- Good afternoon. Let me call to order the meeting of the Monroe County Capital Improvement Board of June
- 17th, 2026, 3 p.m. And I will ask Mr. Parrish to take the role. John Weichart. Present. Doug Bruce.
- Here. Jim Soberstein. Here. Joyce Pulling. Galen Cassidy. Here. Jay Barrett.
- Thank you. Next item on the agenda. Oh, and I want to mention that we've made an amendment to the agenda.
- If you did not pick up an amended agenda, there was an item that was added to it. So I think we have
- copies of that available if necessary. So we have added one item to the agenda. Also want to mention we have a
- rather significant agenda today. So we will try to get through it. Mr. Bruce has a clock that he always
- puts on me. And I've mentioned that if he interrupts me with any questions that added the end, and so
- I'm not penalized for that. So we will now move to item number two, approval of the consent agenda,
- which includes the minutes of the board meeting of May 20th, the minutes of the special meeting of May
- 30th, claims and financial reports. So is there a motion to approve the consent agenda? So moved. Is
- there a second? Second.
- been moved and seconded. Are there any questions, discussion or comments about the consent agenda?
- If not, Mr. Paris, will you please take the role? John Weichardt? Yes. Doug Bruce? Yes. Yes. Joyce Polling?
- Yes. Gail and Cassidy? Yes. Jay Barrett? Yes. All right, thank you. Number
- item number three, a treasurer's report. Mr. Soberstein. Nothing to report, but Mr. Underwood will be
- talking to us about budget requests later in this meeting. Item number four, president's report, contingency
- authorizations under $25,000. And I think we may have a slide for that. I did send all of those out
- to you, which have the detail involved in these as I signed off on them. As you can see, there are
- A credit of $12,309. See a total contingency used to date. 1% remaining. There's a notation at the bottom
- that there was a correction
- reflect the actual contingency use to date, a correction from I think last month when we last looked
- at it. I've asked that there be a third column on the far side as to reason for the change orders. And
- so you'll see down below that if you look at those codes, there are three conditions for change orders.
- They are unforeseen conditions, errors and omissions or owner's request. And you can see that we've
- coded. We'll code those for you in the future. So you'll know why we are requesting a change and where
- that change is originating from. So are there any questions about those change orders that I've approved
- since our last meeting? If not, the next item for me to report is the IMIG proposal.
- proposal for design services for our existing building from IMEG. And the purpose of that is so that
- we have consistent experience between the new building once it's completed. So I signed off on that
- as well since last we met. Any questions about that? All right, thank you. Item number five, construction
- update. Weddle and Perry. Thank you, John. Yes, Andrew Sherry, project manager with Weddle Brothers.
- share my screen here. Hopefully include a lot of photos for today's presentation for anybody that hasn't
- been seeing progress. Again, to talk about today, the construction progress broke out by different activities
- and then are also our upcoming activities. So here you'll see from the northeast portion of the building,
- the exterior
- main entrance. So we've got the brick column wraps going up, we've got glass in, curtain wall frames,
- the eyebrow, the canopy, roof, all kinds of things ongoing on the building facade. Start with structural
- steel progress. So our structural steel update, our supplemental steel for the partition walls will
- be completed at the end of June. Partition walls are in progress with track being installed currently.
- So we've talked about the supplemental steel for a couple months now. Here on the right hand side you'll see
- all the bracing and everything for the rails and the trolley system for these partition walls. And then
- this is actually a track as of this morning being installed for those partition walls. So pretty neat
- to see that that all come together. Interior concrete work. So slab on grades also all concrete slab
- on great boards are completed. There's a small portion remaining for concrete pump access, which will
- be completed by the beginning of July.
- and then 100% of the floors will be complete on the project. Elevated decks, the only remaining deck
- that we have to be poured is in this photo here. This is the north mechanical room elevated deck. We
- will pour this by the end of June, which means again that 100% of elevated deck work will be complete.
- Exterior concrete, so here is a photo of the south ramp into the building. This is our loading dock area.
- In this picture, it's kind of hard to see, but in front of the blue house there, all of our south feature
- walls and foundations are completed. So the ramp, the trash enclosures, things like that. We're currently
- working on pouring the south entrance ramp to the building, which will be completed by the end of this
- week, 619.
- Exterior progress, the building envelope, so exterior column wraps and granite and limestone are in
- progress on the east elevation. They will be buttoned up by the beginning of next week. We're looking
- at Monday, Tuesday, and then we'll be starting on the north elevations. Curtain wall frames and glass
- are installed on the east and north elevations. We have to button up the northeast and the northwest
- entrances. There's some odd angles there, so some field measurement, things like that, that we're finalizing. We have
- Perimeter canopy is sheathed around the northeast and west elevations. Our south exterior CMU walls
- are in progress to dry in our back of house area, so our kitchen, our electrical equipment, things like
- that. And then metal panels are in fabrication, so our panels will be started around the building following
- the connector closure in July. So again, we'll see a lot of the facade start to button up here.
- Here's some exterior photos. So this photo on the left-hand side is the northwest corner. As you can
- see right behind this boom, there is a temporary door. So we've placed a lot of temporary walls on the
- project. Anywhere there's not curtain walls installed with glass so that we can get temporary climate
- control into the building. The top right photo is the east elevation. So you can see that they're about
- halfway done as of this morning with the brick column wraps. We've got our swing stage up. So buttoning that up.
- I'm sorry, the hydro mobile set up for the masons to button that up. And then in the bottom right, you'll
- see the patio area. So you can see the glass here installed on the north elevation, which is a neat
- feature. Here are some more photos. So the top right is the granite and limestone. This is on the east
- elevation. So here within the next couple of weeks, because these are installed, once we get the scaffolding
- down, we're going to start prepping for sidewalks, start button up curves, just button up the perimeter
- of the project. We'll start on the east elevations.
- go to the north and then final finalize the west. The bottom right hand inside the back of house area.
- So again, we've got our hydromobile set up. This will go full course, full elevation above the roof.
- And this will dry in our electrical rooms, our kitchen area, things like that. On the bottom in that
- bottom right picture, the bottom left hand side, that's our loading dock access. So we have handrails
- set up there.
- That's where we'll have all the loading dock. The left photo is the southeast portion of the building.
- The column wraps up by the registers a lot. We've got glass installed, and then again, prep.
- Interior walls, framing drywall continue. Mechanical, electrical, plumbing, and fire protection roughings
- are in progress, which are both in-wall and overhead. Here you can see restroom areas on the second
- floor in the photo.
- In wall blocking is taking place in the offices and the restrooms. And then our back of house interior
- measuring walls are in progress. I think this morning we had walls approximately six foot tall and a
- lot of the rooms in the back of house. Here's a photo of all the duct work and overhead rough-in currently
- in the exhibit hall. So this is the southeast portion of the exhibit hall. Again, a ton of efforts,
- a lot of coordination going in here with all these systems. Pretty neat.
- More interior photos here. So this left photo is interior back of house. This is near the loading dock.
- So again, these interior walls again are around six feet. So now we're walking through door frames and
- things like that in the back of house. Top right photo is a restroom on the first floor. So you'll see
- electrical rough-in, blocking, toilets, carriers, things like that. And then the bottom photo is the
- back of house area too. So this corner right here is where our main electrical gear will sit for the project.
- Our goal is to get this topped out past the roof next week, put our roof on within the next two weeks
- and drive that in to where at the end of this month, very beginning of July, we're bringing electrical
- gear into the building.
- Upcoming activities on interior work. So interior walls to be framed by the end of June. There will
- be some miscellaneous walls that are not done because we have some around the main exhibit hall where
- the partition walls go and stuff in accordion style into the walls. We aren't going to button those
- up until those are installed. But for the most part, all interior walls will be framed. Fireproofing
- to be completed in the main portion of the building, leaving only the back of house area, which will
- be done in the next month.
- The elevator shaft will be erected, interior stairs to be installed, equipment, electrical and mechanical
- will start moving into the building and setting in the mezzanines, the mechanical space and then the
- electrical room. And then drywall hanging will progress. So we are working towards temporary climate
- control. Currently, we have fans on site. The building is temporarily dried in the majority of spaces.
- Again, just button up so we can get air movement, start seeing really the interior finishes take place.
- Upcoming activities for exterior work. So exterior limestone, granite, and masonry work will be on the
- north and west elevation. Loading dock area to have masonry work start. Also the trash enclosure,
- the ramp, the big privacy wall along College will start to see some masonry work take place. Exterior
- site work demolition to start on the east side of the project. So we're going to tear out the curbs,
- start prepping for sidewalk, pavers, the ramps to the entrance, things like that.
- Roofing system to be completed over the back of house area, talked about that. And then exterior CMU
- and brick to be completed on the south portion of the building near the loading dock area. On the right-hand
- side here, you will see what's going to be on the next slide, but this is our prep for the connector
- closure that will affect College Avenue here on June 30th. We have started setting window frames, parapet
- walls are framed. So we're trying to get everything worked towards college so that shut down
- and we have the majority of work completed. The upcoming connector work. So the connector closure. The
- closure will be June 30th through July 24th, like we've talked about before. The connector work has
- started. So curtain wall frames are in progress. Framing and electrical reference are in progress. Metal
- panels are in a warehouse. They're ready to be mobilized to the job site. So this photo on the right-hand
- side is looking from the east towards the west.
- You can see the conduits, we're prepping for the can lights, everything that we can do. Framing, again,
- just to get to the edge of the road line so that during that closure, we maximize productivity. Closure
- will include the curtain wall systems, the glass, framing and electrical completion, and all metal panels.
- The roof will follow after the closure. We've got a couple things to button up. We're doing some coordination
- with the artwork for connection points.
- which are all things that will keep us on schedule there. So the closure, these items down here, what
- we need to do during the closure. So yeah, another big college avenue shut down here. And that's what
- I have for the update. Thank you. Thank you, Andrew. Any questions for Andrew? Thank you.
- Next item are the working group updates. And the first one is wayfinding. Eddie Layton can give us an
- update on bids received and how we're going to move forward with that. Yeah, so we had our bid opening
- just before this meeting. We received four bids. So that's great. All within our expected budget range.
- So next steps for that are we will review that with the respondents, make sure everything's covered,
- and have a recommendation at the July board meeting for approval.
- Questions for Mr. Layton? All right, thank you. Next item, furniture, fixtures, and equipment. The data
- is held. We have a request to bid certain packages. Yes. Mary, I'll bring it up, and she's going to
- give the report today. So it's working? Can you hear me? Great.
- So, as you know, we've been working with Reload Strategies to generate all the furniture fixtures and
- equipment pieces that need to come into the Convention Center, new and old. Right now, today, they have
- been working on getting the major bid packages together, and we're here today to ask approval to go
- out to bid for those packages.
- You can see here that these are all anticipated to be over 150K, which is why we're bidding them. But
- there are four packages, office furniture, pre-function and public space, event and banquet, and equipment
- and operational items. The schedule for this we'll review at the last slide, but we also wanted to keep
- you aware that we will be continuing to seek procurement
- processes for items that can be quoted. Those are items that are between 25K and 149K. You can see them
- listed here, so they've been identified at this point in time with an anticipated cost of 550,000 for
- those items. We'll be back to you in August and September to
- Ask for approval to quote those. The other items will be direct purchase that you can see on the next
- slide. These are all items that fall under 25,000 and we will be asking to purchase those in the November,
- December timeframe. They are items that we just go online and purchase. And so they arrive very quickly,
- which is why that will happen later in the year.
- The next slide does show you the schedule that is proposed for the bidding process. So today we're here
- to ask for approval to do that. However, we would not be issuing those to bid until July 1st, receiving
- those on July 29th, taking the next couple weeks to review those, and then coming back for a recommendation
- on those at the August 19th CIB meeting.
- After that, the committee will still be involved for color selection and finite material selections.
- And then we're doing this at this time so that we can anticipate the lead time and make sure things
- are here at the appropriate time for delivery that first week of January. So with that, we request approval
- to go out to bid for the four bid packages as noted.
- So what we're looking for today is approval to seek bids for the packages as you've described them.
- So is there a motion? Is there a second? Second. So it's been moved and seconded. Any questions or comments
- for Mary? Seeing none, Mr. Paris? John Weichart? Yes. Doug Bruce? Yes. Jim Silverstein? Yes. Joyce Paulin?
- Gail and Cassidy? Yes. Jay Baer? Yes. Okay, thank you. Thank you, Mary. Next item, art, art installation,
- bead advisory group. I'm going to go ahead and report this information today. The first bullet point
- on meetings with design and construction team on installation. I just want to quickly report that Benjamin
- Ball was the artist who was selected for the art installation has already been involved in meetings.
- with our design and construction team. The reason that's so important that we get moving on that is
- obviously because we're looking at construction activity for the bridge itself. We wanna make sure that
- all the adaptations have been made as early as possible so we don't have to go in after the fact, open
- something up that we've already constructed and then make a change to it. So those meetings have already
- been taking place and continue to take place, which will move me into the second bullet point
- contract proposals, we need to enter into an agreement with
- with a Benjamin Ball to move forward with the project activity, first of all, so that he's confident
- that we are sincere in having selected him to do the work and also that he can meet expenses that he's
- going to have to address here as he moves forward in working on the construction activity. So what we
- have, and I'm going to ask that, let me report on both of these, then we'll see how we want to move
- forward with approval on them.
- But what we have accomplished so far is Mr. Whitlatch has prepared a preliminary agreement with Benjamin
- Ball that allows that work to proceed with an opportunity to begin to submit invoicing for activity
- as it's occurring. It also buys us time for Mr. Whitlatch
- and Benjamin Ball to work out an actual contract later on. So what we have, and I've circulated it to
- you in advance of the meeting, is a preliminary agreement for approval so that we can begin to move
- forward with that activity. The second thing that I would like to mention to you is that as we move
- forward with the limestone wall on the north side of the building on 3rd Street, and we're preparing
- for installation of the limestone wall, and
- And within that limestone wall, there were three panels that could be used for art installation, for
- some kind of art. Member Pulling and I have approached Amy Breyer, who is a local sculptor, to ask her
- if she might begin working with the contractor on the limestone installation of the wall, as well as
- the fabrication activities to design for us
- what we might install in those three panels as art in those three panels. In order to move that forward
- and get that done, we would like to enter into an agreement with Amy Breyer that she submit a proposal
- for design for those three panels, working closely with Joyce on what she's going to propose and what
- she's going to design. And our charge to Amy, if you will, has been to honor our commitment to Monroe County
- that we want to recognize both the history of Monroe County, the legacy of Monroe County, the stewardship
- of Monroe County in the building, and what a great opportunity it provides for us in the limestone wall
- on 3rd Street on the north side of the building, which will not be limestone as we might see it in an
- Indiana University building, which is the kind of flat polished limestone, but instead panels that are
- different sizes, shapes, coloring, that really truly reflect
- the quarry environment of southern Indiana. So we want to move forward with Amy to allow her to do some
- design for what we might insert in those three panels. I forward to tell you some information about
- Amy. Amy is a master sculptor. She was one of the co-founders of the Indiana Limestone Symposium. She's
- on faculty at Ivy Tech.
- quite experienced in terms of working with limestone, with sculpting, and with working with the company
- we're using now for fabricating the limestone. So I would like your approval to enter into an agreement
- with Amy to come back to us with a proposal for what we might insert into those three panels in the
- limestone wall. So what I would ask is if
- Unless there's objection, I would ask for a motion to approve both the preliminary agreement with Benjamin
- Ball as well as the proposal for Amy Breyer to move forward with some design for us for the limestone
- walls. So unless there's objection, if you want to deal with them separately, we can. Otherwise, we
- can deal with it in one motion. So moved. OK, so we have a motion. Is there a second? Second. So it's
- been seconded. Any discussion or additional comment?
- Within the motion, I should have asked for this. I also need your approval for me to execute, to sign
- these proposals, to sign the preliminary agreement with Benjamin Ball and to sign the proposal with
- Amy Breyer. So if you'd mind amending your motion to include that authority, I'd appreciate that. My
- motion is amended. All right. So the motion has been moved and seconded now. So unless there's a discussion
- or questions, Mr. Baer.
- Just a quick question. Does she have a not to exceed number for this work? I didn't see that in the
- paperwork. I just want to make sure that her ultimate vision is aligned with our budgetary reality.
- Yeah, the proposal is simply for the design activity. And there were some dollar figures in that proposal
- because we've not asked for anything from her yet.
- That would be the actual production of the art, or what those costs would be, or what installation would
- be. So it's simply for the design. And the proposal that she has asked us to consider does have those
- dollar figures in it. Any other questions? OK, Mr. Parrish, would you take the role? John Leichhardt?
- Yes. Doug Bruce? Yes. Jim Silberstein? Yes. Joyce Polling? Yes. Galen Cassidy? Yes. Jay Barrett?
- Yes. All right, thank you. Item number seven, AV and IT procurement requests for approval of QPA purchase
- of IT equipment, JS held. Mary's moving back to the microphone. As stated here, we're looking for approval
- to procure the IT equipment via the QPA process, which is the qualified purchasing agent process that
- the state uses.
- All the equipment and material for the IT has been defined by ProBlue, who we've also engaged for the
- network engineering for the project, and they have reviewed that as well. Also, that material has been
- reviewed by Gene Ratten, our JS-held AVIT expert. There are three packages that we'd like approved.
- One is for the new building.
- One is for the existing building and the battery backup equipment that serves both facilities. This
- allows all the AV equipment, the wireless access panels, et cetera, to work. So you can see the total
- price on here. We would ask for approval to proceed with this purchase upon which we would ask contingent upon
- Jeff Underwood and Jim with latches review of terms and conditions. But then after that, Jeff would
- be creating a purchase order to then make these purchases. One thing to note is that this process, the
- quotes are only good for two weeks before they,
- expire, so we have been working to get these to fall within this timeframe for approval today. There
- is a caveat that, you know, everyone has a caveat these days that, you know, based on tariffs, that
- pricing could go up. We're not currently seeing that within the IT realm, but just to be aware that
- we could be back with some small
- increase but this is as concrete as we can get today to make sure this equipment is here in the fall
- for installation. Mariel, this is within the budget we've created for such. Yeah, actually very favorably.
- We had $400,000 for both the consultants as well as the equipment and we're falling under $300,000 at
- this point in time. Thank you.
- So what we're looking for today is approval to procure the IT equipment via the QPA. So is there a motion
- to approve procurement of IT equipment via the QPA? So moved. So it's been moved and seconded. Are there
- questions? Seeing none, Mr. Paris? John Weichart? Yes. Doug Bruce? Yes. Jim Silberstein? Yes.
- Joyce Polling? Yes. Galen Cassidy? Yes. Jay Barrett?
- Yes. Okay, thank you. Thank you. Item number eight, two items, 2027 budget requests that will be presented
- by Mr. Underwood.
- I want to mention, and Mr. Baer and I have talked about this statutorily, participating in a meeting
- remotely, you're not allowed to participate or vote on a budget matter. So as much as we all value Mr.
- Baer's opinion and his insight, he's unfortunately not able to give us that when we talk about budget
- issues because of his remote attendance. So I will turn this over now to Mr. Underwood. Good afternoon.
- Up first is the
- The construction side of what we're doing now, then this is the food and beverage money for what we've
- traditionally called the soft cost, the non-straight construction costs of the budget. This represents
- half a year for the construction that will be completed by July 1st of next year. Obviously, some of
- those payments will move through and Jim and I and JSL will close out the projects.
- Just as a reminder that this is paid out of food and beverage funds from the city. The process is we
- show this to you today. I ask for your approval. Upon that approval, then we will present to the city
- in August during their weekly budget hearings. This then gets incorporated into the Comptroller's Office
- budget as a part of the overall food and beverage request.
- Uh, as a part of that, the city also is paying for the bonds, uh, the annual bond payments out of food
- and beverage funds. Uh, I would say that we met, um, Jeff McKim and I met with, uh, Buzz Crone, who
- is the financial advisor, uh, for this project, uh, food and beverage collections remain strong and,
- and have been at record setting pace so far. Uh, so we're confident that the funds will be available.
- Then we will go to the FABTAC, the Food and Beverage Tax Advisory Committee after August to have their
- review. And then it goes back to the city for final appropriation in September and October. So this
- is the fourth of those budgets. There's also a page that I'll cover the numbers in just a second that
- shows you historically what we've asked for. But essentially,
- This is not much different than what we've done in the past. We have a thousand dollars in for supplies
- that cover such things as checks, you know.
- and any other miscellaneous supplies that we would need. There is no personnel, which is wages and salaries,
- and there's no capital request included in those for zero. So the majority of the money is in category
- three, which is considered and called services. And this follows the format that the city budgets in.
- So the total request will be $4,000,538,616.
- uh... that breaks down to legal uh... hundred forty four nine uh... controller seventy one five
- Owners rep, which is just held for 131,100 insurance for 14,000 website maintenance and design and upkeep
- of 2000. And then other, which is the majority of 4,174,116. And then down below, you can see the breakdown
- of those other expenses. So we have commissioning communication and AV and IT equipment.
- security, graphics and signage, relocation services, furniture, fixtures and equipment and contingencies.
- And this pretty much follows the same categories that was requested for the current year budget. Obviously,
- this year's budget is the largest and this will wrap this up with that. So I'd be happy to answer any
- questions that you might have.
- Let's see if we can get a motion to approve this budget request and then we can ask questions or have
- discussion. So is there a motion to approve the request for the 2027 budget that we're going to request
- to the City Council? So moved. Second. So we have a motion. Mr. Bruce and a second. Mr. Cassidy. So
- now we can open the floor for questions of Mr. Underwood or comments about the budget.
- Yeah, I don't see any. So if we could, Mr. Parrish, if you would take the role. John Weichart. Yes.
- Doug Bruce. Yes. Jim Silberstein. Yes. Joyce Poehling. Yeah. Galen Cassidy. Yes. Jay Baer. Jay is not
- voting, so.
- Next item. Oh, thank you. So that passes. Next item is the CBC budget request. Again, Mr. Underwood.
- Yes. So this is the new one. As we move into the operation phase of the new convention center and existing,
- we are required to present for approval a budget to both the fiscal bodies of the city and the county.
- So the county council and city council. This will be our first budget for twenty twenty seven. As a reminder,
- This represents a full year's worth of operation of the new building and only six months worth of operation
- at a minimum levels for the existing building because the new building will come on in January and we
- will shut down this facility for renovations. And those are just set to be completed by July one.
- Being new, I'll go down through this for you, explain things for you. So the revenues basically come
- from three different streams. Space rental revenue, which is estimated to be just under $316,000. And
- then services are things as catering, AVIT set up, and those kind of other services that get provided
- as a part of these conventions and meetings.
- that will be held. That's anticipated to be $1,574,403. And then the remainder of the funds come from
- the county's innkeeper's revenue that's collected and is overseen by the CVC, the Convention Visitors
- Commission. And we have met with them and requested $1,397,423.
- They have tentatively agreed to that amount and they will be taking this up for approval at a meeting
- next week to provide those funds to the CIB for the operations of the expanded existing convention center.
- That then goes into the operational expenses, the cost of sales, a million 361,
- comprehensive insurance. This would cover all of the properties, the board, and things like
- theft, cybersecurity, and those types of things of 200,000. Utilities for both buildings, 377. Building
- maintenance, 340,000. Office supplies of 58.
- And that includes software, membership services, enhancements of $29,000, and then professional services
- contracts, $922,447, which is the amount that would go to the convention center management company for
- the operations.
- of those two buildings and then obviously it's a breakeven anticipated to be a breakeven of $3,287,597.
- Cost of sales goes back up to those services revenues, which is catering and providing all of the setups.
- And if there's additional equipment needs to be rented and those things. So the cost of sales reflects
- back up with the services revenue side of things as well. The interlocal agreement that was signed by
- the four parties
- requires us, the CIB, to go and get approval of this budget. It does not include an appropriation of
- any funds. It's merely an approval of the budgets. So we'll be scheduling times with both the city council
- and the county council to get on their schedules as well, pending approval of this board to have those
- approved for 2027. Happy to answer any questions you might have.
- The only comment I would make to Mr. Underwood's report was,
- was when you said it had been tentatively approved by the CVC. They have not met to approve it. We've
- simply had discussions with Mike Campbell, who's the president of the CVC, and had a couple of conversations
- to make sure that the budget was in alignment with his expectations. And he has agreed that it is, and
- he's now willing to take it to his board to actually seek their approval. So we would need to approve
- this request.
- first, and then we will move it on to Mr. Campbell and the CBC for their consideration and their approval
- as well. So if we could have a motion to approve this budget and then we can have discussion about it.
- So it's been moved. Second. And seconded. So now we have a motion on the floor. So now we'll open this
- up for any questions of Mr. Underwood or comments or discussion.
- So Mike, my question is, so this is 12 months of the new facility and then six months of the old facility
- since it's gonna be closed. So how does this budget compare to 2026? It's some function of 2026, I would
- assume. It's about double what that budget has been, a little bit more than that because with the new facility,
- going from $20,000 to $40,000, just as an example, is. So it's a little bit more than double what that
- budget was. Yeah. Any other questions? Comments? Seeing none. Mr. Paris? John Weichard? Yes. Doug Bruce?
- Yes. Jim Silberstein? Yes. Joyce Poehling? Yes. Galen Katzi? Yes.
- Okay, thank you. Item number nine, real estate report, and there are two items under, bulleted under
- the real estate report, and Mr. Whitlatch is going to handle those two items. So, Mr. Whitlatch.
- Thank you. Yes, there's two items, number nine and 10, on the agenda. I'll first start with number nine,
- which is a real estate report.
- The first portion of that item number nine is simply an update and does not require any action. And
- I just want to update, as you know, we both the county and city agreed to deed certain real estate to
- us in the last three or four months, and those transactions have now been completed. We received the
- deed transfers from the city of Bloomington, and that is for the real estate
- directly south of the current convention center, which is the parking lots south of the convention center
- and behind the courtyard hotel. Those have been transferred to us by the city effective. I believe the
- date was June 4. And then we have also received deep transfers from Monroe County
- for the real estate that is further south of the property we just received from the city. That is the
- real estate that also contains two commercial properties and residential properties on that real estate.
- The county has also provided additional documentation regarding a 2024 D transfer that they made to us
- for the property where the current convention center is being built where the legal description was
- not complete and needed to be supplemented. So they've included that and what they've transferred to
- us. And I think the effective date on that was June 3rd or June 4th as well. They have not at this point
- in time though that they've agreed to do it.
- but have not done it at this point in time and we will continue to talk to them about the timing of
- that. But the property to the west of the convention center across the beeline trail has not yet been
- transferred from the county and we're still working on the timing that that will all occur. That's an
- update on those matters. Any questions on that update from anyone?
- All right, seeing no questions, I'll move on to the next topic, which is four bullet pointed items for
- approval by this board. My request will be to take them all together, but to the extent we want to vote
- or handle any of them separately, we can do that as well. But my request will be to approve all four
- of these together.
- First item on those items for approval is an agreement regarding ownership of 396 feet of previously
- vacated alley. That's about a 66 foot long piece of property to the east of the new convention center.
- Second item on the list of approval will be the approval of insurance binders and acquisition of insurance
- for the city and county acquired real estate.
- We obviously had to get insurance for that and Jeff has talked about or can talk about that if there
- are any questions regarding the insurance that we had to obtain for the property that we've just acquired
- from the city and county. Third issue is that as the transition of the county property, we had to or
- we did take ownership of the commercial and residential properties
- to the south of the current convention center. That is where my sister's closet and Jeff's warehouse
- and the other residential properties are located. We've taken ownership of those and as a result, taken
- the obligation to manage that has become the obligation of the CIB. So that's the third item, which
- actually goes hand in hand with the fourth item, which is that that real estate
- commercial real estate and residential properties have been managed by a firm known as PMI and their
- Indianapolis office, but they have a local presence. They have had a contract with the county to manage
- that, things like collect rent, perform maintenance, other issues like that. They had an agreement with
- the county.
- And they have agreed to allow to sign an agreement with us as we transition that real estate over the
- next two or three months. They have agreed to do that on a flat $2,500 per month fee, not on a percentage
- of rents or any other basis. And so my
- last item on these items for approval is to approve that real estate. So at this time, as a group, I
- would ask for a motion to approve the vacated alley acquisition, the insurance issue, the acceptance
- of the commercial residential property to our management. And as part of that, the approval of PMI as
- the manager for that
- commercial and residential real estate as we transition. All right. So unless there's objection and
- there would be a preference to handle them individually, I would entertain a motion to approve these
- four items. So it's been moved. Is there a second? Second. So it's been moved and seconded. All right.
- Are there any questions, discussion or comments about the four items that we have moved for approval?
- Joyce brought this up just a moment ago, but our media agenda is showing 380 square feet on the vacated
- alley, and it's actually 396, right? That's correct. Yeah, 396 square feet. Okay, great. Thank you.
- So any other questions, comments? Good catch. Seeing none, Mr. Paris.
- John Leichhardt? Yes. Doug Bruce? Yes. Jim Silverstein? Yes. Joyce Pollin? Yes. Galen Cassidy? Yes.
- Jay Baer? Yes. Okay, thank you. Next item, item number 10, is the Convention Center Management Agreement
- initial review subject to final approval at the July board meeting. Again, Mr. Whitlatch. All right,
- so this item is to currently the
- Monroe County has a management agreement for the management of the current convention center. That agreement
- is currently between Monroe County and the convention center management company. We affectionately call
- that Talisha. So that is Talisha Coppix, who she works for.
- And so that is who manages the company. So that's the way to identify that. We also refer to it in our
- acronym world of CCMC is who that is. So the county currently has an agreement with CCMC to manage the
- convention center. We have prepared an agreement and we will be asking the board to approve an agreement
- where the county would assign the county's obligation in that agreement to the CIB and the CIB would
- then step in the shoes of the county and be the contracting party with the CCMC group in order to manage
- the current convention center and also the future convention center additions under the assignment of that
- uh, agreement. So we would, uh, that, that is that portion. There's also a portion of that agreement
- that acts as a modification of that management agreement. Uh, that would be a modification
- of the relationship between the CIB and CCMC and adds as a party to this agreement, the can visit, uh,
- convention visitors commission known as the CVC. And we'll say that that,
- can be identified as Mike Campbell's group. And so they will be added through a modification of this
- agreement to that agreement. And that agreement or modification is to place the obligation for the promotion,
- marketing, and sales of the convention center with the CVC
- Uh, who will who will undertake that primarily we anticipate through visit Bloomington. So the agreement
- management agreement will be modified with that to that extent in the CBC will be added to the agreement
- we are asking today. It's a little unclear from the agenda item, but we are asking today today to approve the.
- assignment and modification agreement that has been previously provided to you to approve that by this
- board today and have it approved and then with that approval we will send that agreement to the CCMC
- for their approval send it to Mike Campbell and his group at CVC for their approval at a meeting later
- this month and also send it to the county
- for their agreement to sign the assignment and consent to the assignment. So we are asking for that
- approval today. So with that, on this issue, I would ask for a motion to approve the acceptance of assignment
- from Monroe County of the management agreement with CCMC and modification of that agreement
- to add the CBC to this agreement for purposes of promotion, marketing, and sales of the Convention Center.
- And Jim, we're also asking for me to have the ability to execute these documents? Yes. I didn't hear
- your answer, but we are, are we not? Yes, we are, I'm sorry. OK, so we're going to approve these agreements
- and then permit me to execute them on behalf of the board so we can move them along.
- Mike Campbell's board meets. John, just to be clear, it's all incorporated into one agreement. The CBC
- agreement has become part of the convention management agreement. So it's really just one agreement
- we're asking for approval on. Yes, thank you. And Mike Campbell's group meets quarterly. So he has a
- meeting scheduled for later this month, which
- It would be most helpful if we can get this approved today so we can get it moved on to him. So is there
- a motion to approve the recommendation that Mr. Whitlatch has made? Still moved. Is there a second?
- Second. So it's been moved and seconded. Comments, discussion, questions? I was going to say this is
- why you hire attorneys. It is. It is. And we'll vote and then I'll comment further. But Mr. Parrish,
- would you call the roll?
- John Weichart? Yes. Doug Bruce? Yes. Jim Silverstein? Yes. Joyce Polling? Yes. Galen Cassidy? Yes.
- Jay Baer? Yes. Thank you. I want to mention it in public. I want to applaud Mr. Whitlatch for Yeoman's
- work on getting all of these agreements in place for our meeting today.
- We've heard CVC, CIB, CCMC, DBI. It's been alphabet soup and he's done an excellent job sorting it all
- out, negotiating all of these things. I want to express my appreciation. I know we pay him, but I want
- to thank him anyway. So thank you, Jim, for your efforts on our behalf. Well, thank you. And I appreciate
- it. Just like I appreciate all of you doing what you do without being paid. So I appreciate it and I'm
- thankful for the opportunity.
- Thank you. All right, item number 11, hotel RFP process and a schedule. I circulated for you to look
- at and make certain that we're able to meet these commitments. We have our RFP responses due on June
- 30th for our hotel RFP.
- So we need to have a special meeting the next day on July 1st, Wednesday, July 1st, which is two weeks
- from today, so that JS Held can report to us on responses that we've received to our RFP. At that point,
- we will then schedule another special meeting for July 8th to interview
- those respondents to the RFP who have met the requirements of the respondents so that we can bring them
- in and interview them. Then between July 8th and our regular meeting on July 15th, the hotel evaluation
- group will be reassembled to review all the information submitted in the RFPs, to review the information
- from the interviews, and to come back to us at our regular meeting on July 15th with a recommendation.
- on a hotelier at that time, if that is the recommendation that they would bring forward. I will mention
- that that hotel evaluation group, and this is the process that we used two years ago, the same process
- we used two years ago when we interviewed four hotel developers. The evaluation group who would meet
- after the July 8th interviews and before the July 15th recommendation from them include CIB members, Mr. Baer,
- Mr. Bruce, myself, Jim Whitlatch and Jeff Underwood, JS Held and a consultant that JS Held uses, a hotel
- consultant that JS Held uses. And we have two advisory members, Mike Campbell from the CVC and Mike
- McAfee from Visit Bloomington. So that evaluation group would then meet between the July 8th interviews
- to come back to us on July 15th with their recommendation.
- So that is the process and the schedule moving forward. So the first thing on our schedule then will
- be our own special meeting on July 1st to hear from JSL about responses to our RFP. Any questions? Okay,
- thank you. Next item, old business. Is there any old business to be brought before the board? Seeing
- no new business to be brought before the board. Anyone have any new business?
- Seeing none, comments from board members. One comment I would like to make is that you were aware that
- Deb Koontz is leaving her position with JSL on July 2nd. Deb has been with us through all we've been
- through over the last two and a half years. And her advice and counsel have been invaluable. And we
- wish her well as she moves on in her journey to whatever she's going to do next. So thank you.
- Thank you, Deb. Yeah. And also with us is Jason Larison, senior vice president.
- from JSL. Jason's here with us. And Jason, as impossible as it might seem, will be taking Deb's place
- and moving us forward as our owner representative from JSL. So Jason, thank you for being here and welcome.
- And Deb, thank you again very much. You're free to comment if you'd like to. No pressure. Thank you.
- I just want to thank the board for giving. This is an amazing project. And the speed at which
- this organization is moving is
- is amazing. So congratulations for making it happen. And I can't wait to come back for the ribbon cutting.
- All right. Any other comments from board members? All right. Seeing none. Next item is comments from
- the public. We set aside 10 minutes at the end of each meeting for comments from the public. Any public
- speaker is allowed two minutes to make public comments.
- And so the public is now welcome to come forward and if you are here in person or to raise your hand
- if you are joining us remotely. And I see Mr. Green, welcome back Mr. Green to our meeting and please
- identify yourself formally for the record and then the countdown will begin. You are correct. I am Mr.
- Green representing local Bloomington DSA and Bloomington Homes for All. I'm here to
- Again, advocate that this project on Seminary Point be at least delayed a little bit in exchange for
- the CIB to submit a request to actually receive the College Square property, the property that everyone
- agrees is the most optimal location for the host hotel. The CIB has tried to negotiate for, you know,
- over the past year
- years many times, but the current situation has changed and I believe that the RDC is open to a deal.
- We have been interfacing with them, Bloomington Homes for All, about a
- proposed redevelopment project at Seminary Point that involves preserving these affordable housing units
- and this affordable business space. We have a business plan that has been reviewed by lenders and we
- have had at least two lenders agree to sign letters of support for our plan. This Saturday on June 20th
- at noon at the library auditorium we will be having a public presentation of our plan that will
- include all of the details about what we hope to do, how we plan to pay for it, and especially the political
- process that needs to happen for this deal to go through. I hope that members of this board will be
- able to make it there. And I hope that they'll consider the prospect of delaying the July 15th decision
- date, at least until there's some sort of discussion or arrangement with the RDC. Because I think that
- before then,
- If the CIB submits a deal or a response to their RFP that involves a contingent transfer of the seminary
- point and to a nonprofit land trust, I believe that this will be given a fair hearing and given the
- July 20th date for that the RDC's RFP
- submission deadline, I think delaying the decision on whether or not to move forward with some development
- on the artist or on Seminary Point would go would be worthwhile for everyone involved. Thank you. Any
- other public comment? Yes, sir. Please come up, identify yourself and you have two minutes. Oh, no,
- that lifted. Hi, Matthew Joseph. I actually represent the business and financials team for Homes for All.
- I do ask you to submit a proposal to the RDC for College Square and to delay the decision for demolition
- so that the RFP process can finish. I don't have to persuade you on why the College Square is a better
- location. Research is clear that the closer a hotel is to a convention center, the more successful the
- convention center is. But because of the
- almost a rational expense of the land, of the College Square land. In my opinion, I don't think there's
- going to be many other proposals for College Square. So the question is, why will the RDC care about
- the CIB proposal at this point if they only have seminary point to give, which as we know are not equal
- in at least appraised values? It's because of the RDC's openness to subsidize for the sake of maintaining
- super affordable housing. A majority of the RDC members
- be attending our public meeting this Saturday about our plan to save Seminary Point. This is a basic
- question, but why would they show up if they didn't even care in the slightest about this plan and the
- idea of maybe subsidizing the affordable housing? We have a 25-page business plan about how we're going
- to do this, as well as a well-built out pro forma reviewed by interested lenders for how Seminary Point
- can not only be retained,
- but also flourish with the necessary renovations and maintaining the super affordability of it. All
- things we've mapped out successfully with our pro forma and we'll be presenting this Saturday at the
- auditorium and the public library. The RDC is not only interested in subsidizing affordable housing,
- but they're also interested at the very least in our tangible plan of how we can make that happen. And
- a proposal from y'all would be able to facilitate this process. Thank you. Thank you. Any other public comment?
- You'd identify yourself for the record, please. Yes, Jacob Lish, president of the International Alliance
- of Theatrical Stage Employees, Local 618 here from Bloomington, Indiana. I would like to engage the
- board in some conversations on utilizing the stagehand union employees to cover the AV equipment within
- the convention center and as a labor force for larger events that
- may come into the Convention Center. We have a very talented workforce right here in Bloomington that
- would be able to assist the Convention Center in realizing some of these larger events that make them
- through the Convention Center. So I hope to engage the board in conversations on how we could work towards
- an agreement. Thank you. Thank you. Anyone else in person have any comment they would like to make?
- Is there anyone online who's indicated? All right. So that concludes the public comment period. Our
- next meeting is our special meeting on Wednesday, July 1st, 2026 at 3 p.m. back in this room. The next
- item is for adjournment. And as I always say, you don't have to go home, but you can't stay here. We
- are adjourned.