WEBVTT 00:00:00.226 --> 00:00:08.539 - Good afternoon. Let me call to order the meeting of the Monroe County Capital Improvement Board of June 00:00:08.539 --> 00:00:16.531 - 17th, 2026, 3 p.m. And I will ask Mr. Parrish to take the role. John Weichart. Present. Doug Bruce. 00:00:16.531 --> 00:00:22.686 - Here. Jim Soberstein. Here. Joyce Pulling. Galen Cassidy. Here. Jay Barrett. 00:00:26.370 --> 00:00:34.379 - Thank you. Next item on the agenda. Oh, and I want to mention that we've made an amendment to the agenda. 00:00:34.379 --> 00:00:42.011 - If you did not pick up an amended agenda, there was an item that was added to it. So I think we have 00:00:42.011 --> 00:00:50.398 - copies of that available if necessary. So we have added one item to the agenda. Also want to mention we have a 00:00:51.362 --> 00:00:56.783 - rather significant agenda today. So we will try to get through it. Mr. Bruce has a clock that he always 00:00:56.783 --> 00:01:02.100 - puts on me. And I've mentioned that if he interrupts me with any questions that added the end, and so 00:01:02.100 --> 00:01:07.313 - I'm not penalized for that. So we will now move to item number two, approval of the consent agenda, 00:01:07.313 --> 00:01:12.682 - which includes the minutes of the board meeting of May 20th, the minutes of the special meeting of May 00:01:12.682 --> 00:01:17.947 - 30th, claims and financial reports. So is there a motion to approve the consent agenda? So moved. Is 00:01:17.947 --> 00:01:19.198 - there a second? Second. 00:01:19.682 --> 00:01:27.814 - been moved and seconded. Are there any questions, discussion or comments about the consent agenda? 00:01:27.814 --> 00:01:36.685 - If not, Mr. Paris, will you please take the role? John Weichardt? Yes. Doug Bruce? Yes. Yes. Joyce Polling? 00:01:36.685 --> 00:01:42.846 - Yes. Gail and Cassidy? Yes. Jay Barrett? Yes. All right, thank you. Number 00:01:43.042 --> 00:01:50.389 - item number three, a treasurer's report. Mr. Soberstein. Nothing to report, but Mr. Underwood will be 00:01:50.389 --> 00:01:58.240 - talking to us about budget requests later in this meeting. Item number four, president's report, contingency 00:01:58.240 --> 00:02:05.443 - authorizations under $25,000. And I think we may have a slide for that. I did send all of those out 00:02:05.443 --> 00:02:12.574 - to you, which have the detail involved in these as I signed off on them. As you can see, there are 00:02:13.026 --> 00:02:35.197 - A credit of $12,309. See a total contingency used to date. 1% remaining. There's a notation at the bottom 00:02:35.197 --> 00:02:41.054 - that there was a correction 00:02:41.250 --> 00:02:48.059 - reflect the actual contingency use to date, a correction from I think last month when we last looked 00:02:48.059 --> 00:02:55.003 - at it. I've asked that there be a third column on the far side as to reason for the change orders. And 00:02:55.003 --> 00:03:02.014 - so you'll see down below that if you look at those codes, there are three conditions for change orders. 00:03:02.370 --> 00:03:09.868 - They are unforeseen conditions, errors and omissions or owner's request. And you can see that we've 00:03:09.868 --> 00:03:17.591 - coded. We'll code those for you in the future. So you'll know why we are requesting a change and where 00:03:17.591 --> 00:03:25.465 - that change is originating from. So are there any questions about those change orders that I've approved 00:03:25.465 --> 00:03:31.838 - since our last meeting? If not, the next item for me to report is the IMIG proposal. 00:03:31.970 --> 00:03:39.098 - proposal for design services for our existing building from IMEG. And the purpose of that is so that 00:03:39.098 --> 00:03:46.156 - we have consistent experience between the new building once it's completed. So I signed off on that 00:03:46.156 --> 00:03:53.638 - as well since last we met. Any questions about that? All right, thank you. Item number five, construction 00:03:53.638 --> 00:04:00.766 - update. Weddle and Perry. Thank you, John. Yes, Andrew Sherry, project manager with Weddle Brothers. 00:04:02.338 --> 00:04:09.932 - share my screen here. Hopefully include a lot of photos for today's presentation for anybody that hasn't 00:04:09.932 --> 00:04:17.888 - been seeing progress. Again, to talk about today, the construction progress broke out by different activities 00:04:17.888 --> 00:04:25.554 - and then are also our upcoming activities. So here you'll see from the northeast portion of the building, 00:04:25.554 --> 00:04:26.494 - the exterior 00:04:27.074 --> 00:04:32.689 - main entrance. So we've got the brick column wraps going up, we've got glass in, curtain wall frames, 00:04:32.689 --> 00:04:38.470 - the eyebrow, the canopy, roof, all kinds of things ongoing on the building facade. Start with structural 00:04:38.470 --> 00:04:43.975 - steel progress. So our structural steel update, our supplemental steel for the partition walls will 00:04:43.975 --> 00:04:49.645 - be completed at the end of June. Partition walls are in progress with track being installed currently. 00:04:49.645 --> 00:04:55.646 - So we've talked about the supplemental steel for a couple months now. Here on the right hand side you'll see 00:04:55.746 --> 00:05:01.324 - all the bracing and everything for the rails and the trolley system for these partition walls. And then 00:05:01.324 --> 00:05:06.795 - this is actually a track as of this morning being installed for those partition walls. So pretty neat 00:05:06.795 --> 00:05:12.212 - to see that that all come together. Interior concrete work. So slab on grades also all concrete slab 00:05:12.212 --> 00:05:17.682 - on great boards are completed. There's a small portion remaining for concrete pump access, which will 00:05:17.682 --> 00:05:19.774 - be completed by the beginning of July. 00:05:20.034 --> 00:05:26.127 - and then 100% of the floors will be complete on the project. Elevated decks, the only remaining deck 00:05:26.127 --> 00:05:32.221 - that we have to be poured is in this photo here. This is the north mechanical room elevated deck. We 00:05:32.221 --> 00:05:38.435 - will pour this by the end of June, which means again that 100% of elevated deck work will be complete. 00:05:38.435 --> 00:05:44.830 - Exterior concrete, so here is a photo of the south ramp into the building. This is our loading dock area. 00:05:44.994 --> 00:05:50.143 - In this picture, it's kind of hard to see, but in front of the blue house there, all of our south feature 00:05:50.143 --> 00:05:55.292 - walls and foundations are completed. So the ramp, the trash enclosures, things like that. We're currently 00:05:55.292 --> 00:06:00.296 - working on pouring the south entrance ramp to the building, which will be completed by the end of this 00:06:00.296 --> 00:06:00.830 - week, 619. 00:06:02.466 --> 00:06:07.605 - Exterior progress, the building envelope, so exterior column wraps and granite and limestone are in 00:06:07.605 --> 00:06:12.846 - progress on the east elevation. They will be buttoned up by the beginning of next week. We're looking 00:06:12.846 --> 00:06:18.088 - at Monday, Tuesday, and then we'll be starting on the north elevations. Curtain wall frames and glass 00:06:18.088 --> 00:06:23.278 - are installed on the east and north elevations. We have to button up the northeast and the northwest 00:06:23.278 --> 00:06:29.342 - entrances. There's some odd angles there, so some field measurement, things like that, that we're finalizing. We have 00:06:30.082 --> 00:06:36.214 - Perimeter canopy is sheathed around the northeast and west elevations. Our south exterior CMU walls 00:06:36.214 --> 00:06:42.592 - are in progress to dry in our back of house area, so our kitchen, our electrical equipment, things like 00:06:42.592 --> 00:06:49.215 - that. And then metal panels are in fabrication, so our panels will be started around the building following 00:06:49.215 --> 00:06:55.102 - the connector closure in July. So again, we'll see a lot of the facade start to button up here. 00:06:56.770 --> 00:07:02.176 - Here's some exterior photos. So this photo on the left-hand side is the northwest corner. As you can 00:07:02.176 --> 00:07:07.690 - see right behind this boom, there is a temporary door. So we've placed a lot of temporary walls on the 00:07:07.690 --> 00:07:13.150 - project. Anywhere there's not curtain walls installed with glass so that we can get temporary climate 00:07:13.150 --> 00:07:18.717 - control into the building. The top right photo is the east elevation. So you can see that they're about 00:07:18.717 --> 00:07:24.766 - halfway done as of this morning with the brick column wraps. We've got our swing stage up. So buttoning that up. 00:07:25.154 --> 00:07:30.643 - I'm sorry, the hydro mobile set up for the masons to button that up. And then in the bottom right, you'll 00:07:30.643 --> 00:07:35.821 - see the patio area. So you can see the glass here installed on the north elevation, which is a neat 00:07:35.821 --> 00:07:41.155 - feature. Here are some more photos. So the top right is the granite and limestone. This is on the east 00:07:41.155 --> 00:07:46.800 - elevation. So here within the next couple of weeks, because these are installed, once we get the scaffolding 00:07:46.800 --> 00:07:52.185 - down, we're going to start prepping for sidewalks, start button up curves, just button up the perimeter 00:07:52.185 --> 00:07:54.878 - of the project. We'll start on the east elevations. 00:07:55.010 --> 00:08:02.196 - go to the north and then final finalize the west. The bottom right hand inside the back of house area. 00:08:02.196 --> 00:08:09.243 - So again, we've got our hydromobile set up. This will go full course, full elevation above the roof. 00:08:09.243 --> 00:08:16.289 - And this will dry in our electrical rooms, our kitchen area, things like that. On the bottom in that 00:08:16.289 --> 00:08:23.405 - bottom right picture, the bottom left hand side, that's our loading dock access. So we have handrails 00:08:23.405 --> 00:08:24.382 - set up there. 00:08:24.482 --> 00:08:31.667 - That's where we'll have all the loading dock. The left photo is the southeast portion of the building. 00:08:31.667 --> 00:08:38.154 - The column wraps up by the registers a lot. We've got glass installed, and then again, prep. 00:08:38.154 --> 00:08:45.548 - Interior walls, framing drywall continue. Mechanical, electrical, plumbing, and fire protection roughings 00:08:45.548 --> 00:08:52.523 - are in progress, which are both in-wall and overhead. Here you can see restroom areas on the second 00:08:52.523 --> 00:08:53.918 - floor in the photo. 00:08:54.082 --> 00:08:59.706 - In wall blocking is taking place in the offices and the restrooms. And then our back of house interior 00:08:59.706 --> 00:09:05.221 - measuring walls are in progress. I think this morning we had walls approximately six foot tall and a 00:09:05.221 --> 00:09:11.064 - lot of the rooms in the back of house. Here's a photo of all the duct work and overhead rough-in currently 00:09:11.064 --> 00:09:16.524 - in the exhibit hall. So this is the southeast portion of the exhibit hall. Again, a ton of efforts, 00:09:16.524 --> 00:09:20.510 - a lot of coordination going in here with all these systems. Pretty neat. 00:09:22.242 --> 00:09:27.639 - More interior photos here. So this left photo is interior back of house. This is near the loading dock. 00:09:27.639 --> 00:09:32.984 - So again, these interior walls again are around six feet. So now we're walking through door frames and 00:09:32.984 --> 00:09:38.329 - things like that in the back of house. Top right photo is a restroom on the first floor. So you'll see 00:09:38.329 --> 00:09:43.570 - electrical rough-in, blocking, toilets, carriers, things like that. And then the bottom photo is the 00:09:43.570 --> 00:09:49.278 - back of house area too. So this corner right here is where our main electrical gear will sit for the project. 00:09:50.018 --> 00:09:55.276 - Our goal is to get this topped out past the roof next week, put our roof on within the next two weeks 00:09:55.276 --> 00:10:00.585 - and drive that in to where at the end of this month, very beginning of July, we're bringing electrical 00:10:00.585 --> 00:10:01.822 - gear into the building. 00:10:04.514 --> 00:10:09.407 - Upcoming activities on interior work. So interior walls to be framed by the end of June. There will 00:10:09.407 --> 00:10:14.397 - be some miscellaneous walls that are not done because we have some around the main exhibit hall where 00:10:14.397 --> 00:10:19.290 - the partition walls go and stuff in accordion style into the walls. We aren't going to button those 00:10:19.290 --> 00:10:24.231 - up until those are installed. But for the most part, all interior walls will be framed. Fireproofing 00:10:24.231 --> 00:10:29.173 - to be completed in the main portion of the building, leaving only the back of house area, which will 00:10:29.173 --> 00:10:30.494 - be done in the next month. 00:10:32.866 --> 00:10:38.371 - The elevator shaft will be erected, interior stairs to be installed, equipment, electrical and mechanical 00:10:38.371 --> 00:10:43.617 - will start moving into the building and setting in the mezzanines, the mechanical space and then the 00:10:43.617 --> 00:10:48.863 - electrical room. And then drywall hanging will progress. So we are working towards temporary climate 00:10:48.863 --> 00:10:54.212 - control. Currently, we have fans on site. The building is temporarily dried in the majority of spaces. 00:10:54.212 --> 00:10:59.614 - Again, just button up so we can get air movement, start seeing really the interior finishes take place. 00:11:01.794 --> 00:11:07.727 - Upcoming activities for exterior work. So exterior limestone, granite, and masonry work will be on the 00:11:07.727 --> 00:11:13.373 - north and west elevation. Loading dock area to have masonry work start. Also the trash enclosure, 00:11:13.373 --> 00:11:19.248 - the ramp, the big privacy wall along College will start to see some masonry work take place. Exterior 00:11:19.248 --> 00:11:25.066 - site work demolition to start on the east side of the project. So we're going to tear out the curbs, 00:11:25.066 --> 00:11:29.790 - start prepping for sidewalk, pavers, the ramps to the entrance, things like that. 00:11:30.530 --> 00:11:36.119 - Roofing system to be completed over the back of house area, talked about that. And then exterior CMU 00:11:36.119 --> 00:11:42.150 - and brick to be completed on the south portion of the building near the loading dock area. On the right-hand 00:11:42.150 --> 00:11:47.739 - side here, you will see what's going to be on the next slide, but this is our prep for the connector 00:11:47.739 --> 00:11:53.604 - closure that will affect College Avenue here on June 30th. We have started setting window frames, parapet 00:11:53.604 --> 00:11:58.750 - walls are framed. So we're trying to get everything worked towards college so that shut down 00:11:58.850 --> 00:12:04.949 - and we have the majority of work completed. The upcoming connector work. So the connector closure. The 00:12:04.949 --> 00:12:10.870 - closure will be June 30th through July 24th, like we've talked about before. The connector work has 00:12:10.870 --> 00:12:17.087 - started. So curtain wall frames are in progress. Framing and electrical reference are in progress. Metal 00:12:17.087 --> 00:12:23.364 - panels are in a warehouse. They're ready to be mobilized to the job site. So this photo on the right-hand 00:12:23.364 --> 00:12:26.206 - side is looking from the east towards the west. 00:12:26.306 --> 00:12:32.102 - You can see the conduits, we're prepping for the can lights, everything that we can do. Framing, again, 00:12:32.102 --> 00:12:37.899 - just to get to the edge of the road line so that during that closure, we maximize productivity. Closure 00:12:37.899 --> 00:12:43.862 - will include the curtain wall systems, the glass, framing and electrical completion, and all metal panels. 00:12:43.862 --> 00:12:49.993 - The roof will follow after the closure. We've got a couple things to button up. We're doing some coordination 00:12:49.993 --> 00:12:52.222 - with the artwork for connection points. 00:12:52.386 --> 00:13:01.233 - which are all things that will keep us on schedule there. So the closure, these items down here, what 00:13:01.233 --> 00:13:10.080 - we need to do during the closure. So yeah, another big college avenue shut down here. And that's what 00:13:10.080 --> 00:13:17.886 - I have for the update. Thank you. Thank you, Andrew. Any questions for Andrew? Thank you. 00:13:19.618 --> 00:13:25.974 - Next item are the working group updates. And the first one is wayfinding. Eddie Layton can give us an 00:13:25.974 --> 00:13:32.392 - update on bids received and how we're going to move forward with that. Yeah, so we had our bid opening 00:13:32.392 --> 00:13:38.872 - just before this meeting. We received four bids. So that's great. All within our expected budget range. 00:13:38.872 --> 00:13:45.165 - So next steps for that are we will review that with the respondents, make sure everything's covered, 00:13:45.165 --> 00:13:49.278 - and have a recommendation at the July board meeting for approval. 00:13:52.066 --> 00:14:02.123 - Questions for Mr. Layton? All right, thank you. Next item, furniture, fixtures, and equipment. The data 00:14:02.123 --> 00:14:11.793 - is held. We have a request to bid certain packages. Yes. Mary, I'll bring it up, and she's going to 00:14:11.793 --> 00:14:17.982 - give the report today. So it's working? Can you hear me? Great. 00:14:18.210 --> 00:14:25.570 - So, as you know, we've been working with Reload Strategies to generate all the furniture fixtures and 00:14:25.570 --> 00:14:33.074 - equipment pieces that need to come into the Convention Center, new and old. Right now, today, they have 00:14:33.074 --> 00:14:40.289 - been working on getting the major bid packages together, and we're here today to ask approval to go 00:14:40.289 --> 00:14:42.526 - out to bid for those packages. 00:14:42.882 --> 00:14:50.970 - You can see here that these are all anticipated to be over 150K, which is why we're bidding them. But 00:14:50.970 --> 00:14:59.455 - there are four packages, office furniture, pre-function and public space, event and banquet, and equipment 00:14:59.455 --> 00:15:07.702 - and operational items. The schedule for this we'll review at the last slide, but we also wanted to keep 00:15:07.702 --> 00:15:12.222 - you aware that we will be continuing to seek procurement 00:15:12.578 --> 00:15:21.439 - processes for items that can be quoted. Those are items that are between 25K and 149K. You can see them 00:15:21.439 --> 00:15:30.129 - listed here, so they've been identified at this point in time with an anticipated cost of 550,000 for 00:15:30.129 --> 00:15:35.326 - those items. We'll be back to you in August and September to 00:15:35.426 --> 00:15:43.293 - Ask for approval to quote those. The other items will be direct purchase that you can see on the next 00:15:43.293 --> 00:15:51.545 - slide. These are all items that fall under 25,000 and we will be asking to purchase those in the November, 00:15:51.545 --> 00:15:59.643 - December timeframe. They are items that we just go online and purchase. And so they arrive very quickly, 00:15:59.643 --> 00:16:03.422 - which is why that will happen later in the year. 00:16:04.770 --> 00:16:12.982 - The next slide does show you the schedule that is proposed for the bidding process. So today we're here 00:16:12.982 --> 00:16:21.193 - to ask for approval to do that. However, we would not be issuing those to bid until July 1st, receiving 00:16:21.193 --> 00:16:29.721 - those on July 29th, taking the next couple weeks to review those, and then coming back for a recommendation 00:16:29.721 --> 00:16:32.958 - on those at the August 19th CIB meeting. 00:16:33.410 --> 00:16:41.542 - After that, the committee will still be involved for color selection and finite material selections. 00:16:41.542 --> 00:16:49.594 - And then we're doing this at this time so that we can anticipate the lead time and make sure things 00:16:49.594 --> 00:16:58.290 - are here at the appropriate time for delivery that first week of January. So with that, we request approval 00:16:58.290 --> 00:17:02.558 - to go out to bid for the four bid packages as noted. 00:17:04.002 --> 00:17:13.113 - So what we're looking for today is approval to seek bids for the packages as you've described them. 00:17:13.113 --> 00:17:22.953 - So is there a motion? Is there a second? Second. So it's been moved and seconded. Any questions or comments 00:17:22.953 --> 00:17:32.702 - for Mary? Seeing none, Mr. Paris? John Weichart? Yes. Doug Bruce? Yes. Jim Silverstein? Yes. Joyce Paulin? 00:17:32.994 --> 00:17:40.047 - Gail and Cassidy? Yes. Jay Baer? Yes. Okay, thank you. Thank you, Mary. Next item, art, art installation, 00:17:40.047 --> 00:17:46.767 - bead advisory group. I'm going to go ahead and report this information today. The first bullet point 00:17:46.767 --> 00:17:53.886 - on meetings with design and construction team on installation. I just want to quickly report that Benjamin 00:17:53.886 --> 00:18:00.606 - Ball was the artist who was selected for the art installation has already been involved in meetings. 00:18:00.834 --> 00:18:06.702 - with our design and construction team. The reason that's so important that we get moving on that is 00:18:06.702 --> 00:18:12.805 - obviously because we're looking at construction activity for the bridge itself. We wanna make sure that 00:18:12.805 --> 00:18:18.849 - all the adaptations have been made as early as possible so we don't have to go in after the fact, open 00:18:18.849 --> 00:18:25.010 - something up that we've already constructed and then make a change to it. So those meetings have already 00:18:25.010 --> 00:18:30.526 - been taking place and continue to take place, which will move me into the second bullet point 00:18:30.946 --> 00:18:37.598 - contract proposals, we need to enter into an agreement with 00:18:37.730 --> 00:18:44.282 - with a Benjamin Ball to move forward with the project activity, first of all, so that he's confident 00:18:44.282 --> 00:18:50.963 - that we are sincere in having selected him to do the work and also that he can meet expenses that he's 00:18:50.963 --> 00:18:57.580 - going to have to address here as he moves forward in working on the construction activity. So what we 00:18:57.580 --> 00:19:04.067 - have, and I'm going to ask that, let me report on both of these, then we'll see how we want to move 00:19:04.067 --> 00:19:06.078 - forward with approval on them. 00:19:06.242 --> 00:19:14.596 - But what we have accomplished so far is Mr. Whitlatch has prepared a preliminary agreement with Benjamin 00:19:14.596 --> 00:19:22.552 - Ball that allows that work to proceed with an opportunity to begin to submit invoicing for activity 00:19:22.552 --> 00:19:27.166 - as it's occurring. It also buys us time for Mr. Whitlatch 00:19:27.394 --> 00:19:34.045 - and Benjamin Ball to work out an actual contract later on. So what we have, and I've circulated it to 00:19:34.045 --> 00:19:40.566 - you in advance of the meeting, is a preliminary agreement for approval so that we can begin to move 00:19:40.566 --> 00:19:47.087 - forward with that activity. The second thing that I would like to mention to you is that as we move 00:19:47.087 --> 00:19:53.673 - forward with the limestone wall on the north side of the building on 3rd Street, and we're preparing 00:19:53.673 --> 00:19:56.542 - for installation of the limestone wall, and 00:19:57.058 --> 00:20:05.577 - And within that limestone wall, there were three panels that could be used for art installation, for 00:20:05.577 --> 00:20:14.264 - some kind of art. Member Pulling and I have approached Amy Breyer, who is a local sculptor, to ask her 00:20:14.264 --> 00:20:22.783 - if she might begin working with the contractor on the limestone installation of the wall, as well as 00:20:22.783 --> 00:20:26.494 - the fabrication activities to design for us 00:20:26.658 --> 00:20:34.038 - what we might install in those three panels as art in those three panels. In order to move that forward 00:20:34.038 --> 00:20:41.346 - and get that done, we would like to enter into an agreement with Amy Breyer that she submit a proposal 00:20:41.346 --> 00:20:48.584 - for design for those three panels, working closely with Joyce on what she's going to propose and what 00:20:48.584 --> 00:20:56.318 - she's going to design. And our charge to Amy, if you will, has been to honor our commitment to Monroe County 00:20:56.770 --> 00:21:03.339 - that we want to recognize both the history of Monroe County, the legacy of Monroe County, the stewardship 00:21:03.339 --> 00:21:09.785 - of Monroe County in the building, and what a great opportunity it provides for us in the limestone wall 00:21:09.785 --> 00:21:16.106 - on 3rd Street on the north side of the building, which will not be limestone as we might see it in an 00:21:16.106 --> 00:21:22.490 - Indiana University building, which is the kind of flat polished limestone, but instead panels that are 00:21:22.490 --> 00:21:26.270 - different sizes, shapes, coloring, that really truly reflect 00:21:26.562 --> 00:21:33.908 - the quarry environment of southern Indiana. So we want to move forward with Amy to allow her to do some 00:21:33.908 --> 00:21:40.972 - design for what we might insert in those three panels. I forward to tell you some information about 00:21:40.972 --> 00:21:48.319 - Amy. Amy is a master sculptor. She was one of the co-founders of the Indiana Limestone Symposium. She's 00:21:48.319 --> 00:21:50.014 - on faculty at Ivy Tech. 00:21:50.210 --> 00:21:57.312 - quite experienced in terms of working with limestone, with sculpting, and with working with the company 00:21:57.312 --> 00:22:04.413 - we're using now for fabricating the limestone. So I would like your approval to enter into an agreement 00:22:04.413 --> 00:22:11.242 - with Amy to come back to us with a proposal for what we might insert into those three panels in the 00:22:11.242 --> 00:22:14.110 - limestone wall. So what I would ask is if 00:22:14.210 --> 00:22:21.072 - Unless there's objection, I would ask for a motion to approve both the preliminary agreement with Benjamin 00:22:21.072 --> 00:22:27.613 - Ball as well as the proposal for Amy Breyer to move forward with some design for us for the limestone 00:22:27.613 --> 00:22:34.026 - walls. So unless there's objection, if you want to deal with them separately, we can. Otherwise, we 00:22:34.026 --> 00:22:40.567 - can deal with it in one motion. So moved. OK, so we have a motion. Is there a second? Second. So it's 00:22:40.567 --> 00:22:43.966 - been seconded. Any discussion or additional comment? 00:22:44.226 --> 00:22:51.136 - Within the motion, I should have asked for this. I also need your approval for me to execute, to sign 00:22:51.136 --> 00:22:57.910 - these proposals, to sign the preliminary agreement with Benjamin Ball and to sign the proposal with 00:22:57.910 --> 00:23:04.752 - Amy Breyer. So if you'd mind amending your motion to include that authority, I'd appreciate that. My 00:23:04.752 --> 00:23:12.068 - motion is amended. All right. So the motion has been moved and seconded now. So unless there's a discussion 00:23:12.068 --> 00:23:13.694 - or questions, Mr. Baer. 00:23:14.530 --> 00:23:21.036 - Just a quick question. Does she have a not to exceed number for this work? I didn't see that in the 00:23:21.036 --> 00:23:27.543 - paperwork. I just want to make sure that her ultimate vision is aligned with our budgetary reality. 00:23:27.543 --> 00:23:34.440 - Yeah, the proposal is simply for the design activity. And there were some dollar figures in that proposal 00:23:34.440 --> 00:23:37.758 - because we've not asked for anything from her yet. 00:23:37.922 --> 00:23:45.510 - That would be the actual production of the art, or what those costs would be, or what installation would 00:23:45.510 --> 00:23:52.881 - be. So it's simply for the design. And the proposal that she has asked us to consider does have those 00:23:52.881 --> 00:24:00.252 - dollar figures in it. Any other questions? OK, Mr. Parrish, would you take the role? John Leichhardt? 00:24:00.252 --> 00:24:07.262 - Yes. Doug Bruce? Yes. Jim Silberstein? Yes. Joyce Polling? Yes. Galen Cassidy? Yes. Jay Barrett? 00:24:09.538 --> 00:24:18.790 - Yes. All right, thank you. Item number seven, AV and IT procurement requests for approval of QPA purchase 00:24:18.790 --> 00:24:28.130 - of IT equipment, JS held. Mary's moving back to the microphone. As stated here, we're looking for approval 00:24:28.130 --> 00:24:37.033 - to procure the IT equipment via the QPA process, which is the qualified purchasing agent process that 00:24:37.033 --> 00:24:38.430 - the state uses. 00:24:38.722 --> 00:24:47.184 - All the equipment and material for the IT has been defined by ProBlue, who we've also engaged for the 00:24:47.184 --> 00:24:55.728 - network engineering for the project, and they have reviewed that as well. Also, that material has been 00:24:55.728 --> 00:25:04.024 - reviewed by Gene Ratten, our JS-held AVIT expert. There are three packages that we'd like approved. 00:25:04.024 --> 00:25:06.430 - One is for the new building. 00:25:06.754 --> 00:25:15.126 - One is for the existing building and the battery backup equipment that serves both facilities. This 00:25:15.126 --> 00:25:23.665 - allows all the AV equipment, the wireless access panels, et cetera, to work. So you can see the total 00:25:23.665 --> 00:25:32.958 - price on here. We would ask for approval to proceed with this purchase upon which we would ask contingent upon 00:25:33.666 --> 00:25:42.257 - Jeff Underwood and Jim with latches review of terms and conditions. But then after that, Jeff would 00:25:42.257 --> 00:25:51.106 - be creating a purchase order to then make these purchases. One thing to note is that this process, the 00:25:51.106 --> 00:25:55.230 - quotes are only good for two weeks before they, 00:25:55.458 --> 00:26:02.230 - expire, so we have been working to get these to fall within this timeframe for approval today. There 00:26:02.230 --> 00:26:08.936 - is a caveat that, you know, everyone has a caveat these days that, you know, based on tariffs, that 00:26:08.936 --> 00:26:15.641 - pricing could go up. We're not currently seeing that within the IT realm, but just to be aware that 00:26:15.641 --> 00:26:17.854 - we could be back with some small 00:26:18.114 --> 00:26:25.572 - increase but this is as concrete as we can get today to make sure this equipment is here in the fall 00:26:25.572 --> 00:26:33.473 - for installation. Mariel, this is within the budget we've created for such. Yeah, actually very favorably. 00:26:33.473 --> 00:26:41.005 - We had $400,000 for both the consultants as well as the equipment and we're falling under $300,000 at 00:26:41.005 --> 00:26:43.294 - this point in time. Thank you. 00:26:43.458 --> 00:26:52.069 - So what we're looking for today is approval to procure the IT equipment via the QPA. So is there a motion 00:26:52.069 --> 00:27:00.600 - to approve procurement of IT equipment via the QPA? So moved. So it's been moved and seconded. Are there 00:27:00.600 --> 00:27:08.236 - questions? Seeing none, Mr. Paris? John Weichart? Yes. Doug Bruce? Yes. Jim Silberstein? Yes. 00:27:08.236 --> 00:27:12.542 - Joyce Polling? Yes. Galen Cassidy? Yes. Jay Barrett? 00:27:13.602 --> 00:27:23.953 - Yes. Okay, thank you. Thank you. Item number eight, two items, 2027 budget requests that will be presented 00:27:23.953 --> 00:27:25.694 - by Mr. Underwood. 00:27:25.794 --> 00:27:32.287 - I want to mention, and Mr. Baer and I have talked about this statutorily, participating in a meeting 00:27:32.287 --> 00:27:38.909 - remotely, you're not allowed to participate or vote on a budget matter. So as much as we all value Mr. 00:27:38.909 --> 00:27:45.467 - Baer's opinion and his insight, he's unfortunately not able to give us that when we talk about budget 00:27:45.467 --> 00:27:52.153 - issues because of his remote attendance. So I will turn this over now to Mr. Underwood. Good afternoon. 00:27:52.153 --> 00:27:53.182 - Up first is the 00:27:53.410 --> 00:28:00.414 - The construction side of what we're doing now, then this is the food and beverage money for what we've 00:28:00.414 --> 00:28:07.418 - traditionally called the soft cost, the non-straight construction costs of the budget. This represents 00:28:07.418 --> 00:28:14.286 - half a year for the construction that will be completed by July 1st of next year. Obviously, some of 00:28:14.286 --> 00:28:19.998 - those payments will move through and Jim and I and JSL will close out the projects. 00:28:20.194 --> 00:28:27.326 - Just as a reminder that this is paid out of food and beverage funds from the city. The process is we 00:28:27.326 --> 00:28:34.529 - show this to you today. I ask for your approval. Upon that approval, then we will present to the city 00:28:34.529 --> 00:28:41.944 - in August during their weekly budget hearings. This then gets incorporated into the Comptroller's Office 00:28:41.944 --> 00:28:46.110 - budget as a part of the overall food and beverage request. 00:28:46.274 --> 00:28:52.881 - Uh, as a part of that, the city also is paying for the bonds, uh, the annual bond payments out of food 00:28:52.881 --> 00:28:59.296 - and beverage funds. Uh, I would say that we met, um, Jeff McKim and I met with, uh, Buzz Crone, who 00:28:59.296 --> 00:29:05.775 - is the financial advisor, uh, for this project, uh, food and beverage collections remain strong and, 00:29:05.775 --> 00:29:12.318 - and have been at record setting pace so far. Uh, so we're confident that the funds will be available. 00:29:13.346 --> 00:29:21.562 - Then we will go to the FABTAC, the Food and Beverage Tax Advisory Committee after August to have their 00:29:21.562 --> 00:29:29.540 - review. And then it goes back to the city for final appropriation in September and October. So this 00:29:29.540 --> 00:29:37.676 - is the fourth of those budgets. There's also a page that I'll cover the numbers in just a second that 00:29:37.676 --> 00:29:42.622 - shows you historically what we've asked for. But essentially, 00:29:43.010 --> 00:29:49.416 - This is not much different than what we've done in the past. We have a thousand dollars in for supplies 00:29:49.416 --> 00:29:52.126 - that cover such things as checks, you know. 00:29:52.514 --> 00:30:00.237 - and any other miscellaneous supplies that we would need. There is no personnel, which is wages and salaries, 00:30:00.237 --> 00:30:07.535 - and there's no capital request included in those for zero. So the majority of the money is in category 00:30:07.535 --> 00:30:14.762 - three, which is considered and called services. And this follows the format that the city budgets in. 00:30:14.762 --> 00:30:17.950 - So the total request will be $4,000,538,616. 00:30:18.114 --> 00:30:25.214 - uh... that breaks down to legal uh... hundred forty four nine uh... controller seventy one five 00:30:25.314 --> 00:30:34.369 - Owners rep, which is just held for 131,100 insurance for 14,000 website maintenance and design and upkeep 00:30:34.369 --> 00:30:43.595 - of 2000. And then other, which is the majority of 4,174,116. And then down below, you can see the breakdown 00:30:43.595 --> 00:30:51.198 - of those other expenses. So we have commissioning communication and AV and IT equipment. 00:30:51.522 --> 00:30:57.933 - security, graphics and signage, relocation services, furniture, fixtures and equipment and contingencies. 00:30:57.933 --> 00:31:04.466 - And this pretty much follows the same categories that was requested for the current year budget. Obviously, 00:31:04.466 --> 00:31:10.635 - this year's budget is the largest and this will wrap this up with that. So I'd be happy to answer any 00:31:10.635 --> 00:31:12.510 - questions that you might have. 00:31:16.290 --> 00:31:23.299 - Let's see if we can get a motion to approve this budget request and then we can ask questions or have 00:31:23.299 --> 00:31:30.445 - discussion. So is there a motion to approve the request for the 2027 budget that we're going to request 00:31:30.445 --> 00:31:37.316 - to the City Council? So moved. Second. So we have a motion. Mr. Bruce and a second. Mr. Cassidy. So 00:31:37.316 --> 00:31:43.294 - now we can open the floor for questions of Mr. Underwood or comments about the budget. 00:31:48.802 --> 00:31:56.561 - Yeah, I don't see any. So if we could, Mr. Parrish, if you would take the role. John Weichart. Yes. 00:31:56.561 --> 00:32:04.475 - Doug Bruce. Yes. Jim Silberstein. Yes. Joyce Poehling. Yeah. Galen Cassidy. Yes. Jay Baer. Jay is not 00:32:04.475 --> 00:32:05.406 - voting, so. 00:32:05.890 --> 00:32:12.759 - Next item. Oh, thank you. So that passes. Next item is the CBC budget request. Again, Mr. Underwood. 00:32:12.759 --> 00:32:20.104 - Yes. So this is the new one. As we move into the operation phase of the new convention center and existing, 00:32:20.104 --> 00:32:27.109 - we are required to present for approval a budget to both the fiscal bodies of the city and the county. 00:32:27.109 --> 00:32:34.590 - So the county council and city council. This will be our first budget for twenty twenty seven. As a reminder, 00:32:34.882 --> 00:32:42.600 - This represents a full year's worth of operation of the new building and only six months worth of operation 00:32:42.600 --> 00:32:49.890 - at a minimum levels for the existing building because the new building will come on in January and we 00:32:49.890 --> 00:32:56.894 - will shut down this facility for renovations. And those are just set to be completed by July one. 00:32:57.218 --> 00:33:04.410 - Being new, I'll go down through this for you, explain things for you. So the revenues basically come 00:33:04.410 --> 00:33:11.674 - from three different streams. Space rental revenue, which is estimated to be just under $316,000. And 00:33:11.674 --> 00:33:18.937 - then services are things as catering, AVIT set up, and those kind of other services that get provided 00:33:18.937 --> 00:33:22.142 - as a part of these conventions and meetings. 00:33:22.242 --> 00:33:32.069 - that will be held. That's anticipated to be $1,574,403. And then the remainder of the funds come from 00:33:32.069 --> 00:33:41.896 - the county's innkeeper's revenue that's collected and is overseen by the CVC, the Convention Visitors 00:33:41.896 --> 00:33:48.062 - Commission. And we have met with them and requested $1,397,423. 00:33:48.162 --> 00:33:56.755 - They have tentatively agreed to that amount and they will be taking this up for approval at a meeting 00:33:56.755 --> 00:34:05.770 - next week to provide those funds to the CIB for the operations of the expanded existing convention center. 00:34:05.770 --> 00:34:12.510 - That then goes into the operational expenses, the cost of sales, a million 361, 00:34:13.154 --> 00:34:21.459 - comprehensive insurance. This would cover all of the properties, the board, and things like 00:34:21.459 --> 00:34:30.848 - theft, cybersecurity, and those types of things of 200,000. Utilities for both buildings, 377. Building 00:34:30.848 --> 00:34:34.910 - maintenance, 340,000. Office supplies of 58. 00:34:35.170 --> 00:34:42.923 - And that includes software, membership services, enhancements of $29,000, and then professional services 00:34:42.923 --> 00:34:50.529 - contracts, $922,447, which is the amount that would go to the convention center management company for 00:34:50.529 --> 00:34:51.710 - the operations. 00:34:51.810 --> 00:34:58.619 - of those two buildings and then obviously it's a breakeven anticipated to be a breakeven of $3,287,597. 00:34:58.619 --> 00:35:05.559 - Cost of sales goes back up to those services revenues, which is catering and providing all of the setups. 00:35:05.559 --> 00:35:12.303 - And if there's additional equipment needs to be rented and those things. So the cost of sales reflects 00:35:12.303 --> 00:35:18.981 - back up with the services revenue side of things as well. The interlocal agreement that was signed by 00:35:18.981 --> 00:35:20.094 - the four parties 00:35:20.194 --> 00:35:27.379 - requires us, the CIB, to go and get approval of this budget. It does not include an appropriation of 00:35:27.379 --> 00:35:34.991 - any funds. It's merely an approval of the budgets. So we'll be scheduling times with both the city council 00:35:34.991 --> 00:35:42.318 - and the county council to get on their schedules as well, pending approval of this board to have those 00:35:42.318 --> 00:35:46.942 - approved for 2027. Happy to answer any questions you might have. 00:35:49.218 --> 00:35:54.910 - The only comment I would make to Mr. Underwood's report was, 00:35:55.042 --> 00:36:01.379 - was when you said it had been tentatively approved by the CVC. They have not met to approve it. We've 00:36:01.379 --> 00:36:08.151 - simply had discussions with Mike Campbell, who's the president of the CVC, and had a couple of conversations 00:36:08.151 --> 00:36:14.551 - to make sure that the budget was in alignment with his expectations. And he has agreed that it is, and 00:36:14.551 --> 00:36:20.888 - he's now willing to take it to his board to actually seek their approval. So we would need to approve 00:36:20.888 --> 00:36:21.758 - this request. 00:36:21.890 --> 00:36:29.267 - first, and then we will move it on to Mr. Campbell and the CBC for their consideration and their approval 00:36:29.267 --> 00:36:36.435 - as well. So if we could have a motion to approve this budget and then we can have discussion about it. 00:36:36.435 --> 00:36:43.603 - So it's been moved. Second. And seconded. So now we have a motion on the floor. So now we'll open this 00:36:43.603 --> 00:36:48.126 - up for any questions of Mr. Underwood or comments or discussion. 00:36:49.858 --> 00:36:58.478 - So Mike, my question is, so this is 12 months of the new facility and then six months of the old facility 00:36:58.478 --> 00:37:07.018 - since it's gonna be closed. So how does this budget compare to 2026? It's some function of 2026, I would 00:37:07.018 --> 00:37:16.126 - assume. It's about double what that budget has been, a little bit more than that because with the new facility, 00:37:16.258 --> 00:37:26.926 - going from $20,000 to $40,000, just as an example, is. So it's a little bit more than double what that 00:37:26.926 --> 00:37:37.802 - budget was. Yeah. Any other questions? Comments? Seeing none. Mr. Paris? John Weichard? Yes. Doug Bruce? 00:37:37.802 --> 00:37:44.638 - Yes. Jim Silberstein? Yes. Joyce Poehling? Yes. Galen Katzi? Yes. 00:37:45.762 --> 00:37:52.738 - Okay, thank you. Item number nine, real estate report, and there are two items under, bulleted under 00:37:52.738 --> 00:37:59.437 - the real estate report, and Mr. Whitlatch is going to handle those two items. So, Mr. Whitlatch. 00:37:59.437 --> 00:38:06.689 - Thank you. Yes, there's two items, number nine and 10, on the agenda. I'll first start with number nine, 00:38:06.689 --> 00:38:08.830 - which is a real estate report. 00:38:09.026 --> 00:38:16.419 - The first portion of that item number nine is simply an update and does not require any action. And 00:38:16.419 --> 00:38:23.959 - I just want to update, as you know, we both the county and city agreed to deed certain real estate to 00:38:23.959 --> 00:38:31.426 - us in the last three or four months, and those transactions have now been completed. We received the 00:38:31.426 --> 00:38:37.118 - deed transfers from the city of Bloomington, and that is for the real estate 00:38:37.218 --> 00:38:46.204 - directly south of the current convention center, which is the parking lots south of the convention center 00:38:46.204 --> 00:38:54.935 - and behind the courtyard hotel. Those have been transferred to us by the city effective. I believe the 00:38:54.935 --> 00:39:01.886 - date was June 4. And then we have also received deep transfers from Monroe County 00:39:02.050 --> 00:39:10.914 - for the real estate that is further south of the property we just received from the city. That is the 00:39:10.914 --> 00:39:20.039 - real estate that also contains two commercial properties and residential properties on that real estate. 00:39:20.039 --> 00:39:28.990 - The county has also provided additional documentation regarding a 2024 D transfer that they made to us 00:39:29.122 --> 00:39:35.220 - for the property where the current convention center is being built where the legal description was 00:39:35.220 --> 00:39:41.379 - not complete and needed to be supplemented. So they've included that and what they've transferred to 00:39:41.379 --> 00:39:47.782 - us. And I think the effective date on that was June 3rd or June 4th as well. They have not at this point 00:39:47.782 --> 00:39:50.526 - in time though that they've agreed to do it. 00:39:50.690 --> 00:39:57.865 - but have not done it at this point in time and we will continue to talk to them about the timing of 00:39:57.865 --> 00:40:05.184 - that. But the property to the west of the convention center across the beeline trail has not yet been 00:40:05.184 --> 00:40:12.503 - transferred from the county and we're still working on the timing that that will all occur. That's an 00:40:12.503 --> 00:40:17.310 - update on those matters. Any questions on that update from anyone? 00:40:21.314 --> 00:40:29.951 - All right, seeing no questions, I'll move on to the next topic, which is four bullet pointed items for 00:40:29.951 --> 00:40:38.672 - approval by this board. My request will be to take them all together, but to the extent we want to vote 00:40:38.672 --> 00:40:47.141 - or handle any of them separately, we can do that as well. But my request will be to approve all four 00:40:47.141 --> 00:40:48.734 - of these together. 00:40:48.834 --> 00:40:56.048 - First item on those items for approval is an agreement regarding ownership of 396 feet of previously 00:40:56.048 --> 00:41:03.405 - vacated alley. That's about a 66 foot long piece of property to the east of the new convention center. 00:41:03.405 --> 00:41:11.048 - Second item on the list of approval will be the approval of insurance binders and acquisition of insurance 00:41:11.048 --> 00:41:14.334 - for the city and county acquired real estate. 00:41:14.562 --> 00:41:21.809 - We obviously had to get insurance for that and Jeff has talked about or can talk about that if there 00:41:21.809 --> 00:41:29.415 - are any questions regarding the insurance that we had to obtain for the property that we've just acquired 00:41:29.415 --> 00:41:36.662 - from the city and county. Third issue is that as the transition of the county property, we had to or 00:41:36.662 --> 00:41:41.470 - we did take ownership of the commercial and residential properties 00:41:41.666 --> 00:41:48.935 - to the south of the current convention center. That is where my sister's closet and Jeff's warehouse 00:41:48.935 --> 00:41:56.420 - and the other residential properties are located. We've taken ownership of those and as a result, taken 00:41:56.420 --> 00:42:03.616 - the obligation to manage that has become the obligation of the CIB. So that's the third item, which 00:42:03.616 --> 00:42:09.374 - actually goes hand in hand with the fourth item, which is that that real estate 00:42:09.666 --> 00:42:17.629 - commercial real estate and residential properties have been managed by a firm known as PMI and their 00:42:17.629 --> 00:42:25.828 - Indianapolis office, but they have a local presence. They have had a contract with the county to manage 00:42:25.828 --> 00:42:34.028 - that, things like collect rent, perform maintenance, other issues like that. They had an agreement with 00:42:34.028 --> 00:42:34.974 - the county. 00:42:35.106 --> 00:42:45.782 - And they have agreed to allow to sign an agreement with us as we transition that real estate over the 00:42:45.782 --> 00:42:56.876 - next two or three months. They have agreed to do that on a flat $2,500 per month fee, not on a percentage 00:42:56.876 --> 00:43:00.958 - of rents or any other basis. And so my 00:43:01.090 --> 00:43:10.228 - last item on these items for approval is to approve that real estate. So at this time, as a group, I 00:43:10.228 --> 00:43:19.366 - would ask for a motion to approve the vacated alley acquisition, the insurance issue, the acceptance 00:43:19.366 --> 00:43:28.594 - of the commercial residential property to our management. And as part of that, the approval of PMI as 00:43:28.594 --> 00:43:30.494 - the manager for that 00:43:30.626 --> 00:43:37.395 - commercial and residential real estate as we transition. All right. So unless there's objection and 00:43:37.395 --> 00:43:44.233 - there would be a preference to handle them individually, I would entertain a motion to approve these 00:43:44.233 --> 00:43:51.205 - four items. So it's been moved. Is there a second? Second. So it's been moved and seconded. All right. 00:43:51.205 --> 00:43:58.110 - Are there any questions, discussion or comments about the four items that we have moved for approval? 00:43:58.946 --> 00:44:09.269 - Joyce brought this up just a moment ago, but our media agenda is showing 380 square feet on the vacated 00:44:09.269 --> 00:44:19.194 - alley, and it's actually 396, right? That's correct. Yeah, 396 square feet. Okay, great. Thank you. 00:44:19.194 --> 00:44:26.142 - So any other questions, comments? Good catch. Seeing none, Mr. Paris. 00:44:26.338 --> 00:44:35.172 - John Leichhardt? Yes. Doug Bruce? Yes. Jim Silverstein? Yes. Joyce Pollin? Yes. Galen Cassidy? Yes. 00:44:35.172 --> 00:44:44.448 - Jay Baer? Yes. Okay, thank you. Next item, item number 10, is the Convention Center Management Agreement 00:44:44.448 --> 00:44:53.371 - initial review subject to final approval at the July board meeting. Again, Mr. Whitlatch. All right, 00:44:53.371 --> 00:44:56.286 - so this item is to currently the 00:44:56.994 --> 00:45:06.294 - Monroe County has a management agreement for the management of the current convention center. That agreement 00:45:06.294 --> 00:45:15.167 - is currently between Monroe County and the convention center management company. We affectionately call 00:45:15.167 --> 00:45:20.286 - that Talisha. So that is Talisha Coppix, who she works for. 00:45:20.418 --> 00:45:29.976 - And so that is who manages the company. So that's the way to identify that. We also refer to it in our 00:45:29.976 --> 00:45:39.534 - acronym world of CCMC is who that is. So the county currently has an agreement with CCMC to manage the 00:45:39.534 --> 00:45:49.278 - convention center. We have prepared an agreement and we will be asking the board to approve an agreement 00:45:49.410 --> 00:45:59.001 - where the county would assign the county's obligation in that agreement to the CIB and the CIB would 00:45:59.001 --> 00:46:08.973 - then step in the shoes of the county and be the contracting party with the CCMC group in order to manage 00:46:08.973 --> 00:46:19.134 - the current convention center and also the future convention center additions under the assignment of that 00:46:19.298 --> 00:46:27.206 - uh, agreement. So we would, uh, that, that is that portion. There's also a portion of that agreement 00:46:27.206 --> 00:46:34.331 - that acts as a modification of that management agreement. Uh, that would be a modification 00:46:34.331 --> 00:46:42.396 - of the relationship between the CIB and CCMC and adds as a party to this agreement, the can visit, uh, 00:46:42.396 --> 00:46:48.190 - convention visitors commission known as the CVC. And we'll say that that, 00:46:48.482 --> 00:46:58.871 - can be identified as Mike Campbell's group. And so they will be added through a modification of this 00:46:58.871 --> 00:47:10.185 - agreement to that agreement. And that agreement or modification is to place the obligation for the promotion, 00:47:10.185 --> 00:47:16.254 - marketing, and sales of the convention center with the CVC 00:47:16.354 --> 00:47:23.575 - Uh, who will who will undertake that primarily we anticipate through visit Bloomington. So the agreement 00:47:23.575 --> 00:47:30.796 - management agreement will be modified with that to that extent in the CBC will be added to the agreement 00:47:30.796 --> 00:47:38.430 - we are asking today. It's a little unclear from the agenda item, but we are asking today today to approve the. 00:47:38.594 --> 00:47:47.253 - assignment and modification agreement that has been previously provided to you to approve that by this 00:47:47.253 --> 00:47:55.744 - board today and have it approved and then with that approval we will send that agreement to the CCMC 00:47:55.744 --> 00:48:04.403 - for their approval send it to Mike Campbell and his group at CVC for their approval at a meeting later 00:48:04.403 --> 00:48:07.934 - this month and also send it to the county 00:48:08.130 --> 00:48:17.527 - for their agreement to sign the assignment and consent to the assignment. So we are asking for that 00:48:17.527 --> 00:48:27.864 - approval today. So with that, on this issue, I would ask for a motion to approve the acceptance of assignment 00:48:27.864 --> 00:48:36.510 - from Monroe County of the management agreement with CCMC and modification of that agreement 00:48:36.674 --> 00:48:44.563 - to add the CBC to this agreement for purposes of promotion, marketing, and sales of the Convention Center. 00:48:44.563 --> 00:48:52.009 - And Jim, we're also asking for me to have the ability to execute these documents? Yes. I didn't hear 00:48:52.009 --> 00:48:59.971 - your answer, but we are, are we not? Yes, we are, I'm sorry. OK, so we're going to approve these agreements 00:48:59.971 --> 00:49:06.238 - and then permit me to execute them on behalf of the board so we can move them along. 00:49:06.722 --> 00:49:14.330 - Mike Campbell's board meets. John, just to be clear, it's all incorporated into one agreement. The CBC 00:49:14.330 --> 00:49:21.716 - agreement has become part of the convention management agreement. So it's really just one agreement 00:49:21.716 --> 00:49:29.176 - we're asking for approval on. Yes, thank you. And Mike Campbell's group meets quarterly. So he has a 00:49:29.176 --> 00:49:32.574 - meeting scheduled for later this month, which 00:49:32.866 --> 00:49:39.842 - It would be most helpful if we can get this approved today so we can get it moved on to him. So is there 00:49:39.842 --> 00:49:46.485 - a motion to approve the recommendation that Mr. Whitlatch has made? Still moved. Is there a second? 00:49:46.485 --> 00:49:53.195 - Second. So it's been moved and seconded. Comments, discussion, questions? I was going to say this is 00:49:53.195 --> 00:49:59.905 - why you hire attorneys. It is. It is. And we'll vote and then I'll comment further. But Mr. Parrish, 00:49:59.905 --> 00:50:01.566 - would you call the roll? 00:50:02.882 --> 00:50:10.084 - John Weichart? Yes. Doug Bruce? Yes. Jim Silverstein? Yes. Joyce Polling? Yes. Galen Cassidy? Yes. 00:50:10.084 --> 00:50:17.576 - Jay Baer? Yes. Thank you. I want to mention it in public. I want to applaud Mr. Whitlatch for Yeoman's 00:50:17.576 --> 00:50:22.814 - work on getting all of these agreements in place for our meeting today. 00:50:23.010 --> 00:50:29.705 - We've heard CVC, CIB, CCMC, DBI. It's been alphabet soup and he's done an excellent job sorting it all 00:50:29.705 --> 00:50:36.400 - out, negotiating all of these things. I want to express my appreciation. I know we pay him, but I want 00:50:36.400 --> 00:50:43.289 - to thank him anyway. So thank you, Jim, for your efforts on our behalf. Well, thank you. And I appreciate 00:50:43.289 --> 00:50:49.984 - it. Just like I appreciate all of you doing what you do without being paid. So I appreciate it and I'm 00:50:49.984 --> 00:50:51.934 - thankful for the opportunity. 00:50:52.578 --> 00:51:03.588 - Thank you. All right, item number 11, hotel RFP process and a schedule. I circulated for you to look 00:51:03.588 --> 00:51:14.598 - at and make certain that we're able to meet these commitments. We have our RFP responses due on June 00:51:14.598 --> 00:51:17.214 - 30th for our hotel RFP. 00:51:17.442 --> 00:51:25.798 - So we need to have a special meeting the next day on July 1st, Wednesday, July 1st, which is two weeks 00:51:25.798 --> 00:51:34.317 - from today, so that JS Held can report to us on responses that we've received to our RFP. At that point, 00:51:34.317 --> 00:51:40.158 - we will then schedule another special meeting for July 8th to interview 00:51:40.418 --> 00:51:47.473 - those respondents to the RFP who have met the requirements of the respondents so that we can bring them 00:51:47.473 --> 00:51:54.528 - in and interview them. Then between July 8th and our regular meeting on July 15th, the hotel evaluation 00:51:54.528 --> 00:52:01.651 - group will be reassembled to review all the information submitted in the RFPs, to review the information 00:52:01.651 --> 00:52:08.638 - from the interviews, and to come back to us at our regular meeting on July 15th with a recommendation. 00:52:09.218 --> 00:52:16.175 - on a hotelier at that time, if that is the recommendation that they would bring forward. I will mention 00:52:16.175 --> 00:52:23.065 - that that hotel evaluation group, and this is the process that we used two years ago, the same process 00:52:23.065 --> 00:52:29.821 - we used two years ago when we interviewed four hotel developers. The evaluation group who would meet 00:52:29.821 --> 00:52:37.246 - after the July 8th interviews and before the July 15th recommendation from them include CIB members, Mr. Baer, 00:52:37.730 --> 00:52:45.170 - Mr. Bruce, myself, Jim Whitlatch and Jeff Underwood, JS Held and a consultant that JS Held uses, a hotel 00:52:45.170 --> 00:52:52.256 - consultant that JS Held uses. And we have two advisory members, Mike Campbell from the CVC and Mike 00:52:52.256 --> 00:52:59.625 - McAfee from Visit Bloomington. So that evaluation group would then meet between the July 8th interviews 00:52:59.625 --> 00:53:03.806 - to come back to us on July 15th with their recommendation. 00:53:03.970 --> 00:53:11.449 - So that is the process and the schedule moving forward. So the first thing on our schedule then will 00:53:11.449 --> 00:53:19.224 - be our own special meeting on July 1st to hear from JSL about responses to our RFP. Any questions? Okay, 00:53:19.224 --> 00:53:26.702 - thank you. Next item, old business. Is there any old business to be brought before the board? Seeing 00:53:26.702 --> 00:53:32.478 - no new business to be brought before the board. Anyone have any new business? 00:53:34.306 --> 00:53:40.753 - Seeing none, comments from board members. One comment I would like to make is that you were aware that 00:53:40.753 --> 00:53:47.074 - Deb Koontz is leaving her position with JSL on July 2nd. Deb has been with us through all we've been 00:53:47.074 --> 00:53:53.333 - through over the last two and a half years. And her advice and counsel have been invaluable. And we 00:53:53.333 --> 00:53:59.279 - wish her well as she moves on in her journey to whatever she's going to do next. So thank you. 00:53:59.279 --> 00:54:04.286 - Thank you, Deb. Yeah. And also with us is Jason Larison, senior vice president. 00:54:04.706 --> 00:54:11.128 - from JSL. Jason's here with us. And Jason, as impossible as it might seem, will be taking Deb's place 00:54:11.128 --> 00:54:17.928 - and moving us forward as our owner representative from JSL. So Jason, thank you for being here and welcome. 00:54:17.928 --> 00:54:24.288 - And Deb, thank you again very much. You're free to comment if you'd like to. No pressure. Thank you. 00:54:24.288 --> 00:54:30.206 - I just want to thank the board for giving. This is an amazing project. And the speed at which 00:54:30.206 --> 00:54:32.158 - this organization is moving is 00:54:32.322 --> 00:54:39.076 - is amazing. So congratulations for making it happen. And I can't wait to come back for the ribbon cutting. 00:54:39.076 --> 00:54:45.451 - All right. Any other comments from board members? All right. Seeing none. Next item is comments from 00:54:45.451 --> 00:54:52.015 - the public. We set aside 10 minutes at the end of each meeting for comments from the public. Any public 00:54:52.015 --> 00:54:55.550 - speaker is allowed two minutes to make public comments. 00:54:56.002 --> 00:55:02.225 - And so the public is now welcome to come forward and if you are here in person or to raise your hand 00:55:02.225 --> 00:55:08.509 - if you are joining us remotely. And I see Mr. Green, welcome back Mr. Green to our meeting and please 00:55:08.509 --> 00:55:14.855 - identify yourself formally for the record and then the countdown will begin. You are correct. I am Mr. 00:55:14.855 --> 00:55:20.030 - Green representing local Bloomington DSA and Bloomington Homes for All. I'm here to 00:55:20.386 --> 00:55:28.594 - Again, advocate that this project on Seminary Point be at least delayed a little bit in exchange for 00:55:28.594 --> 00:55:37.045 - the CIB to submit a request to actually receive the College Square property, the property that everyone 00:55:37.045 --> 00:55:45.334 - agrees is the most optimal location for the host hotel. The CIB has tried to negotiate for, you know, 00:55:45.334 --> 00:55:46.878 - over the past year 00:55:47.010 --> 00:55:55.290 - years many times, but the current situation has changed and I believe that the RDC is open to a deal. 00:55:55.290 --> 00:56:01.054 - We have been interfacing with them, Bloomington Homes for All, about a 00:56:01.218 --> 00:56:08.251 - proposed redevelopment project at Seminary Point that involves preserving these affordable housing units 00:56:08.251 --> 00:56:15.017 - and this affordable business space. We have a business plan that has been reviewed by lenders and we 00:56:15.017 --> 00:56:21.983 - have had at least two lenders agree to sign letters of support for our plan. This Saturday on June 20th 00:56:21.983 --> 00:56:28.414 - at noon at the library auditorium we will be having a public presentation of our plan that will 00:56:28.546 --> 00:56:36.139 - include all of the details about what we hope to do, how we plan to pay for it, and especially the political 00:56:36.139 --> 00:56:43.105 - process that needs to happen for this deal to go through. I hope that members of this board will be 00:56:43.105 --> 00:56:50.349 - able to make it there. And I hope that they'll consider the prospect of delaying the July 15th decision 00:56:50.349 --> 00:56:57.524 - date, at least until there's some sort of discussion or arrangement with the RDC. Because I think that 00:56:57.524 --> 00:56:58.430 - before then, 00:56:58.562 --> 00:57:08.640 - If the CIB submits a deal or a response to their RFP that involves a contingent transfer of the seminary 00:57:08.640 --> 00:57:18.239 - point and to a nonprofit land trust, I believe that this will be given a fair hearing and given the 00:57:18.239 --> 00:57:21.886 - July 20th date for that the RDC's RFP 00:57:21.986 --> 00:57:29.600 - submission deadline, I think delaying the decision on whether or not to move forward with some development 00:57:29.600 --> 00:57:36.859 - on the artist or on Seminary Point would go would be worthwhile for everyone involved. Thank you. Any 00:57:36.859 --> 00:57:43.975 - other public comment? Yes, sir. Please come up, identify yourself and you have two minutes. Oh, no, 00:57:43.975 --> 00:57:51.518 - that lifted. Hi, Matthew Joseph. I actually represent the business and financials team for Homes for All. 00:57:52.098 --> 00:57:59.084 - I do ask you to submit a proposal to the RDC for College Square and to delay the decision for demolition 00:57:59.084 --> 00:58:05.937 - so that the RFP process can finish. I don't have to persuade you on why the College Square is a better 00:58:05.937 --> 00:58:12.790 - location. Research is clear that the closer a hotel is to a convention center, the more successful the 00:58:12.790 --> 00:58:15.518 - convention center is. But because of the 00:58:15.650 --> 00:58:21.712 - almost a rational expense of the land, of the College Square land. In my opinion, I don't think there's 00:58:21.712 --> 00:58:27.598 - going to be many other proposals for College Square. So the question is, why will the RDC care about 00:58:27.598 --> 00:58:33.660 - the CIB proposal at this point if they only have seminary point to give, which as we know are not equal 00:58:33.660 --> 00:58:39.838 - in at least appraised values? It's because of the RDC's openness to subsidize for the sake of maintaining 00:58:39.838 --> 00:58:43.102 - super affordable housing. A majority of the RDC members 00:58:43.202 --> 00:58:49.311 - be attending our public meeting this Saturday about our plan to save Seminary Point. This is a basic 00:58:49.311 --> 00:58:55.541 - question, but why would they show up if they didn't even care in the slightest about this plan and the 00:58:55.541 --> 00:59:01.831 - idea of maybe subsidizing the affordable housing? We have a 25-page business plan about how we're going 00:59:01.831 --> 00:59:08.121 - to do this, as well as a well-built out pro forma reviewed by interested lenders for how Seminary Point 00:59:08.121 --> 00:59:09.694 - can not only be retained, 00:59:09.794 --> 00:59:15.457 - but also flourish with the necessary renovations and maintaining the super affordability of it. All 00:59:15.457 --> 00:59:21.176 - things we've mapped out successfully with our pro forma and we'll be presenting this Saturday at the 00:59:21.176 --> 00:59:26.895 - auditorium and the public library. The RDC is not only interested in subsidizing affordable housing, 00:59:26.895 --> 00:59:32.728 - but they're also interested at the very least in our tangible plan of how we can make that happen. And 00:59:32.728 --> 00:59:39.070 - a proposal from y'all would be able to facilitate this process. Thank you. Thank you. Any other public comment? 00:59:42.434 --> 00:59:49.260 - You'd identify yourself for the record, please. Yes, Jacob Lish, president of the International Alliance 00:59:49.260 --> 00:59:55.762 - of Theatrical Stage Employees, Local 618 here from Bloomington, Indiana. I would like to engage the 00:59:55.762 --> 01:00:02.523 - board in some conversations on utilizing the stagehand union employees to cover the AV equipment within 01:00:02.523 --> 01:00:06.814 - the convention center and as a labor force for larger events that 01:00:06.914 --> 01:00:13.640 - may come into the Convention Center. We have a very talented workforce right here in Bloomington that 01:00:13.640 --> 01:00:20.365 - would be able to assist the Convention Center in realizing some of these larger events that make them 01:00:20.365 --> 01:00:27.420 - through the Convention Center. So I hope to engage the board in conversations on how we could work towards 01:00:27.420 --> 01:00:34.014 - an agreement. Thank you. Thank you. Anyone else in person have any comment they would like to make? 01:00:34.946 --> 01:00:42.368 - Is there anyone online who's indicated? All right. So that concludes the public comment period. Our 01:00:42.368 --> 01:00:50.013 - next meeting is our special meeting on Wednesday, July 1st, 2026 at 3 p.m. back in this room. The next 01:00:50.013 --> 01:00:57.509 - item is for adjournment. And as I always say, you don't have to go home, but you can't stay here. We 01:00:57.509 --> 01:00:58.622 - are adjourned.