank you very much for your vote today. Nothing at this time reserved the right to potentially
 come back to you all, but just thank you for your vote today.
 Thank you, Tenley, I appreciate it.
 All right, that's all I have, John.
 Item number six, design update, including the lead owner project requirements and basis of design
 documents, and that's Schmidt.
 And there are two microphones there at the end of the table if you would please use those.
 Thanks, everybody. Is that working?
 Excellent.
 All right. We've got a couple things for you today that are really important.
 One is the site plan development, which is the related directly to needing your approval for bid
 package one to be released.
 That's going to be an action item and also the OPR, which is related to lead.
 So we're going to spend more time on lead today than we have in the past.
 What we're doing, what credit specifically we're going to be asking for.
 Not going to spend much time here. Our project goals have not changed.
 They remain the same today as they were when we started two years ago working on this project.
 Our public input, our through lines of feedback have remained the same as well, and we believe are
 integrated within the current design.
 Schedule two has remained fundamentally the same.
 We are on schedule for our GMP number one here at the end of March with two more GMPs coming up.
 One in the middle of April, one towards the end of June with construction starting June of this
 year.
 Pretty exciting with expansion construction still scheduled to be complete February 2027.
 All right. So in detail, one of the things I did want to touch on was the BZA and plan approvals.
 We have received everything that we have asked for with a lot of great work on the owner's side and
 with the design team.
 Most of those were related to site and site approvals.
 So let me just turn it over to talk about permitting and what's next and what we've done so far.
 Thank you, sir.
 We put together a rough schedule of what we anticipate having to run through with the city and CBU
 on review starting tomorrow.
 Hopefully, we'll submit our permit applications to both CBU and the city of Bloomington Planning
 Department,
 and they'll disperse it throughout City Hall for review comments.
 Typically, the review comments come back within two to three weeks, and then we try to reply within
 a week after that.
 So I've charted three rounds of review lately for us.
 The rounds have been three to four. I'm hoping that three will do it.
 We're going to plan to meet with each group individually and run through our plan so we have
 an understanding between us and their reviewers so that we don't have people guessing and to try to
 keep it conformed and in line.
 So hopefully within three reviews, we should have approvals by June 13th.
 And then with SWP, which is Stormwater Pollution Prevention Plan, that's CBU reviews and then it
 has to go up to IDEM.
 But it just goes up to their portal and within a week, several days or a week, we'll get approval
 back on that and we can break ground.
 So that takes us through that June 18th release of the construction Stormwater General Permit
 Notice of Sufficiency.
 And while we're doing that, hopefully Weddle Brothers is on site and staged to start construction
 mid-June or as soon as we get that release.
 An update on plans. Here's our landscape. Well, the highlight of this sheet is the landscape plans.
 All we have are street trees. We've lost a couple trees up here due to utilities and there's just
 absolutely no room.
 We've got four utilities that are in there and we cannot fit the trees in.
 And with our BZA approval, there is some flexibility with the planning department to allow us to
 work with trees and limitations.
 And here's the north part, zoom in, of the north part of the site. We've got our motor coach pull-off.
 And we've worked with Neil Coppers and City Engineering to come up with what we believe will be
 acceptable.
 And it includes re-channelizing the east and westbound lanes of 3rd Street to condense them down to
 allow this to project out and provide room for a nine-foot lane for a bus pull-off.
 So those are the improvements on the north. Now we do have the plan refined with the doors set back
 a little bit.
 And then, yeah, we were working with these entrances and pulling these doors back to have that
 projection to satisfy city planning's architectural review.
 And then on the south end of the lot, we still have the street trees, but this is back of house. So
 there's some new elements that we've tried to identify and design around.
 We've got a trash compactor, and then we have a recycling bin or recycling container.
 And then now we've worked in a walkway on the back here that allows trash to come through the
 building and be put into the compactor and recyclables into that bin, and then it loops around so
 they have clear walking room around that part of the working area.
 We still have our ramp that provides access for up to, well, David always wants to get a fire truck
 in there. So that's what it's set up to do.
 And then of course, loading dock for loading dock for two semi trailers to pull in and what other
 thing. Oh, and then we've, we, to satisfy city planning screening requirements, we have to provide
 an enclosure for the dumpster and compactor.
 And so this, this is the new screening that we've introduced and that's above and beyond the screen
 wall here. Is there potential for sight lines to see these elements here and as well as from Walnut
 Street across and even Smith Avenue looking north.
 So we're, we're working on that element to satisfy city plannings requirements.
 What's the next slide. Oh, here, utility relocation. So we've worked continuously with Duke Energy,
 Comcast, Smithville, Centerpoint Energy, and AT&T.
 AT&T and Centerpoint are able to relocate their facilities off of the campus area or our site and
 can do it without having to relocate around the building.
 Now we have Duke in this corridor that's in red. We have Duke Energy and Comcast and Smithville and
 they're, you know, they just have to run from the alley. We abandoned their path within the
 footprint of the building.
 So they need to get around and reconnect on the north side of 3rd Street. So that's the routing.
 And we've got everybody getting their applications in. We're still hounding Duke Energy for both an
 estimate and the submission of their application for working the right of way with the city.
 We'll have another meeting with them tomorrow. Every Thursday we meet to try to get all the groups
 together.
 Oh, was there something else? Let me share something else. Go back one. And just of interest, we
 have an underground detention base in here that we have to detain our runoffs so we don't increase.
 Well, there's a set release rate, but basically we're not going to increase the runoff from the
 site.
 There's a filtering unit here for stormwater, and then up in this upper corner, up here that little
 pink box, that's to filter the runoff from the skywalk.
 So we're doing every effort to comply with CBU stormwater requirements.
 And so that little pink unit's going to be a bioscape stormwater treatment device that has some
 plants in it, and it'll be combined with landscaping improvements in the plaza area.
 And then the one in our loading dock area is a canister filtration. They don't allow mechanical
 treatment devices anymore. We've got to actually filter it.
 So those are the stormwater improvements we're doing to bring this into compliance. And that's just
 a blow up of the north end showing the relocation of utilities.
 Just a blow up of the south.
 And then the green roof, which is a requirement for the green infrastructure part of stormwater
 quality. And it'll run along the lower bay around that wraps around the high bay of the Convention
 Center.
 And that will treat, I think we had about 60% of the required green infrastructure treatment. And
 we have no way to do with the balance because we're keeping the high bay free for the potential of
 solar.
 We've got to be a solar ready building. And then the green roof has trays for plantings and there's
 a little bit of stormwater retainage here.
 But they capture it, treat it, and then it's collected and comes down the roof drains into the
 building and out into our loading dock and detention area.
 And then this is a nice perspective of the, it just doesn't have the ramp in here, but it has the
 screening of the compactor and recycling container in an effort to screen it from views from Walnut
 College and Smith Avenue.
 And then we also have to screen all the rooftop units too. So anything that a person can see
 walking by in the public right-of-way has to be, anything that's mechanical or garbage related has
 to be screened to satisfy the city's UDO requirements.
 I think we'll turn it back over to...
 I'm not capable of apparently doing slides in the microphone. So we've been refining all of those
 details. It's a lot of little pieces and parts that all have to go together in what is a pretty
 small site.
 Like I said, we've been successful at getting everything that we've submitted for so far for
 regulatory agencies. We believe we're positioned well to move forward with our next round of submittals.
 The team's done a great job of keeping everybody engaged throughout the process. Meanwhile, we've
 been doing the exact same thing with the building itself, going through all the refinement of the
 details as we look towards finishing construction documents in June.
 And so things of note here that the team's been working pretty hard on are exactly what that entry
 is going to look like, how to get those doors of space to wall to swing out again so they don't go
 into the right-of-way, exactly how each canopy is going to frame up on each corner, working pretty
 hard on that, exactly how the glass railing and the curtain wall and the second floor of the deck
 come together to make a nice, clean, modern convention center.
 Modern convention center that still fits its space and place.
 So working on details like that, we've also been working on details on the inside. And one of the
 most important things that we've been working on in the last few weeks is how Talisha's staff are
 going to operate at this facility, so working pretty closely with her and her team on what that
 office space is going to look like, what the front concierge is going to look like, and how those
 things all come together.
 So you'll notice at each corner, right inside of our primary entries, we're showing concierge desks
 there that are permanently located there, working carefully to make sure that they are well
 positioned to greet any of our guests, any of our conventioneers, and then working with the offices.
 That's what you see here in this light blue. How do the events office works? Where do private
 offices go? How do we make sure that the people using the facility day to day have the things that
 they need?
 And as we work through exactly how they're going to work, where all the furniture goes, how they
 all fit together, where the entrances and exits go, making sure that things like the desk fit into
 the context of the space so that they look like they belong there as a part of the design.
 And so you can see how those things have developed, and I think we're probably 98% there with how
 those details work.
 Another detail we've been working pretty carefully with is this big grand stair. We don't want
 people to bump their head as they as they walk through the stair. So trying to develop a small
 seating area that can catch the column, protect underneath the stair, and be a usable feature for
 the convention center itself.
 So working through details like that to make sure that it does what it's supposed to do.
 Doing the exact same thing with all the back of house, working through storage, working through the
 kitchen and the dish rooms, and how everything goes with the recycling and with the dumpsters.
 The next one.
 Working through every detail of every piece of equipment. And again, I think we're probably 98%
 there with those details, making sure that we know how we're going to use the space exactly so that
 it works best for staff.
 Second floor plan really hasn't changed at all. The big change remember from last time was making
 our roof deck larger, which did require a second egress stair, those have been fully accommodated
 at this point.
 Second floor is very much like you've seen it.
 And then we've been spending a lot of time on the details of lead. And so that is one of the approvals
 we're going to ask you today. So I'm going to turn it over to Eddie to talk about exactly where we
 think we're going to get credits, or at least attempt to get them.
 Thank you. Yeah, Sarah got all the exciting pretty stuff. I have the boring spreadsheets and text.
 So yeah, so it's part of just a little background information as part of the lead process to get a
 lead certified building.
 There's two steps. The first is you apply to the USGBC in your design phase with here all the
 credits we're going to attempt to get.
 Some of them are design-based strictly, you know, material selection or daylight and views, energy
 goals, that sort of thing. Some of them are construction-based, like amount of recycled materials
 off-site, how the landfill diversion works and things like that.
 And so there's a construction submittal that happens too. We'll be working very closely with Weddle
 and their team during that whole process because they'll have to provide monthly reports on all
 those pieces of information.
 All to say, we have to set those goals now for all those things. And so the way that happens is
 through what's called the owner project requirements and basic design or OPR and BOD.
 So that's one of the things that we need to have you guys approve as part of this process so that
 we can work on our design submission that say this is how we're going to meet those goals.
 And so the OPR is a written document that just lists through the different credits and how we're
 planning to meet them, which credits are important to the project.
 And it is what Reliance, who is our commissioning agent, will use to judge against our remaining
 some of those things, especially when it comes to some of the systems and how they operate.
 They are going to be doing reviews of our documents. And again, they'll be using the OPR and the
 credits that we are applying for as their guideline.
 And they will also be reviewing submittals and the construction side of things as well, and working
 with the construction team as things are installed to make sure that they function properly.
 And all that is a part of a credit on enhanced commissioning that you are getting or attempting to
 get as we're going towards lead silver.
 So the way this is broken out is there are goals around each category of the lead process. I'm not
 going to read all these. They are providing your packet.
 But generally, it's the major general goals are to get lead silver. We know that's our goal of 50
 points. We want to showcase strategic state or strategies and provide a great building for the
 environment, both ecologically and the community, which is what lead focuses on.
 We have goals around the site and community, and that has to do with the connectedness of being in
 urban space. It's about having the power, the effects, the microclimate in terms of heat island
 effect and things like that.
 We have water goals around minimizing water use, and that's through our plumbing fixtures. It's
 through the green roof is a part of that, and the irrigation we do on site, how the water is metered
 when it comes to the site.
 A lot of the goals are around health and wellness of the people in the building and around the
 building with air quality, and that's one of the ones that is impacted by finishes and choosing
 finishes that don't emit harmful chemicals.
 And the HVAC systems that provide the cleanest air possible, lighting in terms of how the lighting
 is controlled, the amount of lighting, the type of lighting, and then comfort in how the systems
 are, and that's thermal comfort, how the systems are controlling the temperature in the building.
 And then also how the users, and this is users in the general sense, not necessarily customers to
 the convention center, but Talisha and her operational staff can control the system and biophilia.
 So the idea of having more natural materials, wood and stone and that sort of thing in the building
 are seen as a positive.
 We do have goals around activity, so that central stair that Sarah was mentioning as part of that
 to promote using that for getting up and down the stairs and downstairs versus just strictly
 looking at the elevator, and even the roof garden on the second floor, seen as a component of
 active design.
 Acoustics is very important. Obviously, it's extremely important, just for the functionality of the
 space, but lead also cares about acoustics, you know, that spaces aren't too loud from a comfort
 standpoint or even damaging people's hearing hearing.
 But also, so we have strategies around that.
 A lot of people think about energy as the main thing with lead, and obviously that's a big thing,
 and that goes to both our mechanical systems, our electrical systems and lights, but also things
 like our exterior building envelope and making sure we're above code minimum for installation
 values, our glasses high performing, and things like that.
 There's a preferred system types that are in lead that we're meeting in the way those systems are
 controlled is very important. That's one of the main things that our reliance will be commissioning
 and making sure it's working the way we say it's supposed to work.
 And then operations is also a part of it, and a lot of that has to do with how the systems we put
 in place are operated as they're commissioned, and then making sure that they are monitored in a
 way that, you know, in a year down the road,
 look back and say, okay, the design goal for energy use was X. After a year of the building being
 opened, we've used this much energy and we can compare those measurements and making sure that we
 have a system to back check and make refinements and see how those things are being refined.
 There's a goal around surveying occupants in that first year to make sure how that works and that
 things are working the way we want.
 That's a lot of very dry information.
 And so it's important, and I welcome any questions you guys have around it, but basically these
 goals are how we get to the 50 plus credits we're going after. They're all tied to credits in
 various ways, and so that's an important part of the project.
 The last part of our presentation today and then we can go through next steps and questions and
 that sort of thing is just kind of recap kind of where we're headed. So these are the same renderings
 you guys saw last month, so just going to quickly flash through them of the exterior.
 Obviously the roof garden, great outdoor space for the community.
 This is some of the areas that earlier versions of the areas that Sarah was talking about with the
 pre-function space and stair, great gathering spaces for the community that are exciting and filled
 with natural light as we're showing.
 Obviously the showcase is the exhibit hall that can be used for many things, whether it's a banquet
 as we've shown or lectures or breakout meetings.
 There are many flexible uses that we continue to add design and detail and then updating the refinements
 as we go through.
 So that's the end of our summary for today. We have a few things like Sarah mentioned that we need
 to get approval for, for the approval bid for GMP1, for the OPR.
 As we move forward, we're going to be working on GMP2 and 3 with Weddle and our team to get to the
 next step and then work on our permitting.
 So with that, I'll ask questions.
 Sorry, so you're asking us for approval on the owner project requirements that you presented?
 Correct.
 Okay. So is there a motion for the board to approve the owner project requirements as presented?
 So moved.
 Second.
 In a second. So we have a motion and a second. Is there any discussion, questions, comments?
 Mr. Silberstein.
 Yes. For Schmidt, I see that GMP1, the three levels of GMP are phased throughout the spring and
 summer.
 Could you just briefly tell us how those different levels are, how they're grouped?
 I mean, what's in GMP1 versus 2 and 3?
 In a brief summary, so GMP1 is all of the earthwork and site logistics to get them started, so that
 hopefully, as Bill described, with the permitting process, as we get that finalized in early June,
 we will, as soon as that's approved, we'll be ready for them to start.
 2 and 3 are going to be some of the more, so 2 is some more long lead items, whether it's steel and
 equipment, and then GMP3 is basically the architectural elements, the exterior, interior of the
 building, to finish out the project.
 Okay, can I just ask you one other question, since I see the screen is up here with the lead
 certification. I know that we're a little close on silver.
 Is there any part of the submission that you think might not qualify and we might have to look
 elsewhere to get to the silver level?
 At this time, I don't believe so. We are tight in that we can't afford to lose many credits.
 We also take a very conservative approach on some of the credits that are multiple points. For
 example, the energy credit, the main energy credit, you can earn anywhere from zero to 18 points.
 We're being conservative on how many we think we can get to protect ourselves from that surprise
 down the road of, "Oh, you thought you were going to get 10, but you're only going to get five."
 We're intentionally not being super aggressive on that part, so I think we're okay with where we
 are now.
 Okay, great. Thank you. Appreciate it.
 Any other questions or discussion or comments? Yes, Mr. McCann.
 I have a question. This is also on the lead owner requirements.
 I think it was maybe the very first slide on the owner requirements, where in the water section,
 there was some number of credits related to water usage reduction compared to the baseline.
 How's the baseline determined?
 The baseline is basically code minimum is what they consider.
 That would be if you were not applying for lead and you went to the building department and said, "I'm
 going to use this many gallons per minute for my fixtures," that's what the requirement is.
 Lead asks you to do more than that.
 Okay, so it's based on number of fixtures.
 It's number of fixtures and their flow rates basically is what it comes down to.
 Okay, thanks.
 Any other questions?
 We're going to have time to talk about any other time.
 This is just about the -- you're just asking for comments on the motion, correct?
 Yes, yes.
 Yes, and I think we jumped ahead a bit on some of the -- on the bidding process, but yes, just on
 the motion to approve the owner project requirements for lead.
 So any other questions on that?
 All right, seeing none, please take the roll, Mr. Whitland.
 Yes.
 John Weickart?
 Yes.
 Doug Bruce?
 Yes.
 Jeff McCamm?
 Yes.
 Jay Baer?
 Yes.
 Jim Silverstein?
 Yes.
 Adam Tease?
 Yes.
 And Joyce Pulley?
 Let me ask back to Mr. Tease's question.
 I know we're going to, on another item on the agenda, talk about construction documents related to
 the bidding.
 Mr. Tease, were there other questions you wanted to ask in advance of that?
 Yeah, I was just wondering if you could go back to the building elevations real quick.
 First of all, I think you've really developed a very interesting window pattern.
 I think we're going to love it when it's all done.
 I think it's very interesting.
 I have a quick question about them.
 Are they actual mullions?
 Are they muttons?
 What are they?
 They are all mullions.
 So they're actual window breaks at each one.
 I think that'll help give this a long-term durability to it.
 So I'm glad that we made that choice.
 And just to force it to scale, it's hard to see from the image.
 How big are they, right?
 So you might think other little tiny divided lights.
 Each of these little squares is about two foot six by three feet.
 Yeah, they're not insignificant.
 Pretty large.
 My question for both of you is the large brick fields that are covering up the least active parts
 of the building.
 Is there any chance that there could be some level of patterning and or relief on the brick to
 create some level of rhythm in those walls that gives a more consistent rhythm than just a blank,
 large brick field?
 Absolutely.
 So it's actually a very timely question. Just previous to this meeting, we were meeting with the B
 group and those locations, we purposely kind of held back on how detailed we make them because they're
 also prime locations for art.
 So we want to make sure if there's an art installation going there that we're working with that.
 So I think as we add a layer of design, as we finish up the detailing there, I think that's
 certainly an area to look at.
 I guess I just would be asking that it not just be art, but the actual material articulates at some
 level to add rhythm because art will come and go as it gets good, bad and different, weather
 different.
 This building hopefully is lasting for a very, very long time.
 Yeah, and we have been working through that, for an example, on the brick column details. That is
 not just a plane of brick. There is soldier courses and details built into that that just aren't
 represented here in this graphic very well.
 But yes, we agree with you, point taken, and it's being worked on.
 Any other questions before we move on?
 Okay, so next item, item number seven is art update with Bead Advisory Group.
 Eddie met with the Bead Advisory Group prior to this meeting, so just ask him to give a brief
 update on, I think it's Eddie, or whoever.
 Yeah, so we had a great meeting with Galen and his group.
 Art can be so many things, and so our biggest challenge is how do we go from the giant world of art
 to whatever we're going to decide.
 So we met with them and went through, I think it was 15 different possible locations of various
 types of art, whereas three-dimensional, graphic, lighting, all different types.
 None of it's been defined yet, so it's still up in the air. We're still working through that
 process.
 So we had a great discussion about how do we narrow this down, because that's going to be one of
 the things that we need to do.
 And how do we decide out of those 15, and there was discussion about other places that would be
 good as well, beyond those 15, how do we decide which ones we're going to focus on with our budget?
 And the important thing from our perspective, selfishly, is where are the ones that are going to
 impact the building construction?
 Where do we need to provide support or various accommodations? Because what we don't want to have
 happen is we build this beautiful building, art gets applied to it, and it very much looks like it's
 art applied to a building.
 We want it to be integrated into the design as much as possible. And so we're trying to get ahead
 of some of those decisions to make sure that when we do go to weddle with our drawings, they are
 able to account for that from a budget standpoint.
 So even if all the details aren't figured out yet, we've got money set aside for some of those
 things so that we can come out in the day with as much integration as possible.
 And so we left the meeting, I think, with the goal of over the next month, they're going to work to
 define both their process for selecting the artist and then also narrowing down on the location so
 that in about a month's time we'll have kind of that list of here are the primary spaces that we're
 going to focus on.
 And from there we'll know which ones are going to affect the building and which ones are more
 applied things that can change more easily and that sort of thing.
 So with that said, I'm happy to take questions.
 Any questions about that? I would simply remind the board, not that you need to be reminded in the
 public, that 1% of the construction budget is dedicated to the arts, so that's $520,000. So that's
 a budget that they're working with in terms of art.
 I'm not an artist. My only contribution to the meeting was I mentioned to them, don't forget that
 we are creating one convention center. So it's not just the 60,000 square feet across the street,
 it's how we can also, may want to incorporate anything into this current facility as well.
 And that Eddie described the process and that the BEAT advisory group will develop a process and
 then bring it back to this board as a recommendation, and then we will accept that process as how
 we move forward to integrate art into the project.
 So those are my reactions and comments. Any questions from anyone else?
 Okay, thank you.
 Item number eight, preparation for construction update. Weddle, Josh.
 All right, thank you. Good afternoon, everyone.
 So, we have held a networking event for subcontractors and suppliers. We had our first session on
 the 13th of March, and we had 16 companies in attendance and approximately 30 individuals.
 So, to advertise that event, we did social media postings, website postings. I know between Weddle's
 website, the CIB's website, there was pretty good flow of information put out there.
 We also did individual calls and emails to contractors to make sure they knew about the event.
 We're holding a second event tomorrow at 10 a.m. here in the Convention Center, so we hope to have
 even better attendance for that session as well.
 And that's all in preparation for guaranteed maximum price GMP 1, which was kind of talked about
 earlier, but the scope that we're looking at for that GMP is primarily Earthworks, site utilities,
 and the maintenance of traffic and site logistics.
 So we're ready to hit the ground running, pending approvals from the CIB and also from the
 regulatory things that Bill's working on from the civil engineering side.
 So schedule for GMP 1, finalized bid documents, we're working on kind of the front end contractual
 points here to make sure we convey to the bidders to have a team review by the end of next week on
 April 4th.
 Put those out for a bid on Monday, April 7th, and have a three-week bid period, receive bids back
 on April 29th.
 Then we'll do our scope reviews, we'll meet with the bidders, make sure we have everything
 accounted for the proper way, and do an internal presentation with the team, probably with the
 Schmidt team and with JSL on May 6th, and preparation for presentation at the May 21st CIB board
 meeting to get approval to move forward with GMP 1.
 One other thing that's not on here, our pre-qualification form was reviewed and approved and posted,
 so it's live. We've had interest already from contractors wanting to make sure that they're being
 pre-qualified for the project, so that's our update for GMP 1.
 Questions for Mr. Noddle? Yes, Mr. McKim?
 This is probably obvious, but I assume that the demolition of the building, the old Napa building,
 is in GMP 1?
 Yes.
 And Josh, you mentioned 16 potential bidders, contractors at the meeting, your first meeting, and
 you could certainly have a different group of contractors, bidders come to the second meeting. Is
 that correct?
 Absolutely, yeah. And also the 13th, earlier in the month, it was more of spring break time.
 There were a lot of potential companies that reached out to us and said, "We'll definitely be at
 the second one." So we anticipate equal, if not better, participation from different entities.
 Well, we all know that the earth stops revolving around the sun during spring break week in Bloomington,
 so perhaps we'll see more attendance at the next meeting. Thank you.
 Any other questions? Any other observations? Any comments?
 All right, thank you. Moving on to item number nine, construction documents approval for release of
 GMP number one bidding and several items there at JS Hill.
 Right. So thanks, everyone. You've heard a lot today about GMP 1. If you recall, many months ago
 when we asked you to approve the construction management contract and the architects contract,
 we talked then about GMP 1 and that this was the month that we were going to be bringing you the
 release of those documents.
 So in order for us to stay consistent with the contract and to ensure that the CAB knows and
 recognizes we are putting this out to bid out on the street through the CMC Whettle,
 we're asking for your approval today to release the documents. It doesn't commit you to
 construction contracts.
 It is merely a release of the bidding documents for public bidding.
 So that requires formal action on our part. Is there a motion to approve that?
 So moved.
 Second.
 Okay, so we had a motion by member Pulling, seconded by member Baer. So let's open the floor for
 questions, comments, discussion.
 Seeing and hearing none, would you take the roll, please, Mr. Whitlatch?
 John Weickart?
 Yes.
 Doug Bruce?
 Yes.
 Jeff McKim?
 Yes.
 Jay Baer?
 Yes.
 Jim Silverstein?
 Yes.
 Adam Teese?
 Yes.
 Joyce Pulling?
 Okay, thank you. Item number 10, Whittle Brothers contract amendment for approval that includes
 tree removal and parking barriers installation and preparation for construction, still a JS held
 item.
 This may be a little confusing because we're calling it amendment number one, and we just talked
 about GMP number one, so we will clarify that language in our final documentation here.
 But there is some early work that needs to happen, and that is because there is an ordinance within
 the state of Indiana related to bats and trees.
 And in order for us to construct the building, we need a few trees to come down.
 Of course, everyone I think is aware and sought earlier in the presentation, we are bringing back
 new trees, right? So we are bringing new trees.
 But we do in order to build the construction or the Convention Center building do need to take down
 a few existing trees.
 We must do that before the end of March in order to stay compliant with the state's requirements
 for bats.
 So this is of a more urgent nature. A little bit snuck up, but we fortunately, the CAB had the
 perfect meeting date in order for us to seek this approval through Weddle Brothers to do that work
 as part of their pre-construction.
 It includes the removal of the trees and the stumps, but also any kind of traffic barriers that we
 need to secure the site so that we can start to keep those who are maybe used to publicly parking
 there, there will be restrictions on that and have been for some time.
 Okay, so again, you're looking for a motion from us to amend the contract for this purpose so that
 we can be a bat-free zone by the next five days?
 Correct. And just to clarify, the contract that you are under right now with Weddle is for pre-construction
 services. That's everything they've been doing today with the scheduling and the cost estimating,
 things like that.
 This is actual construction work that we're asking to do as necessary to move the project forward.
 And so the contract amount is $89,051.
 Okay. Is there a motion to approve the contract amendment?
 So moved.
 Is there a second? Seconded by member polling. So the floor is open for discussion, comments.
 Yes.
 Can I clarify one thing? It's written correctly, but I didn't say it exactly right. The pre-construction
 services was $65,000. You approved that back in July of 2024.
 This amendment is actually only $24,051 for a new total of $81,051. Again, the slide is correct. I
 just went to the bottom line.
 Okay. All right. Thank you for that clarification. Questions, comments, discussion? Mr. McKim?
 Sorry. Just how many trees are we talking about?
 Or being removed? Not very many. So, yeah.
 And do you have enough time remaining in March to get it done?
 Yes, the answer is yes.
 We've been working on it. We just needed to make sure that we've got all of the contractual pieces
 in place.
 Any other questions?
 All right. Mr. Whitlatch, would you take the role, please?
 John Wyckart? Yes. Doug Bruce? Yes. Jeff McKim? Yes. Jay Baer? Yes. Jim Silverstein? Yes. Adam Tease?
 Yes. Joyce Polling?
 The next sound you hear will be chainsaws?
 Yes. Be looking for as you drive by the site for some things happening in the next couple of days.
 Thank you. Item number 11, change order authorization for the CIB president for unknown field
 conditions.
 Both, I think this is JS Held and Mr. Ember may have observations as well.
 Great. So in anticipation, so trying to put context around what's happening here.
 It may feel a little bit early to be talking about change orders since we haven't asked you to
 fully commit to a guaranteed maximum price.
 However, through the claims process, you have already approved some utility work to happen by
 utilities.
 And any time we do underground work with utilities, there is invariably something that is found.
 And so in anticipation that there could be something, not that there is, but there could be.
 And knowing that the CAB only meets once a month, we are asking you to give an authorization
 ability for John to approve up to a $25,000 change.
 That can continue on through with Weddell's work as well. So we're not limiting this to utilities,
 excuse me.
 But we are asking for this. So again, it may feel a little bit early if you're in the construction
 world and say, why are we doing this already?
 That is the why behind now versus doing it a little bit later.
 This is also a process that has been successfully used at the city. And so, Jeff, I will allow you
 to share more of that.
 Yeah, as Debra said, one of the issues is time is of the essence when you get into construction.
 So with the board only meeting once a month, it's imperative that we be able to keep on schedule.
 This would allow John the ability to approve change orders that come that are unknown.
 Two things to add about that is, one, it would come out of the contingency funds
 that we have budgeted both in our side of the budget as well as the construction side of it.
 And we would retrospectively have the board approve those change orders as well.
 So we will bring those back to the board for a review of vote.
 But it would give John the ability to keep the construction going and not affect the schedule.
 And it was very effective with the city in that things come up, as in construction, Adam, I'm sure
 you're well aware of that.
 Those kinds of things that happen on a quick basis, so happy to answer any additional questions.
 Just for clarification, so if something like this came up between meetings,
 I would be reporting it out at the very next meeting that this is what had happened and this was
 what was approved.
 And the alternative is we have to call special meetings every time a change order comes through,
 the entire board would have to meet and act on it if something came up between meetings.
 So I just wanted to clarify those two points.
 And the authority is with the CAB president, who happens to be John right now.
 We're not personally writing John's name in here.
 And it would be reviewed, it would be recommended by Weddle or Schmidt and myself and Debra's group
 will review
 and make a recommendation to John whether it's approved or not.
 So the authority is for the president of the board, whomever that person may be.
 Okay, is there a motion to approve that change order authorization?
 So it will be second.
 Okay, so Mr. Bruce, motion and Mr. McKim second.
 Any discussion, comments, questions?
 Yeah, this is entirely normal and happens every day.
 So I think this is very supported.
 And I just want to say I've always wanted to make a motion, but the people here are the fastest in
 motion.
 Every time, look at the video, we record this, you know, I'm right on the button.
 And they're always saying yes before I can say I'm the father of four kids.
 I'm kind of slow that way.
 And just one day I want to I want to make a motion.
 So you would not be a winner at Jeopardy.
 Okay. Okay. Would one of you like to withdraw your motion?
 We'll give him that.
 Okay. Let's see.
 All right. So Jim Silverstein.
 Jim, Mr. Silverstein.
 I was going to say, I think this is a great idea.
 I would assume, though, if we're bumping up against the limit of the contingency fund on these
 change orders that it would come back to the CIB.
 Correct.
 The other thing that I'll comment on is the resolution.
 If there is a need to act quickly on a change order that exceeds the $25,000 limit, the resolutions
 written in there that we can call a special meeting, but we can also act as we're permitted by
 statute by what's called unanimous written consent.
 We really can't do email votes because that wouldn't be a public meeting type thing, but we could
 try to do some things if we needed to by unanimous written consent in certain circumstances.
 Any other questions?
 Yes.
 And just to clarify that it wouldn't just be that the president would report, but the board would
 vote to ratify the decision?
 It would be a part of the consent agenda.
 Okay.
 Yes, Mr. Bruce.
 Yeah, I'll add on to what Adam was saying, is that this is normal. I also think that, especially
 for a project of this size, and this, well, time is of the essence, basically, and us having a
 special meeting, you know, takes a couple of days where something may come up and we need an answer.
 Or what will need an approval rather quickly, and I think this is going to smooth the process. I
 think the process that we've had to get to this point has been quick and smooth, and this is a
 continuation of that as well. So, it's needed.
 Thank you.
 Any other questions or comments?
 Okay, with that, Mr. Whitledge, would you take the role?
 John Weickart?
 Yes.
 Doug Bruce?
 Yes.
 Jeff McCam?
 Chair?
 Sorry, I was going to let Adam do it. Yes.
 Jim Silverstein?
 Yes.
 Adam Tease?
 Yes.
 And Joyce Pauling?
 Thank you.
 Item number 12, Hotel Update. Jane Coopersmith, Director of Economic and Sustainable Development
 for the City of Bloomington. I've asked Jane if she would be here today to give us an update on
 where she sees us being with the hotel project. So, thank you for being with us.
 Thanks for having me here today. It's really a privilege to be able to support a tiny piece of this
 transformative project. So, I think the broad headlines for the Hotel Update are that there is no
 formal change in status at this time.
 On a staff level, we continue to work on due diligence with the hotel developer, with Dora, and
 then the Lauterbeck team as well.
 These are just very complex deals, and so we're continuing in due diligence, and we'll be beginning
 to take this before the RDC in the next month.
 And I will communicate about that with Mr. Weichart before we have anything on the agenda with the
 Redevelopment Commission related to the hotel.
 I think that's the most I can say at this time. And I do want to state, we have very enthusiastic
 mayoral support for the location of the hotel, and coming out of this due diligence process, staff
 also is supportive of it.
 But we need to make sure that the RDC is leading the charge.
 And I understand the sensitive nature of any discussions or negotiations with the developer. Did I
 understand when you said going to the RDC, do you anticipate doing that at your April meeting?
 I anticipate that we will have something on the agenda at our first April meeting.
 Okay.
 It's not finalized yet.
 Sure. Jane, Jane knows I'm going to say this because I've said it to her in our conversations that
 we've had. My emphasis on the sense of urgency about this.
 We made a selection of Dora as the hotel developer in October. And at the time we did that, we
 emphasized in October the sense of urgency about it because all three of those who submitted
 proposals told us that this was easily a two and a half year project.
 And so five months after the referral, we're five months after the referral, which means we're five
 months farther away from having a hotel.
 And my concern, and I'm sure the concern of others, is that our goal is to have an expansion open
 in January of 2027. And the longer it takes for this process with the hotel to play out, the
 further it is out from that date before a host hotel is open.
 So, again, I just want to emphasize from our perspective, you know, that sense of urgency. And in
 fairness to Jane, I've told Vince Dora the same thing. I've had contact with Vince and told him the
 same thing, that we're looking for movement on this.
 And if we don't see movement on this, then what is Plan B? And Plan B actually goes back to our
 hotel developer. If there's not movement on the former Bunga Robertson property, what's the hotel
 developer whom we've selected, what is their Plan B?
 So anyway, I just want to make that point that we all recognize the urgency of moving this forward.
 I know you do, too. Any other comments, questions for Jane, observations from any other board
 members?
 Jane, thank you so much for being with us, and we look forward to your future updates.
 Thank you, and I will be happy to show up and provide those in person.
 Before we go to old business, I want to recognize that Isabel Piedmont-Smith from the City Council
 also joined our meeting, and I want to recognize her attendance. Thank you, Isabel, for being with
 us.
 Item 13, old business. Is there any old business to be brought before the board?
 Seeing none, new business to be brought before the board. And I will mention under new business
 that Mr. Whitlatch and I are hopeful of meeting with Mike McAfee of Visit Bloomington and Mike
 Campbell with the CVC,
 hopefully here in the very near future to discuss the co-location of Visit Bloomington.
 In our convention center, you may recall that in the current space, there's been a room we've
 designated as a future assignable space.
 From every one of these iterations of these committees I've been involved with over the last eight
 years, one of the goals has been how we can co-locate Visit Bloomington in our convention center.
 If we think about that, what better way to market to conventioneers what's happening in Bloomington
 than to have Visit Bloomington be co-located in the facility where our convention goers are.
 So Mr. Whitlatch and I are hopeful that we'll be able to have that meeting with the two Mikes here
 in the next couple of weeks, perhaps, and then have something that we might bring back to you in
 April.
 So I just wanted to report that out under New Business.
 Any other new business to be brought before the board?
 Alright, comments from board members. Item 15. Any comments from board members? Mr. McKim?
 No, I think Mr. Deese. Mr. McKim.
 I just know, I just wanted to thank in particular the city council for great, really for great
 discussion during the bond hearing and for being so supportive of the, of the project and for
 having great input throughout the, you know, throughout the process.
 And also the other three elected bodies for their support. I know this has been so long in coming
 and, you know, to have the commissioners and the mayor and the county council and the city council
 all rowing in the same direction is really just, is very heartening to those of us who have been
 involved in this project for well over a decade.
 Mr. Deese, it's my honor and privilege to ask you what comments you have for us.
 Life is awful unless you celebrate great people and we don't do this enough in our world. And so I'm
 going to take a moment and let all of you know that our owner's representative on Monday night was
 named the Distinguished Alumni Award winner in Ball State University's College of Architecture and
 Planning.
 This is the highest honor that can be bestowed by our state architectural school. We're lucky
 enough that the person to my right received it the year before.
 And so I want to really acknowledge Deb and her hard work on our project. And this is really the
 high watermark for people in their career in Indiana related to Ball State School. So I wanted to
 take a moment to do that.
 Well, thank you very much. Thank you very much. I'm a graduate of their political science
 department, but they don't give awards to people like us. So congratulations.
 Any other comments from board members? Mr. Bruce?
 I just wanted to make sure we felt like a game show over here like Jeopardy or something. But maybe
 we could see about getting a faster unit for Mr. Deese for our next meeting.
 It's not the machine, it's the person.
 Perhaps I could spend more time looking directly across from me rather than looking to my right.
 That might help matters too.
 Any other comments?
 Any comments from the public? Anyone from the public have a comment to make? And you have a two
 minute window of opportunity. Mr. Spoonmore, I know you can talk for two minutes.
 Okay, thank you.
 Any other comments from the public?
 Okay, seeing none, our next board meeting is Wednesday, April 16th at 3 p.m. in this
 room.
 And with that, as I always say, you don't have to go home, but you can't stay here.
 We are adjourned.
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