WEBVTT 00:00:00.994 --> 00:00:07.198 - With you all approving both of those budgets, the CVC approving the operating center budget as well, 00:00:07.198 --> 00:00:13.401 - and we're onto the next steps and I'm happy to answer any questions. Yeah, the only other point that 00:00:13.401 --> 00:00:20.158 - I would add, and maybe Jeff said this and I just didn't pick up on it, although the council is looking at the 00:00:20.354 --> 00:00:26.676 - operating budget, none of the operating budget funding comes out of the city's funds. It's all from 00:00:26.676 --> 00:00:33.125 - the Convention and Visitor Center, from the innkeeper's tax, but the interlocal agreement was created 00:00:33.125 --> 00:00:39.448 - and has this approval by both bodies of those budgets. So that's why we're presenting that tonight. 00:00:39.448 --> 00:00:46.782 - And I would cordially invite any of you to join with us for item number seven of nine on the city council's agenda. 00:00:46.882 --> 00:00:53.224 - bring your toothbrush and your change of clothes and you're welcome to come with us to City Council 00:00:53.224 --> 00:01:00.010 - meeting. Any hands? Any hands? All right, seeing none, we'll move on. People in comment? Yes. Am I correct 00:01:00.010 --> 00:01:06.289 - in saying this is the last construction budget, 2027? Yes, this will be the last food and beverage 00:01:06.289 --> 00:01:11.870 - appropriation budget with the City Council. Okay. All right, thank you. Well done, Jim. 00:01:12.130 --> 00:01:19.430 - Item number five, construction. Oh, I'm sorry. Item number four, president's report, change authorizations. 00:01:19.430 --> 00:01:26.256 - Your agenda says those under $25,000. We had some that I sent to you late this morning that are over 00:01:26.256 --> 00:01:33.016 - $25,000. I sent an email to you last evening explaining why you were getting those. And I apologize 00:01:33.016 --> 00:01:38.558 - for getting a lot of this information out to you late before we had the meetings. 00:01:39.138 --> 00:01:45.445 - But in many cases, like these change orders, we're trying to keep to the construction schedule and make 00:01:45.445 --> 00:01:51.692 - sure we're not delaying anything. So sometimes timing is such that we get them out to you pretty close 00:01:51.692 --> 00:01:58.302 - to the time we actually meet. So we attempt not to do that, but in this case, we had to. So I'm going to let 00:01:58.402 --> 00:02:05.036 - turn this over to, I think Jay has held, but if I may, let me handle the first one and then we'll move 00:02:05.036 --> 00:02:11.929 - to the second one. So the first one is the change order under $25,000, which you've given me the authority 00:02:11.929 --> 00:02:18.756 - to approve that. I sent that out to you earlier. It's a change for steel tubes for the elevator brackets. 00:02:18.756 --> 00:02:25.262 - It's coded as item as number two, an error and omission. I forwarded that to you and I signed off on 00:02:25.262 --> 00:02:27.774 - that and that's already been approved. 00:02:28.002 --> 00:02:35.064 - If you have any questions about it, I'm happy to answer them. Okay. If I'm not seeing any, so let's 00:02:35.064 --> 00:02:42.408 - move to the line to those below the orange line, which are the approvals of over 25,000. And your first 00:02:42.408 --> 00:02:49.541 - question could be, well, wait a minute. One of those is $21,000. You will hear in the description of 00:02:49.541 --> 00:02:55.614 - it that it is actually an addition to one you approved last month. So the cumulative, 00:02:55.874 --> 00:03:03.493 - effect of what you approved last month, plus this one is a figure much greater than $25,000. So that's 00:03:03.493 --> 00:03:11.186 - why 21,168 is still on for your approval as a board today. So with that, let me turn this over to Jason 00:03:11.186 --> 00:03:18.804 - Larson, J.S. Held. Yeah, Mr. President, you took away the thunder for the most interesting part of the 00:03:18.804 --> 00:03:24.574 - conversation, but in terms of the under 25 or over 25, but it's under 20, 25. 00:03:25.186 --> 00:03:33.410 - I digress. Did I do okay? You did very well. All right. So thank you. Okay. So as mentioned, the CA 00:03:33.410 --> 00:03:41.634 - 59 is related to a change order that was addressed at the last meeting. This is additional cost for 00:03:41.634 --> 00:03:49.694 - the steel that is needed for the north feature wall. So in both 59 and 60 on these feature walls, 00:03:49.858 --> 00:03:58.798 - what was missed was the need for structural capacity to hold these limestone pieces in place. And that's 00:03:58.798 --> 00:04:07.568 - where these adjustments are coming in. CA 59 is specifically for the north feature wall. And I believe 00:04:07.568 --> 00:04:10.718 - this wraps up any intended costs for 00:04:11.042 --> 00:04:16.964 - or the North wall, correct? Yeah, so the original PCO of the 100,000 was based off of assumptions while 00:04:16.964 --> 00:04:22.773 - the SI, the supplemental instructions were being finalized. So we built a little bit of a contingency 00:04:22.773 --> 00:04:28.467 - in there. When the documents were released, we got final pricing, which put us at the 121,000 here. 00:04:28.467 --> 00:04:34.332 - So the additional 21,000 is where it comes into play. So that actually leads in then to the discussion 00:04:34.332 --> 00:04:39.742 - about CA 60, which is revisions for the West feature wall. That is the final numbers are still 00:04:39.874 --> 00:04:47.975 - under development. This 275, it feels like it's going to capture the extent of the changes. What this 00:04:47.975 --> 00:04:56.154 - does is give the ability to, assuming that your approval comes through, for Weddle Brothers to be able 00:04:56.154 --> 00:05:04.255 - to continue moving forward with the work once they receive that final number. But this 275, you could 00:05:04.255 --> 00:05:06.558 - think of as a not to exceed, 00:05:07.010 --> 00:05:15.066 - authorization so that way they can move forward. Whatever that balance is between the final number and 00:05:15.066 --> 00:05:23.043 - this 275 will come back into the contingency after it's identified. And we can provide that update at 00:05:23.043 --> 00:05:30.942 - the next meeting or as we get those updated numbers in. So this is changing, it is changing the wall 00:05:30.942 --> 00:05:32.350 - structure, sorry, 00:05:35.170 --> 00:05:42.464 - side is a similar situation. What's challenging about it is this is where the wall is also intersecting 00:05:42.464 --> 00:05:49.899 - with the bridge that is connecting from the new convention center over to the existing convention center. 00:05:49.899 --> 00:05:57.123 - So there's some additional details to be addressed with that. But it's a similar situation in that the 00:05:57.123 --> 00:06:03.646 - Anchorage, the structural support, was not adequately incorporated into the original design. 00:06:06.242 --> 00:06:12.392 - Yeah, and let's go ahead. Are there any other questions? I mean, normally we have a motion and then 00:06:12.392 --> 00:06:18.788 - we have the discussion, but let's go ahead and ask questions if you have them and then we can deal with 00:06:18.788 --> 00:06:24.999 - a motion. Yes, Mr. Cassidy. Are there concerns that the 275 allocated for that isn't enough? Because 00:06:24.999 --> 00:06:31.334 - it seemed like that $100,000 for the north wall was supposed to have that buffer. So are there similar 00:06:31.334 --> 00:06:35.454 - concerns here that that's not going to be enough? I think it's the 00:06:36.002 --> 00:06:44.694 - There was a swag blow on this one, low end to high end, and this splits it in the middle. So we believe 00:06:44.694 --> 00:06:53.051 - it's enough. And we've given buffer to really believe it's enough. So question. So in building with 00:06:53.051 --> 00:07:01.910 - limestone, that's pretty common in Indiana. And I'm just wondering why we've got $400,000 worth of missed 00:07:01.910 --> 00:07:05.086 - anchorage here. How does that happen? 00:07:07.202 --> 00:07:13.993 - Maybe that's a question for Mr. Layton. Yeah, I can answer that one. So I think it's partially the unique 00:07:13.993 --> 00:07:20.464 - details we're going for here. The size of the blocks are very unique. It's not a traditional stacked 00:07:20.464 --> 00:07:26.934 - masonry stone. In hindsight, we would have went with the masonry construction back up to begin with. 00:07:26.934 --> 00:07:34.238 - That's what we're changing to. And then I think on top of that, when we got the actual stones that were procured, 00:07:35.042 --> 00:07:43.734 - just the natural limitations of how they break the stone. Many of them are larger than we expected, 00:07:43.734 --> 00:07:53.034 - and that's kind of compounding the issue. You may recall that in February of 2025, we approved the design, 00:07:53.034 --> 00:08:02.334 - and we approved the quarry-type stone that would have different sizes, variegation color, and all of that. 00:08:02.658 --> 00:08:09.332 - So we are getting what we approved. We're getting what we asked for in the design. Obviously, what's 00:08:09.332 --> 00:08:16.071 - been missed is the weight of it, the size and the weight of it, and what that means to the structural 00:08:16.071 --> 00:08:22.745 - support that's required. So it was missed. So what we're dealing with is we're getting what we asked 00:08:22.745 --> 00:08:29.022 - for. If we had known these things in advance, this dollar figure would have been incorporated. 00:08:29.602 --> 00:08:36.234 - in the original budget for the stone and we would have decided we wanted to have that stone or we didn't 00:08:36.234 --> 00:08:42.677 - want to have that stone. But we are getting what we asked for and we're running into what we run into 00:08:42.677 --> 00:08:49.056 - from time to time, which is a review and looking at structural changes means it's going to cost more 00:08:49.056 --> 00:08:55.373 - than originally anticipated. So that's where we are. Any other comments or questions? Yes, Mr. Big. 00:08:55.373 --> 00:08:58.910 - Yeah, I think that's a fair point that if we would have 00:08:59.938 --> 00:09:06.329 - fully understood and articulated the weight of these blocks to begin with, the project would have been 00:09:06.329 --> 00:09:12.535 - $400,000 more expensive to begin with, right? And so it's not as if we've added anything. It's just 00:09:12.535 --> 00:09:18.864 - it comes as a shock because it's so unforeseen when 18%, approximately the entire budget for overages 00:09:18.864 --> 00:09:21.470 - are for two walls. It's just difficult to 00:09:21.634 --> 00:09:28.810 - difficult to swallow, and I think difficult to explain to folks as well. So unfortunate set of circumstances, 00:09:28.810 --> 00:09:35.333 - and I hope they're the nicest walls in town. Yeah. Unless there are other questions. Now let's have 00:09:35.333 --> 00:09:41.988 - a motion. So we need a motion to approve, and let's do it in one motion unless you want to break them 00:09:41.988 --> 00:09:48.903 - out. But let's have one motion to approve CA 59 and CA 60. So is there a motion for approval? It's moved. 00:09:48.903 --> 00:09:50.142 - Is there a second? 00:09:53.122 --> 00:10:00.230 - Second. I'm going to let Mr. Hannan get in the minutes and we'll accept his second and I'll catch you 00:10:00.230 --> 00:10:07.478 - up later, Mr. Bruce. All right, so it's been moved and seconded and now is there any further discussion 00:10:07.478 --> 00:10:14.099 - or any additional questions? If not, Mr. Parrish, would you take the roll? John Weichart? Yes. 00:10:14.099 --> 00:10:20.510 - Doug Bruce? Yes. Jim Silverstein? Yes. Jay Baer? Yes. Galen Cassidy? Yes. Kyle Hannan? Yes. 00:10:31.490 --> 00:10:39.956 - Somehow I'm turning my, I don't want to say I'm turning myself off, that would sound inappropriate, 00:10:39.956 --> 00:10:49.099 - but somehow my microphone keeps being muted. So let's move on then to the construction update from Weddell, 00:10:49.099 --> 00:10:57.564 - Mr. Sherry. Yes, thank you, John. Andrew Sherry, project manager with Weddell Brothers. So overall, 00:10:57.564 --> 00:11:01.374 - a ton of progress. Get this to blow up here. 00:11:01.538 --> 00:11:06.676 - So we'll go through the construction progress, upcoming activities, and then hit some highlight areas 00:11:06.676 --> 00:11:12.015 - like the connector and then the third street improvements that we're in the middle of. As far as exterior 00:11:12.015 --> 00:11:17.253 - concrete, so our east exterior work, our hardscapes are completed. Topsoil and planing is going to take 00:11:17.253 --> 00:11:22.542 - place in October. Our north exterior work on the north side of the building, our curbs are poured. Light 00:11:22.542 --> 00:11:27.730 - pole rough ends are in progress as of this week. And then sidewalks are starting between the curbs and 00:11:27.730 --> 00:11:29.694 - the building this week into next week. 00:11:29.794 --> 00:11:35.237 - Existing courtyard works, our sidewalks are completed, and then our paver bases have been poured as 00:11:35.237 --> 00:11:40.679 - of this morning to prep for all of our paperwork. So the picture here is the northeast entrance. So 00:11:40.679 --> 00:11:46.449 - as you can see, the ADA ramps are in place. The sidewalk heads to the south, and then we have our topsoil 00:11:46.449 --> 00:11:51.946 - area over here on the left-hand side of the photo. Next year of progress, masonry works, our feature 00:11:51.946 --> 00:11:54.014 - walls are completed in the south lot. 00:11:54.338 --> 00:12:00.442 - Our vision wall along the south lot and College Avenue is in progress. And then we're preparing to start 00:12:00.442 --> 00:12:06.662 - our column wraps at the connector right now. Our glazing systems, curtain wall systems have been completed 00:12:06.662 --> 00:12:12.360 - on the east and north and patio elevations. Curtain walls are in progress on the west elevations. 00:12:12.360 --> 00:12:18.405 - As of today, all openings have been released. We have one last opening that is currently being procured 00:12:18.405 --> 00:12:20.382 - at the southwest side of the job. 00:12:20.514 --> 00:12:25.896 - But everything has been released, field measured, glazing on site. And then glazing is being installed 00:12:25.896 --> 00:12:31.278 - in the frames on the patio in the west elevations as we speak. Here's some exterior photos. So the top 00:12:31.278 --> 00:12:36.503 - photos are the curtain wall systems on the patio. The top left, you can see the existing convention 00:12:36.503 --> 00:12:41.728 - center in the background. And then on the bottom here, these are the feature walls around the trash 00:12:41.728 --> 00:12:45.438 - enclosures with the brick laid and stuff in the south side of the lot. 00:12:47.170 --> 00:12:52.912 - Additional exterior photos, the photo on the left is the north side bus lane. So the bus lane has been 00:12:52.912 --> 00:12:58.543 - poured. The top right photo is the connector going into the expansion. And then again, another photo 00:12:58.543 --> 00:13:04.230 - on the bottom right hand side of the east elevation. So all the glazing in place, we have a couple of 00:13:04.230 --> 00:13:10.083 - pieces that need installed. The canopy system, the glass has been field measured to be procured, gutters 00:13:10.083 --> 00:13:14.878 - tied in, and then prepping to install all of our doors and everything in that corner. 00:13:16.194 --> 00:13:21.373 - Interior progress. So drywall and framing is continuing throughout the building. Miscellaneous bulkheads 00:13:21.373 --> 00:13:26.404 - and bump out framing. Whenever we say bump out framing, these are the bump outs around the large duct 00:13:26.404 --> 00:13:31.386 - in the exhibit hall. So frame the walls, hang the walls, install the duct risers, and then build the 00:13:31.386 --> 00:13:36.368 - bump outs around it. The exhibit wall has over 90% of the drywall hung and currently being finished. 00:13:36.368 --> 00:13:39.870 - And drywall finishing being completed on the second floor as we speak. 00:13:41.730 --> 00:13:46.199 - Ruff ins, all in wall inspections are completed on the project other than the elevator shaft. That's 00:13:46.199 --> 00:13:50.757 - a huge milestone. Overhead ruff ins continue throughout the entirety of the building and then overhead 00:13:50.757 --> 00:13:55.315 - inspections, a lot of our overhead inspections are completed, actually getting ready to start ceilings 00:13:55.315 --> 00:13:59.740 - and areas. And this photo right here on the right hand side is looking south out of the lot. So all 00:13:59.740 --> 00:14:04.298 - the conduits and everything going from the south lot and basically behind this picture is the overhead 00:14:04.298 --> 00:14:05.758 - door into the main exhibit hall. 00:14:08.962 --> 00:14:14.747 - Interior progress, all back of house masonry is completed. Our stair towers are completed as far as 00:14:14.747 --> 00:14:20.706 - the masonry walls. The divider wall in the mechanical room is in progress to allow our fire protection 00:14:20.706 --> 00:14:26.550 - equipment to be set. So we have our lines roughed into the building, field measurement taking place. 00:14:26.550 --> 00:14:32.798 - The photo right here is as of this morning set in the last stairs in Unit D, the south side of the project. 00:14:32.994 --> 00:14:38.483 - Back of house stairs are the only item in steel that we're showing to be in progress, and those are 00:14:38.483 --> 00:14:44.247 - going to be completed next week, which we'll then pour those and use those as access. Interior progress, 00:14:44.247 --> 00:14:49.955 - so painting continues throughout the project. Painting is completed in the east and the north corridors 00:14:49.955 --> 00:14:55.554 - on the walls. The mechanical mezzanines both north and south have been painted to allow for us to set 00:14:55.554 --> 00:14:56.158 - equipment. 00:14:56.258 --> 00:15:02.460 - Back of house block filler and first coat is completed. So the kitchen area the loading dock area Storage 00:15:02.460 --> 00:15:08.545 - rooms and then the painters are preparing to start painting in the exhibit hall and on the second floor 00:15:08.545 --> 00:15:14.572 - On the right hand side here. You'll see one of the office spaces on the first floor Basically finished 00:15:14.572 --> 00:15:20.891 - out ready for ceilings and flooring Paint around the door frames things like that trim out Tile so restroom 00:15:20.891 --> 00:15:25.630 - tile in the north restrooms is going to be completed next week. We have probably 00:15:25.826 --> 00:15:32.744 - 10 employees on site right now, laying tile in the North corridor, the North restrooms, and then progressing 00:15:32.744 --> 00:15:39.155 - to the West corridor and West restrooms. I have a photo coming up here on the top right. This is one 00:15:39.155 --> 00:15:45.565 - of the restrooms on the North side with all the tiles set. So we're moving forward to get our toilet 00:15:45.565 --> 00:15:51.976 - partitions, our carriers, casework, things like that. The bottom right hand side is the second floor 00:15:51.976 --> 00:15:53.118 - drywall progress. 00:15:53.282 --> 00:15:59.684 - as of this morning. And then on the left side here, that is all the large duct and overhead in the storage 00:15:59.684 --> 00:16:05.667 - room in the back of house near the kitchen. Here's some more interior photos. The left-hand side is 00:16:05.667 --> 00:16:11.650 - the loading dock area. The top right is the exhibit hall, so south wall on the right, the east wall 00:16:11.650 --> 00:16:17.813 - and the far portion of the photo, all the duct and everything on the ground. And then the bottom right 00:16:17.813 --> 00:16:23.198 - is all the tile backer board in the west corridor, where the tile go up in the corridors. 00:16:25.698 --> 00:16:31.437 - Upcoming activities, so partition wall installation starts this coming Monday. So we have deliveries 00:16:31.437 --> 00:16:37.518 - of our partition walls on Monday. They will hang those and put them into the recess pockets in the exhibit 00:16:37.518 --> 00:16:43.200 - hall. Casework and solid surface has been field measured and will be delivered in October. So we'll 00:16:43.200 --> 00:16:48.883 - start setting desk solid surface underneath the windows. Ceilings will start in the exhibit hall by 00:16:48.883 --> 00:16:51.838 - 1st of October in areas also in the East corridors. 00:16:53.090 --> 00:16:58.575 - Corridor tile will progress, so the wall tile in the corridors. Equipment to be set with final terminations 00:16:58.575 --> 00:17:03.755 - to start by October. So a lot of our equipment is going to start hitting next week for the mechanical 00:17:03.755 --> 00:17:08.479 - mezzanines that allow us to do our termination points for electrical ductwork, final piping, 00:17:08.479 --> 00:17:13.557 - things like that. And then our kitchen cooler is in progress of being procured. They field measured 00:17:13.557 --> 00:17:17.214 - and released the kitchen cooler. So again, just large milestones there. 00:17:18.498 --> 00:17:23.960 - Upcoming activities for exterior work. Our north sidewalks and light pole bases will be installed. Our 00:17:23.960 --> 00:17:29.263 - west curbs will be demolished with new curbs following in the next couple of weeks. Last section of 00:17:29.263 --> 00:17:34.991 - our exterior CMU to be completed at the southwest portion of the project. Exterior metal panels to progress 00:17:34.991 --> 00:17:40.400 - around the project. They're currently being installed on the east side, the parapet walls between the 00:17:40.400 --> 00:17:45.438 - low roof and the high roof. The north feature wall, based off of today's approval, will start. 00:17:45.538 --> 00:17:51.508 - And then exterior units to be set on the back of house roof. So we have a crane coming to site next 00:17:51.508 --> 00:17:57.478 - Wednesday to set the unit on the back of house roof, which is approximately 55 feet long. Connector 00:17:57.478 --> 00:18:03.628 - activities. So the photo here shows the sidewalks poured and then the bands here where pavers will go. 00:18:03.628 --> 00:18:09.717 - So the concrete's poured in that to prep for the paver to be released. Artwork connection points have 00:18:09.717 --> 00:18:13.598 - been installed. We are preparing to start on the connector roof. 00:18:13.858 --> 00:18:20.253 - and then metal panels will be installed on the bottom side of the connector also. Third street improvements. 00:18:20.253 --> 00:18:26.296 - This has been our biggest baby over the last few weeks. So storm systems and structures are installed. 00:18:26.296 --> 00:18:32.163 - The bus lane has been completed. The north curbs are completed along with the median, which you can 00:18:32.163 --> 00:18:38.206 - see in the photo here. Paving will take place tomorrow morning for striping to be completed on Friday. 00:18:38.498 --> 00:18:45.036 - We will then relocate our barricades, set up our pedestrian diversions, and reopen the road Friday afternoon. 00:18:45.036 --> 00:18:50.980 - So that's a huge milestone. Here's a photo looking towards the east. So the turn lanes with college 00:18:50.980 --> 00:18:57.043 - behind. Again, we get the pavement down, the pavement markings. All this will start to come together, 00:18:57.043 --> 00:19:03.284 - and then we'll button up the sidewalks on the north side of the job site. And then here is the bus lane. 00:19:03.284 --> 00:19:07.742 - So I thought this was a neat picture. And that is the construction update. 00:19:08.994 --> 00:19:16.269 - Very nice. Any questions or observations? Yes, Mr. Barrett. Is the column wrap material under the connector 00:19:16.269 --> 00:19:23.409 - the same brick as it is in other places or is it a different material? Yes, sir. Same to Mexico. I didn't 00:19:23.409 --> 00:19:30.145 - ask when the change orders went up. The change order percentage were about 54% into the contingency 00:19:30.145 --> 00:19:37.150 - fund with about 1.1 million still left. Where would you estimate we are into the construction activity? 00:19:37.570 --> 00:19:43.654 - Over 70%. I'd say the mid 70s for the expansion portion of the project. Okay, so we're about 70% complete. 00:19:43.654 --> 00:19:49.851 - We've used about 54% of the contingency and we still have a balance of about 1.1 million in that contingency 00:19:49.851 --> 00:19:55.935 - fund. Yes, sir. Can you give us an update on where we are with the demolition process? Yeah, so in regards 00:19:55.935 --> 00:20:02.133 - to Seminary Point, we have the environmental testing has taken place everywhere except for Jeff's warehouse. 00:20:02.133 --> 00:20:04.862 - We're waiting on the final reports and results. 00:20:04.962 --> 00:20:12.146 - BRCJ is working on compiling the construction set so that we can get that in plan review and continue. 00:20:12.146 --> 00:20:19.260 - And then we're still on track to start our demolition activities in the November timeframe to be done 00:20:19.260 --> 00:20:26.305 - by end of year. Okay. Thank you. Any other questions? Let me ask Mr. Layton, I asked him if he could 00:20:26.305 --> 00:20:33.419 - give us an update on where we are with our lead certification. So I'll turn to Mr. Layton and let him 00:20:33.419 --> 00:20:34.814 - tell us about that. 00:20:36.450 --> 00:20:44.654 - Yeah, happy to do so. So just a quick kind of update kind of where we were, where we are, where we're 00:20:44.654 --> 00:20:53.261 - going on the lead submission. So you might remember during the design phase, we were tasked with achieving 00:20:53.261 --> 00:21:01.385 - lead silver, which that requires 50 to 59 credits. At the time, we were targeting 53 as the items we 00:21:01.385 --> 00:21:05.246 - felt like we could get with a kind of targeting 00:21:05.442 --> 00:21:12.114 - A few key areas, having to do with the urban location, you get a lot of credits for that in regards 00:21:12.114 --> 00:21:19.120 - to public transit and ease of access, that sort of thing. Heat line reduction through roofing materials, 00:21:19.120 --> 00:21:26.125 - optimizing our water and energy use through selections of equipment. Enhanced commissioning is a process 00:21:26.125 --> 00:21:30.462 - that is part of the construction process that gets us in points. 00:21:30.562 --> 00:21:36.799 - a lot of the material selection using recycled or more environmentally friendly materials are the ways 00:21:36.799 --> 00:21:42.975 - that you would get credits. So we target all those items. Some of those have to do with the things we 00:21:42.975 --> 00:21:49.030 - picked during the design phase. Some of those even started before many of you were even involved in 00:21:49.030 --> 00:21:50.846 - the project. For example, the 00:21:51.074 --> 00:21:56.908 - We are getting an innovation credit or going after an innovation credit for community outreach 00:21:56.908 --> 00:22:03.049 - and involvement, which goes all the way back to 2018 when we started this process and getting doing 00:22:03.049 --> 00:22:09.313 - design shreds and that whole process of getting community engagement and that sort of thing. Just the 00:22:09.313 --> 00:22:15.455 - site that's selected helps with the density and diverse use credit access to transit. So, you know, 00:22:15.455 --> 00:22:16.990 - we are utilizing all the 00:22:17.090 --> 00:22:22.861 - Bloomington Transit lines to go around the city and the fact that we're right adjacent to the transit 00:22:22.861 --> 00:22:28.575 - station as a way to get some credits. And then bicycle facilities as well. You might remember we had 00:22:28.575 --> 00:22:34.403 - a lot of discussion around bike racks all around the building and a bike shelter. Those get us credits 00:22:34.403 --> 00:22:40.173 - as well and having the regional and state bike routes nearby are all data points that help us achieve 00:22:40.173 --> 00:22:41.022 - those credits. 00:22:42.946 --> 00:22:48.935 - During the construction phase, as just a screenshot of the process, Joey and Sam with Weddle are working 00:22:48.935 --> 00:22:55.210 - through how to submit those lead online. It's a little bit of an arduous process, but they all get submitted. 00:22:55.210 --> 00:23:01.142 - Even both the design and construction credits get submitted throughout the project phase. And then once 00:23:01.142 --> 00:23:07.131 - the project is complete, it gets reviewed and we get comments back and kind of see how we do. The things 00:23:07.131 --> 00:23:09.470 - we're tracking currently have to do with 00:23:09.666 --> 00:23:14.955 - landfill diversion, keeping materials out of landfill, recycling them. The enhanced commissioning is 00:23:14.955 --> 00:23:20.348 - definitely part of it. They're sitting in our owner meetings or doing site visits and testing and that 00:23:20.348 --> 00:23:26.003 - sort of thing. And then we are monitoring the products in the middle. So we may select the right materials. 00:23:26.003 --> 00:23:31.239 - We gotta make sure those materials end up in the project on the job site as well. So we're tracking 00:23:31.239 --> 00:23:36.632 - those environmental product declarations that they provide to show where materials come from, how much 00:23:36.632 --> 00:23:39.198 - they're recycled, for example, things like that. 00:23:39.746 --> 00:23:45.954 - And then Weddell is tracking all their tickets for trucks that leave the sites and where they're going, 00:23:45.954 --> 00:23:52.281 - how much of that weight is diverted from landfills and that sort of thing because there's targets towards 00:23:52.281 --> 00:23:58.250 - those numbers. So we're still on target for silver. It's a little unfortunate because we don't know 00:23:58.250 --> 00:24:04.398 - that for sure until LEED reviews it when we submit it. We just have to follow the rules and track that 00:24:04.398 --> 00:24:08.158 - out as long as we go. But so far, looking good. Any questions? 00:24:08.738 --> 00:24:14.877 - Yes, Mr. Bay. Is that final dispensation post-opening of the Convention Center, or we don't know? Yeah, 00:24:14.877 --> 00:24:21.252 - once construction is 100% complete. So I should say 100% complete for the expansion, because we're treating 00:24:21.252 --> 00:24:27.214 - the expansion as the lead project. So the renovation is not considered as part of that. So once that 00:24:27.214 --> 00:24:33.412 - phase is complete, we'll be able to submit all the information, and they'll review it, give us comments, 00:24:33.412 --> 00:24:37.662 - make any adjustments or responses. So don't order a plaque, apparently. 00:24:37.826 --> 00:24:48.958 - They'll be happy to sell you one. Yeah, sure. It feels a lot like a Michelin guy restaurant. Yeah. Yes, 00:24:48.958 --> 00:24:59.875 - Mr. Hanna. What is enhanced commissioning? So building commissioning is having a third party engineer 00:24:59.875 --> 00:25:04.478 - come out and review the functioning of the 00:25:04.642 --> 00:25:11.574 - different systems in the building. So that's the baseline thing that you'd expect in most projects. 00:25:11.574 --> 00:25:18.715 - Enhanced commissioning, which is more of a lead requirement, starts even during the design phase. They 00:25:18.715 --> 00:25:25.924 - review our specifications, they review the submittals as they come in, and third party oversight across 00:25:25.924 --> 00:25:31.678 - the entire project. Any other questions? OK. Thank you, Mr. Layton. Working group. 00:25:31.938 --> 00:25:39.350 - updates, anything from wayfinding this month, Mr. Layton? No, we're just working through the submittal 00:25:39.350 --> 00:25:46.619 - process and waiting for things to arrive on site. Okay, thank you. Furniture fixtures and equipment, 00:25:46.619 --> 00:25:54.031 - I know we have a presentation from JSL. Yes, I'll ask Mary Kropinski from the team to walk through the 00:25:54.031 --> 00:25:55.902 - latest regarding the FF&E 00:26:05.250 --> 00:26:15.099 - As you may remember, we have Reload Strategies as our FF&E consultant. So as they presented last month, 00:26:15.099 --> 00:26:24.854 - we received all the bid work. So that's any cumulative items over $150,000. This month, we are working 00:26:24.854 --> 00:26:31.294 - on the quotes, which are from materials that don't exceed $150,000. 00:26:31.458 --> 00:26:40.594 - That's what we'll be presenting today. We are required to get three quotes for each of the items that 00:26:40.594 --> 00:26:49.730 - we're searching. So with this, you have in front of you a list of approximately nine items that we've 00:26:49.730 --> 00:26:58.776 - gotten quotes on. This shows you the successful quote and the total amount. We had an early estimate 00:26:58.776 --> 00:27:00.478 - figure of 550,000. 00:27:00.738 --> 00:27:11.523 - for all the quote items. And we're coming in as a total of $532.129.05. Most of the items already include 00:27:11.523 --> 00:27:21.799 - shipping. There's one or two that don't. So there may be an additional small amount to adjust on the 00:27:21.799 --> 00:27:30.142 - stage drop figure for the stage 40 by 40. These items have all been reviewed with 00:27:30.242 --> 00:27:38.567 - the staff, as well as Jeff. Jeff's been involved in seeing the quotes ahead of time. If you turn to 00:27:38.567 --> 00:27:47.559 - the second slide, and we'll come back to this, but the second slide shows you, I know that's very difficult 00:27:47.559 --> 00:27:53.470 - to read at this level, that we did receive on most items three quotes. 00:27:53.570 --> 00:28:02.044 - We at least sought out three or more quotes on each. And so we are presenting those successful ones 00:28:02.044 --> 00:28:10.602 - to you. They all were the low quotes that we are bringing forward that you see back on slide one. If 00:28:10.602 --> 00:28:19.330 - we could go back there. Happy to answer questions as we can. I'm sure you're interested in the one ton 00:28:19.330 --> 00:28:22.974 - box truck. That's a Chevy product. It is a 00:28:23.106 --> 00:28:35.157 - 2027 Chevrolet Express commercial cutaway 3500 V8. White standard. And then you can see that the forklift 00:28:35.157 --> 00:28:46.868 - and scissor lift, those are both Toyota products. Stage drop for the stage and stage risers is someone 00:28:46.868 --> 00:28:51.870 - that the convention center has worked with. 00:28:52.162 --> 00:29:03.008 - give us a very favorable price on that. The other items, tabletop covers, dance floor and dance caddy 00:29:03.008 --> 00:29:14.174 - to carry all that material, rolling bars and rolling food break stations. So the box truck will have the 00:29:14.306 --> 00:29:21.193 - logo that we've approved, rather than any other logo that may be floating around in conversation right 00:29:21.193 --> 00:29:28.013 - now. That's been included yet. I think that comes out of operations, not sure. Mr. Baird, do you have 00:29:28.013 --> 00:29:34.832 - a question? Just one. I don't think we have quite the right total on the rolling bars, ice covers. 12 00:29:34.832 --> 00:29:40.382 - at 79 is not 97. OK. That's 95 something. Not a big deal, but that's a couple. No. 00:29:40.546 --> 00:29:48.415 - The difference that you would find between those is the shipping costs. So when you're looking at unit 00:29:48.415 --> 00:29:56.055 - prices, I knew you would be interested in that, but that also includes shipping costs. And so doing 00:29:56.055 --> 00:30:03.695 - quick math, it looks like this is coming in about, what, $18,000 under what we had budgeted for it. 00:30:03.695 --> 00:30:10.494 - Okay. So you're asking for our approval to move forward? We would like approval to award 00:30:10.722 --> 00:30:17.777 - the quotes to the lowest bidder in each of these categories so that we can move on to getting those 00:30:17.777 --> 00:30:25.396 - purchased. Okay. Do we have a motion to approve that recommendation? Is there a second? It's been seconded. 00:30:25.396 --> 00:30:32.521 - Any discussion or questions? All right. Seeing none. Mr. Paris? John Weichart? Yes. Doug Bruce? Yes. 00:30:32.521 --> 00:30:39.294 - Jim Silverstein? Yes. Joyce Poehling? Yes. Jay Baer? Yes. Galen Cassidy? Yes. Kyle Hannan? Yes. 00:30:40.226 --> 00:30:48.229 - Just to let you know, we will be back for items that are under $25,000 that are direct purchase. So 00:30:48.229 --> 00:30:56.473 - you'll see us again talking more about FF&E. But those don't come out of that $550. No, they had their 00:30:56.473 --> 00:31:04.556 - own budget. Thank you. Hard installation. We've got a couple of things from our bead advisory group, 00:31:04.556 --> 00:31:10.078 - and I'll turn this over to Mr. Cassidy. Thank you. I believe we have 00:31:10.434 --> 00:31:18.010 - a slide up here too. So yeah, today wanted to update you on the remaining 1% for the arts budget and 00:31:18.010 --> 00:31:25.586 - a policy recommendation regarding third party displays. So we can go forward. And just a reminder of 00:31:25.586 --> 00:31:33.237 - our committee members, which is on this next slide, our active members, including myself, are Malcolm 00:31:33.237 --> 00:31:37.662 - Abrams, Talisha Coppock, Dallas Evans, Jennifer Muezevich, 00:31:37.858 --> 00:31:45.767 - uh, Chad Rabinovitz, Ajaan Rose, Rob Shakespeare, Betsy Stewart, Steve Versaugh, and Holly Warren. Um, 00:31:45.767 --> 00:31:53.600 - Rob and Betsy are the, are the two newest members. And then Joyce and Jim are contributing CI members 00:31:53.600 --> 00:32:01.356 - to our group for this next phase of, um, selection. So, um, and onto the next slide, just to review, 00:32:01.356 --> 00:32:07.422 - um, the 1% gave us a total budget of 520,000. Um, we ended up using, uh, just, 00:32:07.682 --> 00:32:14.802 - under $432,000 for the large-scale installation you see pictured here. That also included the travel 00:32:14.802 --> 00:32:21.992 - expenses and auditoriums for the finalist in that number as well. That left us with just over $88,000 00:32:21.992 --> 00:32:29.393 - remaining in this budget, and the purpose of that will be the expansion of the permanent art collection. 00:32:29.393 --> 00:32:34.398 - And on to the next slide, just some details. So that remaining budget, 00:32:34.658 --> 00:32:42.296 - will be used to expand the Convention Center permanent art collection through local artists. That is 00:32:42.296 --> 00:32:50.086 - the priority there is local artists. Next steps include these following items and tentative timelines. 00:32:50.086 --> 00:32:57.724 - This is a little bit ambitious, but this is what we're going for. So we need to finalize and release 00:32:57.724 --> 00:33:03.774 - a call for artists. And then that process we plan on having it done in October. 00:33:04.802 --> 00:33:12.705 - which that will be open. And then by November, we would close that and begin a review and recommendation 00:33:12.705 --> 00:33:20.381 - process that would come back to the CIB for final approval with the hope that the art pieces would be 00:33:20.381 --> 00:33:28.058 - installed within January. So again, that is a tentative timeline. There's many more details with that 00:33:28.058 --> 00:33:32.574 - too, but our group is meeting to finalize all these things. 00:33:33.282 --> 00:33:41.244 - as well. So that is a brief update on the remaining budget. The next slide here. Gail, can I ask a question? 00:33:41.244 --> 00:33:48.622 - Sure. How does your group define local? We're talking about local art. How is local defined? We have 00:33:48.622 --> 00:33:56.000 - met on that and we have defined local as Monroe County in every county touching Monroe County. So if 00:33:56.000 --> 00:34:01.406 - you think of Monroe County as the donut hole, any county that is touching 00:34:01.538 --> 00:34:07.620 - Monroe would also be included in eligible for a local artist. Yeah. Okay. So Monroe and adjacent County. 00:34:07.620 --> 00:34:13.413 - So we're, yes. Okay. All right. Thank you. Sorry to interrupt. Go ahead. No, no problems. Are there 00:34:13.413 --> 00:34:19.206 - any questions before we move on to the, to the policy, are there any questions or comments? When we 00:34:19.206 --> 00:34:25.056 - do a call for artists in this part of the project, what are we asking for? Like, cause there's a lot 00:34:25.056 --> 00:34:26.910 - of different things that, that, 00:34:27.010 --> 00:34:33.410 - but there's only so many things that can go in a convention center. So how are we guiding the submissions 00:34:33.410 --> 00:34:39.870 - to make sense for something that could be installed here? Are we giving them certain areas of the building 00:34:39.870 --> 00:34:45.485 - to shoot at? What is the process? We are. We have been coordinating with Schmidt about those 00:34:45.485 --> 00:34:51.583 - art opportunities. But this leaves us with a lot of different opportunities in terms of the specific 00:34:51.583 --> 00:34:55.326 - media that goes in. Our group has talked about digital media. 00:34:55.426 --> 00:35:01.227 - They've talked about more permanent things, even sculptures. But this is something that our group is 00:35:01.227 --> 00:35:07.028 - still finalizing in the call for ours. But we don't really want to put a lot of limitations on this. 00:35:07.028 --> 00:35:12.945 - We want to be able to receive a lot of different kinds of art within the budget, of course, which will 00:35:12.945 --> 00:35:18.976 - be a big piece on how pieces are valued. But we're primarily looking at pieces that already exist. We're 00:35:18.976 --> 00:35:21.790 - not trying to commission new pieces due to time. 00:35:21.986 --> 00:35:28.163 - And we're also considering maintenance of these pieces too. So all those things need to be finalized 00:35:28.163 --> 00:35:34.523 - in a call for artists that will come back to the CIB before it is released too. Gail, and you mentioned 00:35:34.523 --> 00:35:40.883 - two new members, Rob Shakespeare and Betsy Stewart, is that? That's correct, yeah. And Rob is currently 00:35:40.883 --> 00:35:47.305 - on the Bloomington Arts Commission. I think Betsy is a former member of the Bloomington Arts Commission. 00:35:47.305 --> 00:35:50.974 - Betsy's on there as well. It has been a part of the current 00:35:51.650 --> 00:35:59.292 - And then we also have an art collection. So we wanted to make sure we had that representation on the 00:35:59.292 --> 00:36:07.011 - beat advisory group. Absolutely. Thank you. The next item is a policy recommendation to our board. We 00:36:07.011 --> 00:36:15.031 - in light of some requests we've received from third parties about display are the beat advisory committee 00:36:15.031 --> 00:36:17.150 - was asked to consider this. 00:36:17.794 --> 00:36:25.237 - And our group came to the conclusion, and I'll start reading here, that the CIB does not accept third-party 00:36:25.237 --> 00:36:32.197 - permanent displays in the Convention Center. Only the work the CIB owns or commissioned is displayed 00:36:32.197 --> 00:36:39.295 - at the building's permanent collection. So we may approve temporary art exhibits in designated gallery 00:36:39.295 --> 00:36:46.462 - spaces. The Convention Center right now is a part of the gallery walk and has some rotating art pieces. 00:36:46.818 --> 00:36:53.532 - that is a possibility in this policy, we may approve that, but it will be time-limited, confined to 00:36:53.532 --> 00:37:00.312 - a space designated for that purpose, and removed at the close of a approved exhibition period. Event 00:37:00.312 --> 00:37:07.294 - banners and client graphics in a rented room are permitted during this event, so this does not prohibit 00:37:07.294 --> 00:37:14.142 - those. And there's some examples at the bottom of this policy. Again, everything we own or commission 00:37:14.786 --> 00:37:21.851 - is allowed as well as temporary art exhibits approved by the Bloomington Convention Center and installed 00:37:21.851 --> 00:37:28.647 - designated gallery spaces and short-term decor that a paying client puts in a rented meeting room or 00:37:28.647 --> 00:37:35.376 - ballroom for an event. Of course, that is taken down after the event ends. What is not permitted is 00:37:35.376 --> 00:37:40.894 - third party that are not clients for standing or long-term displays. So our group 00:37:41.378 --> 00:37:48.152 - has asked that this policy be considered and would encourage approval from the CIB. Why don't we do 00:37:48.152 --> 00:37:54.927 - this? Why don't we take that as a motion from Galen? Is there a second? And there's a second. And I 00:37:54.927 --> 00:38:01.566 - want to point out that Jim and Joyce have also been involved with Galen as they've reviewed this. 00:38:01.858 --> 00:38:07.486 - So it's been moved and seconded. So is there a discussion about us adopting this as a policy, Mr. Baer? 00:38:07.486 --> 00:38:13.005 - Just one at the expense of being persnickety about it, because I think it could happen at some point. 00:38:13.005 --> 00:38:18.471 - We specifically say that event banners and client graphics in a rented room are permitted during the 00:38:18.471 --> 00:38:23.936 - event. We do not mention banners or graphics on the exterior of the convention center. And for large 00:38:23.936 --> 00:38:29.726 - events, that is not only possible, but likely. So I think we might consider looping that into this policy. 00:38:35.202 --> 00:38:40.486 - So I'm sorry, which one of the points where? It's the third paragraph there where it says event banners 00:38:40.486 --> 00:38:45.720 - and client graphics in a rented room are permitted during the event. I would suggest it would be event 00:38:45.720 --> 00:38:50.852 - banners and client graphics are permitted during their event without mention of where it is. Because 00:38:50.852 --> 00:38:56.187 - if you have a large conference, a thousand people, you're going to have a sign outside that says welcome 00:38:56.187 --> 00:39:01.573 - to the conference hanging off of the building. And that is not allowed based on the way this is currently 00:39:01.573 --> 00:39:04.926 - written. Is there any objection from the committee to making that 00:39:05.026 --> 00:39:11.622 - substitution? Is there anything that we would, is there an unintended consequence of doing this? So 00:39:11.622 --> 00:39:18.416 - the only problem I have with it is that if we had six different events going on in the building at one 00:39:18.416 --> 00:39:25.341 - time and they all wanted to put a banner on the front of the building, how do we prioritize that? That's 00:39:25.341 --> 00:39:27.518 - the issue that I have with that. 00:39:35.714 --> 00:39:41.682 - I'm not sure your microphone's picking up your comment, Joyce. Are there city regulations about signage 00:39:41.682 --> 00:39:47.420 - that we need to keep up? I don't know. Would you entertain this? Can we entertain passing this as a 00:39:47.420 --> 00:39:53.444 - policy and amending it, doing some more research and coming back if we need to and amending it? Oh yeah, 00:39:53.444 --> 00:39:59.355 - it's fine by me. I just want to make sure we don't get caught out and a big conference is going to ask 00:39:59.355 --> 00:40:01.822 - for it, for sure. Yeah, yeah. Why don't we 00:40:02.402 --> 00:40:10.173 - We have a motion and a second for the policy. Like any policy, we may find there were unintended consequences 00:40:10.173 --> 00:40:17.308 - that developed over time, and we'd have to amend it later on. So let's come back to this as a policy 00:40:17.308 --> 00:40:24.373 - for now. Are there any other questions or discussion about the policy as presented? Do you want the 00:40:24.373 --> 00:40:30.590 - committee to come back with more on this topic? No, I think this is our starting point. 00:40:31.170 --> 00:40:38.298 - As we live with it, we're going to know what we need to come back with, if anything. All right. Any 00:40:38.298 --> 00:40:45.497 - other questions or comments? So seeing none, if you would take the role, please. So to adopt this as 00:40:45.497 --> 00:40:52.910 - a policy. John Weichart? Yes. Doug Bruce? Yes. Jim Silverstein? Yes. Joyce Polling? Yes. Jay Baer? Yes. 00:40:52.910 --> 00:40:56.830 - Galen Cassidy? Yes. Kyle Hannon? Yes. Okay, thank you. 00:40:57.314 --> 00:41:04.128 - Thank you, and thank your committee for all the work that it puts in on this. It's much appreciated. 00:41:04.128 --> 00:41:10.942 - I know it's very time consuming. Item number seven, internet provider recommendation, Mr. Underwood. 00:41:11.362 --> 00:41:17.568 - Yes, we have talked in the past about AV and IT equipment, and we've got most of that on order. One 00:41:17.568 --> 00:41:23.898 - of the things that we need is an internet provider. We currently have that for the existing building. 00:41:23.898 --> 00:41:30.228 - So we solicited quotes to provide internet services for both the current and expanded building. Three 00:41:30.228 --> 00:41:36.559 - companies submitted proposals, AT&T, Comcast, and Smithville. The proposals were reviewed by ProBlue, 00:41:36.559 --> 00:41:40.158 - the current IT service manager for the convention center, 00:41:40.258 --> 00:41:47.629 - delicious coffee can her staff and myself and after reviewing that we are recommending approval of Smithville 00:41:47.629 --> 00:41:54.463 - as the primary provider with Comcast as the backup provider. This provides by having to this provides 00:41:54.463 --> 00:42:01.566 - continued service should one or the other service become available. This combination is the lowest price. 00:42:01.698 --> 00:42:09.471 - Smithville and Comcast are the incumbent providers now, and Smithville is obviously a local company. 00:42:09.471 --> 00:42:17.476 - You can see down at the bottom a summary of that. The two services between Smithville and Comcast would 00:42:17.476 --> 00:42:23.710 - be $1,650 per month combined. In addition, we would have fire alarm and elevator 00:42:23.778 --> 00:42:30.628 - line service monitoring as well. And that would be $114.36 provided by Smithville. And you can see what 00:42:30.628 --> 00:42:37.215 - the other two combinations were. I might note that if Smithville, if we would recommend an award to 00:42:37.215 --> 00:42:44.329 - Comcast and AT&T, there was a termination penalty for Comcast under the contract. So it would have affected 00:42:44.329 --> 00:42:50.982 - that number, but it doesn't really matter because we're recommending the low. I'd be happy to answer 00:42:50.982 --> 00:42:52.958 - any questions you might have. 00:42:54.050 --> 00:43:00.603 - So let's see if we have a motion to approve this and then we can have questions or discussions. So is 00:43:00.603 --> 00:43:07.412 - there a motion to approve? So moved. Second. Okay. So it's been, I'm sorry. It was, it was, let me guess. 00:43:07.412 --> 00:43:14.029 - Mr. Bruce isn't in the minutes yet. So it was moved by Mr. Bruce and seconded by Joyce Bowling. So any 00:43:14.029 --> 00:43:18.590 - questions or discussion about a motion to approve this recommendation? 00:43:18.914 --> 00:43:26.212 - Jeff, is this in addition to what the convention center is paying today for internet service, or is 00:43:26.212 --> 00:43:33.803 - this replacing? This replaces this. Yes. Do we know what the current fee is for that? I do not. I don't 00:43:33.803 --> 00:43:40.517 - know if Kalisha's in that room right now. She is. She might go offhand. Oh, here she comes. 00:43:40.517 --> 00:43:45.918 - Here she comes. Dun-dun-dun-dun-dun-dun-dun. Just half that amount. Yeah. 00:43:47.362 --> 00:43:54.952 - So, uh, and we've got great internet service right now and this will double it. And the question was 00:43:54.952 --> 00:44:02.466 - what, how much are we paying now? Yeah. Oh, I'm sorry. I missed that. Yeah. Uh, it's Smithville and 00:44:02.466 --> 00:44:09.755 - it's about six 50 a month and Comcast, which is like two 50 a month. Okay. Thank you. Thank you. 00:44:09.755 --> 00:44:15.166 - Is this, this is all, is this fiber or is the backup fiber? Yeah. Yeah. 00:44:17.346 --> 00:44:24.242 - Okay, any other questions? So we have a motion and a second. Mr. Paris? Just one real quick. Oh, yes. 00:44:24.242 --> 00:44:31.205 - It is... Alicia, I think in some cases, we would charge exhibitors or events to use the Wi-Fi. So this 00:44:31.205 --> 00:44:38.034 - isn't necessarily a sunk cost. Most of our office could actually be defrayed by fees paid by clients 00:44:38.034 --> 00:44:44.862 - over time. Right. If they use any of the AT or IV services, then they get charged directly for that. 00:44:47.234 --> 00:44:53.541 - All right. Anything else? Mr. Barrett, please take the roll. John Weichart. Yes. Doug Bruce. Yes. James 00:44:53.541 --> 00:44:59.544 - Soberstein. Yes. Joyce Pulling. Yes. Jay Barrett. Yes. Galen Cassidy. Yes. Kyle Hannan. Yes. Okay. 00:44:59.544 --> 00:45:05.730 - Thank you. Item number eight. We have a presentation from Visit Bloomington. Sean Ballard, Convention 00:45:05.730 --> 00:45:12.097 - Sales and Marketing Director is here and he's going to give us an update on information related to Visit 00:45:12.097 --> 00:45:14.462 - Bloomington and the Convention Center. 00:45:15.682 --> 00:45:22.732 - Yeah, thank you so much. Appreciate it. Thank you for the invite. Glad to be here and to share some 00:45:22.732 --> 00:45:29.923 - sales and marketing updates that we've been doing really this entire year, even go back to late 2025. 00:45:29.923 --> 00:45:37.184 - So I want to first just give an update on our team and who's doing the sales and marketing efforts for 00:45:37.184 --> 00:45:40.286 - the really entire Bloomington Monroe County 00:45:40.674 --> 00:45:45.914 - as far as hotels, meeting space, but specifically the convention center course as well. So again, John 00:45:45.914 --> 00:45:51.000 - already introduced myself. Thank you, John. We have Maddie Quiggins, who's our new convention sales 00:45:51.000 --> 00:45:56.189 - representative. She started in June of this year. She graduated from IU, the Kelly School of Business 00:45:56.189 --> 00:46:01.530 - in May. So we are thrilled that we were able to keep an IU student here in Bloomington. And again, she's 00:46:01.530 --> 00:46:06.719 - only been with us a few months, but has been absolutely fantastic addition to our team. And then many 00:46:06.719 --> 00:46:09.822 - of you probably already know Jean Coutt with the Bloomington 00:46:09.922 --> 00:46:15.644 - Blumenton Convention Center, excuse me, and she's still doing all the great work that she's been doing 00:46:15.644 --> 00:46:18.366 - for several years here at the Convention Center. 00:46:20.610 --> 00:46:25.336 - First, I want to start with some marketing updates. You know, we've talked to you all probably maybe 00:46:25.336 --> 00:46:30.248 - a year ago or so. And so a lot of it could be some repeat information, but I wanted to just put up there 00:46:30.248 --> 00:46:35.021 - many different types of marketing that we that we've been doing. When I started about five years ago, 00:46:35.021 --> 00:46:39.980 - it was really more kind of that traditional print marketing, which we're definitely still doing. However, 00:46:39.980 --> 00:46:44.799 - we've really shifted and done a lot more digital marketing. As many of us know, we can track that, see 00:46:44.799 --> 00:46:47.326 - who's clicking on our ads, where they're coming from. 00:46:47.906 --> 00:46:53.452 - We've been partnering with several companies to really target in specific groups that we are looking 00:46:53.452 --> 00:46:59.273 - for. And we're really focused on several things, but mainly this four hour driving radius to Bloomington. 00:46:59.273 --> 00:47:04.764 - And so if you kind of think about that for a second, that includes Chicago to the north, Nashville, 00:47:04.764 --> 00:47:06.686 - Tennessee to the south, St. Louis, 00:47:06.786 --> 00:47:12.803 - Columbus, Ohio, and a lot of major cities, which is a really great market for us. And we focus on that 00:47:12.803 --> 00:47:19.229 - because we know that that would be roughly a half day's drive for folks to get to Bloomington for conferences 00:47:19.229 --> 00:47:20.222 - and conventions. 00:47:20.738 --> 00:47:26.834 - We were able to do a few new things this year. One is ASAE, which is the American Society of Association 00:47:26.834 --> 00:47:32.755 - Executives. That convention is often called the Super Bowl of Meetings, and that was actually held in 00:47:32.755 --> 00:47:38.560 - Indianapolis this year for the first time ever. So we were able to attend that, and we were able to 00:47:38.560 --> 00:47:44.830 - do some digital marketing to attendees that were at the Indiana Convention Center in downtown Indianapolis. 00:47:44.830 --> 00:47:47.326 - About 6,000 attendees for that, and again, 00:47:47.618 --> 00:47:54.163 - mostly associations all throughout the country that came here. We had really great success. I'll mention 00:47:54.163 --> 00:48:00.459 - something about a little bit later. But really, at the end of the day, the most effective thing that 00:48:00.459 --> 00:48:06.942 - we do is kind of traditional sales calls, essentially, where Maddie and I and or I will set up meetings 00:48:06.942 --> 00:48:10.558 - with event planners and association management companies. 00:48:10.690 --> 00:48:16.879 - which we're thankful that Indianapolis is one close to us. And two, there's a lot of meeting and event 00:48:16.879 --> 00:48:22.767 - planners in the association space and also fraternal organizations too. So at least once a month, 00:48:22.767 --> 00:48:28.896 - if not more, we are going to Indianapolis. We are meeting with folks talking about Bloomington Monroe 00:48:28.896 --> 00:48:35.144 - County and definitely talking about the convention center expansion. Next slide, please. These are just 00:48:35.144 --> 00:48:36.286 - a few advertising. 00:48:36.386 --> 00:48:42.925 - advertisement examples for you all to see. A mix of prints and then the one in the middle is one of 00:48:42.925 --> 00:48:49.594 - our digital ones that we use for ASAE. Next. So trade shows, you can see the photo with IU's favorite 00:48:49.594 --> 00:48:56.329 - mascot, Hoosier the Bison. We were able to get him to attend. That's the Bison, right? Yes. That's the 00:48:56.329 --> 00:48:58.814 - mascot. That's right. Yes. Yes. Yeah. 00:48:58.946 --> 00:49:04.956 - And so myself, Maddie and Jean were able to attend. Again, this was in Indianapolis and it was super 00:49:04.956 --> 00:49:10.966 - successful. You'll see we received four to five quality. We're really always focused on that quality 00:49:10.966 --> 00:49:17.392 - of groups that are actually interested in Bloomington and what we have to offer. So again, super successful 00:49:17.392 --> 00:49:23.878 - event for us. And we usually go to about six to eight different trade shows throughout the year in different 00:49:23.878 --> 00:49:28.638 - markets, fraternal organizations, associations. You'll see Destination Midwest. 00:49:28.738 --> 00:49:35.774 - So Maddie and I were in Buffalo, New York last week for the Professional Fraternity Association Conference. We have 00:49:36.386 --> 00:49:42.314 - At least three, if not more, really strong leads for the Convention Center for future business opportunities. 00:49:42.314 --> 00:49:47.703 - And then next week, we're back on the road to Grand Rapids, Michigan for Destination Midwest, where 00:49:47.703 --> 00:49:53.146 - we will have individual appointments with 18 to 20 give or take event planners that plan meetings in 00:49:53.146 --> 00:49:58.750 - the Midwest, which of course, Luton is in the Midwest. So we are very excited about that one next week. 00:50:01.474 --> 00:50:07.189 - It's been a really exciting year, and I want to first thank Weddell Brothers as far as having them work 00:50:07.189 --> 00:50:12.740 - with us to provide Hard Hat Tours. It's been really great as the projects progress to, one, just see 00:50:12.740 --> 00:50:18.400 - the progress, but two, we've been able to bring several different event planners and potential clients 00:50:18.400 --> 00:50:23.511 - to the convention center for a tour. The group in the photo there is the Corden Group, which 00:50:23.511 --> 00:50:27.358 - is an association management company based in Indianapolis. They plan 00:50:27.714 --> 00:50:34.699 - and worked with probably 20 to 30 different associations, mostly in Indiana, which is really advantageous 00:50:34.699 --> 00:50:41.619 - for us. We have scheduled a VIP hard hat tour and lunch for, as you'll see, October 13th and 14th. We've 00:50:41.619 --> 00:50:48.538 - invited about 300 planners, mostly from Indiana, but several from out of state as well. And we are going 00:50:48.538 --> 00:50:55.326 - to show off the convention center and provide them lunch. And really, we're really excited about that. 00:50:55.426 --> 00:51:01.631 - probably have about 10 to 12 RSVPs so far. And that postcard just landed in folks mailbox probably within 00:51:01.631 --> 00:51:07.720 - the last week. So we're still early in that RSVP stage. We will send out an email on Monday reiterating 00:51:07.720 --> 00:51:13.808 - and also inviting more folks to that. And we do have, we have reached out to some media in the meetings 00:51:13.808 --> 00:51:19.779 - and events landscape to have them come. We do know Inside Indiana Business will be coming and writing 00:51:19.779 --> 00:51:22.238 - up something about the convention center. 00:51:25.442 --> 00:51:30.900 - give you an idea of some progress. Really the focus is that target group of 500 plus attendees and 100 00:51:30.900 --> 00:51:36.304 - plus peak rooms that is on hotel room nights. It's not a perfect science necessarily because you know 00:51:36.304 --> 00:51:41.815 - you might have a group of 200 people but they could have 100 exhibitors and you need that whole exhibit 00:51:41.815 --> 00:51:47.166 - hall space but you might have a conference that's 800 attendees and they don't have as many breakout 00:51:47.166 --> 00:51:48.862 - needs. So really the sweet spot 00:51:48.962 --> 00:51:54.888 - that we're looking for with this expansion, the 500 plus again significant hotel rooms. We're really 00:51:54.888 --> 00:52:00.990 - excited to partner with Dora with the new hotel coming and we look forward to working with them as that 00:52:00.990 --> 00:52:02.046 - project develops. 00:52:02.594 --> 00:52:09.073 - For 2027, we have five groups that have officially booked, and that number grows, honestly, probably 00:52:09.073 --> 00:52:15.551 - weekly at this point. Same with the opportunities that are kind of in this proposal stage still. For 00:52:15.551 --> 00:52:22.543 - an overview of the groups we are working with, mostly state associations, we also have several international 00:52:22.543 --> 00:52:29.150 - associations and Midwest as well, which has changed because now that we have more space, we're able to 00:52:29.282 --> 00:52:34.812 - to grow and get those more regional groups that are in the several hundred as far as attendance. And 00:52:34.812 --> 00:52:40.506 - that is the goal to fill the convention center space. And believe it or not, we actually have inquiries 00:52:40.506 --> 00:52:45.982 - as far as 2032. So I'm not terribly surprised on my end because bigger space, people book out a lot 00:52:45.982 --> 00:52:51.676 - farther, which is great. So that way we can really do some calendar planning and look forward to groups 00:52:51.676 --> 00:52:52.990 - coming in future years. 00:52:55.170 --> 00:53:00.666 - And then the last thing I mentioned in case there are any questions. If some of you have seen downtown, 00:53:00.666 --> 00:53:05.950 - we are moving our visitor center downtown. It will be in the 4th Street parking garage in the first 00:53:05.950 --> 00:53:11.287 - level. There's some signs down there kind of announcing that. So early next year, our visitor center 00:53:11.287 --> 00:53:16.624 - will be downtown. Currently, we're on North Walnut Street, kind of heading out of town towards I-69. 00:53:16.624 --> 00:53:22.119 - But we're excited to have that move downtown and be connected with the convention center. Any questions 00:53:22.119 --> 00:53:24.286 - from? Very well. Any questions for Sean? 00:53:27.010 --> 00:53:35.383 - Okay, thank you. Thank you for the presentation. All right, item number nine is old business and old 00:53:35.383 --> 00:53:43.923 - business to be brought before the board. Thought I'd mention very quickly that August 31st was the end 00:53:43.923 --> 00:53:52.213 - date for leases, both residential and for three of the four commercial. The residential tenants had 00:53:52.213 --> 00:53:55.198 - all moved out prior to August 31st. 00:53:55.426 --> 00:54:02.408 - of the four commercial tenants. All four of them have found new locations. Blue Tip Billiards actually 00:54:02.408 --> 00:54:09.864 - sold their business and it's being relocated by the new owner. But all four tenants have found new locations. 00:54:09.864 --> 00:54:16.710 - Jeff's Warehouse is still in their building. You may recall that Jeff's Warehouse had actually until 00:54:16.710 --> 00:54:20.574 - February of 2027 under their lease and they've agreed to 00:54:20.674 --> 00:54:28.060 - to be out of the building by September 30th or approximately September 30th and they've made significant 00:54:28.060 --> 00:54:35.586 - progress towards that. So we do continue to get our rather nightly reports from security about trespassing 00:54:35.586 --> 00:54:43.042 - in the apartment buildings and we'll deal with that until the apartment buildings aren't there. So that's 00:54:43.042 --> 00:54:48.318 - an update on where we are with those leases and what's happened with them. 00:54:49.058 --> 00:54:55.309 - Other old business, do we envision a hotel report next month? Pardon me? Do we envision a hotel agreement 00:54:55.309 --> 00:55:01.502 - report in the next meeting? Yes. In fact, I'm glad that you mentioned that. We do have our first meeting 00:55:01.502 --> 00:55:07.694 - with DORA set up for next Monday. So yeah, we'll have a report back October, even if the report is we're 00:55:07.694 --> 00:55:13.710 - making progress, but we'll have a report back. And you may recall that the letter of intent basically 00:55:13.710 --> 00:55:18.782 - said that once we begin these conversations, we're trying to wrap them up in 90 days. 00:55:18.882 --> 00:55:25.672 - So we will have a report for you in October. Thank you. New business. I would like to share with you 00:55:25.672 --> 00:55:32.596 - the Distinctly Bloomington brochure. And you can see the ad that we put in the Distinctly Bloomington, 00:55:32.596 --> 00:55:39.723 - which is our art installation. So that will hit all of the hotels and restaurants and all of our visitors 00:55:39.723 --> 00:55:46.781 - to Bloomington will be able to see what we're up to with the new Bloomington Convention Center. Comments 00:55:46.781 --> 00:55:48.126 - from board members. 00:55:48.258 --> 00:55:56.095 - Any comments from board members? Seeing none, our next board meeting, oh, I'm sorry, comments from the 00:55:56.095 --> 00:56:03.705 - public. Any comments from the public? Seeing none, our next board meeting is October 21st at 3 p.m. 00:56:03.705 --> 00:56:11.390 - here in the Convention Center. You don't have to go home, but you can't stay here. We are adjourned.